HomeMy WebLinkAbout2008-127 Contract - HBH Consulting Engineers
ENGINEERING SERVICES CONTRACT
Consultant services contract made on the date specified below in Recital A between the City and Consultant as
follows:
Recitals:
A. The following information applies to this contract:
CITY: CITY OF ASHLAND Consultant: HBH Consulting Engineers
City Hall Address: 4497 Brownridge Terrace, Suite 202
20 E. Main St. Medford OR 97504
Ashland, Oregon 97520
(541) 488-6002 Telephone: 541 779-5216
FAX: (541) 488-5311 FAX: 541 776-7376
Date of this agreement: ~ B: RFP date: February 7, 2008
May 6, 2008 Proposal date: March 11, 2008
~2.2. Contracting officer: James H. Olson, Interim Public Works Director
~2.4. Project: NW Ashland Traffic Impact Analysis
~6. Consultant's representative: Neil Burgess PE, Senior Engineer
~8.3. Maximum contract amount: $39,095.00
B. On the date noted above, City issued a request for proposals (RFP) for consulting services needed by City
for the project described above. Consultant submitted a proposal in response to the RFP on the date noted
above.
C. After reviewing Consultant's proposal and proposals submitted by other offerors, City selected Consultant to
provide the services covered by the RFP.
City and Consultant agree as follows:
1. Relationshio between City and Consultant:
Consultant accepts the relationship of trust and confidence established between Consultant and City by this
contract. Consultant covenants with the City to perform services and duties in conformance to and consistent
with the standards generally recognized as being employed by professionals of consultant's caliber in the
locality of the project. Consultant further covenants to cooperate with City, City's representatives, contractors,
and other interested parties in furthering the interests of City with' respect to the project. In order to promote
successful completion of the project in an expeditious and economical manner, Consultant shall provide
professional consulting services for City in all phases of the project to which this contract applies, serve as City's
professional consulting representative for the project, and give professional consultation and advice during the
term of this contract. Consultant acknowledges that City is relying on consultant to provide professional
consulting services in a manner that is consistent with the interests of City.
2. Definitions:
Generally words, terms and phrases used in this contract shall have the meaning ascribed to them in the
construction industry, unless the context clearly indicates otherwise. As used in this contract:
2.1. "Cityu means the City of Ashland, Oregon.
2.2. "Contracting officeru means the person specified in Recital A above or that person's designee.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2008\08-02 HBH Contract 4 08.doc
--11'I,-- -
2.3. "Project" means the project described in Recital A.
2.4. "Work" or "Services" shall mean all labor, materials, plans, specifications, opinions, reports, and
other consulting services and products which Consultant is required to provide under this contract.
3. Term: The term of this contract shall commence on the date specified in Recital A above and end on
completion of all services required by this contract unless sooner terminated as provided in this contract.
4. Authoritv of Contractina Officer: The contracting officer shall have the authority to act on behalf of City in the
administration and interpretation of this contract. The contracting officer shall have complete authority to
authorize services, transmit instructions, receive information, interpret and define City's policies and make other
decisions with respect to Consultant's services.
5. Consultina Services: Consultant shall provide services to City that are described in the RFP.
5.1. In connection with the services described in the RFP, Consultant shall:
5.1.1. Consult appropriate representatives of City to clarify and define City's
requirements relative to the services.
5.1.2. Review available data relative to the services.
5.1.3. Identify data which is not available and is needed to fulfill the services, and act
as City's representative in obtaining such data.
5.1.4. Prepare monthly progress reports to the contracting Officer on the status of
services.
5.1.5. Cooperate with other consultants retained by City in the exchange of
information needed for completion of the services and the project.
5.2. Consultant shall commence performance of services within five days after receiving written
authorization from the contracting officer for work described in the RFP. Consultant shall perform the services
as expeditiously as is consistent with professional skill and care and the orderly progress of the project. Upon
request of City, Consultant shall submit for City's approval, a schedule for the performance of work elements
described in the RFP. Each schedule shall include allowance for periods of time required for City's review and
approval of Consultant's services. Each schedule, approved by City, shall become a part of this contract.
