HomeMy WebLinkAbout2007-0827 Special Meeting Packet
CITY OF
ASHLAND
AGENDA FOR THE SPECIAL MEETING
ASHLAND CITY COUNCIL
August 27,2007
Civic Center Council Chambers
1175 E. Main Street
6:00 p.m. Regular Meeting
I. CALL TO ORDER
II. ROLL CALL
III. UNFINISHED BUSINESS
1. Further Discussion of Library Options
IV. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this
meeting, please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-
2900). Notification 72 hours prior to the meeting will enable the City to make reasonable arrangements to
ensure accessibility to the meeting (28 CFR 35.102-35.104 ADA Title I).
COUNCIL MEETINGS ARE BROADCAST' LIVE ON CHANNEL 9
VISIT' TIlE Crry OF ASHLAND'S WEB SITE AT' WWW.ASIILAND.OR.US
I'
State Library
250 Winter St. NE
Salem, OR 97301-3950
(503) 378-4243
FAX (503) 588-7119
TTY (503) 378-4334
MEMORANDUM
TO: The Honorable John Morrison, Mayor of Ashland
Ashland City Council
Martha Bennett, Ashland City Administrator
FROM: Jim Scheppke, State Librarian
DATE: August 27, 2007
SUBJECT: A Fifth Option for Ashland Public Library
It has come to my attention that the City of Ashland is considering four different options to
restore public library service to Ashland residents.
I hope you will permit me to suggest a fifth option that I believe to be superior to the four
options you are considering. I call it "The Corvallis-Benton County Model." For decades the
City of Corvallis has provided library services to all of Benton County through facilities in
Corvallis, Monroe, Philomath, and Alsea. All of the employees of the library system are City of
Corvallis employees. Library funding comes from a combination of revenues from the City of
Corvallis and from Benton County, which was able to create a county library service district in
1994. The Corvallis-Benton County Public Library ranks among the best public libraries in
Oregon, and their method of library governance has proven to be very effective.
Were you to add this option to your matrix of four other options, it would look like this:
Description
Advantages
. I
Corvallis-Benton Count Librar Model
City negotiates intergovernmental agreement with
Jackson County to operate the Jackson County Library
System for 2-3 years using a combination of City levy
funds and County revenue. During the 2-3 years the
City and the County work with the County Library
Advisory Committee, representing all communities in
Jackson County, to develop a stable and adequate
fund in solution for the Ion term.
· Library open by November 1.
· Former library employees with demonstrated
knowledge, skill and dedication would return to
work.
· Library workers would remain public employees
with ade uate com ensation and benefits.
1-
. Proven county library business practices would
continue.
. Successful library services would be reinstated.
Disadvantages . Does not provide sufficient operating hours in the
short term.
. May require difficult negotiations with the County.
. Other cities may have discomfort with this solution
until it is demonstrated.
. New funding must be found in 2-3 years.
. Ashland residents would pay more for library
services than other county residents (but, depending
on negotiations with the County, they would receive
more service).
In considering this option it is important to understand that prior to its closure this year, the
Jackson County Library System was the best public library in Southern Oregon and one of the
best public libraries in the state. It was well-known for its outstanding services to preschool
children and to teens, and for its effective outreach programs for home-bound seniors. Its
budget was modest in comparison to other major libraries in the state, with per capita income
from the county at only slightly higher than the average for the state. In response to what is
essentially a revenue problem, and not a management problem, it would be short-sighted and
very risky not to bring back former employees and resume sound business practices and services
that have proven themselves over many years.
The State Library Board has budgeted funds to assist Jackson, Douglas, and Josephine counties
with consulting help to find the best short-term and long-term solutions to support quality public
library service. We would be happy to offer assistance to the City of Ashland were you to decide
to take a leadership role in beginning to reestablish the fine county library system that served the
City well for so many years.
Please feel free to contact me with any questions you might have about this.
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Maureen Battistella
395 Hemlock Lane
Ashland, OR 97520
541-552-0743
LSSI and the Public Libraries of Jackson County, Oregon
Reference Librarian at North Dakota State University about the North Dakota Public Library System
Deputy Director for the Riverside, California city public library system
Director of the Inland Library System (composed of Riverside City/County public libraries with a variety of
governance and funding models)
Objective: To gain an outsider's perspective of how LSSllibraries work in their communities; by talking
with librarians - they are knowledgeable and informed observers. I was interested in staff morale,
funding, building projects, the libraries' willingness to partner with other agencies and the libraries'
responsiveness to their communities.
Externals said LSSllibraries were innovative, made use of advanced technologies, developed new
funding sources, implemented new programs and services, gained grants, partnered with other agencies
to accomplish goals and were responsive to their communities. Librarians and staff were positive about
their work situations. -rt il , B' . IL '~1dt.
\ v: (^ - 0 CmuA.~ p-u' ICe. (~7/07 Hkwr.lUt ~, '/i
PiRie, O)lPlthi8 ...;lU\. n\Je.vG--{ . "'\
Library Manager, Garden Home Branch of the Riverside County Public Library System
They [librarians] come from a variety of retail fields, business backgrounds, understanding of a for profit
mentality, to run a library as a business always looking for opportunities.
Employees who are more innovative thinkers can create, I've never been told no on any grant I've wanted
to apply for and before I was told no all the time.
We had an in house literacy program, LSSI said you can develop one with the resources have and
promote that to the state. It created a lot of other kind of networking that we could do.
I absolutely love it. I worked for universities before, for profit, being able to see that customer satisfaction
that LSSI concentrates on, how did that impact the customer. Working for the city, we really forget what
the heart of the job is, the public.
I've seen this from a couple of different angles. Harness that fear, and even though there's budget cuts. It
takes a complete change of thinking. I know for Riverside County we're far better off. If everybody has
their heart in the right place, not only the people we serve but from top down.
