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Home My WebLink About2008-073 Agrmt - ODOT ~-<<r PAGE NO. 1 STATEMENT 21:03 SEE BELOW TO ENSURE PROPER CREDIT. RETURN A COPY OF THIS FORM WITH YOUR REMITTANCE TO: OREGON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NE. RM434 SALEM OR 97301-3872 ASHLAND. CITY OF FINANCE DEPARTMENT 20 E. MAIN ST ASHLAND OR 97520 FOR INFORMATION CONCERNING THIS INVOICE CALL: (503)986-3956 ~ r/c ICURR DOC. 73 350 I ACCOUNT NO. DOC DATE VENDOR NO ISUFFIll UNIT 46414 -00 9901 REVENUE SOURCE - - CUSTOIER AMOUNT DUE CUSTOIER AMOUNT REMITTED REV CUSTOIER REFERENCE =::~:~::::.::.. >:~.::::~:::. ... . .. ." />." ..>............................>. '" -. ~c 322. ... <>>. M042441040~ <'. .MO~~~410~~~< >>.>.>. . .. ...... .. ...... .'>."';::'" >>........;:: I .. ) I )ii ..... ~pBrdV~d. f;6tP$&rri~flt.>............... IiJSb.N6~~ ':si--'> Signature .~.. -(if ~ Accou nt # tI ::f?~t~~).":~~ ~). .>. ......... .< :.BHf2.~$~.~pm~f .~mQeAY~~t.ESI< (;"> -t) ~ ~ a 7,.,c . . ......... )i ii ... I..... I I ... 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A "',,1: ......._. }tt::ttttt::t:ffffff:tt::tfJ.i]i:IW~t}~i:tt:?::?:t:?:::ttttt:?:tt::t:???:t:::::::::: ------ If 1 CITY OF ASHLAND REQUISITION FORM Date of Request: I 5/23/08 Required Date of Delivery/Service: I ASAP THIS REQUEST IS A: X Change Order (existing PO ~ "6 ~ 71/ Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name OOOT 355 CAPITOL STREET NE RM 434 SALEM, OR 97301-3872 (..n~) QAR.~QM SOLICITATION PROCESS Small Procurwnent o Less than $5,000 o Quotes (Not required) Sole Source o Written findings attached Reauest for ProDOsal (Copies on file) SDeclaI , Exemot o Written findings attached Emnencv o Written findings attached Invitation to Bid (Copies on file) Intermediate Procurement o (3) Writt., Quotes (Copies attached) ~ Procurement 181 State of ORtNA contract o Other government agency contract 181 Copy of contract attached o Contract # 181 Per attached PROPOSAL Description of SERVICES Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number ______. ___ o Per attached QUOTE ~~:t~rj ~ Account Number 690 .11 .18. 00 ~&04~ . Items and services must be charged to th~riate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I rtify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be R. requ t. SuporvlsorlDepl. Hea~ SIgnature: ~k- Employee Signature: rr I --~T STATEMENT 1 21:03 SEE BELOW TO ENSURE PROPER CREDIT. RETURN A COPY OF THIS FORM WITH YOUR REMITTANCE TO: OREGON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NE. RM434 SALEM OR 97301-3872 i ASHLAND. CITY OF FINANCE DEPARTMENT i 20 E. MAIN ST ASHLAND OR 97520 FOR INFORMATION CONCERNING THIS INVOICE CALL: (503)986-3956 ~y rT/C 1URR. DOC. 73 350 I ACCOUNT NO. ~c:': = ~~~ ..RV'1'381'-QOOOI-I-Jl4~~~0<.<8Q. <rHj:~:=:. . .RVI1'145~QOQ~!. ..844~1~H :~~<< DOC. DATE IIENDCIR NO ISlJ'FIlC UNIT 46414 -00 9901 CUSTOMER AMOUNT REMITTED REV CUSTOMER R!FERENCE ..... ..... "0424410409.. <. "04~4tti0425 ... .. ..".. ... .. .... . <<...::........ . <) H.. :1 ..:. if >:. < .,/1/ ... i? .... :.H / " . .... 1::/.; ,: .......... .. .. Ii? .......:.:.. ..I/.H[ ... ...... ......: i; no. iil: ... .. UNPAID BALANCE :!i:i!!!!iii!i!!!!:i:!i!iii!iiiiii!!:i!i!ri!!!!!!!!!!:!iiii:!i:!ii:!iii!!i!!::iii!:!!:!:IiIi!:!!i!ii:,i~!!'i,iif:,iii!iiIii:ii!m:i!ii:!IiIi:!i::!:iiii:i:iJJtii:i:iii:iJi::itiiti:iiI,:: .._L-~_____ . REPORT NO. FMBL814-2 46414 -00 CUSTOIER. ASHLAND, CITY OF OREGON DEPARTMENT OF TRANSPORTATION ODOT BILLING STATEMENT PAGE 2 RUN 05/02/08 21.05 BILLING PERIOD. 04/01108 TO 04/50/08 TRANS DOCUMENT TYPE DATE DOCUMENT NUMBER -----------TRANSACTION AMOUNT-------- CHARGES PAYMENTS CREDIT BALANCE NET AMOUNT DUE B16581-01 100X SIG MAINTI16159 CHG ---PREVIOUSLV REPORTED ...> PMT ."PREVIOUSL V REPORTED ...> 4,659.87 4,557.48 B16581-01 AGREEMENT END OF PERIOD 4,659.87 4,557.48 0.00 522.59 ............................................................................................................... B16745-01 lOGX MAINT lGAI19017 CHG ---PREVIOUSLV REPORTED ...> CHG 05-02-08 PB050208-00 5,667.62 55.05 PMT "-PREVIOUSL V REPORTED ...