5.3. Consultant shall perform the services as an independent contractor in accordance with generally
accepted standards in Consultant's profession. Consultant shall be responsible for the professional quality,
technical accuracy and the coordination of all services performed by Consultant. Consultant shall, without
additional compensation, correct or revise any error or deficiencies in the services that are caused by
Consultant's negligence. City's review, approval, acceptance of, or payment for, any of the services shall not be
construed to waive any of City's rights under this contract or of any cause of action arising out of Consultant's
services. In the event of any breach of this contract by Consultant or negligent performance of any of the
services, City's cause of action against Consultant shall not be deemed to accrue until City discovers such
breach or negligence, or should have, with reasonable diligence, discovered such breach or negligence. The
preceding sentence shall not be construed, however, to allow City to prosecute an action against Consultant
beyond the maximum time limitation provided by Oregon law.
6. Assianment of Consultant's Personnel:
6.1. The services covered by this contract shall be rendered by, or under the supervision of the person
specified in Recital A above, who shall act as Consultant's representative in all communications and
transactions with City.
6.2. Consultant will endeavor to honor reasonable specific requests of City with regard to assignment of
Consultant's employees to perform services if the requests are consistent with sound business and professional
practices.
7. ResDonsibilities of City:
7.1. City will cooperate fully with Consultant to achieve the objectives of this contract.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2008\08-02 HBH Contract 4 08.doc
7.2. City will provide information, documents, materials and services that are within the possession or
control of City and are required by Consultant for performance of the services.
7.3. City will arrange for access to, and make all provisions for Consultant to enter upon, public and
private property as required for Consultant to perform the services.
7.4. City will provide all permits necessary for completion of the project.
7.5. The contracting officer will act as liaison between City, Consultant, public agencies, and others
involved in the project.
8. Pavrnent:
8.1. City shall pay Consultant for services and reimburse Consultant for expenses incurred by
Consultant in performance of services in accordance with a payment schedule to be submitted by Consultant
and accepted by City. No reimbursement will be made for expenses that are not specifically itemized in this
payment schedule without prior approval by the contracting officer.
8.2. Consultant shall submit monthly invoices to City for Consultant's services within ten days atter the
end of the month covered by the invoice.
8.3. Total payments under this contract or any amendments shall not exceed the sum specified in
Recital A above.
9. Comoliance with Law:
9.1. This contract will be governed by and construed in accordance with laws of the State of Oregon.
Consultant shall promptly observe and comply with all present and future laws, orders, regulations, rules and
ordinances of federal, state, City and city governments with respect to the services including, but not limited to,
provisions of ORS 279C.505, 279C.515, 279C.520 and 279C.530.
9.2. Pursuant to ORS 279C.520(2) any person employed by Consultant who performs work under this
contract shall be paid at least time and a half pay for all overtime in excess of 40 hours in anyone week, except
for persons who are excluded or exempt from overtime pay under ORS 653.010 to 653.261 or under 29 U.S.C.
Sections 201 to 209.
9.3. Consultant is a "subject employer" as defined in ORS 656.005 and shall comply with ORS 656.017.
Prior to commencing any work, Consu~ant shall certify to City that Consultant has workers' compensation
coverage required by ORS Chapter 656. If Consultant is ~ carrier insured employer, Consultant shall provide
City with a certificate of insurance. If Consultant is a self-insured employer, Consultant shall provide City with a
certification from the Oregon Department of Insurance and Finance as evidence of Consultant's status.
9.4. If the amount of this contract is $15,964.00 or more, Consultant is required to comply with chapter
3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any subcontractor who performs 50% or more of the service work
under this contract. Consultant is also required to post the attached notice predominantly in areas where it will
be seen by all employees.
10. Ownershio of Documents:
All documents prepared by Consultant pursuant to this contract shall be the property of City. To the extent
permitted by law, City shall, within the Iimtts of the Oregon Tort Claims Act, defend, indemnify and hold
harmless Consultant, its consultants, agents and employees against all damages, claims, expenses and losses
arising out of any reuse of plans, specifications and other documents prepared by Consultant without prior
written authorization of Consultant.
