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Home My WebLink About2007-0323 Continued Meeting Packet CITY OF ASHLAND Council Communication Adoption of a Resolution Setting a Public Hearing for the Final Assessment of the Nevada Street Local Improvement District No. 85 Meeting Date: March 20, 2007 Department: Public Works / Engineering Contributing Departments: g I, Finance, City Recorder Approval: Martha Benne Primary Staff Contact: James H. Olson, 552-2412 E-mail: olsonj@ashland.or.us Secondary Staff Contact: Barbara Chistensen, 552-2084 E-mail: chistenb@ashland.or.us Estimated Time: 15 minutes Statement: Resolution No. 2004-31, authorizing and ordering the implementation of the Nevada Street Local Improvement District was approved by Council on September 7,2004. All planned improvements have now been constructed and final costs compiled. In accordance with Ashland Municipal Code (AMC) Chapter 13.20 final assessments shall be levied against the benefiting property owners. A public hearing is required to provide an opportunity for the council to hear and consider written and oral testimony regarding the final assessment. Staff Recommendation: Staff recommends approval of the attached resolution to set a public hearing to consider written and oral objections to the final assessment for the Nevada Street LID No. 85. Background: The Nevada Street LID was developed in response to citizen requests to provide an opportunity to meet the following specific goals pertaining to Nevada Street: 1. Reduce speed of traffic 2. Encourage uniform traffic speed 3. Provide a safe and comfortable pedestrian route 4. Provide a safe and comfortable bike route 5. Provide a safe motorist route 6. Maintain safe and unimpeded emergency access 7. Maintain the street function as a neighborhood collector 8. Increase livability of the neighborhood (relating to noise, traffic speed, convenience of travel, maintain trees, and reduce clutter) 9. Balance street function, safety and livability, and 10. Reduce the anticipated impact of increased traffic To meet these goals a comprehensive plan was developed with the assistance of a citizens panel comprised of a cross section of owners within the Quiet Village subdivision area, both from within and outside of the assessment district boundary. The design process was a rigorous one lasting nearly six months and culminating in seven different and distinct plans being submitted to the engineering staff. Staff was charged with refining the seven plans into a single acceptable design. This was accomplished by incorporating elements from the seven plans, into one single concept plan. This plan was reviewed and approved by the Council on August 3, 2004. The final project plans were completed by Thornton Engineering of Medford and the project was advertised for construction in April 2005. To provide economies of scale and to reduce bidding and administration costs, the Nevada Street LID project was included as Bid Schedule C in conjunction with two other projects (Schedules A and B) within the 2004 Miscellaneous Concrete Construction Project No. 2004-04. G:\pub-wrks\admin\PB Council\LlDs\CC Nevada LID Set PH for Final Assessment 20Mat1l7.doc Page I of4 r~' This project was originally bid on May 10, 2005, with only a single bid received. Since that bid was 48% higher than the engineer's estimate, the single bid was rejected and the project was rebid later that year in the hopes of a more improved and competitive bidding atmosphere. Several changes were made to the project to help encourage a more competitive project including: 1. The project was rescheduled as a winter construction project to take advantage of what is generally considered to be the "slack" construction season. 2. The project construction time limits were extended through to May 31, 2006, to provide maximum construction time. 3. The bidding period was extended to six weeks to provide contractors with adequate time to prepare bids. 4. A concerted effort was made to contact prospective bidders. Plans and bid packages were distributed to ten plan centers, three newspapers and 20 contractions in the hopes that additional competition could be generated. The Miscellaneous Concrete Construction Project was rebid on December 14, 2005 with results similar to the May 10, 2005 bid. Again, we received only a single bed from L TM, Inc. The results of the bid are as follows: Schedule A: Misc Concrete Repair & Construction Schedule B: Pedestrian Safety Improvements in the Central Business District Schedule C: Nevada Street LID ESTIMATE $105,674.00 $98,552.00 $175,525.50 TOTAL $379,751.50 L TM BID $166,750.00 $123,269.50 $249,050.50 $538,470.00 The original estimated construction cost from 2004 was for $148,500.00 which was revised in 2005 to $175,525.50. The final bid at $249,050.50 was 29.5% higher than the latest revised cost estimate and 40.4% higher than the original 2004 estimate. The construction contract was reviewed by Council on January 17, 2006, where it was determined that, due to the unlikelihood of receiving a more competitive and lesser bid, the single bid would be accepted and a contract be entered into with L TM Inc. to construct the Nevada Street Traffic Calming Improvements. In accordance with AMC Section 13.20.060 (B) it was further determined that the amount of increase to be allocated to the benefited assessment district would be limited to just 10% over the advertised rate with the balance to be assumed by the City and funded through alternative sources. The assessment rate as indicated on Resolution No. 2004-31 was $575.20 per equivalent dwelling unit. With the additional 1 0% over the stated assessment rate, the final rate is now projected at $632.72. Bullock vs. City of Ashland During the course of the Nevada Street LID project development, numerous legal suits were filed in the State Circuit Court by Art Bullock. In Mr. Bullock's many filings he contended that the City had erred in over 80 points of law or procedure in the formation of the Nevada Street assessment district. Judge Mark Schively has ruled in favor of the City on all counts except the following two points: 1. That the City should have adopted findings as to the determination of the LID boundaries. (Circuit Court Case No. 04-397123(7)). This condition was remedied on June 6, 2006 when Council officially accepted findings which were promptly forward to the court where they were accepted. 2. The City did not have the ability to vary from the specified formula of assessment determination as specified in Resolution 99-09 which states that the city will contribute the following amounts to reduce the assessments to a local improvement district: 60% of the total costs for sidewalk improvements; 75% of the total costs for storm drain improvements; 20% of the total costs for street surface improvements; and 50% of the total costs for engineering and administration. City staff had considered this project to be a sidewalk improvements project which did not correlate well with the above standard formula, and elected to use a more equitable interpretation of the formula which resulted in a reduction in the assessment amount. In computing the assessment rate, the City chose to apply a 60% City participation to all categories of G:\pub-wrks\admin\PB Council\LIDs\CC Nevada LID Set PH for Final Assessment 20Mar07.doc Page 2 of 4 r~' costs, except engineering costs. Rather than show a 20% and 75% participation for street improvement and storm drain costs, a uniform 60% reduction was applied overall. If the exact formula was to be followed the results would be as follows: Based upon the latest engineer's estimate for construction the full costs are allocated to each of the four categories. Sidewalk Costs $68,928.00 @ 60% = Storm Drain Costs: $17,155.00 @ 75% = Street Improvement Costs: $62,417.00 @ 20% = Engineering & Administration Costs: $25,000 @ 50% = Total Improvement Cost Total City Participation $41 ,356.80 $12.866.25 $17,216.60 $12,500.00 $173,500.00 $ 83,939.65 COST COMPARISON BETWEEN PROPOSED ASSESSMENT COST AND COSTS COMPUTED IN ACCORDANCE WITH RESOLUTION 99-09 Previous Proposal Costs Total Project Cost: $173,500.00 Total City Participation $101,600.00 (58.6%) Total Assessable Cost $71,900.00 Assessment Units 125 Estimated Cost Per Unit $575.20 Costs Per Resolution 99-09 Total Project Cost: $173,500.00 Total City Participation $83,939.65 (48.4%) Total Assessable Cost $89,560.35 Assessment Units 125 Estimated Cost Per Unit $716.48 Difference $141.28 (24.5% increase) As shown, the full formula interpretation would