> 4,950.61 B16745-01 AGREEMENT END OF PERIOD 5,722.65 4,950.61 0.00 792.04 ............................................................................................................... REPORT NO. FMBL814-2 46414 -00 CUSTOlER. ASHLAND. CITY OF OREGON DEPARTMENT OF TRANSPORTATION ODOT BILLING STATEMENT PAGE 5 RtJol 05/02/08 21.05 BILLING PERIOD. 04/01108 TO 04/50/08 TRANS DOCUIENT TYPE DATE DOCUIENT NUMBER -----------TRANSACTION AMOUNT-------- CHARGES PAVIENTS CREDIT BALANCE NET AMOUNT DUE B16746-01 100lC MAINT IllAI19017 CHG ---PREVIOUSLV REPORTED ...> PMT -.-PREVIOUSL V REPORTED ...> 1,780.92 1,780.92 1116746-01 AGREEMENT END OF PERIOD 1,780.92 1,780.92 0.00 0.00 ............................................................................................................... 1116747-01 l00lC MAINT JGAl19017 CHG "-PREVIOUSLV REPORTED ...> PMT "-PREVIOUSL V REPORTED ..0 5,059.05 5.059.05 1116747-01 AGREEIENT END OF PERIOD 5,059.05 5,059.05 0.00 0.00 ............................................................................................................... 1116748-01 100lC MAINT lGAl19017 CHG ---PREVJOUSL V REPORTED ...> 1,665.55 PMT "-PREVIOUSLV REPORTED _..> 1,665.55 B16748-01 AGREEMENT END OF PERIOD 1,665.55 1,665.55 0.00 0.10 ............................................................................................................... 1116749-01 l00lC MAJNT IllAI19017 CHG ---PREVIOUSLV REPORTED ...> 2,452.10 PMT -"PREVIOUSL V REPORTED ...> 2,452.10 1116749-01 AGREEMENT END OF PERIOD 2.452.10 2,452.10 0.00 0.00 ............................................................................................................... 1116750-01 l00lC MAJNT JllAI19017 CHG "-PREVIOUSLV REPORTED ...> PMT "-PREVIOUSL V REPORTED ...> 578.14 578.14 1116750-01 AGREEMENT END tJ/F PERIOD 578.14 578.14 0.00 0.00 ............................................................................................................... REPORT NO: FMBL114-2 46414 -DO CUSTlI.Elh ASHLAND, CITY 1IF TRANS DlICUlENT TYPE DATE CUSTOMER TlITAL DlICUIENT NUMBER OREGON IlEPARTMENT 1IF TRANSPORTATION lIDOT IILLING STATEtEIlT PAGE 4 RUN 05/0UOI 21:05 IILLING PERIOD: 04/01/01 TO 04/SD/OI -----------TRANSACTION AMOUNT-------- CHARlIES PAYfENTS CREDIT BALANCE lET AMOUNT DUE ------------------ ------------------ ------------------ ------------------ 54,615.64 55,501.21 0.00 1,114.45 .................. . . REPORT NO. FMBL814-5 INVOICE OREGON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NE, RM 434 SALEM, OR 97301-3872 PAGE 5 RUN 05/02/08 21.05 46414 -00 CUSTOIER. ASHLAND, CITY OF -------------EXPENDITURE TOTAL-------- ---------BILLING--- FHNA PARTICIPATING NON-PARTICIPATING CALCULATIONS FED. APPR.. M042-4410-409 PROJECT ID B16581 AGREEMENT BILLING PERIOD. 04/01/08 TO 04/50/08 EA - SUBJOB EA-SUBJOB TITLE ST CLS ------------ ------------------------------------------ -- ---- M042441O-409 E MAIN/MOUNTAIN AVE B16581 60 EXPENDITURE TOTAL 4.659.87 ------------------ ------------------ 0.00 . 4,659.87 . 4.659.87 B16581 EXPENDITURE TOTAL LESS EXCESS CE AND IlEFERRED COST. EXPENDITURE TOTAL ------------------ ------------------ ------------------ 0.00 . 0.00 . 4,659.87 . 4,659.87 . 4,659.87 4,659.87 .................. B16581-01 ASHLAND, CITY OF NO. 46414 -00 ESTIMATED AMOUNT. 0 . 00 AUTItOR I ZED PERCENT. CUSTOlER SHARE LESS. CUSTOIER AMOUNT PREVIOUSL V BILLED CUSTOItER CURRENT INVOICE AMOUNT DUE 100.00X 100.00X 4,659.87 . 4,659.87 4,659.87 0.00 ........................ REPORT NO. FMBL814-5 INVOICE OREGON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NE, RM 434 SALEM, OR 97301-3872 PAGE 6 RUN 05/02/08 21.05 46414 -00 CUSTOIER. ASHLAND, CITY OF -------------EXPENDITURE TOTAL-------- ---------BILLING--- FHNA PARTICIPATING NON-PARTICIPATING CALCULATIONS FED. APPR.. M042-44lO-425 PROJECT ID B16745 AGREEMENT IILLING PERIOD. 04/01/08 TO 04/50/08 EA - SUBJOI EA-SUBJOB TITLE ST CLS ------------ ------------------------------------------ -- ---- M0424410-425 HWV 25 a MTN AVE 116745 60 EXPENDITURE TOTAL 5,722.65 0.00 . 5,722.65 . 5,722.65 116745 EXPENDITURE TOTAL LESS EXCESS CE AND DEFERRED COST. EXPENDITURE TOTAL ------------------ ------------------ ------------------ 0.00 . 0.00 . 5,722.65 . 5,722.65 . 5,722.65 5,722.65 .................. 116745-01 ASHLAND, CITY OF NO. 46414 -00 ESTIMATED AMOUNT. 