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Home My WebLink About2006-0810 Chamber Remodel Presentation City Council Session on Council Chambers Remodel August 10,2006 Councilors Present: Mayor Morrison, Amarotico, Chapman, Hartzell, Silbiger Councilors Absent: Hardesty, Jackson Staff Present: Bennett Call to Order Mayor Morrison called the meeting to order at 12:05 p.m. Presentation Eric Gunderson presented the design options and cost estimates for two options for improving the City Council chambers. The goals of any project would be to increase seating capacity, improve sound quality, and to improve the general function of the City Council Chambers for the Council and all other groups that meet. The first option would be to remodel the existing room. The second option would be to renovate the multi- purpose room in the Grove. Gunderson presented the firm's findings. (see attached document) The meeting adjourned at 12:55 p.m. Notes taken by Martha Bennett CITY OF ASHLAND COUNCIL CHAMBER REMODEL DESIGN OPTIONS AND COST ESTIMATES Date: August 10,2006 Owner: Project Manager, Ann Seltzer, Management Analyst City of Ashland 20 E. Main Street Ashland, OR 97520 Architect: Eric Gunderson, AlA Principal Tricia Berg, AlA LEED, Project Manager PIVOT Architecture, 72 West Broadway Eugene, OR 97401 Lindsey McGill, Principal Spectrum Systems 937 SE 14th Street, Suite 101 Portland, OR 97205 Greg Hansen, Lighting Designer Balzhiser Hubbard Engineers 100 W. 13th Avenue Eugene, OR 97401 Steve Gunn, Chief Cost Estimator Construction Focus PO Box 24705 Eugene, OR 97402 Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 Table of Contents Page Introduction & Summary 1 Design Drawings 8 Outline Specifications 9 Cost Estimate 21 Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 PIVOT Architecture Introduction & Summary disruption. Work under this alternative also relocated the lobby and court clerks' area. The final alternative examined the Grove building. The 4 alternatives were presented to the City with direction to pursue 2 final options for further development and cost estimating. The two final concepts included Option A, minimal improvements to the existing building, and Option B, renovation of the Grove. The City of Ashland has identified a need for improved space for City Council Meetings. The present meeting space is heavily used by a variety of groups including City Council, Municipal Courts, the School District, various public commissions, and others. The space is crowded, acoustics are poor, and visual displays are dif- ficult to see. Process & Initial Alternatives A program of space needs was developed based on interviews with city staff and others who use the pres- ent meeting space. The program was completed March 22, 2006. Four design alternatives were developed based on the program. Three of these focused on the existing council chamber with varying degrees of expansion and renovation. AT one extreme, there was a minimal design which remodeled the existing meeting space, enlarged rest rooms, new meeting space, and other improvement. At the other end, a design showed ex- pansion of the existing meeting space to the north into the existing lawn. While this option added more space to the existing room, it did so at great cost and lengthy City of Ashland Service Center / Justice Center Area + Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 1 1 ; / ;' / / / / / ;' .' / , ,I / /' / ;/ / /1 / I / .' /IJ' / / //>:~~ -~.d/ //.~:..'/ ~.<">">~ --~ \ -----. '--'._Y' .<<'< .,l-L., Y \~/-"'-" -~ -/ ] I I I Option A: Renovation of the Existing Council Chamber Option A involves remodeling of the existing city coun- cil chamber. Key features of Option A include interior renovation of the existing meeting space, expansion of rest rooms, added storage space, new conference room, and improvements to lighting, AV, TV, and council dais. Seating capacity remains small since the size of the room in not increased. The design would require closure of the space for a minimum period of 4 months while work is completed. During that time temporary meeting space is needed. An allowance is needed for the cost of developing temporary space for that period. Minimum temporary eguipment needed would include sound amplification, ",~=~ll ==~~- DPTlDN A - RENDERING FROM AUDIENCE PERSPECTIVE sound recording, video recording, digital projection, and furnishings. Existing council dais, council seating, and audience seating can be relocated. The City will need to identify a meeting space and determine the cost of rental, if any, and set up. In general, Option A is to be accomplished without structural change to the existing building_ It is intended as an interior renovation project. New toilets and exterior enclosure of an existing roofed area anticipated. While renovation of the existing room appears modest, all new systems and finishes are needed within. These include new lighting, Floor, wall and ceiling finishes, all new AV eguipment. Expansion of the rest rooms and creation of the new meeting space is essentially all new construction. L ~</,>-;;'- ~/' .J'f?7// / ~ // "'----~f , 7/ / ~ ~ ,/ ~~ ..:: _ 'f; .