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Home My WebLink About2006-071 Contract - Dix's Rain Gutters CITY OF CONTRACTOR: Dix's Rain Gutters & Sheet Metal ASHLAND CONTACT: Dix Fairboum 20 East Main Street ADDRESS: 9390 Wagner Creek Road, Talent, Or 97540 Ashland, Oregon 97520 Telephone: (541 ) 488-6002 TELEPHONE: (541) 535-6156 FAX: (541) 488-5311 FAX: (541) 512-2719 DATE AGREEMENT PREPARED: April 28, 2006 BEGINNING DATE: May 1, 2006 COMPLETION DATE: May 31,2006 COMPENSATION: $5,000 - Per attached proposal dated April 14, 2006 SERVICES TO BE PROVIDED: Contractor to remove existing gutters (approximately 480'), and install continuous 24 ga. Gutters and Flashing (approximately 480') at the Water Treatment Plant. All parts and labor will be provided by the contractor. ADDITIONAL TERMS: An advance payment of $2,500 will be issued upon receipt of a fully executed contract, including receiot of all required insurance certificates. The final pavment of $2,500 will be processed upon completion. Contract for WORK less than $25,000 CITY AND Contractor AGREE: 1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise specified, fumish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. ComDletion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by the completion date indicated above. 4. Comoensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by City. 5. OwnershiD of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Reouirements: ORS 279C.505, 279C.515, 279C.520, and 279C.530 are made part of this contract. 7. Livina Waae Reouirements: If the amount of this contract is $15,964 or more, and Contractor is not paying prevailing wage for the work, Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor must post the attached notice predominandy in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, direcdy, solely, and approximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by Contractor should City fail substantially to perform its obligations through no fault of Contractor. 10. Indeoendent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017. 11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an .occurrence. not .claims. basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to the commencement of any work under this agreement. These certificates shall contain provision that coverages afforded under the policies cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. Each certificate of insurance shall provide proof of required insurance for the duration of the contract period. 12. Assianment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assi s or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall n create any contractual relation between the assignee or subcontractor and City. CO BY CITY OF ASHLAND: BY ~.:t.. .?-, FINANCE DIREC-fl)R" OR Signature ~\)L F= ~ l t<...bot.\~,.J Print Name TITLE <0 w tJ €;-(L BY CITY ADMINISTRATOR S/.3/~~ , DATE DATE~ Vv\l4[ 6 tp FederallD # 5 e..9 s~ ::;-12.0 CCB N.m~ U "R~,,, ("v..u.- "- M W\k 1 CCB#~1~(i878 ~ ,"Be:;- /' CONTENT REVIEW ~b ~-r--' CITY DEPARTMENT HEAD ~~~~g-?76 DATE ACCOUNT # ~ ?pPB/q ~(!)6&J..2- ~ ~3 tt/6?76 PURCHASE ORDER # (for City purposes only) City of Ashland - Business License # 9 10 e 2.\ * Insurance Certificates and a completed IRS W-9 form must be submitted with signed contract. Revised 4-27-05 CITY OF ASHLAND, OREGON City of Ashland LIVING ALL employers described below mL/st comply with City of Ashland laws regulating pavment of a livlllq waqe. r., ~ For all hours worked in a month if the employee spends 50% or more of the employee's time in that month working on a project or portion of business of their "r,.....