11. Records:
11.1. Consultant shall develop and maintain complete books of account and other records on the
services which are adequate for evaluating Consultant's performance. Consultant shall maintain records in such
a manner as to provide a clear distinction between the expenditures and revenues related to the project and the
expenditures and revenues related to Consultant's other business.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJEC1\2008\08-02 HBH Contract 4 08.doc
------nr T---
11.2. Consultant's books and records shall be made available for inspection by City at reasonable
times, to verify Consultant's compliance with this contract. City shall have the right to request an audit of
Consultant's books and recor~s by a certified public accountant retained by City.
12. Indemnification:
Consultant shall defend, indemnify and save City, its officers, agents, and employees harmless from any and all
claims, actions, costs, judgments, damages or other expenses resulting from injury to any person (including
injury resulting in death), or damage to property (including loss or destruction), of whatsoever nature arising out
of or incident to the negligent performance of this contract by Consultant (including but not limited to, the
negligent acts or omissions of Consultant's employees, agents, and others designated by Consultant to perform
work or services attendant to this contract). Consultant shall not be held responsible for any claims, actions,
costs, judgments, damages or other expenses, directly and proximately caused by the negligence of City.
13. Insurance:
13.1. Consultant shall, at its own expense, at all times during the term of this contract, maintain in force:
13.1.1. A comprehensive general liability policy including coverage for contractual
liability for obligations assumed under this contract, blanket contractual liability, products and
completed operations and owne~s and contracto~s protective insurance;
13.1.2. A professional errors and omissions liability policy; and
13.1.3. A comprehensive automobile liability policy including owned and non-owned
automobiles.
13.2. The coverage under each liability insurance policy shall be equal to or greater than the limits for
claims made under the Oregon Tort Claims Act with minimum coverage of $500,000 per occurrence (combined
single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and
$100,000 per occurrence for property damage.
13.3. Liability coverage shall be provided on an RoccurrenceR basis. RClaims madeR coverage will not be
acceptable, except for the coverage required by subsection 13.1.2.
13.4. Contractor shall submit certificates of insurance acceptable to the City with the signed contract
prior to the commencement of any work under this agreement. Each certificate shall state that coverage
afforded under the policy cannot be cancelled or reduced in coverage cannot be made until at least 30 days
prior written notice has been given to City. A certificate which states merely that the issuing company Rwill
endeavor to mailR written notice is unacceptable.
14. Default:
14.1. There shall be a default under this contract if either party fails to perform any act or obligation
required by this contract within ten days after the other party gives written notice specifying the nature of the
breach with reasonable particularity. If the breach specified in the notice is of such a nature that it cannot be
completely cured within the ten day period, no default shall occur if the party receiving the notice begins
performance of the act or obligation within the ten day period and thereafter proceeds with reasonable diligence
and in good faith to effect the remedy as soon as practicable.
14.2. Notwithstanding subsection 14.1, either party may declare a default by written notice to the other
party, without allowing an opportunity to cure, if the other party repeatedly breaches the terms of this contract.
14.3. If a default occurs, the party injured by the default may elect to terminate this contract and pursue
any equitable or legal rights and remedies available under Oregon law. All remedies shall be cumulative.
14.4. Any litigation arising out of this contract shall be conducted in Circuit Court of the State of Oregon
for Jackson County.
15. Termination:
15.1 Mutual consent. This contract may be terminated at any time by mutual consent of both
parties.
15.2 City's Convenience. This contract may be terminated at any time by City upon 30 days'
notice in writing and delivered by certified mail or in person.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2008\08-02 HBH Contract 4 08.doc
15.3 For Cause. City may terminate or modify this contract, in whole or in part, effective upon
delivery of written notice to Contractor, or at such later date as may be established by City under any of the
following conditions:
a. If City funding from federal, state, county, or other sources is not obtained and
continued at levels sufficient to allow for the purchase of the indicated quantity of services;
b. If federal or state regulations or guidelines are modified, changed or interpreted in such
a way that the services are no longer allowable or appropriate for purchase under this contract or
are no longer eligible for the funding proposed for payments authorized by this contract; or
c. If any license or certificate required by law or regulation to be held by Contractor to
provide the services required by this contract for any reason denied, revoked, suspended, or not
renewed.
