HomeMy WebLinkAbout2006-144 Contract - Galbraith & Assoc.
ENGINEERING SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and Consultant as
follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: GALBRAITH & ASSOCIATES
City Hall Address: 318 S. GRAPE STREET
20 E. Main St. MEDFORD OR 97501
Ashland, Oregon 97520
(541) 488-6002 Telephone: 541n70-7964
FAX: (541) 488-5311 FAX: 541n70-5164
Date of this agreement: ~ B: RFP date: April 26, 2006
June 28, 2006 Proposal date: June 1, 2006
~2.2. Contracting officer: Paula C. Brown, PE
~2.4. Project: Lithia Fountain Refurbishment/Replacement Project 05-31
~6. Consultant's representative: John L. Galbraith, Architect
~8.3. Maximum contract amount: NTE $17,000.00
B. On the date noted above, City issued a request for proposals (RFP) for consulting services needed by City for the
project described above. Consultant submitted a proposal in response to the RFP on the date noted above.
C. After reviewing Consultant's proposal and proposals submitted by other offerors, City selected Consultant to provide
the services covered by the RFP.
City and Consultant agree as follows:
1. Relationship between City and Consultant:
Consultant accepts the relationship of trust and confidence established between Consultant and City by this contract.
Consultant covenants with the City to perform services and duties in conformance to and consistent with the standards
generally recognized as being employed by professionals of consultant's caliber in the locality of the project.
Consultant further covenants to cooperate with City, City's representatives, contractors, and other interested parties in
furthering the interests of City with respect to the project. In order to promote successful completion of the project in an
expeditious and economical manner, Consultant shall provide professional consulting services for City in all phases of
the project to which this contract applies, serve as City's professional consulting representative for the project, and give
professional consultation and advice during the term of this contract. Consultant acknowledges that City is relying on
consultant to provide profeSSional consulting services in a manner that is consistent with the interests of City.
2. Definitions:
Generally words, terms and phrases used in this contract shall have the meaning ascribed to them in the construction
industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "City" means the City of Ashland, Oregon.
2.2. "Contracting officer" means the person specified in Recital A above or that person's designee.
2.3. "Project" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions, reports, and other
consulting services and products which Consultant is required to provide under this contract.
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3. Term: The term of this contract shall commence on the date specified in Recital A above and end on completion of
all services required by this contract unless sooner terminated as provided in this contract.
4. Authoritv of contractina Officer: The contracting officer shall have the authority to act on behalf of City in the
administration and interpretation of this contract. The contracting officer shall have complete authority to authorize
services, transmit instructions, receive information, interpret and define City's policies and make other decisions with
respect to Consultant's services.
5. Consultina Services: Consultant shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's requirements
relative to the services.
5.1.2. Review available data relative to the services.
5.1.3. Identify data which is not available and is needed to fulfill the services, and act as
City's representative in obtaining such data.
5.1.4. Prepare monthly progress reports to the contracting Officer on the status of services.
5.1.5. Cooperate with other consultants retained by City in the exchange of information
needed for completion of the services and the project.
5.2. Consultant shall commence performance of services within five days after receiving written authorization
from the contracting officer for work described in the RFP. Consultant shall perform the services as expeditiously as is
consistent with professional skill and care and the orderly progress of the project. Upon request of City, Consultant
shall submit for City's approval, a schedule for the performance of work elements described in the RFP. Each schedule
shall include allowance for periods of time required for City's review and approval of Consultant's services. Each
schedule, approved by City, shall become a part of this contract.
5.3. Consultant shall perform the services as an independent contractor in accordance with generally
accepted standards in Consultant's profession. Consultant shall be responsible for the professional quality, technical
accuracy and the coordination of all services performed by Consultant. Consultant shall, without additional
compensation, correct or revise any error or deficiencies in the services that are caused by Consultant's negligence.
City's review, approval, acceptance of, or payment for, any of the services shall not be construed to waive any of City's
rights under this contract or of any cause of action arising out of Consultant's services. In the event of any breach of
this contract by Consultant or negligent performance of any of the services, City's cause of action against Consultant
shall not be deemed to accrue until City discovers such breach or negligence, or should have, with reasonable
diligence, discovered such breach or negligence. The preceding sentence shall not be construed, however, to allow
City to prosecute an action against Consultant beyond the maximum time limitation provided by Oregon law.
6. Assianment of Consultant's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the person
specified in Recital A above, who shall act as Consultant's representative in all communications and transactions with
City.
6.2. Consultant will endeavor to honor reasonable specific requests of City with regard to assignment of
Consultant's employees to perform services if the requests are consistent with sound business and professional
practices.
7. Responsibilities of City:
7.1. City will cooperate fully with Consultant to achieve the objectives of this contract.
7.2. City will provide information, documents, materials and services that are within the possession or control
of City and are required by Consultant for performance of the services.
7.3. City will arrange for access to, and make all provisions for Consultant to enter upon, publiC and private
property as required for Consultant to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Consultant, publiC agencies, and others involved in
the project.
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8. Payment:
8.1. City shall pay Consultant for services and reimburse Consultant for expenses incurred by Consultant in
performance of services in accordance with a payment schedule to be submitted by Consultant and accepted by City.