~houretrect..v...,u... 30,2004 . . . ..(...e......... ...........y,..ry.......30 b, .....~... c.Co_u....rPrle....nct.J() . . employer, if the employer has ten or more employees, and has received financial assistance for the project or business from the City of Ashland in excess of $15,964. ~ If their employer is the City of Ashland including the Parks and Recreation Deparbnent. ~ In calculating the living wage, employers may add the value of health care, retirement, 401 K and IRS eligible cafeteria plans (including childcare) benefits to the amount of wages received by the employee. ~ Note: "Employee" does not include temporary or part- time employees hired for less than 1040 hours in any twelve-month period. For more details on applicability of this policy, please see Ashland Municipal Code Section 3.12.020. For additional information: Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us. Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all employees. CITY OF ASHLAND MAY/OS/2006/MON 11:29 AM HART INSURANCE MED FAX No. 541 772 3963 P.001/002 ~othert ~nsuranc. services c/o_Hart Insurance 3389 C%atez Lake Hiqhway THIS CBmFlCATI! I.IMUI!D AS A MATrSt OF INFORMATION ONLY AND CONFEhS NO RIGHTS UPON THE. CERnPlCATE HOLDER. THIS CBmFlOATE DOES NOT AM!Ii~, EXTEND OR AL T!R TM. cav QE BY THE I"UUCII!B ACORD. CERTIFICATE OF LIABILITY INSURANCE Oix Fairbourn, dba: 9390 Wagner C~eek Rd. Ta nt OR 97~40 INBURE!RS A~ORDING COVlW\rJE NAIC. IIISUllU It: Atlantio Casu.lty Insut'snce COllIpan INSlJIlO .. INSURIR C: IfI It IN&lJIIIII) Dix: T:s Rainqutters & sn..metal THE POUCI~ OF INSURANcE USTED BELOW HAVE BEEN ISSUED TO THE INSU HAMiD ABOVE FOR THE POliCY PERIOD INDICATED. NOTWITHSTANDING ANY REQUREMENT, TERM OR CONDITION OF NfY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERT A.IN. THE INSURANCE AFFORDED BY THE POUClES lXSCRlBED HEREIN IS SUBJECT TO ALL TIiE Ti;RM$, EXClUSIONS AfllD CONDITIONS OF SUCH POUCIES. AGGREGATE LIMITS SHOWN MAV H~Vi &&iN RiDUCIOD BY PAID CLAIMS. ~UTY 065005191 COMMERCIAL GlNlRAL UAlIUlV CLAlIl4S"""'" IX] OCCUR CGMIIlNED SINGlL LNrr is '" .......-nt) 1001. Y INJURY I (Pw ~) IODl.Y ~ . (p.. iIGIlId~ PIlOPEIl.TV t1AM1'1Ga . ..... .......,.." lMRAGE UAIIUTY MY AIJ'I'o .~1RaJ.A UAIIILlTY OCCUR D ClAMIMADE UlCIl OCCUIIR!NCZ AGGRI!G"" DWUCT~ AEJ1!N'T1ON is liIlDICIRaCXlM~TlCN AND 1iIf~ w,1IlUJY ANY PAOl'IlIEl'ORIPARTNIMXICUTM QIlFICIAIMu.D DlCWIlEDt ~I.t~t.a.sboll_ cmER DEIIlDIif'lICM Of'DflEMmMtl 1..ClO'11OlIIIYBtCUB IBCa.UIII0N8ADOBJ..., IiNDQlIIAIENr 18N:lIAL PftlMII~ Qutt.~ FabrioatioR , In.tall.t~on Bxcept 10 'c for non-payment or premium. Ci t:y of Ashland ~O N Mountain Avenue Ashland, OR 97520 NCEl.LA TION lIHClJLD p<< Q111'H1i AQIi ~ fQ,Jll& E au<<IBJ.!D 1&tlRIi11li IilCPlMTION ~Te 'TH!IBP. THE IIIIIlMG I..... wu. ~V(lIt "IV MAIL 3.0- DAD VtWTTBf JCm1CIi1D 1W& csmR~" HCII..I*l MNI!D 10 'ttl!! U!I"I', IIJT 1II\II.URR1D DOte tIlALJ. IMl'C8I NO CllilJMTlCJoI CIllMSJTY CllII>M'( lIND UFClN 'ftlE lT8 CR IlEAl!ll!NF'Anv.. AunlClIU.m 1_ ._II'AlM! ACOA025 (2001/08) PSf2884739 A reques~ for a Purchase Order REQUISITION FORM CITY OF ASHLAND Date of Request: THIS REQUEST IS A: . 0 Change Order(existing PO # Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name - c \J \)(,:~ ~. N t.:."""