HomeMy WebLinkAbout2006-138 Contract - Hunter Communications
C IT Y OF CONTRACTOR: Hunter Communications Inc.
ASHLAND CONTACT: Richard Ryan
20 East Main Street
Ashland, Oregon 97520 ADDRESS: 801 Enterprise Drive, Suite 101
Telephone: (541) 488-6002
FAX: (541) 488-5311 TELEPHONE: (541) 772-9282
DATE AGREEMENT PREPARED: August 8, 2006 FAX:
BEGINNING DATE: August 14, 2006 COMPLETION DATE: September 30,2006
COMPENSATION: AFN Fiber Extension Projects: Helman to Hersey (Blue Moon) $1,428.00; Siskiyou, from Mistletoe (Black
Stone Audio) to Tolman Creek Road (School) $2,989.00, TOTAL $4,326.00
SERVICES TO BE PROVIDED: Contractor to install fiber extensions per attached drawings. AFN to provide Fiber Optic
Cables and Media Converters
ADDITIONAL TERMS:
Contract for WORK less than $25,000
CITY AND Contractor AGREE:
1. All Costs bv Contractor: Contractor shall, at its own risk and expense, perform the work described above and, unless otherwise
specified, furnish all labor, equipment and materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that all personnel assigned to the work
required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and workerlike manner and, if
required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also
maintain a current City business license.
3. Completion Date: Contractor shall start performing the work under this contract by the date indicated above and complete the work by
the completion date indicated above.
4. Compensation: City shall pay Contractor for work performed, including costs and expenses, the sum specified above. Once work
commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be
made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed
and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to
$25,000.00 and City shall not be obligated to pay any sum in excess of $25,000.00 unless a separate written contract is entered into by
City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City.
6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520, and 279C.530 are made part of this contract.
7. Livinq Waqe Requirements: If the amount of this contract is $16,936 or more, and Contractor is not paying prevailing wage for the work,
Contractor must comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all
employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract.
Contractor must post the attached notice predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all
losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury
resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance
of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform
work or services attendant to this contract.) Contractor shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City.
9. Termination: This contract may be terminated by City by giving ten days written notice to Contractor and may be terminated by
Contractor should City fail substantially to perform its obligations through no fault of Contractor.
10. Independent Contractor Status: Contractor is an independent contractor and not an employee of the City. Contractor shall have the
complete responsibility for the performance of this contract. Contractor shall provide workers' compensation coverage as required in ORS
Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Contractor shall provide City
with adequate proof of workers' compensation coverage. Contractor is a subject employer that will comply with ORS 656.017.
11. Insurance: Contractor shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive
general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability,
products and completed operations, owner's and contractor's protective insurance and comprehensive automobile liability including owned
and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for
bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage.
Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be
named as additional insureds. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to the
commencement of any work under this agreement. These certificates shall contain provision that coverages afforded under the policies
cannot be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. Each
certificate of insurance shall provide proof of required insurance for the duration of the contract period.
12. Assionment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written
consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible
for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any
assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City.
BY
CITY OF ASHLAND:
BY ~~
FINANCE DIRE R
OR
c,V\..,..
BY
I CEo
DATE 0 B I 0 <2, I A 00 0
DATE
CITY ADMINISTRATOR
tt' / ~/tJ C.
FederallD #
("'., ~: Ie.. ) . i (~-r4 ""I-eo' C,:" S (-v:" <./-,0,)
CCB Name 1--!4V/J:.c:y lOJlr/vY/(,I/;(1 Ui I/o., $. L L
CCB # C; 7 Lj 8 / r
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CONTENT REVIE - . (~_~
C . . ENT HEAD
DATE <6,-q'D~
City of Ashland - Business License #
(O~, {' ~ t ~ )
ACCOUNT # ~ c( I' /.;:z 1'/6 /("? "7 ~-3-.{.~.c! (...
PURCHASE ORDER # tt:/ 7 ~ c~ c"-)
(for City purposes only)
* Insurance Certificates and a completed IRS W-9 form must be submitted with signed contract.
Revised 4-27-05
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
~.,
Employees must be paid a
living wage:
For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $16,936 or more.
~ For all hours worked in a
month if the employee
spends 50% or more of the
employee's time in that month
working on a project or
portion of business of their
employer, if the employer has
ten or more employees, and
has received financial
assistance for the project or
business from the City of
Ashland in excess of
$16,936.
