HomeMy WebLinkAbout2007-1218 Documents Submitted at Meeting Budget Committee Appointment Ballot Count
Round 1
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw ?` Allen Douma x" '
Round 2
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery 1r
Cathy Shaw Allen Douma
Round 3
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
a,
Round 4
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Budget Committee Appointment .z;ounCilor Jackson
.
Round 1
Marty Levine Lynn Thompson
Greg Lemhouse \ Suzanne Frey l
-
Don Laws Dennis Slattery
Cathy Shaw ~ Allen Douma
Round 2
Marty Levine - Lynn Thompson
Greg Lemhouse - Suzanne Frey
Don Laws - Dennis Slattery
Cathy Shaw Allen Douma
Round 3
Marty Levine - Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws - Dennis Slattery
Cathy Shaw Allen Douma
Round 4
Marty Levine - Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws - Dennis Slattery
Cathy Shaw Allen Douma
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Round 2
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Councilor Chapman
'X-
~
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 2
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
+-
Mayor Morrison
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
~
-+-
Budget Committee Appointment
Councilor Silbiger
Round 1
Cathy Shaw
L--
Lynn Thompson
Suzanne Frey -
Dennis Slattery /
-
Allen Douma ~
-
Marty Levine
Greg Lemhouse
Don Laws
Round 2
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Round 3
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Round 4
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Budget Committee Appointment
Round 1
Marty Levine -
Greg Lemhouse -
Don Laws L
Cathy Shaw -
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Round 2
Marty Levine - Lynn Thompson
Greg Lemhouse - Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
-
Round 3
Marty Levine - Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
-
Round 4 .
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
-
Cathy Shaw Allen Douma
Councilor Hartzell
L
'X
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
--
Round 2
Marty Levine -
Greg Lemhouse
Don Laws
Cathy Shaw
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Councilor Navickas
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
--
---
Budget Committee Appointment Councilor Hardesty
Round 1
Marty Levine Lynn Thompson V-,**'
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Round 2
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Round 3
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Round 4
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Budget Committee Appointment Ballot Count
Round 1 Ir
Marty Levine - Lynn Thompson
Greg Lemhouse - Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
-
Round 2
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey I
Don Laws Dennis Slattery fIlL ~
Cathy Shaw -IL-- ~ Allen Douma
Round 3
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
i.~
Round 4
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Councilor Chapman
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Don Laws
Cathy Shaw
Round 2
Marty Levine -
Greg Lemhouse
Don Laws
Cathy Shaw
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
_.......J .ynn Th~HB~~6ft
Suzanne Frey
Dennis Slattery
A liP" DoutllBr
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
X-
Budget Committee Appointment
Councilor Hardesty
Round 1
Marty Levine
Lynn Thompson
Greg Lemhouse
Suzanne Frey
Don Laws
Dennis Slattery
Cathy Shaw
Allen Douma
Round 2
Marty Levine Lynn Thompson -
Greg Lemhouse Suzanne Frey -
Don Laws Dennis Slattery V
-
Cathy Shaw Allen Douma
-
Round 3
Marty Levine Lynn Thompson -
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery -
Cathy Shaw Allen Douma
-
Round 4
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey -
Don Laws Dennis Slattery -
Cathy Shaw Allen Douma -
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Councilor Jackson
Round 2
Marty Levine LyJm 'H1uU1p~UIl~ -
Greg Lemhouse Suzanne Frey L
Don Laws Dennis Slattery -
Cathy Shaw Alten Douma -
Round 3
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey -
Don Laws Dennis Slattery -
Cathy Shaw Allen Douma
Round 4
Marty Levine Lynn Thompson
Greg Lemhouse Suzanne Frey
Don Laws Dennis Slattery
Cathy Shaw Allen Douma
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
CY
Mayor Morrison
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Round 2
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Lynn Thompsen
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
---t-
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 2
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Councilor Silbiger
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Budget Committee Appointment . ~
Round 1 Re~ of R~ 0~
~ ~Thornpson
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3
Councilor Hartzell
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Marty Levine
Greg Lemhouse
Suzanne Frey
Don Laws
Dennis Slattery
Glen Douma
Cathy Shaw
Round 2
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw ~
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Budget Committee Appointment
Round 1
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 2
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 3
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
Round 4
Marty Levine
Greg Lemhouse
Don Laws
Cathy Shaw
o
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
---L
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Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Lynn Thompson
Suzanne Frey
Dennis Slattery
Allen Douma
Councilor Navickas
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I'm concerned abol.Jt the animals i.n Ashland t.,ho ar'e tied L!P at their homes
far excessive periods. They suffer lonelLness. frustration and boredom.
