Press Alt + R to read the document text or Alt + P to download or print.

No preview available

The URL can be used to link to this page

Home My WebLink About1990-0821 Council Mtg PACKET Important: Any citizen attending Council meetings may speak on any item on the agenda, unless it is the subject of a public hearing which has been closed. If you wish to speak, please rise and after you have been recognized by the Chair, give your name and address. The Chair will then allow you to speak and also inform you as to the amount of time allotted to you. The time granted will be dependent to some extent on the nature of the item under discussion, the number of people who wish to be heard, and the length of the agenda. ~~ AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 21, 1990 I. EXECUTIVE SESSION: 7:00 P.M., Conference Room II. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers III. ROLL CALL IV. APPROVAL OF MINUTES: Regular Meeting of August 7, 1990. V. CONSENT AGENDA: 1. Minutes of Boards, Commissions & Committees. 2. Monthly Departmental Reports. 3. Mayor's appointment of Jerry Sivin to. Economic Development Commission and Richard Hansen to D.P.A.C. 4. Memo from Dick Wanderscheid regarding Water Conservation Study. 5. Memo from City Attorney regarding water moratorium time limits. 6. Financial Report by Director of Finance for year ending June 30, 1990. 7. Memo from Councilor Arnold recommending dismissal of noise complaint against O.S.F.A. 8. Memo from City Attorney concerning abandonment of easement on property at Helman and N. Main Street (Lloyd Haines). VI. PUBLIC HEARINGS: (Must conclude by 9:30 P.M.) ~ 2. ~oAjJ VII. 1. Proposed annexation and withdrawal from Jackson Co. Fire Dist. No. 5 of property located on the East side of Hwy. 66 at Oak Knoll Dr. (Secure Storage, Applicant) Proposed adoption of the SOSC 2000 Master Plan, and its incorporation into the city of Ashland Comprehensive Plan. (SOSC, Applicant) UNFINISHED BUSINESS: 1. Memo from city Administrator regarding proposed housing project at Garfield and E. Main Streets. VIII. NEW & MISCELLANEOUS BUSINESS: ~' ",01' -- ~--'''-'-'-''''-'-'-''----''_.''- 1. Request by Ashland Park & Recreation Commission for discussion of Open Space funding. . .<. ':i~>~:" 7 :}~;:~i..~i: . ".. ....i _ ~ 2. Report by Robert J. Foster Consultants on Siskiyou Blvd. Bikeway Study. 3. Recommendation by Bicycle Commission to submit grant application for Engineering Plans for Siskiyou Blvd. Bikeway Project. 4. Letter from Schrodt Designs, Inc. requesting Council endorsement of request for State Lottery Funds for business expansion. 5. Memo from City Administrator concerning status of 1990-91 Council goals. 6. Memo from citizens Air Quality Committee requesting an Opacity Standard for Woodstove use. 7. Request by Ashland Church of the Nazarene for sewer connect outside the city limits at 1760 and 1780 E. Main Street. IX. PUBLIC FORUM: Business from the audience not included on the agenda.. (Limited to 15 minutes) X. ORDINANCES. RESOLUTIONS & CONTRACTS: ~' /I" :;/S1'f ~ J' _ A 11'2. If))' ~r?" J ~(q~ /1 3. 'f~ J . \ /14. ~O'~ j 5. ,I'd- J 1)y-O qO/~ / A6. 1/)~ L-t ~ ~ 'If} / / ~nri' I~ 7 . '{)r ~ ./' Second reading by title only of an ordinance levying special benefit pre-assessments in the amount of $339,.027.76 in the matter of curbs, gutters and paving in Local Improvement District No. 63 and declaring an emergency. Second reading by title only of an ordinance levying special benefit assessments in the amount of $405,739.83 in the matter of curbs, gutte~ and paving in Local Improvement District No. 62 and declaring an emergency. Second reading by title only of an ordinance adding a new subsection B to section 11.28.010 of the Ashland Municipal Code relative to parking at Clay street Park. Resolution canvassing the vote of the Special Election held on August 14, 1990 and Mayor's Proclamation. Resolution supporting the declaration of the Rogue Valley as the IIpear Capital of the World". Resolution setting a public hearing on the formation of a proposed local improvement district for the installation of sanitary sewers in the Peachey Road/Paradise Lane area. Resolution adopting the SOSC 2000 Plan as part of the City Comprehensive Plan. XI. OTHER BUSINESS FROM COUNCIL MEMBERS XII. ADJOURNMENT ..;1 MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 7, 1990 CALL TO ORDER Mayor Catherine Golden called the meeting to order and led the Pledge of Allegiance at 7:35 P.M. on the above date in the Council Chambers. Reid, Williams, Acklin, Winthrop and Arnold were present. APPROVAL OF MINUTES The minutes of the Regular Meeting of July 17, 1990 were accepted as presented. SPECIAL PRESENTATIONS & AWARDS captain Michael J. Shannon - A "Resolution in Memoriam" was read in honor of Captain Michael J. Shannon, who was killed on July 20, 1990 while on a relief and rescue mission to assist victims of a massive earthquake in the Phillipine Islands. Captain Shannon was a 1976 honors graduate of Ashland High School. Larry Medinger - was awarded $3,000 for building the most energy efficient home in Climate Zone 1, which includes all of Oregon and Washington west of the Cascade Mountains. Dick Wanderscheid & stu smith - received awards for "40% or Above Super Good Cents Penetration" and "Overall Super Good Cents Program Excellence" which were awarded at the Lower Columbia Area's Third Annual Super Good Cents Joint Roundtable on June 22 in Newport. Jill Turner, Finance Director - has been awarded the certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association. Al AIsinq/Dennis Barnts - were presented with the American Waterworks Association's 50 Year Service Award by Public Works Director Hall. The City of Ashland was one of only nine cities who received this award in 1990. Alsing said the AWWA represents the waterworks industry nationwlde, and assists cities in finding solutions to water problems. ELECTION OF COUNCIL MEMBER Mayor Golden said the following individuals applied to fill the vacancy in Council position #1, made so by the resignation of Michael Donovan in July: Dane Coefer, steven Hauck, Neil Benson, Dennis DeBey, Jim Hibbert, Hap Freund, Don Laws, and Treva Tumbleson. Williams said Jim Hibbert has asked not to be appointed. Winthrop nominated Neil Benson. Arnold nominated Don Laws. Acklin moved to Regular Meeting - Ashland City Council - August 7, 1990 - P. 1 . .j. : ,p~'" . ~:; -," ~.:I ; 'J:, ~: .; . Election of Council Member (Continued) close the nominations and Williams seconded the motion. Winthrop and Reid voted for Benson. Williams, Acklin and Arnold voted for Laws, who was then sworn into office by Mayor Golden. CONSENT AGENDA Winthrop asked that items 4 and 5 be pulled for discussion. Reid asked that item 7 be pulled. Acklin moved to approve the remainder of the Consent Agenda as follows: 1) Minutes of Boards, commissions , Committees; 2) Monthly Departmental Reports; 3) Liquor license request from White Swan cafe, 568 E. Main Street; 6) Memo from Director of Public Works concerning sewage spill on July 26, 1990; 8) Approval of Mayor's appointments of Steven Zenos to the Economic Development commission, and Deane Bradshaw to the Historic Commission. Williams seconded the motion which carried on voice vote. 4) Letter from City Attorney regarding consent to improvements for 389 N. Laurel - Arnold moved to take no action, Williams seconded the motion. Acklin asked that Staff research the question of Mr. Read's knowledge of the prior owner's consent to sign in favor of the improvements on Orange Avenue. Arnold amended his motion to include this suggestion, Williams amended his second and the motion carried on voice vote. 5) Request to cut new pavement at 453 and 455 willow Street. City Admin. Almquist noted the address should be 479 willow st. Arnold said there's no evidence of lack of notice of the street paving, and feels the request should be denied. Williams agreed. On a question from Acklin, P.W. Dir. Hall said the existing crack is not major and can be sealed. Prem Dhanesh, 332 otis, representing Pearl Jensen, property owner, said a prior cut was on willow was fixed very nicely by the street Division, and asked that the request be approved. Reid said the cut should be allowed because of the existing crack. Winthrop moved to deny the request, Acklin seconded and the motion carried on voice vote with Reid dissenting. 7) Letter from Director of PUblic Works concerning sewage spill on July 26, 1990. On a question from Reid,' P.W. Dir. Hall said the blockage of the sewer line was caused by tree roots. PUBLIC HEARING: Bale of Property at E. Main' Garfield for Housing Project using Federal funds. Councilor Winthrop explained that the Rogue Valley Community Development Corporation has been formed and are awaiting their non-profit tax status. P.W. Dir. Hall explained that two underground fuel tanks were found on the property and are being removed. Larry Medinger, 520 Terrace, explained the proposed Park Place project gave an overview of the Rogue Valley Community Development Corporation and their role in the proposed project. Reid Regular Meeting - .Ashland City Council - August 7, 1990 - P. 2 "v_ "' ,~'--~-" ...-,.........-.-....-- --.-'--- ".:,:',"":' ~I.. ''! .' ::: E. Main/Garfield ProDertv Sale (Continued) would like the $24,000/year or less income level'adhered to. The public hearing was opened and Laurie Terrall, 1094 B #1, said the CDC's goals are for a long-term commitment to affordability. There being no further comment from the audience, the public hearing was closed. Winthrop asked that Council make a commitment to continue with the project and moved to request staff and the City Attorney to review the funding and other details of the proposal, to be provided by the R.V.C.D.C., and bring back to Council. Acklin seconded, all AYES on voice vote. UNFINISHED BUSINESS: Parks , Ree. Commission Request Re: E. Main/Garfield Property - A letter was read from the Parks Commission requesting a decision on the development of .5 acres at E. Main and Garfield Streets. City Admin. Almquist reported that Gary Afseth, Architect, is preparing architectural information on the current Fire station #1 site and the proposed Lithia Mill site. Tony Nunes, Fire Fighter, feels the site would be better used as a park, but should not be ruled out until further study has been done. Reid said the land should be a park due to the housing density in the area. Acklin said the new SOSC housing units include a playing area and large community center. Acklin moved to retain the land for a future fire station site, but allow the Parks Commission to use it until needed for this use. winthrop seconded, all AYES on voice vote. Appointment of Ad hoc Transportation Committee - Mayor Golden noted that Kevin Talbert, SOSC, and Barbran Jones, city Employee, were to be added to the list provided in the packet. Williams moved to approve the recommendations with Don Laws as Council Liaison; Arnold seconded and the motion carried on voice vote. NEW , MISCELLANEOUS BUSINESS: Ashland Watershed Management Plan - Mary Smelcer, District Ranger with the U.S.F.S., said activities in the watershed are governed by a Restricted Watershed Management strategy. She showed affected areas on the map and remarked on highlights of the plan. On a question from Reid, Smelcer said the policy is consistent with management policies of old-growth timber and spotted owl preservation. Mayor Golden thanked Smelcer for the presentation and her efforts in preparation of the plan. Compensation for Pro-Tem Judges - A letter was read from the Police Chief and Municipal Judge requesting an increase in compensation for pro-temp judges from $35.00 to $50.00 per hour. Winthrop moved to approve the request, Acklin seconded and the motion carried on voice vote. Regular Meeting - Ashland city Council - August 7, 1990 -. P. 3 . .t"~;' Postponement of N.W. Water System Bond Issue - Public Works Dir. Hall said more time is needed to consider all issues involved, and that the Planning Director and city Admin. are working with he and the neighbors to address these issues. staff is recommending the May primary to put the issue on the ballot. Acklin suggested postponing a decision until the new Beck study concerning the moratorium area is received. Ron Skog, owner of property on Strawberry Lane, said neighborhood meetings are planned and they will try to involve citizens outside the area to address the issues and concerns. On a question from Arnold, Skog said the neighbors agree with postponing the issue. Henry Kneebone, 449 Orchard st., said a new reservoir is needed because of fire danger to the watershed. Halloween Activities - The Halloween Committee and members of area police enforcement agencies met June 18th and adopted the following recommendations concerning Halloween: That the city not promote any support i.e., porta-potties, trash bins, food booths, etc.; that East Main street be reopened after the Kiddies Parade; and that "business as usual" is widely advertised. Williams moved to adopt the recommendations and Arnold seconded. Reid said the street was originally closed for safety purposes, and it is difficult to diffuse this type of traditional event. Acklin suggested sending press releases to all city newspapers, colleges, and high schools; and educational organizations such as S.O.D.A. be asked to organize alternate activities. Williams amended his motion to include this suggestion, Arnold amended his second and the motion carried on voice vote. PUBLIC FORUM: Dane Coefer asked that the agenda page be printed on both sides of the paper. ORDINANCES. RESOLUTIONS , CONTRACTS: Set Public Hearing - Secure Storage Annexation - Second reading by title only of an ordinance calling a public hearing for August 21, 1990 on a proposed annexation and withdrawal from 3ackson Co. Fire Dist. 5 for property on the E. Side of East Main street near the intersection of Highway 66. Acklin moved to adopt same, Williams seconded and the motion passed unanimously on roll call vote. (Ord. 2592) Police supervision Service Fees - Second reading by title only of an ordinance pertaining to Police Supervision service Fees. Acklin moved to adopt same, Arnold seconded and the motion passed unanimously on roll call vote. (Ord. 2591) clay street Park Parking Lot - First reading of an ordinance establishing time limits at the Clay Stree~ Park parking lot. Arnold moved to second reading, Reid seconded, the motion passed unanimously on roll call vote~ Regular Meeting - Ashland city council - August 7, 1990 - P. 4 ~ .;. ~ ".. '!?f ;;". -----r~--- L.I.D. No. 62 - First reading of an ordinance levying assessments on Local Improvement District No. 62. Arnold moved to second reading, williams seconded, the motion passed unanimously on roll call vote. L.I.D. No. 63 - First reading of an ordinance levying pre-assessments on Local Improvement District No. 63. Williams moved to second reading, Reid seconded and the motion passed unanimously on roll call vote. N. Main/Maple st. Left-Turn Lane - A resolution was read authorizing the city Administrator to sign an agreement with the Oregon Dept. of Transportation for construction of a left-turn lane on N. Main at Maple street. Arnold moved to adopt same, Acklin seconded, all YES on roll call vote. (Reso. 90-39) Lithia Way/Second st. Property - A resolution was read repealing Reso. 89-31, initiating condemnation of property at Lithia Way and Second st. Williams moved to adopt same and Winthrop seconded the motion. Almquist explained that the Elks are not willing to sell, and the appraised value of the property has increased and is no longer within the budget of the Downtown Plan. Arnold said the resolution should not be passed without a different plan in mind. Acklin agreed and asked for input from D.P.A.C. Williams moved to table the issue, Laws seconded, all AYES on voice vote. OTHER BUSINESS FROM COUNCIL MEMBERS On a question from Reid, Public Wks. Dir. Hall said the digester at the Wastewater Treatment Plant is necessary for the existing facility to stay on line, even if passive treatment or wetlands are used. Arnold will attend the D.E.Q. hearing on August 13th regarding the plant and Bear Creek. Winthrop would like to review the progress on the Council goals. Golden asked Don Laws to act as Council Liaison to the Senior Board, R.V.C.O.G. and the Audit Committee, and he agreed. Reid will continue as Liaison to the Recycling Committee, and Acklin will take D.P.A.C. and the Economic Development Commission. Hall said T.I.D. will not agree to a pilot program mixing water for sewage treatment options. ADJOURNMENT: The meeting adjourned at 10:35 P.M. Catherine M. Golden Mayor Nan E. Franklin city Recorder Regular Meeting - Ashland city Council - August 7, 1990 - P. 5 1 . /';";:':.'. , .f::;~: (f.' . ASHLAND POLICE DEPARTMENT Monthly Activities for July, 1990 INVESTIGATIONS . . A 44 year old Ashland man was arrested on 4 counts of Sexual Abuse II involving an teen aged female. Lt. Clements attended a seminar for Criminal Intelligence Officers sponsored by the Oregon Department of Justice. PATROL There were a lot of activities during July which brought large numbers of persons and vehicles to town. The annual 4th of July Parade and Fireworks display were held and all went very smoothly. On July 8th Ashland hosted the Wilderness Run, no problems encountered. July 13, 14, 15 Big AI's Tennis Tournament brought many visitors to town, created heavy traffic but posed no problems. On Thursday evenings during July the City Band concerts were held in Lithia Park. As always, parking was a major problem. CRIME PREVENTION Crime Prevention Officer Michael Bianca reports that complaints, other than parking, are nearly nonexistent from the downtown area this summer. Rowdy behavior seems mostly absent, too. This is the 3rd summer for our downtown foot patrol. Officer Bianca participated in a community rally held on the Plaza in defiance of racism. POLICE RESERVE Reserve members put in 344 hours during July, 269.5 hours of patrol, 35 hours in training, 5.5 hours in meetings and 34 hours in special assignments. The Reserve Division meets regularly on the 3rd Saturday each month for training and to review activities of the Division. EXPLORERS Explorer members contributed 139.5 hours during July, with 7 members active during the month. COMMUNITY SERVICE VOLUNTEERS Due to computer problems the June report was late in getting out and in included in this report. Hours contributed during June totaled 925 1 with 28 active vol~nteers. JUly hours totaled 1,076 with 50 volunteers active. Many volunteer activities continue around the year but during the summer months the Plaza Information Booth and the Watershed Patrol are the major volunteer activities. MUNICIPAL COURT Municipal Court activities for June were 1,023 citations filed, which includes 262 traffic violations, 50 formal complaints, and 711 parking citations. Cases closed totaled 1,897 which includes 156 traffic violations, 52 formal complaints, 41 fines suspended, 204 citations dismissed (including 133 completed diversions). 5 persons were found Not Guilty, 7 received work details totaling 36 days, and 7 received jail sentences totaling 94 days. There were 1,289 parking citations closed, 874 of these were issued in the Downtown Parking District. 136 parking citations were dismissed. There were 479 appearances, 295 before the Violations Bureau and 184 before the Court. There were 17 trials held, and 0 no show; 109 persons were placed on diversion and 32 placed on probation. COMMUNICATIONS/RECORDS Communications/Records personnel handled 638 Police cases and dispatched 105 fire/medical runs. The Dispatch Center handled 5,029 phone calls and 754 9-1-1 calls. CODE COMPLIANCE OFFICER There were 41 contacts made during the month, 1 warnings and 1 citation issued. 2 : '. ~emnrandum August 8, 1990 ijI 0: The Mayor and City Council Jtf rom: Steve Hall, Director of Public Works . ~ubjed: Public Works Monthly Report for the Month of July, 1990 The fOllowing is a condensed report of the activities of the Public Works. Department for the month of July, 1990: ENGINEERING: 1. Issued 3 street excavation permits. 2. Field checked 4 partition and subdivision plats. 3. Operated traffic counters on various streets. 4. Completed topographic survey of the newly acquired airport property. 5. Performed the fOllowing work on the proposed Peachey- Paradise Sewer Assessment: a. received and checked petitions for ownership and percentage of participation 6. Updated F.A.A. rules and regulations. 7. Updated computerized records index. 8. Inspected improvement construction on: a. Patterson Street Subdivision b. Logan Drive, Phase II c. Oak Knoll Meadows Ph. III 9. Performed the following work on the Walker Ave. Bikeway project: a. inspected work performed by contractor b. measured quantities for payment IC. prepared final payment 10. Performed the following work on the Wightman St. Storm Drain Project: a. issued notice to proceed b. staked and computed grades c. inspected work performed by contractor d. measured quantities of work completed and prepared progress payment no. 1 11. Performed the following work on the 1990 Street Improvement .project: a. prepared bid evaluation and report b. awarded contract c. prepared contract documents d. staked center line of all streets involved T---~-~---'-----.. P.W. Monthly Report July, 1990 Page 2 12. Performed the following work on the Hersey Street project: a. inspected utility installations by telephone company b. surveyed and set construction centerline c. located proposed curb for service installations 13. Completed City subdivision index map 14. Began formulation of a computer storm drain n)ap of the City 15. Updated City utility maps 16. Drafted plan and profile of a sewer extension on Jacquelyn St. 17. Negotiated for easements off Ann Street 18. "Reset centerline monument at Ashland and Terrace St. 19. Reviewed and approved construction plans for the following subdivisions or partitions: a. Paulsen partition off Peachey Road b. Oak Creek Subdivision c . Mi 11 Pond, Phase I I I 20. Performed the following work on the Bear Creek Trunk Line replacement project: a. began preparation of plans on Auto-cad b. computed locations of proposed manholes c. staked location of new sewer line and storm drain line d. ran levels and prepared profile of sewer line and storm drain line. 21. Completed topo survey of the newly acquired airport property 22. Prepared assessment sheets for lots within the 1989 Street Improvement Project 23. Prepared pre-assessment sheets for lots within the 1990 Street Improvement Project 24. Continued inventory of City bench marks 25. Resumed work on the Ashland Creek Duck Pond project 26. Checked V.A.S.l. lights at the airport -~_.._. -~~._--~- WATER QUALITY DEPARTMENT Monthly Report .J u 1 y, 1 9 9 0 WATER 1. Repaired SlX (6) leaks in City owned mains 2. Repaired three (3) leaks in Lithia line. 3. Repaired eight (8) leaks in customer lines and/or meters. 4. Repaired three (3) leaks in T.l.D. mainlines. 5. Changed out ten (10) 3/4" water meters. 6. Changed out two (2) 1 1/2" water meters. 7. Installed eleven (11) new 3/4" water meters with handvalves. 8. Installed two (2) new 2" water meters. 9. Repaired four (4) Lithia fountains after July 4. 10. Installed two (2) 3/4" handvalves. 11. Installed eight (8) new 3/4" water services. 12. Installed three (3) ne'H 2" water services. 13. Installed four (4) new 8" taps and one (1) 6" line. 14. Removed two (2) 3/4" and one (1) 1" existing water services. 15. Installed new air lines to shop extension. 16. Removed trees from T.I.D. ditch. SEWER 1. Installed ten (10) new 4" sewer services. 2. I nsta 11 ed two (2) new 6" sewer servi ces . 