No reimbursement will be made for expenses that are not specifically itemized in this payment schedule without prior
approval by the contracting officer.
8.2. Consultant shall submit monthly invoices to City for Consultant's services within ten days after the end of
the month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum specified in Recital A
above.
9. Compliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of Oregon.
Consultant shall promptly observe and comply with all present and future laws, orders, regulations, rules and
ordinances of federal, state, City and city governments with respect to the services including, but not limited to,
provisions of ORS 279C.505, 279C.515, 279C.520 and 279C.530.
9.2. Pursuant to ORS 279C.520(2) any person employed by Consultant who performs work under this contract
shall be paid at least time and a half pay for all overtime in excess of 40 hours in anyone week, except for persons
who are excluded or exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U.S.C. Sections 201 to
209.
9.3. Consultant is a "subject employer" as defined in ORS 656.005 and shall comply with ORS 656.017. Prior
to commencing any work, Consultant shall certify to City that Consultant has workers' compensation coverage required
by ORS Chapter 656. If Consultant is a carrier insured employer, Consultant shall provide City with a certificate of
insurance. If Consultant is a self-insured employer, Consultant shall provide City with a certification from the Oregon
Department of Insurance and Finance as evidence of Consultant's status.
9.4. If the amount of this contract is $15,964.00 or more, Consultant is required to comply with chapter 3.12
of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work
under this contract and to any subcontractor who performs 50% or more of the service work under this contract.
Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees.
10. Ownership of Documents:
All documents prepared by Consultant pursuant to this contract shall be the property of City. To the extent permitted by
law, City shall, within the limits of the Oregon Tort Claims Act, defend, indemnify and hold harmless Consultant, its
consultants, agents and employees against all damages, claims, expenses and losses arising out of any reuse of
plans, specifications and other documents prepared by Consultant without prior written authorization of Consultant.
11. Records:
11.1. Consultant shall develop and maintain complete books of account and other records on the services
which are adequate for evaluating Consultant's performance. Consultant shall maintain records in such a manner as to
provide a clear distinction between the expenditures and revenues related to the project and the expenditures and
revenues related to Consultant's other business.
11.2. Consultant's books and records shall be made available for inspection by City at reasonable times, to
verify Consultant's compliance with this contract. City shall have the right to request an audit of Consultant's books and
records by a certified public accountant retained by City.
12. Indemnification:
Consultant shall defend, indemnify and save City, its officers, agents, and employees harmless from any and all
claims, actions, costs, judgments, damages or other expenses resulting from injury to any person (including injury
resulting in death), or damage to property (including loss or destruction), of whatsoever nature arising out of or incident
to the negligent performance of this contract by Consultant (including but not limited to, the negligent acts or omissions
of Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this
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contract). Consultant shall not be held responsible for any claims, actions, costs, judgments, damages or other
expenses, directly and proximately caused by the negligence of City.
13. Insurance:
13.1. Consultant shall, at its own expense, at all times during the term of this contract, maintain in force:
13.1.1. A comprehensive general liability policy including coverage for contractual liability for
obligations assumed under this contract, blanket contractual liability, products and completed
operations and owner's and contractor's protective insurance;
13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned and non-owned
automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits for claims
made under the Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined single limit for
bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence
for property damage.
13.3. Liability coverage shall be provided on an "occurrence" basis. "Claims made" coverage will not be
acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the signed contract prior to
the commencement of any work under this agreement. Each certificate shall state that coverage afforded under the
policy cannot be cancelled or reduced in coverage cannot be made until at least 30 days prior written notice has been
given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is
unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or obligation required
by this contract within ten days after the other party gives written notice specifying the nature of the breach with
reasonable particularity. If the breach specified in the notice is of such a nature that it cannot be completely cured
within the ten day period, no default shall occur if the party receiving the notice begins performance of the act or
obligation within the ten day period and thereafter proceeds with reasonable diligence and in good faith to effect the
remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by written notice to the other party,
without allowing an opportunity to cure, if the other party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and pursue any
equitable or legal rights and remedies available under Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of Oregon for
Jackson County.
15. Termination without Cause:
15.1. In addition to the right to terminate this contract under subsection 14.3, City may terminate by giving
Consultant written notice sixty days prior to the termination date.
15.2. In addition to the right to terminate this contract under subsection 14.3, Consultant may complete such
analyses and records as may be necessary to place its files in order and, where considered necessary to protect its
professional reputation, to complete a report on the services performed to date of termination.
15.3. If City terminates the contract under subsection 15.2, Consultant shall be paid for all fees earned and
costs incurred prior to the termination date. Consultant shall not be entitled to compensation for lost profits.
16. Notices:
Any notice required to be given under this contract or any notice required to be given by law shall be in writing and may
be given by personal delivery or by registered or certified mail, or by any other manner prescribed by law.
16.1. Notices to City shall be addressed to the contracting officer at the address provided for the City in Recital
A above.
16.2. Notices to Consultant shall be addressed to the Consultant's representative at the address provided for
the Consultant in Recital A above.