They also run the risk of strangling to death, getting abused b? kids or
aduits, getting attacked by animals, or dying of heatstroke.
Jackson County allows animals to be tied far their entire lives en short
chains. This is not a life that anyone in Ashland, including pets, should
have to endure. Please pass a I a I.., to ma.ke this kind of an'l'imal abuse
illegal. Please heavily restrict the tethering of dogs and other animals
at their homes.
By
help people. Chained dogs are often a barking
likely to bite eORle than oth~r dogs are.
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Dear Councilors and Mayor:
I'm concerned about the animals in Ashland who are tied up at their homes
for excessive periods. They suffer lonelines~. frustration and boredom.
They also run th~ risk of strangling to death, getting abused by kids or
adults, getting attacked by animals, OT dying of heatstroke.
Jackson
chains.
have to
i I I e9 a I .
at their
County allows animals to be tied for their entire lives an short
This is not a life that anyone in Ashland, including pets, should
endl_lre. Please pass a lOll..' to make this kind of an"lmal abuse
Please heavily restrict the tethering of dogs and other animals
homes.
By do i n9
also help people. Chained dogs are often a barking
likely to bite eORle than oth~r dogs are.
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Dear C6uncLlors and
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I'm concerned about the animals in Ashland who are tied up at theIr homes
for excessive periods. They suffer loneliness, frustration and boredom.
They also run the risk of strangling to death, getting abused by kid~ or
adults, getting attacked by animals, or dying of heatstroke.
Jackson
chains.
have to
illegal.
at their
County allows animals to be tied for their entire lives en Ehort
Thi.E is n':Jt a.' life tha.t anyone 1n A.;;hland, incl'_lding pets, .:;h':Juld
endure. Please pass a 10.1" to make this kind of an"'imal abuse
Ple~se heavrly restrict the tethering of dogs and other animals
homes.
By doing
also help people. Chained dogs are often a barking
likely to bite than oth~r dogs are.
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Dear CounCLlors and Mayor:
I'm concerned about the animals in Ashland who are tLed up at their homes
far excessive periods. They suffer lanelLnes:s. frustration and boredom.
They also run the risk of strangling to death, getting abused by kids or
adults, getting attacked by animals, or dying of heatstroke.
->
-------
Jackson County allows animals to be tied for their entire lives on short
chains. This is nl~t a life that any.~ne in A:shland, in.=luding pets, -:sh'~uld
have to encklre. Please pass a la'" to ma.ke this kind of animal abu.se
illegal. Plea-:se hea'.,rily re:;"tri.=t the tetheri.ng of dog-:; and other anim-als
.at their homes.
.;-
By
also help people. Chained dogs are often a barking
likely to bite than oth~r dogs are.
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Dear Councilors and Mayor:
I'm concerned about the animals in Ashland ""ha a.r'e tied '_IP at their' homes
for excessive periods. They suffer lcnelines5. frustration and boredom.
They also run the risk of strangling to death, getting a.bused by kids or
adults, getting attacked by animals, or dying of heat~trake.
Jackson County allows animals to be tied for their entire lives on ~hort
chains. This is
have to enclure f
illegal. Please
at their homes.
not a life that anyone in Ashland, including pets, ~hauld
Please pass a law to make this kind of ariimal abuse
heavily restrict the tethering of dogs and other animals
also help people. Chained
to bite eople
....
are often a barking
By doing this, you
nuisance. Thev're
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Dear Councilors and Mayor:
f I'm concerned about the animal'::; i.n A::;hland I,.,ho ar'e tH?d up at their' homes
for excessive periods. They suffer loneliness, frustration and boredom.
They also run the risk of strangling to death, getting ~bused by kids or
adults, getting attacked by animals, or dying of heatstroke.
J "I.':::kson
chains.
have 1:;0
illeqal.
a.t the-i r
County allows ani.mals to be tied for their entire lives on sh6rt
This is not a life that anyone in Ashland, including pets, should
endure. Please pass a law to make this kind of animal abuse
Please heavily restrict the tethering of dogs and other animals
homes.
