HomeMy WebLinkAbout2008-0204 Tree MIN
CITY OF
ASHLAND
ASHLAND TREE COMMISSION
MINUTES
February 4, 2008
CALL TO ORDER -Chair Laurie Sager called the Ashland Tree Commission meeting to order at 7:00 p.m. on February 4, 2008
in the Siskiyou Room in the Community Development and Engineering Services Building located at 51 Winburn Way,
Ashland, OR.
Commissioners Present Council Liaison
Laurie Sager Russ Silbiger, Absent
Kelly Cruser
John Rinaldi Jr. Staff Present
Zane Jones Amy Anderson, Assistant Planner
Anne Rich, Parks Department
APPROVAL OF MINUTES
November 8, 2007 Tree Commission Minutes - Rinaldi/Jones m/s to approve the minutes of November 8, 2007. Voice vote:
all A YES, Motion passed. The minutes of November 8, 2007 were approved as presented.
PUBLIC FORUM
None present
PUBLIC HEARINGS
PLANNING ACTION: PA2007-01940
SUBJECT PROPERTY: 172 Skidmore St.
APPLICANT: Urban Development Services, LLC
DESCRIPTION: Request for a Conditional Use Permit and Site Review to construct two bathroom additions
totaling 115 square feet within the required setback to a historic, legal non-conforming multi-family residential
development located at 172 Skidmore Street. The application includes a request for a Variance to the requirement of
Section 18.92.070 that the off-street parking be paved and an Administrative Variance to Site Design and Use
Standards to allow for parking between the building and the street. COMPREHENSIVE PLAN DESIGNATION:
High Density Residential; ZONING: R-3-; ASSESSOR'S MAP #: 391 E05DD; TAX LOT: 1000
Site Visits and Ex Parte Contacts - Site visits by Rinaldi, Sager, Jones and Rich.
Amy reviewed the staff report and explained the project.
The Commission discussed the application and the variance request to not pave the parking area adjacent to the alley due to the
proximity of the parking areas and a tree on this site and a tree on the neighbor's property. The Commission felt that the paving
could potentially harm the tree and they gave their support to the applicants request to not pave the parking area.
Applicant testimony - None present.
Recommendations:
1) Tree Commission supports the Variance request to not pave the parking area in the vicinity of the trees as the paving will
only hasten the decline of the trees.
PLANNING ACTION #: PA-2007-01941
SUBJECT PROPERTY: 1070 Tolman Creek Rd
APPLICANT: Ogden Roemer Wilkerson Architecture AlA
DESCRIPTION: A request for Site Review approval to construct an approximately 52,] 63 square foot elementary school on
the Bellview School site located at 1070 Tolman Creek Road. The application proposes partial demolition of the existing
buildings and construction of a new 42,678 square foot elementary school facility. The 9,485 square foot original Bellview
School building (circa 1929) is to be retained and renovated as part of the proposal. Also included are requests for a Variance
to the required number of bicycle parking spaces to allow 33 bicycle parking spaces where 6S spaces are required; and Tree
Removal Permits to remove three Oak trees and one Sequoia greater than IS-inches in diameter at breast height (d.b.h.). The
application includes the removal of six smaller trees; because these six trees are less than IS-inches (d.b.h.) and located on
public school property they do not require Tree Removal Permits. [The Planning Director has determined the proposal is not
subject to the Development Standards for Floodplain Corridor Lands because the applicants have provided a survey
establishing the floodplain boundary as outside of the proposed area of disturbance.] MAP: 39 IE 14 CA; TAX LOT #: 4700;
ZONING: R-I-5; COMPREHENSIVE PLAN DESIGNATION: Single Family Residential
Site Visits and Ex Parte Contacts - Site visits by Rinaldi, Sager, Jones and Rich.
Amy gave the staff report and read the conditions of approval pertaining to trees, tree protection and landscaping.