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17. Assianment:
City and Consultant and the respective successors, administrators, assigns and legal representatives of each are
bound by this contract to the other party and to the partners, successors, administrators, assigns and legal
representatives of the other party. Consultant shall not assign or subcontract Consultant's rights or obligations under
this contract without prior written consent of City. Except as stated in this section, nothing in this contract shall be
construed to give any rights or benefits to anyone other than City and Consultant.
18. Modification:
No modification of this contract shall be valid unless in writing and signed by the parties.
CONSULTANT ! ,/ .
By: ~ -ocf-c-
Signature ...\-~ P~l~--U r
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Printed Name
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REVIEWED AS TO CONTENT:
By: ~~ Date: /1.)"LD6
Coding: 67/1. Oe. 167. ()/J. 64~~#
(For City use only)
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CITY OF ASHLAND, OREGON
City of Ashland
LIVING
. .
1"1'
..,.
Employees must be paid a
living wage:
of business of their employer. cafeteria plans (including
if the employer has ten or childcare) benefits to the
more employees, and has amount of wages received by
received financial assistance the employee..
~ For all hours worked under a for the project or business
from the City of Ashland in ~ Note: "Employee" does not
service contract between their excess of $16,379. include temporary or part-time
employer and the City of employees hired for less than
Ashland if the contract ~ If their employer is the City of 1040 hours in any twelve-
exceeds $16,379 or more. Ashland including the Parks month period. For more
~ For all hours worked in a and Recreation Department. details on applicability of this
policy, please see Ashland
month if the employee spends ~ In calculating the living wage, Municipal Code Section
50% or more of the employers may add the value 3.12.020.
employee's time in that month of health care, retirement,
working on a project or portion 401 K and IRS eligible
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street. Ashland. OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it can be seen by all
employees.
C I T YOF
ASHLAND
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Landsc'I)w Architects
Site I'lmmers
M<:'dtord Urcgon
Response to RFP
Architectural Options for
Replacement or Refurbishment
of the
Historic Lithia Fountain
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Kramer & Company
June 1, 2006
Table of Contents
Project Description 1
Team's Capabilities 1
Primary Staff 2
Schedule 3
References 4
Fees 4
Appendix
Resumes
Project Description
In June 1914 the City of Ashland passed a $175K bond and began the development of the Pompadour Chief
Spring, near today's Emigrant Lake. A distribution system was built to pipe the spring's Lithia Water to
various locations in town, a key element in a development plan that hoped to transform Ashland into the
"Carlsbad of America." High in Lithium, among other minerals, Lithia Water was seen as having therapeutic
properties and the city envisioned a booming spa-centered economy. Almost immediately the highly
mineralized and somewhat corrosive character of the water reduced the flow in the wood-stave pipes and that,
coupled with WWI, limited the project's success.
In 1927 interest in Lithia Water was renewed (the city had apparently improved the piping) and the Ashland
Chamber of Commerce led an effort to construct a new Lithia Water Fountain on the small plaza at the loop of
the Pacific Highway, in front of City Hall. Construction of the present Lithia fountain was approved by the
City Council in July 1927. Today, the Lithia Water Fountain is the most visible and publicly accessible of the
three remaining sources of Lithia water in Ashland. Built of locally-quarried granite, the fountain was
declared an American Water Works Association Landmark in 1982.
Prominently located in the middle of the Ashland Plaza, the Lithia Fountain is an important feature in
Ashland's history and was evaluated as a cOQtributing element in Ashland's National Register-listed
Downtown Historic District. Maintained, modified and repaired as needed over the past 79 years, the Lithia
Water Fountain today suffers from multiple problems including damage to the replacement porcelain drinking
basins installed in 1990, cracked granite with extensive staining, efflorescence, and rust. In recent years the
severe vandalism, including the theft of the Water Works landmark plaque and breakage of the drinking
basins/support system has further exacerbated the design and operational problems of the fountain, increasing
the rate of decay and damage. Today few of the drinking basins provide water adequately and the fountain as
a whole is unappealing in appearance and essentially non-functional.
In order to appropriately address the present conditions and restore the Lithia Water Fountain as an attractive
and functional public element, the Ashland Public Works Department is seeking qualified consultants to
develop restoration or possible replacement specifications in coordination with staff, the Ashland Historic and
Arts commissions and other appropriate parties. Following analysis of the fountain's history and current
condition, the project report will provide the identification of appropriate methods, materials, and vendors that
will enable the City to return the fountain to its historic character and assure that it remains a viable and easy-
to-maintain element within the important Ashland Plaza area in the future.
Team's Capabilities
Kramer & Company has been providing professional preservation and rehabilitation consultant services to a
wide variety of private, corporate and public clients since 1989. A graduate of the Historic Preservation
Master's Program at the University of Oregon, George Kramer, principal, has been an Ashland resident since
1982 and has been involved with many of the City's most significant historic restoration and documentation
projects, providing a valuable combination of architecture/technical and documentation services with a historic
and community-sensitive perspective. Ashland projects include the Ashland Springs Hotel, Paddington
Station and the restoration of the VFW Building on A Street, among many others. A former Chair of the
Ashland Historic Commission, George was involved with the fund-raising for the restoration of the Butler-
Perozzi Fountain in Lithia Park and for "Pioneer Mike" on the Plaza and also wrote the nomination documents
for all four of Ashland's NR-listed Historic Districts. He frequently works with the City on a contract
consulting basis. George prepared memoranda on the Pompadour Chief! Ashland Gun Club site that supplies
Lithia Water to the city in 2005 and is currently contracted by the Community Development Department for
Galbraith-Kramer Joint Proposal
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reconnaissance survey work in the area north of the Skidmore-Academy Historic District. George's unique
knowledge of Ashland's history, coupled with architecture and technical restoration work, will greatly assist
the City in the successful completion of the Lithia Fountain project.
