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Home My WebLink About2008-113 Contract - Brenntag Pacific CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Contract made this Ashland ("City") and 7th day of Brenntaa Pacific Mav ,2008, between the City of C'Contractor") . City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for CHEMICALS FOR THE WATER TREATMENT PLANT. Bid No. #2008-102. Contractor was awarded the bid as the lowest responsible bidder on Mav 7. 2008 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scooe: Contractor shall produce and deliver the goods and services described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Payment: City shall pay Contractor the following prices for the following chemicals: Chemical #2 Cvtec SUDerfloc C-573 Flocculant Estimated usage - July 2006 through June 2007 - 24 Drums 500 Lb/Drum, (4) Drums per order, (6) Orders Delivery charge per order $35.00 $1.25/Lb Chemical #4 Soda Ash. Dense. Free Flowina Estimated usage - July 2006 through June 2007 - 2808 Bags 50 Lbs/Bag, 216 Bags per order, (13) Orders Delivery charge per order $35.00 $0.1775/Lb 4. Terms: The contract terms will begin on July 1, 2008 and expire on June 30, 2009. This contract may be extended annually for two additional fiscal years, for a total of three years, if mutually agreed upon by both parties. 5. This contract may be cancelled by either party with 30-days written notice. CITY OF ASHLAND BY ~ 2_ .~# Lee T~neberg Finance Director Signature <... ~~ ,(J~&j;;;. 1;. Print Name - TitJeO~('a.il.: s mJr pk.> Fed ID #ci?O -O~tQ'" I / REVIEWED AS TO CONTENT: ~ BY Date Coding ~ 7 t? tf1 f3 t' 'f (5f~ t;;" t? I' ~~'Ci Purchase Order C g 3 ~ 9 (for city use only) . PAGE 1 of 1 - BID FORM/CONTRACT /Xlrpc ADDENDUM TO CITY OF ASHLAND CONTRACT FOR PURCHASE OF GOODS AND SERVICES Addendum made this 7th day of Mav : 2008, between the City of Ashland ("City") and Brenntaa Pacific ("Contractor"). Recitals: A. On Mav 7.2008, City and Contractor entered into a "City of Ashland Contract for the Purchase of Goods and Services (further referred to in this addendum as lithe agreement"). B. The parties desire to amend the agreement to include the followina insurance requirements that will applv to the contractor and transport carrier if different then contractor. City and Contractor agree to amend the agreement in the following manner: 1 . 1. Insurance. Contractor shall at its own expense provide and maintain the following insurance: a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than $1,000,000 for each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the indemnity provided under this contract. c. Automobile Liabilitv insurance with a combined single limitr or the equivalent, of not less than $1,000,000 for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-owned vehicles, as applicable. d. Notice of cancellation or chanae. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additionallnsured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions andlor self-insurance. 2. Except as modified above the terms of the agreement shall remain in full force and effect. CITY OF ASHLAND: BY A9:A ~- ~~ Fi~nce Direct ?~ o~ / Date Fed. ID # ;? 0 - ~S's-=J. € II OR Social Security # CONTENT REVIEW: t<1..t.;~~..() l?