3. I nsta 11 ed one (1) new 8 II sewer line. 4. Replaced one (1) manhole ring and lid. 5. Replaced five (5) existing sewer services. 6. Rodded 27.002 feet of City sewer mains. MISCELLANEOUS Responded to 81 utility locate calls. There were 130.074 million gallons of water treated at the Water Treatment Plant and 50.26 million gallons treated at the Waste Water Treatment Plant. Hauled 110 yards of 3/4- rock - 95 yard spoil. City of ;.""1shlanc:l S t ,,- C;? 0? t D i v i '55 ion -\]ul:y 1990 H€?port. SWE:::EPER: ~:3vJ(-)pt. llO~5" eni 1 es.. Collected 64 yards of debris. F=i:esponded to 90 utility location requests. Graded several streets and alleys. Patched pot holes and sunken services. Pre-patched streets to be over-laved. (365 tons). Patched new sewer and water service ditches. ~JTORt'1 DF<A I !\IS : F ]. us ht:~d ai:":\I-id /Dt.. !'".odd €:!c:1 ~~f.:'VE~I~' a 1 5 t.O I'".m d Ir. a i n ~~ Y'::o tem~) . SIGNS: Began replacing old type handi-cap signs. I n ~~ t.:i\ I I (;.:0 d ,.:\ " 1'-.10 F' a ,,- k i. n (o:.J T his Sid i!:? " f:5 i q non W (2 S t 5 i d <7? 0 f entrance road to airport. F, c' p ail'" E' d l) d <::\ m <~\ 9 E~ d s i q r "I~:i . F: c. P 1 i:.:~ C E~ rJ /I. ,i"t :i" ~::, :::; i n (] ~:; i 9 n So; . Made up 18 no parking and 4 street signs on posts for con t ro act. 0 r. . 1'1ijd E-::' "noad C I CHi;EH::I'1 ':;; 1. ~J n f 0'10- As h 1 c:"(ri cI Loo p Hoad d bOVf? Me; r. taro. . I r:. ':; 1:;:1. 1 I C~ d ;:J, S t [) P 5 i ~J non G 1'- ,";,7l, n d v i f11..J D 1'-. a t S c: E? n .i c: . Dr. . Removed stop sign from Scenic Dr_ at. Grandview Dr.. r~(;~movf:?d s t.o p ~;;.i. q n of '''''CJ{j-. l1J i (] hfl1an .::-\ t ~1JE~ 1:.E5 tl:.~ ". . ty1 I S(~. : Hauled off 64 yards of debris from sweeper pile. Cut to l(~ngth, fif:?vJ ~;upply of 5.i(;JI1 posts.. Con to.i. n t.H::~d p~:\ i Ii t..i n <;':J . S~tout, picked up, and took back to Medford, all cones i-~Hl d : . d(:~l .i n f? at. 0 r s f () r t. he 4- tho f ,J ul Y .. Repiacad broken lock and chain at the granite pit_ Pruned "t.rees and brush blocking signs. CIE!anE.d up vehicles and buildi.n~1 ~..,e€-?1::.1y. I-h:~ 1 ped in shop t'JhEHl n(;-.~(:o~d(:~d. F~c~plaC:E:-d 1..1.0 'ft:... o.f '4 in. set..,er at B st.. yal'.'d. U s t~ d D ..- 3 c: a t t C) c: 1 t--::"' "~H- . a r- f.-? .::-\ .f ro' 0 ill C 1 :i. n ton E; -I:. . t. 0 c:: ,.... t.? P k for." En<Jineer.i.nq Division. Claared brush from around pond at the Sewer Treatment P L::\tl t .. Removed Luop Road gate at Morton St. and moved it 1/2 mi 1 (~ .:::;ou th.. Held" mor",thl y ~;a1~E?ty me(.;~tihg. , I City of ?"~shland Flee t t'1a i n t(?~n all c: r:? ~Ju 1 y 1990 R~"0pol'..t Two mechanics completed work on 67 work orders for various types of city equipment and vehicles.The divisions and departments involved are as follows: Administr"at.ion: (> Bui]' d in<::J : o Cecnet.er-y: r.:: ...1 Elect.ric: 6 EnE?rgy: 1. Eng ineer' in<;j : 2 F i 1'-(.2 : 8 Poli.ce: 14 P.W.#1.: (> S€~nior Van: o ~"3h()p: .~. ~; t n:?f.? t. : 1 ~5 l.Jal'-ehouse :. ...:!" '-' l.Ja t.E) f' : n i Air:por-t .1 The:~ em(,?rgency gE?'nf.~r a tor"~:. '-1. t Ci t Y Ha II, dnd thf.-::I C i v ie:, Cc'n t.E~r' WQr'E~ .t=ue 1 €::-cl ;:.'1nd manua 1'1 y t.r:?s tE.:od w(;~E.k I y u \ Iar\d 1"1 'cer.ti. ficates issued for' t.1"'le mc)nth: City of (.~Ish 1 c\nd : 6 City o'f 'Tc;\ 1 en t r.:: ...1 ~emorandum August 6, 1990 ~n: Honorable Mayor and City Council ~rOntt: Al Williams, Director of Electric Utilities ~ubjed: Electric Department Activities for July 1990 The following is a condensed report of the Electric Department activities for July 1990. The department installed 8 new underground services and 2 new overhead services. No overhead services were replaced or repaired. There was 1 temporary service installed and none removed. We responded to 84 requests for location of underground power lines and repaired 6 street lights. Six transformers were installed for a total of 275 KVA and none were removed for a total of 0 KVA, for a gain of 275 KVA on the system. We installed 3,770' of conduit and 5,602' of wire this month. One new street light was installed. There were 151 delinquent account notices worked, and 40 delinquent accounts were disconnected. No new meters were installed. We had 317 connect orders and 272 disconnect orders for a total of 589 orders. One 45'and one 30'power pole was set to replace old poles. Employees attended monthly safety meeting. "". . Monthly Building Activity Report: 07/90 # units Value RESIDENTIAL: Building: ADDITION 4 66,896 CARPORT 4 33,180 DECK 2 2,000 DEMOLITION 1 0 DUPLEX 1 2 199,264 FENCE 1 500 FOUNDATION 1 3,00Q GARAGE 1 40,000 INT REMODEL 1 5,000 REMODEL 7 80,340 REMODEL & ADDITION 2 27,970 SFR 10 10 1,294,144 SHOP 1 14,428 Subtotal: $ 1,766,722 Electrical: ELEcrrRIC 21 15,740 Subtotal: $ 15,740 Mechanical: GFAU 2 4,922 HOT WATER HEATER 1 350 MECHANICAL 3 7,934 REMODEL 1 500 REMODEL & ADDITION 1 3,875 Subtotal: $ 17,581 Plumbing: HOT WATER HEATER 1 300 IRRIGATION 2 1,750 PLUMBING 1 600 SEWER LINE 1 1,000 Subtotal: $ 3,650 ***Total: $ 1,803,693 COMMERCIAL: Building: INT REMODEL 2 3,041 't"~"'l :. >': ~'f ;'~. , ", . ~.f' j~~~~~{~ -. . Page 1 ........ .~ .f' Monthly Building Activity Report: 07/90 COMMERCIAL: # units Value Building: PLAN CHECK 1 0 REROOF 8 173,360 Subtotal: $ 176,401 Electrical: ELECTRIC 3 6,600 ~ Subtotal: $ 6,600 Mechanical: MECHANICAL 1 3,440 Subtotal: $ 3,440 Plumbing: FIXTURES 1 8,000 Subtotal: $ 8,000 ***Total: $ 194,441 ---------------------------------------------------------------- ----------------------------------------------------------------- Total this month: 88 $ 1,998,134 rrota 1 this month last year: 98 $ 1,693,186 Total year to date: 88 $ 1,998,134 Total last year: 98 $ 1,693,186 This month This month This year last year Total Fees: 21,789 16,379 21,789 Total Inspections: ~'~:, 394 306 . "'~.;~~".: i :.-.' l .~. .....' - .... - ... . ., ::~r~.~ f ;- - 1 Page 2 ,- ~ U"~... ...--~'\ NEW CONSTRUCTION JULY 1990 RESIDENTIAL SINGLE FAMILY RESIDENCE 378 Otis Street 176 Orange Ave. 328 Wimer Street 345 Clinton Street 1276 Munson Drive 319 Sheridan Street 776 Glendale Avenue 1800 Peachey Road 182 Nevada Street East 1452 Mill Pond Road MUL TI-FAMIL Y 271 Grant Street (Duplex) CONTRACTOR VALUATION $ 79,872 130,416 105,300 500,000 66,144 67,236 68,640 104,000 87,932 84,604 New Dimension Builders Ken Larson Specialized Const. Walt Stokes Hal Munson Jerry Toney Jon Turrell Garbarini Robert Canape Medinger Construction Don Greene 199,264 .1'_ ';'; ~ .';": . r1Jt ~ -;'7 \ ~emnrandum August 7, 1990 ~o: Members of the City Council JJf rom: Catherine Golden, Mayor ~'ubjett: Appointments to Economic Development Commission and the Downtown Plan Advisory Committee Please approve the appointments of Jerry Sivin to the Economic Development Commission for a term ending April 30, 1992 to replace Maureen Martin who recently resigned; and Rich Hansen to the Downtown Plan Advisory Committee. We seem to have missplaced Rich's letter of application, which simply asked to be appointed. Attached is Jerry's letter. Thank you. Attachments (2) PARSONS PINE PRODUCTS P.O. BOX 670 295 HELMAN STREET ASHLAND, OREGON 97520 August 2, 1990 Mayor Cathy Golden Ashland City Hall 20 E. Main Street Ashland, Or 97520 Dear Cathy, I would like to be appointed to one of the positions opening on the Economic Development Commission. I have the following applicable background: 1. I am the President of one of the citys larger businesses. 2. I have had extensive experience in Economic Development in several cities, with excellent results. 3. I am able to relate well to business people and would be a definite asset in recruitment. I believe that Ashland needs good clean industry to provide jobs. Nearly half of the employees in companies employing 25 or more people here are in tourist related businesses, earning near minimum wage and working probably an average of 8 or 9 months a year. A wage of 4.50 per hour (hotel and restaurant workers) proportioned over 12 months per year ,while working only 9 months equates out to $3.00 per hour. Assembly and Manufacturing industries average near $6.50 per hour with excellent benefits and usually incentive plans and provide 12 month per year employment. Additionally, 15 to 20 % of the workers in these plants will be higher earners such as office, administrative, main- tenance, supervision, engineering, quality control, etc. We have one of the most desirable places to live in our part of the country. Recruiting light manufacturing businesses with decent wage levels will not be difficult and will allow a vast relief to the economic hardship I see in Ash- land. Even our tourist industry shows the strain of little local economic sup- port by the numbers of restaurants that seem not to survive each winter. I see our problem to be a floundering Economic Development initiative with no direction. It needs to research and identify the problem and the need, draw up a plan, near and long term to solve the problem, and go about making it hap- pen. I am willing and able to provide momentum in this direction. Thank you for your consideration. FAX (503) 488-5486 (503) 482-8145 .'''8r.... '4,;: i .Co. y'';. ,....,,-t.''': r.."", . ~ j'\r.r:'1l: '.. .. ~ ."., ~ '~,4"~'.......>"-,,.,f;::(~1-""(<'-';:~L-! J"'fI:~:';""~"'~f).'.'; ~~L6V '~/7 GOLD & GEMS F N E JE WE L R Y t' June 7, 1990 Mayor Cathy Golden City Of Ashland Dear Cathy; Please be advised that I would like to be considered to be appointed to. the Downtown Advisery CODmlittee. Thank you in advance for your kind consideration. YOU-"U1Y, ~~~ Richard C. Hansen 25 NORTH MAIN. ASHLAND, OREGON 97520 . TELEPHONE (503) 488.2753 .. ~~...::;\~:. '.' " :~,~~":\,'.& June 20, 1990 Kathy Golden, Mayor City of Ashland Dear Mayor Gorden: Michael Donovan, chairman of the Downtown Planning Advisory Committee desires to expand representation of the merchants from The Plaza on the committee. I support this position. Since we have recently sold our business and to make room for the above change, I request my status on DPAC be changed from full member to an alternate member. I intend to continue attending DPAC meetings. As an alternate I will be available to provide a quorum. Sincerely, ,\ ,1 /J () \ .-!~~) " () J\I'~ 1LYt('? '~ .,0h\A/' \/(-) Horeland Smith 1 - J,~..;_i;:{~ ~~j.:,;.;-~ ;.' mo: Jtf rom: ~ubject: ~emllra:ndum August 9, 1990 Mayor and City Council Dick Wanderschei~ UPDATE ON WATER CONSERVATION STUDY At the request of Councilor Winthrop, I am writing this memo to update the Council on the progress of the addendum to the R.W. Beck Water Study addressing the potential of water conservation in the City's long term water supply plans. As you are aware, the City has budgeted money this year to hire a consultant to make a detailed study of the demand side potential available to Ashland's water system. This request for proposal has formally been released and proposals must be submitted to the City by September 28th. After the selection of the consultant is completed, he will begin work on the study. After the study is completed, I would recommend a special City Council work session to explain the results. After this is completed, the Cou ncil will need to adopt a formal plan of action to direct staff as to how to proceed in this area. In addition, this year's budget included a new position in the Conservation Division, of which about 45% of the position's time will be reserved to work on water conservation. It is our intent to use the Beck achlendum to plan water conservation programs which can be budgeted for and offered to citizens and businesses for the next water year. Also, Steve Hall and I worked with Joe Brett at the Community Access Cable to develop a video on Ashland's water supply situation. This video is currently being broadcast on the Cable Access Channel, with the hope that it will begin to educate Ashland citizens about this complex subject and what future options are available to the City. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND, OREGON 97520 (503) 482.4215 August 9, 1990 MEMORANDUM TO: Mayor and Members of the City Council FROM: Ronald L. Salter, City Attorney SUBJECT: Moratorium - 120 day period Ladies and Gentlemen: The question has been raised as to whether the Moratorium based on a shortage of water and water pressure in the Strawberry Lane area is valid for longer than 120 days or whether the Moratorium must be reviewed each 120 days. The answer is that the Moratorium is valid indefinitely and the 120 day rule does not apply. ORS 127.520 provides for Moratoriums based on either a shortage of key facilities or "a Moratorium not based on a shortage of key facilities." The key facility shortage would include a shortage of water or water pressure and such may be valid indefini tely. A Moratorium based on a shortage of other than key facilities must be renewed each 120 days. ~pectf t- . t NALD L. SALTER ~ity Attorney RLS/kr August 16, 1990 :::::AN:~Mp:::iP :::::da~~~f City Council RE: City of Ashland v. Oregon Shakespeare Festival As you know, there is pending in the Municipal Court the case of City of Ashland v. Oregon Shakespeare Festival. This case arose because decibel readings were taken on July 3, 1990 which showed that the Festival play being performed at the Elizabethan Theatre had readings slightly above that prohibited by our noise ordinance. The matter was taken to John Fregonese who determined that because the Festival was taking steps to improve the Elizabethan Theatre and those improvements are geared to lessen noise from the Theatre, that prosecution was not warranted. I believe that Mr. Fregonese's position is sound, that we should adopt his position as City policy, and that we should instruct the city attorney to dismiss the charge currently pending in Municipal Court. There is a principle in the law called prosecutorial discretion. There are often technical violations of law which a prosecutor may decide not to pursue for various reasons. In this case, because of the case's high profile and because of its political implications, our attorney Mr. Salter is really not in a position to make the decision to exercise prosecutorial discretion on his own and to dismiss the case. He is, of course, our attorney, carrying out city policy in the prosecution of any case, and it is entirely appropriate that we designate what that policy is and instruct him to carry out that policy. There is a further reason that I think it is appropriate that we take this posi tion that I am advocating: Mr. and Mrs. Thormahlen have taken the position that they are pursuing this matter in order to achieve a political objective; the rezoning of their property. Attached is a newspaper article in which he is quoted as stating that this is their objective. Given that they are attempting to use our judicial process as a tool to achieve a political end, it is entirely appropriate that we, the political body of the City, make a political decision about the matter. I, therefore, urge that we adopt as City policy the position outlined in Mr. Fregonese's letter and, in line with that City policy, instruct Mr. Salter to dismiss this case and, for so long as the Oregon Shakespeare Festival is continuing in its efforts to mitigate the noise problems through the building of a pavilion, prosecute no other similar complaints. '. ,:,'?'jfir.- "'~'~;;~ .',- ~ ;,l('~~:~...~,.. 1, ':,:' ~-i~\1'~ RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 (S03) 482.421 S August 14, 1990 MEMORANDUM" TO: Mayor and Members of the City Council FROM: Ronald L. Salter, City Attorney SUBJECT: Newbry Property Ladies & Gentlemen: As you may recall, Lloyd Haines, in July of this year, requested that the City relinquish or deed to him whatever rights the City owned in an easement. Attached hereto is a gratuitous relinquishment of that easement which it appears appropriate for the Council to authorized the Mayor and Recorder to sign. First, attached is a copy of Lloyd Haines' letter of July 16, 1990. It indicates that the alleged easement document may well have been an inept attempt to abandon an easement. The case of Bitney B. Grim, mentioned in Lloyd's letter on Page 3, does stand for the proposition that abandonment requires an intention to no longer use the right. This intention can be shown by physical facts that, for example, change the land so that the use can no longer be accomplished. At this point, I believe the physical facts are such as to support the argument of abandonment. However, the real reason for this recommendation is contained in Jim Olson' s memorandum to me of August 8, 1990, wherein he concludes that the location of the alleged easement is not on the Newbry property. The map mentioned by Jim Olson is quite large and I am returning it to City Hall along with the original of this memorandum and suggest that perhaps administration can have the map with it at the meeting at which this is discussed. RLS/kr .~~e~t~ubmitted' R~A~. SAL;ER City Attorney LLOYD M. HAINES ATTORNEY AT LAW 1257 SISKIYOU BLVD. SUITE 232 ASHLAND, OREGON 97820 _ -'~ ..- -, ,~. J Ie- ~~ tf"',) ~j to ~ · I - : . I ., : * l~-:~ :"~. :,; . ,... . ;", . 'ft- fillL.!i:JZ:q:~Jill (503) 482.8300 July 16, 1990 Ron Salter Attorney at Law 94 3rd Street Ashland, OR 97520 Dear Ron: Further to our recent telephone conversation, I am writing this letter to set forth the facts I have learned concerning a document executed by Medford Ice and Storage Company, Inc., which was recorded in Volume 258, Page 315 of the Deed of Records of Jackson County, Oregon. I have been able to determine that the City of Ashland never had any easement rights whatsoever affecting the Newbry Property, and, in fact, the document referred to above was intended to vacate easement rights that Medford Ice had to acquire water from Ashland Creek. After speaking wi th Al Alsing regarding his knowledge of the "alleged easement," I was informed by Al that he came to the City in 1951 and therefore, any actions concerning the easement preceded his tenure. He suggested I contact Lynn Newbry to determine the facts and circumstances. Mr. Newbry lives at 707 Valley View Road, Talent, and his phone number is 535-2362. He was quite helpful in setting forth the background of the situation. His understanding of the situation is as follows: 1. Sometime during the early part of the 20th Century , Medford Ice created an ice plant on the Newbry property. This ice plant produced ice for use by the railroads which shipped produce up and down the West Coast. The ice plant was fed by a water wheel which was constructed on.that portion of the Newbry Property that abuts the overpass ( the area of the property that lies between the City parking lot and the Bard's Inn parking lot). Medford Ice drew water from Ashland Creek, and the actual intake pipe and diversion dam were constructed where the highway is presently located. 2. Medford Ice ran the plant until the late 1920's or early 1930's at which time use of the water wheel was terminated. From that poit:lt in time, no further water was drawn from Ashland Creek to service the ice plant. 3. On August 7, 1943, Medford Ice conveyed title of the Newbry property to E~rl T. Newbry and Ruth Newbry. 4. Several years later, the Ci ty of Ashland requested Medford Ice to vacate any easement rights they had for using the diversion dam and intake pipe in as much as the plant was no longer in service. In fact, Medford Ice generated the document which was recorded in Volume 258, Page 315. This document was recorded on April 19, 1945 (APPROXIMATELY TWO YEARS AFTER MEDFORD ICE CONVEYED TITLE TO THE PROPERTY). 5. The purpose of this document was not intended to create an easement in favor of the City, but in fact was to remove any and all easement rights which Medford Ice had for use of the creek and the intake line. I have also confirmed through discussions with City staff that in the mid to late 1950's the State Highway Department built the overpass (C Street), which was the final blow to the intake line, in that the intake line was severed and removed. I enclose for your information the "alleged easement" along with the Warranty Deed from Medford Ice conveying title to the Newbry family. I believe if you review the property description contained in the document, you will see that it describes Ashland Creek to that point where the intake line crossed onto the Newbry Property. It is quite clear the intention of this poorly worded document was to vacate Medford Ice's rights to draw water from Ashland Creek. I also enclose for your information copies of the preliminary title report to draw your attention to Exception #4 ( the "alleged easement") and the title insurance policy itself which removed this "alleged easement" as an exception to the title. Ron, it is quite clear that the City of Ashland has no easement rights whatsoever affecting the Newbry Property. The only easement rights that were ever possessed were by Medford Ice for the purpose of drawing water from Ashland Creek. This "alleged easement" was merely an attempt to vacate the easement rights of Medford Ice. Further, even assuming the document was intended to create some easement rights in favor of the City of Ashland, it would be of no value sinc;::e it was recorded some two years after Medford Ice conveyed title of the property to the Newbry family. This document has no legal effect whatsoever. Salter, July 16, 1990 - 2 Lastly, even assuming, arguendo, that some easement rights were created in favor of Ashland by this document, the City abandoned the easement at least 35 years ago. At the time the State Highway Department constructed the overpass and severed the line and culvert, the intake dam was irrevocably and completely terminated and severed and had no further use. In Bitney v. Grim, 73 OR 257, 144 P.490 (1914), a suit wa~ brought to quiet plaintiff's title in a road. Road access on plaintiff's property had been used by the public for 40 years. Prior to the suit, the course of the road was changed and the old road was rendered impassible by an embankment constructed for the new road. The court held that the old road was abandoned at the time it was made impassible by construction of the new road. The factual situation we have here is on point, and the City clearly would have abandoned any easement rights they had, assuming, in fact, they had any rights in the first place. In light of the facts set forth above, I believe it is eminently clear the City has no easement rights whatsoever which affect the Newbry Property, and I respectfully request that a document be generated by the appropriate City officials confirming that fact. Although this easement does not affect my title insurance policy, it nonetheless is confusing to the world. I am certain that after you have had the opportunity to review the information contained in this letter and talk with Lynn Newbry, you will come to the same conclusion. Please contact me after you have reviewed this documentation, and I am certain this matter can be resolved without the necessity of a Quiet Title Action being filed to clarify the meaning of this "alleged easement." I thank you for your anticipated cooperation. . I remain, ~lY ~ ~' Lloyd M. \8 ines tt{ LMH:sm cc: Steve Hall Brian Almquist Bob Bennett Lynn Newbry Salter, July 16, 1990 - 3 ~emnrandum August 8, 1990 mn: Ron Salter ~rnm: ~uhjed: James H. Olson, Assistant City Engineer Relinquishment of Easement to Newberg Property In his letter of July 16, 1990 Mr. Lloyd Haines makes some very valid points concerning the ~egality of and the purpose of the "easement" recorded in volume 258 'page' 315 of the Jackson County deed records. The main items of consideration in this matter are as follows: A. The "easement.. does not pass onto the Newberry property but terminates Clt "the point