0.00 AUTItORIZED PERCENT. CUSTOIER SHARE LESS. CUSTOIER AMOUNT PREVIOUSL V II LLED CUSTOItER CURRENT INVOICE AMOUNT DUE (CHAR8E - PB050208-00l lOO.OOX lOO.OOX 5,722.65 . 5.722.65 5,667.62 ------------------ 55.13 ........................ REPORT 110: FMIlLI14-11 INVOICE OREGON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NEI RM 434 SALEMI OR 97301-3872 PAllE 7 RUN 05/02/08 21: 011 464U -00 CUSTOMER: ASHLAND. CITY OF FEll. APPR.: M042-441O-426 PRCl.lECT ID 816746 AGREEMENT 8ILLING PERIOD: 04/01/01 TO 04/110/08 -------------EXPENDITURE TOTAL-------- ---------8ILLING--- FHwA PARTICIPATING NON-PARTICIPATING CALCULATIONS EA - SU8J08 EA-SUBJ08 TITLE ST CLS ------------ ------------------------------------------ -- ---- M0424410-426 HlIV 25 " WIClHTMAN ST 816746 60 EXPENDITURE TOTAL ------------------ ------------------ 1,780.92 0.00 + 1,710.92 . 1,780.92 816746 EXPENDITURE TOTAL LESS EXCESS CE AND DEFERRED COST: EXPENDITURE TOTAL ------------------ ------------------ ------------------ 0.00 0.00 1,710.92 . 1,710.92 . 1.710.92 1,180.92 816746-01 ASHLAND, CITY OF 110: 46414 -00 ESTIMATED AMOUNT: 0.00 AUTHORIZED PERCENT: CUSTOMER SHARE LESS: CUSTOMER AMOUNT PREVIOUSLV 8ILLED CUSTOI1ER CURRENT INVOICE AHOUNT DUE .................. 100.00X 100.00X 1,710.92 . 1,710.92 1,710.92 0.00 ........................ REPORT 110: FMIlLI14-11 INVOICE OREGON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NEI RM 434 SALEMI OR 97301-3872 PAllE I RUN 05/02/01 21:011 46414 -00 CUSTOMER: ASHLAND, CITY OF FEll. APPR.: M042-441O-427 PROJECT ID 816147 AGREEMENT 8ILLING PERIOD: 04/01/01 TO 84/110/01 -------------EXPENDITURE TOTAL-------- ---------8ILLING--- FHWA PARTICIPATING NON-PARTICIPATING CALCULATIONS EA - SUBJ08 EA-SUBJ08 TITLE ST CLS ------------ ------------------------------------------ -- ---- M042441O-427 HlIV 25 S8 " 8RESHAM 816741 60 EXPENDITURE TOTAL 1I,059.0S ------------------ ------------------ 0.00 + 11,059.011 . 11,059.011 816741 EXPENDITURE TOTAL LESS EXCESS CE AND DEFERRED COST: EXPENDITURE TOTAL ------------------ ------------------ ------------------ 0.00 + 0.00 + 11,059.011 . 11,059.011 S,059.011 . 11,059.011 .................. 816147-01 ASHLAND. CITY OF 110: 46414 -00 ESTIMATED AMOUNT: 0.00 AUTHORIZED PERCENT: CUSTOMER SHARE LESS: CUSTOMER AMOUNT PREVI OUSL V 8 ILLED CUSTOI1ER CURRENT INVOICE AHOUNT DUE 100.00X l00.00X 11.059.011 . 11.059. OS 11,059.011 ------------------ 0.00 ........................ fr- T---- , , REPORT NO: FMBL814-5 INVOICE ORESON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NEI RM 434 SALEMI OR 97301-3872 46414 -00 CUSTlIIER: ASHLAND. CITY OF FED. APPR.: M042-441O-428 PRo.JECT ID 816748 AllREEMENT 8ILLING PERIOD: 04/01/08 TO 04/50/08 EA - SUBJ08 EA-SUBJOB TITLE ST CLS ------------ ------------------------------------------ -- ---- M042441O-428 LITHIA lIAV a E MAIN 816748 60 EXPENDITURE TOTAL 816748 EXPENDITURE TOTAL LESS EXCESS CE AND DEFERRED COST: EXPENDITURE TOTAL 816748-01 ASHLAND. CITY OF NO: 46414 -00 ESTIMATED AMOUNT: O. DO AUTHORIZED PERCENT: CUSTlIIER SHARE LESS: CUSTlIIER AMOUNT PREVIOUSLV 8ILLED CUSTottER CURRENT INVOICE AttOUNT DUE REPORT NO: FMBL814-5 PAGE 9 R\JoI 05/02/08 21: 05 -------------EXPENDITURE TOTAL-------- ---------BILLING--- FHWA PARTICIPATING NON-PARTICIPATING CALCULATIONS 0.00 + 1.665.55 1.665.55 . 1.665.55 ------------------ ------------------ ------------------ 1.665.55 . 1.665.55 1.665.55 . 1.665.55 .................. 0.00 + 0.00 + 100.0011 INVOICE ORESON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NEI RM 434 SALEMI OR 97301-3872 46414 -00 CUSTOlER. ASHLAND. CITY OF FED. APPR.: M042-441O-429 PRo.JECT ID 816749 AGREEMENT BILLING PERIOD. 04/01/08 TO 04/51108 EA - SUBJOIl EA-SUBJOIl TITLE ST CLS ------------ ------------------------------------------ -- ---- M0424410-42' SHERMAN a HWV 2S 816749 60 EXPENDITURE TOTAL BI6749 EXPENDITURE TOTAL LESS EXCESS CE AND DEFERRED COST: EXPENDITURE TOTAL 81674'-01 ASHLAND. CITY OF NO: 4'414 -00 ESTIMATED AMOUNT: O. DO AUTHORIZED PERCENT: CUSTOlER SHARE LESS. CUSTlIIER AMOUNT PREVIOUSLV BILLED CUSTOHER CURRENT INVOICE AttOUNT DUE 100.0011 1.665.55 . 1,665.55 1.665.55 0.00 ........................ PAGE 10 R\JoI 05/02/08 21: 05 -------------EXPENDITURE TOTAL-------- ---------BILLING--- fHWA PARTICIPATING NON-PARTICIPATING CALCULATIONS 0.00 + 2,452.10 2,452.10 . 