~. . ~ (City Dept. Head) Date: 7 /, I ,,€., DATE .s-//3/0 pi , Purchase Order # Addendum to City of Ashland Contract for Purchase of Goods and Services, Page 1 of 1, '. MARSH CERTIFICAIE...OF....INSURANCE CERTIFICATE NUMBER ClE-001711316-02 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Marsh U,SA Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE TWO lOGAN SQUARE POLICY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE PHilADELPHIA, PA 19103-2797 AFFORDED BY THE POLICIES DESCRIBED HEREIN. Attn: PHilADELPHIA. CERTS@MARSH.COM/FAX: COMPANIES AFFORDING COVERAGE 212-948-0360 COMPANY ~24780-All-GA W-08-09 A INSURANCE COMPANY STATE OF PA. INSURED COMPANY BRENNTAG PACIFIC, INC. B GREENWICH INSURANCE COMPANY 10747 PATTERSON PLACE SANTA FE SPRINGS, CA 90670 COMPANY C Xl SPECIALTY INSURANCE COMPANY COMPANY D COVERAGES 1"hi~.certjflCate.sl1persed~s.$rld.replaces.any..previously..issued.cenificat~..f()r.th~.'potjCY..PE!ri()<i..f:l()ted..beID'N' 2 THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE (MM/DDNY) DATE (MM/DDNY) A I GENERAL LIABILITY 0696955 01/01/08 01/01/09 GENERAL AGGREGATE 1$ 2,000,000 ~MERCIAl GENERAL UABllITY I PRODUCTS - COM PlOP AGG $ 2,000,000 .: CLAIMS MADE [KJ OCCUR PERSONAL & ADV INJURY $ 2,000,000 OWNER'S & CONTRACTOR'S PROT I EACH OCCURRENCE $ 2,000,000 I I FIRE DAMAGE (Anyone fire) $ 1 ,000,000 I MED EXP (Anv one person) $ 10,000 B AUTOMOBILE LIABILITY RAD943713303 (AOS) 101/01/08 01/01/09 $ 1,000,000 f------ COMBINED SINGLE LIMIT B X ANY AUTO RAD943713103 (MA) 101/01/08 01/01/09 - i ALL OWNED AUTOS BODILY INJURY $ - I (Per person) - SCHEDULED AUTOS - HIRED AUTOS BODILY INJURY $ (Per accident) - NON-OWNED AUTOS - PROPERTY DAMAGE $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ - - - ANY AUTO OTHER THAN AUTO ONLY: ....: EACH ACCIDENT $ - AGGREGATE $ EXCESS LIABILITY EACH OCCURRENCE $ l UMBRELLA FORM AGGREGATE $ OTHER THAN UMBRELLA FORM $ WORKERS COMPENSATION AND I WC. '!?f A TU- I I OJ~ ..<.........................U.... EMPLOYERS. LIABILITY X TORY LIMITS C RWR943509003 (WI) 01/01/08 01/01/09 EL EACH ACCIDENT $ 1 ,000,000 C THE PROPRIETOR! ~INCL RWD943509103(AOS) 01/01/08 01/01/09 EL DISEASE-POLICY LIMIT $ 1,000,000 PARTNERs/EXECUTIVE EL DISEASE-EACH EMPLOYEE. $ 1,000,000 OFF!CERS ARE: EXCL OTHER DESCRIPTION OF OPERATIONS/LOCATlONSNEHICLESlSPECIAL ITEMS RE: SUPPLYING CHEMICALS TO THE WATER TREATMENT PLANT LOCATED AT: 90 N. MOUNTAIN AVENUE, ASHLAND, OR 97520 ............................................... ....................../...i.. < ................................ 1}7...:;.; :.:.:.:::.:..::.:.:.:::::.:.::.:.:> ........'.......'..... SHOULD ANY OF THE POLICIES DESCRIBED HEREIN BE CANCELLED BEFORE THE EXPIRATION DATE ll-tEREOF, THE INSURER AFFORDING COVERAGE 'MLL ENDEAVOR TO MAIL ..--3Jl DAYS WRITTEN NOTICE TO THE CITY OF ASHLAND, OR CERTIFICATE HOLDER NAMED HEREIN, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR ATTN:KARIOLSON 90 NORTH MOUNTAIN AVENUE LIABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE, ITS AGENTS OR REPRESENTATIVES, OR ll-tE ASHLAND, OR 97520 ISSUER OF THIS CERTIFICATE, AUTHORIZED REPRESENTATIVE --tntL't"j adk~(.A.~~:" Marsh USA Inc. BY: Mary Radaszewski .:.::. ..................... 1\> .:.............:.....:.:... ....:... .:...:..........................: >M~1(~IO~1 VAUD AS OF:05/14/08 MMC 5/14/2008 3:15:59 PM PAGE 2/002 Eastern Time Zone CERTIFICATE NUMBER CLE-001711316-03 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE POUCY. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POUCIES DESCRIBED HEREIN. PRODUCER Marsh USA Inc, TWO LOGAN SQUARE PHILADELPHIA, PA 19103-2797 Attn, PHILADELPHIACERTS@MARSHCOM/FAX: 212-948-0360 COMPANIES AFFORDING COVERAGE COMPANY 24780-ALL-GAW-08-09 A INSURANCE COMPANY STATE OF PA, INSURED BRENNTAG PACIFIC, INC, 10747 PATTERSON PLACE SANT A FE SPRINGS CA 90670 COMPANY B GREENWICH INSURANCE COMPANY COMPANY C XL SPECIALTY INSURANCE COMPANY COMPANY o THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED NOT/VlTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY DERTC,IN THE INSURc.NCE AFFORDED BV THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CONDITIONS AND EXCLUSIONS OF SUCH POLICIES. AGGREGATE LIMITS SHO'/vN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO TYPE OF INSURANCE POUCY NUMBER POUCY EFFECTIVE POUCY EXPIRATION UMITS LTR DATE (MMIDDIYY) DATE (MMIDDIYY) A I GENERAL L1ABIUTY 0696955 01/01/08 01/01/09 GENER.Il.L AGGREGATE $ 2,000,000 FeMERCI"- GENER"- LIABILITY PRODUCTS - COMP/OP AGG $ 2,000,000 CLAIMS MADE ~ OCCUR PERSON.Il.L & ADV INJURY $ 2,000,000 OWNER'S & CONTRACTOR'S PROT EACH OCCURRENCE $ 2,000,000 I --1 FIRE DAMAGE (Any On!~ FirPo) $ 1.000.000 ~ MED EXP (Anyone person) $ 10,000 8 AUTOMOBILE UABILlTY RAD943713303 (AOS) 01/01/08 01/01/09 $ 1,000,000 COMBINED SINGLE LIMIT 8 [~l ANY AUTO RAD943713103 (MA) 01/01/08 01/01/09 ALL 0 NNED ALTOS BODIL Y INJURY $ ~ OCHEDULED AUTO' (Per person) t'-i HIRED AUTOS BODIL Y INJURY $ H NON-OWNED AUTOS (PN accident) I : PROPERTY DAMAGE $ GARAGE UABIUTY AUTO ONL Y - EA ACCIDENT ;"N\' AwTO OTHER THAN AUTO ONL Y EACH ACCIDENT $ AGGREGATE $ EXCESS UABIUTY EACH OCCURRENCE $ h UMBRELL.A FORM AGGREGATE $ $ X C RWR943509003 (WI) 01/01/08 01/01/09 1,000,000 C THE PROPRIETOR! X INCL RWD943509103(AOS) 01/01/08 01/01/09 EL DISEASE.POLICY LIMIT 1,000,000 P ARTNERS/EXECUTIVE 1,000,000 OFFICERS ARE EXCL EL DISEASE-EACH EMPLOYEE DESCRIPTION OF OPERATIONS/LDCATIONSNEHICLES/SPECIAL ITEMS RE SUPPLYING CHEMICALS TO THE WATER TREATMENT PLANT LOCATED AT: 90 N, MOUNTAIN AVENUE, ASHLAND, OR 97520 THE CITY OF ASHLAND, OREGON, AND ITS ELECTED OFFICIALS, OFFICERS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED, EXCEPT FOR WORKERS COMPENSATION, WHERE REQUIRED BY WRITTEN CONTRACT, CERTIFICATEHO.LDER SHOULD ANY Of THE POLICIES DESCRIBED HEREIN BE CANCELLED BEfORE THE EXPIRATION DATE THEREOf THE INSURER AffORDING COVERAGE WILL ENDEAVOR TO MAIL --3..D DAY S WRITTEN NOTICE TO THE CITY OF ASHLAND, OR ATTN: KARl OLSON 90 NORTH MOUNTAIN AVENUE ASHLAND, OR 97520 CERTifiCATE HOLDER NAMED HEREIN, BUT fAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OE~L1GATICl\I OR LI.~E',1L1TY OF ANY I\lN[1 UPON THE INSURER AFFOR[1ING COVERAGE, ITS AGENTS OR REPRESENTATIVES, OR THE ISSUER Of THIS CERTifiCATE AUTHORIZED REPRESENTATIVE Ma~ USA Inc. BY: Mary Radaszewski --tn~ ad~~ VALID AS OF:OS/14/08 MMC 5/14/2008 3:15:59 PM PAGE 1/002 Eastern Time Zone Facsimile Transmittal Sheet MARSH An MMC: COmpany From: Kaine Vitrano To: CI1Y OF ASHLAND, OR Phone: Fax: 541-488-5320 Date: 14-May-08 Attention: Time: 03:15 PM Company: Message: The informa tion conta ined in this facsimile messa ge is confidential, may be privileged, and is intended fOr the use of the individua l or entity named above. If )-OU, the reader of this message, are not the intended recipient, the agent, or emplo,yee responsible for delivering this information to the intended recipient, )-ou are expressly prohibitedfrom copying, disseminating, distributing, or in any other way using any of the information contained in this facsimile message. .......,...',........L-......'