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Home My WebLink About2008-013 Contract - CVO Electrical Systems Contract for PERSONAL SERVICES Less than $25,000 CITY OF ASHLAND 20 East Main Street Ashland, Oregon 97520 Telephone: 541/488-6002 Fax: 541/488-5311 CONSULTANT: CVO ELECTRICAL SYSTEMS, LLC CONTACT: DAVID CASTOR, PE ADDRESS: 1600 SW WESTERN BLVD, STE 160 CORVALLIS OR 97333 TELEPHONE: 541/752-2829 FAX: 541/752-4830 DATE AGREEMENT PREPARED: 11/16/07 BEGINNING DATE: 11/26/07 COMPLETION DATE: COMPENSATION: NTE $10,000.00 SERVICES TO BE PROVIDED: ARC FLASH HAZARD ASSESSMENT ADDITIONAL TERMS: &/ CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at ns own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper Performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, n required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. 3. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated above and complete the service by the completion date indicated above. 4. Compensation: cny shall pay Consultant for service performed, including costs and expenses, the sum specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract. 7. Uving Wage Requirements: If the amount of this contract is $15,964 or more, Consultant is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 500/0 or more of the service work under this contract. Consultant is also required to post the attached notice predominantly in areas where it will be seen by all employees. 8. Indemnification: Consultant agrees to defend, indemnify and save cny, ns officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any Person (including injury resulting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the Performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract). Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 10. Independent Contractor Status: Consultant is an independent contractor and not an employee of the cny. Consultant shall have the complete responsibility for the performance of this contraCt. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract. Consultant is a subject employer that will comply with ORS 656.017. · Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed b" them, and the a oval b . Cit of an . assi nmant or subccntmct shall not create an contractual ralation bet\lJcen the assi nee or subcontractor and Ci. . CONSULTANT CITY OF ASHLAND: BY j)~ BY ~~ . fl' · B /_ Sjgnature FINAN DIRECTOR ~lIt({ LAS7t!Jr OR Print Name TITLE M~~w-MC(VJet,~ 11/~7/b7 CITY ADMINISTRATOR / 1-/2,/ /0/ ( DATE DATE Date: I 6 ftJ. I/./'B .()tJ. ~ OL{ /~O (For City purposes only) FederallD# cJO-d9d59/S- *Completed W9 form must be submitted with contract ACCOUNT # PURCHASE ORDER # Form W-g Request for Taxpayer Identification Number and Certification Give form to the requester. Do not send to the IRS. Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose number to enter. Certification Under penalties of perjury, I certify that: 1 . The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. I am a U.S. person (including a U.S. resident alien). Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, yments other an interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. (See t instr ctions Q age 4.) (Rev. November 2005) Department of the Treasury Internal Revenue Service N Q) C) <<1 a. c o G) en 0.6 ~;= ..u o 2 1:1;) .t: .5 D.u -= 'u Q) Q, U) Q) Q) en Name (as shown on your income tax return) CVO Electrical Systems, LLC. Business name, if different from above D Individual! Check appropriate box: Sole proprietor Address (number, street, and apt. or suite no.) 1600 SW Western Blvd, Suite 160 City, state, and ZIP code Corvallis, OR 97333 List account number(s) here (optional) D Corporation Sign Here Signature of U.S. person. Purpose of Form A person who is required to file a . formation return with the IRS, must obtain your correct tax yer identification number (fIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. U.S. person. Use Form W-9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. In 3 above, if applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income. Note. If a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W-9. For federal tax purposes, you are considered a person if you are: III Partnership 0 Other ~ _ _ __ _ __ __ _ __ __ __ _ D Exempt from backup withholding Requester's name and address (optional) ~ or Date . . An individual who is a citizen or resident of the United States, . A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, or . Any estate (other than a foreign estate) or trust. See Regulations sections 301.7701-6(a) and 7(a) for additional information. Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. Further, in certain cases where a Form W-9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W-9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income. The person who gives Form W-9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in the following cases: . The U.S. owner of a disregarded entity and not the entity, Cat. No. 10231X Form W -9 (Rev. 11-2005) ~osal for: evo Electrical Systems, LLC City of Ashland Electric System Arc-Flash Hazard Assessment Prepared by CVO Electrical Systems, LLC Proposal Reference Number 042207 Contact Information: David Castor, P.E. CVO Electrical Systems, LLC 1600 SW Western Blvd, Suite 160 Corvallis, OR 97333 541.752.2829, Ext 21 David. castor@cvoes. com Introduction CVO Electrical Systems (CVOES) is pleased to provide this proposal to perform an arc- flash hazard assessment of the City of Ashland's electrical distribution system with a project scope as described below. If there are any questions regarding this proposal, or any additional information is required please contact us at any time. Objective Provide a detailed arc-flash hazard assessment, in accordance with the requirements of the 2007 NESC and, where applicable, NFPA 70E-2004 and IEEE 1584-2002, to identify potential arc-flash risk levels for major electrical equipment in the City of Ashland electrical distribution system. The scope of the hazard assessment will include the following portions of the electrical system: Mountain Avenue Substation . City of Ashland owned substation distribution equipment downstream ofBP A's 12.47-kV, 1600A Disconnect Switch (L-621) located upstream of the City's Voltage Regulator. Ashland Substations . City of Ashland owned substation distribution equipment downstream of PacifiCorp's 12.47-kV, 1200A Circuit Breaker (5R241) load side disconnect and by-pass switches. @evo ELECTRICAL SYSTEMS, LLC - APRIL 2007 PAGE 1 OF 1 PROPOSAL 042207 12.47 kV Distribution System . All City of Ashland Distribution Feeders Low Voltage Equipment . City of Ashland-owned service transformers, metering equipment and other low voltage equipment that is part of the City of Ashland electrical distribution system. General The project will consist of the following major tasks: . Data collection to obtain necessary information for system analysis and modeling. . Computer modeling of the electrical system using commercial software to determine short circuit currents, fault clearing times and calculated arc energy. /' Determination of fault clearing times for each major portion of the system. ~ Determination of expected worst-case arc-flash energy based on applicable standards. /" Determination of required PPE for each portion of the system based on applicable standards and calculated arc-energy. . Preparation of a concise Summary ofPPE Requirements suitable for field use. . Prepare Arc-flash warning label PDF files where applicable with estimated energy levels, PPE requirements, amplifying information. . Prepare recommendations for PPE and energized work practices. . Prepare a written draft and final report documenting the results of the Arc-Flash hazard assessment. Task Descriptions Data Collection We anticipate a two-step process in obtaining the necessary data in an efficient manner. The first step would be to review all available relevant documentation on the electrical system, including system maps, one-line diagrams, relay setting data and test reports. This would allow us to develop basic system modeling, while noting areas where additional information is needed. Any missing data would be collected by field inspection. We anticipate up to 2 days of on-site data collection would be required. System Modeling An accurate computer model will be developed for the three-phase portions of the City of Ashland electrical system. This model will be used to determine the available fault currents and the expected fault clearing times. Supplemental calculations will be done for single-phase and V-phase taps. The NESC arc-flash tables are based on arc-flash calculations methods in the commercial software program ArcPro. This software is applicable to overhead lines and outdoor substations, but not for low voltage systems or @evo ELECTRICAL SYSTEMS, LLC - APRIL 2007 PAGE 2 OF 2 PROPOSAL 042207 enclosed equipment. The IEEE 1584 calculations are appropriate for the enclosed equipment and low voltage systems. The low-voltage calculations will be performed with other commercial software, such as EasyPower. CVOES has both ArcPro and EasyPower software and we will use a combination of both programs to determine the most appropriate arc-flash energy levels and required PPE. Protective Device Settings and Clearing Times Because the calculated arc-flash levels are highly dependent on the fault duration, it is necessary to determine the expected fault clearing times for each portion of the system. Where protective device setting changes or replacement could result in significant improvement in arc-flash energy estimates, recommendations will be provided for such improvements. Further analysis, such as system protective device coordination studies, may be recommended but are outside the scope of this study. Arc-Flash Hazard Assessment We will perform an arc-flash hazard assessment based on the scope of work and the recommended practices of the 2007 NESC, IEEE 1584-2002 and NFPA 70E-2004 as applicable. In general, the scope of the arc-flash study will extend from the interface with the transmission system down to low voltage locations for which the utility has ownership or responsibility The arc-flash hazard assessment will include evaluation of the following system areas: Substations Available short-circuit currents and expected clearing times will be determined using the EasyPower system model. Arc energy will be determined for each portion of the substation using the ArcPro software in conjunction with the assumptions used in the 2007 NESC. For each substation, at a minimum the following areas will be computed separately: . Incoming primary system, including disconnect, circuit switcher and transformer prImary . Transformer and portions of the system within the transformer differential zone . Secondary Bus through the feeder breakers or substation reclosers . 