,are
C"Jften a bil.r'kinq
r doq''S 3. I-a.
<..,,'
By doing this, you will also help people. Chained
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Dear Councilors and Mayor:
I'm concerned about the animals in Ashland who are tied up at their home~'
for excessive periods. They suffer loneliness, frustration and boredom.
They also run the risk of strangling to death, getting abused by kids or
adults, getting attacked by animals, or dying of heatstroke.
Jackson County allows animals to be tied far their entire lives en short
chains. This is not a life that anyone in Ashland, including pets, should
ha....e to end'_lre. Please pass a lal~1 to make this kind of an"'lmal abuse
illegal. Please heavily restrict the tethering of dogs and other animals
at their homes.
By doing this, you
nuisance. Thev're
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also help people. Chained dogs are often a barking
likelv to bite than oth~r dogs are.
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To Ashland City Council
Steven Daneman
250 Sunnyview Street, Ashland
12/18/07
Thank you for this opportunity to provide testimony in regard to the proposed regulations
for pervious surfaces and lot coverage. I testify in support of allowing 10% of lot
coverage as pervious surfaces, including driveways.
Staff has proposed only a 5% amount of pervious surface, excluding driveways. There
are several reasons why the 10% amount, including driveways, is a better solution, while
also meeting the goals and rationale for lot coverage limitations.
The City has a legitimate interest in managing storm water runoff and limiting peak flows
to reduce flooding. Using performance standard criteria, allowing pervious surfaces that
do not count against lot coverage complies with the goal of reducing peak flows since
pervious surface driveways actually have a water retention capacity. Pervious driveways
also have the added benefit of minimizing sediment and pollution runoff.
I would also ask that you consider this regulation in light of the proposed expansion of
the fire truck turnaround requirement. If driveways are not included in allowed pervious
surfaces, turnaround areas could have substantial negative impact on some property
owners by unreasonably limiting the use of their property without serving any public
interest. Allowing the use of pervious surfaces for driveways would give property owners
an alternative that would promote the beneficial and efficient use of their property while
still controlling storm water runoff.
In addition, including driveways in the definition of pervious surfaces would likely have
a beneficial impact in increasing the use of pervious concrete in general. As pervious
concrete usage becomes more common the relative cost compared to standard surfaces
should be reduced and become more cost competitive. If pervious surfaces could be
encouraged in driveways and fire truck turnaround areas, owners would be more likely to
use pervious surfaces voluntarily in adjacent areas like flag driveways and garage entries
due to economies of scale, thus providing a multiplier effect of benefits.
Finally, since the use of pervious surfaces in driveways and fire truck turnaround areas
will satisfy the City's interest in managing storm water runoff, the allowed area should
not be arbitrarily set at a 5% level that may be too small to include the entire driveway
and turnaround areas, in addition to walkways and decks. It would be counterproductive
to place the City in the position of trying to micro-manage the square footage of garden
paths because the standard was set too low.
Since the City's legitimate interests are satisfied by pervious surfaces, you should permit
a 10% lot coverage amount that would provide the benefit of economic scale necessary to
encourage adoption of this emerging construction technique.
I encourage you to adopt a 10% pervious surface standard that includes driveways.
Thank you.
RECEIVED
To: Ashland City Council
From: Bonnie Brodersen, 635 Wrights Creek, Ashland, OR
Date: December 17, 2007
Re: Comments Concerning Amendments to the ALVO's (Chapter 18, et al)
DEe 1 8 2007
City of Ashland
Community DeveloptllEll1t
Response to Ashland Land Use Ordinances -- Proposed Draft Amendments.
Section:
18.08.160 Coverage
The proposed definition of "coverage" will now permit driveways to be excluded
from lot coverage requirements (up to 5%) because the proposed definition of "porous
solid surface" now includes pervious asphalt and pervious concrete - materials from
which driveways can be constructed. If the city wants driveways included as "coverage,"
then the defmition needs clarification.
Driveways, even permeable driveways, do not allow for normal infiltration.
Permeable driveways get clogged with dirt. Even permeable driveways that are well
maintained and from which dirt has been removed, do not provide normal infiltration.