of intersection with the south line of property belonging to the Ashland Ice and Storage Co. (sold to Medford Ice and Storage Co. on October 18~ 1933). Medford Ice and Storage did not have fee title to any portion of this property along Ashland Creek at the time the "easement" (vol. 258 page 315) was created and could therefore not create the easement. B. The wording of the "easement.., ... all the right of the grantor in and to that certain right of way... is unusual in the creation of an easement and could have been intended to release Medford tce and Storage CO.IS interest in a previously established easement. C. The title company was probably in error to show this "easement" as an incumberance on the Newberry Property as it terminates at the south line of the property and does not penetrate the Newberry property. In summary, I would agree with Mr. Haines conclusion that the document recorded in volume 258 page 315 of the Jackson County Deed records did not create an easement but was a poorly worded action to terminate an easement which had previously 'been created by the Ashland Woolen Mills or by Ashland Ice and Storage Company. The attached map shows the approximate location of the diversion dam and pjpeline as described on the document. Please call if I can be of further assistance. ~emnrandum August 16, 1990 mo: ~ubjed: Mayor and City Council Jill Turner, Director of Finance ~ Financial Report for June 30, 1990 JJf rom: Attached is the preliminary June 30, 1990 Financial Report for the City of Ashland. It does not include the Hospital or Parks and Recreation Commission reports which are being released to their respective board and commission. The first twelve pages are the statement of Resources and Expenditures for the fiscal year ended June 30, 1990. The Expenditures are listed in the same classifications as the adopted budget. Expenditures are reported on the modified accrual basis of accounting, which means that those expenses incurred prior to July 1 are included regardless of when paid. Resources are also recorded on the modified basis of accounting, using normal June 30 receivable balances. Page 13 is a listing of cash and investments by type and by holder. Page 14 is a listing of cash and investment by fund. Page 15 is a Schedule of Carryovers to 1990-91 Budget. The report that follows likewise does not include the Parks and Recreation or Hospital revenues and expenditures, but does include our investments on their behalf. A detailed Revenue Statement, Expenditure Statement, and Balance Sheet are available in the Finance office. HIGHLIGHTS FROM THE STATEMENT OF RESOURCES AND EXPENDITURES General Fund Although individual categories vary, the final expenditures are at 96% of budget, with 100% serving as the overall guideline. Last year, 97% of the general fund budget was expended during the year. There are no over expenditures in the General Fund. Total resources are 107% of budget compared with 114% of budget for the previous year. Taxes and, Licenses and Permits are $88,736 and $62,497 over-realized respectively. These tax increases are amounts primarily due to $44,688 in additional transient occupancy tax and a small over-realizations of most other tax and license line items. Actual planning fees are $46,675 or $ 3,234 below budget, and building fees are $361,752 or $92,042 above budget. The city budgeted a General Fund carryover of $490,000 for the 90-91 fiscal year. It now appears it will be $442,793 or $47,207 less than planned. This will cause a tighter budget year than last year, where we exceeded the estimate by $152,035. The passing of the new tax base will help in the future. Police serial Levy Fund Expenditures were used to pay for 2.5 personnel and to pay for the ongoing salaries of the police department. There were no over expenditures in this fund. This fund will be combined with the General Fund in 1991-92 with the start of the new tax base. Fire EMT Serial Levv Fund Expenditures were for Fire EMT salaries and training. The carryover into the next fiscal year is $11,652 and will be transferred to the General Fund. The General Fund will absorb the EMT training costs in the present fiscal year and will include the costs in-the 1991-92 property tax base. Cemetery Fund This financially solid fund continues to perform as expected. The budgeted 1990-91 carryover is $10,452 in excess of projected. staff will be preparing a new fee schedule for services so that we maintain competitive with the local market and reduce the reliance on the property taxes. street Fund street Fund expenditures were at 96% of appropriations. Revenues were at 110% of budget. The fund balance carryover to 1990-91 is $1,657 below last year, and $ 36,045 below our latest estimate, but should not create any problems. Water Qualitv Fund Expenditures for the Water Quality Fund are 84% of budget. Revenues are 117% of budget thus showing a larger than planned carryover into the 1990-91 fiscal year. Sewer Fund The final 1974 Sewer bond payment was made during the year. The estimated carryover to the 1990-91 fiscal year of $465,000 was exceeded by $70,697. Electric Fund This fund performed as expected. Revenues from sale of electricity were $5,889,628 compared to $6,190,367 for the previous year. The lower amount can be attributed to an accounting change and a warmer winter. Total revenues are equal to last year, with better than expected BPA reimbursements, installation charges, and interest income. Purchased power costs were $3,729,747 or $28,634 less than the previous year. It is obvious that the newly enacted rate increase was necessary to maintain financial stability in this fund. CaDital ImDrovements Fund The revenues are $ 3,516,220, compared to $3,873,402 in the previous year. The larger than normal 1989- 90 revenue was due to the one time May 1989 bond sale on the downtown project. ;.~.' ~,.~~:~.' ~ I . '.'~~~,~I,;;_~' Central services Fund The carryover into the 1990-91 budget year is more than expected. The Fiber optic computer line to the police department and the electronic meter reading devices have not been purchased as scheduled and will need to be reappropriated. Insurance Service Fund This fund has stabilized into a mature fund with little growth. The carryover increased $64,066 or 5.7%. The city just completed it's best safety record for workers compensation purposes in recent history. The majority of these savings were passed on to the departments and not retained within this fund. We experienced one major lightening caused property damage claim and other normal claims. CASH AND INVESTMENTS The City of Ashland cash and investments at June 30, 1990 are $10,556,817.95 compared to $9,693,397.09 of a year ago, representing an increase of $863,420.8 or 8.9%. Again this fiscal year ends with the highest cash and investment balance in the history of the city. SUMMARY The city of Ashland continues to be a leader in Oregon of cities our size. Our non-dependance on property taxes and the wide diversity of our revenue sources adds to our financial stability. Additionally, the community supported the new tax base combining the Police and Fire Serial levies into the General Fund. I am confident that the proposed 1991-92 proposed budget will again be in balance when presented by staff in the Spring. In spite of our financially strong position the City will continually look at ways to reduce all costs and enhance revenues. Future budget decisions will probably center around funding for open space, and on sewer and water improvements. . .; .)t~;". . . . ':J~,~'h~;~.;' C I 'ry OF f.'~SHLAND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30~ 1990 Budgetar'y Basi s Fund Budget Actual Variance Percent (Jt::':NEI:~AL FUND RESOURCES Carryover T a}~ es Licenses and Permits Intergovernmental Charges for Services Fines Interest Miscellaneous Revenues Operating Transfers In TOT {..)L F~ESOURCES EXPENDITURES Human Resources Division Economic Development Police Department I"lun i c i pal Court Fi re DepartffH.~nt Sen i or Progr~ am Community Development Assessment Payments Operating Transfers Out Contingency TOTAL EXPENDITURES POLICE SERIAL LEVY FUND RESOURCES Carryover T a~.~ es Interest. TOTAL F<ESOURCES EXPENDITURES Personnel Services Operating Transfers Out Cont.ingency TOTAL EXPENDITURES Page 1 $ 490,000 2~ 524~ 8:30 ~~:.20'l 710 :::::59, :~;OO ~iO, 250 168~000 1 ~i, 000 ~59 ~ 850 104,000 3~ 991 ~ '140 $ ~i42, 0::55 2, 58-7 , ~52.7 409,446 264 ~ 69::::; 47,290 2<:>::::; ~ 422 ~52, 547' 74~ 8():3 104,000 4,285~ 56::::; $ ~i2, 0~$5 62 ~ 4(77 88,7::::;6 111 102 128 102 94 121 3~iO i....la:::. ..::.,.) 100 ~--"------~- -"----------- -----.-------- ------ ----------- ----------- -----"------- ------ 107 57, ~550 i99~550 1 , 54::::;, 6::::;0 120, ~~;60 1~187,460 97,750 5~$(.r ~ 240 127,000 95~790 2::::;,810 :3~ 9(11,940 56,415 192~197 1,49~3!1716 112,713 1~149,566 82 ~ 89:::;; 53:3, 86<7' 125~611 9~5, 790 (> :::;; ~ 842 ~ T?O 5, :3:9:3; (2,960) :::::!.5!1 42~~ ::::;7 ~ ~i47 14~ 95:3 o 29~3!1 62::::: 9::::;5 7,:::;;5::::; 49,914 7~647 ~57, 894 14~857 5, ::::;71 1 ~ :389 o 2::::;~ 810 149~170 98 96 97 94 97 85 99 99 100 o _______H____ ___________ ____________ ______ ---"-------- -------"---- -----------.- ------ 96 4,000 1 T? , 1 00 o 181,100 6~668 186~965 4~018 197 !I6~51 2~668 9,865 4~018 16, !:551 167 106 -------------..- ---------..--.- _.--~-~_._-~._-- ~"---~"- -.---------.- ----------- -.----------- ------ 109 Bl,970 9c,i ~ 000 j ?';O $ 181~100 $ _____W_N_____ __.____N.__~_W_~ ..__N~~_.________ __N____ ____._______ ___________ _w___________ ______ cl7 77 !l O:~:.l 99~OOO o 1 "7 6 ~ 0::::; 1 $ 4 ~ 9~~:.9 o 1~50 5,069 94 100 o CITY OF {-)SHL{.'1ND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30~ 1990 Budget.aruy Basi s Fund Budget Actual Variance Percent FIRE EMT SERIAL LEVY FUND RESOURCES Car"ryo\/er" T a~.~ es I nt.et-est TOTAL F<ESOURCES $ 1 ~5, 000 $ 14~550 1,000 11,205 $ 15~194 95~i ~:::'7 , :~;54 ( 1 ~ '795) 644 (45) ( 1 , 196) 86 104 96 ---~------~- -.---.------- ------------ .------ ----------- ----------- ------------ ------ 96 E X PEND I "rURES Personnel Services Materials and Services Contingency Unappropriated Fund Balance TOTAL EXPENDITURES 28~550 10~040 10~250 1,000 '7,260 28,550 10,024 ~:i ~ 6'78 o o 15,'702 16 4 ~ ~r72 1,000 ]~260 12,848 100 55 o o ----------- --------~-- ------------ ------ ----------- ------------ ------------ ------ 55 CEt1ETEI=<Y FUND I::;~ES(]URCES CarTyover' T' a~"~ es Charges for Services I ntere~;t Miscellaneous Revenues Operating Transfers In TtTrAL HESDURCES 78~000 60,600 44~OOO 4~000 o 50,000 236~600 89,249 63,111 43~104 8 , ~528 250 ~iO ~ 000 254~042 11,249 2~511 (896) 4~ :::;;28 250 o 1]~442 114 104 98 208 100 --.--------- ----------- ------------- ------ ----------- ----------- ------------ ------ 10] EXPENDITURES Personnel Services Materials and Services Capital Outlay Contingency Operating Transfers Out Unappropriat.ed Fund Balance TOTAL EXPENDITURES 84~460 81,460 16~500 1 ::::; ~ 680 500 4,0, 000 $ 2:::;;6~ 600 $ 74!l :386 67~624 16~080 o ~jOO o 158~590 $ 10~074 1 ~5!l 836 420 1:~;~ b80 o 40~OOO ]8!l010 88 8~ 97 o 100 o ----------- ----------- ---------"-~-- ----.-- ----------- ----------- ------------ ------ 67 Page 2 C I 'rv OF ASHL?iND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Budqetal'-Y Basi s Fund Budget Actual Variance Percent BAND FUND --------~------_._---------_._-- ------------ .----------- ---~-~-----.- --~---- F\ES(JUF~CES Car~ r 'lover Ta~.~ es I nter"est $ 15 ~ 000 ~; :::;;4,450 700 19,962 $ ~55 ~ 780 1,71::::; 4,962 1 ~ :3::::;0 1,01 ::::; TOT AL F\ESOUF~CES 50~150 57,455 "7 ~ ~50:.i ----.-------- ----.------- -----.------- ------ ----------- --.-_________ __N__________ ______ 115 EXPEND I "rURES Personnel Services Materials and Services Contingency Unappropriated Fund Balance ::::;,700 28 ~ :380 ::::;,000 15~070 :::;;,470 2~.::;0 4, <:157 3,000 15~070 ::7~:3;!I .i+~~3 o o TOTAL EXPENDITURES 50,150 26 ~ 89~5 23~257 ----------- ------------ ------------ --_.._-~ ----------- ----------- ------------ ------ ~54 EMERGENCY 9-1-1 FUND F<ESOURCES CarrYDver" Intergovernmental Interest Operating Transfers In 16~OOO ~.50 ~ 000 820 20,000 17, :364 5::~; , 855 2~261 20~000 1,364 :3 ~ 855 1 , 441 o 1 :3;::::; 104 245 94 8::::; o o 109 108 276 100 TOTAL r~ESOURCES 6,660 ---.-------- ------------ ----------~-_.- ----..---. 108 86~820 9::::;~ 480 ----------- ----------- ------------ ------ ----------- ----------- ------------ ------ EXPENDITURES Personnel Services Materials and Services Capital Outlay Contingency 50,600 2:::::,710 10,000 2,51.0 4'7,828 2,772 ~21 !I :::::~i5 2 , 3~i5 9~664 o :3:~36 2, ~'510 <:;>C' . .....' 90 <:/7 o TOTAL EXPENDITURES '7 ~ (.7"7::::; --------------- ------------.- -.---.--------.-- --.----- 91 $ 86,820 $ '78~847 $ --------.---- ----------- ------------ ------ ----------- ----------- ------------ ------ F'age 3 CITY OF ASHLAND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30~ 1990 BurJgetat-y Basi s Fund Budget Actual Variance Percent STF<EE'T FUhlD nEsounCES Cat- r- yover" T a}~ es Intergovernmental Charges for Services I ntet"'est t1i scell aneous Operating Transfers In TOTAL I~ESOURCES $ 88,100 $ 419, ~iOO 5~.31 , 400 2::~;0, 000 10,000 o 80~OOO 201,612 $ 396,791 5~i2, 778 26:L ~ 6:~;2 6~657 558 80,000 1 , 500 ~ O:~28 i 1~.3, 512 (22~709) 21 , ~":r78 ::~; 1 !I 6:32 (:::;:, ~543) 5~58 o 141 ,02B 229 95 10i.J. 1 :t 4 67 100 -"----------- --------~-- .---.--------- ---.--- -------.---- ----------- -.----------- --.---- 110 EXPENDITURES Personnel Services Materials and Services Capital Outlay Contingency TOTAL EXPENDITURES WATER QUALITY FUND F~ESOUF~~CES Car' f' yo\/er- Charges for Services I nter~est I"Y1i scell aneous 'rOT AL RESOURCES EXPEND I TUF<ES Personnel Services Materials and Services Capital Outlay Operating Transfers Out Cont i ngE.~nc y Unappropriated Fund Balance TOTAL EXPENDITURES 1 ~ :3~i(i ~ 000 419~960 667, 8~~;O 249, ~;OO 21,710 1 , ::::;~59, 000 ~~:;97 , 140 642,222 261,141 o 1 ~ ::::'00, 503 22~820 25~608 (11,641) 21~710 58,497 95 c.'f6 105 o ____________ ____M_______ _______"_____ _0_____ ----------- -----------. ------------ ------ 96 1~018~500 1,464~000 20~000 4, ;:iOO 2~ ~507 ~ 000 1,06:3,874 1 ~ 822 ~ 99:~; 32,058 ;:i,881 2!1924~806 45, :~;74 358~993 12,058 1 ~ ::::;81 417,806 104 125 160 1 ::::; 1 ----------- ----------- ------------ -~---_. ----------- ----------- ------------ ------ 117 742, 0::::;0 529,860 226,400 719,500 ~;4, :1.00 2:35, 110 6~i7 , 524 516,047 206, ~$70 718,647 o o $ 2,507~000 $ 2,098~588 $ Page 4 84,506 1::::;,81:~; 20, O~::;O 85:3; ~;4, :I. 00 2:35, 110 408,412 89 97 (1' 1 100 o (; ----------- --------.--- ------------ ------ ----------- ----------- ------------ ------ 84 CITY OF '~SHL{-iND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Budgf:tal--y Basi s SEWEF~ FUND Fund Budget Actual Variance Percent FU::BOUF.:CES Charges for Services Interest Miscellaneous Operating Transfers In "rOTAL I~ESDUI::;;CES $ 7~.:;5 ~ 000 $ 15~000 ~.:;: ~ 000 :~: 1::i ~ 000 78:3, 782 $ :::::8, 455 1,076 465~647 1,288,960 2B,782 2:3 ~ 45::i (1,924) 150,647 200,960 104 256 .'::'0 148 ------.----- ----------- ------------ ------ ----------- ----------- ------------ ------ 118 EXPENDITURES Personnel Services Materials and Services Capite\l Outlay Operat.ing Transfers Out Contingency Unappropriated Fund Balance TOTAL EXPENDITURES 1~088~000 276,710 444,790 168,600 10,000 ::iO, 000 1 ::~:7, 900 1,088,000 247, 0:::::9 :::::66, 442 129,781 10~000 o o 75~3;, 262 29~671 78, ::::;48 :::;;8, B19 o 50,000 1:3'7 , <:;>(H) :::::::::;4.,7:::::8 8<7' B2 7"7 100 o o ___________ __M..________ ____________ ______ ----------- ----------- ------------ ------ 69 f~ I F~F'ORT FUND RES(JUF~CES Car" r' yover Charges for Services I nter'est TOT AL F~ESOURCES 5,900 40~600 ::iOO 47~000 2,643 46~537 742 49~922 (3~257) ~5, 9::::;7 ::=: 4 2 2!1 92:2 41:::0 --I 115 148 ----------- ------------ -----.------- ------- ------------- ---.-------- .------------ ------ 106 E X PEND I -rUI=<ES Materials and Services Operating Transfers Out Contingency TOTAL EXPENDITURES Page 5 ''OJ ,.~, ,...,0/_' (n) ..a::...::. ,..::. _ 20,000 4, -'::::;0 1B~ '11::::; 20,000 o :3, :3;~i7 o 4, T~:.O 85 100 o $ 47,000 $ --------_._--~----- ---~~_.._-_.__.- -_._---_._----_._--~- -_.~-~._- 8~~; :::::8~ 91::::: $ 8,087 ------------ ------------ .------------ -~----- ------------ ------------ -----.------- ------ CITY OF ASHL?iND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Buclqetat-'Y Basi s Fund Budget. Act.ual Var i ance Pet-Cf~nt. E:LECTf~ I C FUND HESOUF:<CES Cal'''ryover Intergovernmental Charges for Services Inter-est I"li scell aneous TOTAL liESOUF<CES $ 1,150,000 286,500 6,09:3,000 52~000 50,000 7,63:L~500 ~; 1 ~ ~~;OB, T34 276~ '1'74 6~ 11:::;;,974 90~275 3tJ!I 5:::',3 7,826~290 $ 158, T:::A (9~726) 20,974 :::;;8, 275 114 97 100 174 7:::;; _____..____.__ __________~~ _.0____"_--.---.- _______ ----------- ----------- ------------ ------ 1 O~.:;; EXPEND I TUI~ES Community Development Electric Department TOTAL EXPENDITURES :~:.(':fA-+ ~ ~:i20 7 ~ 2:~~;6 ~ (~i80 7 ~ 6:::;;1, ~iOO ::::;78..65::::; 6 ~ 2:::;;:3 ~ 894 6~612~547 (13,467) 194,7C;0 :L ~i, 867 1, OO:::;;~ 086 1 ~ 0 18 ~ 9:':;::~; C?6 86 ----------- ------------ -~---~-------- ------ ---.-------- ----------- ------------- ------ 87 CAPITAL IMPROVEMENTS FUND F:~ES()Ut~CES c;,:u- roo yov€~~r T a}~ es Intergovernmental Charges for Services Special Assessment Payments I ntel'-est Miscellaneous Revenues Other Financing Sources Operating Transfers In TOTAL RESOURCES EXPENDITURES Personnel Services Materials and Services Capit.c\l Outlay Operating Transfers Out Contingency Unappropriated Fund Balance TOTAL EXPENDITURES 2,681~000 o 141, ::::;10 20,000 o 102~000 :36 ~ 000 2~600~000 85~000 ~i, 66~)~ 310 2,92"7!l B61 1::;,689 169~092 45 ~ 5:32 149 IT2:;~874 70, 62~~; o 1 1~;!l 400 ::~;, 516, 220 246,861 1:3~ 689 27~7B2 r::\ co I::''' ..:~ ....J ..... ...1 , ...J .... ..:.. 149 71,874 ~54!1 6:2:3 (2,600~000) ~~;O , 400 (2,149~090) 10<1 120 :;~ ~~ 8 170 196 o 1:36 --------_.~-_._~ ._~--~------- ------------ ------ --~-------- ----------- ---.-------.-- ------ 6'''\ ..::. 1 , 000 48,000 2 ~ 29<:';-, :310 1~197!l000 100,000 2,020,000 o 28,497 719~987 1 , 1 7::i ~ ::; 12 o o 1 , 000 19,50:::;; 1 , 579, :~:;2~:. 21~688 100,000 2,020,000 $ 5,665,310 $ 1~923,796 $ 3~741,514 Page 6 o ~)9 :~:; 1 98 o o -------~---~-- ------.------- ------------~-- --.---- ----------- ----------- ------------ ------ :~:;4 CITY OF ASI,iL.f:;ND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Bud(]E~tar"y Basi s ASSESSMENT CONSTRUCTION FUND Fund Budget Actual Variance Percent nESDUHCES Carryover $ 1'1i scell aneou~:; Special Assessment Payments Inter.est Other Financing Sources TOTAL I=<ESOUnCES E::': X PEND I TURES Capital Outlay Unappropriated Fund Balance TOTAL EXPENDITURES HOSPITAL CONSTRUCTION FUND F~ESOURCES Intelrest Operating Transfers In 'rOTf.'iL t~ESOUHCES EXPENDITURES Capital Outlay TOTAL EXPENDITURES Page 7 21,000 $ 18,2[3:3; $ 6 ~ 1 (}>8 (2,717) 6, 1 98 (242,820) (:34) 98,820 ( 140, 55:3) 87 o 97 129 -----~----_.- ----------- -------------- ------ ------------ ------------ ------------ ------ 77 242,820 1 , 000 :341 ~ 180 966 4'-1-0, 000 125,226 22~OOO 147,226 ]<'1 o ----------- ----------- --"---------- ------ ----------- ----------- ------------ ------ 76 606~OOO 465,447 4, 14:~; 8 ~ O~57 12~200 121 102 ------------ ----------- -.------------, -.------ ----------- ----------- -------_._--- -.----- 10:3; 584,000 22,000 458,774 o :300, 888 ::::;OO~ 888 :36 ~---------- -.------.---- ------------ ------ ----------- ----------- ------------ ------ :36 606~OOO 458~ 7"74 20,000 446~510 24,143 454,567 466~510 478~710 466,510 16~j,622 $ 466 ~ ~~j 1 0 $ 165,622 $ CITY OF ASHLAI\/D STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Budqetary Basis Fund Budget Actual Variance Percent BANCROFT BOND REDEMPTION FUND HESDURCES Carryover $ Special Assessment Payments Interest TOTAL RESOUF:CES 170~000 $ 450,000 15,000 63~5 ~ 000 228, 1 ~~:;::::; $ ::::;::::;0 ~ 282 2~5, 820 ::i84 !I 2:3~i 58, 13::::; (119,718) 10,820 (50, 76~i) 1 ~.::;4 7::::; 172 ------------ ----------- -----------.- ------ ----------- ----------- ------------ ------ ...... "",\ "iL EXPENDITURES Debt ~:3ervi ce Operating Transfers Out Unappropriated Fund Balance TOTAL EXPENDITURES 550~OOO 5,000 80~OOO l)::::;::i, 000 298,665 5,000 o ::::; 0 :~:;, 6 c:.\ ::i ~.~51 ~ :3;:3~i o 80,000 :~):31 , ::::.~~;5 ~.54 100 o ___._____"___ __._________ _..0"_"___------ __._'___ ----------- ----------- ------------ ------ 48 GENERAL OBLIGATION BOND FUND F:;:ESOURCES Car f" YOVE.t-' Interest Operating Transfers In TOTAL RESOURCES 73, ~iOO 11 ~ 000 34::::;~ 500 428,000 7::::;, 7\:.i6 20~777 ~.::;::::;::::; ~ 000 427 ~ 57::::; 2Cl6 9, 7'77 ( 1. 0, 5(0) (427) 100 189 97 ------------ ----------"- ---~-------- -~---- ----------- ----------- ------------ ------ 100 EXPENDITURES Debt Service Operating Transfers Out Unappropriat.ed Fund Balance TOTAL EXPENDITURES ::::;~52 ~ 500 5,000 90, ~:500 $ 428~000 $ ~3:3; 1.. :~;s:79 :~;!I ~~~ 1 ~~ o :::;;:::;;4 ~ 611 1, 101 1~788 (./0 ~ 500 ,t, :p 9::::; II ::::;89 100 64 (> .-------.---- ----------- --.---------- ------ ----------- ----------- ------------ ------ 78 Page 8 CITY OF ASHLAND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Budg€~tc.u-y Basi s Fund Budget Actual Variance Percent DEBT SERVICE FUND F<EsounCES Ci:H- t- yover Charges for Services Int.erest Miscellaneous Revenues Operating Transfers In TOTAL f~ESOUF~CES EXPEND I TUt~ES Debt Sf?t-'vi ce Unappropriated Fund Balance TOTAL EXPENDITURES ADVANCED REFUNDING BOND FUND F~ESOURCES Carr-yover' Inter'est ,,/"'OT ?)L RESOURCES EXPENDITURES Debt Service Operating Transfers Out Unappropriated Fund Balance TOTAL EXPENDITURES Page 9 $ :::;; ~ 4~30 $ 4,4<'78 $ o 7~250 o 36~i 24~000 7~250 24,000 ~.::;4 ~ 6BO ....., 11'~r ..::. t::) , ..::. ________0____ ___~_______ ____________ __M____ ------------ ----------- ------------ ------ 104 ::50, 550 4 ~ 1 ~.::;O :30, 450 o :34 ~ 680 ::;:;0 ~ 450 ----------- ----------- ~----------- ------ ----------- ----------- ------------ ------ 88 1,610,000 1 :::;;0, 000 1,627~896 158,906 1~740,000 1~786~802 ------------- ------------ ----------~- ------- ----------- ----------- ------------- ------ 1 <):3 20~3!l 000 100,000 1 ~ 4:37 , 000 202,665 90~OOO o 1 ~ 068 (7,250) :~;65 7,250 o 1 , 4:3~.::; 100 4, 1 :~::.O 4~ 2::::;0 17~896 28~906 46,802 33~; 10~000 1 ~ 4:::;;7 , 000 $ 1,740,000 $ 292,665 $ 1,447,335 1 ~31 o 100 100 o 101 122 100 90 o ___________M ____0_______ ______~___.__ ______ ----------- -----.------ ------------ ------ 17 C I TV OF ASHL?~ND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Budgetar~y Basi s HOSPITAL BOND FUND Fund Budget Actual Variance Percent nESOURCES Interest Operating Transfers In TOTAL I::;:ESOURCES $ 500 $ ~'::;1, 300 40::i $ 29~497 2C; ~ 902 (9~.i) ( 1 ,8(3) ( 1 ~ 898) 81 94 ----------- ----------- ----------~- ------ ----------- ----------- ------------ ------ 94 EXPENDITURES Debt SE.~t'''vi ce Unappropriated Fund Balance TOTAL EXPENDITURES :~;1 ~ BOO 26,300 5,500 ~~;1 ~ 800 26,285 o 26~285 1t::" --I 5,500 5~ ::i15 100 (' J -------_._~- ----------- ------------ ------ ----------- ----------- ------------- ------ 83 CENTRAL SERVICES FUND I::;:ESOUI~CES CarrYCJver~ Charges for Services Intet-r~st Miscellaneous Revenues Operating Transfers In TOTAL RESOURCES 127~500 1 , 5~~;6, 630 5,000 2~070 62~OOO :I. ~ 7::;:::;' ~ 200 :I. :30, 1 <i5 1,566~095 36, 7~)7 6,473 65, 2~.::;5 :1.,804,755 2,617>5 29~465 ~51, 757 4,40:; :3;, ~~ ::~: 5 71,555 102 102 '73~i :31 :3; 1 O~:j -----.