HomeMy WebLinkAbout2007-116 Contract - Osmose Utilities
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February 23, 2006
Osmose Utility Services Inc. '
James H. McGiffert
16421 N.' Tatum Boulevard, Ste207
Phoenix AZ 85032
RE: IN~ERVICE WOOD POLE SERVICE INPSECTION'& REMEDIAL TREATMENT
FOR THE CITY OF ASHLAND
Dear Mr. McGiffert:
,
During the review of the attached contract, the City Attorney added a line on page 2
giving the tenn of the contract. The,tennwas explicitly stated in the RFP which was not
attached to the" contract when the Attorney signed the document
, To fully execute the contract I need your initials, on the original next to the handwritten
line regarding the term. This implies that you agree with and accept the change.
Please initial and return the contract as soon as possible; Thank you for 'your
understanding and prompt attention. If you have any questions ,or concerns pleaSe feel
free to call at' 541/488-5587. ' '
~
Engineering Tel: 541/488-5347
20 E. Main Str8et FIX 541-1488-a06
AahI8nd, Oregon 87520 TTY: 800I735-280O
www.aahland.or.1IS !.,'
G:\Pub-wrka\eng'dept-edmln'BfGl~~ 0Irn0M ConIract Rev Ur 2 06.dOc.
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ENGINEERING SERVICES CONTRACT
Consultant services COIlIract fIIIde on lie date specified below i"I ReciIaI A betw8en the CIty 81d Consultant.
~_.
. 1UIIUIRt.
RecItals:
A. The following InfonnaIion IppIee to this COI r1rad.
CITY: CITY OF ASHLAND Consultant OSMOSE UTILITIES SERVICE INC.
. . .
CIty Hal Address: 16421 N. TATUM BLVD. STE 207
20 E. MaIn St PHOENIX IV. 85032
Ashland, 0r8g0n 97520
(541)~ . Telephone: 602J569.5632
FAX: (541).488-5311 FAX: ~
Date of this agreement: t B: RFP date: OCrOBER 12, 2005
DECEMBER 15, 2005 PIq)OS8I date: I;)ECEMBER 2, 2005
fL2. Contrdig ofIicer: SCOTT JOHNSONj ElECTRIC DEPARTMENT SUPERINTENDENT
12-4. Project: IN SeRVICE WOOD POlE INSPECTION & REMEDIAL TREA~ SPECFICIATIONS
,s. ConsuIta1t'Sl8pI888IdIIMt:. GARY HERGE, DISTRICT MANAGER
tB.3. MaxinumCOldJ~ 8IIIOlI1t NTE $30,000 amuaIIy: 5% nuaI R:tease WI be 8dded ~ It8ms I8ted on
Price Schedule 1 dated 1113CW5; Additional cost It8riIs IdentIIied i"I Price ScheduIe.2 wi be COIdinued by
. -. . . .
Electric Su or his deslanee Drioi' ~ .n . . .
B; On the date noted above, CIty Issued I request fQr propoeaIs (RFP) for consulting ~ needed by CIty. .
for the pioJect .desatJed 8bove. Consultant submltled I proposal ill8SpOn88 ~ the RFP on the date noted
above.
C. Attar reviewing ConsuIIanl'a proposal arid propotals submitted by other otrerors, CIty selected Consultant ~
provide the services COWIId by the RFP.
