HomeMy WebLinkAbout2007-1106 Documents Submitted at the Meeting
To: Ashland City Counselors and Mayor Morrison
From: Mike Gardiner - Ashland Parks & Recreation Commissioner
Re: Planning Action 2006-01663 Verde Village
November 2, 2007
With regards to Planning Action 2006-01663 and specifically
the proposed land exchange between the City of Ashland and the
owners of Verde Village, Greg and Val Williams, I would encourage the
council to support this exchange as a win-win for both the City, and
ultimately the Parks Department, and the Verde Village development.
Last year the Parks Commission lent its support to this land exchange
component and we have reviewed the Verde Village plan a number of
times to evaluate the benefits to the existing Dog Park, the Bear Creek
Greenway connectivity and the public value of a parkway along the
____ - __n__
upper bank of Ashland Creek.
I would ask you to please move forward with an approval of
the components of this planning action. Your approval will benefit the
current and future Parks facilities in this neighborhood.
Thank you for your consideration.
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Don McCoy-Exit Realty Group
EcoBroker Certified@
EarthAdvantage S.T.A.R.@
406 S. Riverside Dr.
Medford OR 97501
City of Ashla:ld
Planning Exhibit
Exhit,it # f)fJ Z.
PA#
Datdl Sta~
Nov.6thl\ 2007
Dear City of Ashland Council Members,
With great interest and enthusiasm I am writing this letter in support of this unique
Verde Village project for our area
While the long list of benefits to the people that will eventually live in this carefully
planned environment is important I have seen and learned of the benefits to
communities these types of projects bring. I have seen the Dolf Creek Development
in Portland, Northwest Project in Bend, and Iron Horse Resort in Prineville and
learned about Pringle Creek in Salem. Locally, Shady Cove has a development
starting that will use Energy Star and Earth Advantage standards for more green
and sustainable building practices in homes.
Our technology today affords tremendous possibilities for efficient, healthier, and
sustainable building practices. The communities that endorse these types of building
developments are providing valuable and sustainable futures for themselves.
A project that uses sustainable building science techniques and captures the
awareness of media and other Cities is appropriate and expected for the City of
Ashland. With the Cities attention to preserving the surrounding environment,
taking pressure off the grid with its use of solar power the Verde Village project will
blend well.
Consiaer thevlUue-thliJ type of project wiUbrfng-iiifotlieTffyofAshland. A sought
after place to live in Verde Village, known for its energy efficiency in warm and cool
peak seasons. Less maintenance is realized on the grounds and buildings themselves.
Located close to recreation and shopping needs thus requiring less vehicle travel in
the area. All of this will increase the value of surrounding properties and set an
example for future projects throughout the Region.
Continued learning and growing in knowledge is part of my job being a Realtor. In
my study for certification as an EcoBroker@ and Earth Advantage@ Agent I have
learned a variety of things about the type of development Gary and Valri Williams
are proposing.
From my experience this will be a significant and viable project worthy of support
like no other in the immediate area.
~f~ ct~.}
Don McCoy- Eco~ker@ Earth Advantage S.T.A.R. @541-261-3542
I Ma~la.Ha[r;s ~~Wd: . FW.:"verde WlagE!
Page
From:
To:
Date:
Subject:
Bill Molnar
Harris, Marla
11/612007 4:01:08 PM
Fwd: FW: Verde Village
>>> "Russ Silbiger" <russclty@zintech.org> 11/06107 3:21 PM >>>
This just appeared byemail
Russ Silbiger
Ashland City Councilor
541-482-6907
russcilv/li)zintech.ora
From: David Georgeson Imailto:dmaoersonaltfilamail.coml
Sent: Tuesday, November 06, 20072:47 PM
To: davidchaomantfilashlandhome.net; ahardestv88tfi>charter.net: cate/lllmind.net:
ericnavlckas/lllhotmail.com; russcitv/lllzjntech.ora
Subject: Verde Village
We see many people are getting their thoughts of record, so we decided to write
to you as well.
