HomeMy WebLinkAbout2006-072 Contract - Hardey Engineering
ENGINEERING SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and Consultant as
follows:
Recitals:
A. The following infonnation applies to this contract:
CITY: CITY OF ASHLAND Consultant: Hardey Engineering & Associates, Inc.
City Hall Address:
20 E. Main St. POBox 1625
Ashland, Oregon 97520 Medford OR 97501
(541) 488-6002 Telephone: 541 772-6880
FAX: (541) 488-5311 FAX: 541 772-9573
Date of this agreement: ~ B: RFP date: January 18, 2006
March 10, 2006 Proposal date: February 21 , 2006
~2.2. Contracting officer: James H. Olson, Project Manager
~2.4. Project: 2006 Utility Construction Project No. 2005-33
~6. Consultant's representative: Jim Higday P.E.
~8.3. Maximum contract amount: $54,250.00
B. On the date noted above, City issued a request for proposals (RFP) for consulting services needed by City
for the project described above. Consultant submitted a proposal in response to the RFP on the date noted
above.
C. After reviewing Consultanfs proposal and proposals submitted by other offerors, City selected Consultant to
provide the services covered by the RFP.
City and Consultant agree as follows:
1. Relationship between City and Consultant:
Consultant accepts the relationship of trust and confidence established between Consultant and City by this
contract. Consultant covenants with the City to perform services and duties in confonnance to and consistent
with the standards generally recognized as being employed by professionals of consultant's caliber in the
locality of the project. Consultant further covenants to cooperate with City, City's representatives, contractors,
and other interested parties in furthering the interests of City with respect to the project. In order to promote
successful completion of the project in an expeditious and economical manner, Consultant shall provide
professional consulting services for City in all phases of the prOject to which this contract applies, serve as City's
professional consulting representative for the project, and give professional consultation and advice during the
term of this contract. Consultant acknowledges that City is relying on consultant to provide professional
consulting services in a manner that is consistent with the interests of City.
2. Definitions:
Generally words, terms and phrases used in this contract shall have the meaning ascribed to them in the
construction industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "City" means the City of Ashland, Oregon.
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2.2. 'Contracting officer' means the person specified in Recital A above or that person's designee.
2.a. 'Project" means the project described in Recital A.
2.4. 'Work' or 'Services' shall mean all labor, materials, plans, specifications, opinions, reports, and
other consulting services and products which Consultant is required to provide under this contract.
a. Term: The term of this contract shall commence on the date specified in Recital A above and end on
completion of all services required by this contract unless sooner terminated as provided in this contract.
4. Authority of contractina Officer: The contracting officer shall have the authority to act on behalf of City in the
administration and interpretation of this contract. The contracting officer shall have complete authority to
authorize services, transmit instructions, receive information, interpret and define City's policies and make other
decisions with respect to Consultant's services.
5. Consultina Services: Consultant shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's
requirements relative to the services.
5.1 .2. Review available data relative to the services.
5.1 .a. Identify data which is not available and is needed to fulfill the services, and act
as City's representative in obtaining such data.
5.1.4. Prepare monthly progress reports to the contracting Officer on the status of
services.
5.1 .5. Cooperate with other consultants retained by City in the exchange of
information needed for completion of the services and the project.
5.2. Consultant shall commence performance of services within five days after receiving written
authorization from the contracting officer for work described in the RFP. Consultant shall perform the services
as expeditiously as is consistent with professional skill and care and the orderly progress of the project. Upon
request of City, Consultant shall submit for City's approval, a schedule for the performance of work elements
described in the RFP. Each schedule shall include allowance for periods of time required for City's review and
approval of Consultant's services. Each schedule, approved by City, shall become a part of this contract.