. CIty and Consultant.. . foIows:
1. RiIationshio betw8en CIlv 81d ConsuItant:. .. .
Consultant accepIs the I8IationshiP of trust and conftdenCe established beb:.I88I1 Consultant 81d CIty by this.
conU8ct. Consultant COWI'8ds.wIth the CIty to perbm.88Nicea and duties In confonnince to and.consIst8rt
with the standards generally recognized,. being employed by plo~ of consuItartl caI)et iI the
..1ocaIly of the project. Consultant further cownants to cooperate with CIty, Clty'118pI888ntatI-. contraotoIl,
and other Inter8sted parties it furthering the InIeresls of CIty with respeCt to the pioJeclln Older to promofIe
succ8ssfuI completion of the project In an expeditious and econoInIcaI.I1Bln8r, Consultant shall prOvIde
. professional consulting 88I'Vices for CIty n all phases Of the project to whIc;h this COIttract apples. 181Y8. Clty'1
professional consulting 18pI"8SOI.tallw. for the project, and give plofessIonaI consultation and advice during the
tenn of this contract.. Consultant acknowledges that CIty Is relying on consultant to provide professional
.consuItIng ieMces ill manner that Is consistent with the k1teresIs cI CIy. .
2. DefinItIons:. .
. . GeneIaIIy words, terms IIld phrases used iI this COflbact shaI have the meanInQ asci1bed to them In the
construction iMlustry, unless the conI8xt ~ ildlcat8s otherwise. As used.i"I thIs.COIdract.:
.. 2.1. ICItf means the CRy of AshIn... 0r8g0n. .
. 2.2. lConIractiIg ofticef n-. the peI10n specified i"I RecItal A above or that peIIOn'. designee.
G:\pubowrb\eng\dlpt 0Im0ee Poll T......... ConIr.:t 12 05.doc
2.3. 'Projecr means the project described In Recital A.
2.4. 'Work" or lSer.vlcesI shall mean allabor, materials, planS, specifications, opinions. reports, n
other consuling 881V1ces.and.products whIch.ConsuItant Is requi8d to provide under this COIlbact .
3. !Ion: The term d this contract shaD commence on the date specified In Recital A above and end ~ A
~ of all services .i8qulr8d by this c:optract unless sooner l8nninatRd as provided In this contract. f;f(
,-'y.._~"'LI(',",,^, ~~~..s. ~"\V,..J(' ,==- ~'.~ ~"'s.,~~'i1 ~~............ \'51 ~\~.
4. AuIhorttv of COIlbiUing 0ftIctr:: The contracting oftIcer shaD 'hM the authorIy to act on behalf of CIty In the ~
administration and Interpnation of this contract. The contracting ofIicer shaD have complete 8uthority to
authoriz$ services, transmit ilstructions, receive Information, interpr&t and define CIly's poIcIes and make other
decisions with respecUo Consultants services.
5. ConsultIng Services: Consultant shall provide seNices to CIty that are described In the RFP.
5.1. In connection with the seNices described In the RFP, Consultant shall:
, 5.1.1. Consult appropriate representaIiyes of CIty to clarify IIld define CIly's
requirements r&IaINe to the seMces.
5.1.2. Review avaIabIe data f8IaIive ~ the services.
5.1.3.1den11fy data which Is not available and Is n8eded to full the seNices, and act '
, - CIly's r&pr888IdatIve In obtaiIng'lUChdala. ' ,
5.1 ~4. Pr8pn monthly progress reports to the contracting 0fIcer on the status of
services. ' ,
, 5.1.5~ Cooperate with other (XXlSUItants retained by CIty In ,the uchqe of
Information needed a completion d the services and the project.
" 5.2. Consultant shaI corMI8nC8 performance of services wIhIn five days after r&OBIvIng wrIt8n
8lIthorizaIb1 from the conbdtg oftIcer for V<<Xt described In the RFP. Consultant 8haI perform the I8NIces
- expeditiously _Is consistent with prof~ ski and care and the onterty progI8SS of the project. Upon
request of CIty,.ConiuItant 1ha18UbmIt a CIly's.~ ,8 sc:hedule for the performance of V<<Xt....
described In the RFP. Each scheel_ shalincIude aIowance for periods of tine r&qui8d a CIly's nMew,1nd
' IppIOV8I of ConsuIIart~ 181'V1ces. Each schedule, approved by CIty, shall became . part d this COId11Ct.