2,452.10 ------------------ ------------------ ------------------ 2,452.10 . 2,452.10 2.452.10 . 2,452.10 .................. 0.00 + 0.00 + 100.0011 100. DOli 2,452.10 . 2,452.10 2.452.10 ------------------ 0.00 ........................ REPORT NO: FMBL814-5 INVOICE OREGON DEPARTMENT OF TRANSPORTATION 355 CAPITOL STREET NE. RM 434 SALEM. OR 97301-3872 PAGE 11 RUN 05/02/08 21: 05 46414 -DO CUSTOMER: ASHLAND, CITY OF FED. APPR.: "042-4410-450 PRo.JECT ID 816750 AGREEMENT 8ILLING PERIOD: 04/01/08 TO 04/50/08 -------------EXPEHDITURE TOTAL-------_ ---------8ILLING--- FHIIA PARTICIPATING NON-PARTICIPATING CALCULATIONS EA - SUBJ08 EA-SUBJ08 TITLE ST CLS ------------ ------------------------------------------ "0424410-450 HWV 25 NB ; FIRE STA 816750 60 EXPENDITURE TOTAL ------------------ ------------------ 578.14 0.00 + 578.14 c 578.14 816750 EXPENDITURE TOTAL LESS EXCESS CE AND DEFERRED COST: EXPENDITURE TOTAL ------------------ ------------------ ------------------ O. DO + O. DO + 578.14 c 578.14 c 578.14 578.14 816750-01 ASHLAND, CITY OF NO: 46414 -DO ESTIMATED AMOUNT: O. DO AUTHORIZED PERCENT: CUSTOMER SHARE LESS: CUSTOMER AMOUNT PREVIOUSLY 8ILLED CUSTOHER CURRENT INVOICE AMOUNT DUE .................. 100.00X 100.00X 578.14 c 578.14 578.14 0.00 ........................ REPORT NO: FMBL814-4 46414 -00 CUSTOIER: ASHLAND, CITY OF FEDERAL APPROPRIATION: M042-4411-409 PROJECT ID B16581 AfltEEMENT BILLING PERIOD. 04/01/08 TO 04/50/08 M042441 0-409 EA/SUBJOB. E MAIN/MOUNTAIN AVE OREClON DEPARTMENT OF TRANSPORTATION OOOT DETAIL EXPENDITURE REPORT PAGE 12 RUN 05/02/08 21. OS ------ACTIVITY------_____________ ---OBJECT OF EXPENDITURE-------- ORG. CODE DESCRIPTION CODE DESCRIPTION UNIT TRANSACTION I D - ---------------EXPENDITURE-- -------- QUANTITY AMOUNT M0424410-409 EA/SUBJOB. E MAIN/MOUNTAIN AVE B16581 AGREEMENT EXPENDITURES CURRENT PERIOD EXPENDITURES PREVIOUSLY REPORTED EXPENDITURE TOTAL -EXPENDITURE TOTAL .00 4,659.87 4,659.87 .................. 4,659.87 .................. .................................................................................................................................... REPORT NO: FMBL814-4 46414 -It CUSTOIER: ASHLAND, CITY OF FEIIEIlAL APPROPRIATION: M042-4411-425 PROJECT ID B16745 ~ BILLING PERIOD. 04/01/08 TO 04/50/08 M0424Cl...425 EA/SUlJOB. HIIV 25 a MTN AVE 0RECl0N DEPARTMENT OF TRANSPORTATION OOOT DETAIL EXPENDITURE REPORT PAGE 15 RUN 05/02/08 21.05 ------ACT1:VITY----------_________ ---OBJECT OF EXPENDITURE-------- lIRG. CODE DESCRIPTION CODE DESCRIPTION UNIT TRANSACTION ID 144 TRAFFIC SIGNAL MAINT 001 REGULAR WORK TIME !045 08040!-L-HPM-0900!-01 ----------------EXPENDITURE---------- QUANTITY AMOUNT 1.00 55.0! M042441O-425 EA/SUlJOB. HlIV 25 a MTN AVE 816745 ~ EXPENDITURES CURRENT PERIOD EXPENDITURES PREVIOUSLY REPORTED EXPENDITURE TOTAL 55.0! 5,667.62 5,722.65 .................. .................................................................................................................................... -EXPENDITURE TOTAL 5.722.65 .................. REPORT NO. FMBL814-4 46414 -00 CUSTOlER: ASHLAND, CITY OF FEDERAL APPROPRIATION. M042-441O-426 PROJECT ID B16746 AGREEMENT IILLING PERIOD. 04/01/08 TO 04/50/08 M0424410-426 EA/SUlJOB: HIIV 25 a WIGHTMAN ST OREClON DEPARTMENT OF TRANSPORTATION OOOT DETAIL EXPENDITURE REPORT PAGE 14 RUN 05/02/08 21: os ------ACTIVITY---________________ ---OBJECT OF EXPENDITURE----____ ORG. CODE DESCR I PTION CODE DESCR I PTI ON UN IT TRANSACTION ID ----------------EXPEND ITURE -----_____ QUANTITY AMOUNT M0424410-426 EA/SUBJOB. HlIV 25 a WIGHTMAN ST B16746 AGREEMENT EXPENDITURES CURRENT PERIOD EXPENDITURES PREVIOUSLY REPORTED EXPENDITURE TOTAL ------------------ .00 1,780.92 1,780.92 .................................................................................................................................... .EXPENDITURE TOTAL 1,780.92 .................. .................. REPORT NO. FMBL814-4 46414 -00 CUSTOIER. ASHLAND, CITY OF FEDERAL APPROPRIATION: M042-4410-427 PROJECT ID B16747 AGREEMENT BILLING PERIOD. 