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Home My WebLink About2007-0604 Study Session Packet CITY OF ASHLAND CITY COUNCIL STUDY SESSION AGENDA Monday, June 4, 2007 at 5:15 p.m. Council Chambers, 1175 East Main Street 1. Look Ahead Review 2. Discussion of Long Range Planning 3. Discussion of RVTD Funding and priorities 3. Review of regular meeting agenda for June 5, 2007 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). r~' ~ III CIl Cl) ::) o CD " S iii' iii' III t) ~ "r1 .... III ::) Q, CIl r::: ~ Cl)' (') - 8' (') :::r III ::) CQ !D :r: !II -co ~~ 8~ c z'" Ow ~S 88 'S" :r", Il: 6 c. '" X ." in:;: I\:) I\:) I\:) I\.) 01 .j>. 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N X " ;;;:;: * * * * * ;t! &10. ~~ :b..!a. :I> ~~ ~a :b..n ~~ ~ s- ~~ ql ~g ~:; :b":i" ~~ ~ '* '* '* '* Council Communication CITY OF ASHLAND Discussion of RVTD Funding and Priorities Meeting Date: June 5, 2007 Department: Public Works / Engineering Contributing Departments: Administration & Finance Approval: Martha Bennett Primary Staff Contact: Paula Brown 552-2410 E-mail: brownp@ashland.or.us Secondary Staff Contact: Ann Seltzer 552-2106 E-mail: seltzera@ashland.or.us Estimated Time: 35 minutes Statement: This item is being brought to Council to provide a recommendation and receive direction for FY08 RVTD funding, and to continue to raise awareness and concerns regarding both local and regional transit needs. Staff Recommendation: It is recommended that Council give staff guidance to move forward in support of Council's previous direction and goals for transit use. Staff analyzed several options for continuing to subsidize Route 10 at current fare box rates (individuals paying $0.50 and the City picking up $1.50 per rider to make up the difference in full fare of $2.00) or at reduced levels similar to the information proposed in June 2006. Staff also looked at a variety of options to purchase tokens or monthly bus passes and leaving the fare at the standard RVTD fare rate of $2.00. RVTD remains in a state of flux with transitions in General Managers, potential changes with the Board and with insufficient funding, and therefore little has been done to satisfy Ashland's desires for a more permanent redesign of transit service both within Ashland and within the region. RVTD staff has exhausted known options to increase revenues to secure long term funding. They are looking for regional, community and State support. Staff understands that RVTD will likely attempt a payroll tax in the next election. Until the long-range funding issues are resolved, staff does not expect to see an increase in the frequency, amount or geographic coverage of fixed-route service. Staff is reluctant to recommend yet again another change in the RVTD Ashland fare system. Although converting our subsidy to providing vouchers and monthly passes for residents who either desire or need to ride transit might increase ridership, it means another change to the current system and different fares, which can be confusing to riders and difficult for the City to administer. As RVTD remains in flux and there will be more changes in the future, staff is recommending that we remain with the current subsidy in both fare box and Valley Lift, encourage stronger controls on the Valley Lift program and place a cap on the contract amount with RVTD of $210,000. Staff also recommends that the City hire a stand alone transit planning consultant to help identify Ashland's needs and how that fits into the regional system. Lastly, staff recommends that we continue to work with RVTD at all levels to ensure a viable, long- term approach to regional transit services. With Council approval, staff will pursue a formal contract with RVTD and bring that back to Council for adoption at a future meeting. Background: Ashland's Transportation Element "ensures we will have the opportunity to conveniently and safely use the transportation mode of our choice, and allow us to move towards a less auto-dependent community." Ashland continues to focus on alternative means of transportation including transit. G:\recorder\City Council Packets\Packet Files\2006-2007\2007-0605\DONE\CC - RVTD Funding and Priorities.doc Page I of6 r~' The Rogue Valley Transportation District (RVTD) has been the regional provider since being established by the Jackson County