------ ----~------ ------------ ------ ----------- ----------- ------------ ------ 104 EXPENDITURES Administrative Department Finance Department Public Works Department Community Development Depart Operating Transfers Out Contingency Unappropriated Fund Balance TOTAL EXPENDITURES 327,030 722~110 ~509 II ~':;;OO 19:;, '760 \-10 ~ 000 o 91~OOO ~':;;26, 824 705 ~ :388 305,211 14::::;!l :~:.71 7:~:., 4:::::[-3 o o $ 1~733,200 $ 1~554,232 $ 206 16,722 4,OB9 ~.50 'I :3:8c; 16 , ~56~:2 o 91,000 178!1968 1nn 98 99 '74 B2 o ---~---_._--- ----------- ------------ -~~---- ----------- ----------- ------------ ------ 90 Page 10 CITY OF ASHLAND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 Buc:/qetary Basi s Fund Budget Actual Variance Percent INSURANCE SERVICES FUND F,ESOURCES Cat.., r" yO....leF. Charges for Services Interest Miscellaneous Revenues "r 0 'T' AL F.<ESOU/::;:CES EXPENDITURES Personnel Services Materials and Services Contingency Unappropriated Fund Balance TOTAL EXPENDITURES EGlU I Pt"/ENT F'UND RESOUI:~CES Charges for Services Interest Miscellaneous Revenues Operating Transfers In TO'T" AL RESOURCES EXPENDITURES Personnel Services Materials and Services Capital Outlay Contingency Unappropriated Fund Balance TOTAL EXPENDITURES Page 11 $ 1~130~OOO 290,000 8~i , 000 13~OOO 1,518~000 $ 1, 118, :::;;42 208, 45:-'::; 128, 111 100~244 1 ~ ~i55 ~ 150 $ (11~658) (81~547) 4:-'::;, 111 87~244 99 72 1 ~j 1 '1'71 ___________ __________M_ ____________ ______ ----------- ----------- ------------ ------ 102 1 ::::; ~ 500 556,500 2:30~000 718,000 1,518~000 9,724 36::::;,018 o o ~~;.7'2!1 /)'42 :37,150 :3 ~ 0:7'76 19:::;; ~ 482 2:::;;0, 000 718~000 1~145,258 72 65 o o ____._____M__ ___________ ____________ _____._ ----------- ----------- ------------ ------ .,:, 1:." ..."...J ~i91 , 000 7~i ~ 000 10,000 941,000 1~617~000 ~59::::;~ 1:31 85,645 6,871 868 ~ ::::;81 1,554~028 2, 1~::.1 10,645 C:::;, 129) ('72 ~ 619) (62,972) 100 114 be; 92 ----------- ----------- ------------ ------- -------~--- ----------- ------------ ------ 96 <";:'ft ~ 580 :324,400 ::::; 16, 000 65~420 81.6,600 $ 1,617,000 $ 87, <"i61 294,048 219,045 o o 6,619 :3;0 ~ :352 96 ~ 9~55 65~420 816,600 601,054 $ 1~015,946 9:3; I~t 1 69 o o ------------ ~--------_.- ~----------- ------ ~----------- ----------- ------------- ------ .~:I l CITY OF f~f:>t"ILAND STATEMENT OF RESOURCES & EXPENDITURES For the Year Ended June 30, 1990 BudgE?tary Basi s Fund Budget Actual Variance Percent __~__~H_H_____'__~"_"_____.~___'___'"_ __~H____'____ ._"--~-----~-- -----------.-- ---.--- CEMETERY TRUST FUND r~ESOUF\CES Car" r" yover Charges for Services Inter"est Miscellaneous Revenue Operating Transfers In ~iOO ~j7:~:;, B 1 ~j $ 9~280 56, T3B 2~OOO 500 f./., :::;; 1 ~i 4~2BO 6,7::::;8 2~OOO o 101 lB6 1 :L:3 $ ~:;69, ~iOO $ 5~000 50~000 100 TOTAL. RESOUr~CES 625,000 6..:+2, 3:3~5 17 , ~.::;::::;:3 10:3 ._--~-~----- -----.------- -----------.-- ------ ___________ ____M_______ ____________ ------ EX F'END I TURES Capital Outlay Operating Transfers Out Unappropriated Fund Balance 4,000 50,000 ~:j71 , 000 50,000 o 4~OOO o 571,000 o 100 o TOTAL. EXPENDITURES $ 62~i, 000 ~f; 50~000 $ 575~OOO 8 ------------ ----~------ ------------ ------ ----------- ----------- ------------ ------ I:::'age 12 CITY OF f4SHLAND CASH AND INVESTMENTS June ~31!l 19("-10 At10Ut'''T ---------~-_.~------_._---_._----_._..~---_."--_._----- --------~---~---- --.....--..----- PEFiCENT CASH ON H(~I\ID CHECKING ACCOUNTS First Interstate Bank - Combined U.S. National Bank - Combined subtotal LOCAL GOVERNMENT INVESTMENT POOL u.S. TREASURY BILLS First Interstate Bank U.S AGENCIES First Interstate Bank U.S. National Bank subtotal TIME CERTIFICATES OF DEPOSIT Jackson County Federal Klamath First Federal subtotal BANKERS ACCEPTANCE First Interstate Bank U.S. National Bank subtotal INTRA CITY INVESTMENTS General Obligation Warrant.s City Bonds subtotal TOTAL CASH AND INVESTMENTS $ 85~3. 00 0.0 0.0 (1.9) (1.8) 6:~,. :3 0.0 4.7 19. 1 :23. 8 0.0 0.9 0.9 4. ~j 1.8 6.4 4 r) .L 3,,3 7.4 --------------- --------- --------------- --------- 100.0 Page 1:3; :::;;, 341 . 15 (1 <"17 ~ 649. :LZ) (194~ :307.97) 6,679,879.0<:{ 499, 15\1.80 2, 01 :::; ~ 551 . 1 4 2,512~710.94 100~000.00 100~OOO.00 480, :300 II 00 191,708.89 672,008.89 440,000.00 ::::;45~ 674.. 00 785,674.00 $ 1 0 ~ 5~56 ~ 81 7 . '7'5 CITY OF ASHL.AI\/D CASH AND INVESTMENTS BY FUND June 31, 1990 AI"10UNT Gener~al Fund ~. 4<7'4,696.49 Police Serial Levy Fund Fire EMT Serial Levy Fund Cemeter~y Fund Band Fund Emergency 911 Fund Street Fund Water Quality Fund Sew€~r Fund Airport Fund Electric Fund 20~481.71 11 ~ :34:::;'. 6~i 87,0:3;5.. :~; 1 29,880.88 16,107.97 180,421.46 498 ~ ~5:3;8. '76 501, 024.. :~;6 7 ~ 887 . 8:~; 86:::::,518.82 Capital Improvements Fund Assessment Construction Fund Hospital Construction Fund 1 ~ 628~ 402. 8::::; 7,143.99 :~:.1::::;~ 087.76 Bancroft Bonding Redempt.ion Fund General Obligation Bond Fund General Debt Service Fund Advanced Refunding Bond Fund Hospital Bond Fund 217,570.0Cl 93~649.77 5,66:3.59 10~762.89 19, 684. 2~~; Central Services Fund Insurance Services Fund Equipment Fund :309~ 158.24 1, 22::::;~ 447.. C)4 960, 70~5. 79 Cemetery Trust Fund 592, ::::;3:3. (> 1 subtotal 8~ 092, :345. :37 Hospital 2,081,059.98 Parks and Recreation :38::::;,412.60 TOTAL CASH AND INVESTMENTS $ 10,556~817.95 -----"--------.--. -------- --------------- -------- 100.0 Page 14 PEHCENT 4.7 0.2 0.1 0.8 o. :3 0.2 1. 7 4.7 4.7 O. 1 8.2 15.4 O. 1 ::::;.0 2 It :L 0.9 0.1 O. 1 0.2 2.9 11.6 9. 1 5.6 76.7 1<1.7 .::...6 CITY OF ASHLAND CARRYOVERS TO 1990-91 BUDGET Actual Cat- r. yovet- Budget Difference Percent C:'eneral Fund .--.------------'-~------------~.--------~~---~---____--.-____0______------------------ Police Serial Levy Fund Fire E.M.T. Serial Levy Fund Cemeter'y Fund Band Fund Emergency 911 Fund St.r'eet Fund Water Quality Fund Sewet- Fund Ai r~por.t Fund Electric Fund Capital Improvement.s Fund Assessment Construction Fund Hospital Construction Fund Bancroft Bond Fund General Bond Fund Debt Service Fund Advance Refunding Bond Fund Hospital Bond Fund Central Services Fund Insurance Services Fund Equi pmf.'-?nt Fund Cemetery Trust Fund Paqe 15 442~ 79::::; 4fiO, 000 (47, 2(7) ("'10 21 ' '-'\(' 15, 500 6, 120 1:::;;9 ~ b..::..~1 1 1 , 652 10, 000 1 ~ 652 1 17 95~ 41:"':''''\ B5, 000 10, 41::."'.\ 1 12 ...J"::' __t..:.. 30, =i62 20~ 000 1 O~ 562 1 c::";r '-'"-' 14. ~ 6:34 9~ 500 c:: 1:::;;4 154 ,J ~ 199, 9 ::; ~:i 236, 000 (36~ (45) 8::'i 8~;25 ~ 788 420, 000 405, 788 197 c:: ....' t::' 6<'17 465~ 000 70, 697 0 ........:;..::' , 1 1 ~ 009 14, 600 (:3, ~)91 ) 75 1 ~ 21. ~'::;!I 74~5 1 , 1 ~50, 000 6:3;, 74::::; 106 1 ~ 5<=';>2 ~ 424 1 , 446, 000 146~ 424 1 10 6~ 67:3 20~ 000 ( 1 ..... :::;;27) -,'''or . '':;'" ...:.....;, :313, 088 :3::35, 000 (21 , 912) 0 280, ~i70 :~~:35 , 000 45, ~i70 1 19 9'''\ 962 97~ 000 .~ 4, 0::::;8) 96 .r:: ~ 1:::. 664 ~i ~ 500 164 10:::;; __I, 1 ~ 494~ 1:37 1 , 460~ 000 ::::;4, 1::::;7 102 ,.... 617 00) !' 000 617 0 ..::. !I 250, 522 210, 000 40, 522 1 19 1. , 182~ 40B 1. ~ 150, 000 :3;:2, 408 10::::; 9~j2 ~ 974 860, 000 92~ 974 0 ~i92, :3:3::::~ ~:;9::i, 000 (2, 667) 100 10,170,277 9,332,100 (.r:::;8, 177 10<1 RECORD OF PLANNING ACTION 90-120 ',"::77:T:'''' ,- . ~"',,!~'~:"-:7'~' ".'~.:--;.~~!~-:;--,~' ~- '.'7la"Jr',,'';'',''" -;~~~:---'"",.~',. .'~""J" ~,"'...~ _. __ _. TABLE OF CONTENTS OF RECORD ITEM PAGE Notice of Public Hearing before City Council, August 21, 1990 1 Letter from James and Lois Blackshire to Ashland Planning Department 2 Letter from Joel Shaich, Division of State Lands, to James C. Miller regarding status of the wetland on Mr. Miller's property 4 Planning Commission's recommended Findings, Conclusions, and Orders - June 12, 1990 6 Ashland Planning Commission Regular Meeting Minutes - June 12, 1990 11 Citizens Planning Advisory Committee (CPAC) reconlmendations - June 11, 1990 16 Ashland Planning Department Staff Report - June 12, 1990 17 Letter from Brian Lanning, Soil Conservation Service, to Ashland Planning Department - June 7, 1990 24 Letter from Mervin Wolfer, Oregon Dept. of Fish and Wildlife, to James Miller - June 8, ]990 25 Findings of Fact 'subnlitted by the applicant Marcus Walker, Partner, MDK Investments 26 Definition of Mitigation, as per Oregon Senate Bill 3 30 Topographic Map of site 31 Notice Map for proposal 32 Planning Application Form 33 NOTICE OF PUBLIC HEARING r NOTICE lS HEREBY GIVEN that the Ashland city Council will hold a public hearing on August 21,1990, at 7:30 P.M. in the civic Center Council Chambers, 1175 E. Main street, on the following matter: Annexation, site review and conditional use permit to construct mini- storage units with associated manager's apartment for the property located at East Main street in the. vicinity of Oak Knoll Drive and Highway 66, comprised of tax lot 320 of assessor's map no. 39 IE 12. , (Secure Storage, Applicant) All interested persons are hereby called upon to appear at said hearing to express their views. Written comments will also be received at the office of.the city Recorder, Ashland city Hall, during business hours until 5:00 P.M. on August 15, 1990. By order of the city Council ~'~'rit h"iLL- Nan E. F anklin City Recorder PUBLISH: Daily Tidings August 8, 1990 I l · . - ',~ .:' .... -' " . , ",'J'" : :.f~JV.;l~~ -"_~.";:'. _ .;,. J~~--~.,:"l.-~ P,"f.::T}". J. ~_ -~.. t.c..":'I~_-li..'. August 16, 1990 Ashland City Council City Hall Ashland, OR 97520 Attn: Susan Yates Re: Planning Action 90-120 Request for Conditional Use Permit to construct mini-storage units at convergence of Oak Hill Circle, Highway 66, E. Main Street, and Oak Knoll Drive On behalf of the Royal Oaks Estate Propertyowners Association, we submit our firm disapproval of the Secure Storage Request. Any signatures and/or petitions needed for formal declarations will be ob- tained and submitted when required in reference to this issue. The objections concerning this proposed mini-storage application are as follows: -The traffic problem at this intersection has not been addressed -The wetland issue has been discussed, but there has been no resolution of the problem to date -The project is not architecturally or aesthetically compatible with the surrounding residential area AA mini-storage site is already available and has been approved by the city for the property adjacent to lot #320 -The need for an additional storage complex currently cannot be clearly defined or justified While we recognize the need to maintain the airport area as a lOW-density e.ployment zone, we feel that there are other alternatives which would better serve the needs of the surrounding neighbors. Some suggestions include a cemetery, nursery, lOW-density housing (there is housing on both sides of lot #320), or wildlife sanctuary. If none of these sugges- tions are feasable or applicable, other findings and suggestions will be pursued. As for the safety issue, not only does Highway 66 serve as the only access . ;,.,:-:?~~,<;~: . ......-r~-,.::.t'..--'~ . -~,'" -~''(;''''- .. ....;. ,.... :'}:t..... ." .~ . . !i'-'~ ., , "/?:\~~trF -:'~.~.l '';11:" ~.t:S~""" and exit road to Emigrant Lake, it is also the only a~cess road for Oak knoll Golf Course, all of the residents living in the surrounding area, and in addition, serves as a main artery between Ashland and Klamath Falls. Needless to say, this roadway is over its capacity in its present state. Any additional traffic, especially trucking, added to the presently over- loaded condition would be grossly unsafe and dangerous to an already inade- quate roadway. It is our hope that the members of the City Council will seriously consider the issues concerning this proposal which impose serious consequences not only to the residents of Royal Oaks Estate, but also to the surrounding . Oak Knoll residences. We urge you to deny the annexation request and cond- itional use permit which will allow construction of a 520 unit mini storage facility at this site. Thank you. ~d[/ '!7~ _ *~ Ifi-dN Royal Oaks Estate propert~o~ers Association Russ Nahirny, President Laura Bixby, Secretary ;'.~.t~.:~::.; , )~'.~"" ~_~.l'."L,._\._:- (_:h..t""_~~'~:~"_' ' .. o. '", _",\'rt~J~t. C'" !_~.'-~. ,_:..;._~.;:"......,_. ',. :~;.:. August 14, 1990 r#Mi~~c9- l~.J.~ 1!J90 ~~ Ashland Planning Department City Hall Ashland, Oregon 97520 Attn: Susan Yates Re: Use Permit to Constru8t Mini storage units at Oak Knoll Drive and Highway 66 We built a custom made home at 558 Oak Hill Circle, moved in November 2, 1989, and have lived here ever since. This area is known as "Oak Hills Estates" and not one home is more than 15 months old". Eleven homes are already built and occupied, 3 are being built, and the plan is to build one home on 2 lots (so it will not be an inexpensive home). All homes are worth $150,000 and up, and it infuriates us to think that the Ashland Planning Department says "The location, size, design and operating characteristics of the proposed development will be compatible with and have minimal impact on the livability and appropriate development of abutting properties and the surrounding neighborhood". Does the Ashland Planning Department honestly think a warehouse type storage facility is compatible to our neighborhood? Can't they visualize what this type of business would do:,- for the aesthetics of our neighborhood: Clearly the value of our homes would decrease. As for traffic and public safety, I urge all members of the Ashland Planning Department to park at the inter'section of East Main Street, Oak Knoll Drive and Highway 66 and check out the traffic situation. With the logging trucks barreling down Highway 66 (plus all othe.r traffic), the extra traffic going in and out of a 520-unit storage facility would be a disaster. As for "Architectural and aesthetic compatibility with the sUi"-rounding area", we don't know of a house in this area that has a tin roof - nor do we want to look at one - and we have never known a public storage facility that would do justice to a neighbor- hood as nice as ours is. Needless to say, we all pay hefty property taxes simply because we all have new homes, and we, and all our neighbors are irate that the Ashland Planning Department is proposing to approve this mini storage. We object: .,. The reason we are writing this letter is because we must be,~ out of town when the meeting is conducted on August 21, and we do 2 -2- want our voice and opinion heard. We ask you to please reconsider and not approve a 520-unit storage facility for all- the above reasons. Better a cemetary - or better yet, let it remain an open space for our wildlife. Isn't that what the majority has been wanting - OPEN SPACE: 3 :; ~f;~.' " .l,:'}~;r :;. 't~ ;. '.~t\'');~J))': ' f:: - . ." :::rj\ -. .. .' .. . .. .. . .,. . , . . . . - . . . . .... .... NEIL GOLDSCHMIDT GOVERNOR OREGON STATE LAND BOARD NEIL GOLDSCHMIDT Governor BARBARA ROBERTS Secretary of State ANTHON f MEEKER State Treasurer 11,.".'.r;: L/L'?) "3 VW-~U<' U,/l( Division of State Lands 775 SUMMER STREET, SALEM, OREGON 97310 PHONE (503) 378-3805 August 8, 1990 James C. Miller P.o. Box 1088 Ashland, Oregon 97520 Re: Division of State Lands Jurisdiction Dear Mr. Miller:, We have completed our review of your property and determined that the property contains jurisdictional wetlands subject to the permit requirements of the Removal-Fill Law (ORS 196.800-196.990). Fill, removal or alteration of 50 cubic yards or more of material within the wetlands will require a permit from the Division of state Lands. At our on-site meeting on June 29, 1990, I determined that the property contains wetlands as defined under the Removal-Fill Law. You have stated that the wetlands have formed over the last two decades from increases in flows through your irrigation ditch. These increases were caused by increased irrigation and stormwater run-off on adjacent properties which drain into your ditch. Under the Removal-Fill Law, artificially created wetlands are only subject to state permit requirements if they contain aquatic life and habitats.and have a free and open connection to waters, otthe State. The wetlands do not have a free and open connection to waters of the State; therefore, if they are artificially created they would'not be subject to state permit requirements. I have discussed the property with local officials and reviewed air photos of the site in order to determine if the wetlands are artificially created. .This information has not been adequate to establish that the wetlands are artificially created; therefore, we cannot exclude them from the permit requirements of the Removal-Fill Law. Please be aware that the wetlands on your property are also subject to the permit requirements of the Army Corps of Engineers under Section 404 of the Clean Water Act. We advise you to contact the Corps regarding permit requirements. L/ : .....f.. . .. : '~:~)~1?;' - ... ".!; . , ~" ;~~'::r; . . :~'I-, "d:J.~,l . , I apologiie for the delay in contacting you in this matter. Enclosed. is a permit package containing application forms and information on completing the forms. Please call if you have any questions about our decision or about the permit process. Sincerely,' ~Q- JJ~ Joel Shaich Environmental Planning and Permits Section JAS/jas joe:104 Enclosure cc: Rith Johnson, Corps of Engineers Mervin Wolfer, Oregon Department of Fish and wildlife Gary Voerman, Environmental Protection Agency Ralph Rogers, Environmental Protection Agency City of Ashland Bob Sullivan Emily Toby, Department of Land Conservation and Development Marcus Walker s- ~~. f"!\F:PZ~ ~~~~."f D~..r\:~_'~] J 1.;) '.1 ,,;, i,~.itI"'I',"-:~:' .~a\il ~, . ~ ,"I ""\ ! 'JJ ' '1 I 1...1 , ;;I & ~ '.,.; 1":'. "'1 i ~':l' 0 :: \.,.. " : .- '-\ I, J '. ~':.1 . ~ ~ '.-.~ . n .,' . , ~ All ~LlI u f?!(Oi 1'(..rt.{t/'1L.(.~ CG !-~J1c-(.(j~1-S OI~('L '-- C .l~ /I '-rDr (OlC1'l,CA.;(/ / 1 /tPf))~ u~l.{~ t~l~tLj ~ a1-lJ IU>r. BEFORE THE PLANNING COMMISSION June 12, 1990 IN THE MATTER OF PLANNING ACTION #90-120, REQUEST FOR ) ANNEXATION, SITE REVIEW, AND CONDITIONAL USE PERMIT TO ) CONSTRUCT MINI-STORAGE UNITS WITH ASSOCIATED MANAGER'S ) APARTMENT FOR THE PROPERTY LOCATED AT EAST MAIN STREET ) IN THE VICINITY OF OAK KNOLL DRIVE AND HIGHWAY 66. ) APPLICANT: SECURE. STORAGE ) FINDINGS, CONCLUSIONS AND ORDERS RECITALS: 1) Tax lot 320 of 391E' 12 is located at East Main Street in the vicinity of Oak Knoll Drive and Highway 66 .andis zoned RR-5; Rural Residential - Jackson County. 2) The applicant is requesting Annexation,' site Review and a Conditional Use Permit to construct mini-storage units with associated manager's unit. site improvements are outlined on the site plan on file at the Department of Community Development. 3) The criteria for approval of an Annexation are found in 18.108.190 and are as follows: A. That the land is within the City's Urban Growth Boundary. B. That the proposed zoning and project are in conformance with the city's comprehensive Plan. C. That the land is currently contiguous with the present ci ty limits. D. That public services are available or can be made available to the site. E. That a public need for additional land, as defined in the City's Comprehensive Plan, can be demonstrated. criteria for approval of a site Review are found in Chapter 18.72 and are as follows: A. All applicable City ordinances have been met and will be met by the proposed development. B. All requirements of the site Review chapter have been met. C. The site design complies with the guidelines adopted by the City Council for implementati~n of this chapter. ,c" t) ~" > ~. ; ,.;::.:.. ~1'.t' ~. "I .'.J~""~ ""~ 'Further, the criteria for approval of a Conditional Use Permit are .found in Chapter 18.104 and are as follows: A. The proposal is in conformance with the Comprehensive Plan. B. The location, size, design and operating characteristics of the proposed development are such that the development will be reasonably compatible with and have minimal impact on the livability and appropriate development of abutting properties and the surrounding neighborhood. C. In determining the above, consideration shall be given to the following: 1) Harmony in scale, bulk, coverage and density. 2) The availability and capacity of public facilities and utilities. 3) The generation of traffic and the capacity of surrounding streets. 4) Public safety and protection. 5) Architectural and aesthetic compatibility with the surrounding a'rea. 4) The Planning commission, following proper public notice, held a Public Hearing on June 12, 1990, at which time testimony was received and exhibits were presented. The Planning commission recommended approval of the application subject to conditions pertaining to the appropriate development of the site. Now, therefore, The Planning commission of the City of Ashland finds, concludes and recommends as follows: SECTION 1. EXHIBITS For the purposes of reference to these Findings, the attached index of exhibits, data, and testimony will be used. Staff Exhibits lettered with an "s" Proponent's Exhibits, lettered with a IIp'' Opponent's Exhibits, lettered with an "0" Hearing Minutes, Notices, Miscellaneous Exhibits lettered with an "M" SECTION 2. CONCLUSORY FINDINGS 2.1 The Planning commission finds that it has received all information necessary to make a decision based on the staff Report, public hearing testimony and the exhibits received. 2.2 The Planning Commission finds that the request to construct mini-storage units with associated manager's unit meets all. criteria outlined in the Annexations Chapter 18.108.190 and -/ l :;'~ i',' ~ " , ~,' ,~:/J,.~" '. .: . '7.' 7?N_,,4:,,'~ ,t, '1';"': , . Conditional Use Chapter 18.104. The Commission, however, finds that site Review approval should be deferred to a later date until all issues regarding the wetland have been addressed by the appropriate state Agency. The Planning commission makes the following findings concerning the request for Annexation: A. That the land is within the city's Urban Growth Boundary. The ~roperty is within the UGB. B. That the proposed zoning and project are in conformance with the city's Comprehensive Plan. The proposed zoning is E-1 in conformance with the Comp Plan, and the use is listed as a Conditional Use for the E-1 zone. C. That the land is currently contiguous with the present City limits. The city limits border this property on three sides. D. That public services are available or can be made available to the site. Sewer and water are available from mains in Highway 66, and all other city services are readily available to the site. E. That a public need for additional land, as defined in the City's Comprehensive Plan, can be demonstrated. Although the current inventory of vacant lands has yet to be field checked, the Commission believes annexation of additional E-1 zoned land is appropriate. The Comprehensive Plan states that the City shall strive to maintain at least a five year supply. Data supplied by staff indicates that there is approximately a five year supply at this time, therefore the Commission does not find this annexation to conflict with the stated policy. In addition, based on the preliminary' results of the vacant lands study, the Commission does not believe there exists within the city Limits a parcel of land of'similar quality to the subject parcel which would accommodate the proposed use. The Planning commission further finds that the location, size, design and operating characteristics of the mini-storage facility will be compatible with the surrounding neighborhood. The parcel is located within the Primary Safety Zone of the Ashland Airport, an area which the Airport Master Plan suggests there should be as few people as possible. Therefore, the Commission believes that the mini-storage use best meets the objectives of the Airport Master Plan for this area. The low profile design of the units will not obstruct the views of B neighboring residences, which will be. protected by the topographical changes between properties. In addition, Highway 66 has adequate capacity to accommodate the traffic generated by the facility. SECTION 3. DECISION 3.1 Based on the record of the Public Hearing on this' matter, the Planning commission concludes that the request to Annex approximately 6.2 acres of land to construct mini-storage units with associated manager's unit is supported by evidence contained within the record. Therefore, based on our overall conclusions, and upon the proposal being subject to each of the following conditions, we recommend that Planning Action #90-120 be approved. Further, if anyone or more of the conditions below are found to be invalid, for any whatsoever, then Planning Action #90-120 is denied. We recommend that the following conditions be attached to the approval: 1) That no development be allowed on the areas indicated as wetlands, until this area is reviewed and inventoried by the Division of State Lands. 