04/01108 TO 04/50/08 M042441O-427 EA/SUllJOB. HWY 25 SB II GRESHAM lIREClON DEPARTMENT OF TRANSPORTATION OOOT DET AI L EXPENDITURE REPORT PAGE 15 RUN 05/02/08 21.05 ------ACTIVITY--_________________ ---OBJECT OF EXPENDITURE-----___ aRG. CODE DESCRIPTION CODE DESCRIPTION UNIT TRANSACTION ID ----------------EXPENDI TURE---------- QUANTITY AMOUNT M0424410-427 EA/SUBJOB. HWV 25 S8 a GRESHAM 816747 AGREEMENT EXPENDITURES CURRENT PERIOD EXPENDITURES PREVIOUSLY REPORTED EXPENDITURE TOTAL .EXPENDITURE TOTAL .00 5,059.05 5,059.05 .................. .................................................................................................................................... 5,059.05 .................. REPORT NO: FMBL814-4 46414 -00 CUSTOlER. ASHLAND, CITY OF FEDERAL APPROPRIATION. M042-441O-428 PROJECT ID B16748 AGREEMENT BILLING PERIOD: 04/01/08 TO 04/50/08 M0424410-428 EA/SUBJOB: LITHIA WAY a E MAIN OREGON DEPARTMENT OF TRANSPORTATION OOOT DETAIL EXPENDITURE REPORT PAGE 16 RUN 05/02/08 21. os ------ACTIVITY----_______________ ---OBJECT OF EXPENDITURE-----___ ORG. CODE DESCRIPTION CODE DESCRIPTION UNIT TRANSACTION ID ----------------EXPENDITURE------____ QUANTITY AMOUNT M042441O-428 EAlSUBJOB. LITHIA WAY a E MAIN B16 748 AGREEMENT EXPENDITURES CURRENT PERIOD EXPENDITUREs PREVIOUSLY REPORTED EXPENDITURE TOTAL .EXPENDITURE TOTAL .00 1,665.55 1,665.55 .................. .................................................................................................................................... 1,665.55 .................. REPORT NO. FMBL814-4 46414 - 0 0 CUSTOIER: ASHLAND, CITY OF FEDERAL APPROPRIATION: M042-441O-429 PROJECT ID B16749 AGREEMENT BILLING PERIOD: 04/01108 TO 04/50/08 M0424410-429 EA/SUBJOB: SHERMAN a HWV 25 OREClON DEPARTMENT OF TRANSPORTATION OOOT DETAIL EXPENDITURE REPORT PAGE 17 RUN 05/02/08 21: os ---u-ACTIVITY--_____________u__ ---OBJECT OF EXPENDITURE------__ lIRG. CODE DESCRIPTION CODE DESCRIPTION UNIT TRANSACTION ID ----------------EXPENDITURE------____ QUANTITY AMOUNT M0424410-429 EA/SUBJOl: SHERMAN ; HWV 25 B16 7 49 AGREEMENT EXPENDITURES CURRENT PERIOD EXPENDITURES PREVIOUSLY REPORTED EXPENDITURE TOTAL .EXPENDITURE TOTAL .00 2,452.10 2,452.10 .................. .................................................................................................................................... 2,452.10 .................. -.-------- - --rr' "-' REPlIRT NO. FMBL814-4 46414 -00 CUSTOIER. ASHLAND, CITY OF FEDERAL APPROPRIATION: M042-441O-450 PROJECT ID B16750 AGREEMENT IILLING PERIOD: 04/01108 TO 04/50/08 M042441O-450 EA/SUBJOB. HlIV 25 NB a FIRE STA 0RECl0N DEPARTMENT OF TRANSPORTATION OOOT DETAIL EXPENDITURE RI!PORT PAGE 18 RUN 05/02/08 21: 05 --u--ACTIVITY------_____________ ---OBJECT OF EXPENDITURE-------- lIRG. CODE DESCRIPTION CODE DESCRIPTION UNIT TRANSACTION ID ----------- -----EXPENDI TURE ---------- QUANTITY AMOUNT M0424410-450 EA/SUBJOB. HWV 25 NB a FIRE STA B16 750 AGREEMENT EXPENDITURES CURRENT PERIOD EXPENDITURES PREVIOUSLY REPORTED EXPENDITURE TOTAL .EXPENDITURE TOTAL .00 578.14 578.14 .................. 578.14 .................................................................................................................................... .................. -rr'T , , -Oregon John A. ICillhaber. M.D., Governor Department of Transportation Region 3 3500 NW Stewart Parkway Roseburg, OR 97470 (541) 957-3500 FAX (541) 957-3547 FILE CODE: August 1.2002 mr& @ U W~rn1 UWI IU; -5m J~ L.___ CITY OF ASHLAND CITY OF ASHlAND PAULA BROWN. PUBLIC WORKS DIRECTOR 20 E MAIN STREET ASHLAND OR 97520 RE: Signal Maintenance Agreement No. 19017 Dear Paula. Once again. and with my humble apologies and mJCh embarrassment. enclosed are the original blue-backs for Agreement No. 19017. The ODOT delegation paragraphs were incorrect. Therefore, I have enclosed a corrected sheet for the City's signature;-no.otherchangesl1ave been' made to.the agreement. Please give my apologies to the Mayor, City Recorder, City Attorney, and of course, I apologize for any embarrassment this has caused you, Also, I want to thank you for your assistance in executing 1his' document. . ne Caron Project Coordinator 541-957-3508 Enclosures (4) E-._ "'''1. ..."Ift M .ft8'\ ----rr---r ."...."-".....__.,~,<......,"'.,>.i<..,i.".,~..o...._"c..,_"';""-<"'-'---.'~N~.,...~_"...;i-.~~,.~~"'~-"".C-~;,_._.~.~"'--"-~-"."""-":........;..:~..:"';,,;............i'.~~..-'.~:.-..",.~'""'~...... ..,;..;"'.;.;.;.