HomeMy WebLinkAbout2007-11 Emergency Shelter - Repealed by 2013-04
RESOLUTION NO. 2007- \ \
A RESOLUTION SETTING FORTH POLICIES AND
CONDITIONS UNDER WHICH ASHLAND WILL PROVIDE
EXTREME WEATHER RELATED EMERGENCY SHELTER
HOUSING
Recitals:
A. Ashland is located in an area that has four distinct seasons and the winter
season can have weather extremes that can be hazardous to persons without adequate
shelter.
B. The City of Ashland desires to set forth the conditions under which it will provide
emergency shelter housing and the policies related to those staffing or utilizing such
emergency shelter.
THE CITY OF ASHLAND RESOLVES AS FOllOWS:
SECTION 1. Provision of EmerQencv Shelter.
Ashland will provide emergency shelter under. the terms and conditions set forth herein
during times of extreme weather conditions. For purposes herein, weather conditions
shall be considered extreme when outside temperatures are 200 F. or below or a
combination of weather conditions, in the discretion of the city administrator, make
conditions hazardous to human life without adequate shelter.
SECTION 2. Terms and Conditions.
1) In the event of the need for an emergency shelter during extreme weather, the use
of Pioneer Hall or other available city-owned building may be used. Previously booked
groups in those locations may be subject to cancellation.
2) The shelter will be staffed by volunteers from nonprofit organizations or other
organizations in the business of providing for the needs of persons. The city's
insurance company requires organizations providing volunteers to provide a letter to the
City of Ashland stating that all shelter volunteers have received appropriate training to
staff a shelter and have passed criminal background checks.
3) Shelter(s) will open at 8:00 p.m. Doors will be locked at 9:00 p.m. Guests may
leave the shelter but not re-enter after 9:00 p.m. Guests arriving at the shelter after
9:00 p.m. will not be admitted unless brought to the shelter by a police officer. All
guests must vacate the shelter no later than 8:00 a.m. the following morning.
4) Insurance requires that separate sleeping space be designated for single men,
single women and families. Appropriate signage must be displayed that warns against
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children being left alone. Buildings must have separate restrooms for men and women.
5) The shelter will contain an emergency box containing a first aid kit. Pioneer Hall
does not have a telephone and shelter volunteers should bring their own cell phone in
case of an emergency.
SECTION 3. Emeroencv Shelter Activation.
Provisions for emergency shelter will be activated as follows:
1) City Administrator or designee determines that weather conditions constitute
"extreme" and when he/she makes such determination they will contact the City's CERT
Coordinator.
2) The CERT Coordinator will contact the Parks and Recreation to determine which
facility or facilities will be used as emergency shelter.
3) The CERT Coordinator will contacts designated representatives from volunteer
organizations to arrange for staff volunteers at the shelter.
4) Volunteers and guests are responsible for following the same cleaning requirements
as other groups.
SECTION 4. Emeroencv Shelter Policies.
Operation of the emergency shelters shall, to the greatest extent feasible, comply with
the following policy guidelines:
1) Shelter services must be provided with dignity, care, and concern for the individuals
involved.
2) The buildings used as a shelter will comply with City, County and State Building, Fire
and Health Codes, unless exemptions have been obtained from the appropriate
agencies, and must be maintained in a safe and sanitary condition at all times,
3) In all Shelters, there should be adequate separation of families and singles, and
adequate separation of single women.
4) No drugs, alcohol, or weapons will be allowed in shelter property at any time.
5) No disorderly conduct will be tolerated.
6) No threatening nor abusive language will be tolerated.
7) No excessive noise will be tolerated, e.g. loud radios etc.
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8) Smoking will be restricted to the outdoors in designated areas.
9) All guests should maintain their own area in an orderly condition and may be
assigned other responsibilities or tasks at the shelter.
10)There should be definitive arrival, check-in/check-out times, and restrictions on
staying in the area of the Shelter.
11)There should be at least two shelter volunteers on-site at all times when guests are
there.
SECTION 5. This resolution takes effect upon signing by the Mayor.
This resol 'on was read by title only in accordance with AS~iciPal Code
92.04.0 duly PASSED nd ADOPTED this.3 day of ,2007.
Barbara Christensen, City Reco"
SIGNED and APPROVED this _ day of
,2007.
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