Our family looked deeply into the Verde Village Application, even retaining land
use counsel and a traffIC engineer to assist us, and we found so many
deficiencies that it was trulYdillheartening. Traffic impacts on Helman St., the
school and even the HWY. 99 intersection were issues that really were not
adequately or objectively addressed. Why was there no TPR Analysis
required/completed for the project?
Density also is a legitimate issue, albeit one that has been carefUlly deflected
by cloaking the project in a "green" faoade. The Verde Village project as
proposed was far from green. We witnessed the developer making promises from the
podium at the Planning Commission. . . promises about things that had been
completely ignored or glossed over In the Application.
The Development Agreement was originally very poorly drafted (by counsel for the
Applicant?) and offered the City and community precious few protections. In Its
earlier form (i.e. the form first presented to the Planning Commission) it
certainly was not requiring a "green" project at all. Will the community be
given notice and permitted an opportunity to review and comment on the "updated"
Development Agreement before your upcoming vote on It?
1:~a:~aB~i!i~.?I~tffW: Verde Vlli~: .
''-."..-..
. . Paile ?:I
To be honest, we openly wonder at the concept of that beautiful creek-front
property being designated as 'Infill,' too. That site Is a whole lot greener
than the 68 houses the developer proposes to pack onto It.
The annexation, the land swap, zone change, relaxation of street standards _ so
many things to accommodate a development that is too dense, Are there not more
appropriate sites for this sort of development within the UGB? We believe that
to be a good question.
Finally, when we first called the City to find out about the so-called 'Verde
Village' project, the person in Community Development said 'oh, you mean the
Adroit Construction project?' This notion of the developers being 'simple 3rd
generation farmers is a .blt nauseating, but sadly! typical of the way the whole
project has been promoted to the city. Verde Village is a 'for profrt'
venture, nothing less - believe it!Í
Thank you.
.....:r>
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To:
From:
Re:
City of Ashland City Council
Greg and Valri Williams
Modifications to Exhibit E, Special Conditions to Verde Village Development
Agreement
November 6, 2007
Date:
Upon comparing the Planning Commission recommended Development Conditions,
StaWs recommended modifications to those conditions, and the Development
Agreement Special Conditions, the filllowing modifIcations arc requested to the
Development Agreement Special Conditions (DASC) and Planning
Commission Development Conditions to make them consistent with Stall
recommendations:
I) In DASC II II, change the number of units qualifying lilr the City of Ashland
Earth Advantage program from "A minimum of 48 of the residential units..." to
"A minimum of 53 of the residential units..."
2) In DASC II 12, change "All of the residential units in the subdivision..." to "A
minimum of 53 residential units in the subdivision, ineluding the cottages,
duplexes and single-family units..." that arc subject to Performance Standard
K-3.
3) And finally, change Planning Commisssion Development Condition II 27 from
"That a minimum 01'48 of the residential units..." to That a minimum 01'53 of the
residential units. .." shall qualify in the City of Ashland Earth Advantage
pro gram.
, Ci;~fAsh';;-,~=-'~'l
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DAVIS HMIDtSALADOFF
BRIDGEs.. -'lVISSER
ATTORNEYS AT LAW
MEMORANDUM
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To: File
From: Chris Hearn (chearn@davishearn.com) C~
Date: November 6, 2007
Re: Verde Village / Williams / City of Ashland
Talking Points for Council Public Hearing before City Council (11/06/07)
1. Verde Village is a visionary project consisting of 3 PUDs which are
contemplated to be "Net Zero Energy-Ready". This means that the
residences would be capable of generating as much energy as they
consume.
