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HomeMy WebLinkAbout2008-121 Contract - Osmose Utilities february 23, 2006 Osmose UtIlity Servlc;es Inc. . Jaines H. .McGlffert 18421 N..T-.n BouleYMl, Ste.207 Phoenix AZ 85032 RE: I~ERVlCE WOOD .POLE SERVICE INPSECTlON'& REMEDIAL TREATMENT FOR THE CITY' CF ASHLAND . Dear Mr. McGItfert: . . , . - . During.the r8vIew .of the attached contract. the C~ f'ttomeY "ded a Une on page 2 giving the ~ of the contract. T:h8.:term'was explicitiy 8tated.llithe RFP,m1ch was not . attached to the,.co~ when the Attorney algned the dOQUmenl . . ro.fully execute the coi.Dct.l need your Inltlals.on.the origlnal.next to.. haa1dwrttten line reg.~ the term. This Implies that you agree with. and accept the chaoge. .. ~1ea88 .lnltlal and retum .. contract as soon 88 possI)ki~ Thank you for .your lindenJtandlng and. PromPt attontIon. If yOu have any .qu8stions.or .~rns P~8e feel freetocallaf541~. . . . ~ , :~ . ............. Tel: ...,.. 8347 20 E........ Fa: Ia~. _ AIhIInd. 0Ng0n 17&20 1TY: ..,..... _.-....nd.ftr..... I.. G:___-~.... . . . 0Im0Ie ecnr.t... Ur 2 0840c. ::...;:~:......:.:':":.'.. " .. . \ . 00' . . ..." ,.' . ...... '. . ~~Vl\il:li \iUNIHACT '. . . C'AmIIIIitt.... CGlDct midi an ..... T 111IJ I d below In R8* A blbrJlenh cay... ~. ... R8obIa~ . A. ~ ~ kIbmaIIon IpIiea b.... '-Jrl 11~ CIJY: CITY a: ASIt.AND ONlllkl ~HII' " : MckIIE 3) E. MIIn St. AIhIInI. 0nIg0n 9751) (641) 488<<J02 . TIII~ .FAX: (541).488-6311 FAX: OSMOSE UTI.ITES SERVICE INC. 18421 tt TATUM BLVD. STE'207 . PHOENIXKZ i5032 8D2I&8NI32 ~ DIll. . __~ t8:RFP" OCW8ER12.2OO5 .DECEt.IIfR 15... ~I"'" ~2. 2005 . . . . ra ~'dlI ~ scan JC)IlIIOWi BfCTRICDEPARIlENT__ . . . . . .. ru. pqect IN seRVICE WOOD PCaE INSPECTION. ~ttaff SPECFICIA~ 11 -IIJIIII~GlRfIERGE.~tMNAGER . . tu .......COI*_... N1E ...-Ir:" ......Mi.._ be lidded m....1ItId an "- Schedule 1 cIIIId 11f.D85; ~. COIIIllillIdII_ In PdcI SchIMt.2. be COIA,...d by EIecIdc arIII' m.. B. Ori iii ~.naIid ... CRy laaued_ftlqUllliIr PRJPG I III (RFP)....ccnuIq ._..... by CIy.. . b-the1iaject...... IbM. ear- 1 . u. - d. pmpaeIIln ...... m" RFP an" dill natId ... . . . . . C. NtlJlIIVI8wIng CauIIIIta pIapOIII-' pmpa 11I11IDnIIIId by __ aIenn. cay IllIeted QJnUIInt m ~... ~CCMIId by" RFP. . . .' . . , CI;....~_.~ . 1 . . . . ' .... ' CcnuIIIit.. ..1IIIiIb..~tnllllIld.~.1IIIbI8hed bebr-.t ~... (ly by~' COIabcL CanauIIIM. COWl.. will the_car'm p&I~ .... . duIIeI" COI1bIIB_*>> ....COIllllllrt. . " ... ~ .....gen8IIIy IICODI.. bIqJ~ by pdtlll. "candda CIIIbIt In.'' " '.1ac8Iy ".. praJect. ~..... ...11I m COCIpIrII6" ~. Cly'llIpIIllnIII-. ...... . lIII.otMr kll8r8l1id ~ kt ~... kIIRIII rI cay IIIIhIllplCt m" piaJecf In flder.m pnJIIGII . lUCCillU COIIIpIIIoA "the proJect.. _....... and icaI", ....... QnuIR 1hII.... . . . pretllllDilll ccnuIq ~.. b car..... ph.11 Of'" piaJect ti _ this contJacllPPlll~ .... ClJ't .lRfllllaftll ~ 1IpIl11.... far.. pmJIct. _ give profIlIIDi1II.....!IIItIon and IdvIce cUIng" term~.. coi.......CanaiIIIart ICIcrtalrI1IdOea tIIIII cay._ an ........ m pnMIe prcttilla,lII . '.candkIg --- In . .........11,. Ihlllt..... kItInaIi at. cay. . . 2. DIal&: , . GnnIIrWDRII.IlrmlIIId pliralel........ _act.... IIM........-..... m..ln.. . ~~. ......ccdIcl~~oIhnIIe.AI.....In..~...: . .' 2.1. 'Cly' IIIBI" qay ~ AIhIInd.. 0IIpL .' '.. . '. . . 2.2. .CanbIctIj ... ....... p...1pdIed .. R8* A 8bova Cl'thIt penian'a dBI". . ~"I~Eh~I,aJa11 a~c o..-PoIa,.......Conar.tt201.d00 -nr T - . . '-A. -mJ)ICr ....... prajIa dIIded ....RICIIII A. . . 2.4. ~ cr 'SetvICei .... ...... lllIbar. mila.... pIInS. .peclc.llona, opkIb..1IpCItI. ... other COI8IIq -'.Ind.pnxIucia IHch.CAJndn..... m pnNde"",,, COIIII... . . 3. ia: The term Or.. ClllltllClIhII CllII!IRInce CIII" dIIIllpll.U, RecIIII A ....nn ~ Ai CllllIlIII$n arll .....iIquRd bvtil...... ....~. pnMIed kltiaCOllllld. 'ff ~'-~~~.~~!.~~~ ~~..~~" .'''1J ~-:~"""~''S\~\t). 4. . The COI.....lQ cGcer........ auIhorIyto ict an beh8If'of cay kle. ~ .1dIItIIIt.......1nd ~ of.. COl. The ccnrWllll...... 11M camplda.....to ~ .- ..... NtructIons.IICIIVI kIforrnatIon. .... n ... Cly'a poIcIII ani make oa. decI8IaI. will IIIpICtto ~... . . , 5. ~ CAJndnIh8ll pnNde..... to Qythai....... -... RFP. 5.1.11I cor.18CtIon.......... ~ ..... RFP. C'AIIdIIt IhII: '. . 5.t1.~IppIapItIIa"""llntaIi.afClyto_"'dIIni~ .....111.... to........ . . 5.1.2. RevIew emn... dill.... m iii ..... , . 6.1.3.'. cilia IHch II notl\l1llible Ind II nieded to.... ..... India . . · Cly'a lIpIIilntll..... abtItJII_'lUCbdlla . . . .' . ~.1~. PnIpn manIIIy ~ ..... to.. conne_ 0Ibr an" ...... of .~'.'. ..' . 5.1.&. CoapRa............ .....d ti; car kifll __.. of InIonnaIIon needed b campIetIoQ of.. -vIcII_ .. pnI)ect. . . .' 5.2.~IhIIQOIIIm"~lCIaf.........._....IICJIIIvq"" . IIIIharIzaIkIn tam.. 001....." cGcerb.aclelcllJJd.... RFP. CandIn IhII pIItm _..... · ixpMIIousIy...1;I COIllllllrj .lftll illa-_.1lcl1IId .. ~.. ~ ~ ar...... Upon llqUlltofCly.'~Ih8II"""'Cly'a~'I'''''b',''.~''fI...... deIcrIJed In" RFP~ EICh ....... RUle ...... b' perIade of............. ClIP........ I ~ cfCanUlal6... Eech ~ IIpplV\WIlrtCly.1hII became. pm of".'''' . . 5.3. ~ 1hll1iIibm" .... . .. hkpndirt CONI... ...1iccanIInCI1ltII gnnIy ~.....In ~ praf.,IIan. ~ ifili be IIIpGiIIIbIe ..bplllullDIIi quIIly. techbl....,.... CoardhIIIan of II......... br~ C'AIIdIIt....1lIhaut . . IddIIonII COIIII*IIiIo.