5.3. Consultant shaI perform the servICes _ an Independent"colltracb'ln accordanCe with generIIy
accepted Itand8rds In CoodaIts ~. Consultant shaI be respansIbIe for the praJustDiW qUIlty,
technical ~ and .,. coordination of 81 services performed by ConsuItart Consultant ehaI, wIIhout
addlllonal cornpens8Iion, COn8Ct or revise any error or deficiencies In the seMces that n caused by . .
ConsuItant's negligence. CIly's nMew, approval, icceptance of; or P8Yment a, any Of the seMces shaI not be
consbued to waNe any of Cly's "hts under this COIIbId or of any cue of action arising out d Condart's
services. In the 8\'8I1t of any breach Qf this contract by Consultant or negIgent performance of ..y of the .
.services, Clty's cause of action against Consultant shall not be cIeemid to accrue unII CIty dlsccMn.1UCh , '
br8ach or negligence, or should have, with reasonable dlgence, dlscover8d such breach or negligence. The
preceding sentence shall not be consIrued, ~V8r, to aIOw CIty to prosecute ill action against ConsuIIant
be)'Ond the maxinUm time ~ provIded'by 0r8g0n law. '
6. ~nment of Consultant's Pentonn&I: '
6~1 ~ The services COV8rBd by thIS COIl1rac1 shaI be r8Iidered by, or under the supervision of the penson ,
specified In. RecItaI.A .., who shaI act" ConsuIIarts representatiye In all cornrruIIcaIion.and
trnactions with City.
, 6.2. Consultant wi endeavor to honor reasonable sp8cIftc requests of City wItb I8g8rd to assignment of
Consultanri employees to perform services If the requests .. consistent with sound business, and professlooal '
practices. . .
7.~o{gW: . '
7.1. CIty wi cooperate July with Consultant to achIew the obj8ctIves of this COIltrlCt.
, 72. CIty wi provIde,infonnaIion, docunenIs, materials and seNices that are within the poSsession or
control of City and are requir8d by Consultant for performance of the seNices.
G=--\eng\dept.....
0Irn0ee Pole T.......... Connct 12 05.doc
7.3.. CIty wi arrange b ICC8SSto,lIld make II provisions for Consultant to enter upon, pubic and '
private property as requi8d for ~Ibn to perform the services.
7.4. CIty wi provide 81 permIIs necessary b completion of the project. ,
7.5. The c:ontractIng ofticer wIIact as liaison between CIty, Consultant. public agencies, and others
1n~i1 the project. , ,
'8.Pavment:
8.1. CIty shaI pay ConsuItarit for services and reinburse CQnsultant for expenses Incurred by
, Consultint In performance of services i1 accordance with a payment schedule to be submitted by Consultant :
and accePted by CIty. No reinbursement v.tI be made for expenses that are not specifiCally itemized In this .
payment schedule without prior approval by the contracting ofIicer.
8.2. Consultant shall submit monthly Invoices, to CIty for Consultanfs services within ten days after the
end of the month CCMM8d by the invoice.
8.3. Total payinents under this contract or any amendments sh8I not exceed the sum, specified In
RecIaI A above.
9. ComoIIance WIth Law: ,
9~ 1. ThIs contract wi be gowmed by and construed In 8CCOIdanoe with laws of the State of Oregon. '
Consultant shaI promptly obserw and comPlY with all pI8S8I1t and futu~ laws. ordn, regulations. rules ,and
ordinances of federal, state, CIty and city goVernments with respect to th8 seMces i1cIudIng, but nOt Imlted to,
prQVisIons of ORS 279C.505, 279C.515, 279C.520 nt 279C.530.
9.2. ~ to ORS279C.520(2) any person employed by Consultant wI)o pedonns Iak underthls '
COI.Ir~ shaI. be paid at least tine and a tar pay b' aI ovartIme In ~ of 40 hoIn i1 any one ,W88k, ucept ,
for persons who are ucUded' 01' UIIRIpt from CMHtIme pay underORS 653.010 to 653.261,01' amder 29 U.S.C.