2. Verde Village is a visionary project, which could serve as a prototype
for "active green" development throughout the Northwest. It would be
the first project of its type in Oregon. The Verde Village residential
community will be a "cutting edge" green subdivision which not only the
Williams, but also the community of Ashland, will be proud
3. Greg and Valri Williams are not developers. They are "petunia
farmers". They own Ashland Flower Shop and Greenhouses. The
Verde Village property has been in the Williams family for over 100
years. Ashland Greenhouses has now relocated to a new site. Rather
than just take the easier path - building a couple of "McMansion
ranchettes" under the existing RR-5 County zoning - the Williams
desire to leave a legacy by creating a sustainable residential
development. The more progressive path the Williams chose in
pursuing this application presents some unique challenges and
financial risks. Nevertheless, they feel this is the right thing to do under
the circumstances. Greg and Valri have been interested in sustainable
development for a long time. They feel their family's long history as
professional greenhouse farmers is consistent with their aspiration to
design and build a "green" residential development on the property
. 515 East Main Street. Ashland, Oregon 97520 . 541.482.3111 . fax 541.488.4455
-1-
which their family has farmed for generations.
4. The Williams' interest in solar energy, water efficiency, and utilizing
renewable resources to the extent possible - coupled with their
property's location in Ashland, a community which values the concept
of sustainability - render this challenging project worth overcoming the
hurdles presented by pursuing a real property exchange, annexation,
Comprehensive Plan Map and Zoning Map amendments, outline plan
approval, street exceptions, physical and environmental constraints
permit, and a tree removal permit. Further, because the proposed real
property exchange with the City requires approvals by City, State,
federal, and County government- the project requires the painstaking
task of carefully fitting a number of complex pieces together through a
variety of processes. While sustainable development is a concept
probably favored by almost everyone, the dominant paradigm
discourages sustainable development. Pursuing and achieving
sustainable development is viewed by most developers as complex and
expensive. Many local codes contain criteria which actually serve to
discourage sustainable development, because achieving sustainable
development often requires flexibility in design and site planning.
5. The project involves 3 planned unit developments (PUDs). The three
PUDs are designed to attract diverse demographics to the project.
A. The "Town home Area PUD" (zoning: R-1-3.5) will be gifted to
RVCDC (a well-respected local affordable housing non-profit entity)
with the roads and infrastructure installed by the Williams. Once the
Development Agreement is approved, RVCDC will apply for grants to
allow them to construct the Townhomes to net zero energy standards.
However, the Williams request that the Townhome Area PUD
development not be absolutely required to meet these net zero energy-
ready standards, because it is possible that RVCDC may not be
awarded the grant it hopes to receive. In that event, RVCDC hopes to
nevertheless be permitted to build the 15 affordable Townhome units.
This concession will still allow RVCDC to put these 15 affordable units
on the ground in Ashland. For this reason, the Williams request that
the final Development Agreement only require at least 53 of the 68
residences to meet the net zero energy-ready standards. Also, the
Development Agreement should specify RVCDC "or its designated
successor or and assigns" in the highly unlikely event that RVCDC
. 515 East Main Street. Ashland, Oregon 97520 . 541.482.3111 . fax 541.488.4455
-2-
cannot develop the affordable hosing piece of the project, and a
substitute affordable housing non-profit qualifies to take RVCDC's
place.
B. The "Cottage Area PUD" will consist of 24 cottages, each
approximately 800 to 1200 square feet in size (zoning: R-1-5). These
will all meet the net zero energy-ready standard.
C. The "Single Family Area PUD" will consist of 25 single family homes
of varying sizes, but not to exceed approximately 2500 square feet
(zoning: R-1.5). Please note that these include 3 the Williams' existing
unimproved City lots on Nevada Street; as well as one single family lot
on Alameda Street (zoning R-1-7.5). These single family homes will all
meet the net zero energy-ready standard.
6. The Application, Narrative Books presented by Applicants, and the
terms of the current draft of the Development Agreement in the record
before Council are extensive. Applicants will have several members of
there design team on hand to address any questions Council may
have.