15.4 For Default or Breach.
a. Either City or Contractor may terminate this contract in the event of a breach of the
contract by the other. Prior to such termination the party seeking termination shall give to the other
party written notice of the breach and intent to terminate. If the party committing the breach has
not entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving notice may authorize or require, then the contract may be terminated at any time
thereafter by a written notice of termination by the party giving notice.
b. Time is of the essence for Contractor's performance of each and every obligation and
duty under this contract. City by written notice to Contractor of default or breach, may at any time
terminate the whole or any part of this contract if Contractor fails to provide services called for by
this contract within the time specified herein or in any extension thereof.
c. The rights and remedies of City provided in this subsection (15.4) are not exclusive and
are in addition to any other rights and remedies provided by law or under this contract.
15.5 Obliaation/Liabilitv of Parties: Termination or modification of this contract pursuant to
subsections 15.1, 15.2, 15.3 and 15.4 above shall be without prejudice to any obligations or liabilities or either
party already accrued prior to such termination or modification. However, upon receiving a notice of
termination (regardless whether such notice is given pursuant to subsections 15.1, 15.2, 15.3 and 15.4 of this
section, Contractor shall immediately ceased all activities under this contract, unless expressly directed
otherwise by City in notice of termination. Further, upon termination, Contractor shall deliver to City all contract
documents, information, works-in-progress and other property that are or would be deliverables had the contract
been completed. City shall pay Contractor for work performed prior to the termination date if such work was
performed in accordance with the Contract.
16. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure
to finance the costs of this contract within the City's fiscal year budget. Consultant understands and agrees that
City's payment of amounts under this contract attributable to work performed after the last day of the current
fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the
exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the
event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultants, with no
further liability to Consultants.
17. Notices:
Any notice required to be given under this contract or any notice required to be given by law shall be in writing
and may be given by personal delivery or by registered or certified mail, or by any other manner prescribed by
law.
17.1. Notices to City shall be addressed to the contracting officer at the address provided for the City in
Recital A above.
17.2. Notices to Consultant shall be addressed to the Consultant's representative at the address
provided for the Consultant in Recital A above.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2008\08-02 HBH Contract 4 08.doc
18. Assianment:
City and Consultant and the respective successors, administrators, assigns and legal representatives of each
are bound by this contract to the other party and to the partners, successors, administrators, assigns and legal
representatives of the other party. Consultant shall not assign or subcontract Consultanfs rights or obligations
under this contract without prior written consent of City. Except as stated in this section, nothing in this contract
shall be construed to give any rights or benefits to anyone other than City and Consultant.
19. Governina Law: Jurisdiction: Venue: This contract shall be governed and construed in accordance with the
laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim,
action, suit or proceeding (collectively, lithe claim") between the City (and/or any other or department of the
State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted
solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim
must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the
United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the
signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts.
In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the
Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction.
20. MERGER CLAUSE: THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE
AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF
TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH
PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE
ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO
UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED
HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED
REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT,
UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS.
21. Modification:
No modification of this c a shall be valid unless in writing and signed by the parties.
CONSULTANT CITY OF ASHLAND
By:
Signature
l11XLJJAf,t. €. A~~~
Printed Name
Its:
FedlD#
By: ~ ~~ '~ ~/r/tJr
Lee Tuneberg
Finance Director
REVIEWED AS TO CONTENT:
By: ~~~
De ent Head Date: 5"; t...9/ 08
Coding:
(For City use only)
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2008\08-02 HBH Contract 4 08.doc
CERTIFICATIONS OF REPRESENTATION
Contractor, under penalty of pe~Ury, certifies that:
(a) The number shown on this form is Ks correct taxpayer 10 (or is waiting for the number to be issued to <<; and
(b) Contractor is not subject to backup withhOlding because (i) H is exempt from backup withholding or (ii) ~ has
not been notified by the Internal Revenue Service (IRS) that n is subject to backup withholding as a resu" of a
faifure to report all interest or dividends, or (iii) the IRS has notified << that n is no longer subject to backup
withholding. Contractor further represents and warrants to C<<y that (a) n has the power and authority to enter
into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation
of Contractor enforceable in accordance with its terms, and
(c) The work under the Contract shall be performed in accordance with the highest professional standards. and
(d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also
certifies under penalty of perjury that ns business is not in violation of any Oregon tax laws, and " is a
corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon
or is an independent contractor as defined in the contract documents, and has checked four or more of the
following criteria:
/ (1) I cany out lhe Jabor or services at a location separate from my residence or is in a specifIC portion 01
my residence. set aside as the location of the business.