Sections 201 to 209. '
9.3. Consultant Is a lsubjecternplc)yef as defined In ORS 656.00511ld shaI comply with ,ORS 656.017.
Prior to commencing any wort, Consultant shaI certify to CIty that Consultant .. worIc8rs' compensation ,
cowrage requIr8d by ORS Chapter 656. If Consultant Is a carrier Insur8d einpIo)'er, Consultant shall provide
, ,CIty with a C8Itiftcate oflnsui'ance. If ConsuItarit Is a seIf.Nand employer, Consultant shaI provide CIty ~ a
certification from the Oregon Department of:1nuance and Fi1ance 8$ evidence of Condartaltllus.
, 9.4. If the amount of1hls contl~ Is $15,964.00 Or men, Consultant. requRd to comply with chapter ,
3.12 of the AshIarMI,MunicIpaI Code by P8Yi1I a Iving wage, as defined k\ this chaI*r, to II impIoyIes
petformiIg work &I1der this COIdract and to any 8Ubcontnldor who perfonris 50% or men of the seMce work
Under this COIdlu. Consultant Is also requi8d to post the attached notice pI8domiIantIy In ... where It YtI
be888n by aI,empIoyees.
10; 0IM1ershm r:I DocumenIs: '
, AI documentspntpared by Consultant ptII'SUMt to this COI.tI~ shall be the PR)p8Ity of City. To'~ exI8nt
, permitted by law, CIty shal, wIIhiI the 1mb of the Oregon Tort Claims /Id. defend, i1dem.1Ify n hold
harmless Consultant. lis consuItanIs, &genii and ernpIoyees against all damages, claims, expenses ai1d losses
, artsIng out of any reuse of", specifications and other documents prepared by ConsuItantwllhout prior
, 'wrltt8naJlhorizatlon of Consultant '
, 11. ReconIs: , , '
, ,11.1: Consultant shall develop ..-d maintain complete books of account and other'rec;ords on the
, 'iervIcIts Yttlich are adequate for evaluating ConsuItant's performince. Consultant shaI:rnaintaIn, records ,In such,
a manner as to provide a cIe8' dlstilCtiotl between the expendilures n rewnues related to the ,project n the '
expenditures and reVenues related to ConsuItant's other business. "
, . 11.2.ConsuItant's books and records shaI be made avaIabIe for ilspection by CIty at reasOn8bIe
times, to WIffy ConsuItant's compliance with this COIltlacl CIty shaD have the' right to req_ an audit of '
'Consultint's books ind records by a certified pubic 8CCOlIdant retailed by CIty.
. .12.lndem~:
G~\8ng\dIpt4dmln
'OImoee Pole T......... Connct 12 05.dOc
.
Consultant shall defend, indemnify and 88VI City, Is officers, egerD, Md employees hitrnIess from any and aD
dains, actions, c:osIs, judgments, dMIages or other expenses I8SUIi1g from Injury to any penon (R:Iudilg
iljury resutIing,ln death), or damage to property (including loss or destruction), of whaI80ewr nabnartslng out
of or incident to the neglgent performance of this c:ontJ act by CorlsuItant (ilcludilg but not IIrnit8d to, the
negligent acts or omissions of Consulanl's employees, &genis, and others designated by Consultant to perform
\Dk or 88Nices 8Itendant to this contract). Consultlllt shaI not be held responsible for any claims, actions, ,
costs, judgments, damages or other expenses, direclly and proximately caused by the negligence of City.
13. Jnsu~:
13.1. Consultant shall, at lis own expense, at aI times duri1g the tenn of this contract. maintain In force:
13~1.1. A cornprehensNe generall8blity poley including cowrage for COIdractuaI
IiabBlty for obligations aSsumed under thle contract. blanket contraCtual lability, products and
completed opendionsand owner's 8ld conbQ,(s protecIIye Insurance;
13.1.2. A pr0fesslonai enors and omissionslabllty poley; and
13: 1.3. A cornprehensNe autornoble IiabIly poley including owned and non-owned
automobIIea.' ,
, ,13.2. The cowrage under ea:h IabIIty Insurance poley shaI be equal to or greater than the 1mb b .