. 515 East Main Street . Ashland, Oregon 97520 . 541.482.3111 . fox 541.488.4455
-3-
~p\:ian.l;1 1'\..\::ljU\:;.')l "'VIIII
THIS FORM IS A PUBLIC RECORD
ALL INFORMATION PROVIDED WILL BE MADE A V AILABLE TO THE PUBLIC
I) Complete this form and return it to the City Recorder prior to the discussion of the item vou wish
to speak .hout.
2) Speak to the City Council from the table podium microphone.
3) State your name and address for the record.
4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes.
5) lfyou present written materials, please give a copy to the City Recorder for the record.
6) You may give written comments to the City Rccorder for the rceord if you do not wish to speak.
(Comments cao be added to the back of this sheet if necessary)
7) Speakers are solely responsible for the content of their public statement.
Tonight's Meeti~g-Date --NOli G "-COO?-
Name
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AS Hu\t-J D
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Address (no P.O. Box)
Phone
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. C,ity of AShla:,d
P,anmnQ Exhibit
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Regular Meeting
Agenda topiclitem numher
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Topic for puhlic forum (non agenda item)__ c,
Please indicate the following:
For: \./
Against:
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Land Use Public Hearing
Ch,!U~)nJ]iet of-lJltg~iiiS7
If you arc challenging a member (a city councilor or a planning commissioner) with a conflict of interest
or bias, please write your aUegation complete with supportiog facts on this form and deliver it to the clerk
iJIIlJledia,ely.n "flTc l'rcsiding Officerwill-address-the written challenge with. the member. Please-be'
respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge
when you t ring the normal order of proceedings.
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always require that the public be per milled to speak. Ihe Ashland City Council generally invites the
public to speak on agenda items and during public forum on non-agenda items unless time constraints
limit public testimony. No person has an absolute right to speak or participate in every phase of a
proceeding. Please respect the order ojproceedings for public hearings and strictly follow the directions
of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful,
and may constilute disorderly conduct. Offenders will be requested to leave the room_
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::'lpeaKer l",equesI I'orm
TillS FORM IS A PUBLIC RECORD
ALL INFORMATION PROVIDED WILL BE MADE AVAILABLE TOTHE PUBLIC
1) Complete this form and return it to the City Recorder prior to the discussion of the item YOU wish
to speak about.
2) Speak to the City Council from the table podium microphone.
3) State your name and address for the record.
4) Limit your comments to the amount of time given to yoo by the Mayor, usually 3 or 5 minutes.
5) If you present written materials, please give a copy to the City Recorder for the record.
6) You may give written comments to the City Recorder for the record if you do not wish to speak.
(Comments can be added to the back of this sheet if necessary)
7) Speakers are solely responsible for the content of their public statement.
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~Iease indjc~e following:
For:
Against:
Challenge for Cnuflict nf Interest nr Bias
If you arc challenging a member (a city councilor or a planning commissioner) with a conflict of interest
or bias, please write your allegation complete with supporting hlcts on this form and deliver it to the clerk
'lmmcctiatefy-.Tne PreSiding afl1cer-will- aOOres~,the writleiidjaTfeiige willllh" meifj1Jer:-PlCascoe
respectIol of the proceeding and do not interrnpt. You may also provide testimony about the challenge
when you testify during the normal order of proceedings.
Written Comments/Challenge:._ __. _._ __ _
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always require that the public be permil/ed [0 :\peak The A:\hland City Council generally invites the
public to speak on agenda items and during public forum on non-agenda items unless lime constraints
limit public testimony. No person has an absolute right to speak or participate in every phase of a
proceeding. Please respect [he order of proceedings for public hearings and strictly follow the directions
of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful,
and may constitute disorderly conduct Offenders will be requested [0 leave [he room.
Comments and statements by speakers do not represent the opinion of the City Council, City Officers or
employees or the City of Ashland.