~.COIIICt CI'......, lIRI'ar~ 1ft.. .....tIIl.. caed'by . '. . QnuIInfa negIgence. cap .....1ppRMI. iccepIIIa af.'. ~ a. ""elf." .......not be . CDIIIIIued m .....,11 cap_.....thIs CDrlb.t CI' fi.., CIIII8 of IdIan IIIIq aut of CandIft ~ In ..... afariy InIch _this COI..... by CandIn CI' negIIgeIt -..."of ~af" . ..- cap CUetliCllan..... ~ IhII not.. deemid to iactue... ClycllccMn..... , . InIch CI' "'ll1ainae. or IhauId ..... .. flBIa.... _... ~ IUCh InIch CI' negIgeI... ~ rncd1g ~.. not be COIIIInIId. ~. __ -.Clyto PRJIIC;I1tI in ICIIan ...~ .............. ~ pnwIded by 0IIgan 1Iw. .' '. ". . .' . . .8.......gJ.~.~' .. . ~~~ The .,.vIaiI CCMIIIiI br" cantI.t.... be...... by. CI'''''''' ~'of" pIIIOn . . epedIed In.R8cIIII.A~ MID 1IIII_.~.lIpI1lln111. ~ "~'end ....... will Cly. ',. .' . . .' . 8.2.,~"""~hanarre.a."'epIcIc"'''flClr_lIgIIdto.lllgnminfl ~ "'re.. to pIrbm .....1..1Iq_.. COIlllltBlt....... -,-'and 1I'd11lla.1If. . . pndcea.' . . . . .7.____ .' .'.. ..' . ." ..., . 7.1. Qy wi coapQI filly.., CandIM to 1ChIew.. objectIWIi of.. 001.... . . 7.2. cay wi pnMde.lnIarmaIb.. cIocuIBIII. mil...... .... thai..... .. Pallllllem II' control Of Qy ... .nllquhd by'~tR b ........ af........ ~~"_I~""'IEE1"~~.o...Po-..~~1201.d00 I.&.lay......far --,mi ... ...... pnwIIIona forCondlrt m entBrupan. pUblcllld ' . . 'PrIVIIe pIOI8ty....~ m p&Ibm the.... . 7A..caywlpnMle"pennlaneclll.ybcampllllanafh-pmJect. . '. 7.5. Th8 conti.., otIIIB'.. act.1II8an betvJ8eft cay. ConUIaIt. pubic ageI_. oa.. ~ In" pmJect. '8.~ . . ,8~1.Cly_pay~b''''''Ind''''''CQndantb.expenI'.'hunId'by'' , '.CoraId . perbmIIlCI rt.... ka ICCOId8nce will a paymR IChetit m be UInIId by QJndIIt : end ImfIi*d by car. No ............ be made bexpen...tIII.. not""" lImIzId'ka this . PI)UI1t IChetit wIhQut prior appnwaI by"'COI*_'aIcer. . , 8.2.'C'AIIIIIIIIn'1hII1UbmI monIhIy ......~ Cly. ~..... ill dIy& aft8rh . end of.. month CMIId by" kwaIce. ' , . . . 8.3. r_ .... .....11II <<**_ ar any ................nQt..... thi .....apecIed. . RIcIIaI A IbcM. . .. ". ,8.~. . . " 8.1.~ ThII ~.WI be gowmed by.... canatrued ka 1CCOIdInce.... afthe... Of 0nIg0n. . , ~ IIiII ~ obIeM Ind carqiIy wIh .. .....It end ... .. GIdIIa. ...1IIIJonI. ruIII.... oriIMDI af.... _ ClY.... cly~ .1IIpICt Dill... NIudIna. 1M nat ImIId me' pro~. af ORB 278C.&06. 278C.515, 278C.&m ... 278C.530.' . . . . . 8.2. ~'>> QRS.278C.52O(2) Illy peIIOII ~ by CandIrt. __ '!Ilk........ ' .'. ..... ... .1eIat'1ne iInd . half", b II MIIme In ... ti 40 Ian ka "" ana..... .. '. b....~.. -.a:kIded'ar...tam owr:tni ply 1llder0Rs 853.010 t).853.281.ar....... U.8.C. . SecIb... '>>208. . ,.' . ., . . 8.3..CaiIUiIri II a ....1IIIpbvI( . deIned In ORS ~ lAd .... compIy...eN 85.8.017. .Prkrm cammencq..,_....... certlyD Clythat CandIrt...... ~.... . CCMrIIgI..... bJORS ~868. lcanun II a CIIrIer.....