2) That if the area is determined to be a wetland, the applicant would follow the process and procedures outlined by the Division of state Lands for obtaining a permit for altering the wetland, which includes the mitigation measures outlined in Senate Bill 3. 3) That the proposal be subject to a continuance of the site Review, allowing the applicant to redesign the project to not include the wetland areas. Further conditions regarding design, landscaping, etc... will be addressed at that time. 4) That City services be made available to the site, including sewer, water, and electric, and that the required water lines and appurtenant devices be installed for fire hydrant installation as required by the Public Works Department.' 5) That all system development annexation fees be paid prior to the issuance of a building permit. 6) That a survey and legal description of the property be prepared by a registered land surveyor prior to first reading of the annexation ordinance by the. City Council. Also that the survey indicate the primary safety zone of the airport and horizontal and transitional safety surface regarding building height in the airport overlay zone. 7) That all fire hydrants be installed as required by the Ashland .Fire Department. 8) That the applicant grant an easement to the City of Ashland to allow for the trees penetrating the horizontal and transitional surface 'of the Airport Overlay Zone. 9 l'f., ;. . ,"~J...C;, ," '" .. "..,' ,:'~~:..~'~ ' ~~ ,'" .~. - .':, ~'~..:' . {" 9) That all necessary'easements for sewer, water, and electric be provided as required by the City of Ashland. 10) That the applicant obtain ingress/egress approval from the state Highway Division for access to the property. 11) That the applicant sign an agreement with the City, agreeing that airport noise is likely to increase in the future and that they waive' all rights to complain about airport noise. 12) That the building height for the two-story office/residence not exceed 20' as required by the Airport Overlay zone, or protrude through the tr~nsitional or horizontal surface of the Airport Overlay Zone. 13) That all cuts and fill be indicated on the building permits to be reviewed and approved by the Staff Advisor. 14) That no lights from the project be directed to interfere with airport operations. 11 ~oh() Date /0 ,_ ! t' ~ t' ;...!. ! . . :Lt. <~~~!~J) ... ;. .,. , . : ~~:... .........':.~:I ...~ j '''',0.' .. _.A.~.:i;.. . ~.... :.. , ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES JUNE 12, 1990 CALL TO ORDER The meeting was called to order at 7:05 p.m. by Chairman Neil Benson. Other Commissioners present were Bernard, Powell, Morgan, Jarvis and Bingham. Harris arrived during the Secure Storage (P A90-120) hearing. . Staff present were McLaughlin, Molnar, Fregonese and Yates. APPROVAL OF MINUTES AND FINDINGS Morgan amended the Minutes of the May 8, 1990 Regular Meeting, page seven, to state that Thompson voted for the motion and Morgan voted "no". Jarvis seconded the correction a~d the Minutes were approved. Powell moved to have Planning Action 90-057 (Seitz) re-opened and postpone the adoption of the Findings un~iI July 10, 1990. The action was approved. Jarvis moved to adopt of the remainder of the Findings from the May 8, 1990 Regular Meeting. Powell seconded the motion and the Findings were approved. TYPE III PUBLIC HEARING PLANNING ACTION 90-120 REQUEST FOR ANNEXATION, SITE REVIEW, AND CONDITIONAL USE PERMIT TO CONSTRUCT MINI-STORAGE UNITS WITH ASSOCIATED MANAGER'S APARTMENT FOR THE PROPERTY LOCATED AT E. MAIN STREET IN THE VICINITY OF OAK KNOLL DRIVE AND HIGHWAY 66. APPLICANT: SECURE STORAGE Site visits were made by all. STAFF REPORT This application involves approximately 6.2 acres fronting Highway 66, with a short portion on East Main Street. The ~pplicants are requesting annexation of this land.--with E-1 zoning for the construction of a mini-storage facBity. A Conditional Use Permit is required for siting of a mini-storage facility in an E-1 zone, as is allowing for a residence in an E-1 zone and. in the Airport Overlay Zone. Site Review is also required for new construction of the warehouse units, however, Staff has recommended that -if this application is approved, that Site Review be delayed because there is a wetland on this property that needs to be addressed. McLaughlin read the criteria for approval of an Annexation, Conditional Use Permit, , and Site Review, and explained, as outlined in the Staff Report, Staff's recommendations on each item. If the Commission should choose to approve the II . .\i... ~ - .. ,..... .......1... .. l~..,..JtJ'.::.:......_~_.,_.#:...'.......t....... ....... .,.i_,...L - .. . ....- '.....-' Annexation, then Staff recommended approval of the Conditional Use Permits but not the Site Review. ' Molnar reported that with regard to the approximate one acre wetland, that the Division of State Lands is still in the early stages of addressing mitigation and noted the definition of mitigation in Senate Bill 3 which will be made part of the record. The neighboring property still has a valid approval for mini-storage units. PUBLIC HEARING HAL CLOER, CP AC representative, stated that CP AC voted to approve the annexation, with Staff's Conditions, with the exception of the portion dealing with wetlands. He said CP AC was persuaded that the wetland exchange would be the most beneficial. Cloer noted that one concern that CPAC had was for the pollution of Neil Creek from the petroleum products in the asphalt and the unknown amount of pollutants from ~he drainage. Cloer hoped the Commission would be aware of the importance of saving all wetlands since over the last 140 years, almost all the springs and wetlands have been drained in the south part of Ashland. MARCUS WALKER, 63031 O. B. Riley, Bend, OR, showed photographs of their other developments. Walker referred to the letter from the Department of Fish and Wildlife and explained why the wetland was created. Walker stated that with regard to vans driving in and out of the facility, that they have not had a problem with the State Highway Department. They are anticipating approximately 15 cars per hour with the largest moving van of 80 feet. The largest van would have to back out and he thought there might be an occurrence of one per week for this size van. This is not a commercial storage warehouse. McLaughlin read 18.92.0(B)(2) stating that except for. a single or two family dwelling, groups of more than two parking spaces per IQt, lots shall be provided with adequate aisles or turnaround areas such that all vehicles shall enter the street in a forward manner. Walker continued, stating that resident managers will be hired to Ii~e on-site in a two-story, 1200 square foot apartment. JAMES MillER, discussed the wetland on his property and his offer of a replacement of wetlands. McLaughlin talked with Jackson County and they felt the exchange of a wetland would be feasible. SELENE RAFFEL, 2920 Wedgewood Lane, liveS across the street from this proposal. She does not believe the project is architecturally and aesthetically compatible with ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES JUNE 12, 1990 2 12. , -;;.- '~\. 'ii, ~.},i~::~.):1 :': ': -~'.:,;'.-."'.' , t," '\~~!~i/ , ., . I . ~..' ::':.':."~' . homes in her area. Raffel explained the difficulty of entering Highway 66 and the traffic , and safety problems. Commissioner Harr'is arrived at 8:00 p.m. BOB SULLIVAN, 525 Sheridan Street, reminded the previous speaker that Oak Knoll was approved with E-1 land. across the street. He also, stated that this area mayor may not be a wetland. I Miller (the property owner) has a piece to exchange that he invited the Commission to view. Sullivan felt that almost. any other use for the property would be negative and this would be a suitable use for this property. He commented that he did not believe there was any more pollution in Neil Creek than anyplace else since everyone contributes to the pollution. LAURIE BIXBY, 571 Oak Hill Circle, said that she has an attractive view of the birds, mountains, etc. She did not see a need for storage units and that there is presently adequate storage in Ashland. She is concerned with the size and scale of the p~oject and the thought of looking at 15 metal roofs is disagreeable. If this project is "';-. approved, she asked the Commission to scale the project down or reshape so it does not look robotic and modular. She also felt the two-story home would impact everyone's view. Bixby believed a cemetery would be an alternate use for this site." MAGGIE UNRUH, 555 Oak Hill Circle, is against the proposal. ARTHUR LINDAHL, 565 Oak Hill Circle, is concerned with traffic safety and felt that entry and egress into the project will be difficult. DON WALKER, 63031 O.B. Riley Rd, Bend, OR, stated that this project will be tastefully done and believes it is the fullest and best use of the property. Jarvis told Mr. Walker that their Findings were conclusory and not factual. . Walker explained there was not E-1 land available that would lend itself to this type of business. Fregonese briefly summarized the vacant large E-1 land -- Hersey Street '(some. mini- storage approved), railroad property on A Street (to be sold and currently spoken for), ' two pieces on Clover Lane, and a 16 acre industrial subdivision on Crowson Road that does not have sewer and water. . IRV TONEY, 86 Crowson Road, favors Miller doing something with his property but not certain this is the best use. He wondered if this property could be residential housing. Fregonese stated it is incompatible to have a residential use in the airport overlay. .I 3 ASHLAND PLANNING COMMISSION REGULAR MEETING MINUTES , JUNE 12, 1990 /3 ",~~\.!~".(]} ':. -\', "";-''';, ~';T:'" .,:,'...- "-:- .~,_n:;.'~__":" ~ .IlL";. .' . ",. Toney felt the manager's house did not blend with the project. If the project is approved, he hoped it would have attractive landscaping. CHARLES R. MEEK, 566 Oak Hill Circle, entered written comments into the record. MARCUS WALKER explained that there are only a couple pieces of property that would be compatible that are on the inventory at this time. He reiterated that this will be an attractive facility. The height of the manager's unit is 20 feet Morgan asked the applicant if the wetland becomes a conservation easement, ,would the project still be done. Walker answered that it probably would not be done. DOTTIE KEARNEY, 2880 Wedgewood, expressed ~oncerns with constant traffic. COMMISSIONERS DISCUSSION AND MOTION Annexation Bingham favored the annexation because he felt there was not enough E-1 land and that the proposal meets the criteria. Benson agreed. Morgan had concerns with the wetland and believes every piece of wetland is important and trading for ano~her piece is not acceptable. Jarvis felt the burden is on the applicant to prove there is no E-1 land and on the surface it would seem there is no need to annex. She believes the applicant and Staff have not done a sufficient job in supporting their conclusions. Conditional Use Permits Morgan believed the conservation easement is appropriate and correct and that condition should remain. He felt there are important ecological qualities that needc;:-. preserving at this location., Powell did not believe that the wetland exchange would be equal and that it would create a wetland further downstream. She supported the idea of visiting the area being proposed for mitigation. Bingham wanted to preserve the ' wetland anq reduce the density of the project. Jarvis agreed with the Department of Agriculture that an exchange of wetland would be a better option. Bernard thought it would be possible to produce a w~t1and immediately through the exchange. Benson said the wetland could act as a filter before the water entered Neil Creek. The Commissioners agreed that this is a dangerous intersection of roads and that during site review, ingress and egress would need to be reviewed. This use does not generate as much traffic as most E-1 uses and the impact should be minimal. ASHLAND PLANNING COMMISSION REGULAR MEETING , MINUTES , JUNE '12, 1990 4 /1 Commissioners were sympathetic to the neighbors objections about the view, but felt the manager's unit would not be that unsightly and that with the use of landscaping, should not look much different than looking at houses in a subdivision such as Mill Pond. ' Bingham moved to recommend to the City Council that the annexation for P A90-120 be approved. Powell seconded the motion and it was carried with Jarvis casting the dissenting vote. Benson asked the applicant if he would be willing to address Site Review separately and would include access, additional information on wetland, and design and layout of the buildings. The applicant concurred. Morgan moved to approve the Conditional Use Permits from P A90-120 with the attached 12 Conditions and continue the Site Review. (Suggested conditions for Site Review were: trash disposal area, cut and fill design.) Add"Condition 13 that a cut and fill design be submitted. Bingham seconded the motion. Amend Condition 1 statin'g, "That no development be allowed on the areas indicated as wetlands, until this area be reviewed and inventoried by the Division of State Lands". Omit the other agencies. Amend Condition 2 to follow through with the permit as per Senate Bill 3. If it is determined to be a wetland, the applicant would follow the process and proper procedures for obtaining the permits necessary. A~d a condition that no lights from the project be directed to interfere with the airport. The amended motion was seconded by Bingham and carried unanimously. TYPE II PUBLIC HEARINGS PLANNING ACTION 90-093 REQUEST FOR OUTLINE PLAN APPROVAL FOR A TEN-LOT SUBDIVISION UNDER THE PERFORMANCE STANDARDS OPTI9N, FOR THE PROPERTY LOCATED AT 540 FORDYCE STREET APPLICANT: GEORGE COTA Benson will abstain from the discussion and voting since he was not present for the previous hearing. ' Site visits were made by all. ASHLAND PLANNING COMMISSION REGULAR MEETING ' , MINUTES JUNE 12, 1990 .:~~""'l' . , -/..~. . :.. ,"":~_'a:~.l'r~:',", 5 /5" V) td ' (\) \\) ~ o (/ t ,/) :: -(.f ,.t, . ,/ ;) ( " \ c '. . ( d .U r::' {U ~ Three primary concerns were raised by CPAC: 1. The need to be sensitive to Neil Creek and potential impacts from pollution caused by run-off, etc. ..r-. (-:1.... 't.. I' 0 \. 2. Wetlands located on the site are not a tremendous concern if their loss could be mitigated by a trade-o.ff . for the six acres that could be made into wetland by Emigrant Creek (Mr. Miller's suggestion).: ' 3. Safety of having large moving vans backing out onto Hwy 66 - we're hopeful that the Planning Commissipn will address that. Recommendation (Yes-9: No-1) Approved the annexation (PA 90-120), including adoption of staff's guidelines, with the following two additional conditions: 1. Exchange wetlands on this parcel with that which can be created on a second parcel (owned by Mr. Miller) as specified in the letter by the Department of Fish and Wildlife, dated June 8, 1990. It would be subject to the approval of the Planning Department and the Environmental Resources sub-committee of CP AC. , 2. Retain through a conservation easement the rear trapezoidal portion as a buffer to Neil Creek, with all water being directed to the rear toe of the fill slope of the property. and plantings on the easement to mitigate draining discharge into Neil Creek. /b :.~ ~.'. . ," .. ',. I ; . :~I~.~~,L '":'. .f . ,..., ~:. . .... '.:. . :'. :. ;~!r.'.~., . I ...., . . ~r " .' . ,', . .!. . ...,.'.?>. . ':~~~?' > J,'.(. .....I'..~ ....---:. r~, -~ :", .~ < , d' :r,~:,"1 ' ,". ",'. , ,.i....:~7. I ':. :\. ASHLAND PLANNING DEPARTMENT STAFF REPORT June 12, 1990 PLANNING ACTION: 90-120 APPLICANT: Secure Storage, aka MDK Investments , LOCATION: East Main Street, near Oak Knoll Drive and Highway 66 ZONE DESIGNATION: RR-5 (Jackson County) COMPREHENSIVE PLAN DESIGNATION: Employment ORDINANCE REFERENCE: 18.60 18.72 18.104 18.108.190 18.40.040 E-1 Conditional Uses Airport Overlay Zone Si te Design Conditional Use Permits Annexation REQUEST: Annexation, zone change, site review, and conditional use permit to construct mini-storage units with associated manager's apartment. I. Relevant Facts 1) Background - History of Application There are no previous planning actions of record for this property. 2) Detailed Description of Site and Proposal: The site encompasses 6.2 acres of land fronting along East Main Street/Highway 66 for approximately 539'. The depth of the property is approximately 470', backing up along Neil Creek. The property goes from a high elevation of 1911' in the southern corner to 1887 at the northern corner, for a total elevation difference of 24'. The upper portion near the highway is relatively flat with slopes of 2-3%, with a break in slope' about 2/3 of the way back to the rear property line. This slope is approxilnately 10% at the steepest portion. The property again flattens out towards the creek. ' The property is bounded by the city limits and airport to the east, vacant city land to the north which recently had approval for a mini-storage complex, a residence adjacent to the south, and residential uses in the subdivisions across Highway 66. There are no structures located on the property, with the exception of an outbuilding encroaching on the southeast property line. Several very large cottonwood trees are located along the southeastern line also. /7 :;~i The most significant natural feature of the property is the wetland area on the eastern portion of the property, identified by the cattails growing in . this area.. This is the portion somewhat on the flatter portion, then down the slope on the lower area closer to the creek. This area is also identified on the draft National Wetlands Inventory of the US Fish and Wildlife Service. The applicant's proposal involves the construction of 15 40'xI30' mini- storage buildings, including an office/apartment for the on-site manager. The buildings are proposed to be constructed of split-face concrete block with a blue metal roof. A 40 +' landscape buffer is proposed along the highway frontage, to be landscaped with lawn and flowering plum trees. The application involves the following: 1) annexation of the land to the City; 2) a conditional use to allow for the siting of nlini-warehouses in an E-1 zone; 3) a site review for the new construction; 4) a conditional use permit to allow for a residential use in an E-l zone; 5) and a conditional use permit to allow for a residential use in the Airport Overlay zone. ' II. Project Impact Since there are many issues involved with this multi-faceted application, Staff also has several concerns. These will be outlined in relation to each portion of the application. 1) Annexation of the land to the City; a) One of the significant features of this site is the wetland that has , been indicated on the draft National Wetlands Inventory of the U.S. Fish and Wildlife Service. As discussed in the recently withdrawn Church of the Nazarene annexation request, the City is required by the State, as part of Periodic Review, to review the wetlands within the urban growth boundary and ensure compliance with LCDC's GoalS (see attached). It is the City's responsibility to 1) inventory inland natural resources, induding wetlands; 2) identify conflicting uses; and 3) resolve the conflicts through the development of protection programs. This area has been preliminarily examined by two SOSC senior biology students, assisting Bill Molnar in the inventorying of the City's wetlands. PA90-120 Ashland Planning Department -- Staff Report: Secure Storage, aka MDK Investments June 12, 1990 Page 2 IB :~ '\':- ?'~'fc'lj~l ..., ,.. l" ~ --:. ...;,. t ',l'M~.~i\~'.. < ( " '.. '.J' . "','(<,:: '} The initial studies indicate that this area meets the standards for wetland preservation. Should the area be annexed, we would recommend that no further . development be allowed on the identified wetland area and that the applicant dedicate a conservation easement for the wetland area to the City of Ashland, restricting development in this area. b) The criteria for approval of an annexation. A. That the land is within the City's Urban Growth Boundary. The property is within the UGH. B. That the proposed zoning and project are in confonnance with the City's Conlprehensive Plan. The proposed zoning is E-l in confonnance with the Contp Plan, and the use is listed as a Conditional Use for the E-l zone. C. That the land is currently contiguous with the present City linIits. The City lint its border this property on three sides. D. That public seIVices are available or can be ntade available to the site. Sewer and water are available front ntains in fliglzway 66, and all other City seIVices are readily available to the site. E. That a puhlic need for additional land, as defined ill the City's Conlprehensive Plan, can be dentonstrated. As always, this is the sticky criterion for an annexation. There still is, and may always be, arguments over the curr~nt amount of vacant E-l land available within the City limits. I-Iowever, the applicants have indicated in their findings that there is no parcel of adequate size and location within the vacant lands inventory that would meet the needs for this use, sped fically. 2) Conditional Use Permit for the siting of a mini-storage facility in an E-l zone. Mini-warehouses are listed as a conditional use in the E-1 zone due to the fact that they generally require a relatively large parcel of land, but do not generate significant employment. The Comprehensive Plan estimates that PA90-120 Ashland Planning Department -- Staff Report Secure Storage, aka MDK Investments June 12, 1990 /CJ Page 3 ." '''~1{''1i'!!.'~:,<~~'' ,':~"::~-l''':",~'':",.:'.,n:'_;~,''~~~''~:'~.r~,;.-' . ...:r'-J~'t'3'~.:1' \ . . .~~.~",'.:' :"'.....: :"T'--. ,~"_','-' : l::J E-1land should generate approximately 10 jobs/acre, on the average. This proposal encompasses approximately 6 acres, but will provide 1 or 2 jobs. However, this area is located in the Primary Safety Zone of the Ashland Airpo'rt, as indicated in the Airport Master Plan. This safety zone is an area where the plan suggests that there s~ould as few people as ,possible. Therefore, with a Comprehensive Plan Designation of E-l, Staff believes that mini-warehouses are an appropriate use, since they are one of the few uses of the E-l zone, conditional or permitted, that generate little employment. The applicant would also be strongly discou raged from applying for this use on other E-l zoned properties in the City, since they should be maintained and available for uses supplying greater employment. 