5.a. Consultant shall perform the services as an independent contractor in accordance with generally
accepted standards in Consultant's profession. Consultant shall be responsible for the profeSSional quality,
technical accuracy and the coordination of all services performed by Consultant. Consultant shall, without
additional compensation, correct or revise any error or deficiencies in the services that are caused by
Consultant's negligence. City's review, approval, acceptance of, or payment for, any of the services shall not be
construed to waive any of City's rights under this contract or of any cause of action arising out of Consultant's
services. In the event of any breach of this contract by Consultant or negligent performance of any of the
services, City's cause of action against Consultant shall not be deemed to accrue until City discovers such
breach or negligence, or should have, with reasonable diligence, discovered such breach or negligence. The
preceding sentence shall not be construed, however, to allow City to prosecute an action against Consultant
beyond the maximum time limitation provided by Oregon law.
6. Assianment of Consultant's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the person
specified in Recital A above, who shall act as Consultant's representative in all communications and
transactions with City.
6.2. Consultant will endeavor to honor reasonable specific requests of City with regard to assignment of
Consultant's employees to perform services if the requests are consistent with sound business and professional
practices.
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7. Responsibilities of City:
7.1. City will cooperate fully with Consultant to achieve the objectives of this contract.
7.2. City will provide information, documents, materials and services that are within the possession or
control of City and are required by Consultant for performance of the services.
7.3. City will arrange for access to, and make all provisions for Consultant to enter upon, public and
private property as required for Consultant to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Consultant, public agencies, and others
involved in the project.
8. Payment:
8.1. City shall pay Consultant for services and reimburse Consultant for expenses incurred by
Consultant in performance of services in accordance with a payment schedule to be submitted by Consultant
and accepted by City. No reimbursement will be made for expenses that are not specifically itemized in this
payment schedule without prior approval by the contracting officer.
8.2. Consultant shall submit monthly invoices to City for Consultant's services within ten days after the
end ofthe month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum specified in
Recital A above.
9. Comoliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of Oregon.
Consultant shall promptly observe and comply with all present and future laws, orders, regulations, rules and
ordinances of federal, state, City and city governments with respect to the services including, but not limited to,
provisions of ORS 279C.505, 279C.515, 279C.520 and 279C.530.
9.2. Pursuant to ORS 279C.520(2) any person employed by Consultant who performs work under this
contract shall be paid at least time and a half pay for all overtime in excess of 40 hours in anyone week, except
for persons who are excluded or exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U.S.C.
Sections 201 to 209.
9.3. Consultant is a "subject employer" as defined in ORS 656.005 and shall comply with ORS 656.017.
Prior to commencing any work, Consultant shall certify to City that Consultant has workers' compensation
coverage required by ORS Chapter 656. If Consultant is a carrier insured employer, Consultant shall provide
City with a certificate of insurance. If Consultant is a self-insured employer, Consultant shall provide City with a
certification from the Oregon Department of Insurance and Finance as evidence of Consultant's status.
9.4. If the amount of this contract is $15,964.00 or more, Consultant is required to comply with chapter
3.12 of the AShlaQd Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any subcontractor who performs 50% or more of the service work
under this contract. Consultant is also required to post the attached notice predominantly in areas where it will
be seen by all employees.
10. Ownershio of Documents:
All documents prepared by Consultant pursuant to this contract shall be the property of City. To the extent
permitted by law, City shall, within the limits of the Oregon Tort Claims Act, defend, indemnify and hold
harmless Consultant, its consultants, agents and employees against all damages, claims, expenses and losses
arising out of any reuse of plans, specifications and other documents prepared by Consultant without prior
written authorization of Consultant.
11. Records:
11.1. Consultant shall develop and maintain complete books of account and other records on the
services which are adequate for evaluating Consultant's performance. Consultant shall maintain records in such
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a manner as to provide a clear distinction between the expenditures and revenues related to the project and the
expenditures and revenues related to ConsuRant's other business.
11.2. Consultant's books and records shall be made available for inspection by City at reasonable
times, to verify Consultant's compliance with this contract. City shall have the right to request an audit of
Consultant's books and records by a certified public accountant retained by City.
12. Indemnification:
Consultant shall defend, indemnify and save City, its officers, agents, and employees harmless from any and all
claims, actions, costs, judgments, damages or other expenses resulting from injury to any person (including
injury resulting in death), or damage to property (including loss or destruction), of whatsoever nature arising out
of or incident to the negligent performance of this contract by Consultant (including but not limited to, the
negligent acts or omissions of Consultant's employees, agents, and others designated by Consultant to perform
work or services attendant to this contract). Consultant shall not be held responsible for any claims, actions,
costs, judgments, damages or other expenses, directly and proximately caused by the negligence of City.