Does the city really want to eliminate pervious driveways from the coverage
requirement. These driveways are relatively untested and provide us with a false sense
that something is being done to address the issue of runoff? It's incumbent upon the City
to seek information from those who have experience and expertise in the use of pervious
driveways/surfaces before it defmes "pervious asphalt" and "pervious concrete" as
"porous surfaces" or concludes that a permeable driveway will permit normal
infiltration. If there is not normal infiltration, there will be runoff into our streams and
creeks. Runoff, carrying oil, sediment, pesticides, etc., pollutes our wetlands and streams
and causes bank erosion. All surfaces which cause runoff should be included in the
definition of "coverage The proposed amendment allows for greater coverage of lots
when, if we are concerned about preserving our natural resources, we should be
encouraging further reduction of coverage. For example, in the R-l zone the proposed
amendment would allow 45% of the lot to be covered.
The definition of coverage as revised, will increase the likelihood of flooding and
pollution of our waterways and will promote destruction of the natural flora. And from a
visual standpoint, natural flora, and live greenery win hands down over asphalt and
concrete. As Jom Mitchell wrote: "Don't it always seem to go, that you don't know what
you've got. They paved paradise and put up a parking lot."
The proposed revisions violate Ashland's Comprehensive Plan which has as two
of its Goals: to "[p]rotect the quality of riparian resource lands..." and "[t]o preserve and
protect significant wetlands, and to mitigate potential impacts on these areas due to
development and conflicting uses." CP page IV-II & 13 a. "This objective shall be used
consistent with the desire to preserve land by using the smallest lot coverage possible."
CP Housing Goal 6.10 (3)
Finally, was it the intent to use the words "or other solid surfaces" rather than
"and other solid surfaces" in the first sentence of the proposed amendment?
the more impact it has on a neighborhood and on resources: there is greater impact during
construction, more coverage, larger percentage of impervious surface, greater disturbance
of natural areas, etc. Larger homes, in general, use more of our natural resources; i.e., the
larger the home, the greater the consumption of electricity to light it, water for
maintaining the yard/flora, natural gas to heat it, etc. And a large home is more likely to
visually impact a neighborhood than does a smaller home. It is incumbent upon the city
to continue to give neighbors the opportunity to be heard concerning impacts of homes in
excess of2500 square feet. The Type I procedure offers neighbors an opportunity for
notice and to be heard. But the proposed amendments to the Type I procedure will
eliminate this avenue for citizen input.
Finally, for both ecological reasons and for getting the most benefit from the land
available for development in Ashland, the City should discourage the construction of
large homes. Subjecting homes in excess of2,500 sq. ft. to a site review may be one of
several avenues for doing that.
3
Motion to approve the Public Arts Master Plan following additions:
1. Staff should draft an ordinance that would incorporate the Policies and
Procedures section in Appendix A, to be reviewed by the Public Arts
Commission and subsequently approved by Council.
2. The first three lines of paragraph 4 on p. 19 should be deleted and
replaced with the following language: "Public Art should be located in
areas where large numbers of people gather or pass through. This
includes the downtown, high-use parks, and shopping areas
throughout the City."
3. The Public Arts Commission will return to the Council with proposed
funding and project options in late February or early March.
f!3-arJt;/Jm~
Suggested redraft of "Gentleperson' s Agreement"
Alice Hardesty
12-16-07
I. Draft ordinances: Councilors should try to accomplish any suggested changes or
editing of draft ordinances before the meeting by consulting with staff. Changes
that are ~learly word~d are always most helpful, whether they are presented prior .e
to or dUrIng the meetmg. -to A. r. t~ trJ-. t7)..s effrt UA.)
~tr\.V(. "UMJ( ~ e+fc ~VG
2. Land Use Public Hearings: Councilors shouldAsNfe tkat~uestioning for the'" 0
purpose of gathering information from staff and applicants is efficient and
balanced with public input and established time constraints.
3. Courtesy: All councilors, commissioners, staff, and members of the public should
remember to be courteous and patient with each other, especially when they .
disagree. "oiA)." L . I A l- ....._.il, {)f4 ~1tJ>7
~\rJ (tfU~ ~t~( O<A\., ~
4. Public Positions: When ~JlliRB..wit~Jhr tbi. ~I public agencies,
councilors should be clear about whether they are speaking for themselves or for
the entire council.
5. Councilors attending other meetings, either as liaisons or individuals, should
accord the same respect towards the chair and other members as they do towards
one another and the Mayor or presiding officer at Council meetings.
