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Home My WebLink About2008-135 Agrmt - ESRI Inc ImI ESRllnc 380 New York Street REDLANDS CA 92373 SUBJECT: MAINTENANCE QUOTE DATE: TO: ORGANIZATION: 07/08/2008 FAX #: CITY OF ASHLAND PUBLIC WORKS 541-488-6006 PHONE #: 541-552-2417 FROM: FAX #: EMAIL: Jennifer Dileo 909-793-4801 PHONE #: 888-377-4575 Ext. 3932 jdileo@esri.com Number of.pages transmitted (including this cover sheet): 4 QUOTATION #25322003 Please find the attached quotation for your forthcoming software maintenance term. Keeping your maintenance current entitles you to exclusive benefits, and if you choose to discontinue your coverage, you will become ineligible for these valuable benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your coverage at a later date. For details abo~t the maintenance program benefits for your licensing, please visit http://gis.esri.com/software/maintenance/qualifying .cfm Customers who have multiple copies of some ESRI products may have the option of supporting some of their licenses with secondary maintenance. Please contact Customer Service to find out more about the availability of secondary maintenance. For information about ESRI Desktop terms and conditions, please visit http://www.esri.com/legal/pdfs/mla _ e204 _ e300lenglish. pdf; for information about ESRI Server software, Developer software, or Web services terms and conditions, please visit http://www.esrLcom/legal/pdfs/mls.pdf Do you need training? You can get affordable ESRI software training for your entire organization with a subscription to ESRI Virtual Campus. To find out how, visit the campus: http://campus.esri.com/campus/catalog/subscriptions If you have any questions or need additional information, please contact Customer Service at 888-377-4575. ~ 380 New York Street ~ REDLANDS. CA 92373 Phone: 888-377-45753932 Fax #: 909-793-4801 Quotation Date: 07/07/2008 Quotation Number: 25322003 Customer Number: 148538 For questions regarding this document, please contact Customer Service at 888-377-4575. Send Purchase Orders To: ESRI, Inc. 380 New York Street Redlands, CA 92373-8100 Attn: Jennifer Dileo Please include the following remittance address on your Purchase Order: ESRllnc. File #54630 Los Angeles, CA 90074-4630 CITY OF ASHLAND PUBLIC WORKS ENGINEERING DIV 20 E MAIN ST ASHLAND OR 97520 Item Qty Product# Unit Price Extended Price 10 52384 Arclnfo Concurrent Use Primary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 3,000.00 3,000.00 2010 1 86497 ArcEditor Concurrent Use Primary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 1,500.00 1,500.00 3010 1 87194 ArcView Concurrent'Use Primary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 700.00 700.00 4010 2 87195 ArcView Concurrent Use Secondary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 500.00 1,000.00 5010 1 87232 ArcGIS Spatial Analyst Concurrent Use Primary Maintenance Start Date: 07/04/2008 500.00 500.00 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchasenicense. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation arid is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Jennifer Dileo Ext: 3932 (DILEOJ] To expedite your order, please reference your customer number and this quotation number on your purchase order. 380 New York Street Quotation I:iiilI REDLANDS, CA 92373 Phone: 888-377-45753932 Page 2 Fax #: 909-793-4801 Quotation Number: 25322003 Unit Price Extended Price End Date: 07/03/2009 6010 1 87198 500.00 500.00 ArcGIS 3D Analyst Concurrent Use Primary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 7010 1 87192 400.00 400.00 ArcView Single Use Primary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 8010 1 87193 300.00 300.00 ArcView Single Use Secondary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 9010 2 87193 300.00 600.00 ArcView Single Use Secondary Maintenance Start Date: 07/04/2008 End Date: 07/03/2009 Subtotal Estimated Tax Total 8,500.00 0.00 $ 8,500.00 This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchasellicense. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Jennifer DiLeo Ext: 3932 [DllEOJ] To expedite your order, please reference your customer number and this quotation number on your purchase order. . 