13. Insurance:
13.1. Consultant shall, at its own expense, at all times during the term of this contract, maintain in force:
13.1.1. A comprehensive general liability policy including coverage for contractual
liability for obligations assumed under this contract, blanket contractual liability, products and
completed operations and owner's and contractor's protective insurance;
13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned and non-owned
automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits for
claims made under the Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined
single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and
$100,000 per occurrence for property damage.
13.3. Liability coverage shall be provided on an .occurrence" basis. "Claims made" coverage will not be
acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the signed contract
prior to the commencement of any work under this agreement. Each certificate shall state that coverage
afforded under the policy cannot be cancelled or reduced in coverage cannot be made until at least 30 days
prior written notice has been given to City. A certificate which states merely that the issuing company "will
endeavor to mail" written notice is unacceptable. .
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or obligation
required by this contract within ten days after the other party gives written notice specifying the nature of the
breach with reasonable particularity. If the breach specified in the notice is of such a nature that it cannot be
completely cured within the ten day period, no default shall occur if the party receiving the notice begins
performance of the act or obligation within the ten day period and thereafter proceeds with reasonable diligence
and in good faith to effect the remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either partY may declare a default by written notice to the other
party, without allowing an opportunity to cure, if the other party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and pursue
any equitable or legal rights and remedies available under Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of Oregon
for Jackson County.
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15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, City may terminate by
giving Consultant written notice sixty days prior to the termination date.
15.2. In addition to the right to terminate this contract under subsection 14.3, Consultant may complete
such analyses and records as may be necessary to place ns files in order and, where considered necessary to
protect its professional reputation, to complete a report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Consultant shall be paid for all fees earned
and costs incurred prior to the termination date. Consultant shall not be entitled to compensation for lost profits.
16. Notices:
Any notice required to be given under this contract or any notice required to be given by law shall be in writing
and may be given by personal delivery or by registered or certified mail, or by any other manner prescribed by
law.
16.1. Notices to City shall be addressed to the contracting officer at the address provided for the City in
Recital A above.
16.2. Notices to Consultant shall be addressed to the Consultant's representative at the address
provided for the Consultant in Recital A above.
17. Assianment:
City and Consu~ant and the respective successors, administrators, assigns and legal representatives of each
are bound by this contract to the other party and to the partners, successors, administrators, assigns and legal
representatives of the other party. Consultant shall not assign or subcontract Consultant's rights or obligations
under this contract without prior written consent of cny. Except as stated in this section, nothing in this contract
shall be construed to give any rights or benefits to anyone other than City and Consultant.
18. Modification:
No modification of this contract shall be valid unless in writing and signed by the parties.
:NSULTANT ~:OF1If.N~
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City Administrator V /11 ( 0.(
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Printed Name
Its: PrOj'cc::..f- M.A-,.JA.,e..r
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Fed ID# '13-1/317 R7
REVIEWED AS TO FORM:
By: y ~
Legal Department Date: -b
REVIEWED AS TO CONTENT:
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De a t Hea Date: all b/ b6
Coding:
(For City use only)
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CITY OF ASHLAND, OREGON
City of Ashland
. LIVING
ALL employers described
below must comply with City
of Ashland laws regulating
payment of a living wage.
rA'
Employees must be paid a
living wage:
>> For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $16,379 or more.
>> For all hours worked in a
month if the employee spends
50% or more of the
employee's time in that month
working on a project or
~er hour effective June 30, 2005
(Increases annually every June 30 by the
Consumer Price Index)
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of $16,379.
>> If their employer is the City of
Ashland including the Parks
and Recreation Department.
>> In calculating the living wage,
employers may add the value
of health care, retirement,
401 K and IRS eligible
>>
>> Note: "Employee" does not
include temporary or part-time
employees hired for less than
1040 hours in any twelve-
month period. For more
details on applicability of this
policy, please see Ashland
Municipal Code Section
3.12.02
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator, City Hall, 20
East Main Street, Ashland OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
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..