~ 0nIIIN.... pnwIde . .~.'i'" af.....ICandIIt II........... empk))w, CandIrt.... pnwIde CIy~., CIItbtJn..... 0rIgan ~.cthlnnce. BI fbi.... evIdIncI fiCandlltl.....: . . . .' 8A~ 1"_af_caubull'~5.884.00Grmcn.CandlrtI8"''>>compIy''~' . 3.12af"'~.", rm, by payq......... del.. R" ..~ D'" impkJyI.1 . , pedxinq work....... ..I1d... '>> IRJ UcoI'.. MID "1)1I CI' IIIDII aft....... IiIder this COI'''' CandIrt'18 *>> IIqUted D post.. 8Itached noace pnICIaInMnIy In ... ....... . be... by "'~'... . 10.~. " . '. .... . . AI docInrD........by CanaUIIIn IUIIIR. this ccmu IhII be.. pnpItf afClf. To._.___ . pennIIId by .,.car..... .....,.. af.. 0IIgan Tort QIIkns NJ.' deI8ndi ~... hakI .' hIIntI.11 ~"candIID."'" ~.I ~..damagis. cIIhI. '-.1 ~ ~ . __ outtl.., ".af" epecbtb. ... oe..cIocuI-.tI pIIpRI.'" CanUIIrt..- prior .' . . .vdllnaaliodzllloA tI CanUtn. . . . '" . . . . .' . 1.t BIIIiII . . . . -:. . .' . ~'1.1:.CandlrtlhlldewlaP..,wJ""""_I._aflCCOldllld""~on" . '. " . ......1Hch...Idequ.. b: evaIuaIkIoCanUllrta peItxnBlce. ear.-,....:...IIImIlCDldl.ka 1iIcb. ....... '>> pnMde.. ....8CiW betlaen iii expendILhs end IIVIII88I1111ed '>> ...pqect..... . ...... and -"'1IIIIed m CondIIta oe.r........ '" . . . '. . .' 11+ ~ boaIcI_ ~ Ih8I be'made IVIIIIIJIe b NpecIIon by CIy. fI.~ .... '>> WItry CondiIrta campIInce will till COl.. ClJ....hM ...rlttm.......... fi. .-' . ~ boaIcI ind .... by..... P.UbIc 1CCCIftIft...... by Cly. . .12. 1.1.",111 It.~ 1.1.1 . ~~lI'diI2t _-- n~n_'II:'o.n- Poll ,.,....Conaat 1201.c100 ~ -..........., 8nd.. cay. b atbra...-..~.. himdJ11 tam lIlY Ind II . . ~ ICtIanI. CDIII.)IIgniII-. dIInagea ar_lIpIIlIsl ~ tam 1qIIyt>>...,pIIIDR ~ . ., "'-.In deIIh). arcllmagra m....., (h:IudIna _ar~). fl1NtIa.. n8IIn'__ out fi orRldert *>>.. negIgeIt perfanr-. flthIa cnaj by aDuIIR (hidng iii nallmIId.. ~ . negIgeI~ lCtI'arGJIIIIIIDQI fI.OJndIta "-Y8II. ......11II ctiI8.dl~Dd ..,~ ~ p8Ifann - <<-. ....... *>> till CCdICt). ~.... nat.. held 1IIpOI'" far fIr/ cllknl.1CtIanI. . coeta........ d8magea araa.r"'III. ~ 11II pnDiIltaly ... by" negligence Ii Cly. . 13. ,........ . . 13.1. CcnItn _lib crMl". at II II.- dImg" tann "Ills COl... ...... miRe: 13~1.1.A~gerBlllIIay_~CCMIIIII~caOractuII. . IIbIIYbabllgatJ.. ......1IIIer.. canIIu. bIri8t COI,...IIIIty. .. ani completad GpII1IIIoI.'1III --.... COl...... fI1*cIIva ....... . '. 1&1.2. A IID'alll_ emn... andllla........, paley: ... 1t1..3. A ........1IIbnobIIe...., paley kIcIdIO ~ ... IiIHNnId . IiIbnoblll' .. .'. . ,13.2.1heciMnae-IICh....,Mnnce_....be_m<<lI1...r......~b. ':. . . . __1IIIde ...... 0IIg0n Tart cw. Ad.", ...... ... Of SIOO.OOO P.Ir.