Board of Commissioners in May 1975. Ashland has been committed to supporting and supplementing bus fare services in Ashland since 1994. The bus fare subsidy program started in 1994 at a cost of $20,000. This amount quickly increased to $100,000 in FY97. By 2002, the program subsidy more than doubled to a rate of $225,000 to include "Enhanced Services" for Ashland which consisted of the addition of Route 5 services and raised the frequency to 15 minutes within the SOU to Downtown core. In FY04, costs increased to $240,000 to cover the SOU budget and program shortfalls; to $260,000 in FY05, and most recently costs increased to $290,000 (FY06). The benefit to Ashland over the years has been increased frequency and service with the addition of either free or reduced bus fares and the Route 5 addition. Bus Fare Subsidy Over Time $300,000 $250,000 $200,000 $150,000 .11.111: ~ $0 $100,000 $50,000 ~#l$~$$~~~$~$~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ However, with increased costs, uncertain funding revenue for RVTD, and Ashland's inability to pick up the entire cost of the extended services, Route 5 was cancelled. Ashland currently receives 30-minute service on Route 10 (attached), At the June 28, 2006 meeting, Council approved the FY07 budget authorizing the subsequent contract with RVTD for $290,000 allowing the City to buy down the cost of actual rides on fixed Route 10. The City pays $1.50 of the standard $2.00 fare (riders pay $0.50), and $3.00 of the standard $4.00 fee for Valley Lift para-transit services (the rider pays $1.00). The contract also stipulates that the City will pay net operating cost of the Valley Lift services for ridership that is above 9,800 rides. The contract with RVTD (attached as approved at the September 9, 2006 Council meeting) will expire on June 30, 2007. The FY07 contract was based on expectations that RVTD ridership in Ashland would drop by 30%. To date, ridership has dropped by nearly 50% in just use of Route 10 alone within the Ashland area and ridership is anticipated to be under 93,000 trips for the year. Valley Lift riders have averaged approximately 920 trips per month costing the City roughly $2,760 monthly over the first three quarters of the year. Assuming the ridership numbers continue at this average, total Valley Lift para-transit riders will be over the established cap, so Ashland will pay an additional $15.54 per rider in excess of the 9,800. It is estimated that we could see 1300 to 1500 riders over the cap, costing the City as much as an additional $24,000. As a result, the FY07 cost to the City for actual Route 10 use ($140,000) and associated Valley Lift rides ($54,000) is anticipated to be just under $200,000. 20000 ~ 15000 .. "" .;: ,., 10000 . ~ c: 0 E 5000 RvrD Route 10 Ashland Ridership ~ .. ., - .. o jul aug sep oct nov dec jan Eb mar apr may jun - . FY05 free -FY07 $.50 -FY06 free - - ,FY07 est Valley Lift Riders and Projection 1500 1250 l!! 1000 Q) ~ .... -- - ~ 750 ::: c: 0 500 E 250 0 jul aug sep oct nov dec jan feb mar apr may jun - FY05 free -FY06 free - FY07 $1.00 - - , FY07 est G:\recorder\City Council Packets\Packet Files\2006-2007\2007-0605\DONE\CC - RVTD Funding and Priorities.doc Page 2 of6 r~' In its 2006-07, RVTD was unable to provide the same level of services with similar revenue sources. While RVTD acknowledged that cutting services results in lower ridership, lower fare box returns, and a lower federal operating subsidy. RVTD is currently working with the Rogue Valley Council of Governments (RVCOG) to develop a Long-Range Plan which will update the prior 1996 Plan. Transit needs and conditions have changed in the last decade. The goal of RVTD's new long-range plan is to provide sustainable regional transit needs. Work will be coordinated by Rogue Valley Metropolitan Planning Organization (MPO), conducted by staff from both the MPO and from RVTD, and will be guided by policy directives from the RVTD Board of Directors. A vital element of this 1 O-year Plan is an examination of organizational and funding options for RVTD that could provide for a stable long term future, and enable reality-based service expansion to meet the needs of regional communities. During the City's negotiations with RVTD for the FY07 budget and agreement, the City has asked the RVMPO to accept some responsibility in correcting