Hardey' Engineering and Associates, Inc.
February 6, 2005
P.O. Box 1625
Medford, OR 97501
541.772.6880-tel
541.772.9573-fax
info@hea-Inc.com
City of Ashland
Public Works Department
20 East Main Street
Ashland, OR 97520
Attn:
Phone:
Fax:
Jim Olsen
488-5347
488-6006 ~.
Subject:
2006 Utility Construction Project No. 2005-33
'A' Street Sanitary Sewer Replacement, Blaine to East Main Sanitary Sewer and
Storm Drain, Granite Street Waterline Replacement
PROPOSED SCOPE OF WORK: We at Hardey Engineering would like to thank you for the
opportunity to submit this Proposal for services. The scope of work as we see it at this time is to
provide civil engineering services necessary for utility construction of the above mentioned
projects. The work is more specifically as follows.
Services provided by Engineer:
. Provide topographic survey (as required)
. Provide utility location and mapping
. Reference centerline survey and other survey monuments ('A' Street and Granite Street)
. Provide for the replacement of centerline survey monuments of' A' Street and Granite Street
including a filed survey of monuments replaced
. Provide all construction staking
. Provide preliminary design for 30% review
. Provide preliminary design for 90% review
. . Provide final project plans for City signature (original drawings)
. Provide final project specifi<jctions and contract documents (original documents plus data
disk) '--
. Attend pre-bid and pre-construction conferences i i
" . Provide minimal,construction inspection on an "as needed: basis
. Provide "as built drawings on Mylar as well as an electronic format
MAR, 3 0 'in,"o;~
L...JU
Engineenng Integrity
,
Project Manager and key team members involved with these projects include:
Project Manager -
Key Team Members -
Jim Higday
Brad Wright, Tyson Massey, Brad Barber, Jim Roberts
We do not anticipate the need for any sub-consultarits.
HEA anticipates the project constructions
cost to be roughly
($480,000) To (540,000) see attached estimates
The proposed cost of engineering services is
($34,000)
The proposed cost of engineering services is:
Topo Survey
Construction Staking
Monument Recovery
($8,775)
($8,475)
($3,000)
Survey Total
($20.250)
Total Cost ($54.250)
The schedule of project development up to the project bidding stage as we see it at this time is:
March 2006
- March 2006 (late)
- May 2006
June 2006
July 2006
July 2006 (late)
Attend pre-design conference
Complete topographic survey
Submit 30%$ review documents to City of Ashland
Submit 90%$ review documents to City of Ashland
Provide final project documents and specifications to City of
Ashland
Project out to bid
SinccrelYr ~
Jim Higday
Project Manager
Hardey Engineering & Assoc., Inc.
COST BREAK DOWN
AA@ Street TOPO .$2.175
ENGINEERING .$10.000
STAKING $1.925
MONUMffiNTRECOVERY $ 1.000
Total .$15.100
Alley - Blaine TOPO $2.850
ENGINEERING $9.000
STAKING $3.275
MONUMffiNT RECOVERY $ 1.000
Total $16.125
Granite Street TOPO .$3.750
ENGINEERING $15.000
STAKING .$3.275
MONUMffiNT RECOVERY $ 1.000
Total $23.025
TOTALS
SURVEY $20.250
ENGINEERING .$34.000
GRAND TOTAL $54.250
REQUEST FOR PROPOSALS
FOR ENGINEERING SERVICES
FROM PRE-APPROVED CONSULTING FIRMS
FOR
1.' ,t!tilitrrru1;'&; ~',; . ,. "
2. St.peetr"1mprovipte~t P,tojecfs'
y *.
CITY OF ASHLAND
DEPARTMENT OF PUBLIC WORKS
ENGINEERING DIVISION
Proposals Due: February 21, 2006 @ 1 :30 PM
Pre-proposal Meeting: January 31,2006 @ 1 :30 PM
Siskiyou Room
51 Winburn Way
Ashland OR 97520
20 EAST MAIN STREET
ASHLAND OREGON 97520
(mailing address)
541 488-5347
TABLE OF CONTENTS
Request for Proposal... .............. .............................................. ...................................