380 New York Street ~ REDLANDS, CA 92373 ~ Phone: 888-377-45753932 Fax #: 909-793-4801 Quotation Page 3 Quotation Number: 25322003 Unit Price Extended Price BY SIGNING BELOW, YOU ARE INDICATING THAT YOU ARE AUTHORIZED TO OBLIGATE FUNDS FOR YOUR ORGANIZATION. DO NOT USE THIS FORM FOR ORDER ACTIVATION IF YOUR ORGANIZATION WILL NOT HONOR AND PAY AN INVOICE THAT HAS BEEN ISSUED AT YOUR DIRECTION WITHOUT ADDITIONAL AUTHORIZING PAPERWORK. To expedite your order, either attach a copy of this quotation to your purchase order when it is remitted to ESRI, or sign below and return this quotation to indicate your acceptance. ESRI's address and fax number are provided on the first page of this quotation. If you have made ANY alterations to the line items included in this quote and have chosen to sign the quote to indicate your acceptance, you must fax ESRI the signed quote in its entirety in order for the quote to be accepted. You will be contacted by your Customer Service Representative if additional information is required to complete your request. \ If your organization is a US Federal, state, or local government agency; an educational facility; or a company that will not pay an invoice without having issued a formal purchase order, a signed quotation will not be accepted unless it is accompanied by your purchase order. If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date. By signing below, you are authorizing ESRI to issue a software support invoice in the amount of $ ~t? 6ltP f ~O plus sales tax, if applicable. Please check one of the following: I agree to pay any applicable sales tax. (/"I am tax exempt. Please contact me if ESRI does not have my current exempt information on file. DK ~ ~~;:a Signature of Authorized Rep entative -; j;~/c) r Date D~ 'L~€. " /UNU~6 Name (Please Print) 4i)141A1 >IIC /F,~ IJf~ Title / This quotation is valid for 90 days and is subject to your ESRI License Agreement. The quotation information is proprietary and may not be copied or released other than for the express purpose of system selection and purchasellicense. This information may not be given to outside parties or used for any other purpose without consent from Environmental Systems Research Institute, Inc. (ESRI). Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your organization's budgetary purposes. ESRI reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide ESRI with a copy of a current tax exemption certificate issued by your state's taxing authority for the given jurisdiction. Issued By: Jennifer DiLeo Ext: 3932 [DILEOJ] To expedite your order, please reference your customer number and this quotation number on your purchase order. r4' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 VENDOR: 003109 ESRIINC FILE # 54630 LOS ANGELES, CA 90074 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: GIS Software Maintenance Per attached Quotation 25322003 Start: 07/04/2008 End: 07/03/2009 BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 ASHLAND, OR 97520 E 110.09.27.00.60140 E 710.08.11.00.60140 1 800.00 6 700.00 ~ J.- <--t? ~ Authorized S' re Page 1 / 1 08406 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 Req. No.: Dept.: COMMUNITY DEVELOPMENT Contact: Mike FauQht Confirming? No Unit Price 8,500.00 SUBTOTAL TAX FREIGHT TOTAL 8500.00 0.00 0.00 8,500.00 VENDOR COpy A request for a Purchase Order REQUISITION FORM CITYOF ASHLAND THIS REQUEST IS A: o Change Order{existing PO # Date of Request: July 9,2008 Required Date of Delivery/Service: July 18, 2008 Vendor Name Address City, State, Zip Telephone Number Fax Number Contact Name E~RI. In,. 380 NAW Y nrk ~trPAt Redl;:md~ CA 9?373-8100 888-377-4575x4575 fax'909-793-4801 Attn: Jennifer Dileo SOLICITATION PROCESS Small Procurement o less than $5,000 o Quotes (Not required) o Sole Source D. Written findings attached o Invitation to Bid (Copies on file) Intermediate Procurement o (3) Written Quotes (Copies attached) Cooperative Procurement o State of ORJWA contract o Other government agency contract o Copy of contract attached o Contract # Emergency Written findings attached o Description of SERVICES G (5 S?"-f-Y*'VJ~q r:t~rJ- <~ /J 'i I?J /.fl (t!J t; ~~r attached PROPOSAL c:A1ft'~~~ ~/i.d: tfJ 7/67 filt91 Item # Quantity Unit Description of MATERIALS Unit Price Total Cost Project Number ______. ___ o Per attached QUOTE Account Number 110.09.27.Q0.601400. $1800 Account Number 710.08.11.Q0.601400. $6700 * Items and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately. By signing this requisition form, I certify that the information provided above meets the City of Ashland public contracting requirements, and the documentation can be provided upon request. I Employee Signature: ~ L{;;r-- Supervisor/Dept. Head Signature: ~ l'A4r,. · Q. ~'"\l. I G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc Updated on: 7/11/2008