the Valley Lift para-transit ridership criteria. Understanding this is a sensitive topic, but one that the City is concerned with and that needs to be addressed. Staff understands that this topic has been addressed, but without as much realization in providing substantial changes to ensure the program is successful for the right reasons. Staff will continue to push of resolution to some of those issues. Analysis: Staff is very concerned with the increasing costs of transit operations. Compounding this concern is a decline in service and reduced frequency as a result of losing Route 5 and relying only on 30 minute frequency of Route 10. Going form free service in Ashland to a $0.50 fare has likely caused a significant portion of the decrease in riders. Increasing fares again, may result in additional lose of riders. However, the need for transit, both locally and regionally demands attention and, for now, a subsidy of some sort to support the long-term success of RVTD in providing adequate fixed route and paratransit service. The reduction in riders of the standard fixed route services exceeded the 30% predictions. Only evaluating Route 10 rides, the reduction is 49% from 2006 numbers. The fixed route riders for both Route 10 and Route 5 in 2006 when rides were free totaled over 291,000 passenger trips. Today with only Route 10, it appears that total rides will drop to less than 94,000. It is not readily apparent if rides dropped due to adding a 50 cent fare, or if it was due to reduced frequency from 15 minute service to 30 minute service. Regardless total transit rides dropped by 197,000 passenger trips, or 68% below last year's levels. Even if only have of the drop in the number of rides was due to the 50 cent fare, this means a fare box reduction of 98,500 passengers - or $197,000 loss to RVTD. The Valley Lift program is only seeing an average 32% drop in users, and this is trending up in the last two months. RVTD has been working with City staff to provide estimates for the FY08 budget year. RVTD estimates that the cost of fixed route service on Route 10 for FY07 is $5.37 per mile driven and that these costs will go up by 15% for FY08 bringing the total per mile cost to $6.18. RVTD has provided preliminary figures to resume Route 5 "special services" at a total of $244,283 for FY08. They have initially requested that the City sign a three year contract for these special services and cover the full actual cost of the service. In addition, RVTD desires to collect the same $0.50 fare box as is currently being done for Route 10. The fare box net would reduce the City's actual cost of service. Staff conservatively estimates the fare box collection at 50% reduction in riders from the FY06 totals to be 53440 @ $0.50 or $26,720 reduction. As such the estimate for Route 5 return in FY08 would be $217,580. Staff has asked for options to the Route 5 circuit to include a link to N. Mountain Park and back to the Plaza, as well as possible deviations for peak time routing. RVTD has mentioned a different circuit as well, but has not provided details. G:\recorder\City Council Packets\Packet Files\2006-2007\2007-0605\DONE\CC - RVTD Funding and Priorities.doc Page 3 of6 r~' Staff Evaluated Options: 1. Have Ashland residents pay full fare for all transit services. This would require no subsidy or additional dollars from the City to RVTD. The full cost of transit Route 10 service as it exists today and all related Valley Lift para-transit services would be borne by RVTD. The $290,000 could be spent on street, sidewalk and bikepath improvements. 2. Have the City purchase full fare vouchers and monthly passes for Ashland resident's use or for Ashland businesses to provide for their employees. The City could commit a portion or all of the current transit budget allocation of $290,000. Any remaining funds could fund transit planning analysis or could be spent on sidewalk and bikepath improvements. Although there are many ways to look at this, staff is presenting three options: Option #A - Fully utilize the $290,000; maximize Valley Lift and monthly passes cost @ #/month $/month $/year # rides Full Fare Single Use Transit Voucher $2.00 500 $1,000 $12,000 6000 Full Fare Single Use Valley Lift Voucher $4.00 900 $3,600 $43,200 10800 Youth (age 10-17) Monthly Pass $35 150 $5,250 $63,000 assume 2 