result in a 24.5% increase in individual assessments This has no impact upon the final assessment rate as it is legally established by Resolution No. 2004-31 plus 10% and additional costs in excess of that increase are already assumed by the City. Final Costs The Nevada Street LID project was substantially completed in September of 2006 at a total project cost of $283,125.38. The final price included $34,074.88 in extra work and additional quantities resulting from unexpected site conditions. Engineering costs were $12,712.25 for a total project cost of $295,837.63. Following is a breakdown of the allocations of project costs: Estimated Project Cost $173,500.00 Assessment Units 125 Estimated Cost per unit $575.20 Estimated Assessment Total $71,900.00 Final Project Cost $295,837.63 Final Cost per Unit $632.72 Final City Participation $216,747.63 Final Assessment Total $79,090.00 Percentage of City Participation 73.3% Percentage of District Participation 26.7% G:\pub-wrks\admin\PB Council\LIDs\CC Nevada LID Set PH for Final Assessment 20MmD7.doc Page 3 of 4 r4.1 Fundinq It is anticipated that this project will be funded as follows: LID Assessment District Transportation SDCs (15%) Transportation User Fees = $71,900.00 = $32,512.14 = $184,235.49 Related City Policies: AMC Chapter 13.20 Local Improvements and Special Assessments AMC Chapter 13.20.010 Definitions A. "Improvement resolution" means that resolution adopted by the council declaring its intention to make a local improvement. B. "Local Improvement" has the meaning given under ORS 223.001. C. "Local Improvement District" means the property that is to be assessed for all or any portion of the cost of a local improvement and the property on which the local improvement is located. D. "Lot" means a lot, block or parcel of land. E. "Owner" means the owner of the title to real property or the contract purchaser of real property of record as shown on the last available complete assessment role in the office of the County Assessor. Council Options: Council may approve the attached resolution setting a public hearing for May 1,2007, or may elect to set a later date pending further study by Council or staff. Potential Motions: Council may move to approve the attached resolution setting a public hearing date for May 1,2007, or Council may move to delay the public hearing pending further analysis of the LID. Attachments: Resolution Setting a Public Hearing Resolution No. 2004-31 LID Boundary Map Final Construction Cost Summary Photos G:\pub-wrks\admin\PB Council\LIDs\CC Nevada LID Set PH for Final Assessment 20MartJ7.doc Page 4 of 4 r~' r""lf a"~ , _" "',,0,,, bt,:>, /'0,'..) Q IU f-l 0 - [;'J 0 , f.:J rt:J D f~.J I ' I' <> c:=l l*-... 0 r:;J c 1:1 !fj t:;J 1:::! tJ 1""'r ;;l. tT1 &:;! "FT Ii [;r~.OICJ n J L,..._.. II ~ ro @" ~.. - "t.J:ii, , 6,~'.1.LJ UI ...J' ,.JIll (] ';;;'-1- ~ C] ~ ~ f~) lqu r--- ~~ ~I~ ,1 r:~"'l' I ~'~ U'" ~ - :.0 la 1,.&Y"~r:J l ~;D O~ Q - ; . IGDR C ~ ~tp. - . ' ~ b,..\. 0, ...,~ (:? .. ~\~~. ~O~ CITY OF ASHLAND NEVADA STREET L.I.D. ~, .~ ~ lIS,; T / 0o~ }' ~j/,) j~ 7J ~l~ {; ?j~f:i ~~~r , :,,,~ .'. ";l,- / ) Y .(!~~f ''';' }\:<.~'-). ~#.~. ,I J n i n 'I J :::::'14 ~/1,.':.~~~ 'i..,,.-''.''';Il~ 311.11 ~V N~~ ~, /'<, /"': :J "7 I:i] I::fl:> .2:: o 0,05 ~ !J u ) ,'J G~J " ~;~;/w ~.. ~~~ ~~ n ~rstb -c' !~ C . i; [.:J tPM1\lI2:' =i-, ~ 10 [l ELIZAB~il~ c- f! '1 QIT~ n~[l [1!8 TI m De t~. G,,", >,i u '~~~ ~ (J!; S ~ ~ '~::::.J[!, [~ ,-~jll~ Q ~ ~~ ;~rj~:: I ~.~ '".~1 IDGE.SIt H."'"" . 'I, ;;! I_FJ::1t.JrO ~~~h I/"~ ~ ;t;l~' '<f ~ ,~~~ .~\ ifJ?; " "'DRAG' ,Miles 0.1 {. [K ':i:IFiJ r:::;~~,~1 J ~~ i ~ t;'l n' :J I c~o 0i~1~~ L~:;J[H'lr {'~" " '~,t." ufJ r J -w: r-,';"f tr", /. , 0 , '""l , , "'::;j_ t'.....%';, I,;;j i-JI U-' J , ~glSY.:3~"",~ Ij~"" ,,>'"'' ;,,~ ;'l\' .:~ ~ lJ ' '~i ~ <.':,.. L.r . ~'#18J '" ~ ~ ,:!:' t'\ '-, U ~ f \" ,~ ~ ') , l. I;.::.: H- is '.: r' f-- \k @W<5 ".t: . C/J :-" :"Irr.,.) j 11.""" ;,; ~ ~ ~ ...".....~ ,t,lEl~~N'~T. 1/ J;~ rJ )r.~:;r:~L!~j LJ r "jtjl'''J]: 1'1" if' '~!IIWiU~ ~ Ii,., lllit .. I 'c" ";) Nevada Street LID Boundary Map \\COMP AQ I\DA T A \GOV\pub-wrks\admin\PI3 Council\LlDs\CC Nevada LID Formation 7Sep04.doc Page 6 of 14 /J / 1/ ~.. r_~ RESOLUTION NO. 2007- O~ A RESOLUTION SETTING A PUBLIC HEARING FOR ASSESSMENTS TO BE CHARGED AGAINST LOTS WITHIN THE NEVADA STREET LOCAL IMPROVEMENT DISTRICT NO. 85 THE CITY OF ASHLAND RESOLVES AS FOLLOWS: SECTION 1. The City Council having received proposed assessments to be charged against each lot within the Nevada Street Local Improvement District; orders that a public hearing be held to consider written or oral arguments to these assessments at 7:00 p.m. May 1, 2007 in the City of Ashland, City Council Chambers at 1175 East Main Street. The City Recorder is directed to mail the attached notices of the proposed assessments to the owners of the lots to be assessed. SECTION 2. This resolution takes effect upon signing by the Mayor. SIGNED and APPROVED this Z3 day of ~ ,2007. Revie.~ed ~s-}9JOfm: . 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Q) "0 0, C Q) u; .:.t: ~ ..6 ::3 ll. (; fh L() N ..- ('") ..-- o N L() t-- L()"U fhQ) LL...... o g I-~ (f) (/) o 5 () (,) <(~ Cll Z 3: o Q) 0..:2 ::::> (/) o~ w:;:; (f) .~ <( x co Q) .... I- 0 z..... w"U ~~ (f)-g (f) .... W() (f)...... (f) 0 <(--I ~ V ,.... o o N ~ ..-- M ~t/ -.$J RESOLUTION NO. iii. A RESOLUTION AUTHORIZING AND ORDERING THE LOCAL IMPROVEMENTS FOR THE CONSTRUCTION OF IMPROVEMENTS TO NEVADA STREET CONSISTING OF SIDEWALKS, CURB EXTENSION PLANTER AREAS, PEDESTRIAN SAFETY IMPROVEMENTS TO INTERSECTIONS, DRAINAGE AND ASSOCIATED IMPROVEMENTS AND AUTHORIZING THE CITY TO BORROW MONEY AND ISSUE AND SELL NOTES FOR THE PURPOSE OF PROVIDING INTERIM FINANCING FOR THE ACTUAL COST OF THE LOCAL IMPROVEMENT RECITALS: A. The Council has declared by resolution its intention to develop the improvements described in the above title and in the improvement resolution previously adopted and to assess upon each lot or part of lot benefited by the improvement its proportional share of the cost of the improvement; and B. Notice of such intention was duly given, a public hearing was held and it appears to the Council that such improvements are of benefit to the city and all property to be assessed will be benefited to the extent of the probable amount of the respective assessments to be levied for the costs. THE CITY COUNCIL OF THE CITY OF ASHLAND RESOLVES: SECTION 1. A local improvement district is created and shall consist of all the tax lots described in the attached Exhibit A. The district shall be called the Nevada Street Local Improvement District, No. 85. SECTION 2. The council intends to make local improvements to provide the improvements described in the above title. Such improvements will be in accordance with costs estimated to be $173,500.00 of which $71,900.00 will be paid by special assessments on benefited properties. Costs will be allocated based on $575.20 per equivalent dwelling unit or potential equivalent dwelling unit within the assessment area. Lots will be assessed as specified on the attached Exhibit A. PAGE 1-FORMA TION RESOLUTION (CIDOCUME-1IBERTEAUF\LOCALS-l\TEMPILlD NEVADA RESO DOC) SECTION 3. The City of Ashland is authorized to borrow money and issue and sell notes for the purpose of providing interim financing for the actual cost of the local improvement. The notes may be payable from the proceeds of any bonds, issuance of additional notes or from any other sources from which the bonds are payable. This borrowing shall be issued according to the terms of ORS 223.235(7). SECTION 4. The City of Ashland expects to make expenditures from its available funds to pay for the costs of the improvement project. The City reasonably expects to issue bonds or other obligations (the "Reimbursement Bonds") and to use the proceeds of the Reimbursement Bonds to reimburse the City for the expenditures it makes from its available funds for the improvement project. To permit interest on the Reimbursement Bonds to be excludable from gross income, the Internal Revenue Code of the United States requires that the City declare its intent to reimburse itself from Reimbursement Bond proceeds within 60 days after the expenditures are made. The City expects that the principal amount of the Reimbursement Bonds will not exceed $90,850.00. SECTION 5. The assessment imposed upon benefitted properties is characterized as an assessment for local improvement pursuant to ORS 305.583(4). SECTION 6. The city recorder is directed to prepare the estimated assessment of the respective lots within the local improvement district and file it in the lien records of the city. SECTION 7. This resolution takes effect upon signing by the Mayor. This resolution was read by title only in accordance with Ashland Municipal Code !l2.04.090 and duly PASSED and ADOPTED this 7 day Of/~ 2004. ~~ Barbara Christensen, City Recorder SIGNED and APPROVED this 7 day of s~p+ ,2004. ../~. ~~ Alan W. DeBoer, Mayor "- ) PAGE 2-FORMA TION RESOLUTION (C\DOCUME-1\BERTEAUF\LOCALS-1\TEMP\LlD NEVADA RESODOC) ; ~ "0 " e ; ~ o ooo~gg~goog~ -_~coog~ggo5 5-~---~~ ~~~~~g~~~~~~~~_~o~~~~~o~1_ ~=o=:~~ w~w~~~~~~~~~A~~~~~~4~~~~G~~U~~~~~ ~ " ,U ''3 ,:; ~oo~ ~oo~c coo~ ~~. ~ooOooNoooo~_6~go~6~oo~_-o~-_c5~'~ ~ g g ~ :;: ~ :6 ~ 8 ~ 8 ;; 8 C"l ~ ~ 0 r-- ~ ~ ~ r'" ~ ~ ;: ~ : c - -- ~. ~ ~~:~a~ia:~~~~~~~aa~::~;i:~~~:~~~~ - ~f"O'J "0 .; "- IE 0; " " CI "0 .; "'..