The firm of Galbraith & Associates provides a full-range of landscape architecture, design and planning
services in Oregon and California. The staff is composed of design professionals with strong backgrounds in
the areas of planning, scenic resources, and interpretative landscape architecture. John Galbraith, principle, has
been involved in the design and renovation of many public areas, including the development of award winning
Vogel Park which serves as a community square at the entrance of the Craterian Theater in the heart of
downtown Medford. John has worked extensively with the Medford Urban Renewal Agency in preparing
plans for revitalizing downtown Medford. John is familiar with the public process and planning required for
implementing a successful plan.
Supported by staff landscape architects, designers and a staff artist, John is able to prepare graphics for use in
public presentation and in aiding in the decision making process. Staff Landscape Architect and Artist Norma
Hawkins, worked with a committee in renovating the Historic Jacksonville Rose Garden. Other designs by
Norma include the Medford Gateway Entry Sign, Ashland Riverwalk Development entry sign, fountain
designs for Providence Emergency Center, Medford City Hall, and White City Towne Square.
Primary Staff
As a part of the Galbraith-Kramer joint proposal, George Kramer will provide historic/restoration consultation
for project tasks, including analysis of existing conditions, research and preparation of proposed solutions, and
public presentations.
While the project is focused primarily on restoration, Galbraith and Associates' experience with design and
development of public spaces and understanding of their form and function will be invaluable to the City of
Ashland. Due to the nature of this project we suggest the inclusion on our team of a masonry restoration
specialist and a structural engineer who will evaluate the condition of the fountain and possible impact of any
further repair to the structure. Depending upon the evaluation of existing conditions the Galbraith-Kramer
team may benefit from the addition of a masonry restoration specialist, structural engineer or other expertise.
Our proposed budget allows for the possible addition of those specialists, if needed and determined critical to
the evaluation and design process.
Our team will proceed on the evaluation as follows:
1. Review Existing Conditions and Fountain History 24 hours
We will review archival materials to determine the original design and modifications for a complete history
of the fountain construction and repairs. A physical inspection and analysis will be conducted. If
determined necessary following initial evaluation, a masonry restoration expert will be consulted for
additional evaluation of the fountain. Our team will also research whether any permits would be necessary
for repair work and examine the benefits and limitations of the possible options.
2. Public Meeting 8 hours
Our team will facilitate a meeting with the Ashland Historic Commission, Arts Commission, Public
Works Staff and the public to review preliminary fmdings of existing conditions, the fountain history and
the benefits and limitations.
Galbraith-Kramer Joint Proposal
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3. Design Development 46 hours
Restoration options will be completely explored and preliminary cost estimates will be prepared.
Consideration will be given to protecting the fountain from vandals and maintaining its historic character. as
well as its functional value.
4. Research for Qualified Construction Consultants 20 hours
Once the options have been identified and refined, qualified contractors can be contacted and cost estimates
will be prepared.
5. Develop and Present a Detailed Plan and Reports 52 hours
Identify rehabilitation or replacement options including recommended alternatives and sources for
materials, products and vendors, as well as cost estimates and long term maintenance requirements.
Depending upon the preferred solutions, structural or mechanical engineers may be consulted regarding the
design options.
6. Pub6c Meeting and Delivery of Final Report 8 hours
Galbraith and Kramer team will present final recommendations to Ashland Historic Commission, Arts
Commission, Public Works Staff and the public.
The following schedule outlines our process and the expected time frame for tasks, delivery of findings and
recommendations.
Irs
lion
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,
6. Meetln and Present Final Report
Galbraith-Kramer Joint Proposal
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I"' I
References:
Mr. Eric Iverson, AICP
Senior Planner
Medford Urban Renewal Agency
45 South Holly St
Medford, OR 97501
541-774-2705
Mr. Tom Schauer
Assistant Planner
City of Grants Pass
101 NW A Street
Grants Pass, OR 97526
541-474-6355
Ms. Marla Cates
Director
Talent Urban Renewal Agency
204 East Main St
Talent, OR 97530
541-535-6170
Cost of Services:
Galbraith-Kramer Team
Allowance for Additional Consultants
Our fee schedule is as follows:
George Kramer
John Galbraith
Staff Landscape Architect
Design Staff
Draftsman
Secretarial
Galbraith-Kramer Joint Proposal
$15,000.00
$ 2,000.00
$17,000.00
$100.00
100.00
85.00
70.00
45.00
35.00
per hour
per hour
per hour
per hour
per hour
perhaur
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Resume
386 North Laurel
541-482-9504 [voice]
gkramer@jeffnet.org
www.preserveoregon.com
Ashland, Oregon 97520-1154
541-482-9438 [fax]
Education:
M.S., Historic Preservation, University of Oregon School of Architecture and
Allied Arts, Eugene, 1989.