Applicant testimony - Greg Covey and Heather Armstrong from Pardee/Covey Landscape Architects and David Wilkerson
from Ogden/Romer/Wilkerson Architecture were present to represent the applicants, Ashland School District. The applicants
explained the constraints of the site which lead to the proposed layout for the addition to the Bellview School. They stated that
there are a number of site constraints, such as the existing, historic 1920s building, the floodplain, bad soils, Oregon
Department of Transportation requirements and the City's Site Design and Use Standards. Neighbors to the north of the project
requested that the grove of Sequoias along the northern property line be saved. The trees were initially proposed for removal
but at this point one tree will be removed and the others will be retained. They discussed the proposed school bus loop off of
Siskiyou Blvd. on the south side of the project site. There are a number of trees that will be impacted by the proposed
development. The applicants showed the commission some civil changes that were made between the time the commission
received their packets and the meeting. An additional tree is going to be removed since the sidewalk that was originally
proposed to stop halfway around the loop will be continued to connect to Siskiyou Blvd.
Commission Discussion - Commissioner Rinaldi asked about tree mitigation and whether the trees that do not require permit
for removal will be mitigated. Amy explained that since the trees are not subject to the requirements of the land use ordinance
conditions cannot be imposed beyond what is required by code. The trees that are subject to the tree removal permit process
will be mitigated for on-site. The Commission expressed an interest in having the applicant provide more clear information
regarding how many tree will be mitigated for on-site. The Commission discussed grade changes in the area of the bus loop
and expressed concerns with the amount of cuts in the area of the large trees adjacent to the bus loop. The applicant indicated a
willingness to work with the Civil Engineers for the project on how to minimize cuts in the areas of the significant tree roots.
Commissioner Jones stated the removal of the curbing on the S. side of the bus loop is a good plan and will help with trees
have fewer impacts from excavation and concrete pouring. The Tree Commission expressed concern about the retention of the
Sequoias due to their location under the overhead power lines and the improper pruning they have received over the years. The
Commission understands that the trees will be retained for the privacy screening they provide the neighbors. The tree
Commission supports the applicant's proposal for hiring a certified arborist prior to construction.
Recommendations:
I) The Tree Commission supports the applicant's proposal to remove the curb along the south side of the future bus loop.
2) The Tree Commission recommends and supports the applicant's further exploration of innovative techniques to
preserve additional root systems and minimize cuts in the root zones of the significant trees identified by the Arborist near
the future bus loop.
PLANNING ACTION #: PA-200S-00053
SUBJECT PROPERTY: 201 Mountain A v S
APPLICANT: Ogden Roemer Wilkerson Architecture AlA / School District #5
DESCRIPTION: A request for Site Review approval to construct an approximately 19,375 square foot auxiliary gym and
music suite addition on the Ashland High School campus located at 20 I South Mountain A venue. The application proposes
demolition of the existing 10,SOO square foot auxiliary gym building and of the 5,600 square foot music suite; renovation of the
22,024 square foot main gym building; and a reconfiguration of the parking area located to the east of the existing gym
building. The application also requires a Variance to the required sideyard setback along South Mountain Avenue; the
applicants propose to construct a ramp, stairs and landings to the property line where a minimum ten-foot sideyard setback is
required. MAP: 39 IE 09DA & 09AD TAX LOTS #:100 and 6200; ZONING: R-2; COMPREHENSIVE PLAN
DESIGNATION: Low-Density Multi-Family Residential
Site Visits and Ex Parte Contacts - Site visits by Rinaldi, Sager, Jones and Rich.
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Amy gave the staff report and read conditions of approval pertaining to trees, tree protection and landscaping. This project is
recommended for continuance at the Planning Commission meeting.
Applicant testimony - The applicant explained the issues that Amy addressed from the staff report. The applicant spoke about
the desire to increase the street presence of the Mountain A venue side of the high school and grade change issues from the
finished floor of the new gym and the sidewalk on Mountain. The applicant had not intended on removing the Elm tree at the
northeast comer of the gym but said that if the commission felt it was necessary they could remove it. The applicant also stated
that the new proposed landscaping plan will have street trees added. The plan was available for the Commission review.