~ ~s ~:(~i CI ,0''0; .; "-..!;;; ~s ;:,.= " CI "0 .; "- '" '" .~ "" ~, ~ ~, s cO N N ~ ; ~ cO cO ~, " CI "0 "; "- on I~ "" ~ ~ ~, ~ ~ s cO cO cO ~ ~ " CI ~ E E , en ~ iii ~ -g ~ z ~ ~ ........._~.-:::~"'- 0: ;:;-1 ~ ~ ::: '-'l ~rl~~~~~fcr'--r~!r_r- ~, 01 r;; ~ r-j OC cr - - - ~ - ~, .,. ~ ~:r rrJ ~~~-<-~~ v-,~c n ~ r' r-.j ~ ~ d ~ ~ ~ v, ~ n = r: x ('~ ("1;J ~, ~~N-< .,.oc '5, ,-1 r-- ~ G' ~ ;:; ~ rr, ~ r- rl r~ <r, C ('_j 'n r- '-0 "T -::; oc - OC ,--1 ~. r-1 ~ r.. r, ~ ~~ .,. 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U Z Ci ~ ~ 6' ~. o ci: m ~ c c ro Oi ~ , ~ D U ~ 0: CL I )' , '~, ,'> ~~ 'l ,', NEVADA STREET LOOKING WEST J' f-' i'f. ,,~ ~~" '\{ ~' ~'',. ""'~ " (. ,,-' ...- ~I . 4,; "+' 'i " ~ ;- , ,"" , ?' $: \ \. ~ F{'~ NEVADA STREET LOOKING WEST NEW CURB BUMP-OUT AT CROSSWALK ,,,,,.-./ ,/ . j' ," 'fit . ,.t'>.~,\" NEVADA STREET LOOKING WEST "'~ :2 ,~:::{,<:,,' ":~?/~~ ~.,- I'" fi' I '/ ! I / I I i ! / I \ t I NEVADA STREET LOOKING WEST NEW CONCRETE CROSSWALK '. """"""';........."*'?<"" ''<'^~.I:,-' , "" -'- "- ,- . ~' " -'- LOOKING SOUTH CROSSWALK WITH BUMP-OUT LOOKING WEST NEVADA STREET CONCRETE CROSSWALK NEVADA STREET LOOKING EAST ~ LOOKING EAST FROM END OF PROJECT CITY OF ASHLAND Council Communication An Ordinance Revising Ashland Ethics Provisions (AMC 3.08.020) Meeting Date: November 21, 2006 Primary Staff Contact: Michael W. Franelrlj d Department: Legal E-mail: franellm@ashland.oLus . jYf Contributing Departments: ~ Secondary Staff Contact: Approval: Martha Benne E-mail: Estimated Time: 20 minutes Statement: Attached is an ordinance which would amend the ethics provisions in Ashland Municipal Code. The primary change made to the current ethics code is to also include elected officials and appointed officials in its applicability. A provision restricting appointed officials from representing clients for hire before any body of the city on a matter that will or has come before the body to which the official is appointed to serve has been added. Additionally, procedures for addressing the applicability of the code provisions has been added, with the City Administrator making that determination for applicability to employees and the City Council making the determination of applicability to appointed and elected officials. Background: The Ashland City Council held a study session March 6, 2006, to discuss the possibility of amending the ethics provisions within the Ashland Municipal Code. After careful consideration the City Council indicated an interest in: 1) Amending the Ethics provisions currently in the Ashland Municipal Code to be applicable to elected and appointed officials in addition to applicability to city employees; 2) Adding in a procedure for investigating and enforcing the ethics provisions; 3) Adding a provision similar to provisions in the Gresham City Charter which would require Ashland to have ethics provisions in its municipal code which can be enforced locally. The proposed ordinance would amend the ethics provisions in the Ashland Municipal Code to apply to elected and appointed officials in addition to employees. Additionally, the amendments would prevent an appointed official from representing clients for hire before any board or commission or before the City Council on matters which would come before the board or commission on which the appointed official sits. The proposed changes also add exceptions for the use of public property for private benefit for instances which are specifically set forth as a benefit of employment and for the granting of special treatment or advantage to a citizen when provided for by law. Finally, the proposed ordinance permits determinations of applicability by the City Administrator for applicability to employees and determinations of applicability by the City Council for applicability to appointed and/or elected officials. The sanctions paragraph has been amended to provide violations are considered cause for discipline. Related City Policies: None. Council Options: The Council could adopt the proposed ordinance amending the Ashland ethics provisions as stated above. The Council could amend the proposed ordinance. J1r.. ._~ The Council could reject the proposed changes, thereby, leaving the ethics provisions applicable only to city of Ashland employees. Staff Recommendation: Staff recommends the City Council adopt An Ordinance Amending AMC 3.08.020 To Apply Ethics Provisions To Employees, Appointed Officials And Elected Officials by title only on first reading and move to second reading. Potential Motions: I move the Council adopt An Ordinance Amending AMC 3.08.020 To Apply Ethics Provisions To Employees, Appointed Officials And Elected Officials by title only on first reading and move to second reading. I move the Council adopt An Ordinance Amending AMC 3.08.020 To Apply Ethics Provisions To Employees, Appointed Officials And Elected Officials by title only on first reading as amended. . . and move to second reading. (Note: If you make amendments, please be sure to identify the included amendments when making this motion). Attachments: Proposed ordinance. ~~.. .."1 ORDINANCE NO AN ORDINANCE AMENDING AMC 3.08.020 TO APPLY ETHICS PROVISIONS TO EMPLOYEES, APPOINTED OFFICIALS AND ELECTED OFFICIALS Annotated to show deletions and additions to the code sections being modified. Deletion~ lined through and additions are underlined _~ RECIT ALS. The City of Ashland IS committed to the highest ethical standards for its pUblic officials 2 As a statement In that regard, In addition to any standards set forth by the state, Ashland has had Its own ethics provIsion applicable to public employees for more than 25 years 3. As a sign of continuing commitment to the highest ethical standards Ashland desires to extend application of its ethics provisions to appointed and elected officials THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS SECTION 1. Section 308020 of the Ashland Municipal Code is amended to read SECT10N 3.08.020 Code of Ethics. A Declaration of Policy. The proper operation of democratic government requires that public officials. including eJected of11cwls. <lnpoJnred QJliciah aJ.!.<:Lemployees be independent impartial and responsible to the people: that governmental decisions and policy be made in the proper charmels of the governmental structure; that public office not be used for personal gain; and that the public have confidence in the integrity of its government. ]n recognition of these goals, there is hereby established a Code of Ethics for allJJublic nl11cials, whether paid or unpaid. The purpose of this Code is to establish ethical standards of conduct for all ,public ojjlcials by setting forth those acts or actions that are incompatible with the best interests of the City of Ashland. It is also the purpose of this Code to assist]1uhhc offiCIals in determininglhe proper course of action when faced with uncertainty regarding the propriety of a contemplated action, thereby preventing them from unwittingly entangling public and private interests. Through adoption of this Code the City hereby expresses its intent to maintain high ethical standards in the City service, and to increase pubhc confidence in the integrity of City JJublic officials. B. RespOnsibilities of Public Office. J'ub!ic otlicials are agents of public purpose and are "Cnga12ed for the benefit of the public. They are bound to uphold the Constitution of the United States and the Constitution of this State and to carry out impartially the laws of the nation, state and the City, and thus to foster respect for all government. They are bound to observe in their official acts the highest standards of morality and to discharge faithfully the duties of their office regardless of personal considerations, recognizing that the public interest must be their primary concern. I c Dedicated Service. All puhlic onicials of the City should ,work to support the political objectives expressed by the electorate and the programs developed to attain those objectives. Appointive Page] of 4 I. ro;ieted: employees J '----..