/ (2) Commercial advertising or business cards or a trade association membership are purchased for the
business.
/ (3) Telephone isting Is used for the business separate from !he personal residence listing.
- (4) Labor or services are perfonn~ ~Iy pursuant to written contracts.
-L. (5) labor or services are performed for two or more different persons within a period of one year.
-./(6) I assume financial responslbllity for defecti'le Y<OO<manship or lor service not provided as evidenced
by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating
to the labor or s to be provided.
.)'-""1., 3-- fi,Q
Date
G:\pCJb.-wr1(s\eng\dept-admin\ENGINEER\PROJECl'.2008\08-02 HBH Contract 4 OS.doc
Form W-9
(Rev. December 2000)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
Give form to the
requester. Do not
send to the IRS.
(.
Q)
c.
~
6
l Check appropriate box: D Individual/Sole proprietor ~ Corporation D Partnership
Q)
; ~dress (number. street. and apt. or suite no.)
~ 00 7)j tJ {(IL ,'hz f1 ,oj' '01
C3Y. state. and ZIP code
::J e-n.00 rl, Ol~ q7/~ 0
Tax a er Identification Number (TIN)
Enter your TIN in the appropriate box. For
individuals. this is your social security number l::iJ:U::tuJJSOCial security number
(SSN). However, for a resident alien, sole
proprietor, or disregarded entity, see the Part I
instructions on page 2. For other entities. it is your
employer identification number (EIN). If you do not or
have a number. see How to get a TIN on page 2.
Note: If the account is in more than one name, see
the chart on page 2 for guidelines on whose number
to enter.
Certification
D Other ~ .. -- - -- - - - .. . - -- .. - - . -- -- -- -- - . - -- -- - -
Requester's name and address (optional)
List account number(s) here (optionaO
For U.S. Payees Exempt From
Backup Withholding (See the
instructions on page 2.)
Under penalties of perjury. I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me). and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding. or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends. or (c) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.
For mortgage interest paid. acquisition or abandonment of secured property. cancellation of debt. contributions to an individual retirement
arrangement (IRA), and generally. payments other than interest and dividends. you are not required to sign the Certification, but you must
provide your correct TIN. (See the instructions on page 2.)
Sign Signature of .../
Here U.S. person ~f/ !) ti/'
Purpose of Form
A person who is required to file an information
return with the IRS must get your correct
taxpayer identification number (TIN) to report, for
example. income paid to you. real estate
transactions. mortgage interest you paid,
acquisition or abandonment of secured property,
cancellation of debt. or contributions you made
to an IRA.
Use Form W-9 only if you are a U.S. person
(including a resident alien), to give your correct
TIN to the person requesting it (the requester)
and. when applicable, to:
,. Certify the TIN you are giving is correct (or
you are waiting for a number to be issued).
2. Certify you are not subject to backup
withholding, or
3. Claim exemption from backup withholding if
you are a U.S. exempt payee.
If you are a foreign person, use the
appropriate Form W-8. See Pub. 515,
Withholding of Tax on Nonresident Aliens and
Foreign Corporations.
Note: If a requester gives you a form other than
Form W-9 to request your TIN, you must use the
requester's form if it is substantially similar to this
Form W-9.
What is backup withholding? Persons making
certain payments to you must withhold and pay
to the IRS 31% of such payments under certain
conditions. This is called "backup withholding.H
Payments that may be subject to backup
withholding include interest. dividends, broker
and barter exchange transactions. rents.
royalties, nonemployee pay, and certain
payments from fishing boat operators. Real
estate transactions are not subject to backup
withholding.
