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Home My WebLink About2006-163 Agrmt - Harrang Long Gary Rudnick JILUAN R BRUCE AdmiUed In HARRANG LONG GARY RUDNICK "c, HTO~NEYS & COLNSELORS AT LAW jilliln.brucc(,;;harn"llcom ,,,,, S.\\ 1.11 'III \\'1 .1\.1 I' SeptemberI3,2006 SVITI'I(.5I' 1'(lllTl..\i'<II,(lll1.laIN .J72u.... VIA EMAIL '1'1 '.I n'll( IN 1'.. Lee Tuneberg . Administrative Services & Finance Director 20 E Main Ashland, OR 97520 511.l242Iuw, HCSI~III.I: 5<1~.2~11~"K Re: Public Contracting Opinion (lI+1CF-' IN 1-1'( ;FNI., Dear Lee: 1'( lllTl..\ND &. S\I.L\I. (lIlFt;( IN Thank you for the opportunity to represent the City of Ashland ("City") on matters as requested, including your current request that we assist in connection with City's process to outsource cable television service, under the terms and conditions set forth in this letter and the attached Fee and Billing Policy brochure. Our attorney fee will be based on the standard hourly rates charged by attorneys in the firm during the course of this matter. I will be primarily responsible for the work to be performed by us on City's behalf, although others in this firm will undoubtedly assist me from time to time, depending on the question involved and the level of expertise that may be appropriate under the circumstances. My rate for this matter will be $310 per hour. I will attempt, when appropriate, to have City's work done by other attorneys or law clerks in the office whose hourly rates are lower than mine. If our rates change, we will provide City at least thirty (30) days' prior written notice before charging the new rates. In addition to attorney fees. City will be responsible for out-of-pocket expenses and disbursements, as described in the enclosed Fee and Billing Policy brochure. We understand City will pay our statements monthly. as set forth in the next paragraph. We will send City an itemized statement each month for fees and expenses. As stated in our Fee and Billing Policy brochure, the amount owing each month is due and payable by the next statement date, usually about the 25th of the month. unless other express arrangements are made with us. If payment has not been received by the firm by the time the next month's statement is issued. a late payment charge of 1!12% per month of the outstanding balance due, including any accrued late charges, will be added to the amount due. If there are any questions or concerns about City's account at any time, please contact me immediately. There is no charge for discussions ~bout City's bill or the status of City's account. lP0097466.DOCII Lee Tuneberg Administrative Services & Finance Director September 13.2006 Page 2 As mentioned above. we have attached a copy of the firm's Fee and Billing Policy brochure. which sets forth the details of our Fee and Billing Policy. Except as otherwise provided in this letter, the terms and conditions of our Fee and Billing Policy are part of the agreement between us regarding our engagement by City. Please read this brochure carefully. We are happy to answer any questions you have about the information it contains. Documents in our files prepared in furtherance of our representation of City are City's property, except under limited circumstances described below. Under the firm's document retention and destruction policy, when a file is closed the original documents provided by City will be returned. We will retain the other documents for a period often years, unless City is otherwise notified. At the end of the ten-year period, the file, including all duplicates saved in electronic format, will be destroyed. At City's request, we will provide City copies of documents in City's file, at any time until they are destroyed. City will be billed for these copying expenses. City may terminate our representation at any time. Similarly, subject to our ethical obligations and responsibilities, we may terminate our representation of City at any time. IfCity discharges us, City will reimburse us immediately for all attorney fees and related costs and disbursements incurred as of the date of discharge. In addition, City will compensate us for our time and expenses incurred after discharge for responding to requests for information, and for providing copies of any records or materials in connection with our representation. If we terminate our representation of City and there are unpaid fees and costs at the time of our termination, we may retain all documents and other items in City's file until we have received full payment for our services, unless the Rules of Professional Conduct require us to take a different course of action. If these terms and conditions are agreeable to City and City wishes to retain us as counsel as described above, please sign a copy ofthis letter and return it to me via email. The original of this letter is for City's file. Very truly yours, HARRANG LONG GARV RUDNICK P.C. Jdjiali~(L~ Jillian R. Bruce JRB:mkm Enclosure: Fee and Billing Policy brochure :P0097466.DOC;11 Lee Tuneberg Administrative Services & Finance Director September 13,2006 Page 3 The undersigned wishes to retain Harrang Long Gary Rudnick P. C. as legal counsel as described above and agrees to the terms and conditions set forth above and in the Fee and Billing Policy brochure. Date: 9 );3/Ut1h CITY OF ASHLAND . By: ~ ~~~ Lee Tuneberg, Administr . e'Services & Finance Director :P0097466. DOC: II POO'l741il> 00(' r4.' C1TY RE-::: ~~=~~=~'- ~ :;Op-y CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 Page 1 / 1 iPd~~~ER' VENDOR: 011490 HARRANG LONG GARY RUDNICK PC, ATTORNE' 1001 SW FIFTH AVENUE STE 1650 PORTLAND, OR 97204 SHIP TO: Ashland Finance Deartment (541) 488-5300 20 E MAIN STREET ASHLAND, OR 97520 FOB Point: Tenns: Net Req. Del. Date: Speclallnst: Req. No.: Depl: ADMINISTRATION Contact: Lee TuneberQ Confinning? No '"", ~,,~,uri)t'PriC'8':.- . LeQal Counsel Review of Request for Proposal for Cable TV Headend Lease 5,000.00 Per attached enQaQement letter $310.00 Per Hour Not to exceed $5,000 -rLlAQC;:9.11P~iN~rjIJJi ' SUBTOTAL TAX FREIGHT TOTAL AfJr{ ~ ~~ Au r1zed Signature VENDOR COPY A request for a Purchase Order REQUISITION FORM CITY Of ASHLAND THIS REQUEST IS A: o Change Order(existing PO # Date of Request: Required Date of Delivery/Service: \-\-a. vvc:tJ't) ~Ol"-l:) (00'.('11 ~CLh; u,- f ,C I 00 \ Sw. ~; fTh f*-vt. SU-l k lV60 Por+-l~ ,DrL q (WI.( LS03) 2..\f z. - 0000 L l \; lL (\ Byu '-f.. Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name SOLICITATION PROCESS Small Procurement o Sole Source 0 Invitation to Bid o Less than $5,000 o Wotten findings attached (Copies on file) o Quotes (Not required) Cooperative Procurement 0 Reauest for Proposal o State of ORfWA contract (Copies on file) Intermediate Procurement o Other government agency contract 0 Special I Exempt o (3) Wotten Quotes 0 Copy of contract attached 0 Wotten findings attached (Copies attached) 0 Emeraencv 0 Contract # 0 Wotten findings attached Description of SERVICES Lt up) Co lVY1Se) ISZI Per attached PROPOSAL Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number ______. ___ D Per attached QUOTE Account Number]JQ. QJ. Qp. Q~.~I2.':1J~ · Items and services must be charged to the appropriate account numbers for the financials to ref/ect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public co ~c~ requirements, and the documentation can be provided upon request. ,,1; '/ k?J b Employee Slgnature~.-/ Supervisor/Dept. Head Signature: G: FinanceIProcedure\APIForms\8_Requisition fonn revised.doc Updated on: 9/1412006