~ ~ S~ fM!TIq '- ~ ~~O 1.u~8L C4aJc "to...n Ia4Le'A1'1-, i?.. 9 7540 6'35'- '-'Sf. ~\~- Z.TI~ SOUCITATION PROCI!88 Small Procurement o Less than $5,000 o Quotes (Optional) Reauest for ProDOlll (Copies on file) SDlCIaII ExemDl o Written findings attached Quote or Pro attached Emeraencv o Written findings attached o Quote or Pro attached late Procurement (3) Written Quotes (Copies attached) \ _ "RJS<!~~~ 2.. Q ~~S "3cl L~~tE") NO S~W o Copy of contract attached o Contract # Invitation to BId (Copies on file) Description of 8~RVlCa '1\E-VV'OUE ~~1;.\:..-;"":\ c.u.-\-\;e.a.. ) ~~r t4,uP 'Oo'sbl\ ~~ F L.t"I.~H I~c.... :t~...k\ t N~w ~~""~.~" ca.....-b~ . -:), -u€ ~'. ) rY\ fl\ 0 f6 o Per attached PROPOSAL 'l \ Item # Quantity Unit Description of MATI!RIALS Unit Price Total Cost Project Number ______. ___ Account Number (,10 C81l.I)().~gl,,3SJ 'Items and services must be charged to the appropriate accountJ1umbers for the financials-lo reflect the actual expenditures accurately. o Per attached QUOTE By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. Employee Slgnat~..: ~ ~. ~ SuporvlsorJDept. HOld Signotu..: ~j\;, k ~ G: FlIl8nce\Procedure\AP\FormsIS_Requisllion form revised.doc Updated on: 3I8l2OO6 Fr1 Apr 14 09:50:15 2006 (541) 53!H341 P. 2 Dix's Rain Gutters, Sheet Meta" and Metal Roofing Phone: 541.1535-6156 Fax: 541.512-2719 9390 Wagner Creek Road, Talent, OR 97540 Project Estimate p,eptlred for. Dele A. Pet..... Public Works 90 N. Mountain Ave. Ashland, OR 97520 April 14,2006 May 14, 2006 Oat. of Eetlmate: E8tilMt. Valid Until: Water Treatment Plant: Gutter Removal & Replacement . Description Installed Price Remove existing Gutters. Install Continuous Gutters .,d Flashings. (Includes the following items): Remove existing Gutters (approximately 480). Install Continuous 24 ga. Gutters. Install FlashIng (approximately 480'). Parts and Labor. ..000 (I neluded) (I noluded) (Included) (lnoluded) Total for all Items, Installed '$5,000 Notes $2,500 Deposit is due prior to initiation of project. Serving the Rogue Valley and Southern Oregon since 1969. Ucensed. Bonded, and Insured. CCB #62685. Eri Apr 14 09:50:15 2006 (541) 535-1341 P. 1 Dix's Rain Gutters, Sheet Metal, and Metal Roofing Phone: 541.035-6156 Fax: 541.512-2719 9390 Wagner Creek Road, Talent, OR 97540 J PI...i Fax From: To: Date: Subjeot: Pages Attached: Dix's Rain Gutters, Sheet Metal, and Metal Roofing City of Ashland Public Works, Attention Dale Peters . Friday, April 14, 2006 Project Estimate for Water Treatment Plant Gutter Replaoement 1 Serving the Rogue Valley and Southern Oregon since 1969. Ucensed, Bonded, and Insured. CCB #62685. -~-~--'---'- - --'----,-r- Page 1 / 1 ~.. ..11 20 E MAIN ST. ASHLAND. OR 97520 (541) 488-5300 . 06776 l VENDOR: 010906 DIX'S RAIN GUTTERS 9390 WAGNER CREEK ROAD TALENT, OR 97540 SHIP TO: Ashland Building Maintenance (541) 488-5358 90 N MOUNTAIN AVENUE ASHLAND, OR 97520 FOB. Point: Terms: Net Req. Del. Date: 5/1/2006 Speciallnst: Req. No.: Depl: PUBLIC WORKS Contact: Dale Peters Confirming? No BLANKET PURCHASE ORDER Contractor to remove existinQ Qutters (approximately 480'), and install continuous 24 Qa. Qutters and flashinQ (approximately 480') at the Water Treatment Plant. All parts and labor to be provided by contractor. 5,000.00 Contract for Work BeQinninQ date: May 1, 2006 Completion date: May 31; 2006 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL ~~.. s:~ A rlzed Signature VENDOR COPY