rides for 72000 20 days a month Senior (over age 65) Monthly Pass $35 150 $5,250 $63,000 assume 2 rides for 54000 15 days a month Full Fare System Wide Monthly Pass $70 130 $9,1 00 $109,200 assume 2 rides for 62400 20 days a month $290,400 205200 Option #8 - Spend half of the allocate amount cost #/month $/month $/year # rides @ Full Fare Single Use Transit Voucher $2.00 500 $1,000 $12,000 6000 Full Fare Single Use Valley Lift Voucher $4.00 500 $2,000 $24,000 6000 Youth (age 10-17) Monthly Pass $35 100 $3,500 $42,000 assume 2 rides for 48000 20 days a month Senior (over age 65) Monthly Pass $35 60 $2,100 $25,200 aSSume 2 rides for 21600 15 days a month Full Fare System Wide Monthly Pass $70 50 $3,500 $42,000 assume 2 rides for 24000 20 days a month $145,200 105600 Option #C - Minimize transit subsidy cost #/month $/month $/year # rides @ Full Fare Single Use Transit Voucher $2.00 0 $0 $0 0 Full Fare Single Use Valley Lift Voucher $4.00 400 $1,600 $19,200 4800 Youth (age 10-17) Monthly Pass $35 50 $1,750 $21,000 assume 2 rides for 24000 20 days a month Senior (over age 65) Monthly Pass $35 50 $1,750 $21,000 assume 2 rides for 18000 15 days a month Full Fare System Wide Monthly Pass $70 50 $3,500 $42,000 assume 2 rides for 24000 20 days a month $103,200 70800 RVTD is offering employer bus passes that are offered at lower rates, but this needs more analysis as it involves paying for every employee. Ashland could subsidize this program and this option will be reviewed in the future. G:\recorder\City Council Packets\Packet Files\2006-2007\2007-0605\DONE\CC - RVTD Funding and Priorities. doc Page 4 of6 rj.' 3. Have Ashland residents pay full fare for all transit services. Have the City pay for Route 5 assuming full fare paid by each patron. Requires the City to pay the full cost for Route 5 "special services" at an estimated total of $245,000 for FY08. There would be not fare offset as each transit patron pays full fare. The remaining $45,000 could be allocated to fund a portion of a sidewalk project. 4. Continue with the same services as provided in FY07; City subsidizes the Route 10 fare by paying $1.50 per rider, and subsidizes the Valley Lift program at $3.00 per rider and full fare for all riders over 9,800 (assuming a 15% increase for Valley Lift the new full costs would be $17.87) so the additional rider costs would be projected at $26,800 - or roughly a $210,000 contract with RVTD. This assumes no change in ridership. The remaining funds (approximately $80,000) could be allocated to transit planning or sidewalk improvements. 5. Evaluate options to using RVTD as the transit provider. Look for viable withdrawal processes. 6. Request RVTD evaluate options to the prior Route 5 circulation. Perhaps there are better was to reach the higher used and more densely residential neighborhoods than preserving the route along Siskiyou and E. Main. 7. Request RVTD evaluate better controls to the para-transit use so that the true system users are getting the service they critically need, but that the para-transit services are not being exploited by those that may need and use alternate transit services. 8. Request RVTD to comply with previous agreements to place maps and schedules at the transit stops, and to maintain the bus shelters. 9. Direct staff to prepare a Request for Proposals for consulting services: a. to evaluate past transit studies and glean relevant information for current critical needs b. to prioritize transit needs, funding requirements, funding opportunities and timing c. to evaluate transit related opportunities including sidewalk links to transit services and proposed projected services, bike routes, etc. d. to evaluate the use of smaller electric busses or vans for specialized routes and deviations for high volume transit use e. to evaluate the ridership within Ashland with respect to other partnership opportunities with businesses for employee ridership programs (with RVTD or independent of RVTD) f. to evaluate RVTD's employer bus pass program and applicability in Ashland g. to evaluate options to RVTD transit use h. to evaluate options of having an independent service within Ashland that could be a subcontract to RVTD's standard service in Ashland I. to evaluate options of Ashland School's bus service requirements j. to evaluate the special transit needs including