------ -~----"_..- (~eted:".employees l ( Delet~~_=~~~:~~__"._._._. _ J Loeleted: employ~~ _J ----_.._---------~_. . Deleted: Employees l Deleted: employed l Deleted: employees L Deleted:. b. loyal .n..... ............ l .. ]J Deleted: D FILENAME Ip G \legal\Mlke\Ordmances\EthlCs Amendments Ord 2 docG \legal\M,ke\Ord,nances\Ethlcs Amendmentsdoc[ ,'fllel3b and employees should adhere to the rules of work and performance established as the standard for then positIOns by the appropriate authority. Public offiCials should not exceed then authority or breach the law or ask others to do so, and they should work m full cooperation with other jJublic otTiclab unless prohibited from so doing by law or by officially recognized confidentiality of their work. D. Fair and Equal Treatment I Interest In Appomtments. Canvassmg of members of the Councilor Mayor, directly or indirectly, in order to obtain preferential consideration in connection with any appointment to the City service shall dIsqualify the candidate for appointment except with reference to positions filled by appointment by the Mayor or Council. 2. Use of Public Property. NOJ2ublic oflicial shall request or permit the use of city-owned vehicles, equipment, materials or property for personal convenience or profit, except when such services are available to the public generally or are provided as municipal policy for the use of such employee in the conduct of official business or as a specifically defined ncnefll in compensation of cmrlOllTIcnt 3. Obligations to Citizens No J)ublic of1ici31 shall grant any special consideration, treatment or advantage to any citizen beyond that which is available to every other citizen e:\ccpt as othcrwise pellniltcu bl 13\1 or (lldillanCc. E. Conflict of Interest Nqj)ublic "ilieiaL whether paid or unpaid, shall engage in any business or transaction or shall have a financial or other personal mterest, direct or indirect, which is incompatible with the proper discharge of that ,puhlIc ofJIl'ial' s official duties In the public interest or would tend to impair independence of judgment or aClJon in the performance of that ,public official's official duties. Personal, as distinguished from financial. interest includes an interest arising from blood or marriage relationships or close business or political association. Specific conflicts of interest are enumerated below for .,guidance ~ I. Incompatible Emplovment. No employee shall engage in or accept private employment or render services for private interests when such employment or service is incompatible with the proper discharge of that employee's official duties or would tend to impair independence of judgment or action m the performance of that employee's official duties. 2. Disclosure of Confidential Information. No Jluhlic offiCIal shall, without proper legal authorization, disclose confidential information concerning the property, government or affairs of the City. Nor shall any ,public ofjicial use such information to advance their financial or private interest, or the financial or private interest of others. 3. Gifts and Favors. No,public oflicial shall accept any valuable gift, whether in the form of service, loan, thing or promise, from any person, firm or corporation which to their knowledge is interested directly or indirectly in any manner whatsoever in business dealings with the City; nor shall any such employee (l) accept any gift, favor or thing of value that may tend to influence the employee in the discharge of their duties, or (2) grant, in the discharge of their duties, any improper favor, service or thing of value. 4. Representing Private Interests Before City Agencies or Courts. No employee whose salary is paid in whole or in part by the City shall appear in behalf of private interests before any agency of the City. An employee shall not represent private interests in any action or proceeding against the interests of the City in any litigation to which the City is a party, unless the employee is representing himself/herself as a private citizen on purely personal business, No appointed official shall replesent a client for hire belare the hllard or commission to which that official is appointed or in any action of proceeding before another board. commission or the Citv Council I . Page 2 of 4 ,----- ~Deteted: _ Employees ( ~=~~: emp~oye~,___~____~__.__ r------- ~-~--. ~ l Deleted: emp!oyee ._____ ~._--~~------ L~e'eted: employee ,.------------.-- ~~-_. 1 Deleted: employee '---------~------------" r--.-----.----------- t Deleted: employee's r L Deleted: e~!,loye~:..__.__.._ i Deteted: Ihe \ r Deleted: of ~ 1 Deleted: employees l Deleted: r Deleted: e ; ! Deleted: mployee ; 'l Deleted: employee { Deleted: employee ,----~.__.- --.....------.---- - r Deleted: [l EILENAME Ip G \legal\Mike\Ordlnances\Ethlcs Amendments Ord - 2 docG'\IegaJ\Mlke\Ordmance.s\EthlcS AmendmentsdoCLi on U lllan"l whIch (am, 01 "Iii come bcfor" the board or commission In whICh that otliclal IS apPolllkd. No.publlc ofJici;]! shall accept a retainer or compensation that IS contmgent upon a specific action by ~ City. 5 Contracts with the City. Any J2ubhc ollicIaI who has a substantial or controlling financial interest in any business entity, transaction or contract with the CIty, or in the sale of real estate, materials, supplies or services to the City, shall make known to the proper authority such interest in any maller on which that J2uhlic ofticial may be called to act in an official capacity. The Jlllhlic o.lIte.@1 shall refram from panicipating in the transaction or the making of such contract or sale. f\j)ublic OjTICI;]I shall not be deemed interested in any contract or purchase or sale of land or other thing of value unless such contract or sale is rcwmmcnded. approved, awarded, entered into. or authorIzed by the-I~ul)jJ.l: lIfJi~Lal in an official capacity. 6 Disclosure of Interest in Lel!islation. Any employee or appoillteu official who has a financial or other pTlvate mterest. and who participates in discussion with or gives an official opinion to the CouncIl, shall dIsclose on the records of the Councilor other appropriate authority the nature and extent of such Interest. F. Political Activitv. No employee in the administrative service shall use the prestige of their positIOn in behalf of any political pany No employee in the administrative service shall orally, by lel1er or otherwise, solicit or be in any manner concerned in soliciting any assessment. subscriptIOn or contribution to any political pany, nor shall an employee be a party to such solicitation by others; nor shall an employee take an active pan in political campaigns for candidates whIle in the performance of duties in an official capacity. No j1l1bllC official..shall promIse an appointment to any municipal position as a reward for any politICal activity I G. Apphcabilitv of Code - Emplll\ees. When an employee has doubt as to the applicability of a provision of this code to a panicular situation, they should apply to the City Admmistrator. who is cbarged with the Implementation of this code for an advisory opinion, and be guided by that opinion when given. The employee shall have the opportunity to present their interpretation of the facts at issue and of the applicable provision(s) of the code before such advisory decision is made. All such requests for advice shall be treated as confidential. This code shall be operative in all instances covered by its provisions except when superseded by an applicable statute, ordinance or resolution, and each statute, ordinance or resolution action is mandatory, or when the application of a statute, ordinance or resolution provision is discretionary but determined to be more appropriate or desirable. I I ADPiIcabIilt, oj C odc /\ppoinled and Elected Officials. WneH an aDPoimed otlicial 01 an cleckd nffieial has dOllbt <L' to the aPt11ic'ahility of a provision of this code to a mu.ticular situation. the\ shoulu apph III the ('it\- Council liJr a detenninalion. The offiCial seekinl! a detnrnination shall have the opponunitv 10 present any j~lets the\' deem relevant to the determination. They shull also have the opportunity to rresent ill1\- argument they muv have as to what they deem an uppropriate uetcrminalion. The Cit, CounciL the Mayor or the Cit\' Administrator mav request tbe City ;\l1ornev 10 provide an aUViSllf\ opinilln based upon the filets presented. The ueterminatilln of1h" Cit\' Council as to the afmhcabilit\' of a plOvisiolJ of this cod" to a pm11eular situation shall be final. I. Page 3 of 4 (- .