Project Description....................... .......................... ........ ................ ...........................
Proposed Scope of Services................... ...... ..............................................................
Services Provided by the City................................................ .,........ .'.........................
Instructions for Submittals . .... ............ .......... ............. ............ ....................................
Attachments
...........................................................................................................
Vicinity Map of Project 2005-33.......... .......................... ......... ........... ...........
Utility Map of 'A' Street ...............................................................................
Utility Map ofthe Alley between East Main and Blaine Street ....................
Utility Map of Granite Street................................................. ..... ............. ......
Vicinity Map of Project 2005-34 ...................... ................................... .........
Map of Plaza Avenue LID Boundaries ..........................................................
Preliminary Estimate for Plaza Avenue Improvements.................................
Map of Schofield / Monte Vista LID Boundaries .........................................
Preliminary Estimate for Schofield / Monte Vista / Vista Street...................
Sample Engineering Services Contract.. .......................................................
City of Ashland Living Wage Requirement ..................................................
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REQUEST FOR PROPOSALS
The City of Ashland is requesting abbreviated proposals to provide all necessary engineering
services for the design and construction of the following two projects:
1. Utility Construction Project No. 2005-33
2. Street Improvement Project No. 2005-34
Consultants may propose on either or both projects. The City may award a contract for both
projects in combination or may elect to award separate contracts for each project depending upon
the proposals received. Proposals are being requested from the pre-approved consultants
currently under contract with the City of Ashland for provision of flexible engineering services.
Proposals are due on February 21,2006 @ 1:30 PM. A pre-proposal meeting will be held on
January 31,2006 at 1:30 PM in the Siskiyou Room at 51 Winburn Way.
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PROJECT DESCRIPTION
I. PROJECT NO. 2005-33 - UTILITY CONSTRUCTION
A. 'A' STREET SANITARY SEWER REPLACEMENT
Section: Oak Street to First Street, 700 feet
Tvpe of work: Replace existing sewer main
Description: The City's current Sanitary Sewer Master Plan has identified the 'A'
Street sewer line as being significantly undersized. This project will replace the
existing 8 inch line with a 15 inch line and will ultimately extend from Oak Street
to Seventh Street. This project will address the Oak Street to First Street section
only in preparation for a street improvement project ofthe same limits, which is
anticipated for construction in 2007-08.
B. BLAINE TO EAST MAIN SANITARY SEWER AND STORM DRAIN
CONSTRUCTION
Section: Blaine Street to East Main Street, 600 feet
Type of work: Replacement of a sanitary sewer line and construction of a storm
drain line within a public alley
Description: The 6 inch sanitary sewer located within the 16 foot wide public
alley which extends between East Main Street and Blain Street and between
Dewey Street and Alida Street has been identified as undersized and in need of
repl<icement. The master plan indicates that this line should be replaced with an 8
inch line. This sewer line provides service to residents on the east side of Dewey
and the west side of Alida Street and is consequently over 8 feet deep over much
ofthe length. To match existing service laterals it will be necessary to construct
the sewer line in approximately the same location. The work area is very
restricted and will necessitate the complete removal of the alley surface. This
project provides an ideal opportunity to install an adjacent 24 inch storm drain at a
lesser depth but within a common excavation. The storm drain would be
connected at East Main Street and at Blaine Street but would not be activated until
additional downstream connections are complete. Provisions would be included
within the project to construct a diversion manhole at Blaine and Dewey Streets
which would continue to direct storm flows down Dewey Street, but could be
diverted to the new storm drain within the alley in the future. The approximate
length ofthe 24 inch storm drain is 750 feet.
C. GRANITE STREET WATERLINE REPLACEMENT
Section: Strawberry Lane to Pioneer Street 2000 feet.
Type of Work: Construction of a 16 inch ductile iron waterline
Description: The water master plan calls for the replacement of an existing and
aging 12 inch steel waterline with a 16 inch ductile waterline between Strawberry
Lane and Pioneer Street. This project is a continuation of several previous
projects that have replaced this water line from North Main Street to Strawberry
Lane.