If you give the requester your correct TIN.
make the proper certifications, and report all
your taxable interest and dividends on your tax
return. payments you receive will not be subject
to backup withholding. Payments you receive
will be subject to backup withholding if:
1. You do not furnish your TIN to the
requester. or
2. You do not certify your TIN when required
(see the Part III instructions on page 2 for
details). or
3. The IRS tells the requester that you
furnished an incorrect TIN, or
4. The IRS tells you that you are subject to
backup withholding because you did not report
all your interest and dividends on your tax return
(for reportable interest and dividends only), or
Date ~ L - 2 V - {J!f
5. You do not certify to the requester that you
are not subject to backup withholding under 4
above (for reportable interest and dividend
accounts opened after 1983 only).
Certain payees and payments are exempt
from backup withholding. See the Part II
instructions and the separate Instructions for
the Requester of Form W-9.
Penalties
Failure to furnish TIN. If you fail to furnish your
correct TIN to a requester, you are subject to a
penalty of $50 for each such failure unless your
failure is due to reasonable cause and not to
willful neglect.
Civit penalty for false information with respect
to withholding. If you make a false statement
with no reasonable basis that results in no
backup withholding. you are subject to a $500
penalty.
Criminal penalty for falsifying information.
Willfully falsifying certifications or affirmations
may subject you to criminal penalties including
fines and/or imprisonment.
Misuse of TINs. If the requester discloses or
uses TINs in violation of Federal law, the
requester may be subject to civil and criminal
penalties.
Cat. No. 10231X
"Form W-9 (Rev_ 12-2000)
CITY OF ASHLAND, OREGON
City of Ashland
LIVING
WAGE
~'.
..t...
Employees must be paid a
living wage:
~ For all hours worked under a
service contract between their
employer and the City of
Ashland if the contract
exceeds $15,964 or more.
employee's time in that month
working on a project or portion of
business of their employer, if the
employer has ten or more
employees, and has received
financial assistance for the project
or business from the City of
Ashland in excess of $15,964.
~ For all hours worked in a
month if the employee spends
50% or more of the
~ If their employer is the City of
Ashland including the Parks
and Recreation Department.
In calculating the living wage,
employers may add the value of
health care, retirement, 401 K and
IRS eligible cafeteria plans ~
(including childcare) benefits to
the amount of wages received by
the employee.
For additional information:
Call the Ashland City Administrator's office at 541-488-6002 or write to the City Administrator,
City Hall, 20 East Main Street, Ashland, OR 97520 or visit the city's website at www.ashland.or.us.
Notice to Employers: This notice must be posted predominantly in areas where it will be seen by all employees.
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2008\08-02 HBH Contract 4 08.doc
CITY OF
ASHLAND
A CORDTII CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYVYY)
05/19/2008
PRODUCER Phone: 503-513-4455 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
A I C Insurance Agency / Darrell Bennett ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
14000 S E Johnson Rd., Suite 210 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Milwaukle, OR 97267
INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: West American Insurance ComDanv
H B H Consulting Engineers, Inc. INSURER B: The Ohio Casualtv Ins Co
20015 SW Pacific Hwy, Suite 101 INSURER c: SAIF Corooratlon
Sherwood, OR 97140 INSURER D: Everest National Insurance ComDanv