Armstrong Maples are proposed for the street trees. They are very columnar and grow upright.
Commission Discussion - The Commissioners expressed their concern about the Elm tree and that with the existing site
conditions the tree could become an issue since the Elm trees grow very fast, and are a weak wood tree and may need to be
removed in the near future. The Commission decided to recommend removal with on-site mitigation.
Recommendations:
I) Tree Commission recommends the applicant consider removal of the Elm tree at the Northeast comer of the gym
building due to the invasive growth pattern of this type of tree. The tree removal shall be mitigated on-site.
2) The Tree Commission supports the applicants revised landscaping plans.
ACTION ITEMS
Type 1 Review Sign-Ups
March 6th Rinaldi/Sager
April 3rd Sager/Cruser
May 8th Cruser/Jones
June 5th Jones/Rinaldi
DISCUSSION ITEMS
Quorum Issue
The Commission expressed concern with the lack of quorum issues they have been having and it was decided that if a Tree
Commissioner cannot attend the regularly scheduled meeting that a new meeting would be called so that planning actions do
not move forward without the Tree Commission review. Amy explained the history and proposed changes to Chapter 2.25
which is the Tree Commission powers and duties chapter of the Municipal Code. The proposed changes include changing the
number of commissioners from 7 to 5. The Commissioners preferred language regarding 'five to seven commissioners as
determined by the City Council.' Amy also explained the language added by the City Attorney pertaining to when an
application is not heard at a Tree Commission meeting that does not invalidate the planning action. Also language was added
pertaining to 'donations of property' regarding that donations are not made to the Commission but to the 'City' by approval of
the City Council. Amy will pass the Commissions concerns regarding not having enough members along to the City Attorney
and let the commission know what their stance is on changing the number of Commissioners.
Amy also addressed the proposed resolutions that were passed onto the City Attorney for his review and City Council adoption.
She will provide a copy of the proposed resolutions in the March packet.
Distinctive Tree List (findings from ground truthing)
Zane took everyone's review of the previous distinctive tree lists and will be consolidating the lists, adding, removing, etc., and
an updated list will provided for the March meeting.
Revision of Street Tree Guide (Next steps)
The Tree Commission had previously expressed interest in adding notes to the Street Tree Guide that designates trees as a
'good for small spaces' or other designations but staff feels that it would be best to not dilute the guide and that there are a
number of other resources for landscaping information. The Commission decided that at this point they will focus on the
Distinctive Tree list and that the Street Tree Guide will be worked on once the Distinctive List is completed.
ITEMS FROM COMMISSIONERS
Liaison Reports
Ann Rich explained the Parks and Recreation Department tree removal report. The annual report is required under 18.61. The
majority of the trees in the report are storm damaged trees that needed removal or major pruning. Thirty five trees were
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removed and the majority of the trees in the report were less than 18" in diameter at breast height. The report also includes all
tree removals in Ashland Parks as well as at the schools, and dead trees.
OLD BUSINESS
None
NEW ITEMS
Arbor Week/Day Planning
The Mayor will read the proclamation of Arbor Week on April 1,2008 at the City Council meeting, held at Council Chambers
at 7:00 p.m.
The Tree Commission expressed interest in doing the Tree of the Year plaque installation and the ceremonial tree planting on
the same day so that the 'events' are combined.
Earth Day Event - The Commissioners agreed to do a booth again this year. The booth is a exposure for the Tree
Commission for people that are not 'seeking out' the Tree Commission. It is also a good recruiting tool. They will offer an
activity for the children; Commissioner Rinaldi suggested a 'mystery box' of tree parts for kids to guess which part they have
felt in the box. The Commission also thought it would be good to have the 'Distinctive Tree List' and map ready for that day.
The Tree Commission approved a $30.00 donation to the Earth Day event to become a Community Partner.
Current Balance - $518.24
ADJOURNMENT - Commissioner Sager adjourned the meeting at 8:50 p.m.
Respectfully submitted by Amy Anderson, Assistant Planner
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