~- . ~ I o o 2 PIVOT Architecture I I 16 I I 5 [] 00000000000 00000000000 00000000000 00000000000 0000 0000 OPTION A - FLOOR PLAN LEGEND - NOT TO SCALE 1 LOBBY 2 CONFERENCE lJ . WOMEN'S RESTROOM . MEN'S RESTROOM 5 COUNCIL CHAMBER lJ 6 EXTERIOR WORK . AV-TV STORAGE lJ lJ lJ D (@ Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 3 '''>~. "'~-~'. /' ~ ~"" \ \ /\,< Option B: Renovation of the Grove Option B is a renovation of an existing multipurpose space in a building known as the Grove which can be vacated during construction. The Grove is located on the same site. Once again, improvements are predomi- nantly interior renovations. Work at the Grove includes a new entry canopy and sidewalk. Option B provides significant gains in audience seating allowing up to 100 spectators. The existing Grove building contains adequate rest rooms, kitchen, meeting spaces, and lobby for city council purposes with little renovation required. Significant design features of the renovation include added finishes in the council chamber for improved appearance and better acoustics. In addition, there was concern that the Grove lacked a clear entry and was not inviting or clearly identifiable by the public. To this end a new exterior canopy was added to the west and south ~ ~:. I' · ($l ~, ~ i\ . US Q '\' ~ ~\ fi Q <> sides of the building. The canopy links the building with the street and provides a covered point of arrival for those arriving from the street and parking lot sides. The canopy design uses glass enclosure as an invitation to the building. IN the evening, illumination within the canopy would appear to make the frosted glass glow forming an inviting marquis to the building. In ad- dition, we suggest collaboration with a local artist to design patterns for the etched glass. The patterns could include the words "AsWand City Council Chamber" in large letters. The remaining glass surface could include artistic images of the local countryside, notable features reflecting the community, or words telling a story related to the unique historic and contemporary nature of Ashland. Room acoustics was a major concern of the interior. In addition, a design was needed that made the "gymna- sium like" atmosphere of the existing room more ap- propriate for civic uses. Acoustical panels are shown on '~".""". ~ ~-""- '~~-~~~, I .---i-- o v v; :1' 4 PIVOT Architecture LEGEND - NOT TO SCALE 1 LOBBY 2 HALL . AV-TV REAR PROJECTION 5 COUNCIL CHAMBER ..6 EXTERIOR WORK 2 ~ SJ ~ ~ ~ ~ ~ ~ ~~ .~ (@ II ~ OPTION 8 - FLOOR PLAN Ashland City Council Chamber Design Options and Cost Estimates August 10, 2006 5 ,- I the ceiling in a cloudlike pattern. The panels serve the double purpose of sound absorption and softening the room. Lghts above and between the panels would give it an illuminated appearance. Acoustic panels on up- per walls are shown with spaced wood slats for a more natural appearance. The council dais is proposed as wood. The existing clearstory windows remain allowing abundant natural light within the room. The rear screen projection surface would be of sufficient brightness to be clearly visible even with windows uncovered. A final feature of the design pertains to the existing lobby space. The Lobby is large enough to display information about the city and would work as a meeting space in its own right. Musical events and small perfor- mances could work well here. To this end new finishes and lighting are proposed. The wall between the lobby and council chamber is shown as glass allowing people in the lobby to see into the chamber while maintaining acoustical separation. A side benefit of the Grove is the ability to retain the existing Council Chamber space as an auxiliary meeting room. It would still function well for municipal courts and for Emergency Operation functions (it is served by emergency power). It was discovered that the existing room is heavily used so that an added meeting space would be desirable. ~. I OPTION B - GLASS CURTAIN WALL PRECEDENT STUDY; POOERSOORf PARISH CENTRE, lICHTBLAU WAGNER ARCHITEKTEN, 2002 OPTION B - BARRISOL STRETCH CEILING APPLICATION 6 PIVOT Architecture Ashland City Council Chamber Preliminary Project Budget Option A * Existing Option B Grove Low High Low High Construction Cost Demolition $13,508 $13,50E $7,949 $7,94!: Earthwork & Concrete $12,273 $12,272 $12,758 $12,75E iSteel $0 $0 $63,85C $63,850 Carpentry $28,854 $28,854 $42,167 $42,167 lCasework $30,58C $30,580 $41 ,42C $41,420 rrhermal & Moisture Protection $4,71 E $4,715 $4,63!: $4,639 Doors Windows & Glazing $23,66C $23,66C $89,32C $89,320 Finishes $40,732 $40,732 $128,902 $128,902 Light Gauge Framing $62E $625 $( $C iSpecialties $13,634 $13,634 $8,250 $8,250 'f\v Equipment $369,000 $369,000 $369,000 $369,00C Mechanical & Electrical $94,02C $94,020 $128,700 $128,70C iSubtotal $631,601 $631,601 $896,955 $896,95E Mark up & Contingency $228,12C $347,839 $322,749 $492,765 trotal Building Construction $859,721 $979,440 $1,219,704 $1,389,72C Public Art 1 % $8,597 $9,794 $12,197 $13,897 Furniture & Equipment $7,500 $7,50C $15,000 $15,000 IChange orders allowance 10% $85,972 $97,944 $121,970 $138,972 rrotal Construction Cost $961,790 $1,094,678 $1,368,871 $1,557,589 Soft Costs (25%) $240,448 $273,67( $342,218 $389,397 (Permits, Design Fees, etc) otal Project Budget $1,202,238 $1,368,348 $1,711,089 $1,946,987 Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 7 PIVOT Architecture Design Drawings Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 T" I PIVOT Architecture '''OJECT NO. 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'-- 0 ;::0 ~ Z 0 ~ ~ I ~I ~ 3 OJ ;::0 z ~ n m 0 E G)r i\ ;::om 8 0< ~ <)> m~ ()o OZ ~~ cen O' ~~ z' ~o ()() ~Q -0 ~~ rc ~ ()Z I() )>- ~r OJ() mI ;::0)> ~ OJ m ;::0 g ::E m en --l ~ " .. ~8 ~~ ~~ ~ ~ eo BUILDING SECTION INTERIOR ELEVATIONS 0lI01 "l!!VISIONS m }> en --l ~~ ~r; m" e, ~ ~z~ ~ ~ ~ ~ . ~ / ~ ~ S ~ 3 Z ~ en " ;0 0~ 0- z~ (JJz ....