B.A., History, Sonoma State University, Rohnert Park, California, 1981.
Professional Experience:
Historic Preservation Consultant: Includes Historic Context Statements,
survey, NRHP individual, district and multiple property submissions,
Section 106 documentation and Requests for Determination of
Eligibility, Certified Rehabilitation applications, municipal code
development, architectural consultation, restoration planning, educational
and informational program development, and related services for private,
corporate, local and state government interests throughout Oregon, 1989
to present.
Selected Projects:
Ashland North Reconnaissance Level Survey, Ashland, OR. First survey of possible
historic resources outside the existing district boundaries, City of Ashland
Community Development Dept (Maria Harris, Project Mgr.), SHPO/CLG
matching funding, April 2006-
Acme Hardware Building, Medford, OR. Restoration Consultant, Certified
Rehabilitation for mixed RetaiVResidential Use. Ayala Properties, Dan
Horton, Project Architect, 2003-
Hot Lake Hotel and Resort, Hot Lake, OR. Restoration for destination
resortlhoteVspa and restaurant use. David and Lee Manuel, Developers,
Larry Nicholson, Project Architect, 2002-
Paddington Station [Dodge Building]. Ashland, OR. Restoration Consultant,
Certified Rehabilitation for retail use. Hammond Family LLC, Rob
Saladoff, Project Architect, 2001-2003.
Medford Urban Renewal Agency, FOfade Improvement Grant Program, Medford,
OR. Award-winning design program including consultation with property
owner/applicants for municipally-funded fas:ade rehabilitation program,
1999-
'" I
George Kramer, M.S.,
Resume
Roseburg Downtown Commercial District, Roseburg, OR. NRHP district
documentation of the city's commercial core area, for the City of
Roseburg, 1999-2000 (with Marianne Kadas,lead consultant).
Ashland Downtown Commercial District, Ashland, OR. NRHP district
documentation of 100 resources that form the city's commercial core, for
the City of Ashland, 1998-1999.
Ashland Railroad Addition Historic District, Ashland, OR NRHP district
documentation on 382 resources that form the first major expansion of
the City of Ashland, for the City of Ashland, 1997-98.
Medford Downtown Historic District, Medford, OR., NRHP district
documentation of 207 resources that form the core commercial area of
Medford, for the Medford Urban Renewal Agency, 1997.
G Street Historic District, Grants Pass OR. NRHP district documentation of 38
resources that form the traditional railroad-related core of Grants Pass,
for the City of Grants Pass, 1993.
Jacksonville Historic & Cultural Resource Inventory (including Jacksonville
Historic Context Statement, Jacksonville, OR. Context statement and
survey update for this NHL community, for the City of Jacksonville,
OR., 1993.
Awards & Recognition:
James C. Howland Gold Medal, National League of Cities, Medford Facade
Improvement Program (Project Design and Consultation), 2004.
Governor's Livability Award, Ashland Springs Hotel, Ashland, OR (Project
Restoration Specialist), 2001
Preservationist of the Year, Presented by the City of Ashland, Oregon Historic
Commission, 15-May-1992. [Co-recipient w/Kay Atwood]
Who's Who in the West, (Marquis Publishing, New Jersey), 1995-
Ccmunittee and Volunteer Positions:
Chair, Oregon Heritage Commission, Gubernatorial Appointment, 1998- (elected
chair in May 2006)
Member, Board of Advisors, Natl Alliance of Preservation Commissions, Oct
2002-Present (member Board of Directors, Oct 1994-0ct 2002).
Advisor Emeritus, Board of Advisors, Natl Trust for Historic Preservation, Dee 1993 -
2002. (Western Regional Chair, 1999-2002).
Member, Board of Directors, Historic Preservation League of Oregon, Oct 1989-
Jun 1997 [Board of Advisors, Jun 1997 - present]
Member, Ashland Historic Commission, 1981-1986 (Chairman 1984-1986).
5/24/06
Page 2
JOHN L. GALBRAITII
LANDSCAPE ARCHITECT/PRINCIPAL
Mr. Galbraith has over. 30 years working experience in landscape
architecture and site planning. His knowledge of construction
techniques and plant material comes from haJlds-on experience
and working directly with contractors. John has worked with the
City of Medford and the Medford Urban Renewal on numerous
projects and is familiar with local site and land development
standards. John has successfully managed projects through public
involvement and design committees.
Landscape Architect License:
Oregon #254
California #2980
Certifications:
California Certified Nursery Professional #913
Certified Arborist #PN-5845A
Education:
Degree in Ornamental Horticulture
Related Experience:
Vogel Park at the Craterian Theater
Central Avenue Streetscape
Riverside Avenue Streetscape
Grants Pass Streetscape
Antelope Road Streetscape
Lear Way Streetscape
Evergreen Avenue Streetscape
Klamath Falls Downtown Streetscape
Shakespeare Theater
Bear Creek Park Xeriscape
Jackson County Fair & Expo - Amphitheater
Medford City Hall
Medford Parking Structure
Providence Hospital & Medical Center Master Plan
Riverhouse Regional Park, Shady Cove
J~honCreek~deSubdiviswn
White City Towne Square
II g~\q[~~tb
NORMA HAWKINS
LANDSCAPE ARCmTECT
Ms. Hawkins is a California Registered Landscape Architect with
over twenty years experience in design and site planning for
commercial, residential and municipal projects. She is
experienced in many phases of landscape architectural services
including site analysis, design, graphic rendering, master plan
development, construction documents, tree preservation and
coordination of consultants.