, 'claims made IIlder the Oregon Tort CIains Act with rnIninum coverage Of $500,000 per occunence (combined
single ImIt for badly k;Iy and property damage claims) or $500,000 per 0CCIII8ia b'bodIy IrjIy and
$100,()OO per 0CCUII8nC8 iN' property damage. . . ,
13.3. LIabIty coverage shall be prOvided on III loccunencel basis. 'CIaIms madel COY8I'8gI wi rd be '
acceptabIb, except for the c:oY8r9 requi8d by subeectb113.1.2.
13.4. ConIracD shallUbmIt C8ItIOcatea of Insurance ax:eptabIe ~ the CIty will the'sIgned COI'dract
prior ~ the commencementd any work lRIer this agreement. EaCh C8I1IficaIe shall... that'CO\WlQi
8fforded under the poley cannot be cancelled or i8duced In.coverage cannot be made unII at,least 30,.
prior written notice has been given to CIty. A certIftcate'wtich states merely that the Issuklg company 'wi
endeavor to mar wrIIen notice Is unacceptabIa. .
14.~ ,
, . 14.1..There shaI be a defauI under this COhtract I either party fils to perform ..yact or obligation
requi8d by this COIdract wIIIil.., clays after the other party gives wrtlten notice specifying the'nabn d the
bJeach with reasonable p&IticuIdy. If the Inach spec:Ifted In the notice Is of suCh a ......1hat I'camet be
'c:ompletily CUIId wllhlnthe ten day period, no default shaI oc:c..lf the party I8C8ivIng the notice begins.' .
perfonnanc& of the act or obligation within the, ten day ~ and ,thentaft8r proceeds willi I88IOO8bIe dIigence
and In gOod ,faith to effect the r8medy .100I'I. pndcabIe. ' '
14.2. ,NOtWIIhStandIng subeectb114.1, either party may declare a default by wrttten notice ~ the oIher '
party,.wittlOUt ~ an Opportunity to cure, I the other party rlPelt8dly breaches the terms ,d this Coidract.
, ',,14.3. If a defau. OCCUI, ttie party iljur8d by the default may elect to temtlate.this COIdract.oo pII8U8
, any equitable or legal rights and ....Ies avaBabIe under Oregon law. M..... lhallbe cumulalive.
14.4. Any ligation aisIng out of this contract shaI be conducted In CIrCuIt Court of the State of 0r8g0n
.for-Jackson County.
15. Termination without Cause:
, 15.1. In addIion to the right to t&rrnilate this conbact under subeectb1 14.3, CIty may temtlate bv
giving Consultant wrI;ten notice sixty days prior to the ~ date.
, " 15.2. 'In addition to the right to terminate this contract under subeectb114.3,'ConsuItant may complete
'such analyses and r8COIds '. may be I'IIassary to place Is flies In order and, 'where considered ncassary to
protect lis professional repuIatIon, to complete a report on the services perform8d to _ Cttemnlion; .
; 15.3. If CIty tennlnates the contract under subsection 15.2, Consultant shall be paid b' aI'fees eamed .
and costs IncuI'l'8d prior to the termi1aIIon date. Consultant shaI not beentlled to compensation.. lost profb:
16. NotIces:.
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0Im0ee Pole TMIImenl ConInICt 12 05.doc
, .
Any notice requi8d to be giY8n 1IIder" COIltr~ or Illy notice I8qUi8d to be given by law shall be In wrIIng,
n may be given by p&nJOnaI deIYery or by reglster8d or certIfted mal, or by any other manner prescribed by
law. '
16.1. Notices to cay shall be addressed to the COIdawlug ofIicer it the address provided for ~ CitY In
RecItal A above.