3) Site Review for the new construction of the warehouse units; Since the area of the wetland has been preliminarily identified, the overall extent of the project would have to be reduced in order to preserve the wetland. Given that this will involve a major modification from the presented plan, Staff does not believe that the Commission can take action on the Site Review at this time. The City has recently received the draft wetland inventory, and Staff was not aware that a wetland existed on this site at the time of the pre- application conference. Subsequently, the applicant was not informed of the wetland status until very recently. 4) Conditional Use Permit for a residential use in an E-l zone; The applicants have indicated that the on-site apartment for the manager is in integral part of their security for the complex., Staff does not disagree and believes that the residential use supports the primary mini-warehouse use of the site. ' 5) Conditional Use Perntit for a residential use in the Airport Overlay Zone. As stated before, this area is in the primary safety zone of the Ashland Airport. However, the location of the residence is at the western edge of that zone. The safety zone essentially ends along Highway 66, and the office/apartment is located close to the highway and away from the runway. PA90-120. Ashland Plar:'n'ng Department -- Staff Report Secure Storage, aka MDK Investments June 12, 1990 . Page 4 20 : ;. :/ This request has also been reviewed by the Airport Commission, and they have recommended approval of both the mini-warehouses and the residence on-site. III. Procedural - Required Burden of Proof The criteria for approval of an Annexation are found in 18.108.190 and are as follows: . A. That the land is within the City's Urban Growth Boundary. B. That the proposed zoning and project are in confonnance with the City's COlnprehensive Plan. C. That the land is currently 'contiguous with the present City lbnits. D. That public services are ,available or can be mad~ available to the site. E. That a public need for additional land, as defined in the City's C0111prehensive Plan, can be demonstrated. The criteria for approval of a Conditional Use Permit are found in 18.104 and are as follows: A. The proposal is in conformance with the C0111prehensive Plan. B. The location, size, design and operating characteristics of the proposed develop,nent are such that the developnlent will be reasonably c0111patible with and have 111inbnal bnpact on the livability and appropriate develop,nent of abutting properties and the surrounding neighborhood. C. In detennining the above, consideration shall be given to the following: 1) H annony in scale, bulk, coverage and density. 2) The availability and capacity of public facilities and utilities. 3) The generation of traffic and the capacity of surrounding streets. 4) Public safety and protection. ' 5) Architectural and aesthetic conlpatibility with the surrounding area. The criteria for approval of a Site Review are found in 18.72 and are as follows: PA90-120 Ashland Planning Department -- Staff Report Secure Storage, aka MDK Investments June 12, 1990 2/ Page 5 !lOJ.~'~:I! . iAYi:i\.. , '.'J....~ ..'.... ....~,. ,'" ,. A. All applicable City ordinances have been met and will be nlet by the proposed development. . B. All requirements of the Site Review chapter have been lnet. C. The site design c0111plies with the guidelines adopted by the City Council for implenlentation of this chapter. IV. Conclusions and Recommendations As stated earlier, this is a multi-faceted application, with points that must be addressed for each portion of the application. The Commission must determine if there is a need for the additional land in order to approve the annexation. The applicants have indicated that there are no other parcels of similar size or quality available within the City limits for such a use. It is also a low employment operation, which is appropriate for the location next to the airport. However, there is a significant wetland located on the property which Staff believes should be preserved. We would recommend that no development be allowed on this portion of the property, and that the wetland area be dedicated as a conservation easement to the City of Ashland, restrict further development. This limitation may make this site unsuitable for the project envisioned by the applicants, but we believe it is a requirement necessary for the City to be in compliance with Goal 5 and the policies of our Comprehensive Plan. If the Commission chooses to recommend approval of the annexation to the Council, Staff would recommend conceptual approval of Conditional Use Permit for the mini-storage use on the site, subject to a Site Review limiting all development to that area outside of the identified wetland area. We would also recommend conceptual approval of the Conditional Use Permits for residential uses in an E-l zone and the Airport Overlay Zone. Therefore, should the Commission choose to approve the application, we would recommend the following conditions: 1) That no development be allowed on the areas indicated as wetlands, and that this area be reviewed and inventoried by the Division of State Lands, U.S. Fish and Wildlife Service, Army Corp of Engineers, and the City of Ashland. 2) That the area determined to be a wetland be dedicated to the City of Ashland as a con~ervation easement, limiting further development of the wetland. PA90-120 Ashland Planning Department -- Staff Report Secure Storage, aka MDK Investments June 12, 1990 22.. Page 6 ~~~~;:}!t:.~ ...,.' ~~'..~.. .;~~~.}~:..~ H) . ,c" ."1 3) That the proposal be subject to a continuance of the Site Review, allowing the applicant to redesign. the project to not include the wetland areas. Further ' conditions regarding design, landscaping, etc... will be addressed at that time. 4) " That City services be made available to the site, including sewer, water, and electric, and that the required water lines and appurtenant devices be installed for fire hydrant installation as required by the Public Works Department. ' 5) That all system development annexation fees be paid prior to the issuance of a building permit. 6) That a survey and legal description. of the property be prepared by a registered land surveyor prior to first reading of the annexation ordinance by the City CounciL Also that the survey indicate the primary safety zone of the airport and horizontal and transitional safety surface regarding building height in the airport overlay zone. 7) That all fire hydrants be installed as required by the Ashland Fire Department. 8) That the applicant grant an easement to the City of Ashland to allow for the trees penetrating the horizontal and transitional surface of the Airport Overlay Zone. 9) That all necessary easements for sewer, water, and electric be provided as required by the City of Ashland. 10) That the applicant obtain ingress/egress approval from the State Highway Division for access to the property. 11) That the applicant sign an agreement with the City, agreeing ~hat airport noiseis likely to increase in the future and that they waive all rights to complain about airport noise. 12) That the buildirig height for the two-story office/residence not exceed 20' as required by the Airport Overlay zone, or protrude through the transitional or , horizontal surface of the Airport Overlay Zone. PA90-120 Ashland Planning Department -- Staff Report Secure Storage, aka MDK Investments June 12, 1990 23 Page 7 ~,"~7'ft1\'" "_":' ~ ....- . ,:"' l\'!l-",.... . ~......:.~;r:-:..-- ~-:.,~:.;.~,',::":,..., '.:.' ,''.~''''::. .,.--m:'~.. , \ '\ t ....: ~ ,. United States Department of Agriculture Soil Conservation Service 1119 Ellen ~~enue Medford, Oregun 97501 Telephune: 176-4267 June 7, 1990 Ashland Planning Department City Hall 20 East Main Street Ashland, Oregon 97520 Gentlemen: On June 6, 1990 Jim Miller, land owner, Bcab Sullivan, Broker, Marv1n Wolfer, Assistant Wildlife Biologist, Oregon Department of Fish and Wildlife, Rick Werner, Wildlife Biologist, Oregon Department of Fish and Wildlife, and mysel f met at the wet lands area located on Mr. Mi llel- 's property, which he ~esires to annex into the City of Ashland. The pl-opel-ty is located north of the Go 1 f Course and south of the ail-port and Nei I Creek. (See the attached map. ) We discussed the wildlife benefits of the area he wants to annex. Mr. Miller also showed us an area within approximately one mi Ie of the proposed anne~{ area. The gi-OUp fel t th is second area, along Emigrant Creek, could be developed intD wetlands and lflildlife habitat to mitigate the loss of the wetlands prtiperty whic~ is proposed for annexation. YO~Y7r o€: . Brian N. Lanning C7 District ConservatiDnist cc: James C. Miller, land owner Bob Sullivan, Broker Marvin Wolfer, Rick Werner, DDF&W bnl ~ The Soil Conservation Service i8 an agency of the Department of Agriculture 24- :J Department of Fish and Wildlife NEIL GOLDSCHMIDT GOVERNOR 5286 TABLE ROCK ROAD. CENTRAL POINT. OREGON 97502 PHONE 776-6170 June 8, 1990 James Miller P.o. Box 1088 Ashland, OR 97520 Dear Jim: I am writing to confirm the discussions of our recent meeting and provide you with additional information which you requested. On June 6, 1990 Rick.Werner and I met with you, Bob Sullivan, broker, and Brian Lanning, SCS, to inspect your property located along Highway 66 proposed for annexation and development. The property contains a wetland of approximately one acre as identified by the National Wetlands Inventory. As we discussed, any fill or removal of more than 50 cubic yards requires a permit from the Division of State Lands. I would recommend you contact Marge Akers in their Salem office (378-3059) for information on the application process. The existing wetland is an artificially created wetland that has developed in your agricultural field as a result of irrigation runoff~ Oregon's new Senate Bill 3 addresses wetland protection, and recommends mitigation by restoring or creating replacement wetlands for wetlands being lost. You have offered to restore a wetland on apiece of property you~Qwnon Emigrant Creek, approximately one mile distant. This could be accomplished by scalping off an abandoned gravel stockpile area, and controlling livestock grazing in that 6 acre area. The new wetland area could conceivably have higher ultimate value since there is an existing pond upstream on Emigrant Creek, there is good riparian vegetation present, and the area is more isolated from human disturbance. To complete the process, an open space agreement or conservation easement would need to be deeded on the new wetland prohibiting future development and limiting livestock use. We appreciate the cooperation we have experienced with you in the past, and are willing to work with you in creating a new wet~and if you wish to proceed with your proposal. Sincerely, Mr:J:::~fe~~ Assistant Wildlife Biologist cc: Bob Sullivan, broker Brian Lanning, SCS Patty Snow, HCD Marge Akers, DSL 2~ ~.';.;..~..:*t!J.- ._.~.""'.:~::- , J~fr'. , ',. l,.\,' t . SECURE STORAGE 63031 O.B. Riley Rd. . Bend. Oregon 97701 · (503) 389-8870 M a~' 3, 1 990 Mr. John McLang'hl j n Ashland Planning Dept. eil;}' hall Ashland, OR 97520 Mr. McLaughlin: Ene I () sed i s eve I' J' t 11 i J 1 g yo 11 S h () 11 1 d nee c1 f 0 I' 0 U r 0 f fie i a 1 oS i 't e application. I have enclosed the following: 1) a check for $975.00,2) a revised sit.e plan, 3) a lopogl'aphic map we had done for us, 4) one page showing a pictur'c of lh(~ sig'n and building' elevations, and 5) a our proposal for annexation~ zone change; and conditional use permit. Site Review items 1-15 and 17-'20 from 18.72.040 can be found on () U r [' e vis e d sit e pIa n . You w ill fin d i 1 e 11l 1 G a cl d I. C sse db;}' the enclosed topographic may, items 20 and 21 are addressed by the page with the fOUl' photographs, item 23, the sunallary is attached. You will nolice on the revised site plan, wr~ have incorporated s eve r a I 0 f jt.o U r s II g' g est ion s , m 0 s t no lab I y I 0 cat i 11 g 0 U I' en t I' an c e gate across from Oak llill Circle, and eliminating the RV aeccss drive. I talked to Fil'e Chief King and he instructed me to locate the fire hy'drants as you see them on the site plan. In addition to enclosing the summary I have also enclosed our p r' 0 p 0 s a I f" 0 I. ann e x a 1 j () n, Z 0 nee h an g e, ~lJHl con d i t. ion a 1 use perm it; this should address any questions anyone concerned should have. Thanks so milch for all of your help and sug'gestjons, we really apPI'eciate them. Please call me and let mcknow what you think, o r i f you h a v e co mill e n t s aft e I' 1 00 kin g' () v e r the a p p 1 i eat. ion. SinccI'ely, ---~~~ Marcus Walker Partner, MDK Investments z, l ~...t"~.P'(.ll."~ ': .~.. -. ;'-~' '" Pi", ': ." '.""t....., , ..'.., ".",'..8:\\~..; "P . '.: ... ,. ';..~'-~.t.. "'~', "":":'...::---,..:....,., .-'. .-"'''' . ~<:.~.~~...:" .. ~~ ::" :I~.::' \~..,.. - I :.. I SECURE STORAGE 63031 O.B. Riley Rd. . Bend, Oregon 97701 · (503) 389-8870 This development consists of 15 buildings which will be divided s 0 a s too f fer a p pro x i mat e 1 y 5 2 0 s t 0 I' age un its. lot h e pub 1 i c . The top 0 g rap h y i s g en era I 1 y f 1 a.t, s lop i n g tot heN 0 r the as t . The building pads will all be graded level with a maximum elevation difference betw~en the highest and lowest pad being ~ feet. Access will be from Hwy. 66, with circulation in both directions on all driveways. It is anticipated that loading and unloading' from storage units will take place by driving along side a unit. Tl~is will always allow passage by another vehicle. A chain link fence \\'ill be placed pro j e c t, e x e e p l a t tl H~ e n t. ran c e and that point. al"ollnd a gale l h e pel' j m e leI" 0 r the will be provided at Adequate exterior lighting will be provided for security. Any s i g n p I ace don the P I' 0 P e I' t y w i I I III eel. t. h e s i g nor din an c e . It is requested lhat 2 years be allowed for the building phase. I t is present 1'J' pI anned that a dark blue metal roof wi 11 be used wilh a stone cut race block wall. The doors will he pola.' blue in color. Th e I' e wi I I management, basis. l>c a two story office/home on t.he propert~7 m a i n ten an c e, car eta kin g an d see u r i t ~7 0 n t.o provide a 24 hour Landscaping will be provided along IIwy. 6(;, and along bolh. siues of adjoining property. All ground in landscaping zone along Hwy. 66 will be lawn, with Flowering plumlrees centered in lawn ev~ry 30 feet. Landscaping' along adjoining property wi 11 only include flowering plum t.rees. All landscaping wi 11 utilize an II n d erg r 0 u n d aut 0 mat i c s P I' ink I e I' S Y s t e'm . Summary: There are a t.otal buildings for a parking spaces in landscaping. o r G a ere s, 3 0 % 0 r w hie h w ill h e co vel' e d h ~' total of 78,000 square feet, there will be 5 front, and a total of' 3n,OOO square feet or 27 \, .' SECURE STORAGE 63031 O.B. Riley Rd. . Bend. Oregon 97701 · (~03) 389-8870 PROPOSAL FOR ANNEXATION, ZONE CHANGE, AND CONDITIONAL USE PERMIT FOR TOWNSHIP 39, RANGE 1E, SECTION 12, TAX LOT 320. ANNEXATION We are requesting annexation of above property to the city of Ashland. Said lot is within the City's Utban Growth Boundary. The proposed- zoning of E-l is in conformance with the City's Comprehensive Plan. The lot is currently contig'uous with the present city limits and public services are available to tho site. The need for additional land zoned E-l is as follows: 1.There is presently no parcel of land in Ashland zoned E-l that lends itself to our need and at the same time address' one of the goals of E-l zoning, and that is as an Employment District. 2 . T his parcel of land is unique in it' s location. It is contiguous to the airport and for safety reasons high employment' is not desirable, but yet E-l zoning with a conditional use allowing Mini-warehouses is required for our planned use. Our intended use, Mini-warehouses, lends itself very well to this location. We.require an office and apartment for our manager, which would he located in the building closest to Highway 66. The rest of the property would be devoted to storage, driveways, and landscaping. We foe I w e W 0 \11 d be p '" () v i din g 1 he c () mill un I I Y w i L h a nee d cd, a t t r act i v est 0 l' age. f a c i I I 1. y, w i 1 ham i n i III U III () r .. e sid ~~ n t i a 1 use, one unit, while at the same time pulling a parcel of land to one of it's fullest and best uses. ZONE CHANGE Currently the said property is zoned RR-5. In accordance with the Comprehensive Plan this parcel of land is to be zoned E-l when annexed to the city of Ashland. 2-8 .~:..~~,,!1"';'-' ~ ~ '.' ,~~r, :;,:'~ Io.'='". 110..., CONDITIONAL USE PERMIT A . 0 u r pro po S a 1 i sin con f 0 nil a n c e wit h l h e C () In pre hen s i v e PIa n . B. The proposed. development, because of i ls minimal resirlenl requirement lends itself to the safety concerns of the Airport Planning Commission. At the same time it is a quiet use of the property which is compatible with the livabilit,y of abutting propert ies and the surl'ouTHlingo neighborhood. C. We feel the project is in harmony with tIle surrounding-' properties. The goeneration of' traffic using the facility would be approximately 15 cars per houl' and should not effect the capacity of the surrouncling streets. L') , , .-," "',;' ,. -. '.l::~;\'.' . ....... -;"'l'.:"'" :--:.. -'-" '. ~"_.',.~ -.-. . _.- y. . .... ,.. r {~. \~'.~} t- .(~/(,~) ~ C lit ; ;~:)' .--C l.-,-,\<,/ ~ C':f~.-/ B-Ent:. SB 3 t~<\terial to completely fill the old channel. -""(2) "Director" means the Director of the Oivi:;iOl" of State Lands. (3) "Division" means the Division of State Lands. (4) "Estuary" means a body of water semienclosed by land and connected with the open ocean within which salt water is usually diluted by fresh water derived from the land. "Estuary" includes all estuarine waters, tidelands. tidal marshes and ,submerged lands extending upstream to the. head of tidewater. However, the Columbia, River Estuary ,extends to the western edge of Puget Island: (5) "Fill" means the total of deposits by artificial means equal to or exceeding 50 cubic yards or more of material at one location in any waters of this state. .:' ,(6) "General authorization" means a rule adopted by the director authorizing, without a permit from the division, a category of activities involving removal or fill. or both. on a state-wide or other geographic basis. [(6J) (7) "Governmental body" includes the Federal Government when op,erating in any capacity other than navigational ~ervitude, the State of Oregon and every political subdivision therein. ((7)1 (8) "Intermittent stream" means any stream which Oows during a portion of every year and which provides spawning, rearing or food-producing areas for food and game fish. ((8)1 (9) "Material" means rock, gravel, sand. silt ~nd other inorganic substances removed from waters of this state and any materials, organic or inorganic, used to fill waters of thi~ state. (10) &4Mitigation" means the reduction of adverse effects of a proposed project by con- sidering, in the following order: 'j'" (a) Avoiding the impact altogether by not taking a certain action or parts of an action; I.. ,,' (b) Minimizing impacts by limiting the degree or magnitude of the action and its imple- lnenlation; (c) Rectifying the impact by repairing. rehabilitating or restoring the affected environ. ment; (d) Reducing or eliminating',.~he impact over time by preservation and maintenance op- erations during the life of the a~~ion .by monitoring and taking appropriate corrective meas- ures; and (e) Compensating for the impact by replacing or providing comparable substitute wetland or water resources. ((9)) (11) "Public use" means a publicly owned project or a privately owned project that is available for use by the public. ((10)} (12) ..Removal" means the taking of more than 50 cubic yards or the equivalent weight in tons of material in any waters of this state in any calendar year; or the movemenl by artificial means of an equivalent amount of material on or within the bed of such waters, including channel relocation. ((11)) (13) "Water resources" includes not only water itself but also aquatic life and habitats therein and all other natural resources in and under the waters of this state. {(12J1 (14) ..Waters' of this state" means natural waterways including all tidal and nontidal bays, o intermittent streams, constantly flowing streams, lakes, wetlands and other bodies of water in this state. navigable and nonnavigable, including that portion of the Pacific Ocean which is in the 2 ' (]vundaries of this state, ' 3 (15) "Wetland conservation plan" means a written plan providing for wetland lnanage- " ment containing a detailed and comprehensive statement of policies, standards and criteria 30 [31 I , ' " J ,-. ".' 1 . o . , .i:/t,~,;J~;I!1'j' 0" '.i' ~. 1~"1''''' . . '. ',':1' ,_ I..J~. .,~ . ....'i.~,/j;,. .. ...... '..' , ,; ,'~ .~'.:; . \. :,\: .,' ,', <~,,:~,~~,:~, ':" ..~, . ,'. ". 11 .. ..' " ': '.. .~ o{ .~~ . .. " . 4' ~ ,.,. "- '-~- ---' '..~~ .', :~> ,.,;:;;r~t!,L.:':,) ."//~/';:'~.'/.'. . '.::?;",~}':'.~"';;;":~~' '~,I" ,,;," ... ", .,.. ' , /.' ~';i}j~it;:;~~i: . " ." ;~, at':.': T>~~~'-1) i ';" ,., ~ (" :-. . to _ ..,~. .r~rv~'~ ~~t .... '~;i! ~:~. ;.;. _"r .~.... ~ ~'.7!! .{.:~~ ''-~1~:~~: .!?'. -~,:~:, . ( Notice is hereby given that a PUBLIC HEARING on the following request with respect to the ASHLAND LAND USE ORDINANCE will be held before the ASHLAND PLANNING COMMISSION onthe 12TH DAY OF JUNE, 1990AT7:00 P.M. at the ASHLAND CIVIC CENTER, 1175 East Main Street, ~shland, Oregon. .\'-.--,...j ordinance criteria the objection is based on also precludes your right of lIppe;,\. The ordinance criteria applicable to this application arc aHached to this nolice. Oregon law slates that failure to raise an objeclion concerning this application, either in person orby leHer, or failure to provide sufficient specificily to afford the decision maker an opportunity to respond to the issue, precludes your right of appeal to the Land Use Doard of Appeals (LUDA). Failure to specify which A copy of the application, all documents and evidence relied upon hy Ihe applicant and applicClblc criteria arc avaIlable for inspection al no cost and will be provided at reasonable cost, if requested. A copy of the staff report will he available for inspec~ion seven days prior to the hearing and will be provided at reasonable cost, if requested; All materials arc avaihlble at the Ashland Planning Department, City J 1;111,20 East Main, Ashland, OR 97520. During the l)ublic llearing, the Chair shall allow testimony from the applicant and those in attendance concerning this rC<luest. 'lllC Chllirshall have Ihc right 10 limit the length of testimony and require Ihal commcnts be restrictcll 10 Ihc, applicablc criteria. If you have any qucstions orconuncnts conccrning this requcst, please feel free to contact SUS;lI\ Yates at the Ashland Planning Department, City 1 Jelll, at 48R- 5305. . -,- NOTE: This request will also be reviewed by the Citizens Planning Advisory~ Committee at 7:30 p.m., June 11, 1990 at the Ashland Civic C~nter, 1175 East Main Street, Ashland, Oregon. . ,..,'i' \ \ ~ ,..JuJ. ..~ ,C~\, C~ \ \ b".~ l [: J \ [- ) I \ , l """'...,...........Q r4 ~;~ 1 \ ) J ... .. 1 \ J \ i i \ \ 1 ~ . .. ~ , I. , · .."... ..,.... .L..IIIID....~',16 ..,..;, _,.....I $r_ ~~-_..._- -,------ ) ~~ S"~,' , ,\ '3~ IE .' PLANNING ACTION 90-120 is a request for anne?(ation, site review, and conditional use permit to construct mini-storage units with associated manager's apartment for the property located at E.. Main Street in the vicinity of Oak Knoll Drive and Highway 66. Comprehensive Plan Designation: Rural Residential; Zoning: RR-5; Assessor's Map #: 3L 12; Tax Lot #: 320. . . APPLICANT: Secure Storage, .. .