senior services, senior centers/living areas and Ashland's community services and interests (summer Band Concerts and Ballet in the Park, Shakespeare and Cabaret theater, sporting events, other cultural interests, etc.) k. and to evaluate any other reasonable transit related opportunities. G:\recorder\City Council Packets\Packet Files\2006-2007\2007-0605\DONE\CC - RVTD Funding and Priorities.doc Page 5 of6 r., Related City Policies: Budget Documents City of Ashland Transportation System Plan (1998) Transportation Element, Chapter X of the Ashland Comprehensive Plan (1996) Council Options: Transit remains a valued and valuable service to Ashland residents, visitors and to employers of residents that live outside of Ashland. Council's options are varied as presented above. With Council's consent, staff would like to pursue the following three options: 1. Option 4 ~ Continue with the same services as provided in FY07; City subsidizes the Route 10 fare by paying $1.50 per rider, and subsidizes the Valley Lift program at $3.00 per rider and full fare for all riders over 9,800 (assuming a 15% increase for Valley Lift the new full costs would be $17.87) so the additional rider costs would be projected at $26,800 - or roughly a $210,000 contract with RVTD. This assumes no change in ridership. The remaining funds (approximately $80,000) could be allocated to transit planning or sidewalk improvements. 2. Option 9 ~ Direct staff to prepare a Request for Proposals for consulting services to address the elements listed above in the staff analysis and other opportunities for transit including elements of Option 5. 3. Staff will work with RVTD on Options 6, 6 and 8 to ensure we get a review of real alternatives and that RVTD agrees to help to comply with previous agreements to place maps and schedules at the transit stops, and to maintain the bus shelters. Potential Motions: As always, Council may move approval of staff recommendations and ask that a formal agreement with RVTD be brought back for consideration and adoption; or. Attachments: 1. FY07 RVTD Contract 2. Route 10 service map 3. MEMO from RVTD General Manager 4. FY08 RVTD Service Options 5. RVTD Types of Fare Information G:\recorder\City Council Packets\Packet Files\2006-2007\2007-0605\DONE\CC - RVTD Funding and Priorities.doc Page 6 of6 r~' RVTD/CITY OF ASHLAND July 1, 2006 - June 30, 2007 Agreement made effective July 1, 2006 between Rogue Valley Transportation District (RVTD) and the City of Ashland (City). R VTD and City agree: 1. REDUCED FARE PROGRAM. In order to encourage and increase RVTD ridership within the City, the City will reduce the cost of fixed route fares within the City from $2.00 to $.50, and will reduce the Valley Lift paratransit fares within the City from $4.00 to $1.00. 1.1 Program will begin on July 1,2006, and will end on June 30, 2007. 1.2 RVTD will provide $.50 fare service on fixed route buses and $1.00 fare service on Valley Lift paratransit buses to passengers picked up and delivered within the CITY. 1.3 RVTD will bill City for the reduced fares described above based on the actual number of rides provided within the City. These rides will be detailed in a monthly ridership report, and bills will be submitted on a quarterly basis. 1.4 R VTD will also bill City for the operating costs of providing Valley Lift service if ridership exceeds 9,800 passengers per year (30% fewer riders than 2005-06). The billed amount shall equal $15.54 per ride over the 9,800 passenger threshold and shall apply to the period of July 1, 2006 through June 30, 2007. 1.5 CITY will remit to RVTD, on a quarterly basis when billed by RVTD, $1.50 for each fixed route ride and $3.00 for each Valley Lift paratransit ride provided by RVTD within the CITY. 2. CONSIDERATION: Total payments to RVTD will not exceed $290,000 per fiscal year. 2.1 In the event that the $290,000 annual allotment from the CITY will be/becomes exhausted prior to the end of the fiscal year, the program for that fiscal year will end and fixed route and Valley Lift paratransit fares will revert to standard RVTD fares for the balance of the fiscal year. At the start of the new fiscal year, the reduced fare program would automatically begin again. 2.2 If either RVTD or CITY wishes to modify this agreement, both parties shall meet to negotiate modifications to the agreement. 