>> ;0;0 c-< 0z ::!o 0.... z." o ;0 m.B e mm..e ....m.G PiVOT . OUTLINE SPECIFICATIONS The Ashland City Council Chamber project includes development of preliminary cost estimates for 2 alternatives. Preliminary designs have been developed for each alternative. The preliminary designs represent initial concepts without detailed development of materials and systems. The following outline specifications are assumptions based on the preliminary designs and provided as a tool for cost estimating. Cost estimates will be used by the City to determine a preferred alternative and to establish a preliminary budget for construction. General assumptions include construction by local contractors in the Southern Oregon area including Medford and Ashland. Start of construction is estimated as one year from this report or July 2007. Construction inflation for one year should be included. Note that the City of Ashland has a goal of sustainable design. Use FSC certified wood, "green" products, locally supplied materials, and recycle construction wastes. Both alternatives are renovations of existing city buildings. Option A is a renovation of the existing City Council Chamber. The Chamber currently serves as meeting space for a wide variety of groups including municipal court, emergency operations center, school board, City Commissions, City Committees, and City Council. It is assumed that construction of Option A would require closure of the space for a minimum period of 4 months. During that time temporary meeting space is needed. An allowance is needed for the cost of developing temporary space for that period. Minimum equipment needed would include sound amplification, sound recording, video record- ing, digital projection, and furnishings. Existing council dais, council seating, and audience seating can be relocated. The City will need to identify a meeting space and determine the cost of rental, if any, and set up. In general, Op- tion A is to be accomplished without structural change to the existing building. It is intended as an interior renova- tion project. New toilets and exterior enclosure of an existing roofed area anticipated. Option B is a renovation of an existing multipurpose space in a building known as the Grove which can be vacated during construction. The Grove is located on the same site. Once again, improvements are predominantly interior renovations. Work at the Grove does include a new entry canopy and sidewalk. Cautions: Costs are preliminary and are for the purpose of assisting the city in selecting a preferred option. Final budget limits should not be established until more complete designs ate developed. Issues remaining to be resolved include Fire Alarm and Sprinklers in the existing Council Chamber and variations in field conditions for the Grove. Drawings of the Grove appear much different than the actual conditions suggesting the major changes were made during construction. The estimate assumes the drawings are accurate. Verification is needed before further design work is done. Relatively high contingencies should be applied pending the development of more detailed designs. Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 9 The specifications are organized using CSI Uniformat. The following is a general outline. C51 Uniformat Outline AOO Substructure A 10 Foundations BOO Shell B 10 Superstructure B20 Exterior Closure B30 Roofing COO Interiors Cl0 Interior construction C20 Interior Finishes DOO Services Dl0 Mechanical HVAC Plumbing D20 Electrical (by BHE) Lghting Power Emergency Power D30 Audio Visual Systems & Equipment (by Spectrum Systems) EOO Equipment & Furnishings E 10 Equipment E20 Furnishings FOO Other Building Construction F20 Selective demolition GOO Building Site Work Gl0 Site Preparation G30 Pavements & Sidewalks Responsibility for Cost Estimates Estimates are being prepared by PIVOT, Construction Focus (CF) with the assistance of Spectrum Systems (SS) and Balzhiser & Hubbard Engineers (BHE). Assignments are shown below. SS is to provide costs for AV systems. BHE is to provide cost estimates for lighting and electrical work with the exception of phone and data. PIVOT: Allowance for phone and data systems, furniture costs CF: It is assumed that work not otherwise assigned is to be estimated by CF. 10 PIVOT Architecture Option A: Renovation of the Existing Council Chamber ADO Substructure AlO Foundations: Footings: Conventional running footings and stem wall are to be provided at new exterior walls enclosing the meeting space. Assume 12 inch thick by 18 inch wide footings and 8 inch wide stem walls. Anchor bolts for new exterior wall. Slabs: New 5 inch thick poured in place concrete slabs with reinforcement are to be provided at the new meeting room. Similar new slabs are to be poured back at the new restrooms where plumbing trenches are cut and at the council dais where below floor cable is needed. Cable and plumbing by BHE. Provide 6 inches of crushed rock fill and under slab vapor barrier below new slabs BOO Shell B 10 Superstructure Exterior Walls: 2 x 6 wood frame walls at new meeting room, include R19 insulation, vapor barrier, 5/8 inch plywood or OSB board sheathing, vertical exterior cedar T& G siding with stain finish. B20 Exterior Closure Windows & Glazing: New exterior windows to be Pella or Anderson wood sash windows, casement style operation with screens. Provide new windows at exterior wall of new meeting room, at enlarged