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II. PROJECT NO. 2005-034 - STREET IMPROVEMENT PROJECT
This street improvement project includes streets that have not yet been fully authorized
and therefore a firm schedule and budget have not yet been established. It is anticipated
that design work may not be authorized until mid 2006. It is recognized that many local
consulting firms are extremely busy and project scheduling is a difficult task. This project
is being offered well in advance of the actual design period to allow the consultants the
opportunity to incorporate this project into a long range calendar.
A. 'A' STREET RE-CONTRUCTION
Section: Oak Street to First Street, 700 feet
Type of Work: Reconstruction of an existing paved street
Description: This project includes the full reconstruction of 'A' Street between
Oak Street and First Street including:
1. installation of curbs and sidewalk (sections of south side)
2. replacement of deteriorated sections of curb
3. replacement of storm drai~ between First Street and Pioneer Street
4. possible inlay of some portions of existing pavement
5. possible reconstruction of street surface including base reconstruction
This project includes an analysis of the existing street surface and base and a
determination of which sections could be overlaid or inlayed and which sections
would require full reconstruction.
B. PLAZA AVENUE LID AND SCHOFIELD STREET/MONTE VISTA LID
These two projects are pending street construction projects proposed under the
LID process. A ward of a contract for this work would enable the consultant to be
a part ofthe early preliminary process including response to a citizen review
process. However, no billable work on these streets would be allowed until the
project is authorized and funding identified. Copies ofthe preliminary design data
and estimates are attached.
Sections: Plaza Avenue - Verda Street to Nezla Street, 680 feet
Schofield Street - North Main Street to Blossom View Subdivision, 700 feet
Monte Vista Street - Schofield Street to Sheridan Street, 630 feet
Tvpe of Work: Construct full street improvements including grading, paving curb
and gutter construction, sidewalk and storm drain construction.
Description: The LID process is in its early stages for these projects.
Neighborhood meetings have been held and a preliminary designs and budgets
have been prepared. The Plaza A venue LID will be scheduled for public hearing
in February with the Schofield/Monte Vista LID following a little later. These
streets are all low volume local neighborhood streets. The streets are similar in
design with 22 to 28 feet street widths and sidewalks on one side only. Monte
Vista Drive being an exception since that street has only a 23 to 25 foot wide right
of way width. An 18 feet wide street without sidewalk is anticipated on Monte
Vista Drive. Schofield Street has some steep grade challenges near the North
Main Street connection as well as drainage issue near the connection to Blossom
View Subdivision. Much of the stonn drain system in Schofield Street is of recent
construction and most likely can be incorporated into the final design.
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PROPOSED SCOPE OF SERVICES
Services provided by Engineer:
· Provide topographic survey (as required)
· Provide utility location and mapping
· Reference centerline survey and other survey monuments ('A' Street, Granite Street)
· Provide for the replacement of centerline survey monuments of 'A' Street and Granite
Street including a filed survey of monuments replaced
· Provide all construction staking
· Provide preliminary design for 30% review
· Provide preliminary design for 90% review
· Provide final project plans for City signature (original drawings)
· Provide final project specifications and contract documents (original document plus data disk)
· Provide geotechnical services for pavement design including:
Coring of existing pavement structure on 'A' Street
Determine extent of pavement/base removal and replacement
Prepare a recommended pavement structure design
· Attend pre-bid and pre-construction conferences
· Provide minimal construction inspection on an "as needed" basis
· Provide "as built drawings on Mylar as well as an electronic format.