12.47 kV feeders downstream of feeder breakers or reclosers. This would include voltage regulators. . Any metal-clad switchgear will be evaluated based on IEEE 1584-2002 requirements For each substation, a concise table will be provided summarizing the required PPE for each area in the substation. In addition, arc-flash warning label PDF files can be provided. for major equipment, such as Circuit Switchers, Power Circuit Breakers, Circuit Reclosers, Voltage Regulators, and Capacitor Banks. @CVO ELECTRICAL SYSTEMS, LLC - APRIL 2007 PAGE 3 OF 3 PROPOSAL 042207 Distribution System Medium voltage distribution systems will be evaluated using the tables in the NESC where applicable. Clearing times will be based on recloser or relay fast curves assuming all energized distribution work is conducted with upstream protective device in one-shot or hot line tag mode. Special cases will be evaluated using Arc-Pro software. A concise table of arc-flash hazard levels and PPE requirements indexed by feeder and, if necessary, location will be provided. For distribution feeders that can be fed from multiple substations or feeder positions, the worst-case arc-flash will generally be used. We will also provide guidance on when the arc-flash levels need to be re-evaluated as the system configuration changes or system improvements are made. Low Voltage Equipment Low voltage calculations will be based on the most current IEEE 1584 recommendations and in compliance with NFP A 70E requirements. The calculations will provide the maximum expected arc flash incident energy and arc-flash boundary at each piece of electrical equipment covered in the scope of the study. We will evaluate the arc-flash levels for each scenario and provide worst-case arc-flash results. For 120/240 V locations recommendations will be provided for the applicability of the NESC guideline ofPPE rated for 4 cal/cm2. For 480/277 V locations, the arc-flash hazard is frequently higher than 4 cal/cm2 and a detailed assessment will be performed in accordance with IEEE 1584. Per IEEE 1584 guidelines, arc-flash energy will be determined at 100% and 85% of the calculated arcing current, and the worst-case arc energy will be used. A detailed arc-flash report will be provided that tabulates the arc-flash energy for the low voltage equipment and provides the Flash Hazard Boundary at each location. We will provide arc-flash label .PDF files for all major 480 V equipment such as padmount transformers and 480 V metering equipment. Project Deliverables Project Report A complete report summarizing the results of the study and our recommendations will be provided. Prior to project completion we will issue a draft report for review by City of Ashland. After review of the draft report and resolution of any concerns, we will issue three (3) copies of the final report. The report will also include the following information: . Documentation of the system configuration and system data used. . List of any necessary assumptions made . Calculated short-circuit currents and fault clearing times . Individual arc-flash summaries for the substations and each feeder @evo ELECTRICAL SYSTEMS, LLC - APRIL 2007 PAGE 40F 4 PROPOSAL 042207 . Recommendations for PPE Optional Services · PowerPoint presentation to City of Ashland management and staff of the Arc Flash Study results · Customized, pre-printed weatherproof vinyl Arc-Flash warning labels. · Review of existing City of Ashland work practices, standards and policies that may be impacted by the study and make suggested changes based on the new 2007 NESC requirements. Progress Reports We will provide briefmonthly progress reports for the duration of the project outlining project status, information required, and project financial information. Relevant Experience CVO Electrical Systems' engineers specialize in the analysis and design of electrical power systems for industrial facilities and electric utilities. We have a wide range of experience in electrical system analysis of all types and CVOES engineers have been at the forefront in the application of the new emerging arc-flash standards for industrial, commercial and utility clients. We have performed arc-flash hazard studies for several major utilities and large industrial facilities. We have also taught numerous seminars on the application ofNFPA 70E and IEEE 1584. The following projects are representative of our unique variety of projects: Dominion - Brayton Point Station - Protective device coordination study and arc-flash hazard analysis for a 1200 MW coal-fired power plant near Boston, MA. This project included a 345 kV substation. Dominion - Salem Harbor Station - Protective device coordination