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ~~~ P2H~Y EFFECTIVE P~~!fJ EXPIRATION
ITa TYPE POLICY NUMBER LIMITS
A Y ~NERAL LIABILITY BKW0853701580 12/23/2007 12/23/2008 EACH OCCURRENCE $ 1.000.000
X- COMMERCIAL GENERAL LIABILITY ~~~~~~J9E~~~r~nce} $ 100.000
c--- o CLAIMS MADE IX] OCCUR MED EXP (Anyone person) $ 10.000
f-- PERSONAL & ADV INJURY $ 1.000.000
~ GENERAL AGGREGATE $ 2.000.000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2.000.000
5<l POLICY n ~~ n LOC
B Y ~TOMOBILE LIABILITY BAA 08 53701580 12/23/2007 12/23/2008 COMBINED SINGLE LIMIT
.x-- (Ea accident) $ 1.000.000
ANY AUTO
~ ALL OWNED AUTOS BODILY INJURY
(Per person) $
f-- SCHEDULED AUTOS
f-- HIRED AUTOS BODILY INJURY
(Per accident) $
~ NON-OWNED AUTOS
I-- PROPERTY DAMAGE $
(Per accident)
ROE UABILlTY AUTO ONLY - EA ACCIDENT $
ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESSn.JMBRELLA LIABILITY EACH OCCURRENCE $
=:J OCCUR D CLAIMS MADE AGGREGATE $
$
==1 DEDUCTIBLE $
RETENTION $ $
C WORKERS COMPENSATION AND 937793 03/01/2008 03/01/2009 X I ~Vf.r;.,~! ~ I!};. I IOJ~- 500.000
EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ 500.000
ANY PROPRIETOR/PARTNER/EXECUTIVE 500 000
OFFICERlMEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEI $
If yes, describe under E.L. DISEASE - POLICY LIMIT $ 500.000
SPECIAL PROVISIONS below
OTHER
D Professional Liab I 48AE000836-061 03/01/2008 03/01/2009 AQQreQate Limit 2,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
The City of Ashland, its elected officials, employees, and assigns" as additional insured. RECEIVED
MAY 2 7 2008
CERTIFICATE HOLDER CANCELLATION r".ftl ",f A~h'~r"r~
~~:sI, -~. ,. ,_.. ..,....','''''
SHOULD ANY OF THE ABO DE RIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAILJ,L DAYS WRITTEN
The City of Ashland NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
20 E. Main Street IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
Ashland, OR 97520 REPRESENTATIVES.
AUTHOR~ REPRF~FNTA TIVE
I 6~~~/ (MKE)
ACORD 25 (2001/08)
@ ACORD CORPORATION 1988
Printed by MKE on May 19, 2008 at 1 0:20AM
~4.
...~
CITY RECORDER
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
Page 1 /1
VENDOR: 013269
HBH CONSULTING ENGINEERS
4497 BROWNRIDGE TERRACE
SUITE 202
MEDFORD, OR 97504
FOB Point:
Tenns: Net
Req. Del. Date:
Speciallnst:
SHIP TO: Ashland Public Works
(541) 488-5587
51 WINBURN WAY
ASHLAND, OR 97520
Req. No.:
Depl: PUBLIC WORKS
Contact: Jim Olson
Conflnning? No
Conduct Traffic Impact Analysis for the
Northwest Ashland Area
39,095.00
RFP
Contract start date: OS/22/2008
Contract completion date: 08/30/2008
Insurance on filelYes
Proiect No. 2008.02
BILL TO: Account Payable
20 EAST MAIN ST
541-552-2028
ASHLAND, OR 97520
SUBTOTAL
TAX
FREIGHT
TOTAL
~~..-.~ ~o/.ap
orized Signature
VENDOR COPY
CITY OF
ASHLAND
REQUISITION
No. PW _ - FY 2008
Department Public WorkslEngineering
Vendor HBH Consulting Engineers
4497 Brownridge Terrace Suite 202
Medford, OR 97504
Account No. 260.08.12.00.604100 %
Date May 22, 2008
Requested Delivery Date
Deliver To
Via
(* Note: Please allow approximately two(2) weeks for delivery on items not
generally caricd in stored, and approximately two (2) months on printing jobs.)
Item No. Quantity Unit Description Use ofPurcbasing Office Onlv
Unit Price Total Price PO No.
Conduct Traffic Impact Analysis for the Northwest
Ashland Area $ 39,095.00 $ 39,095.00
for Karl:
BID /RFP / EXEMPT: RFP
Contract Start Date: 22-May-08
Contract Completion Date: 8/30/2008 INO
Insurance on file: I YES
Project No: 2008.02
lob No.
Unit No. I hereby certify that the above items are necessary for the operation
of this department and are budgeted
Issued By
Date Received By
r~'
G:\pub-wrks\eng\dept-admin\ENGINEER\PROJECT\2008\08-02 Requisition Fonn 5 08