windows in council chamber, and 2 small new windows high in wall at new rest rooms (2 ft x 3 ft). Exterior Door: Provide new exterior door at new meeting room. Wood style and rail door with full glass. Match style of wood windows. Ceiling: Ceiling above meeting room and a portion of new rest rooms is currently exterior. Remove ceiling finish, install new R30 fiberglass insulation and vapor barrier in existing roof joist space. Provide wood trim and patch siding at new windows COO Interiors CI0 Interior construction Interior partitions to be 2 x 4 wood frame Provide blocking and supports where needed for new lights and equipment at walls and ceilings. Interior double wood doors to council chamber: Wood style and rail door with full glass. Provide with panic devices Interior wood doors, other: Wood, Solid core with wood frame Interior relites: At new meeting room provide wood frame relites as shown. Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 11 Match appearance of exterior wood windows. Casework: Casework to be sustainable "green" panel products or certified wood New council dais, built in wall and counter, all wood Movable tables for staff and speaker at dais Lectern, movable Sink vanity in council chamber, plastic lam finish Sink vanity in rest rooms, plastic lam finish C20 Interior Finishes Interior wall finishes to 5/8 inch gyp board unless otherwise noted. Water resistant board in rest rooms. At north wall of council chamber install new wood furring and gyp board over existing CMU. Ceilings: Council Chamber: Replace and repair existing gyp board after installing new lights and equipment. Council Chamber Dais: Suspended cloud framed with wood, fabric covered acoustical panel finish. New Meeting Room: Sloped ceiling at underside of roof framing. Gyp board finish with parnt. RVfV: New AC suspended tile system. Storage: Repair existing suspended ac tile system. Carpet: New carpet tile system in council chamber, lobby, meeting room, and hall. Base: Wood base, fir, 1 x 6 Floor coverings, RVfV, storage, rest rooms: Linoleum, Forbo or equal Acoustic wall panels; Fabric covered acoustical panels as shown on walls of council chamber. Paneling: Provide clear fir T & G paneling on east wall of council chamber. Recycled wood. Clear stain finish. Trim: Provide wood chair rail all around room in council chamber and new meeting room. Provide wood trim at wood doors and windows. DOO Services DlO Mechanical HVAC New Bathroom exhaust fans Protection of existing HVAC system during construction HVAC revisions to meeting room, rest rooms: Extend existing supply and return ducts to serve meeting room and rest rooms. Plumbing Sustainable, low water volume toilets and urinals, motion control flush and water faucets New drinking fountain, 2 basin type, accessible Wall mounted toilets and urinals at new restrooms Lavs at restrooms Kitchen style sink in council chamber 12 PIVOT Architecture Fire Protection Building is not fire sprinklered. Area check indicates we are OK without sprinklers. No fire alarm system is present. Preliminary code evaluation indicated fire alarms and not required. D20 Electrical Lighting (Cost by BHE) Demolition of existing lighting and controls New lighting in council chamber with control system Lighting in new meeting room and rest rooms Utility lighting in RVTV and Storage room Lighting demolition Lghting controls and switches Relocate emergency exit signs serving council chamber Power (Cost by BHE) Demolition of existing power as needed. Modify power outlets in council chamber, storage, and RVTV Provide new power outlets in meeting room and rest rooms Connect power to AV systems and equipment Emergency Power (Cost by BHE) Existing council chamber has emergency power used to support EOC operation. Connect new lighting to emergency power as required for egress. Low Voltage (Cost by PIVOT) Provide phone outlets in new meeting room Provide phone outlets at dais, for EOC, verify with Lndsey Conduit for computer network to meeting room Panic button Coordinate with AV D30 Audio Visual Systems & Equipment (Cost by Spectrum Systems) TV broadcast controls and equipment TV Cameras for display to audience and council TV Cameras for broadcast Sound amplifications and recording systems Digital projection system Display monitors System controls Connect to power by others Connect to TV broadcast transmission cable by others Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 13 EOO Equipment & Furnishings E 10 Equipment Wash room: standard grab bars, soap dispenser, towel dispenser Toilet partitions: recycled plastic type Fire extinguishers: Assume 2 new locations Coat rod and shelf at new coat area in council chamber Meeting room equipment: Marker board and flip chart in swing open wood cabinet. Pro vide in new meeting room. Signage: new restrooms Special Sign: Allowance for City of Ashland sign on exterior E20 Furnishings Provide window blinds at all new interior and exterior windows and relites (meeting room and council chamber) Furniture: Include allowance of $12,600 for new council chamber furniture. Assume exist ing furniture for meeting room is reused. E30 Public Art Provide budget of 1 % for public art. FOO Other Building Construction F20 Selective demolition Recycle construction wastes Control dust and noise Sawcut and remove slabs as shown for plumbing and electrical work. Remove finishes as shown Remove plumbing fixtures and existing rest room Sawcut CMU and enlarge council chamber windows as shown. Other demolition as shown