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SERVICES PROVIDED BY THE CITY
Services Provided by City in the Development of this Project:
· Provide utility records
· Provide topographic data from the 1998 City aerial mapping
· Provide aerial mapping data
· Provide copies of adjacent street improvement projects
· Provide contract boiler plate information for development of the bid and contract documents
· Provide 30% design review
· Provide 90% design review
· Provide final r~view and approval of plans and specifications
· Reproduce and distribute the project plans and specifications
· Conduct bid opening
· A ward and administer contract
· Conduct pre-bid and pre-construction conferences
· Provide daily construction inspections
· Conduct weekly progress meeting with the contractor and engineer
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2005\05-33 RFP for Engineering Services 1 06.doc
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INSTRUCTIONS FOR SUBMITTALS
FOR
ENGINEERING SERVICES
Each submittal for engineering services for development of the various City of Ashland Public
Works improvement projects shall contain the following minimum information:
1. Name and address of engineering firm
2. Name of project manager and key team members
3. N ames of anticipated sub-consultants
4. Proposed cost of engineering services
5. Calendar of project development up to the project bidding stage
Submittals should be two (2) pages maximum. Selected consultants will be required to sign the
attached City of Ashland contract. Submittals must be received by 1 :30 PM on February 21,
2006. For additional information regarding the project, contact Jim Olson at 488-5347.
G:\pub-wrksleng\dept-adminIENGINEER\PROJECT\2005\05-33 RFP for Engineering Services 1 06.doc
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~A'
CITY RECORDER'S COpy
CITY Of
ASHLAND
20 E MAIN ST.
ASHLAND. OR 97520
(541) 488-5300
VENDOR: 001718
HARDEY ENGINEERING & ASSOCIATE. INC
POBOX 1625
MEDFORD. OR 97501
FOB Point:
Terms: Net
Req. Del. 0.: 3/10/2006
Specl.II..:
Page1/1
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND. OR 97520
Req. No.:
Dept.: PUBLIC WORKS
eom.ct: Paula Brown
ContInnlng? Yes
THIS IS A REVISED PURCHASE ORDER
BLANKET PURCHASE ORDER
En~ineerlnQ and Desi~n Services
2006 Utility Construction Project 05-33
"A" Street Sanitary Sewer Replacement
Blaine Alley Sanitary Sewer & Storm
Drain
Granite Street Waterline
15.100.00
16.125.00
23.025.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND. OR 97520
E 260.08.17.00.7042
E 260.08.34.00.7042
E 670.08.38.00.7041
E 670.08.38.00.704
E 675.08.17.00.704
E 675.08.39.00.704
200533.100
200533.100
200533.100
200533.100
200533.100
200533.100
6510.00
1 627.50
15190.00
8137.50
16 275.00
6510.00
SUBTOTAL
TAX
FREIGHT
TOTAL
VENOOR COPY
,el..........JmY: ..~.::'F .....".................
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..... : ......", ";-;" .; .:..". '.'.:
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. :.": :.'". :~:~ ':,:::::, :'.:: :::>< ,"'_'_:", .:':'~: ;~: . ;::.: 'ti:::::u........',..
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:':.::::::: ;","" ::::::::;:.:'-,.... :',':>"; ";",';"'" ........... :.. ....,:""'.,-:.'-'
REQUISITION.
No. PW - FY 2006
Department PUBUC WORKS
Vendor HARDEY ENGINEERING ASSOCIATE
PO BOX 1625
MEDFORD OR 97501
Account No. 675.08.39.00.704200
675.08.17.00.704200
260.08.34.00.704200
260.08.17.00.704200
670.08.38.00.704200
670.08.38.oo~
7~1/. /H
Date March 20, 2006
Requested Delivery Date ASAP
Deliver To Jim Olson
Via Paula Brown
12% (. N_ PIeose aUow ""","';"'odloIy two(2) weeks IiIr deIiwIy CIl items IIIlI
30010 a-oDy CIried in -.d, md ~ _ (2) IDCIllbs CIl printiDcjobs.)
3%
12%
15%
28%
~Y' (,/...~4Q-'-'
Item No. ~
Unit
Description
Use of
Unit Price
Provide engineering services for the design of
the 2006 Utility Construction Project 05-33
A Street Sanitary Sewer Replacement
Blaine Alley Sanitary Sewer & Storm Drain
Granite Street Waterline
$ 15,100.00
S 16,125.00
$ 23,025.00
TOTAL
$ 54,250.00 S 54,520.00
Job No.
Unit No.
I bonby ceI1itY 1bot 1110 obowt items.. _1iIr1ho___
oftbis ~ md.. budplecI
tJlfL-
-
?J1l!!Ii....---
r-
Issued By
Date
Received By
rA'