study and arc-flash hazard analysis of a 650 MW coal-fired power plant near Salem, MA. TransCanada Hydro - Arc-flash hazard analysis of thirteen hydroelectric facilities on the Connecticut and Deerfield rivers in Vermont, New Hampshire and Massachusetts. Hawaiian Sugar & Commercial Company; Puunene, Maui, ID. - Complete power system study, including short circuit, protective device coordination and power flow. Alcoa Aluminum - Intalco Works, Femdale, W A. Complete power system study including system modeling, short circuit, coordination and arc-flash. Georgia-Pacific - Complete electrical system studies, including arc-flash hazard analysis for large pulp and paper mills at Camas, Washington and Toledo, Oregon. @evo ELECTRICAL SYSTEMS, LLC - APRIL 2007 PAGE 5 OF 5 PROPOSAL 042207 Staff The engineering work for the Arc-Flash Hazard Analysis will be performed by David Castor and Martin Stoddard. Mr. Castor has performed numerous arc-flash studies and teaches seminars on conducting arc-flash hazard studies using EasyPower. He is a registered Professional Engineer with over 30 years experience in the design and analysis of electrical power systems of all types. Martin Stoddard is a registered professional engineer and has performed numerous arc-flash hazard studies, including the Dominion Energy Salem Harbor power plant, Georgia-Pacific Camas mill, and others. He regularly conducts seminars on EasyPower including use of EasyPower for arc-flash studies. Resumes are provided with this proposal. Business Background CVO Electrical Systems, LLC was formed in July 2005, when ESA, Inc was re-organized into two separate companies. ESA, Inc was started in 1984 to provide electrical engineering services and analysis software to the electric power industry. The ESA office in Corvallis Oregon became CVO Electrical Systems, and we are focused primarily on electrical consulting services. ESA, Inc remains owner and developer of the EasyPower software products and also provides specialized consulting services. The business goal of CVO Electrical Systems is to support the electrical industry by providing ,an independent source of specialized expertise. This expertise can be used to supplement an existing engineering team or it can be used to provide independent analytical engineering services, such as specialized system design, specification development, engineering studies and commissioning services. By concentrating on analytical services, we are able to maintain the unique expertise required for specialized studies such as conceptual design, protective relaying, short circuit, power flow, transient stability, harmonics, power quality, reliability, energy efficiency, lightning protection and motor starting. Where system performance and reliability is essential, CVO Electrical Systems offers power system design, plan development, and commissioning services. We focus on the system view, taking into account the successful operation of the entire system along with the individual components. This approach provides for significantly greater performance and reliability as compared to only testing individual components. The highest level of performance, reliability, and accountability can be achieved when project performance specifications are developed with integrated commissioning criteria. This sets clear, measurable performance goals for the manufacturers and the installers. Proposed Cost for Engineering Services Based on the Scope of Work described in this proposal, we propose to perform this work on a time and expense basis, including all related expenses including: . Computer services . Printing/plotting . TelephonelFax @CVO ELECTRICAL SYSTEMS, LLC - APRIL 2007 PAGE 6 OF 6 PROPOSAL 042207 . Miscellaneous supplies and consumables Assuming all work is completed before January 2008, we propose to provide the engineering services described above for a total cost not to exceed $9,980. This is based on the following cost detail breakdown: Service Fee Data Collection & Modeling $3,700.00 Engineering Analysis and Report $5,890.00 Site Visit Travel Costs (three trips) $390.00 TOTAL $9,980.00 This proposal is valid until December 2008. Option for Arc-Flash labels As an option, we can provide the printed arc-flash labels instead of just the PDF label files. These are high-quality vinyl labels using Brady material. The cost for the labels would be: 6" x 8" labels $7.00Ilabel $5.35/label 4" x 6" labels Assumptions System Scope This proposal is based on the scope of work described above. Data Collection To the extent possible, required data will be obtained from the existing documentation or from City of Ashland statI We have included costs for field data collection for up to 2 days on site to collect any additional information that may be necessary for the arc-flash hazard studies. Protective Device Clearing Times Protective device clearing times will be based on manufacturers curves and settings either field collected/verified or provided by City of Ashland statI Protective devices and associated relaying are assumed to be operating normally and within calibration tolerances. Clearing times for distribution feeders will be based on fast curves assuming the