Experience: 24 years
Landscape Architect License: California #2472
Education Background:
Bachelor of Arts Degree, Majoring in Art, with an emphasis in
Environmental Design, California State University, Fullerton 1984
Certificate in Landscape Architecture, University of California -Irvine 1982
Related Project Experience:
White City Town Square and Fountain Design
Medford Gateway Sign Design
Burns Park Fountain Design
Medford City Hall Fountain Design
Providence Emergency Entry Fountain Design
Medford City Hall Fountain Design
Medford 9th Street Pedestrian Bridge
Lithia Amphitheater graphic design
Jacksonville Historic Rose Garden Restoration Design
II g~\qt~~tb
r ~- I
JAMES C. LOVE
LANDSCAPE ARCIDTECT
Mr. Love has 13 years experience in the design profession and has
been licensed in the state of Oregon for 8 of those years. He has a
worked on a wide variety of projects in several regions. His
experience includes public interaction, preparation of civic
presentation materials and project management. Jim's strong
organization and communication skills prove to be a real asset to
the design team.
Experience 13 years
Landscape Architect License: Oregon License #409
Educational Background Bachelor of Landscape Architecture, University of Oregon, 1993
Professional History Mayer/Reed Portland, Oregon
Pinnacle Design, Inc. Phoenix, Arizona
Coe & Van Loo Phoenix, Arizona
Related Project ~perience:
BLM Office Facility, Grants Pass Oregon
Portland International Airport Terminal Expansion, Portland Oregon
Williams Gateway Airport, Mesa Arizona
Medford 9th Street Pedestrian Bridge, Medford Oregon
Antelope Road Streetscape, White City Oregon
Portland Eastbank Esplanade, Portland Oregon
Nike W orId North Campus Expansion, Portland Oregon
Clackamas County Hwy 212 Beautification Project, Oregon
Evergreen Way Streetscape Enhancement, Medford Oregon
Glendale Arizona Neighborhood Enhancement Program, Glendale Arizona
White City Skate Park, White City Oregon
Premier West Bank, several branches in Jackson County Oregon
Hematology-Oncology Associates, Medford Oregon
Ground Freight Terminal, Salem Oregon
Jackson County Library System, several branches in Jackson County Oregon
Linx Technologies Office Building, Grants Pass Oregon
n g~\qt~~tb
Commercial Certificate of Insurance
Agency
Name
&
Address
B General liability
Commel'cial Cenetci.l
LiablUty
x . Occurrence Version
Contractual - Incidental
Only
Owners & Contractors Prl.lt.
St. 73
Insured
Name
&
Address
. KEITH SKINNER AGENCY
· FARMER.S INSURANCE GROUP
. 836 E. MAIN ST. #2
. MEDFORD, OR 97504
~ FARMERS'
Issue Date (MM/DDIYY) l07/05/06
J
Dlst. 0 J
This certificate is issued as a matter of Inlormatlon only and t:onfers no rights
upon the certlflcille holdeI'. This certificate does not amend. extend or alter the
coverage afforded by the policies shown below.
Agent 393
. GALBRAl'fH & ASSOCIATES
. 318 S. GRAPE STREBT
· MEDFORD, OR 97501
Companies Providing Coverage:
Comp.ny A Truck Insurance E'Cchange
I..t'll.i:r
Compllny B Farmen Insurance Exchange
LeUcr
ComP:any C Mid-Century Insurance Company
l,o,ller
Company 0
I..t'ller
Type of Insurance
Policy Etrt!Ctive
Date (MMlDDIYY)
Policy Expiration
Date (MMIDD/YYJ
Policy Number
Policy Limits
0349J~17~93
Generci.l Aggregate $ J ,000,000
Products-Comp/OPS
Aggregate $
t'ersonal &
1011712006 Advertising Injury S 1,000,000
Each Occurrence $ 1,000,000
Fire Damage
(Anyone fire) $ 50,000
Medical ~ $ 5,000
(Any one person)
Combined Single
Limit $
Bodily ~~ury
(Per person $
Bodily Inju!j' $
{Per actJdenO
Property Damage S
Garage Aggregate $
limit $
Statutory
Each Accident $
Disease - Each BmpJoyee $
Dlseil$e - Policy Limit $
10/17/2005
Automobile Liability
All Owned Commercial
Autos
Scheduled Autos
Hired Autos
Non.Owned Autos
Gar-dge Liability
Umbrella liability
Workers' Compensation
and
Employers'Liability
DescrIption of OperatlonslVehlcleslRestrictionslSpecial items:
ATtN: PAULA BR.OWN
Celtificate Holder
. CITY OF ASHLAND
. 20 E. MAIN STREET
, ASHLAND, OR 97520
Name
&.