on drawings and as needed GOO Building Site Work G30 Pavements & Sidewalks Repair existing exterior concrete paving at patio outside new meeting room Remove soil and regrade area outside enlarged council chamber windows. Currently there is an earth berm against building. Lower about 2 feet. 14 PIVOT Architecture Option B: Renovation of the Grove Building AOO Substructure A 10 Foundations Footings: New footings for colwnns supporting exterior entry canopy. Slabs: New 4 inch thick poured in place concrete slabs with reinforcement at exterior walkway. Similar new slabs are to be poured back at trenches cut at the council dais where below floor cable is needed. Cable by BHE. Provide 6 inches of crushed rock fill at new slabs. Provide vapor barrier below new interior slabs. Provide poured in place concrete retaining wall and footing where shown on plan at exterior building corner. Wall height about 3 feet. BOO Shell B 10 Superstructure Exterior Walls: Repair existing 2 x 6 wood frame walls at new window near lobby entry, outside new RVTV room and outside rear project screen room to replace coiling door. Include R19 insulation, vapor barrier, 5/8 inch plywood or OSB board sheathing, Siding: Provide new siding at entry, metal panel product. Exterior Canopy: Structural steel frame and columns supporting canopy roof. Roof to be structural metal roofing, about 5 to 6 ft span. Exterior Canopy: Art glass panels. Frameless glass panels installed with glazing clips. Glass to be laminated safety glass, 1/2 inch thick. Glass to have custom etched finish with art work including the words "Ashland City Council Chamber". See exterior elevations. B20 Exterior Closure Windows & Glazing: New exterior windows to be Kawneer alwninum storefront windows, some panels with casement style operation with screens. Provide new windows at exte rior wall of new entry to lobby and new south door to street. Exterior Door: Provide new exterior door at council chamber south entry and at main entry to lobby. Aluminum Storefront. Provide new Hollow steel door at RVTV room. Paint existing corrugated metal siding, entire building. COO Interiors C10 Interior construction Interior partitions to be 2 x 6 wood frame Raised council dais to be wood frame, 2 x 6 joists on wood framing with 3/4 inch subfloor and 1/2 inch underlayment. See design for ramp and steps. Small platform in lobby similar. Provide blocking and supports where needed for new lights and equipment at walls and ceilings. Interior relites and double doors between lobby and council chamber: Frameless glass, butt glazing. Doors frameless type. Glass to have custom etched finish with art work similar to exterior canopy. Casework: Casework to be sustainable "green" panel products or certified wood New council dais, built in wall and counter, all wood Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 15 Movable tables for staff and speaker at dais Lectern, movable Custom wood benches in lobby Wood display cases in lobby, glass front, secure C20 Interior Finishes Interior wall finishes to 5/8 inch gyp board unless otherwise noted. Paint finish. Ceilings: Council Chamber and Lobby Upper Ceiling: Replace and repair existing gyp board after installing new lights and equipment. Council Chamber suspended Cloud Ceilings: Suspended clouds with proprietary metal frame and stretched fabric system to form curves as shown on drawings. Product to be Barrisol (www.barriscom contact Tom Coffee at 206-634-1166 or 206-612-4980. Product type with fabric surface and Microsorber acoustical backing. Estimate 23 panels at 6 ft by 13 ft each including frame, acoustical backing, fabric, and suspension sys tern. Budget $52000, see email from BarrisoL Lobby finished ceiling: Assume 25% of area with same "cloud" system specified for lobby above. RVTV: New AC suspended tile system. Rear projection Room: Exposed structure painted black Existing Hardwood Floor: Preserve existing hardwood floor in council chamber as shown on drawings. Carpet: New carpet tile system in council chamber and lobby. Base: Wood base, hardwood, 1 x 6 Floor coverings, RVTV: Linoleum, Forbo or equal. Rear Projection room, existing floor to remain. Acoustic wall panels; Fabric covered acoustical panels as shown on walls of council chamber. Paneling: Provide clear fir T & G paneling on rear wall of council chamber. Recycled wood. Clear stain finish. DOO Services D10 Mechanical HVAC Protection of existing HVAC system during construction HVAC revisions to chamber; Provide new ductwork from existing units serving council chamber. Brief brainstorming meeting with BHE estimates $12,500 for council chamber ducts for supply and return. HVAC to RVTV: Extend existing supply and return to new RVTV room. Plumbing New drinking fountain, 2 basin type, accessible Fire Protection Modify existing fire sprinkler system for new construction. D20 Electrical (Cost by BHE) Lighting(Cost by BHE) Energy efficient lighting New lighting in council chamber & Lobby Lighting in rear projection room \ 16 PIVOT Architecture Lighting in RVTV Lighting demolition Lighting controls and switches Relocate emergency exit signs from council chamber Power (Cost by BHE) Modify and add power outlets in council chamber, lobby, rear projection, and RVTV Connect power to AV systems and equipment Emergency Power (Cost by BHE) No existing emergency power, EOC (Emergency Operations Center) to remain in present location at existing council chamber. Modify existing fire alarm pull stations and visual alarms. Low