Mavor/Councilors - ResDonse from City Recorder
The proposed policy was meant to meet the new State law requiring that city's formally adopt a Public
Records Request procedure and fee schedule.
The proposed policy only reflects or captures how we currently process records requests, which works
well as it is now. The policy was not meant to make any changes but only to reflect what the current
process IS.
Hartzell Questions / ProDosal on Public Records Policv
Explanatory comments are in italics.
Value and Concern: There's a fundamental issue of balancing the public's right to access public
information with the cost of implementing that right.
QUESTIONS
1. Section 6. Will this cost extra or will cost be adjusted? Example: Large print uses more paper,
potentially more time.
Cost of copying would be based on number of pages. Because copiers are more "user friendly"
these days it is not difficult or time consuming to change the set-up on the copier for larger
print.
2. Section 9.a. paragraph two: What is meant by "extraordinary" or "significantly disrupt normal
discharge?" What protections can be added here to protect public access in times when material
requested is controversial? If the city is short-staffed, such a request is going to be disruptive,
but from no fault of citizen. Is there a cap on time spent on futile research?
"Extraordinary" etc. was used to help define the "30 minute test"
Controversial materials are public records regardless of their nature. The only exception would
be if the public records are exempt from disclosure under ORS 192.410 to 192.505
State law does not require "on demand" requests for public records the timeline is governed by
the ORS statute which we are required to follow regardless of staffing
"Futile research" - If the public records request is a "legitimate" the request it will include
specificity on the records being requested.
3. Section 9.b. What change could be made to include time spent applying ORS 192.410-.505 in
the initial 30 minutes? Or reducing the cost?
It is very unlikely that a request for records that requires the City Attorney's review would
result in less than 30 minutes. The 30 minutes begins when the request is initially reviewed by
the department and then the determination of review by City Attorney is made.
4. Section 10.a. Who is the "City Records Officer?" What are examples of waivers? Private media
outlets? Is Section 1O.b. also supposed to read City Records Officer instead of Department
Head?
The attempt here is to involve the department that is providing the records. The "City Records
Officer" is the City Recorder, but Department Heads should also be allowed to make decisions
that effect their own department.
Examples of waivers include local news media, private publications of newspapers, councilor
requests, special interest groups, etc.
4\ c;:..M.nn 1 (),. \X!h"t'" "n "v",,"n!.. nf'" nnn_rnl1t.n.. "",,t..ri,,!?
Non-routine items are identified differently in each department.
6. As written, who decides on whether or not requested material is needed to act in one's official
capacity? This is a political decision and as such should be protected as much as possible from
political influence.
I leave this for the council to discuss. The policy is written purposely to be general and flexible
and allow departments to make common sense decisions.
PROPOSED CHANGES
1. Section 2.1. end sentence after". . . during usual business hours." It strikes me that facilitating
public access to public information is part of job of public official.
Have no problem with proposed change.
2. Section 5. Add: "This requirement shall not be a barrier to a timely opportunity to view
documents. "
Do not see the need to add this statement. Please explain what your mean by "barrier"
~ Section 9.a. "Copies of documents provided by a routine file search [ADD: of30 minutes or
l7 less] will be charged..."
Good suggestion.
~ection 9.c. "... and the requestor confirms [ADD: in writing] that s/he wants the City to
~roceed... "
Good suggestion.
(). Section IO.b. Department Heads should not be pu!J"tr POS.ll itlin nIJ of ruling on waivers; should
rest with central, neufr, 'on. Jo 1f.v:J o/fz:I 1ft III {~
o e . ould have the ability to make decisions that affect their
epartment.
((i)Move lO.e. up to be the new "c" - define term (routine materials) before it's used. Give
V examples.
Have no problem moving the definition but hesitate adding examples as this should remain
flexible. Business changes over time, along with types of documents. I believe we should
deter from specifying certain types of documents in the policy in order to remain flexible.
7. Section 11. ADD subsection "a. The City will maintain a record of requests, time used, and the
assessed costs."
Don't find this sentence necessary.
Any requests that are submitted in writing will be subject to the Public Records Law and the
State Archivist Retention Schedule. The public records request will include the time used and
cost associated.
I do not support maintaining a record for all requests, only those that are submitted in writing.
It would be more time consuming for staff to maintain a file of all requests if it included those
that took less than 30 minutes.