~I,.'''~)~m ~. ", .. ;. ,', ~'"7 ~ ...~:'".:. ~=:-.. \ ~ ',' .-:~;.' ~~a.'. -'y"",,-~,""''': ,:-,"~-('" '-:"- "'", .~: ~"".....,~~...:,,":- ,.... ".. '.,' .' '.. , [.' .~. .,..' , . 't... I PLANNING APPLICATION TYPE: .']].1 .~ .. - (l(i. ~ ~ J Date received 6 II '70 File No. 10 --/~c;e Filing Fe~~ /", <5-7 c) Land Use: Zonin Comprehensive Ian designation ********************************~************************************************* APPLICATION IS FOR ( ) Land Partition (A Zone Variance (~ Conditional Use Permit ( ) Boundary Line Adjustment , ' Application pertain~ to of the Ashland Muncipal Code. chapter, section, subpart ( ) Subdivision # of units (,) P.U.D. # of units .( ) Site Review ( ~ Annexation' ~<) Zone Change ( ) Compo Plan Change ( ) Staff Permit , APPLICANT . , ' Name ~_€_<'<_'~ _ _, /);;(,>1 c, q, . c? ;<::'"A -" .t'mK22iA.1<T.If\'$~one .3:?7;" .Y.V'?<> Addres s (';-,.3 (..J 3 ( J), f!, (! Pee.,,: .., l2-t: i-' .1..( ,;].,- -;~''---[ , (r/ lc. / '77 a( ~--- c/ / ( PROPERTY OWNER _. . /J/l " Name. ~~~t:.'0--. .. Phone Lf~A.':: 3Jz...Z..:::: Address (.''jaJ3 _ /fcL ai4t#+c..JJ d~ . I have notified the mortgage holder, which is . SURVEYOR, ENGINEER, ARCHITECT , (if appropriate) Name -;?OG.E".~ ~A (' .;/ B hIS 11-- A ~S~ c;, I.crre:~ Address -;:t:~1 ?Jr?X /d.s~_AS.AI~~A4---Oi<'" ?fJ'c.C;;l? DESCRIPTION OF PROPERTY (attach legal description) Street Address y;. / J7\.-[>lj-~r--' ,.(}.l:;Cy.(~;e.=- Assessor's Map No. ~ ~ -L2- Tax Lot(s) ,3J~____ Above described property was acquired by owner on month Phone~9l ~ ~S-~! - -'-- day year List any covenants, conditions or restrictions, concerning use of property, of improvements contemplated; as well as yard se't-back and area or height requirements that were placed on the property by subdivision tract devel~pers. Give date said restrictions expire. FINDINGS OF FACT Type your response to the appropriate zoning requirements on another sheet(s) of,paper and attach it to this form. Keep'in mind that your responses must be in the form of factual statements or findings of fact and supported by evidenc. List the finding criteria and. then the evidence,which supports it. ~3 :-:""':~~;~ ~.- ~~,'t'...~.: '........,...,'_~ .,.... ....,.......- ...............-.- ..-.....~. .'1-.:" }1r.'f:"'"._- ----- ..,----~....~_._. .. .~.- -..--.--...- ~emnraltdum August 16, 1990 mo: City Council Jff rom: ~uhjed: Planning Staff Comments on Southern 2000 Campus Master Plan The draft Southern 2000 Campus Master Plan submitted to you for approval as part of the City's Comprehensive Plan has been reviewed by Staff and the Planning Commission in previous public hearings. The "final" draft submitted to you has incorporated the changes and modifications discussed during the hearings. Weare in agreement with the content of the plan, with the exception of the one recommended change on the attached sheet. This change is primarily to clarify the land use permit processes and applications required as part of future development, and to coordinate this document with our ordinance for the SO zone. Overall, we believe this to be a very well designed plan, addressing the issues of the college's future growth as well as its responsibilities to the cOlnmunity. We commend the College and all those involved in the preparation of this document, and strongly recommend its adoption. SOUTHERN 2000 CAMPUS MASTER PLAN -- Main Text Page 12 -- 1st paragraph "As such, all projects listed in the plan are "permitted uses" unless within 50 feet of private property, and require no further planning review or approval." Change to: "As such, all projects listed in the plan are "permitted uses" unless within 50 feet of private property, and shall require approval under the City's Site Review, Sign and, Off-Street Parking ordinances and be subject to the regulations and guidelines in effect at the time of development approval." ~emorandum August 15, 1990 ~o: Honorable Mayor & City Council JIf rom: Brian L. Almquist, City Administrafi}r ~uhjett Housing Proposal - Garfield & E. Main Councilor Winthrop, Dick Wanderscheid and I, met with representatives of the Rogue Valley C.D.C. to resolve the remaining questions concerning the proposed affordable housing project which was presented at the last City Council meeting. We recommend that the Council endorse the proposal, and include the following provisions in its approval. 1. Authorize the City Administrator to sign an agreement with the C.D.C. for property management. 2. Authorize Staff to initiate a planning action in the City of Ashland's name.for an outline plan for the proposed 4-1ot subdivision, and to waive planning fees. 3. Authorize the City Administrator to execute a subordination agreement with the lending institution placing the city land in a secondary position to the construction loan. 4. Authorize the sale of the individual parcels to families who qualify under Farmers Home Loan income guidelines. 5. Approve the deferral of utility hookup fees and systems development charges, and allow each home buyer to enter into an agreement to pay such charges monthly over a 10 year period along with utility consumption payments, without interest. .~'.-...; ; The proiect: PARK PLACE This proposed city partnership project consists of four single family h6mes arranged as two duplexes consisting of two two-bedroom, one bath, 865 sq. ft. homes and two three-bedroom, one bath, 1008 sq. ft. homes. Each of the homes has a single car garage with room for storage. These homes would be built on the property on the corner of East Main and Garfield streets. The property would be subdivided as a four lot, Planned Unit Development. The Partner: ROGUE VALLEY COMMUNITY DEVELOPMENT CORPORATION This is a widely-based community group consisting of people who are members of such organizations as American Association of Retired Persons, Rogue Valley Fair Share, and several churches, people who are professionals in the public services, low-income people interested in affordable housing, and members of the business community. It was organized to facilitate the availability of affordable housing in the Rogue Valley and recently received a $7,000 grant to help with it's initial capitalization needs from the State of Oregon. It is a corporation and has applied for non-profit status. The Process Rogue Valley Community Development Corporation proposes to be the housing provider "partner" as defined in the Ashland Affordable Housing Committee Report's City Partnership program. As such it would provide the design work; contract with a builder, help secure interim construction financing and ultimately help in negotiations with the take-out lender, in this case Farmer's Horne Administration; to sell the homes to qualifying people. The City's part in the partnership would be to enter into a mutually negotiated and approved contract whereby'it would subordinate the property in question so that the CDC could obtain interim construction financing, it would clean up the lot and make it suitable for construction, it would develop the qualifying criteria based on income and other factors whereby prospective home buyers could be selected, it would develop a suitable legal instrument to be used as a "sleeping second" to protect the city's interest in the properties, it would waive utility hookup fees as described in the Affordable Housing report and develop a means of collection, it would hire an independent appraiser to set the homes' true market value at the point of sale, and it would receive certain cash from the sale of the homes from which it \vould pay the CDC a "provider fee" for each home to compensate the CDC for it's efforts in the process. -1- . Below is a chart similar to that presented in the Affordable Housing Report summarizing the financial implications of the project. Number of units 2 bedroom 1 bath 2 3 bedroom 1 bath 2 Fund distribution at close of escrow: Construction cost (to contractor) .............. Lot cost (to city) .......... Purchase price .............. City contribution to appraised value above purchase price: Utility hook-up fees ........ Sleeping Second (est.) ... ... Total appraised value per un it (e st.) ................ Housing program costs and assets to city per unit: Lot sale income ............. Less program costs (est. staff costs) ..................... Less provider fee ........... Cash to ci ty ................ Sleeping second (est.) ...... Total city assets per unit .. $40,000 15,000 $44,000 15,000 $55,000 $59,000 $ 3,000 12,000 $ 3,000 13,000 $70,000 $75,000 $15,000 $15,000 1,000 4,000 1,000 4,000 $10,000 12,000 $10,000 13,000 $22,000 $23,000 Summary: Cash to city at time of individual home sales for all four lots is $40,000 which can be used for other affordable housing program needs. An additional estimated $62,000 is held by the city in sleeping seconds and utility pay backs. The total value of the property at Garfield and East Main in cash and sleeping seconds becomes $90,000 which is equal to a valuation of $4.80 per sq.ft. -2- ASHLAND PARKS AND RECREA liON COMMISSION CITY HALL · ASHLAND, OREGON 97520 · 488-5340 PATRICIA ADAMS JEAN M. CRAWFORD LEE HOWARD TOM PYLE JULIE REYNOLDS KENNETH J. MICKELSEN Director PARK COMMISSIONERS: August 16, 1990 Catherine Golden, Mayor City of Ashland Ashland, Oregon Honorable Mayor: As Chair of the Ashland Parks and Recreation Commission, I am requesting that the topic of Open Space funding be placed on the City Council agenda for the August 21, 1990 meeting. Sincerely, .'~) <7~4-!U: If&- Thomas W. Pyle, Chair ASHLAND PARKS AND RECREATION COMMISSION cc: Brian Almquist, City Administrator Home of Famous Lithia Park \,,\, ,r. JIIemnrnndum July 25, 1990 <(Eo: Brian Almquist, City Administrator JIf rom: Steven Hall, Public Works Director jJ f'O.1J- ~ubject: Highway 99 Bikeway Study ACTION REQUESTED 1. City Council receive presentation from Robert Foster on "Bikeway Study". 2. City Council approve attached resolution adopting Bikeway Study with four modifications. BACKGROUND Highway 99 (North Main, East Main and Siskiyou Blvd) has always been less than desireable for bicyclists. North Main utilizes the southerly sidewalk to Laurel Street, then transfers onto North Main and continues on East Main to Gresham where the bike route returns to the southerly sidewalk. The mix of pedestrians and bicyclists has been dangerous at best but, at the time, was the best possible solution as determined by the City. At the June 6, 1989 Council meeting, approval was received to expend $10,000 for a consultant to look at possible options to improve the use of Highway 99 for vehicles, buses, bicycles and pedestrians. Robert H. Foster Consultants was awarded the contract after a request for proposal process was conducted by staff. At the joint meeting with the Council, Bicycle Commission and Traffic Safety Commission, the draft report was discussed as well as some of the issues related to the report. . .~~' .. ~.'r('. -"::.~, -,' Highway 99 Bikeway Study July 25, 1990 Page Two The Bicycle Commission had some disagreements with the Foster study that are highlighted by the attached resolution Bob and Lonnie Foster will be making a presentation of the document to the City Council. Some members of the Bicycle Commission will be available for comment and questions including Greg Williams, Council liaison to the Commission. cc: Bicycle Commission Robert Foster, Consultant encl: Proposed Resolution Bikeway Study .I / I RESOLUT~ON NO. 90- .. /~ .i A RESOLUTION ACCEPTING THE CITY OF ASHLAND BIKEWAY STUDY BY ROBERT H. FOSTER CONSULTANTS. THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS: , SECTION 1. The city council, upon recommendation of the Bicycle commission, accepts the city of Ashland Bikeway study (Exhibit A) prepared by Robert H. Foster Consultants as a guide for future development of bicycle facilities on Highway '99 with three exceptions. 1. Page i2, East Main street will be designated a Bike Route and have no painted bike lane. The parking lane will be changed from 8' to 7' and the outside travel lanes will measure 14'5" with a center 10'6" lane. 2. ]?age 14, 'Lithia Way will be designated a Bike Route and have no painteq bike lane. parking lanes will be changed from 8' to 7' and travel lanes will measure 15'. 3. Pages 24-26, the siskiyou Boulevard Short Term Concept will be eliminated. 4. Page 32, add to short term concept to install "Bikes on Roadway" signs and remove existing signs allowing bikes on sidewalks. Repair storm drain hazards. This Resolution was READ and DULY ADOPTED at a regular meeting of ' the city council of the city of Ashland, oregon on the of August, 1990. day Nan E. Franklin, city Recorder SIGNED and APPROVED this day of August, 1990. Catherine M. Golden, Mayor .... ,- .. . ,'./ . .t!:~...,: . i J ) ., ~ ~. . I I I I I I I I I I I I II I I &I II I INVENlURY / ANALYSIS , N:RI'H MAIN / EAST MAIN / LITBIA Hr\Y: CITI CENrER rnE-wA,Y SYS'lDt North and East Main Streets and Li thia Way form a one-way system around the six block City Center of downtown Ashland. The one-way sections merge into two way streets at the north and south ends of the Ci ty Cen ter. The one-way section of East Main (southbound) is in a three lane configuration wi th parallel parking on both' sides. . The corresponding one-way section of" (northbound) Lithia Way is two lanes also with parallel parking on both sides. All of the cross streets in the one- way system are two way with parallel or angled parking on both sides. NOO111 MID FAST Hl\IN: CI'IY CENrER CNE-WAY SYS'lDt o North Main has the greatest gradient along the corridor. The maximum gradient is 6% and occurs between Helman and Water on North Main. This gradient is not sufficiently steep or long enough to limit cycling in the City Center. o Parking occurs on both sides of the two/tllree lane street ~ with expanded sidewalk pavements and built in planters at p the 'intersections. Travel lane widths and sidewalks are 0~ . WidJ illustrated in the East Main typical" ~~;n. y' y-y k ~~Lt," . I( '-~ tl l~ '~ I{ h' !._J . tJ ' L 10 - (~' 1.1 .\!=~ FAST MIN STREET - Typical Section Exist:iD] - Ci ty Center, southbolnd one-way syste. o Lighting, signage and drainage relate to the functions of the pedestrian and the motorist. No accomodations for cyclists exists with exception of a bicycle parking area in tlle first corner of Lithia Park. 12 -".\' .'.};;:,,:~'" ., , -;' ":'-~\"t... ~~. , " .' .-'. .::2: ,.:" .;. . "~~:.'"P;i;; , .. I' . I I I I U'IBIA WAY: CITY CENTfll aft:-wAY SYSTEM (from Siskiyou to Helman) o This section forms the north bound section of the one-way system. The traffic lanes are quite wide typically with parking, curbs and sidewalks on both sides. There are many curb cuts for parking areas and driveways. . o The street surface is in good condition and well maintained. 'There is a high crown to the street section' and curbs are low in some sections. The street itself widens and narrows; and with the varying setbacks of the rears of ,buildings and parking lots, this street lacks the intimate downtown main street feeling of East Main Street just one block to the south west. o The following is a typical section of the existing situation on Li thia Way. I tf't I I r----.------~ r ~~tt-- t-.AA~~ I -'- ~l~h~ ~ ~Af1<\~6{ LrmIA WAY - Typical Section Existing - Ci ty Center, Northbound <ile-Way Section 14 . . d I d . I I PROI?OOED rolCEPI'S SISKIYOO BWLEVJ\RI) FlD'\ THE CI'IY CFHrER TO 'IDLml rnEEK OOAD Concepts for the implementation of bike lanes along Siskiyou Boulevard are varied for the short term. The long range concept is simple but will require a coordinated implementation scheduled with road improvements over several years. It is of utmost importance to reiterate here that for the bikeway system to succeed there must be bike lanes installed along Siskiyou Boulevard for its entire length. The existing use of the sidewalk on the south side of the street as a dual pedestrian and bike path should be abandoned . We recommend that no additional money be spent on the improvement of the sidewalk / bicycle dual use system unless related to pedestrian use. SISKIYOO BalLEV1\RD: rolCEPI'S City center to Ashland Avenue (Route 66) . I To implement the minimum 4' wide bike lanes on both sides of Siskiyou Boulevard in the current four lane configuration would require the reduction of the travel lanes to a minimum of 9'- 6" for each lane. With consideration of the current standards this could only be considered if the traffic volumes were less than 7,000 average daily trips, (ADTs). Siskiyou is above 20,000 ADTs in this section. \ Siskiyou Boulevard: Short Term Concept . II . . I' I I I II In the short term we recommend that improvements be made to an alternative bike lane route that will provide access to the High School and Southern Oregon State College (SOSC). This route should folioo/ the existing bike lane from the City Center along East Main Street to Mountain Avenue. At Mountain Avenue it should turn south passing the High School, crossing Siskiyou and continuing along the west side of the SOSC camp.l~. We suggest signage on Siskiyou just prior to Mountain Avenue intersection, Bike-Xing (regulation black and white). Access by bicycle from the two schools and the neighborhoods to the City Center will be facilitated by this route without using Siskiyou. East Main Street Requirements; o Maintain existing bike lanes as they are. Mountain Avenue Requirements; o Between Siskiyou and East Main Street stripe Mountain on both sides with 5' wide bike lanes. o This will require the elimination of parking on the east side of the street for its entire ~ength from Siskiyou to East Main Street. o The restriping of 11' traffic lanes will be required. o Sign the route as the way to the City Center and remove the bicycles from the sidewalks on Siskiyou Boulevard. 24 ~.v"'~"'J~;"~ ,', ""\ t -~. .Il..; '.; ",' ,'''' " ", . . - ~;,::-:..~~\~:r~~t~~. ~;_, : . "" . : ,;.~:,.". I . rt . lfI . II I . 81 . . . . II . . . . \ Beyond Mountain to Ashland Street (Route 66) we recommend that another alternate route be considered instead of Siskiyou Boulevard. This route will proceed east along Iowa Street to Wightman Street or to Walker Avenue. Wightman Street would provide access to the east side of sose at Siskiyou Blvd. Walker Ave. would provide access to Ashland Street and Siskiyou Boulevard for cyclists traveling to and from the south east. The requirements to restripe the streets for this alternative route are as follows: Iowa Street 36' existing width Requirements; o Between Mountain Avenue and Wightman Street eliminate parking on one side of Iowa and stripe a 4' wide bike lane along this same side of the street. o Restripe the traffic lanes at 10' widths. o Add a 5' wide bike lane on the other side of the street against tile 7' wide parking lane. o 8" wide bike lane stripes dashed through the intersections. Iowa Street 20' existing width Requirements; o This 20' wide section of Iowa between Wightman and Walker is too narrow to provide bike lanes without widening pavements. Therefore we recommend that bike lane merge signs be posted at each end of the block at Wightman and ~alker. o Remove the sidewalk/bike path signs on the north side of this section of the street and leave the sidewalks to ,the pedestrians only. Wightman Street Requirements; o The Wightman Street 36' curb to curb configuration will require the same solutions as listed above for Iowa Street, ie.; elimination of parking on one side, the addition of a 4' bike lane, two 10 traffic lanes, and a 5' bike lane wi th the 7' wide parking isle. 08" wide striping for the bike lanes dashed through the intersections. Walker Avenue Requirements; o The two way bike lane on one side of the street should be split into two lanes one on each side. We recommend that the street be restriped as Iowa and Wightman above. A 4' wide bike lane against the curb, two 10' wide traffic lanes and a 5' wide bike lane with the 7' wide parking isle on the other side of the street. o The striping for the bike lanes, 8" wide and dashed through the intersections. 25 .~; _:;".1.- . _l~.\. '1t.' . I - . III II I I I II . II . II I II II II . It is recommended that the above alternative routes be well marked with bike route destination signs and bike lane markings and striping as required. The dual pedestrian and bike path along Siskiyou should be abandoned from the City Center to Ashland Street (Route 66) until long range plans are implemented. From East Main Street at the City Center to Ashland street (Route 66) along Siskiyou Boulevard we recommend, along with the above short term concepts, that the lanes along the center median be narrowed to 10' or 10'- 6" to add extra width to the outside lanes. Siskiyou Boulevard should be signed as a bike route with an indication for cyclists to merge wi th traffic as they leave the City Center. The wider 13' outside lane will aid cars in passing the more experienced cyclists that might choose to ride directly on Siskiyou. We do not recommend any bike lane markings on this section of Siskiyou Boulevard. 26 , "'~' ~ t! ' :"~:; ;.]..... I . II . . I II I. . . ,. . . . . . II II . PRELIMIlWlY COOCEPTS NCRl1l MAIN SIREET FRCM BELMAN SIREET TO 1lIE RAIL ~ BRIIXiE To implement bike lanes along this section of North Main Street in its present configuration would require the reduction of travel lanes to 9' and 10' to accommodate a 4'- 6" bike lane on ooth sides. With the consideration of current standards for streets of traffic volumes over 7,000 ADTs it is not recommended that lanes be reduced to less than 11' wide. North Main Street: Short term Concept In this concept we recommend that City Council and the Bikeway Commission consider the reconfiguration of No~th Main Street as a three lane street. The concept is to restripe the 46' curb to curb street with a 12' continuous left turn center lane, two 12' travel lanes and two 5' wide bike lanes. The twelve foot left \ turn lane could be raised and landscaped in sections to create a boulevard affect for the entry to the City. This concept would require no additional ROWand would accommodate the cyclist. The combined pedestrian/bike path system using the existing sidewalks on the south side of North Main Street would be eliminated. L~ ~ LNjE- 6f=- LA~P~~ ~et?{/\.J 4-fI ' -~oo :,pl '7J I.z,' -&1~Wt~P7 / ~\ \<~ t..M~ / ~\U U\N~ ~;I / ~ A.~ e?t~ LA~~ PRFa5E1) SRRr ~ <IH:EPT - Typical Section' - North Main Street: Belman Street to Jackson Road Two lane streets are capable of accommodating traffic volumes in the 20,000 ADT range provided side street traffic demands are adequately met. Of particular importance are two traffic signals at Helman and Laurel Streets on North Main, which would need to be reviewed in this context. Also, details of merging four lanes into two lanes will need resolution. These details are beyond the scope of this study and will require additional analysis. 32 - r':_"~r'''i~).)