~,_." ", o'i;..""\i:............."'....._..~.~..._..(~""_'.:...o-;....,... " July 11, 2002 Misc. Contracts & Agreements No. 19017 . TRAFFIC SIGNAL MAINTENANCE AGREEMENT CITY OF ASHLAND THIS AGREEMENT is made and entered into by and between the STATE OF OREGON, acting by and through its Department of Transportation, hereinafter referred to as "ODOr; and the CITY OF ASHLAND, acting by and through its Elected Officials, hereinafter referred to as "City". WITNESSETH RECITALS 1. By the authority granted in ORS 190.110, 366.770 and 366.775, ODOT may enter into COOperative agreements with the various counties and cities for the performance of work on certain types of improvement projects with the allocation of costs on tenns and conditions mutually agreeable to the contracting parties. NOW, THEREFORE, the premises being in general as stated in the foregoing RECITALS, it is agreed by and between the parties hereto as follows: , TERMS OF AGREEMENT 1. This agreement shall cover the electrical, maintenance and timing responsibilities of the traffic signals and flashing beacons identified in Exhibit A, attached hereto and by this reference made a part hereof. . 2. The traffic signals listed and flashing beacons in Unit 1 of Exhibit A are part of the City's system under the jurisdiction and control of the City. 3. The traffic signals listed in Unit 2 of Exhibit A are part of ODOTs highway system under the jurisdiction and control of ODOT. 4. This agreement will cover the electrical and maintenance responsibilities of the traffic signals identified in Exhibit A. The total cost of the maintenance of traffic signals and flashing beacons listed in Unit 1 of Exhibit A shall not exceed $1500 per traffic signal, per year. The total cost of the State's share of maintenance costs FILE COpy Agreement No. 19017 Signal Maintenance - Ashland obligated under this agreement shall not exceed $120,000 in State Funds during the term of this Agreement. Said cost is subject to review for inflation, and any changes shall be by a fully executed amendment, signed by both parties. Maintenance does not include repairs performed on an emergenCy basis; emergency costs shall be the liability of the party that has jUrisdiction of the respective traffic signal or flashing beacon. In addition, maintenance does not include repairs that are a result of a construction project, said construction costs shall be addressed under separate agreements. 5. This agreement shall become effective on the date all required signatures are obtained and shall tenninate on February 28,2012. 6. This agreement shall supercede portions of any and all previous agreements relating to electrical and maintenance responsibilities of the traffic signals and flashing beacons identified in Exhibit A. Upon execution of this agreement, the above-mentioned agreements shall be deemed terminated. CITY OBUGA nONS 1. City hereby grants ODOT the right to enter onto and occupy city right-of-way for the performance of necessary maintenance for the traffic signal and flashing beacon equipment, including detector loops and illumination affIXed to or powered from the traffic signals or flashing beacons. 2. City shall retain ownership of traffic signals and flashing beacons outlined in Unit 1 of Exhibit A. 3. City shall maintain the asphaltic concrete pavement surrounding the vehicle detector loops installed in the City street in such a manner as to provide adequate protection for said detector loops, Damage, if any, caused from City road projects shall be the responsibilItY of the City. 4. Electrical Payments: City shall pay for 100 percent of electrical energy consumed in the daily operation of the traffic signals and flashing beacons in Units 1 & 2 of Exhibit A. 5. Maintenance Payments: City shall, upon receipt of itemized monthly billing from ODOT, reimburse ODOT for 100 percent of maintenance and timing costs of traffic signals and flashing beacons listed in Unit 1 of Exhibit A. Said payments shall be within 45 days of receipt of invoice. 6, City shall enter into and execute this agreement during a duly authorized session of its City Council. 2 ~ii,-" ,,,,~,,,:~&>iL'::,~, ,:...~~:_-:,,,,,:,"~:<:;;.;,;,,,,,,.