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Ann Seltzer - study session questions re: council rules
Page 1
From:
To:
Date:
Subject:
Ann Seltzer
Council Business
11/6/2007 100400 AM
study session questions re: council rules
Hello everyone,
In response the questions raised last evening re: council rules
In reviewing my notes, Martha's notes and the minutes from the last council rules meeting here's what I
found:
1) At the September 25 meeting, you discussed adding a sentence to 2,04,030 Aqenda Section 0 to
include "generally thiS should be limited to items of tll11eliness or emergencies" but it is unclear from our
notes or from the minutes whether you reached cone,ensus on adding the statement. If you wish, you can
easily add It this evening,
204,030 Section 0 (page 5) would then read as follows
"Any topic may be added to an agenda by a majority vote of the Councilors present. Generally these
items should be limited to items of timeliness or emergencies"
2) At the September 25 meeting you also discussed adding "The Mayor and council members,.." to
precede the statement Section 0 2040,080 Conduct With City Employees, It IS unclear from our notes or
from the minutes whether you agreed to do this, If you Wish, you can easily add It thiS evening,
2,04,080 Section 0 (page 9) would then read as follows
"The Mayor and council members should strive not to criticize any person in a public meeting or In public
electronic mail messages, The same expectation applies to City staff in the exercise of other official
duties, Nothing should limit the Mayor, a council member or staff person's right to report wrongdoing,"
3) Gentle Person AgreemenLyou did not discuss thiS at the last meeting but you could easily adopt this
as a resolution. Council should discuss it this evening and direct staff to bring back a resolution for
adoption at a future meeting, There is no need to reference the Gentle Person Agreement in the
ordinance because you are not giving It the force of law (per Richard),
4) "No member shall speak tWice on a motion on the floor ,"(2,04020 Section K).. thiS is In your current
rules AMC 2,04,060 and in Chapter 2 Section 4 of Roberts Rules,
Section 2,04,020 Section H Robert's Rules of Order states that Robert's Rules of Order shall be the
authority for government of the Council during ItS sessions, when not in conflict with the City Charter and
these code rules, Failure to strictly follow Robert's Rules of Order shall not be cause to void or otherwise
disturb a decision or action of the Council The counCil will strive to be clear in its proceeding,
Leaving 2,04,020 Section K as is means that even if you do not strictly follow Robert's Rules of Order, you
will adhere to "no member shall speak twice on a motion on the floor" because you've adopted it as a rule,
I hope this helps, I'll bring hard copies of thiS email to the meeting tonight.
Ann
11/0(,/07
DRAFT
Renccts input Irom meclings
10/04,10/24,11/17,11/28,12/11,1/8/07,2/1/07,4/0/07,5/20/07 and ')/25/07
Gentle Person Agreement
Renects copy submitted by Alicc Ilardesty and revised copy per group direction.
Tbese items were deleted from Rules.
I). Draft ordinances: Councilors sbould try to accomplish any editing of drali ordmances
before tbe meeting by consulting with stall If Council gcts bogged down, consider
giving stall clear instructions that thcy should f(lllow in crafting exact wording. (See
section 5.0.1 in currcnt drali rules.)
2) Land Use Public Ilearing: Be conscious that extensive questionmg of applicants in
land use public hearing can delay public input and lead to continuation of hearing to a
later date, witlI the result that public input can be I()rgotten and precious timc expensed.
Try to keep questions as succinct as possible.
4) Courtesy: All councilors, Commissioners, Stafland members of the public should be
courteous with each other, even when they disagree. Everyone should be reminded that it
is counterproductive to attack others in public.
5) Public Positions: Wben dealing witb the public or other public agencies, councilors
should be clear about when they are speaking I(lr themselves as opposed to representlllg a
position taken by the entire council.
(,) Councilors attending otber meetings, either as liaisons or individuals should accord the
same respect towards the cbair and other members as they do towards one another and
the Mayor or presiding ofllcer at council meetings.