.'..,...'......I....e.....'.:.:...'.'..,.... C......~.......'.... ......".............'..,....e..........:............I. ..m...'.......'........ .......I..D...,......... ....."..................A.'..........."...........,n.....'.,.....1"...........,....'.'.,.................. ...... "......................~.'.'.'.....'..,.......'..a..,......','......'............... ....'.....'......'..,,'.....,.,.:.a.".'...'...'..........I....I,.I."i..~,..'...',',:,....,...,.,.,....~.:,',',',.........'.'.~,','....'.'.',',',..........'...'..,.~,.,'...'.'.:.'....,.,.",.n...'..... ",.,............,.,..,.,"',.,.....:,.,:,:",',.,.........,',.,.,:.."..,.n. :::...1,...,.'........,., ..,...1...... ........... .~.,....R.~.,.,.....,.....',. .....,....,~......,~~...,...~......,..,@....g~'H~g,)...:g......~:@..g,.,....~,:::,.:.......H H '...~. II OITV RECORDER Page 1 1 1 r~' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 t)~~ 7/1/2008 I I PO,t4UMSeR 08359 VENDOR: 011148 BRENNTAG PACIFIC, INC FILE # 2674 LOS ANGELES. CA 90074-2674 SHIP TO: Ashland Water Treatment Plant (541) 488-5345 ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: PUBLIC WORKS Contact: Daryl McVey Confirming? No THIS IS A REVISED PURCHASE ORDER 6.00 Load WTP Chemicals FY 2008-2009 Invitation to Bid #2008-102 Cytec Superfloc C-573 Flocculant Price per pound $1.25 Cost per 500 Lb drum $625.00 Cost per order - (4) drums - $2,500.00 Delivery chg per order - $35.00 13.00 Load Soda Ash, Dense, Free Flowing Price Qer pound $0.1775 50 Lbs/Bag, 54 Bags/Pallet Cost per order - 216 Bags - $1,917.00 Delivery chg per order $35.00 , 2,535.00 15,210.00 1,952.00 25,376.00 Per attached contract dated May 7, 2008 Approved by Council May 6, 2008 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 SUBTOTAL TAX FREIGHT TOTAL 0.00 0.00 40,586.00 "''0.' "''''. <.', " .... ......,.. "",'. ,~ ..... .". , ." .....". ...... , '..., ' d. .,..... ..<T' .",.' ... ............ ". " . '.' E 670.08.19.00.60150C 40,586.00 ____~ .-k ;:--:;t:~ \IE::fo.II"V"\C (,"'"'ICV A request for a Purchase Order REQUISITION FORM CltY.OF ~S.I-I[AND THIS REQUEST IS A: o Change Order(existing PO.# Date of Request: ) ?; ~ N;J '/ ,t:j C:. Required Date of Delivery/Service: Vendor Name Address City, State, Zip Telephone Number Fax Number . Contact Name SOLICITAnON PROCESS Small Procurement D Less than $5,000 o Quotes (Not required) Sole SOJln:e D Written findings attached invitation to Bid (Copies on file) Intermediate Procurement D (3) Written Quotes (Copies attached) Co..-ative PI'ocurement o State of ORJWA contract o Other government agency contract Reauest for ProDOsal (Copies on file) SDecial1 ExemDt D Written findings attached Emeraency D Written findings attached D Copy of contract attached D Contract ## Item # Quantity Unit I ? z /3 Unit Price Total Cost /r' ZIO ~C/ Project Number ______. ___ o Per attached QUOTE Account Numbe~ ~e . ~~. L '1- ,R. R.. ~ P.l (~Q * Items and services must be charged to the appropriate accolmt numbers for the financials to reflect the actual expenditures accurately. By signing this requisition , I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be vided request. Employee Signature: ~ < cJ SupervlsorlDept. Head Slgn~ ~ ~ --.G:E~\Pn:~SlltA\AP\Fonnc::\8 RMlliqitinn fnrm I'AvRM rl~ Ilrvf!:ltDn nn' ~/1 'jnM7