~;':'k;r;~,,,,,",,,'~'-"~...:..._~a_,, "','__'--"", ',,,,~""'''2-<,,.i:'':'~;'~~...,,,,,,,,.ki.L~;';:''' . .' Agreement No. 19017 Signal Maintenance - Ashland ODOT OBLIGATIONS 1. ODOT shall perform all necessary maintenance and timing of traffic signals and flashing beacons located at the intersections listed in Units 1, & 2 of Exhibit A. 2. 9DOT shall retain ownership of traffic signals and flashing beacons outlined in Unit 2 of Exhibit A. OOOT shall be responsible for the timing of these traffic signals. 3. ODOT shall pay all maintenance costs of traffic signals and flashing beacons outlined in Unit 2. 4. ODOT shall initially pay all maintenance costs of traffic signals and flashing beacons outlined in Unit 1 in an amount not to exceed $1500 per signal per year. Said maintenance costs do not cover emergencies or construction projects. 5. On a monthly basis, ODOT shall submit billings to City for actual costs incurred for work performed under this agreement for traffic signals and flashing beacons listed in Unit 1. Payments shall be made within forty-fIVe (45) days of the invoice date. Payments shall be submitted to Accounts Receivable, 355 Capitol St NE, Transportation Building, Room 434, Salem, OR 97301. GENERAL PROVISIONS 1. Both parties, their consultants or subcontractors, if any, and all employers working under this agreement are subject employers under the Oregon Worker's Compensation Law and shall comply with ORS 656,017, which requires them to provide Workers' Compensation coverage for all their subject workers. Botta parties shall ensure that each of its contractors complies with these requirements. 2. Both parties shall comply with all federal, state, and local laws, regulations, executive orders ~ ordinances applicable to the work under this agreement. including, without limitation, the provisions of ORS 279.312, 279.314, 279.316, 279.320 and 279.555, which is incorporated herein by reference, Without limiting the generality of the foregoing, City and ODOT expressly agree to comply with (i) Title VI of Civil Rights Act of 1964; (ii) Section V of the Rehabilitation Act of 1973; (iii) the Americans with Disabilities Act of 1990 and ORS 659.425; (iv) all regulations and administrative rules established pursuant to the foregoing laws; and (v) all other applicable requirements of federal and state civil rights a'nd rehabilitation statutes, rules and regulations. 3. Each party shall, to the extent permitted by the Oregon Constitution and by the Oregon Tort Claims Act, indemnify, defend, save, and hold harmless the other party, that other party's governing body, their officers and employees, from any and aU 3 . " , . Agreement No. 190 17 Signal Maintenance. Ashland claims and other liabilities which may arise in the performance of this agreement, except claims and liabilities based on negligence or other tortious conduct by the other party or its officers or employees acting within the scope of their employment or duties as contemplated under the Oregon Tort Claims'Act. 4. This agreement may be terminated by mutual consent of both parties, upon 30 days' notice, in writing and delivered by certified mail or in person. 5. ODOT may terminate this agreement effective upon delivery of written notice to City, or at such later date as may be established by ODOT, under any of the following conditions: a) If City fails to reimburse ODOT for the maintenance costs of the traffic signals and flashing beacons or fails to pay for electrical energy. b) If ODOT fails to receive funding, appropriations, limitations or other expenditure authority at levels sufficient to perform the provisions of this agreement. c) If federal or state laws, regulations, or guidelines are modified or interpreted in such a way that either the work under this agreement is prohibited or if ODOT is prohibited from paying for such work from the planned funding source. Any termination of this agreement shall not prejudice any rights or obligations accrued to the parties prior to termination. 