Voltage (Cost by PIVOT) Provide phone outlets in RVTV, Council Chamber, and Lobby. Conduit for computer network to RVTV, Council chamber Panic button Coordinate with AV New fiber optic service for RVTV and computer network, By City of Ashland? D30 Audio Visual Systems & Equipment (Cost by Spectrum Systems) Rear projection screen including glass and frame TV broadcast controls and equipment TV Cameras for display to audience and council TV Cameras for broadcast Sound amplifications and recording systems Digital projection system Display monitors System controls Connect to power by others Connect to TV broadcast transmission cable by others EOO Equipment & Furnishings E 10 Equipment Fire extinguishers: Assume 3 new locations Coat rod and shelf at new coat area in council chamber Signage: restrooms Special Sign: Allowance for City of Ashland sign on exterior E20 Furnishings Provide window blinds at all new interior and exterior windows and relites (meeting room and council chamber) Furniture: Furniture: Include allowance of $18,100 for new council chamber furniture. Assume existing furniture for meeting rooms, lobby, etc is reused. Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 17 E30 Public Art Provide budget of 1 % for public art. FOO Other Building Construction F20 Selective demolition Recycle construction wastes Control dust and noise Sawcut and remove slabs as shown Remove finishes as shown Other demolition as shown on drawings and as needed GOO Building Site Work G30 Pavements & Sidewalks New sidewalk from entry to street, 4 inch concrete slab. Landscape, new landscape plantings along canopy Revise landscape irrigation for new plantings 18 PIVOT Architecture I SPECTRUM SYSTEMS DESIGN 937 SW. 14TH, SUITE 101 PORTLAND, OR 97205 PHONE: (503) 248-0248 FAX: (503) 274-7684 (800) 288-3492 www.spectrumsd.com CITY OF ASHLAND COUNCIL CHAMBER AUDIO VISUAL DESIGN DEVELOPMENT BUDGETS A V PRESENT A TION SYSTEMS VIDEO COMPUTER DISPLAY Ceiling projector Local computer Lap top connection DVD player Video cassette player Ceiling document camera Dais view monitors Audience view monitor(s) PROGRAM AUDIO SYSTEM Ceiling speakers Audio cassette player Audio from video/computer CD player REMOTE CONTROL SYSTEM Clerk touch screen control panel Full media control VOICE REINFORCEMENT SYSTEM Dais/staff microphones Wireless microphones Audio conference Digital audio recorder Assisted listening Front projection in current building Rear projection in Grove building Custom Connection Panels AV PRESENTATION EQUIPMENT & INSTALLATION: $160,000.00 to $190, 000.00 THE GROVE A V BUDGET: $170,000.00 to $202,000.00 CABLE ACCESS BROADCAST SYSTEM Three cameras w/lens pan/tilt Production switcher Character Generator Video matrix router Time base corrector T est generator Black burst generator Video cassette recorder DVD recorder Audio mixer Audio amplifier/speakers Broadcast control console system View monitors for each camera Program and pre-view monitors CG view monitor CABLE ACCESS BROADCAST EQUIPMENT & INSTALLATION: $165,000.00 to $200,000.00 Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 19 PIVOT Architecture Cost Estimate Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 20 PIVOT Architecture Exterior Interior Restrooms Interior Exterior Exterior Exterior Restrooms Exterior West North West Interior West West West NW Exterior Interior North Council East Wall ASHLAND CITY COUNCIL CHAMBER Option A: Remodel Existing Statement of Probable Cost LOC I I ITEM DESCRIPTION BUILDING REMODEL I Demolition Demo slab x_sawcut/demo conc Demo slab x_sawcut/demo conc Demo flooring x_carpet Demo flooring x_cer-tile Demo casework x_base cabinet Demo walls x_framinglgypbd Demo walls x_framing/siding Demo wall @window x_cut/demo cmu Demo wall @ patio x_conc walls Demo wall finishes x_cer-tile Demo windows x_windows Demo door x_door/frame Demo partitions x_toilet partitions Demo ceilings x---9ypbd/framing Demo furnishing x_curtain Demo furnishing x_tackable surface Demo plumbing x fixtures I Earthwork, Concrete, Masonrv Earthwork excavlbackfill/grade Adjust grade @ windows excav/grade Slab-on-grade f/s/pl/fin: 5" w/rebar Slab-on-grade patch @ existing slab Continuous footings tis/pi 1.5' Wx l' D Stem wall tis/pi .7' Wx2' HT Concrete landing f/s/pl/fin: 4" w/rebar Masonry infill CMU 8x8x16 I Carpentry Framed walls Framed walls Wall backing Ceiling blocking Wall paneling Finish carpentry Finish carpentry Finish carpentry Coat rod & shelf ICasework Council Dias Speaker's table Lecturn Garbaae/recv 2x6 framing/shtg 2x4 framing/blocking wd furring/rigid insul on CMU 2x 12 blocks for lighting fir_ 4x8Jllywood wd trim @ drlwindows wood base chair rail allowance -- furnished by owner -- allowance allowance ARCH: Pivot DWG DATE: 7-11-06 DESIGN LEVEL: SO CONSTRUCTION FOCUS, INC. 541-686-2031 EUGENE, OREGON 1/3 I QNTY UNIT 2,900 SF $/UNIT I TOTAL $ I I 13508 330 SF ~ 6.00t=: .~~() --16O~~ I ___8.00.t -=-- 1..;!8Q 1 ,500 SF OAO I 600 -- 1~----t... 7.00'-.-882 1 'EA-j-100.00~--- -100 800 "~ ~ ;~ 1_ .. _.1~.680 ~336 SF _----.?~-_ _ 840 _. 28 SF. 32.0~+--- ___~~6 56 SF I 15.00 I __ .840 104 SF-r-- ir5.001 _n._. _~ __ 6,E~ .f32.QQ. ~.~O gyEA 60.00 540 -~ 60.00~ -180 510~ 3.001___ 1,530 600 SF 0.50 300 - . 100 SF 2. OO.~ 6 EA 110.00 ~ 12273 -. -- 9.00 2,970 7J}Q __ _. 868 5.50 1.815 12.00 ~2Q 45.00 1.260 40.00 U40 8.00 ......~ 19.00 912 28 854 330 SF 124 SF -r-- 330 SF 160 SF 28 LF ~56~=C. 36 SF i 48 SF I --- 336 SF 5.50 1,84~ 1 ,01 ~* I 4.00 _ __ 4,048 - 648 SF 4.25 2,754 192 LF 3.50 672 340isF 22.00 ____....lA~() 3421IF 12.00 ~J.CM 404 LF 12.00 4848 210 LF 14.00 2,940 4 LF 40.00 160 30 580 -- 321LF 800.00 25,@ -~-r-- I .