HomeMy WebLinkAbout2006-125 Contract - Valley Web Printing
Contract for PERSONAL SERVICES Less than $25,000
CITY OF
ASHLAND
CONSULTANT: Valley Web Printing
CONTACT: Todd Reichenbach
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
ADDRESS: 1299 Stowe Avenue, Medford OR 97501
TELEPHONE: 541-772-7039
FAX: 541-772-1279
DATE AGREEMENT PREPARED: 7-17-06
BEGINNING DATE: 7-1-06 COMPLETION DATE: 6-30-07
COMPENSATION: er month for twelve months .$ <171- lV...-~ "l/J I 'J 4
SERVICES TO B PROVIDED: Print 10,700 copies of monthly newsletter, City Source on 43# Rebrite newsprint. Provide
blueline proof, trim to 10.875 x 16.75, fold and letter fold to 8.375 x 3.67. Deliver 10,600 copies to Northwest mail Services and
100 copies to Cit of shland, provide final pdf via e-mail, work with raphic desi ner Laura Ka .
ADDITIONAL TERMS:
CITY AND CONSULTANT AGREE:
1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise spl3cified, furnish all labor,
equipment and materials required for the proper performance of such service.
2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully
qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so
registered, licensed and bonded.
3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date
indicated above.
4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum speCified above. Once work commences, invoices shall be prepared and
submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely
terminated, payments will be made for work completed and accepted to date of termination.
5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
7. Living Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living
wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses,
judgments, sub rogations, or other damages resulting from injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever
nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to
perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other
damages, directly, solely, and proximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform
its obligations through no fault of Consultant.
10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance
of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant
is a subject employer that will comply with ORS 656.017.
11. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or
subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed
b them, and the approval b Ci of an assi nment or subcontract shall not create an contractual relation between the assi nee or subcontractor and Ci
CONSULTANT n 1\ ~ [\ CITY OF ASHLAND:
~~.~~ BY
J. " ~Signat~re (
'lV\ Vs.1ItYl L. I <.e.-l c..-~ eu.. \Qa. cL
Print Name
Dry r{)()
Date: 7 L?, /0 if
I I
TITLE
(l.J]-- GliS vU..V
DATE ~(o6
FederallD# q 3 -6 '"'7()C1 ~q ~
*Completed W9 form must be submitted with contract
/~.
(For City 7/P' ~}-l "f/
VALLEY WEB PRINTING * 1299 STOWE AVE * MEDFORD, OR 97501
PHONE: 541-772-7039 * FAX: 541-772- 1279 * EMAIL: toddr(2Vvallevwebprinting.com
Dear Ann,
Thank you for initiating another year's intent for production of the City Source
Newsletter. Due to rising costs primarily of raw materials, I have taken an approximate
5% increase from last years pricing. Hope this isn't too shocking, and we look forward to
another fine year of newsletters produced and delivered to NW Mail for you.
Marsha here @ VWP will send the contract back to you no later than tomorrow.
Sincerely,
Todd Reichenbach
r6'
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER'S COpy
Page 1 / 1
~~
06994 1
VENDOR: 007433
VALLEY WEB PRINTING, WENDTCO WEB PRTN(
1299 STOWE AVENUE
MEDFORD, OR 97501
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Tenns: Net
Req. Del. Date: 7/1/2006
Speclallnst:
Req. No.:
Depl: ADMINISTRATION
Contact: Ann Seltzer
Confinnlng? No
BLANKET PURCHASE ORDER
12.00 Mos Contractor to print 10,700 copies of
the monthly newsletter, City Source, on
43# Rebrite newsprint. Provide blueline
proof. Trim to 10.875 x 16.75, fold and
letter fold to 8.375 x 3.67. Deliver
10,600 copies to Northwest Mail
Services and 100 copies to the City of
Ashland. Provide final pdf via email.
Work with Qraphic desiQner Laura Kay.
972.47
11,669.64
Contract for Personal Services
Date of aQreement: 07/17/2006
BeQinninQ date: 07/01/2006
Completion date: 06/30/2007
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SlIBTOTAL
TAX
IFREIGHT
TOTAL
11
\.
H~
Authorized Signature
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
C,ITY Of
ASHLAND
THIS REQUEST IS A:
o Change Order(existing PO #
Date of Request:
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
LbiI~ . ~h PljnIi:J
;::~~ti~!
SOLICITATION PROCESS
Small Procurement U;V:Sole Source 0 Invitation to Bid
o Less than $5,000 ~ritten findings attached (Copies on file)
o Quotes (Optional) o Quote or Proposal attached
CooDerative Procurement 0 Reauest for Prol)osal
o State of ORIWA contract (Copies on file)
Intermediate Procurement o Other government agency contract 0 Special f Exemplt
o (3) Written Quotes 0 Copy of contract attached 0 Written findings attached
(Copies attached) 0 Quote or Proposall attached
o Contract # 0 Emeraencv
o Written findings attached
o Quote or Proposall attached
Description of SERVICES
PII'e) T IIJ,)OlJ tfyf.U '7 CfjJi.Jltt ~ th tlJPl{tbjft$JII)tJ/
frhJ/,~ e fl11 - jrJ~ -fq/~ a;J- d~ 10)/6;) ~ n9f1'l4 !f)tJ1{
IOU Mo~~ .p it ~ If Mt~,,^- - t)JDrdJ.,.,ek '4 ~I qh~~ur-
o Per attached PROPOSAL /vPrCA- Ie.
Item # Quantity
Unit
Description of MATERIALS
Unit PriCEl
Total Cost
o Per attached QUOTE
f; 4'"
~ 0/' y J..-L
j)4t-
Project Number ______-___ e ~"
Account Number)JJ2-f11-/2J.,OJ.llL{)R.oi) ~.'~ / / ~ 6 7'. 6 ~
* Items and services must be charged to the appropriate account numbers for the tinancials to reflect the actual expenditures accurately )
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contf}cting requirements,
and /he documentation can be PIVvr:;::.quest. , ~
Employee Signature: a~ Supervisor/Dept. Head Slgnatu~. .r--. " ~
G: FinanceIProcedureIAPlForms\8_Requisition fonn revised.doc
Updated on: 7/2512006
,. I
I Kari Olson - Re: Written Findings for Sole Source
From:
To:
Date:
Subject:
Ann Seltzer
Kari Olson
8/2/2006 10:58:22 AM
Re: Written Findings for Sole Source
Hi Kari,
The monthly newsletter City Source is included in the utility bills and is printed on 43# Rebrite news print.
There are two web-fed presses (newsprint) in the Rogue Valley: Valley Web Printing and the Medford
Mail Tribune. Only Valley Web printes on 43# Rebrite. Thus Valley Web Printing is the sole :source for
printing the City Source.
Thanks, Ann
Ann J. Seltzer, Management Analyst
City of Ashland
City Hall
20 East Main Street
Ashland OR 97520
541-552-2106
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