~_._----._-~ LDeleted~. :mpl~~_ee ( : Deleted: a [ Deleted: a12 ency i - . l Deleted: employee , l Deleted: employee 1 Deleted: employee r---------~ --- : Deleted: n ( Deleted: employee ,-- i Deleted: employee Deleted: employee Deleted: Deleted: 0 FILENAME Ip G-\legal\M I ke\Ordinances\E lhles Amendments Ord - 2_docG \Iegal\Mlke\Ordlnances\Elhlcs Amendments dac[' Ir I L DelinitlOns: --~ EmplO\!;c lor the rurrOSl'S of this section. the tt?T111.smril~ ,hallmcan one who IS hued and raid a waee or saJ.ar'J<l~Q[hJi;)j:Jhc:. ell\' other than electt'll or aPJ20IJlLt;d ofTis:ials 2) Appointed OffiCial - for thej2llrposes of this section. the lerm "appointed official" shall mean .a Nson who IS apPoJl1!eJ to senT on onc of the (II'-"S hoards 01 commissions and shall also mcan thc City Administrator and ell\' Anorne,. __2LE:leete<lJ)ffig~IQr.Lbt:..pur~~_ll.L this s~l!Q1h. eks.~<i.()D1C8L~ha] Lm.ean..Qlle who I ~~kc.Led 11\- the re!!istered voters of the Ci1\ of Ashland to serv, the eit, and shall inl"illde: the Ma\or.JJ2t:...cit\ counCIlor" the city rl'corder. the muniCipal iud}!e and the parks commissioners. Il Sanctions. y Violatlon(lL!J:I~J2!.\!.\I"j()n ofthl' sel.tionc.dete[ll!.ine~1 after notice ,md an (1!'portuni.ll..L0 bc heard, shall constitute cause for disciplinary action. The foregOing ordinance was first read by title only in accordance With Article X, Section 2(C) of the City Charter on the _ day of ,2006, and duly PASSED and ADOPTED this _ day of ,2006 Barbara Chnstensen, City Recorder SIGNED and APPROVED this __ day of ,2006. John W. Morrison, Mayor ReViewed as to form Michael W Franell, City Attorney I. Page4of4 Deleted: H \ ~ ~ : Deleted: VIolaTion of an)' prO\llSlons of ( rhls code should 131se conSCIenTIOus ! quesllOns for the employee concerned as : to whelher volunlar\' H'slgnallon or other j aCflon IS Indlcaled 10 plomolr the beST ~lntereSf O~Clry __ __------i Deleted: [: FILENAME Ip G \Jegal\Mlke\Ordmances\Ethlcs Amendments Ord - ; 2 docG-\legal\Mlke\Ordlnances\ElhlCS : Amendments dac[' CITY OF ASHLAND Council Communication AN ORDINANCE AMENDING SECTIONS 10.30.005, 10.30.020 A. AND 10.30.030 A. OF THE ASHLAND MUNICIPAL CODE ADDRESSING OUTDOOR BURNING AND REQUIRE. MENTS FOR PERMITTED FIRES - SECOND READING Meeting Date: Department: Contributin Approva March 20, 2007 Fire partments: Primary Staff Contact: Margueritte Hickman E-mail: hickmanm@ashland.or.us Secondary Staff Contact: Keith Woodley E-mail: woodleyk@ashland.or.us Estimated Time: 10 minutes Statement: During the September 19,2006, City Council meeting, the Department of Environmental Quality made a presentation regarding the concern for the levels of particulate matter throughout the County and requested that the City of Ashland consider a ban on open burning. At this time, City Council requested staff to return with an ordinance which would ban open burning. On March 6, 2007, staff returned with proposed amendments to the Ashland Municipal Code to modify the burning ordinance. The City Council approved option number one which would allow open burning for the prevention of wildfire hazard and noxious weed abatement activities, and prohibits all other open burning. Background: Ashland Municipal Code 10.30 establishes Controls on Open Burning, which are enforced by the City's Fire Marshal. The current ordinance allows open burning from March 1 until the beginning of fire season and in the fall from the end of fire season for two weeks. Fire Season typically begins between May 15 and June 1 and ends about mid-October. The burning of dry, woody debris is permitted in a person's backyard and for the purposes of forest fire fuel reduction. Products allowed to be burned under the open burning ordinance are limited to dry, woody debris and prohibits stumps, leaves and grass. Burning of products that are the result of land clearing for development is not permitted. A permit from Ashland Fire & Rescue is required for any open burning, pile size is limited and specific fire safety measures are required to be implemented. Burning is only allowed to occur on a day when the Jackson County Ventilation Index is greater than 400. The ordinance approved at first reading, would allow open burning for the prevention of wildfire hazard and noxious weed abatement activities, but prohibits all other open burning. If the second reading is approved, it will go into effect in the middle of April which is in the middle of the spring burning season for which permits have already been issued. Unless the City Council opts to postpone the effective date of the ordinance, issued permits will be rescinded prior to their expiration date. The end of the spring bum period is the beginning of Fire Season which usually occurs sometime between mid-May and mid-June. Ashland Fire & Rescue currently issues permits for any activity which requires the use of an open flame with the exception of free-standing barbecues, designated campfire rings in Lithia Park, and r~' outdoor fireplaces meeting the specifications of Ashland Fire & Rescue. Examples of permits issued include fire dancing, North Mountain Park Salmon Bake, sweat lodges, candlelight vigils, campfires for public events, and religious or ceremonial events. The proposed ordinance included with this council communications does not include changes in these activities. Related City Policies: AMC 10.30 - Controls on Open Burning Oregon Fire Code adopted by AMC 15.28 Council Options: Approve second reading of AN ORDINANCE AMENDING SECTIONS 10.30.005, 10.30.020 A. AND 10.30.030 A. OF THE ASHLAND MUNICIPAL CODE ADDRESSING OUTDOOR BURNING AND REQUIREMENTS FOR PERMITTED FIRES. Staff Recommendation: Staff recommends approval of the second reading of this ordinance. Potential Motions: Motion to approve the second of An Ordinance Amending SECTIONS 10.30.005, 10.30.020 A. AND 10.30.030 A. OF THE ASHLAND MUNICIPAL CODE ADDRESSING OUTDOOR BURNING AND REQUIREMENTS FOR PERMITTED FIRES Attachments: AN ORDINANCE AMENDING SECTIONS 10.30.005, 10.30.020 A. AND 10.30.030 A. OF THE ASHLAND MUNICIPAL CODE ADDRESSING OUTDOOR BURNING AND REQUIREMENTS FOR PERMITTED FIRES ~A' ORDINANCE NO. AN ORDINANCE AMENDING SECTIONS 10.30.005, 10.30.020 A. AND 10.30.030 A. OF THE ASHLAND MUNICIPAL CODE ADDRESSING OUTDOOR BURNING AND REQUIREMENTS FOR PERMITTED FIRES. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: Annotated to show deletions and additions to the code sections being modified. Deletions are lined through and additions are underlined. SECTION 1. Section 10.30.005, of the Ashland Municipal Code is amended to read as follows: 10.30.005 Definitions. The following words and phrases whenever used in this chapter shall be construed as defined in this section unless from the context a different meaning is intended. A. "Fire Chief' means the City of Ashland Fire Chief or the Chiefs representative. B. "Campfire" means any fire for cooking located outside of a building or recreational vehicle. C. "Outdoor fire" includes any fire except a fire for cooking. D. "Person in charge" means a person or a representative or an employee of a person who has lawful control of the site of the fire by ownership, tenancy, official position or other legal relationship. E. "Ventilation index" means the National Weather Service's indicator of the relative degree of air circulation in the Rogue Valley. F. "Noxious Weed" means any plant classified by the Oreqon State Weed Board that is injurious to public health. aqriculture. recreation. wildlife. or any public or private property. SECTION 2. Section 10.30.020 A. of the Ashland Municipal Code is amended to read: SECTION 10.30.020. Period When Outdoor Burning is Authorized. A. After a permit is obtained from the Fire Chief, outdoor fires are authorized from March 1 until fire season is declared, and for a period of two weeks immediately following the termination of fire season, when the ventilation index is over 400 and fire fuel conditions are conducive to safely burning. Permits shall only be issued for the purpose of forest fire fuel reduction or noxious weed manaqement. PAGE 1 - OUTDOOR BURNING ORDINANCE C:\DOCUME-1\shipletd\LOCALS-1\Temp\Outdoor Burning Ord_1 - revised for second reading.docOrd. SECTION 3. Section 10.30.030 A. of the Ashland Municipal Code is amended to read as follows: SECTION 10.30.030. Requirements for Permitted Fires. All outdoor fires permitted under this chapter shall comply with the following requirements: A. All fires shall conform with Article 11 of the Uniform Fire Code Section 307 of the Oreqon Fire Code. SECTION 4. Severability. If any section, provision, clause, sentence, or paragraph of this Ordinance or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other sections, provisions, clauses or paragraphs of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. SECTION 5. Codification. Provisions of this Ordinance shall be incorporated in the Ashland Municipal Code and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered, or re-Iettered, provided however that Sections 4 thru 5, unincorporated Whereas clauses and boilerplate provisions need not be codified. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of , 2007. and duly PASSED and ADOPTED this day of .2007. Barbara Christensen, City Recorder SIGNED and APPROVED this day of ,2007. John W. Morrison, Mayor Reviewed as to form: Michael W. Franell, City Attorney PAGE 2 - OUTDOOR BURNING ORDINANCE C:IDOCUME-1IshipletdILOCALS-1ITempIOutdoor Burning Ord_1 - revised for second reading.doc Council Communication Meeting Date: Department: Contributing Depart. Approval: W oodstove Change out Ordinance Primary Staff Contact: Dick wande"Che~ 552-2061 wandersd@ashland.or.us ~,~ Secondary Staff Contact: Robbin Pearce, 552-2062 pearcerrmasbland.or.us Estimated Time: 20 minutes Statement: The State Department of Environmental Quality(DEQ) has requested that Jackson County and all municipalities in Jackson County, Air Quality Maintenance Area(AQMA) adopt local ordinances that require non-certified wood stoves be removed upon change of ownership of the residence. The Council adopted first reading of this ordinance on March 6, 2007. Background: The Jackson County AQMA has had non compliance issues with State and Federal air quality standard for a number of years. There have been many actions that local and state governments have implemented which have made significant progress on cleaning up the air. These include inspection and maintenance for vehicles, open burning restrictions, wood stove curtailment ordinances, air quality advisories and air quality controls on industry. These programs have allowed the AQMA to meet PM 10 standards for the last few years. However, the EP A in December adopted new PM 2.5 standards, which are more stringent and could cause the AQMA to again violate Federal standards. In September, the Oregon DEQ staff attended the Ashland City Council meeting and requested that the City adopt a ban on open burning and also an ordinance that would require that non-certified woodstoves be removed from a home when the home changes ownership. The subject of this communication is the woodstove ordinance. The cities of Medford, Talent, Jacksonville and Jackson County have already adopted this woodstove change out ordinance and according to local DEQ officials Eagle Point and Central Point are also working on passing local change out ordinances. Senate Bill 338 has been introduced into the 2007 legislative that would, among other things, require removal of non-certified stoves upon the sale of a home in all parts of the state. This bill while supported by DEQ, is not actually being sponsored by them. At the Council meeting in September 2006, staff was directed by Council to develop a local change out ordinance and bring it back to the Council for consideration. . Related City Policies: The conservation element ofthe City's Comprehensive Plan and the Valdez Principles both support city initiatives that improve air quality. Council Options: Approve second reading of the attached ordinance. Staff Recommendation: Staff recommends that the Council approve second reading of the attached ordinance. 1 Potential Motions: Move to adopt the second reading of the attached ordinance which requires removal of non- certified woodstove upon change of ownership. Attachments: W oodstove Removal Ordinance, Disclosure Certificate, Removal Certificate 2 ORDINANCE NO. AN ORDINANCE AMENDING ASHLAND MUNICIPAL CODE CHAPTER 9.24 TO REQUIRE REMOVAL AND DISPOSAL OF NON-CERTIFIED WOODSTOVES AND FIREPLACE INSERTS UPON CONVEYANCE OF REAL PROPERTY, REQUIRING DISCLOSURE AND REMOVAL CERTIFICATION Annotated to show deletions and additions to the code sections being modified. Deletions are lined through and additions are underlined. THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. Section 9.24.010 of the Ashland Municipal Code is amended to add the following two new definitions lettered "N and "C" and to re-Ietter the remaining definitions as follows: 9.24.010 Definitions For the purposes of this Chapter, the following definitions apply: A. "Conveyance of Real Property" means the transfer of title to real property from one person or entity to another by any transfer means whatsoever, includinq but not limited to a transfer by deed, land sale contract, foreclosure, inheritance, bankruptcy or other action at law. For purposes of this ordinance a lonq term lease of ten years or more, with or without an option to purchase, shall be considered a conveyance of real property under this ordinance. A revocable inter vivos (Iivinq) trust shall not be deemed a conveyance. ~. A "High pollution period" means a period of time commencing three hours after initial designation as a red or yellow day by the Oregon Department of Environmental Quality (further referred to in this chapter as DEQ) or the Jackson County Department of Health and Human Services. In the event more than one consecutive days are designated as red or yellow, they shall all be considered a part of the same period. C. "Non-Certified Woodstove" or "Fireplace Insert" also referred to as "non-certified device s" means a residential s ace heatin device that has not been certified b either the Oreqon Department of Environmental Quality. mEQ) or the U.S. Environmental Protection Aqency (EPA) as complyinq with smoke emission standards, such as those referenced in the definition of Oreqon Certified Stove below. For purposes of the re uirements of Section 9.24.055 below "Non-Certified Woodstove" or "Fire lace Insert" does not include: 1. Exempt Devices, meaninq heatinq devices exempt from certification requirements under the applicable Oreqon or federal rules, includinq but not limited to pellet stoves. 2. Cook Stoves, meaninq indoor wood burninq appliances the primary purpose and desiqn of which is to cook food. Non-Certified Woodstove Fireplace Insert Removal Page 1 of 3 3. Antique wood stoves, meaninq a wood stove manufactured before 1940 with ornate construction and a current market value substantially hiqher than a common wood stove manufactured in the same time period. 4. Fireplaces not used for heatinq purposes. SECTION 2. A new Section 9.24.055 is hereby added to the Ashland Municipal Code and shall read as follows: 9.24.055 Removal and Disposal of Non-Certified Woodstoves and Fireplace Inserts. A. PROHIBITION. It shall be unlawful and a violation of the Ashland Municipal Code, for the Conveyance of Real Property to occur for any real property located within the City of Ashland in violation of the requirements of this Section, includinq specifically documented compliance with the Disclosure, Removal/Disposal and Certification requirements set forth herein. Notwithstandinq the fine limitations of AMC Section 1.08.020, the fine for violation of any provision of this Section shall be a minimum of $250.00 and a maximum of $1000.00, excludinq any required state and local assessments. DISCLOSURE. The Seller of any real property located within the City of Ashland shall disclose to potential buyers as part of the seller's written property disclosure for the Conveyance of Real Property, the existence of any and all certified or non-certified wood stoves, fireplaces and fireplace inserts. The disclosure to the buyer shall be evidenced by a Disclosure Certificate executed by the seller with receipt acknowledqed by the buyer, with seller certifyinq under penalty of perjury and false swearinq, whether any of the wood stoves or fireplace inserts present on the real property are non-certified or otherwise nonconforminq as to use or applicable emission standards. The Disclosure Certificate shall be executed prior to, or concurrent with closinq, reqardless of the manner of c10sinq of any real estate transaction, and prior to any transfer of title involvinq real property located within the City of Ashland. Seller and Buyer shall use the standard Disclosure