Address
58.2492 4-94
Cancellation
Should any of the above described policies be cancelled before the expiration date
lhereof, the iliSuing company will endeavor to mail 30 da~ written nolite to the
ce ti to tb.e left, but fallure to mail such notice shall impose no
u/?on the company. Its agents or represelltatlve$.
to 39'i1d
Authorized Representative
Copy Distribution: Service Center Copy and Agent's Copy
38N'i1~nSNI ~~3W~'i1~ 89809LLtP9
tt:l0 900l/901L0
H.Ol
,JUl
U::' Ul:i Ul:14p
p. 1
ACORD CERTIFICATE OF LIABILITY INSURANCE f DATE (MMlDDIYYYY)
-111 07105/2006
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
United Insurance AgencllI$, LLC ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
PO Box 2589 AlTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
EUGene OR 97402 INSURERS AFFORDING COVERAGE NAIC#
- --- --
INSURED Galbraith And As80ciates ~RERA: SAfF Corporation
------.. ---
145 SOUth Holly St., Suite A INSURER B: '-------
INSURER C: -- f----___
Medford OR 97501 INSURER D: r---_
---
INSURER E:
COVERAGES
THE Pt"",,, OF ON'U_":E L~TEu BELow HAVE BEEN ISSUED 10 THE INS""", NAMED ABOVE FOO THE POLICY P""OO lNOIC'ITEu NOlWlTHSTAN"""
AN\' RE,,""EMENT, TERM OR CONDmON OF AN\' C"""'ACT OR OT11ER fJOCWENT WITH _CT TO WHICH TH~ CERMCATE "AY BE ISSUED OR
"AY PERTAIN, THE INSURANcE ""'OROEO BY THE POUcrEs OEllCI"BED HEREIN ~ SlJSJECT TO All THE ""MS, ExcLUSIONS AND CONQmONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCEO BY PAID CLAIMS.
,'i':,\' ~ ""-ICY"", ""-ICY _ ""-JCY _.""",
~EIlAL LIABILITY
r~MMERCIAL GENERAL LIABILITY
I-----I---J CLAIMs MADE 0 OCCUR
LIMITS
--
I-- ----. _
EACH OCCURRENCE
DAMAGE TO RENTED
$
r-__
~'L AGGRE~E LIMIT AP~S PER:
j I POLICY' I ~~,: , I LOC
rA-UJOMOBlLE LIABILITY
I-- ANY AUTO
f-- ALL OWNeD AUTOS
~ SCHEDULED AUTOS
-:- HIRED AUTOS
;-- NON-OWNEC AUTOS
~
Men EXP (Any OIle DersOll)
~NAl & AOV INJURY
GENERAL AGGREGATE
PRODUCTS. COMP/OP AGG $
$
$
S
--
$____
'--
COMBINED SINGlto LIMIT
lEa acddenl)
s
BOOIL Y INJURY
(Per person)
~
BOOll Y INJURY
(Per accldenl)
---
$
A
nGe LIABILITY
11 ANY AUTO
~ESSIUMBRELLA LIABILITY
I-J OCCUR 0 CLAIMS MADE
RDEOUCTlBLE
RETENTION $
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETORlPARTNERlEXECUTIVE
OFFICERlMEMBER EXCLUDED?
If yes de$cribe under
SPECIAl PROVISIONS below
OnlER
PROPERTY DAMAGE
(Par accident)
--
s
OTHER THAN
AUTO ONLY:
AUTO ONLY - EA ACCIDENT S
EA ACC $
AGG $
S
--
EACH OCCURRENCE
~GRE~
--
'---
$ -----
$ ---
S __
974588
07/01/2006
0710112007
x 1_~~T~!.\!;,1 IOJ~'
EL. EACH ACCIDENT $ 500,000
E.L DISEASe. EA EMPLOYEE $ 500,000
E.L. DISEASE - POLICY LIMIT S 500 000
$
"-
DESCRlPllON OF OPERATIONS I lOCATIONS I VEHICles, exCLUSIONS ADDED BY ENDORSEMENT' SPeCIAl PROVISIONS
fix: 541-411-5311 ATTN: Paula Brown
:ERTlFICATE HOLDER
City of Ashland
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAlL ~ DAYS WRITTEN
NOTIce TO THE CERTIFICATE HOLDER NAMEO TO THE LEFT. BUT FAILURE TO DO SO SHALL
ATlaN OR LIABILITY OF ANY KINO UPON THE INSURER, ITS AGENTS OR
..........
20 E Main street
Ashland, OR 97520
Jul J LOOo 4 4~rM
N n~~
r
- o. Ff'
ACORD.. CERTIFICATE OF LIABILITY INSURANCE OP ID I< ....,..,MMIDOIYYYY)
GZU..aR,-A 07/05/06
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Western States - Ashland HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
400 West:. Hersay ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Ashland OR 97520
Phone: 541-482-2725 Fax:541~488-0086 INSURERS AFFORDING COVERAGE NAlC.