- -=---~ 1,500.00 I 1,500 2iEA i 1,000.00 2,000 ESTIMATE DATE: Aug. 3,2006 REVISION #: 0 CONST. START: 3 QTR_07 Ashland City Council Charnber Design Options and Cost Estimates August 10,2006 21 ASHLAND CITY COUNCIL CHAMBER Option A: Remodel Existing Statement of Probable Cost LOC ITEM Food service: Upper/lower Vanity top Seating jThermal & Moisture Siding Exterior Insulation @ walls Insulation @ ceiling 1000rs & Windows West Exterior door Interior door Interior door Window, interior Window, exterior IFinishes Council Ceiling cloud Carpet Linoleum Restrooms Ceramic tile Acoustic wall panels Restrooms Wainscot RVTV/Storage Ceiling Gypsum board Painting Lt Gau e Framin Restrooms Ceiling framing S ecialties FEC Meeting Mise specialties Toilet accessories Toilet partitions Restrooms Signage, interior Signage, exterior Window blinds IAV Equipment Presentation systems Rear screen projection Broadcast TV Mechanical & Electrical Plumbing HVAC ARCH: Pivot DWG DATE: 7-11-06 DESIGN LEVEL: SO DESCRIPTION allowance wood frame/p-Iam top -- furnished by owner -- CedaU&g R-25 balls R-30 balls wd- frm/full-lite-dr/hdwr __ 3x 7 wd-frm/wd-dr/hdwr __3x7 wd-frm/full-Iite-dr/hdwr __ 6x 7 wood frame/single glazing Anderson_wood sash It gage frame/gypbd cover allowance marmoleum fabric/acoustic core ceramic tile suspended grid, ac tile 5/8" bd & texture 2 cts @ walls/ceilings 6" steel joist marker bd/flip chart various types solid plastic acrylic allowance 1" alum horizontal fixture count ex-fans/extend ductin CONSTRUCTION FOCUS, INC. 541-686-2031 EUGENE, OREGON 2/3 QNTY UNIT $/UNIT TOTAL $ 4ILF! 250.001 1,000 _=~L~__t--- 80.00 r-- - 480 _____+ t- I ~ I 314,SF I 11.50 _-- 314tSf'_j 1.40 _391E.-J____ 1.7~_ I 23 660 ------=--1/\ +__...?,5do.~_~ 2~OO _ __ 3,E~ 1_ 1,100.00 _ ..1,3lJO __ 2E:RML 3,500.00_3,500 =- 1~~5:_--i__=-~~:;__ u_ ::~: I 40 732 484tsF 1---16.00 - 7,744 ~,3~ifsF!---- 3.50LI--- 8.190 -- ~---j-- ---- - -- 300 r L___~,50 +----- J-=. 650 260 SF I 14.00 i 3640 =-- j~~ -1 - ;~:~~r~-~:~~ ---~i:)TSFT ----3.001- 960 - 4,~ -Tn~- --8,764 - 6~560 I S~------l-_ -. O.?SJ I - 3:280 625 250 SF t~u__2.~ --625 13634 - - ,ft - 2.;E~J - . .-ffl 5@!~S-...'~~.250 _-%E~_L 40.00 [ 80 ~-~---L. 5,000.001 ~900 21~~ I __JOOI 8~ " 369 000 ~~175'000'00'1 175000 1,LS I 11,000.00 11 000 =_~~ 183,000.00 I 183,000 94 020 9 FIX 2,200.00 I--- 19 800 522 SF! 10.001 5220 4715 3,6 I} 440 665 ESTIMATE DATE: Aug. 3, 2006 REVISION #: 0 CONST. START: 3 QTR_07 22 PIVOT Architecture ASHLAND CITY COUNCIL CHAMBER Option A: Remodel Existing Statement of Probable Cost 3/3 lOC I ITEM I DESCRIPTION I QNTY I UNIT I $/UNIT I TOTAL $ Phone wiring allowance _ ____ 11LS ~1-000.gQJ__~QQ() Electrical power and lighting 2,90QlSF! 21.721 63 000 ~-_.----;---'-'._'--'--'-+--- ~- HP,RDCOST TOTAL r 63160 ! The above HARDCOST TOTAL does not include typical general contractor markups. Those plus contingencies are listed below as part of a Low-High Range. Variables include fluctuations in market conditions, material selections, and design considerations. The Cost Estimate Range will be consolidated as we move closer to the actual Bid Date. LOW RANGE HIGH RANGE Markups: @3%: 18,948 Inflation (July 2007) @8%: 50,528 @15%: 97,582 Contingency @25%: 170,532 52,369 Gen Requirements @ 7%: 59,686 48,030 Profit & Overhead @ 6%: 54,741 860 BOll Wage Fee: 980 10,330 Perfomance Bond: 11,372 - 228,120 Markup Subtotals: 347,839 859,721 CONSTRUCTION TOTAL 979,440 LOW RANGE HIGH RANGE PUBLIC ART 11 % allowance for public art 9,794 CONSTRUCTION + PUBLIC ART TOTAL I 989,235 NOTES For details refer to the Outline Specifications by Pivot Architecture, dated July 11, 2006 This estimate assumes competitive bidding by local contractors EXCLUSIONS Design fees, permit fees, system development fees, testing. Hazardous materials abatement, relocation expenses and temporary office space for relocated staff. ARCH: Pivot DWG DATE: 7-11-06 DESIGN LEVEL: SO CONSTRUCTION FOCUS, INC. 541-686-2031 EUGENE, OREGON ESTIMATE DATE: Aug. 3. 2006 REVISION #: 0 CON ST. START: 3 QTR_07 Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 23 24 PIVOT Architecture Interior Lobby/Hall Corridor Exterior Corridor SW Canopy West West Canopy SW SW Ext Entry Interior Dais Lobby Council Interior East Wall Council Lobby Lobby ASHLAND CITY COUNCIL CHAMBER Option B: Remodel The Grove Statement of Probable Cost LOC I ITEM BUILDING REMODEL West I Demolition Demo slab Demo flooring Demo flooring Demo casework Demo casework Demo walls Demo siding Demo sloped ceiling Demo windows Demo door Demo door I Earthwork & Concrete Earthwork @ ret wall Earthwork @ pad footings Landscaping Sidewalks Slab-on-grade Pad footings Cont ftgs @ ret wall Retaining wall I Steel Canopy Canopy Steel frame for art glass I Caroentrv Framed walls infill Framed walls Floor framing Floor framing Ceiling blocking Framed sloped ceiling Wall paneling Finish carpentry Finish carpentry Finish carpentry I Casework Council Dias Speaker's table Lecturn Wood benches Display cases Seating ARCH: Pivot DWG DATE: 7-11-06 DESIGN LEVEL: SO I DESCRIPTION 1/3 I QNTY I UNIT 3,674 SF $/UNIT TOTAL $ x_sawcut/demo conc x_carpet x_wood flooring x_base cabinet x_shelving x_framing/gypbd x_metal panels x_framing/gypbd x_windows x_door/frame x roll-up excav/grade excav/grade repair lawn/planters excav-10"/rock-6"/conc-4" patch @ existing slab tis/pi 2.5' Wx l' D tis/pi 1.5' Wx l' D tls/pl.7' Wx3' HT chanel frame/mil roofing steel columns tube steel 2x6 framing/shtg 2x6 framinglblocking 2x6 joist/plywdlunderlay 2x6 joist/plywdlunderlay 2x12 blocks for lighting 2x6 framing/blocking fir_ 4x8---plywood wd trim @ dr/windows wd slats @ acoustic panels wood base allowance -- furnished by owner -- allowance allowance allowance -- furnished by owner -- CONSTRUCTION FOCUS, INC. 541-686-2031 EUGENE, OREGON 7949 ~~ -8~OO 480 - 2Pit: l __ 040 - _. _ ...9Qll 124 ~-t'- - 4.5~f-- ~ 6 LF 14.00 84 . 