devices are in one-shot or hot-line-tag modes. @evo ELECTRICAL SYSTEMS, LLC - APRIL 2007 PAGE 7 OF 7 PROPOSAL 042207 Arc-Flash Hazard Analysis Based on input from City of Ashland on the most common operating conditions, we will evaluate up to 2 different operating scenarios in order to determine the worst-case arc- flash energy for each bus. Site Visits, Meetings and Travel Our proposal includes 3 trips to the utilities site, a data-gathering visit, an interim meeting to review the draft results, and a meeting to go over the final report. Payments CVO Electrical Systems will submit monthly invoices for progress payments based on work actually completed. Schedule The following proposed schedule is based on time duration after receipt of a Notice to Proceed. Task After Notice to Proceed City of Ashland provides initial drawings and other data 2 weeks Data Collection Completed 4 weeks Preliminary modeling complete 5 weeks Submit draft report 8 weeks Comments received from the City of Ashland 10 weeks Submit Final Report 12 weeks This is a preliminary schedule and can be expedited. We will work closely with City of Ashland to develop a schedule that meets your requirements. Conclusion We look forward to working with City of Ashland on this project and we appreciate your trust and confidence in CVO Electrical Systems. If you have any questions, or require any additional information, please do not hesitate to contact me at any time. Respectfully Submitted, CVO Electrical Systems, LLC David P. Castor, P.E. 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C .. )> o. c:: ~ ., 0 =-r m >< "'D . 0 ~ 0 . ,... o. ~ z 0 < N a a CJ Co (I) 0 c- O) ::] II (I) C" 3: 0) ~ )> ~ CITY OF ASHLAND REQUEST FOR QUOTATIONS Provide a detailed arc-flash hazard assessment, in accordance with the requirements of the 2007 NESC and, where applicable, NFPA 70E-2004 and IEEE 1584-2002, to identify potential arc-flash risk levels for major electrical equipment in the City of Ashland electrical distribution system. Please indicate your quotation for each of the following items as indicated below. - - . ...... ). Item Description Unit Price, if applicable Amount 1 Data Collection 2 Prelimina S stem Modelin 3 Re ort Submission 4 Arc Flash Hazard Assessment 5 Warnin labels PLEASE RETURN QUOTE BY: 9:00 AM Fridav. November 2. 2007 Date: By: ~f,~ -N1.~ ,^<<.-p- Ie C.VO c\e.ct-r~<A.1 $y~)Uc company Address: lhOO S~ UJt,st~y~ Blvd Svrk, II~O Corv~ /1;$ ) of< ~1&3~ Phone: 5 4/;/ .l5~. ;..Bf)..q I i-d- {)! , Electric Division 20 E'. Main Street Ashland, Oregon 97520 www.ashland.or.us G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2007\2007 Arc Flash Study RFQ Ele Dept 10 07.doc 6 Tel: 541/488-5357 Fax:541~552-2436 TTY: 800/735-2900 r~' CERTIFICATIONS OF REPRESENTATION Contractor, under penalty of perjury, certifies that: (a) The number shown on this form is its correct taxpayer 10 (or is waiting for the number to be issued to it; and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the I RS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, and (c) The work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent contractor as defined in the contract documents, and has checked four or more of the following criteria: )( (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. )( (2) Commercial advertising or business cards or a trade association membership are purchased for the business. )( (3) Telephone listing is used for the business separate from the personal residence listing. )( (4) Labor or services are performed only pursuant to written contracts. )( (5) Labor or services are performed for two or more different persons within a period of one year. 1 (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ~CZiJ ontractor / I /':'7 In 7 Date Page 1 / 1 ASH LAN BITY RECORDE 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 2/5/2008 08095 VENDOR: 010860 CVO ELECTRICAL SYSTEMS, LLC 1600 SW WESTERN BLVD, STE 160 CORVALLIS, OR 97333 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: ELECTRIC Contact: Scott Johnson Confirming? No ARC Flash Study for the Electrical System Not to exceed $10,000 10,000.00 Contract for Personal Services Date of aQreement: 11/16/07 BeQinninQ date: 11/26/2007 Completion date: 01/01/2009 Insurance reQuired/On File BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL . tb< VENDOR COpy CITY OF . ASHLAND REQillSITION No. PW _ - FY 2008 Department ELECTRIC UTILITY Date November 16,2007 Vendor CVO ELECTRICAL SYSTEMS, LLC Requested Delivery Date ASAP 1600 SW WESTERN BLVD. STE 160 Deliver To DICK W ANDERSCHEID CORVALLIS OR 97333 _ Via SCOTT JOHNSON Account No. 690.11.18.00~ (* Note: Please allow approximately two(2) weeks for delivCJY on items not 6 t:' /f' I' ~ ~ caried in stored, and approximately two (2) months on printing jobs.) .c/cL -' ::? ~ p- ~ /'. . , If i:t~~.tt ~ '7~tt'Z; /P- Item No. Quantity Unit Description ARC Flash Study for the electrical system $ 10,000.00 ~.ceJ .-~9 Job No. Unit No. I hereby certify that the above items are necessary for the operation of this department and are budgeted ~tf~p~ Issued By Date Received By r~' G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2007\2007 CVO Arc Flash Req 11 07.xls