Certificate form adopted by Resolution of the City Council, as such certificate may be amended from time to time. B. REMOVAL AND DISPOSAL. Except as otherwise provided for herein, all non-certified wood stoves and fireplace inserts shall be permanently removed from buildinqs or structures located on real property within the City of Ashland on or before the Conveyance of Real Property containinq such non-certified devices. If the seller has assumed responsibility for removal, then such removal shall be completed on or before the c10sinq date or title transfer date of the real property, whichever occurs first. If the Buyer has assumed responsibility for removal, or should the seller fail to remove the non-certified device(s), for any reason whatsoever, then buyer shall complete the removal within thirty (30) calendar days after closinq or title transfer date, whichever is earlier. Proper disposal of the non-certified device(s) shall be evidenced by a receipt from a DEQ requlated landfill or a business licensed to recycle scrap metal. The removal of the non-certified device(s) shall be evidenced by a Removal Certificate executed by the buyer, with buyer certifyinq, under penalty of periury and false swearinq, that all non-certified devices referenced on the Disclosure Certificate have been removed and properly disposed of as required in this Section. The Removal Certificate shall be executed by buyer as early as possible after removal and disposal but in no case more than thirty (30) days after c10sinq or transfer of title. Within thirty (30) days of the closinq or transfer of title date, the buyer or buyer's Non-Certified Wood stove Fireplace Insert Removal Page 2 of 3 desiqnee, shall submit a true copy of the executed and acknowledqed Disclosure Certificate and Removal Certificate and receipt for disposal to: City of Ashland Conservation Division Community Development Center 51 Winburn Way Ashland, Oreqon 97520 Buyer shall use the standard Removal Certificate form adopted by Resolution of the City Council, as such certificate may be amended from time to time. SECTION 3. Severability. If any section, provision, clause, sentence, or paragraph of this Ordinance or the application thereof to any person or circumstances shall be held invalid, such invalidity shall not affect the other sections, provisions, clauses or paragraphs of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are declared to be severable. SECTION 4. Codification. Provisions of this Ordinance shall be incorporated in the Ashland Municipal Code and the word "ordinance" may be changed to "code", "article", "section", or another word, and the sections of this Ordinance may be renumbered, or re-Iettered, provided however that Sections 3 thru 4, unincorporated "Whereas clauses" and boilerplate provisions need not be codified. The foregoing ordinance was first read by title only in accordance with Article X, Section 2(C) of the City Charter on the day of , 2007, and duly PASSED and ADOPTED this day of ,2007. Barbara Christensen, City Recorder SIGNED and APPROVED this day of ,2007. John W. Morrison, Mayor Reviewed as to form: , Michael W. Frane". City Attorney Non-Certified Wood stove Fireplace Insert Removal Page 3 of 3 DISCLOSURE CERTIFICATE NON-CERTIFIED WOOD STOVE IFIREPLACE INSERT Real Property Address: The undersigned Seller hereby discloses to the undersigned Buyer the presence of a wood stove(s) or fIreplace insert(s) located on the above-described real property. TIle wood stove(s) or fIreplace insert(s) is generally described as (make, model #): The wood stove(s) or fIreplace insert(s) is: 0 Certified; or 0 Non-certified Seller and the Buyer understand that the City of Ashland's Municipal Code Section 9.24.055 reguires non-certified wood stoves or fireplace inserts be removed from buildings or Structures located on the above-described real property upon Conveyance of Real Property, as defIned by local ordinance; While generally in a real estate contract, the Seller will have responsibility for the removal of the non-certified wood stoves or fu-eplace inserts, the Seller and Buyer may agree in writing that the Buyer will assume responsibility for removal and proper disposal of the non-certified devices pursuant to local ordinance. Notwithstanding any contractual allocation of responsibility, in the event a Seller fails to remove such non-certlfied devices for any reason whatsoever, the undersigned Buyer shall have the ultimate responsibility to remove the non-certified devices within the time limits specified by local ordinance: The responsibility for removing any non-certified wood stoves or fu-eplace inserts shall be: 0 Responsibility of the Seller 0 Responsibility of the Buyer The Seller and the Buyer also understand that this Disclosure Certificate must be executed by the Seller and acknowledged by the Buyer prior to closing or transfer and delivered to the City of Ashland with the executed Removal Certificate and receipt evidencing proper disposal. Failure to comply with the Disclosure, Removal, Disposal and Certificate reguirements of AMC 9.24.055 is punishable by a fIne of not less than $250.00 and not more than $1000 as well as Court or Administrative proceedings to enforce the removal reguirement. Under penalty of Perjury and False Swearing, the undersigned Seller represents that hel she has read the forgoing document and that the statements and certifications hereon are true and correct. Seller Dated STATE OF OREGON ) )ss. County of Jackson ) The forgoing instrument was acknowledged before me on , by , who represents that he or she is the owner of the above referenced property, or if the property is owned by an entity, represents that he or she is duly authorized by the entity to represent the entity is the owner of the property. Notary Public for My Commission Expires: The undersigned Buyer acknowledges receipt of the Disclosure Certificate and acknowledges Buyer's ultimate responsibilities for removal of non-certified devices under AMC 9.24.055. Buyer Dated G:\legal\Richard\PubWrks\Wood Stove Ordinance APPENDIX A-.doc REMOVAL CERTIFICATE NON-CERTIFIED WOOD STOVE/FIREPLACE INSERT Real Property Address: The undersigned Owner of the above-referenced real property hereby certifies and declares that all non-certified wood stoves and fireplace inserts, including those specifically Jdentified on the attached Disclosure Certificate, have been permanently removed from the buildings and structures on the above-referenced real property, said devices have been properly disposed of, as evidenced by the attached disposal receipt, and such devices shall not be replaced except with Oregon certified devices. I, the undersigned Owner, hereby declare under penalty of perjury and false swearing that I have read the foregoing document and that the statements hereon are true and correct. Dated Owner STATE OF OREGON ) )ss. County of Jackson ) The forgoing instrument was acknowledged before me on , by , who represents that he or she is the owner of the above referenced property, or if the propertY is owned by an entity, represents that he or she is duly authorized by the entity to represent the entity is the owner of the property. Notary Public for My Commission Expires: G:\legal\Richard\PubWrks\Wood Stove Ordinance APPENDIX B-.doc Tripartite Housing Committee Report March 20,2007 The joint committee of Council, Parks, and Schools (dubbed the Tripartite) has met intermittently over the past several months. Attached is a refined list of the goals and priorities that resulted from one of their earlier meetings. Issues are ranked according to the number of votes received. Goal number two, in the category of "Housing" is to find solutions to the declining enrollment in schools and to provide more affordable housing. Number four in the category of "Planning" is to look at land holdings and review affordable housing options. At the Oct. 5,2006 joint meeting I volunteered to call together a meeting of the Housing Committee. Since then the committee has met three times. The membership has consisted of: Schools: Alice Hardesty Eric Navickas Heidi Parker-Shames Ruth Alexander Jim Lewis Bill Street Melissa Mitchell-Hooge Brandon Goldman Council: Parks: Housing Commission: Citizen: Staff Liaison: The meetings are informal, and interested members of the public have attended at times. Representation is somewhat variable depending on individual members' workloads. The committee has identified three major goals: 1. Bring 200 new students to Ashland through the creation of workforce/affordable housing with the goal of opening (or reopening) an elementary school. 