14'U"- ~ ... 8.00' '-112 -,,298rS' ~ --2\61 _ 2,'if, __.~~F 3.001 _~.Q __.l!Qj~ . ~ 651 ~-----..:t.+.~- 120.00 I 120 _~~_ ~60.001 360 3IE~A 250.00 750 :_ 12758 80lSF 12.00 960 1~IEAi - 100.00--~200 ---~il~=t-- 1,00Q:.0.J2.._ JLCIOO 3921SF. ~50 2,~48 601SF+---- 12.00llQ -.~EA ".. 280.00 3360 ~___~*~_n_ :~:~~ ------ 2 ~ . . +------j--' ___ __n__.__-=-'= 63 850 -- 70.00 ___#~ 600.00 __. _ _ 7,~l!Q 25.00 9 750 42.167 -aotSF"I ---700 r=='----- ---------s6Q -1-6081S"F1-' -"= "~ 6.50 10.452 - 38Q]:~-.__ 11.00 ~Q 60]S' 1- 1400,_ Il4!l 240lLF 3.50 840 310 TSF- 6.50 2015 180lsF + --22.00 3.960 -WLF I 12.00 768 744isF I 20.00 14880 30~~t-- 12.00 ~~ 41420 22.400 __..~~SF .- 12jEA 39OTS"F- -- T 281LF 800.00 I --r----- ----1fEA j 1,500.00 -261LF-t 120.00 =---- __ 321L~ _. 450.00 -- L -.t-- 1500 3120 14,4QQ --- ESTIMATE DATE: Aug. 2, 2006 REVISION #: 0 CONST. START: 3 QTR_07 Ashland City Council Chamber Design Options and Cost Estimates August 10, 2006 25 ASHLAND CITY COUNCIL CHAMBER Option B: Remodel The Grove Statement of Probable Cost LOC ITEM DESCRIPTION Thermal & Moisture Entry Siding metal-horizontal Exterior Insulation @ walls R-25 baits Corridor Insulation @ ceiling R-30 baits I Doors, Windows, & Glazing Exterior door hm-frm/hm-dr/hdwr _ 3x7 Exterior door hm-frm/hm-dr/hdwr _ 6x7 Interior door hm-frm/wd-dr/hdwr _3x7 Exterior Art glass panels 1/2" tk/frameless Art glass etching n by others -- Projection Window, interior wood frame/single glazing Lobby Window wall, interior 1/2" tk/frameless Lobby Window wall, interior frameless glass door/hdwr Intill drs Window, exterior Kawneer 451- T West Window, exterior Kawneer 451- T IFinishes Council Ceiling cloud Barrisol System Lobby Ceiling cloud Barrisol System Carpet allowance RVTV Linoleum marmoleum Hardwood floor patch @ infill Hardwood floor refinish Acoustic wall panels fabric/acoustic core RVTV Ceiling suspended grid, ac tile Gypsum board 5/8" bd & texture Exterior Painting 2-cts @ metal siding Painting 2 cts @ walls/ceilings I Specialties FEC Mise specialties marker bd/flip chart Signage, exterior allowance Window blinds n not included n IAV Equipment Presentation systems Rear screen projection Broadcast TV Mechanical & Electrical Fire protection relocate heads/drops Plumbing relocate existing OF HVAC extend ductin ARCH: Pivot DWG DATE: 7-11-06 DESIGN LEVEL: SO CONSTRUCTION FOCUS, INC. 541-686-2031 EUGENE, OREGON 2/3 UNIT $/UNIT TOTAL $ 4639 .tl_~~ ~:__ 1~:~~1_~__ 4,~~~ ~rc.. j ~ . 1.70 -89:0 527 -- ,i,,;- l --- 1.tA i 900.00 900 =_=--}~~M L .. 1,5jjO.00~~ 1,5!)0 ___ _1.+ E~__ j 800.0g__j_.__.~0 __Jli~ -+_ 70.00 +__~,800 I 1 , I. I ~32!SFI 35.00 ~-1J20 --1'1-4 iSFI-70.00 7980 =-. -16~~'l --3,0~~:~~ _ 1~,~~~ -- _______1.__ ___..____== 270'SF i 50.00 13500 :~-.- ~~- 1 LS . 52,000.00 52,000 - __~-- 1 .Ls-iJ.3. ,0QO'~j .- - _13000 __~840 ~~-t- __-EO 13,440 270 SF i ~ 1485 =~ ~~~i:-=+:=~t-- -- 1'~~~ =- - 90QlSF-t' +----i2.OOi . 10,800 270jSF 3.00' 810 =-=6,976iSF -1=-- 2.001---- 13,952 ----..E>,600.~~ i_ ?:~%t-_...M..850 13,210~=r____ 0.50 __6,605 L 8250 - j~~t 2'~;~:~~ __ 2,~~~ __--1=1IEA_--l- _ 5,000.00 I 5000 I i ~.. .--'1.-----' I ! 369 000 --= lfLs=1175,000.00 1_ ~ 175000 1'LS I 11,000.00 11 000 - --0:s1 183,000.00 183000 . - 128 700 3000 1800 12500 12 EA 250.00 1 FIX-T-1,800.00 1ICS-f--12,500.00 ESTIMATE DATE: Aug. 2, 2006 REVISION #: 0 CONST. START: 30TR_07 26 PIVOT Architecture ASHLAND CITY COUNCIL CHAMBER Option B: Remodel The Grove Statement of Probable Cost 3/3 LOC I ITEM I DESCRIPTION I ONTY 1 UNIT 1 $/UNIT I TOTAL $ Phone wiring allowance _1ILS~L10!OOO'OOI 10.000 Electrical power and lighting .._ 3,6i~-._-J_.27.6()J~ J01,400 HARDCOST TOTAL I &96,955 The above HARDCOST TOTAL does not include typical general contractor markups. Those plus contingencies are listed below as part of a Low-High Range. Variables include fluctuations in market conditions, material selections, and design considerations. The Cost Estimate Range will be consolidated as we move closer to the actual Bid Date. LOW RANGE HIGH RANGE Markups: @3%: 26,909 Inflation (July 2007) @8%: 71,756 @15%: 138,580 Contingency @25%: 242,178 74,371 Gen Requirements @ 7%: 84,762 68,209 Profit & Overhead @ 6%: 77,739 1,220 BOll Wage Fee: 1,390 13,461 Perfomance Bond: 14,940 322,749 Markup Subtotals: 492,766 1,219,704 CONSTRUCTION TOTAL 1,389,720 LOW RANGE HIGH RANGE PUBLIC ART 11 % allowance for public art 13,897 CONSTRUCTION.,. PUBliC ART TOTAL 1 1,403,618 NOTES For details refer to the Outline Specifications by Pivot Architecture, dated July 11, 2006 This estimate assumes competitive bidding by local contractors EXCLUSIONS Design fees, permit fees, system development fees, testing. Hazardous materials abatement, relocation expenses and temporary office space for relocated staff. ARCH: Pivot DWG DATE: 7.11-06 DESIGN LEVEL: SO CONSTRUCTION FOCUS, INC. 541.686-2031 EUGENE, OREGON ESTIMATE DATE: Aug. 2, 2006 REVISION #: 0 CONST. START: 3 OTR_07 Ashland City Council Chamber Design Options and Cost Estimates August 10,2006 27 l' I i