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
~ In calculating the living wage,
employers may add the value
of health care, retirement,
401 K and IRS eligible
cafeteria plans (including
childcare) benefits to the
amount of wages received by
the employee.
~ Note: "Employee" does not
include temporary or part-
time employees hired for less
than 1040 hours in any
twelve-month period. For
more details on applicability
of this policy, please see
Ashland Municipal Code
Section 3.12.020.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
CITY OF
ASHLAND
~W~l ~elm~
Current Folder: INBOX Sign Out
Compose Addresses Folders Options Search ~ Calendar. File Manager Ashland Fiber Network
. ~~:I~-[M~ List] _____________________~==~~~-.-""-='"-l
~ I Reply Alii Forward I Forward as Attachment I ~ (BypasS Trash) Move to:!INBOX _I_i
SubJect: RE: Small construction jobs
From: "Rich Ryan" <rryan@coreds.net>
Da...: Fri, July 28, 2006 4:37 pm
To: "Michael Ainsworth" <ainswm@ashland.or.us>
. CC: "Richard Holbo" <holbor@ashlandfiber.net> (more)
Priority: Normal
Options: View Full Header I View Printable Version I View MessaQe details I View as plain text
Mike,
. Here are the quotes requested based on the provided drawings on a FAX of
July 5, 2006 at 4:28 PM.
Blue Moon B & B
312 Helman Street
Ashland, OR.
$ 1,428.00
Blackstone Audio Books
Siskiyou & Mistletoe
Ashland, OR.
$ 2,898.00
Please note:
1) All material and. labor except the following is included In this proposal:
A) Fiber Optic Cable(s)
B) Media. Converters
2) If provided Hunter Communications will install media converters at the time
of install.
3) Hunter Communications Is not responsible for any required 'make ready'
. work of corrections to existing violations to existing facilities. AFN to
coordinate any repairs or corrections with the electrical department.
4) AFN will make all applications and is responsible for all permitting.
http://noc.asblandfiber.netlemaiVsrclrea(Cbody.php?passedjd=86494&startMessage=l&m...sn/2006
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CITY RECORDER'S COpy
Page 1 / 1
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
{541} 488-5300
~- -~ ~~=~
8/9/2006 07000.
VENDOR: 000082
HUNTER COMMUNICATIONS, INC.
801 ENTERPRISE DR STE 101
CENTRAL POINT, OR 97502
SHIP TO: Ashland Fiber Network
(541) 488-5354
90 N. MOUNTAIN
ASHLAND, OR 97520
FOB Point: Ashland
Terms: Payable on receipt
Req. Del. Date: 8/14/2006
Speciallnst:
Req. No.:
Dept.: IT
Contact: Mike Ainsworth
Confirming? No
BLANKET PURCHASE ORDER
AFN Fiber Extension Projects
Helman to Hersey (Blue Moon)
Siskiyou, from Mistletoe (Black Stone
Audio) to Toman Creek Road (School)
1 ,428.00
2,989.00
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
,db( ~SI::~4
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
Date of Request:
THIS REQUEST IS A:
o Change Order(existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
_HUAJLE~
,
L-oVV\ M0 NI C Y't- '"I,DV\JS/c....OIVr7Rl.JCTtO,u
SOLICITATION PROCESS
Small Procurement
Ef Less than $5,000
B"'Quotes (Optional)
Sole Source
Written findings attached
Quote or Pro I attached
CooDerative Procurement
o State of ORIWA contract
o Other govemment agency contract
o Copy of contract attached
o Contract #
o Invitation to Bid
(Copies on file)
Intermediate Procurement
o (3) Written Quotes
(Copies attached)
Reauest for Proposal
(Copies on file)
SDeCla11 ExemDt
Written findings attached
Quote or Pro sa! attached
Emeraency
Written findings attached
Quote or Pro sa! attached
Description of SERVICES
Sm fTcL FllSeJ2:. C-01JfJ5
Per attached PROPOSAL
Item # Quantity Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number _ _ _ _ _ _ . _ __
AccountNumberoql-/)2.!J6.6~- Zt2J~P
'Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
o Per attached QUOTE
By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements,
and !he documentation cen be roW up reque ~ / /
Employee Signat e: SupervisorlDept. Head Signature: ~
G: Finance\Procedure\AP\Forms\B_Requisition form revised.doc
Updated on: 7f712008