3. TERMINATION: 3.1 Termination for Convenience. This agreement may be terminated by either party for that party's convenience upon thirty days notice in writing to the other party. R VTD shall be compensated for all services performed under this agreement up to the effective termination date. 3.2 F or Cause. Either party may immediately terminate this agreement for cause upon delivery of written notice to the other party or such later date as may be established by mutual agreement, under any of the following conditions; 3.2.2 If federal or state laws, rules or regulations are modified, changed, or interpreted in such a manner that the services are not longer allowable or appropriate under this agreement; 3.2.3 If any license or certification required by law or regulation required for the provision of the services under this agreement is for any reason denied, revoked, suspended, or not renewed. 4. Publicity. Any publicity or advertising regarding the program by the City shall first be reviewed by RVTD for accuracy and must acknowledge the support ofRVTD. RVTD will provide City with appropriate logo for this purpose. 5. Access to Records. The City and its duly authorized representatives shall have access to the records of RVTD and any subcontractors which are directly pertinent to this Agreement for the purpose of making audit, examination, excerpts, and transcripts. 6. Workers Compensation. RVTD, its subcontractors, if any, and all employees working under this Agreement are subject employers under the Oregon Worker's Compensation Law and shall comply with ORS 656.017, which requires them to provide workers' compensation coverage for all their subject workers. 7. General Liabilitv RVTD, its subcontractors, and all employers working under this Agreement shall comply with Oregon State Laws related to workers compensation, employment, payroll taxes and general liability for loss of property, injury to riders or others. 8. Living Wage RVTD shall comply with chapter 3.12 of the Ashland Municipal code by paying a living wage, as defined in this chapter, to all employees performing work under this Agreement and to any subcontractor who performs 50% or more of the service work under this Agreement. R VTD shall post the attached notice predominantly in areas where all employees can easily see it. 9. Miscellaneous Provisions 9.1 Force Majeure. Neither party shall be responsible for delay or default caused by fire, flood, riot, acts of God, and/or war which are beyond the party's reasonable control. RVTD may terminate this Agreement by written notice after determining such delay or default will reasonably prevent successful performance of this Agreement. 9.2 Amendment. The terms of this Agreement shall not be waived, altered, modified, supplemented or amended in any manner whatsoever without prior written approval ofRVTD and the City. 9.3 Waiver. Either party's failure to enforce any provision of this Agreement shall not constitute a waiver or relinquishment of its right to such performance, nor of its right to enforce any other provision of the Agreement. 9.4 Federal Government Not A Party. The Federal Government is not a party to this Agreement and shall have no obligation to any third party absent the Federal Government's express written consent. 9.5 Attorney's Fees. In case of suit, action, proceeding, or arbitration to enforce any rights or conditions of this Agreement, it is mutually agreed that the losing party in such suit, action, proceeding, arbitration or appeal shall pay the prevailing party therein a reasonable attorney's fee in such amount as set by the court or arbitrator hearing such suit, action, proceeding, arbitration or appeal. 9.6 Entire Agreement. This instrument constitutes the entire agreement between the parties. No representations, warranties, promises, guarantees or agreements, oral or written, express or implied, have been made by either party hereto with respect to this Agreement or the vehicles, equipment or drivers to be provided hereunder. ROGUE VALLEY TRANSPORTATION DIST CITY OF ASHLAND By Peter Jacobsen General Manager By Martha Bennett City Administrator Reviewed as to form: Reviewed as to form: By David Lohman Legal Counsel for R VTD Date: By Mike Franell City Attorney Date: I V\ ), '....... ""'on..<.