2. Bring additional families to Ashland to maintain the viability of our community hospital. 3. Inventory all public lands to identify potential sites for workforce/affordable housing. The committee has also identified two sub-goals or specific outcomes: 1. Facilitate housing for 20 households with members employed by the Ashland School District. 2. Facilitate housing for 20 households with members employed by the City of Ashland and Parks Department. To work toward accomplishing these goals the committee is asking each parent organization to identify a piece of property that would be suitable for siting workforce/affordable housing. The City conducted an inventory of possible surplus properties in 2002, and the present seems to be a good time to revisit this inventory. In addition to the above goals, the committee has embarked on two other projects in conjunction with the Housing Commission: 1. An awareness campaign, the first step of which has been the development of a brochure intended for employees of the City, Schools, and Parks to aid them in identifying financing and other information on affordable housing. 2. The development of a notebook, both paper and on-line, highlighting workforce housing success stories from other municipalities and school systems. Respectfully submitted, Alice Hardesty, Councilor Member, Tripartite Housing Committee Refined List of Goals and Priorities Ashland City Council, Ashland School District, Ashland Parks and Recreation Categories Issues for Consideration (ranked by number of votes) Schools Continue use of Lincoln and Briscoe Schools as neighborhood parks to support goal of a neighborhood park within lII-mile of every Ashland resident. Housing Find solutions to declining enrollment in schools / provide more affordable housing Transportation Make it easy and affordable to use public transportation around town; partner with City to advertise "green fuel" school and regular buses; promote them to the general public and families. Planning Look at land holdings and review affordable housing options. Planning Consider economic development targets (impacts). Budget Funding Fund the Open Space Plan that was adopted by the Parks Commission and City Council. Budget Funding Assess what basic services are needed and articulate the potential taxation impacts on citizens of decisions made as elected officials. Budget Funding Work on alleviating or controlling the costs ofPERS and employee health care. Budget Funding Assess long-term options for the Youth Activities Levy. Marketing and Promote strong individual to community-wide communication; Education check attitudes toward what we think we need: are those things "best" for the community as whole? Miscellaneous, Promote greater coordination between other large Community employers/governing bodies in the area, including SOU, Jackson Visioning, Other County Commissioners, etc. Make more effort to lobby regionally. Miscellaneous, Work on coordination of consumption and conservation of energy Community between agencies. Visioning, Other Miscellaneous, Meet on an agreed-upon basis (monthly/quarterly) with three Community elected groups; work on making progress with goals. Visioning, Other fr" I DOCUMENTS SUBMITTED AT THE MARCH 23, 2007 CONTINUED COUNCIL MEETING Nevada Street LID-- March 20, 2007 art bullock By scheduling this hearing, Council is doing what you asked Mt Ashland Association to NOT do-- take final action while a court case is in appeal. Nevada Street LID is in Oregon Court of Appeals, appealed on several solid grounds that may overturn the entire LID and make a waste of what you're trying to schedule. You need to let the appeals process finish before activating liens on people's homes. let's remember: 1. The majority of property owners on Nevada Street voted by signed documents AGAINST this LID. 2. Billings Ranch Golf Group LLC made improvements on Public Works Director Paula Brown's property, built her a big wooden fence, in direct alleged violation of state ethics law against receiving financial benefits. 3. City of Ashland admitted to Jackson County Circuit Court that all city councilors and mayor, plus city recorder Barbara Christensen, city administrator, and city attorney Mike Franell knew of 8-not 1, 8--conflicts of interest for Paula Brown. 4. Paula Brown at last check has still not submitted ANY disclosures of her conflicts of interest, yet you folks proceed as if everything is hunky-dory. 5. I took Jim Olson's deposition for the court case. In that deposition, he admitted that Paula Brown gave him improper percentages, that he knew at the time they were in violation of Resolution 1999-09, and that he withheld this information from you. 6. City of Ashland admitted to Circuit Court that percentages you used saved Billings subdivision thousands of dollars. This after the subdivision improved Paula Brown's property. You then compounded it by a blow-the-budget monopoly bid from L TM that added more LID costs and more subdivision subsidy. By my calculations, Ashland taxpayers have now subsidized Billings Ranch by more than $35,000. Yet you do nothing. 7. Here you have a clear case of staff acting improperly and deliberately misinforming you about proper procedures, and yet you protect staff instead of taxpayers. Have you folks no ethics at all? Every taxpayer seeing this can see clearly what's going on, and it is NOT ethical. You need to do 4 things: 1. You need to not schedule Nevada LID hearing until appeals are finished. The courts can still declare Nevada LID to be null and void. 2. You need to not activate liens on Nevada St properties, until you're certain the Court doesn't make you go back and undo the damage, just as you asked Mt Ashland. 3. You need to require Paula Brown to disclose her 8 conflicts of interests in writing in the public record, as required by ORS 244.120. 4. You need to fix the LID policy so neighborhoods determine for themselves how their streets and sidewalks are improved. Staff has their own agenda, and it's NOT the public interests. CITY OF ~SH[AND Memo DATE: March 23, 2007 TO: City Council FROM: Michael W. Franell, City Attorney RE: Consideration of the call up of the Glenn Street proposal. Section 18.108.110 sets forth the appeal process to city council. 18.108.l10(B)(3) allows the city council, by majority vote, to appeal a Planning Commission decision. As the legal department has previously advised, there are many provisions within our land use ordinance that compete with other provisions of the ordinance. The purpose of having a multi-member commission is to be able to have full discussion of the competing provisions, providing appropriate weight to the most important considerations in each case. The ability of the City Council to appeal a decision of the planning commission is a power that should be used sparingly and only when significant policy issues are at stake and the Council determines that it is important to weigh in and provide the Planning Commission with additional policy guidance. The issue at hand required the Planning Commission to balance between two interests that in this particular matter were competing: the challenge of making sure a proposed development is consistent with the character of an existing nationally registered historic district and the policy of the City to require larger setbacks along arterial streets to facilitate potential future widening. The weighing of the competing values was not an easy matter. The Planning Commission considered this matter during two public hearings, finally making a decision at a third meeting when they had the option of reconsidering their decision, but instead voted to adopt the findings and conclusions, thus creating a final order of the Planning Commission. This decision was backed by recommendations for approval from both staff and the city's Historic Commission. The Planning Commission decision was a difficult decision, which resulted in a 5-4 vote approving the variance request. The Council should only appeal this issue if it believes that significant policies are being implicated and that the Council feels compelled to take a more detailed look at the consideration and weight given to the competing values between the arterial setbacks as applied in historic districts. LEGAL DEPARTMENT 20 East Main Street Ashland, OR 97520 www.ashland.or.us Tel: (541) 488-5350 Fax: (541) 552-2092 TTY: 800-735-2900 Michael W. Franell, City Attorney Richard Appicello, Assistant City Attorney Sue Colton, Paralegal Nancy Snow, Legal Secretary JA1