16.2. Notices to Consultantshal be.addressed to the ConsuItanrs I8pI8S8Iltatiw at the address
provided for the Consultant In ReciIaI A above.
17. Assianment
CIty and Consultant and the I8Sp8CIive successors, admlnislrators, assigns and legal r&pr888IitaII_ of each
are bound by this contract to the other party and to the partners, SlICC8SSOfS. admlnlstrator8, assigns and legal
representatives of the other party. Consultant shaI not assign or subcontract Consultant's' rights or obligations
under this contract without Piiorwrltten consent of CIty. Eapt IS stated In this section, ~ In this contract
shaI be construed to give any rights or benefits 10 anyone other than City and Consultant.
18. ModIftc8tiQo:
" No modification of this contract'shaI be'vaId unless In writing and Big
. CONSULTANT CITY OF
By. Jq_ ~ -:J,,'/~. -, By.
. C:/, , Signature . .
James B. ~ ffert
Printed Name
Its: . Sales Vice Pmsident
FedID# 35-2175310
,
REVIEWED' S T
By:,
, Legal
1- JI-tX
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By: .'.
, t Head, , Date; . , :J-In~
CocIng: .' '
(Far Cly - only)
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0Irn0te PoIeT..... Connct 12 05'-
Page 1 / 1
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C I T Y 0 F CiTY RcCC)RDER'S COpy
ASHLAND ~
20 E MAIN ST. 7/4/2007
ASHLAND, OR 97520
(541) 488-5300
~
07640
,
VENDOR: 006890
OSMOSE UTILITIES SERVICES INC
215 GREENCASTLE ROAD
TYRONE, GA 30290-2944
SHIP TO: Ashland Electric Department
(541) 488-5354
90 N MOUNTAIN
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speclallnst:
Req. No.:
Dept.: ELECTRIC
Contact: Scott Johnson
Confirming? No
Pole inspection and pole stubbinQ for
in service poles throuQhout Ashland -
FY07 -08
30,000.00
EnQineerinQ Services Contract
Date of this aQreement: December 15,
2005
Completion date: December 15, 2010
Insurance required/On file
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
0.00
0.00
30,000.00
~ ~-, ..ei ~~/
Auth lzed Slgnaure
VENDOR COPY
CITY OF
• request for a Purchase Order ASHLAND
REQUISITION FORM
Date of Request: 06-063007
THIS REQUEST IS A: :1
❑ Change Order(existing PO#_) Required Date of Delivery/Service: :1
Vendor Name neMM I ffffim ca.,,nm In.
Address _ 215 MMMMH,RAM
City,State,ZJp T)rmp,.Ga NIM2944
Telephone Number
Fax Number
Contact Name
SOUCITATI N P&PAM
Sol@ Source
Less than$5,000 Wdeen finckw atA&M
Quotes(Not requked)
Procurement U Rsausd for Pmoosal
Stale of ORIWA contract (Copies on tile)
U (3) Offm government agency contract
(Copies 0 Copy of contrail attached
attached)
0 Contrail# Wriben findkrgs attached
11)"adptlon of URVICM 1
0 Per attached PROPOSAL Annual PO update for pole Inspection and pole stubbing for in
service poles throughout Ashland. This is conjunction with the 5 year contract with Osmose
UtlNties. This is for 2007-2006 budget year.
Item 0 Quantity Unit D"adpti m of MATERIALS
Unit Pfte Total Cost
0 Per attached QUOTE
Project Number---------- oil
Account Number 690.11.18.00.704100
Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition fo►m, l certify that the information provided above meets the t;lty of Ashland public contracting►equiremernts,
and the docLimentation can rovided req
Employee Signatu - Supervisor/Dept.Head Signature:
G:FinenoBWrooedureVFfonrdgjUquWion ram revfeed.Aoc updeled on:616IM