\K , - ~" L ~ 1''' ~, "" ~ ""~ 1"-- E nOTH I3TI r ,(p."ENE 0 I I LL.X' K ~~11n st --l c I IJCA \\ 0~"'\~X I\.. ~ ~ is (( ;..>< ~ '" 0 0 00.li I J r"\ ~~~~~(jl ~ z ISI(J v_ U-l:>I~\~,,\,~9;,:1 ~r ?J i 10u8L G r-'in <( ~ ?<\ '\ ~~ r-c--::l 1..../1I ~~~l-n \~ BARNET~~~ ~O ) gi-- --J I 15 '" <( I ~ ~ ;'(9 :=: -f----J <3 <!(j) t-- ~ <( ~ "- s ""V ~ ) ''Vr ~ u ~ ~'\>o-? ~I--- ~ ~ UJ I--- HER~E~ o to our System Map to see how ~T oute 10 meets up with other &71 L ,p\'-O 0\)<""::-' /' utes. Transferring from route to v \ ute is easy. See a detailed stops IN ~. ~ st of this route. ~ <:) ." II ::;; N- ~ ~s~~o " ~ ~ ~ i '] '-? f ~,~1?1J ~ W~LlEY '<,)),\:r I - ~'y ~ =088 Ripe- ~~ RR-' ..L '?' ;.r-~ ~ iF. ~D II 8UNC~,,~.D I RD -----'ii- "c:J" a. ~ '" -? 1> 1'-0 ~ j;ll}, 1>0 I~ ~f-. "" tJ/ "- -<,0 -<:-vv ~ J.-Iy, "f1..}- ,9.9 il ><: w w <r o <r w ~#3 QOAk-" ~ 10TfIIInt .-\ N Route 10 Ashland To Front Street Station Windmill Inn at Ashland Hills :55/:25 Siskiyou/Harmony (Minute Market) :02/:32 Siskiyou Blvd & Palm Ave :05/:35 Lithia Way & Oak Street :10/:40 Jackson Well Springs : 15/:45 Talent Ave & Valley View (Talent) :22/:52 Phoenix Pharmacy :26/:56 Bear Creek Corp (Hubbards) :30/:00 South Gateway/Center Drive :33/:03 Front Street Station :43/:13 -------- L I -1-& - ~ ,J ) ~- ~ I I I 1P f \ '0 ~ ~ Route 10 Ashland Front Street Station South Gateway/Center Drive Bear Creek Corp (Rose Garden) Ray's Food Place (Phoenix) Talent Ave & Main St (Talent) Jackson Well Springs Ashland Plaza Walker/Hwy 66 Windmill Inn at Ashland Hills To Ashland :00/:30 :06/:36 :09/:39 :12/:42 :18/:48 :26/:56 :35/:05 :40/:10 :55/:25 "- ~ ~ "'~~#2 .s %> o '" 10 PIiMnIx -\ N 1>0 ~Qv<"L.- :1( ~ ( , ~ y. ~''7~ h-}-.9.9 ~ 1'-z; DANO D l' 1 I [ ~ -, 0'::' 0 .~.. ~~':~tP " o 0", ~ ~ .~~ 1> ,/ r '\ :t-o '" "'", I? ~ ~~~ ~~~0:~ , C' ....' <S> 1'0 *- .:.; <S> rr 1> ~ ~ ffiT -;:::...A1>O ~ ill <.P. ELM 5 T I AIhIInd [2] i N o <r Z => Zl Q ...J c). \- /~ j) L G'c< ~.:.; ..--.../ "'<'<'<".J- :'5., ~4V %~ \.. ~ ~ " ~~~ './ ; ~HOUSTON RD ~ l -, ~ , ~~ ~"'?c 12ry 1ti..~~1 S'4'Cs>. k<:1 ~ 'Z ~ f:0<t::P; il- ~><: I~ ~F;8 l;f :rij -a'%' E li1 ~ ..j A ~B~ ~7p 0 'I ~ ~ :f",~~ E NEVAD~~ ST ~(' Z)' .s ...J !: ~~ _, ~) I PI g w ~tl, -, !~ tr 1:~B1fMAIN S1; .I~JJ l\ "U?; I ~ '5' , l .,... ~ 5T I [ lJ IILtl ~ '~ ~"'~'A: ~ " " ~ 4~ e \V~.J~_ .1 [r'7J r - ~ C;~ ~ G.-. TO: CC: Martha Bennett, Ashland City Administrator Paula Brown, Public Works Director FROM: Peter G. Jacobsen, RVTD General Manager DATE: May 17, 2007 RE: RVTD/City of Ashland FY 07-08 Service Agreement We are very sympathetic to the City of Ashland's hopes and desires for a variety of excellent programs. I would like to remind you that for over ten years, RVTD had little or no increases in major funding sources, to include property taxes, federal grants, and farebox income. At the same time, costs increased each year, at least by the rate of inflation, and even more in areas of fuel and employee insurance premium costs. We now have extremely accurate cost and budget information, and have received Excellence in Financial Reporting awards for the past three years. Unfortunately, RVTD is in the position of not necessarily being able to afford programs it would like to offer. We will be happy to work with the City of Ashland in any and all ways we possibly can, but must live within the currently meager financial resources we have available to us. If you have any questions or comments, please call me at 608-2413 or Paige West at 608-2429. '" ...... '" o u '"0 (]) ...... u (]) .0' l-o 0.. t:: ro ..t:: ...... ...... t:: (]) l-o ~ 4-< :.a b ...... ..t:: .~ ";i; (]) ..D ;>-. ro S """ or. ~ ~ -"'0 . ~8~ c::211 In''';''' .~. .....~ liI'} """ or. l': .:: ~ ln~1I ~~ ;... . ~:9 -,...(-___rI) liI'} A ;:l '" '" ...... '" o u c; ::I ...... 