INSURED INSURER 14>. AlG
Galbraith , Associates, INSURER 8;
Inc. INSURER c:
John Galbraith
318 S Gr~~ Street INSURER D:
Medford 0 97501
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSuFU:D NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERN OR CONDITION OF Attf CO~'r OR O'l'HER DOcuMENT WITH RESPECT TO WHIC~ THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN. THE INSURANce AffORDED BY THE POLICIES DESCRIBeO HeREIN IS $UBJECT TO AlL THE TERMS. E)(CLUSIONS AND CONDffiOtlS Of SUCH
POLICIES. AGGREGATE UMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
~ TYPE OF INSURANCE POLICY NUMHR 'iR~1lFF~ PO~ l.MTS
DATE "MID DATE II
GENBW. UA8lUTY eACH OCCURRENCE iii
-
CO"'~ERCIAl. GENERAL LIA1lILITY PREMISES lEa occurence\ iii
I CLAIMS MllDE 0 OCCUR MED E)(p (Arrf one person) .
PERSONAL & ADV INJURY iii
-
GENERAl AGGREGATE $
-
GEN'LAGGREGATE LIMIT APPliES PER: PRODUCTS - COMP/oP AGG iii
"I POLICY n ~~g: .. (:;:y lOC
AlITOMOBLE UAIlIUTY COMBINED SINGLE LIMIT
- iii
ANY AUTO (Ea accident)
-
ALL OWNED AUTOS BODILY INJURY
- S
SCHEDULED AuTOS (Per pereon)
--
- HIRED AUTOS BODILY INJuRY
S
NON-OWNEO AUTOS (Pet ae6dent)
-
PROPER'rY DAMAGE $
(Per ~ent)
GARAGE UABlUTY AUTO ONL.,. - EA ACCIDENT $
~ ANY AUTO OTHER THAN EA ACC iii
AUTO ONLY: AGG $
~ESsNMBAELLA LIABLITY EACH OCCURRENCE $
tJ OCCUR o ClAIMS MADE AGGREGATE $
$
R DEDUC'rIBLE iii
RETENTION iii iii
WORkERS COIIPENSATlOlt AND 1 Tn.rV LIMITS I I () ~.r
EIIIPLO'Y'ERS' UABlUT'Y E.L EACH ACCIDENT iii
Nf( PROPRIET()R!PARTNER/EXECUTl\IE
OFFlCERlMEM8ER EXCLUDED? E.L DISEASE" EA EMPLOYEE $
If;s. desClibe under E.L DISEASE - POLICY IMrr S
S CIAL PROVISIONS bek1.V
OTHER .
A Professional Liab 003668842 06/27/06 06/27/07 Prof Liab $1,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS/VEHICLES / ~LUSIONS ~ BY EJlIDORSEUENT / SPECIAL PROVISIONS
Ci 1:y of Ashland
Fax: 488-5311
PauJ.a Brown
20 E Kain Street:.
Ashland OR 97520
CANCELlATION
SHOULD art( OF THE A8O\fE DE5CRI8EO I'OIJQES BE CANCELLED BEl'ORE THE EXPIRATION
DATE THEREOF. THE ISSUING I~URER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, But FAlLURli TO DO 60 &H.\Ll
IMI'OSE NO OBLKJATlON OR I.JABR.ITY OF N4Y KINO UPON THE INSURER, IT$ AGENTS OR
REPItE$~~TlVES.
AUTHORIZED REl'RES&NTAT1VE
e ACORD CORPORATION 1988
CERTIFICATE HOLDER
ACORD 2S (2001/08)
J u I . J. L U U 0- 4: 4 ~ ~ M
No. L::l88-~. 1.
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
~~,
CITY Of
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
VENDOR: 002648
GALBRAITH AND ASSOCIATES INC
318 S GRAPE STREET
MEDFORD, OR 97501
FOB Point:
Terms: Net
Req. Del. Date:
Speclallnst:
CITY RECORDER'S COpy
r
Page 1 / 1
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
Req. No.:
Depl: PUBLIC WORKS
Contact: Paula Brown
Confirming? No
Architectural services for the Lithia
Fountain
RefurbishmenVReplacement
Project 2005.31
Mike Morrison, Ann Seltzer, Maria
Harris to coordinate project with
Galbraith
Contract start date: July 1, 2006
Insurance reQuired/On file
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
~ ~- &~~>>6c
Authori Signature "// C/
17,000.00
SUBTOTAL
TAX
FREIGHT
TOTAL
17
VENDOR COPY
" I
EIT y..a F
ASIU:LAIND
REQUISITION
No. PW - FY 2007
Department Public Works
Vendor GALBRAITII & ASSOCIATES
318 S. Grape Street
Medford OR 97501
Account No. 670.08.18.00.602400
Date August 14, 2006
Requested Delivery Date ASAP
Deliver To Dawn Lamb
Via Paula Brown
(. Note: Please IIIow approximaIeIy two(2) weeks fbr doliWI)'''' items DOl
gencnIIy c:aried in -.d, and IIpproximalely two (2) 11IllIIlhs 011 printingjobs.)
Item No. Quantity
Unit
Description
Use of
Unit Price
PO No.
Architectural services for the Lithia Fountain
Refurbisbment/Replacement
Project 2005.31
Mike Morrison, Ann Seltzer, Maria Harris
to coordinate project with Galbraith
$
TOTAL $
S 17,000.00
Job No.
Unit No.
I hereby certify that the obow items are necessary fbr the opendioo
...-...-- ~
~ Heed... Aulborized P......
.
Issued By
Date
Received By
r4.'