HomeMy WebLinkAbout1997-056 Contract - Yergen Meyers
CONTRACT FOR AUDIT SERVICES
Audit Services Contract in accordance with the requirements of ORS 297.405 through
297.555 and dated May 20, 1997, between Yergen and Meyer LLP, Certified Public
Accountants ("Auditor") and the City of Ashland, Oregon including Ashland Parks and
Recreation Commission ("City").
City and Auditor agree:
1. Auditor shall conduct an audit of the accounts and fiscal affairs of the City of Ashland
and the Ashland Parks and Recreation Commission as of and for the fiscal years
ending June 30,1997,1998, and 1999. The audit will be made in accordance with the
Minimum Standards for Audits of Municipal Corporations as prescribed by law. The
audit shall be undertaken in order to express an unqualified opinion that the financial
statements of the City are fairly presented in conformity with generally accepted
accounting principals consistently applied, and to determine if the City has complied
substantially with appropriate legal provisions. If the Auditor's opinion is other than
unqualified, Auditor will fully discuss the reasons with City in advance of issuing the
opinion.
2. Auditor agrees that the services Auditor contracted to perform under this contract
shall be rendered by Gerald W. Burns or under his personal supervision and that the
work will be faithfully performed with care and diligence.
3. Should unusual conditions arise or be encountered during the course of the audit
whereby the services of the Auditor are necessary beyond the extent of the work
contemplated, written notification of such unusual conditions shall be delivered to the
City, who shall instruct in writing the Auditor concerning such additional services. A
signed copy of each such notification and instruction shall be delivered immediately to
the Secretary of State by the Party issuing the same.
4. The audit shall be started within 45 days after July 1, 1997, and shall be completed
and written reports delivered by November 1 of each year for each audit period. Fifty
copies of the City report and 15 copies of the Parks and Recreation report shall be
delivered to the City and its form and content shall be in accordance with and not less
than that required by the Minimum Standards for Audits of Oregon Municipal
Corporations.
5. City is responsible for such financial statements as may be necessary to fully
disclose and fairly present the results of operations for the periods under audit and the
financial condition at the end of those periods. Although it is City's responsibility, the
reports are to be drafted and prepared by the Auditor. The cost of preparing such
financial statements shall be included in the fee for conducting the audit as set forth in
paragraph 7.
6. Either party may cancel this contract by giving notice in writing to the other party at
least 90 prior to July 1 of any year.
7. City agrees to pay the Auditor for the 1996-97 audit $24,000 plus $500 printing costs
for the City of Ashland portion of the audit and $4,500 plus $200 printing costs for the
Ashland Parks and Recreation Commission portion of the audit.
For the 1997-98 audit, the City agrees to pay the Auditor $24,800 plus $550 printing
costs for the City of Ashland portion of the audit and $4,650 plus $225 printing costs for
the Ashland Parks and Recreation portion of the audit.
For the 1998-99 audit, the City agrees to pay the Auditor $25,500 plus $600 printing
costs for the City of Ashland portion of the audit and $4,800 plus $300 printing costs for
the Ashland Parks and Recreation portion of the audit.
The City affirms that proper provision for the payment of such fee has been or will be
duly made and that funds for the payment are or will be made legally available.
City agrees that for work performed by Auditor in the last fiscal quarter of any year for
the succeeding fiscal year, City will pay for such work when billed based on an average
hourly rate of $60 per hour for work done of the City of Ashland portion of the audit,
and $45 per hour for work done on the Parks and Recreation Commission audit.
Payment shall not be due from City or Parks, however, until after the end of the quarter.
Any sums paid for such work shall be deducted from the sums described above for the
audit of that fiscal year, the balance of the estimated fee and expense will be paid
based on work-in-progress billings submitted. Payment will be made within thirty (30)
days of billing.
Yergen and Meyer LLP City of Ashland
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Gerald W. Burns, Partner Catherine Golden, Mayor
Yergen and Meyer LLP City of Ashland
Barbara Christensen, City Recorder
City of Ashland
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