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VI VI o a.. >- o Q ..s:: u s: ::J 0.. VI VI o Q... ""'0 >- 0 L- 0 00). +-VlU s: "_ ""'0 U .J:l L- E 0 U +- s: Q.....s:: 0 E U L- 000 '->l.U_ o o o ~ U L- o - ::J u.... """' VI VI o 0.. L. U c... VI VI VI U ~""'O L- L- U ~ 5 .J:l - 0 Q... +- ~~ " VI 0 U ...... ""'0 2: L- ;;;: ""'0 L U 0 +- u.... E ti 0 5 ~t-? L- ::J L. o <( 0 -,- ""'0 2-""'0 o ::J 0 o " 0 0), 0) VI U +- VI s: 0 ~";6 o o v v ~ 00 ..... I o ..... VI U Ol <( VI VI o a.. L- U E E ::J \I) CITY OF ASHLAND Important: Any citizen may orally address the Council on non-agenda items during the Public Forum. Any citizen may submit written comfuents to the Council on any item on the Agenda, unless it is the subject of a public hearing and the record is closed. Except for public hearings, there is no absolute right to orally address the Council on an agenda item. Time permitting, the Presiding Officer may allow oral testimony; however, public meetings law guarantees only public attendance, not public participaticm. If you wish to speak, please fill out the Speaker Request form located near the entrance to the Council Chambt:rs. The chair will rec9gI1ize you and infonnyou as to the amount of time allotted to you, if any. The time granted will be dependent to some extent on the nature ofthe item under discussion, the number of people who wish to be heard, and the length of the agenda. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL June 5, 2007 Civic Center Council Chambers 1175 E. Main Street 6:00 p.m. Executive Session to discuss pending litigation pursuant to ORS 192.660(2)(h) 7:00 p.m. Regular Meeting I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. MAYOR'S ANNOUNCEMENT OF BOARD AND COMMISSION VACANCIES V. APPROVAL OF MINUTES [5 minutes] 1. Special Meeting minutes of May 9,2007 2. Executive Session meeting minutes of May 15, 2007 3. Regular Council meeting minutes of May 15, 2007 VI. SPECIAL PRESENTATIONS & AWARDS VII. CONSENT AGENDA [5 minutes] 1. Minutes of Boards, Commissions, and Committees 2. Liquor License Application - T's (303 E Main Street) 3. Request for Sewer Service to Commercial Property Located Outside the City Limits at 2995 Highway 66 4. Certified Local Government Grant 5. Award of Contract in Excess of $75,000 - North Main Pump Station VIII. PUBLIC HEARINGS {Testimony limited to 5 minutes per speaker, unless it is the subject of a Land Use Appeal. All hearings must conclude by 9:00 p.m., be continued to a subsequent meeting, or be extended to 9:30 p.m. by a two-thirds vote of council {AMC ~2.04.040}) 1. Public Hearing to Consider Acceptance of the Annual Budget C:UUNCIL l\.lEETINCiS ARE BROADCAST L1vr. ON ( 11ANNEL 9 VJSIT rHE CITY OF' /\Sll1.A1\I),S WrJ~ Sl rr:;\ J W\V\V/\SHL;\ND.OR.US IX. PUBLIC FORUM Business from the audience not included on the agenda. (Total time allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending on the number of individuals wishing to speak.) [15 minutes maximum] X. UNFINISHED BUSINESS 1. Adoption of findings for Planning Action 2006-02354, Kistler [15 Minutes] 2. Summer Library Services [15 Minutes] 3. Adoption of a Resolution Levying Special Benefit Assessments for the Nevada Street Local Improvement District No. 85 and Adoption of Findings (Please note: this item needs to be formally continued by the Council to the June 19, 2007 regular Council meeting.) XI. NEW AND MISCELLANEOUS BUSINESS 1. Croman Master Planning [15 Minutes] 2. Discussion of RVTD Funding and Priorities [35 Minutes] XII. ORDINANCES. RESOLUTIONS AND CONTRACTS 1. Reading of a Resolution titled, "A Resolution Adopting the Annual Budget and Making Appropriations" 2. Reading of a Resolution titled, "A Resolution Certifying City Provides Sufficient Municipal Services to Qualify for State Subventions" 3. Reading of a Resolution titled, "A Resolution Declaring the City's Election to Receive State Revenues" 4. First Reading of an Ordinance titled, "An Ordinance Levying Taxes for the Period of July 1,2007 to and Including June 30, 2008, Such Taxes in the Sum of $11,286,046 Upon All the Real and Personal Property Subject to Assessment and Levy Within the Corporate Limits of the City of Ashland, Jackson County, Oregon" 5. First Reading by title only of an Ordinance titled, "An Ordinance Amending the Ashland Municipal Code, Chapter 2.12, City Planning Commission" 6. Second Reading by title only of an Ordinance titled, "An Ordinance Amending AMC 3.08.020 To Apply Ethics Provisions to Employees, Appointed Officials and Elected Officials" XIII. OTHER BUSINESS FROM COUNCIL MEMBERS/REPORTS FROM COUNCIL LIAISONS 1. First Reading of a Resolution titled, "A Resolution Supporting the Employee Free Choice Act" XIV. ADJOURNMENT In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735- 2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I). COUNC1LMEETTNCiS ARE BRO;\DCAST LIVE ON CHANN!:I, 9 VISIT ITIE (Try OF ASIILAND'S WF:.B srrE Al WWW.;\SHLANTH)R.US