6. City may terminate this agreement effective upon delivery of written notice to ODOT, or at such later date as may be established by City, if ODOT fails to perform the work provided for under this agreement, within 30 days' written notice from City of such failure to perform, if such failure is not remedied within that time. 7. Both parties acknowledge and agree that each party, the Secretary of State's Office of the State of Oregon, the federal government, and their duly authorized representatives shall have access to the books, documents, papers, and records of both parties which are directly pertinent to the specific agreement for the purpose of making audit, examination, excerpts, and transcripts for a period of three years after final payment Copies of applicable records shall be made available upon request. Payment for costs of copies is reimbursable by the requesting party. The City's access to ODOrs records is subject to the Oregon public records laws. 8. This agreement and the attached exhibit constitute the entire agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations, oral or written, not specified herein regardjng this agreement. 4 ~ . . . . Agreement No. 19017 Signal Maintenance - Ashland No waiver, consent, modification or change of terms of this agreement shall bind either party unless in writing and signed by both parties and all necessary approvals have been obtained. Such waiver, consent, modification or change, if made, shall be effective only in the specific instance and for the specific purpose given. The failure of ODOT to enforce any provision of this agreement shall not constitute a waiver by ODOT of that or any other provision. IN WITNESS WHEREOF, the parties hereto have set their hands and affixed their seals as of the day and year hereinafter written. The Oregon Transportation Commission on January 16, 2002, approved Delegation Order No.2, which authorizes the Director to approve and execute agreements for day- to-day operations when the work is related to a project included in the Statewide Transportation Improvement Program or a line item in the biennial budget approved by the Commission. s Agreement No. 19017 Signal Maintenance. Ashland The Oregon Transportation Corrvnission on January 16. 2002. approved Delegation Order No.2. which authorizes the Director to approve and execute agreements for day- tcrday operations when the work is related to a project included in the Statewide Transportation l/1l>rovement Program or a line item in the biennial budget approved by the Conmission. On January 31. 2002, the Director of the Oregon Department of Transportation approved Subdelegation Order No.2. in which the Director grants authority to the Region Managers for their respective Region. to approve and execute agreements up to $75,000 when the work is related to a project included in the Statewide Transportation l/1l>rovement Program. other system plans approved by the COrmlssion such as the Traffic Safety Performance Plan. or in a line item in the approved biennial budget. ciTY OF ASHLAND, by and through its City Council . ~ By ~~ TlUe IJY' ~ t41Jer STATE OF OREGON, by and through Its Department of Transportation By Region 3 Manager Date Date APPROVAL RECOMMENDED By District 8 Manager ~:PROp~ ~ SUFACIENCY CIty AlIomel Date iJ' ,~~ , - f Date APPROVED AS TO LEGAL SUFFICIENCY By Asst. Attorney General Date By State Traffic Engineer Date AOf!IKN Address. CITY OF ASHlAND ATTN PUBUC WORKS DIRECTOR 20 E MAIN STREET ASHl..ANO OR 97520 6 -~'-~1I=\f ~C=~~~~R."~" 11~ Ie. ~ ~ ' ~-,a;. . C\.",,,,~."-,,,~_,,->._,"'4:,.:'::: ''''~. .:~:~:." ::~~ Page 1 /1 ~~, CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 , ','GAlE 7/1/2007 I I '.m~.' 06374 VENDOR: 001104 OREGON DEPT OF TRANSPORTATION 355 CAPITOL STREET NE RM#434 SALEM, OR 97301 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speclallnst: Req. No.: Depl: ELECTRIC Contact: Dick Wanderscheid Confirming? No THIS IS A REVISED PURCHASE ORDER ODOT and the City of Ashland entered into AQreement 19017 for traffic siQnal maintenance on nine traffic siQnals and one flashinQ beacon in Ashland. See atttached aQreement for details. 13,500.00 Exempt Start date: July 11, 2005 Completion date: February 28, 2012 Processed chanQe order 04/17/2008 Additional amount added to purchase order per the attached requisition Processed chanQe order OS/27/2008 Additional amount added to purchase order per the attached requisition 1,059.40 1 ,114.43 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 1 ,--tUL_ ~ rr I