~ (CGIIIIRId. . ... hIlfor .,.,... pmpidy cInIOe....) ar_.ooo perOCCllnlia ....bQdIr.,... . $10?.?oo per ~ bPRJPlltr cIImIge. '. '.' . .' . . . . 13.3. LIIbIIy CCMIIgI" be IIOvIded on . 'occuIInce. bills. "CIIknI...... CIMIIgI.. ~ . ~ "iIr'" cMI1OI..... byllDlctlan 13.1.2. . . 18A. ~.. .....tubmI..1l11 "Mnnce ImIpIIIJIe ... (:ly lib btlgned ~. prlarm _.~~_fI ",WDIk llllerllls........ EaCh "'1biI.1IIII"~ . 8Ibded""h palGycnat be .~llld or ~ m.... cnat be IIIIde 1IIII1t.lIIIlae.. . prtar- nab"" _ . CRy. A CIIIbIIr..1Hch ....1DIIIIy thIIh ...... ~rt 'III . .....to...~~II.......... '.. . '. ..' . 14.1lIrd. . .. . '. . 14~1..n... be. dIfalII'..... ConII.t ......pq* m peifann lIlY Id'aroblgllan ..... by" COI*ictwtilil,n........ aa.pq_..... nab ~ ,,'1IIIIn fib ..... rellDllllble pd:uIdy.I"1Ra ,-In .. nab II aflUCh.. ... tIIIl'Cllldbe' QMIIPI_"" ........ day period. no cIefauI.... _... pqllClhllng .. nab begins. . ~ fI"let cr.... .... Ill. tan.day perIpd _.""" pmceeda "1I.aDIbIe. _lOt 8nd .. gOodSllllh .1IIIct....1jndy -100ft. ~.. .' . .. '" '., . 1U.NaWIIIIInJq....14.1......mardecln.deflillby_nabto..atw. pq..wIItI&M.*,,*,.. GpparUIlyto CUI, ... ahr pqllPtllldlY...... .....,,11II Canbatt. .' . . ,.14.3. _.......... till pq..... by iii .defd may.-:t D 1Innkt. .... COi'.d........ : .' "-<1'- <<... _....IIIIIIdIIII\~nlble _ 0I8Ian law. M .............. ~ . ":. 14A. Ant IIIptIan 81IkIg eM fI this conII1d'lhaI be canductId __ CIn:qI Ccut fiN StIlI (j 0rIgan' .-...~. - . . . . . ~.., '1'5.~:. ........ .... .' , . .. 15.1. In lddIon.tJ.. . t>> __ till cOIlbid IDler ....,4.3. car .tInnII.... by . . _CcnuIIart_nabtbcly.prIar~..~... . _. ..' . . . ". 15.2..In.....to...totlllniNt8t111cn.4....~14.3...~mar_*_ .. .. -,,1IId 1ICORIa. may be ".IIII't~ .. II'" In GRIer.... ... CDIIIIdIIId nlCllllIY to . .. prafIct "1R~111a.lIIl11d111Dn. to campi.. .repart On....... perbmId ., ... CttBrmlllllllllL' . . ': .'5.3. fClyI8nnln...I..COI__~......aDectIon.15.la.utllrt_beplldb.......... . IIId coeIs IncuJId prior to the ~ dill. ~ IhaI not be.enIIed '>> campenIIIIIan.b' IaIt praIa:. . 18.181I:' . . . . ~ ~-t1I~I""""--:._ .~.o.n-PoII""""ConRat12G1.doo · .., elWVVV ....... III ~..... ....... -Ad or." naIIce _lei m be. by law.... be In __ : and IIIIy be'.", peIIlIlIII dlIt.wyarbJi9Ud arcd8d..... ar..,..ok M.. ........ br law. . . 18.1. Nobe m car.... ~ -~I..d ~.. canbdlQ aIIcer it....... provided.'" Ci; In RecIII A...... " ' , ' , 18.2. NaIIcee m ~.1hII be.1ddreIeed m.. Qmdarta IIpfIllntllvllI....... provided.." ~ In RIcIII A IbcM. ' '17., A.......1t . , . Cly ani ~'... "18Ip8CIIve 1UCC1.lo... Idn........ Illig.. "'1egII1IpII..ntII~ ~ IIdI .. boInI bythll 001" m" at.pIIty n m the .....1ID:81.cn. 8dmIsII~ III"~ n. ' fIIII..ntIII... of.. -- pIIty. ~.... not IIIIgn '(I' '-dlw CcnuItIIta.rW* (I' GbIIgIllons lllderthls canb~ wIhout Pilar'........ of Cly. __.1III8d In tblllICIIari.lICJIIq m 1hII carhl IhaI be ~ m gIv& My _ ~... m........ cay IIId CanaIItIIt ' , . . ". 18. MIIIiIiIIaD: ' , . . '. , No~ of.. ~x)IIII"'IhaI"'vaId .....In __... , " . CONSULTANT CITY OF . .. ard-. Pa" ~.~~ ' 17_ L ~H-+ PrInted Heme , "118: 'Sale8 ~ ~..~ Fed 101 35-2175310 '. REVIEWED By:, , ,LiaaI ~ASTO~ . . . . By: -'. , . ~.D*./~ ~ : . fcrcar-anIr) " . . . , . "/2-ll . &'.: ~ ~O . . .~ ftl;/I' tW7i?"~~ -,' . . '" .... . ~ ...... ........~~lMfIlR.....lE o.n.. ",.......COnIIId 12__ . . .' r&, ASH LA.:ffiY RECORDER1 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 .~1tJE. 7/1/2008 VENDOR: 006890 OSMOSE UTILITIES SERVICES INC 215 GREENCASTLE ROAD TYRONE, GA 30290-2944 I I pe;NaMBeR 08370 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Tenns: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: ELECTRIC Contact: Scott Johnson Confinning? No Pole Inspection and Pole StubbinQ Services for FY 2008 - 2009 Continuation of 5-year contract Date of aQreement: December 15, 2005 Completion date: December 15, 2010 Insurance required/On file BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 30000.00 ~ ~ 7/Y'dr A orized Signature VENDOR COPY SUBTOTAL TAX FREIGHT TOTAL Page 1 1 1 30,000.00 .0 0.00 0.00 30,000.00 CITY OF A.SHLAND REQUISITION FORM THIS REQUEST IS A: o Change Order(existing PO # Date of Request: I 06-19-2008 Required Date of DeliveryISeMce: I Vendor Name AIWreII City, State, Zip Telephone Number Fax Number Contact Name ~mn~A IltilitiA~ ~Arvit'.A~ Inr. 215 Greencastle 8.oad Tyrone, GA 30290-2944 Sole Source Written findings attached invitation to BId (Copies on file) ~Iate Procul'8lll8l1t (3) Written Quotes (Copies attached) StateofOR/'NAcontracl Other government agency contract o Copy of contract attached o Contrad # Rlaueat for ProDoaaI (Copies on file) SDICIaII Ex.....Dt Written findings attached ErMraencv Written findings attached Description of SERVlCI! o Per attached PROPOSAL Continutation of five year contract for pole inspection and pole $ stubbin services for fiscal ear 2008-2009. 3O,00J Item " Quantity Unit Description of MATERIALS Unit Price To.1 Cost 0 Per attached QUOTE _M"" Project Number ______. ___ S Account Number 690.11.18.00.704100 '. Items and services must be charged to the appropriate account numbers for the Financia/s to reflect the actual expenditures accurately. By signing this requisition form, I certify that the in ation provided above meets the City of Ashland public contracting requirements, uest. SupervlsorlDept. Head Signature: Employee Slgnatull G: Flnance\Prooedure\AP\Fonns\8_Requlsftion form revised.doc UpdMId an: 611912008