CQ'(t.dtax. f*Lr 'Ie, t/t7(07 MtUJ,..,u" ~~"~'
That's from ey..thie rirtlt:;, public librarian in Riverside County, California.
~' - ~'-,
This is from me.
In a crisis, it's easy to hunker down and hold yourself close.
In this situation, though it's resource sharing and network development that will bring the greatest benefit.
Through out my life, libraries have thrived and adapted to the needs of their communities and I believe
that we have new opportunities today right here in Jackson County.
I don't think i~'s an accide~t that LSSllibraries are innov~tive and .~C?rwqrQ thinkill~. ~~~l ~4ilds strength
through servIce, community engagement and collaboratio". I wanUh~t for our Iipr~fl'$. ' .
Ashland Public Library and it's staff are entrepreneurial and I. believe ,<<HI flnq t~~' to be more responsive
and more flexible than what they had before. LSSI will bring new strength arid new oppbrtunities to the
Ashland Public Library.
,.. ._u .. r
NOTICE OF RECEIPT OF BALLOT TITLE
FILED IN THE CITY OF ASHLAND
June 28, 2007
NOTICE IS HEREBY GIVEN that a ballot title meeting the requirements of section
1 (2)( d), Article IV of the Oregon Constitution (one subject) has been filed with the City
Recorder.
The ballot title has been prepared by the City Attorney and is as follows:
CAPTION: Local Option Tax Levy Interim Funding for Ashland Public Library
QUESTION: Shall Ashland levy up to $.58 per $ 1,000 assessed value for two years beginning July I,
2007 for library operations?
SUMMAR Y: This measure may be passed only at an election with at least a 50 percent voter turnout.
(Required language per ORS 250.036 and not counted towards overall word count.) This
tax levy is an interim funding solution to operate the Ashland branch public library for no
more than two years.
Up to .58 cents per $1,000 of assessed property value may be levied if this measure
passes. This levy is expected to generate $1.032 million annually. The average assessed
value for a single family home in Ashland is approximately $207,000, and this household
would pay $120 per year if this measure passes.
Funds generated under this levy will only be used to provide library services. The City
will not levy this tax if Jackson County provides funding for adequate library services.
To open the Ashland library, the City of Ashland and Jackson County must negotiate and
approve an intergovernmental agreement.
Library services in Ashland will include the following, at a minimum:
· 40 open hours per week with professional staff.
· Existing public terminals for internet access.
· Newspaper and magazine subscriptions.
· Access to materials currently in the Ashland library.
· 400 new books per year.
· Children's programs and reference services
ANY ELECTOR DISSATISFIED WITH THE BALLOT TITLE may petition the Circuit Court
seeking a different title and stating the reasons the title filed is insufficient, not concise or unfair.
Petition must name as respondent the City Attorney and must be filed no later than the 7th day
after ballot title is filed with the City Recorder. Deadline is July 10, 2007 at 5 :00 p.m.. The
court shall review the title and measure to be initiated or referred, hear arguments, if any, and
certify to the city elections officer a title for the measure which meets the requirements of ORS
250.035.
AN ELECTOR FILING A PETITION shall notify the city elections officer in writing that the
petition has been filed. The notice shall be given NO LATER THAN 5 p.m. on the next business
day following the day the petition is filed with the Circuit Court. ORS 250.296 r 2.
Barbara Christensen, City Recorder/Treasurer
Publish: June 29. 2007
"I
I.
EXPLANATORY STATEMENT FOR COUNTY VOTERS= PAMPHLET
NAME OF PERSON RESPONSIBLE FOR CONTENT: Richard Appicello, Ashland Assistant City Attorney
NAME OF ORGANIZATION PERSON REPRESENTS, IF ANY: City of Ashland
BALLOT TITLE CAPTION:
Local Option Tax Levy Interim Funding for Ashland Public Library
MEASURE NUMBER:
Passage of this levy will operate the Ashland public library for a maximum of two years. It is a stop gap
measure to keep the Ashland library open until a permanent funding solution is developed to fund county
libraries. If the measure passes the library will likely open in October of this year.
To open the Ashland library, the City of Ashland and Jackson County must negotiate and approve an
intergovernmental agreement.
Library services in Ashland will include the following, at a minimum:
· 40 open hours per week with professional staff.
· Existing public terminals for internet access.
· Newspaper and magazine subscriptions.
· Access to materials currently in the Ashland library.
· 400 new books per year.
· Children's programs and reference services.
The City intends to charge a fee for non-residents to obtain a library card. These fees and any levy funds not
needed for base services may be used to offset additional services such as:
· Access to the Central Library collection.
· New materials.
· Additional staffing as needed to support increased use.
· Additional Internet workstations and other equipment needed to support additional use
What's next?
The City will continue to advocate for a county-wide library system and actively participate on study groups
with other communities in Jackson County to identify library funding options. These options might include, but
are not limited to, forming a special library district (by law special districts can only be formed during even
numbered years), or implementing an income tax.
How much will it cost me?
To determine how much your household will pay in additional taxes, refer to your property tax statement issued
by the county and find your tax assessed property value. (Your tax assessed value will be significantly lower
that your market assessed value.) The average assessed value for a single family residence in Ashland is
approximately $207,000. The additional property tax paid by the "average" household would be $120 per year
(207 times 58 cents).
Results of a 'No" Vote
If this local option levy does not pass, the Ashland public library will remain closed until an alternative funding
solution is developed.
WORD COUNT TOTAL: _351
THE TOTAL WORD COUNT CANNOT EXCEED 500 WORDS.
SIGNATURE OF PERSON RESPONSIBLE FOR THE CONTENT OF THE EXPLANATORY STATEMENT
DATE
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