~~f''", - .::~;~\!,~':,t.i'~:; ,,: .',., ,:..' . .',e....!' ,. r ..... '.. ~ I I I I I I I I I I I I I I I . . . Proposed Short Tenm Combination Concepts; North Main Street \ A combination of an off street bike path with bike lanes on a three lane street configuration might be considered for North Main Street. OEf street bike paths might be constructed from the Rail Road bridge at the north edge of town to the intersection just north of Maple Street. At this point the four lane configuration would be reconfigured into three lanes with two bike lanes and a raised landscaped median with left turn pockets. The three lane configuration would continue to Helman Street with possible breaks for car storage at the traffic lights. Another combination of solutions would be to use alternate routes directing cyclists onto Helman Street and Van Ness Street instead of North Main. From Van Ness Street to the Rail Road Crossing, North Main would be restriped as a three lane street as illustrated on the previous page. North Main Street: Long Term Concept wA- In this long term concept we recommend that improvements be made to alternate routes. Cyclists entering the City of Ashland from the north, either along Route 99 or on Jackson could be accommodated with a bike path being constructed along the Rail Road. This 12' wide path would continue to where the tracks cross Helman 'Street. At this point bike lanes would be marked traveling south on Helman to continue the system and linki t into the City Center one-way.syste~. North south streets such as Laurel wi th a 4% grade arrl Hersey/Wimer wi th up to 6% grades should be considered to connect neighborhoods on' the south side of North Main Street to the Rail Road bike path system. With the adoption of this alternate route the combined pedestrian/bike path system using the existing sidewalks on North Main Street would be phased out. The following would be required to implement this alternative route: Southern Pacific Rail Road Right of Way Requirements; o Negotiate with the Rail Road to acquire easements to construct the bike path. o Analyse the corridor and produce concept alignments. o Construct an 8' to 12' wide bike .path. o SignaJe, drainage, lighting and screening considerations required. Helman Street 36' existing width Requirements; o Eliminate parking on the east side of tlle street and stripe a 4' wide bike lane next to the curb. o Stripe' 1~' wide traffic lanes and a S' wide bike lane and 7' wide parking isle on tile west side of the street. 33 .. Bicycle Commission ...May 21, 1990 Minutes Page 2 Middleton also recommended putting a traffic light on North Main (perhaps at Maple) to slow down traffic and allo~ people to cross. Hall noted that that has been to the Traffic Safety Commission already. a~d we do not meet state standards for a light at that intersection. williams also noted that in the proposed parking and street standards, it was recommended that all streets from collector on down not be striped. Hall said no matter what we do, we still have to get state Highway approval.. williams asked for John's motion which is as follows: John Seli~man moved to adopt Foster'~ proposal with the following amendments (in sections): A. E. Main throuqh downtown: No striping - instead of 8' (from curb) parking spaces, make it 7' so people park closer to curb. This would allow two 14 1/2' curb lanes and one 10 1/2' cente~ lane. (Hall said he would have to check to see if this is . legal.) B. Lithia Way throuqh downtown: No striping - same as above. c. Siskiyou Boulevard: Abandon interim proposal, have signs on existing sikewalk/path removed and put up signs "Bikes on Roadway". Repair streets. . "0 . i" D. North .Mal.n: Add"l.nter m proposal to include sl.gns "Bl.kes on Roadway" and remove existing signs allowi~9 bikes on sidewalks. Repair storm drain hazards. Vern seconded. Ken asked if the council would feel impelled to adopt plan as is because of spending $10,000. Greg said they probably would .riot. Ken likes the idea of no striping and getting the bikes off ~he sigewalk and therefore supports motion. Keough felt John had - addressed the real problems and would like to see a more visible statement like painting bicycle symbols on certain roads to say "we are here". Rees stressed the importance of the condition of street surfaces as a safety issue. He felt if we approach the Highway Department with our own money, they are more likely to agre~ to repair and maintain the highways. We shoutd explore what the state would allow us to do with our own money~ He agrees with the philosophy of not limiting cyclists and that the creation of "bike presence" was necessary without lines. If we can do this successfully, others will follow the lead. Irv suggested signs on each side of town to let motorists know there were cyclists on the road. . Rees reminded staff that "Bike Route" signs were limiting and "Bikes on Roadway" signs gave more leeway. The motion to adopt the proposal with th~~'above amendments passed with 6 voting in favor and Greg abstaining; . ~'::.:l:\' . ':~}~r.;__'. '. . -.: ~P;~,! '.;..~. .,. .-:_.::.}n:f~'. .._ JIIemnrnndum July 31, 1990 <(Eo: Brian Almquist, City Administrator ~ JIf rom: Steven Hall, Public Works Director -J. Jl~, ~ubject: Bicycle Commission Recommendation -- Grant Application ACTION REQUESTED City Council approve transmittal of attached letter and grant application to the Oregon Department of Transportation. BACKGROUND Each year, the Oregon Department of Transportation requests applications from agencies for bicycle facilities. The Ashland Bicycle Commission reviewed the top priorities and are recommending application for phase I engineering design of facilities for Siskiyou Blvd from Gresham Street to Mountain Avenue. The estimated cost of the design is $45,000. The Bicycle Commission has reviewed the Bikeway Study prepared for the City by Robert H. Foster Consultants which contains that project. Mr. Foster will be making a presentation of that document in the near future. Because of the time frame for application (prior to September 1, 1990) this proposal is being moved as rapidly as possible. We were successful in receiving a grant for the East Main bike lanes from California to the city limits last year. It will probably take a few tries to get our next ,grant, but the Bicycle Commission felt that we needed to get a project "in the mill" so that we are at least on record and then keep reinforcing this request annually. ... #.':.' ~;~;. ,-,:,';~i:t' - .. . -" " ,- ._~. ~ ~ : ~','~~.': Grant Application July 31, 1990 Page Two Adequate funds will be available for the local match through the set aside monies from gas tax and the additional bike funds through the street utility. SUMMARY 1. ODOT has requested proposals for grant funding'of bicycle facilities. 2. The Bicycle Commission has recommended its top priority project for approval. 3. There will be adequate funds available for local match. 4. The Foster study of Highway 99 and the state Advisory Bicycle Commission recognize this project as highly desireable. cc: Bicycle Commission encl: Letter/application C I T Y o F ASHLAND C IT Y HAL L ASHLAND, OREGON 97520 telephone (code 503) 482-3211 July 24, 1990 Mr. Dick Unrein Bikeway Program Manager Oregon Department of Transportation 200 Transportation Building Salem, Oregon 97310 Re: Bikeway Construction Grant Request-Fiscal Year 1992 Dear Dick: The City of Ashland wishes to submit a request for grant to perform the engineering on the first phase of a multi-phase project to improve bicycle facilities on Highway 99 through the City of Ashland. Because of the overall cost of the entire project and the complexities of the issues, the City of Ashland is endeavoring to break the project into priorities and "bite- size" pieces. The City of Ashland has just completed a study of the entire length of the proposed facility through Robert H. Foster Consultants of Lake Oswego, Oregon. The project was funded entirely with local monies. The document has been reviewed and approved by the Bicycle Commision and the City Council will be considering the adoption of the document during one of the August Council meetings. Because of the September 1, 1990 date for submittal of grant requests, the City' of Ashland is forwarding this request and will keep you apprised of information as to the approval process with the City of Ashland and the Oregon State Highway Department. I am forwarding you information from the Draft document and will forward a completed plan after the City Council adopts the plan. I have also included the resolution that the City Council will be considering which includes a few amendments to the plan proposed by Robert Foster. The City of Ashland is fully committed to providing the best facilities possible for cyclists in Ashland. In December of 1989 the City Council passed an ordinance establishing an increase to the City Street Utility to be used exclusively for bicycle facilities. This is the first such use of utility money in Oregon and may be the first in the United States. : ,f " r .'~~,/;t . ,. .' .'~;~.~:'t-. Bikeway Construction Grant July 24, 1990 Page Two As the State Bicycle Advisory Committee may remember from the meeting in Ashland during July 1989, the Walker Avenue two-way bike lane and the Siskiyou Boulevard combined pedestrian/bikeway were two issues the the Advisory Committee commented on as extrememly dangerous and needing to be remedied. The City of Ashland has changed the two-way bike lane on Walker Avenue to two one-way bike lanes meeting current state standards. I have sent information to Mike Anhorn, OSHD District Maintenance Engineer in Medford, for his comments on the proposal. I will relay information to you as I receive it from him. As you will note from the attached information from the draft Bikeway Plan, this will be a major undertaking for the City of Ashland. Thank you for your consideration of this request. Sincerly yours, Steven M. Hall, P.E. Public Works Director cc: Brian Almquist, City Administrator Bicycle Commission Traffic Safety Commission encl: Application -:, ",~."!(, , ~~~. ~,. r :1 1.I13:21:Hl.I 11:2H .-. ..-...... 'B' 5 1.1 :.s :n:n ,) i 6 U1>UT SEH\'ICE CTH -.-'+-;. CITY OF :\SHL.-\~D @OO-1 APPUCATION FOR FUNDING ASSISfi\NCE FROM TIm OREGON Sf ATE HIGHWAY DIvrSION FOR BIKEWAY CONSfRUCIION From ASHLAND JACKSON (City, County) . Date j , I 7 -+.-2 4 -.:.9 0 I 1 Cont act Person Steven M. Hall, P.E. I I Tit7e P,ubli'c w6rks Director Address 20 E. Main Street, Ashland, OR 97520 Telephone: 503-482-3211 I I ,1. Describe the project (inc7ude small sca7e map and photographs)~ Attach sheet if necessary. : Design, of first phase of Siskiyou Boulevard Bikeway \project. Limits would be from Gresham Street to Mountain Aveque. 1 I 2. What is the type of faci1ity proposed? Bi ke Lanes X Separated Bike Path Shoulder Bikeway Shared Roadway (signing only) 3. Show ~typical section of roadway(s) inc1uding bikeway width. Oregon Bicyc7e Master Plan. I See Chapter 8 of j / See, attached. 4. Length? 3700 feet 5. Estimate of tota7 cost? I I * ~4~),OOO 6. Is project part of a locally adopted bikeway p1an: If yes, provide a map of adopted plan. 7. Does the project link or extend any existing bikeways? If yes, describe. I ** ~ Yes--L No_ I 1 i Yes X 110 : - * Engineering Design Only. ** Anticipate Council consideration in August 1990. u tj . ~ 1. ~I U 11 : ;.HJ '0' ,) l) .) .) I ,) I ,) I lJ \).lJl) J. .JL1\ \ .1 \. L \~ .11\ ...'".. \_ 1. J. J.. '_'.1 . 1. "JJ..lA.-l.. 1... ,~. ~ '.~ APPUCATION FOR FUNDING 1\SSlSTANCE FOR BIKEWAY CONSfRUcnON Page '2 8. Is the pr.oposed bikeway to be included in a Jaryer project? If Yes, d.escribe pr.oject .and funding sources. See attached. res x 'No Funding sources: State grants State gas tax funds City street utility funds 9. How many daily bike trips do you anticipate? see 'attached counts What do you consider the senlice pqpuJatifJn to be2 2o,ood I 10. What is the proposed surfacing de:s.ign? Use existing pav~ng. - inches nf asphalt inches of base rock inches IJf concrete 11. Ar.e any structures required? IF yes. describe. Y.es_ No x 12. Does the proposed faci7ity 1ie within pr immediately adjacent to existing road or street rights-.of-way? Yes X No 13. Is additional right-oF-way required? If Yes, what are your plans? Yes_ No X 14. Does an agency other than the applicant have jurisdiction : Yes~ No of the right-oF-way? Oregon Department of Tran~portati~n. (Highway 99) : Do they concur 'with your project request? Request Yes_ No forwarded to District Maintenance Engineer. Will they agree to maintain the bikewa.y? Possibly, I Yes No if not, City will maintain. - 15. Ar~ you prepared to hold all required hea.rings? Yes X No 16~ Are local funds avail~b7e to match (80%State/20% Local)? , Yes X I No I Return application(s) to: Oregon Department of Transportation, S~k€way Program Manager, 200 Transportation Bldg.) Sa~em~ OR 97310 '.' . ''!f.,:: ,., . .h.: ~',~; ...-_..~_._-_........_.............._-_..~.__._--_...,.-...---...-.----..-....---.-..-.----.---.--...-..---.-...-.--..-.--.--........--.---..- -.--....--.-...........--..................-.....-...-....-.--...-..---.--.-..----...........-.--.-..-.--.--......_._........._-_._..~...__...._..__.._......._..._..-...-.. Bicycle Path - Average Daily Traffic 1..., I Br;:(~HY ;{{ 1980 1981 1982 1983 1984 1985 1986 ..:JElri Fi::!!b l.y1 E:i. r.. t:iPI'.. l"'IEI, ''I'' .J 1...\ r., .;::! .J u.l {~ I.J (J ~=.; r:.\ p t:. Oct, 1\lu\/ :O'::~C UO :!.:l.0 :!. ::?C) :'I? () C? ::?09 ::?~.::5ll ::::;i.I.() ~.;? c.;> c.~ ...'.\"::.C) .1:......11..... .....,.....;...;-- .1:.. ..:.. .I :l. ..=-:j.,q. :::36 :I. :l. .,.) 1. ::...~:.2 1 !l.~.::.:.i :I. ::;].!l :I.. . :'::.:~ /I.}. :? H () ::::: 1.1. 4 ::?:;?El :I. .....\..:: :1.06 /-.Ci '\ (j.L. :I. :i. ... l ,'.-...~ ~.:? :~::~ ~:::~ :":,,,::,;:.,,: :\. :.;;::4:;;:: :.?'5,t.!. :I. C?:I. 1/1 :I. OCt :::54 u ;:::l(") :I. 11 :I. :I. fJ :I. :":;:"l; 1 il.4 :1.8::::; :.,?O() :;?78 ~~:: .~:) .~:~ :,:.::l.B l.t.I,:~; 71 ;5tJ C:.>H r:tl~> "-'1('''' 7<::1 '..}/\:I. :'::'~ :~::!~:5 :';::09 ::;:::::::0 '" :I. 9 o 1....1 T UI...IT 08 .r Cl.r (:\ 1..., f:; :':? ::~; ~2:: ::~: ::2 () 6 9 :I. C,il 2 b :\. "769 :I. cj>:? :I. 1 7 1 () AVE 194 172 161. 147 160 143 ~:3{;) t...... "'r ".r l :I. ::::: :,~~ :l.B9 :.2 :2 () ,.... 'I "", .1::. .. .~.. ::.:~O~,=::; :;?()O :I. H::~; t.., "'Y ~:; '~J ~::.;~? ./0 C?:? ..::. ...., ..:1..::. I (::> ~,~:~ ~,=:; 9 ._._..._-_._._..._~..._..~_...._.._._..._..._..-....................._..__....._.._...........__..-....._...~_..__...............-.--..........-....-...-.--........ ........-......-........-..-.......-.--....-......-..-..........-.-...-......-........-.-......--..-..............................----.........--.........-.-...................................-.. r') 1''':_ .1:...,:... ...-.....-...-............-.......-....-.....-.-...--.....-............-......-.........-......-....-........-..-..................-.....-......-..........-----........-......................-......- -......-.-.......-.-.-...----..-..... ..................................................................-...-........-.........-......-.............................-............................--...---...................-...........-.... ..-..........-..-.....-..........-.........-.........---..--.-.. Bicycle Path - Average Daily Traffic PALM AVENUE-Station 15-01 1980 1981 1982 :1.983 1984 1985 1986 1987 1988 .JE:!,n FF!!b !"'I E:i. I'.' 1:21p'.... IVl.:.:":'.\! .J Ll r.1 (.-:\ .J Lll '.... (..:lLlq ~3(:7!P t Oct:. 1\10'1 DE:~C 1n:!. :l cj>7 ~:;:~ 0 1 :;? :I. l~06 4..::.ti ~,::.i9:~; ll.C)Q .f.~~::;8 .1.1,00 ....\ ...,.. (.., ..::. I -.'f :I. ::::;4 :I. 7-1 162 :I. 4 ...., l I:::' .I::.-:::)...J . ',. '. l 4:24 427 ~::;4O:? ::::: ~.:::.; :i. 1. !::,:;::~; :1.64 D.7 I :1..:::.9 1. ~:.:; /1. :'::~..q.!.::; :~::~ II c") '-:'.-'~i ....I.L.. ..:.. ::::;4:? 2~:::; 1. :.?~:.:,:j8 :'::':~ ~:.::.i ./. lbb 'l'~:~.i :1.:1.8 118 :I. ::~;4 :..~.~ :I. ~5 ..::It) .i ...12 ::::;~.:.i8 ~,::;~:j.i.l ::::;~.::.iO :.~.:~ 9 7 1 ~~.:jn .7CJ 164 :l. / (-;:. :i. 9~::; 190 :;:':~b8 -:1' .-, l:'- ..~'.I::. ...J :.:~;f.~n ~I~:~ ~;r :~: :::::c;::::: ::;;: 11 107 / (";J 1 ~;::~; ::~;21 ::? f:l \1 3.\'1<7> ~:::'7 {J ~:iO ::;64. ::;~"7 :I. 2 cjl 4. :I. 4~5 :I. 1 1 6 14B :1..72 2:1. ~:) :.:.:~60 ,".\ ".r I .:::.l C) 24~.; :I. L2 BO ~"52 ..q. C,i :;:~ ::~ !:; ..:s.I:::....,. ..~I.,.J.,~. 268 :~::: [3 ~5 199 .....i ....y...:. .1:_ l .1:" :;;:~ 1.1. B 27:1. ~) ~::~ H ::::; 1.!- :~:: :~ 1:2 :~:~ <) .l.]. :~:;OB 'I f...F~ 102 12D t..,. ", T' (] T (~~1 L.. ~::;9tl :I. ~~; 0 ::,:; 8 :.? () 1.1. H ~~ ~? C? ':7 ~::~ C:> 4. () ::~ t~ 2 :::'~ 262 :I. ."".\ :I. ~::;() .-\":"r.::' ..:.. 7 ".:<...J (::1\)1:::: '.:r ":r' 1'-'1 ......I:::.r.::. ....\ ....., 1 r'\":I''':,' :';;:'::?() :::~:::~5 2::~B ~;;:': :I. ~5 :I. :I. 7 ....1....1.,:.. .1::............. ..:...::.. .t::....:....:. _....__........."--_.__._~~..._-_..-.._--_...._---_._._..._.._.._..._._._..._-_.__._.._--_._...~._...__..._._...._-_......_-_.._--_._-.._~_._-_._......_...-.._.. ._...-........~..._._..~._._-_._._._...-...._...-_........---......-..-...-.--..-............-.-...---..-.-.-...--.-.......-.-..-.-...-...-.....-..........-.-.-.-....-.............-..-.--.....---.-.- .-.. .--., - ~-----"._~,:!.~~.~,- :!(r~~~ " -'f~?,~~\.;;-~ :: ".;:-:',. RESOLUTION NO. 90- A RESOLUTION ACCEPTING THE CITY OF ASHLAND BIKEWAY STUDY BY ROBERT H. FOSTER CONSULTANTS. THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS: SECTION 1. Commission, prepared by development exceptions. The city council, upon recommendation of the Bicycle accepts the city of Ashland Bikeway study (Exhibit A) Robert H. Foster Consultants as a guide for future of bicycle facilities on Highway '99 with three 1. Page 12, East Main street will be designated a Bike Route and have no painted bike lane. The parking lane will be changed from 8' to 7' and the outside travel lanes will measure 14' 5" with a center 1.0' 6" lane. 2. Page 14, Lithia Way will be designated a Bike Route and have no painted bike lane. Parking lanes will be changed from 8' to 7' and travel lanes will measure 15'. 3. Pages 24-26, the Siskiyou Boulevard Short Term Concept will be eliminated. 4. Page 32, add to short term concept to install "Bikes on Roadway" signs and remove existing signs allowing bikes on sidewalks. Repair storm drain hazards. This Resolution was READ and DULY ADOPTED at a regular meeting of the city council of the City of Ashland, Oregon on the day of August, 1990. Nan E. Franklin, city Recorder SIGNED and APPROVED this day of August, 1990. Catherine M. Golden, Mayor ::';. :~j: . .'.~;~'.": . " ..il~!A'~~ CITY of ASHLAND BIKEWAY STUDY ROBERT tIe fO~TER CONSUlTANTS / 'l~NG" UAIAN DESIQN lAHOSCI'I AflK:HfTECTU"1 ." .... STNU.lNCI ~oo. OMQON, ~ 1I03t...1IO - 1-- .' _,___________.._..__._______'--_______~ ..:"\....l,.~;~\., j . .:)~~~ ;,' ~ I- I I I I I I I I I I I . . . . . . . ~_ __:__:Y r " INVENTORY / MW.YSIS SISKIYOO BClJLEVHID Siskiyou Boulevard begins at the south east end of the City Center and extends to the City boundary. The greatest demand for bicycle facilities occurs along this street because of the Ashland High School and Southern Oregon State College (SOSC). The two campuses are located at Mountain Avenue on the south and north sides of Siskiyou Boulevard. From the City Center to Ashland Street (Route 66) there is a raised center median. Beyond Ashland Street {Route 66)the center median ends and the road returns to a two lane configuration. The following Inventory / Analysis and Concepts are separated into two sections from the City Center at East Main to Ashland Street (Route 66) and from Ashland Street (Route 66) to Tolman Road at the Ci ty boundary. SISKIYW BClJLEVHID: East Main to Ashland Street (Route 66) o From East Main to the Ashland Street (Route 66) turnoff, four traffic lanes exist with a 21' wide raised median strip planted in grass and shrubs. No trees have been planted in this median. Nine foot wide left turn lanes are cut out of the median. Street lights, fire hydrants, irrigation headsand signs also exist in the median area. At Ashland Street (Route 66) the raised median ends. There is a sidewalk incorporated within the planted median for several blocks between Garfield Street and Ashland Street, (Route 66). It has been reported that the raised median was constructed over an understructure of street pavement with only extruded curbs on the surface. o Seven foot wide parallel parking bays occur along this section of Siskiyou for up to four or five cars in each block. Trees are planted in the grass verge between the sidewalk and the curb in some sections. Some trees exist behind the sidewalk in certain blocks. All of these situations illustrate a diverse combination of standards existing along this section of Siskiyou Blvd. o The existing curbs along the sidewalk side of the street are very low and are at the grade of the finished street pavements in some sections. Future resurfacing will have to address this situation in time with the removal of pavements or the reconstruction of curbs at a higher elevation. The curbs surrounding the center median are ingoed condition. o Cracks and patching are evident in the pavements along this section. Resurfacing will be required in a few years. Drainage catch basins appear to be located on the side streets in most cases. 21 .' .:I.~t~/. . ~"1(~r-;_~ r - .:::/ I I I I I I . . I I- I . I II . I I. I III o Cyclists and pedestrians share the sidewalks along the south side of Siskiyou Blvd. controlled with various signage. This system has been in place for several years and it is reported that it does not work well because of conflicts with pedestrians and automobile control at intersections. o Consideration should be given to the closure of the landscape median at cross streets that are low volume or deadended at Siskiyou. This will facilitate additional median and will add to the Boulevard effect. o Drivers tend to accelerate as they exit the City Center just after the traffic light at Gresham Street. Traffic lanes are standard wid ths of 11' and 12'. The following section illustrates the existing situation. & I I~ ii' lI'ti) ~'~WALK. -~~~U6f Or rLA~tlN61 (1I~(~t..) SISKIYW BaJI.EVMID - Typical Section ExistiD:] - City Center to Ashland Street (Route 66) 22 ~ I' I I I I I I I I I I I I I . . . . II SISKImJ BOOI..EVMD: Ashl8Bl Street {Route 66} to Tolman Creek Road o A 14' wide continuous left turn center lane exists for one block in this section of Siskiyou Boulevard from Ashland Street to Walker Ave. The street then narrows to two lanes without a center left turn lane and continues to Tolman Creek Road and beyond as two lanes. o This section of Siskiyou is constructed of two concrete driving lanes with asphalt shoulders. There are no curbs or sidewalks beyond Walker Ave. ,There is a separated bike path route on the south side of the street that is shared by pedestrians and cyclists with signage indicating pedestrian and bike instructions and yield and stop signs for bi~es at cross street intersections. The following section illustrates the two lane .section and bike path. o Indiana Street is to be realigned to provide a four-legged intersection with Siskiyou Blvd. and Ashland Street. This improvement, planned for implementation within the next five years, will only improve the capaci ty of these streets to accommodate bikelanes. ~ ~~~u~ ~O LA~~ -t 1- Z' f- SISKIIOO BClJLEVHm - Typical Section ExistiDJ - Ashland Street to Tolman Creek Road o Drainage for the two lane section on the south side of the street' is by an open ditch between the shoulder and the path. 'Ibis ditch is culverted under driveways and to the north side of Siskiyou to the natural drainage ways. The north side of Siskiyou slopes away from the street. 23 ':.:.~!:t~",- ~.~.:~;~I POOPOOED aH:EPTS SISKIYW BClJLEVNlD FRa4 'mE Cl'1Y CDll'm TO 'I\)~ mEEK RlAD Concepts for the implementation of bike lanes along Siskiyou Boulevard' are varied for the short term. The long range concept is simple but will require a coordinated implementation scheduled with road improvements over several years. It is of utmost imp:>rtance to reiterate here that for the bikeway system to succeed there must be bike lanes installed along Siskiyou Bouleva~d for its entire length. The existing use of the sidewalk on the south side of the street as a dual pedestrian and bike path should be abandoned. We recommend,that no additional money be spent on the improvement of the sidewalk / bicycle dual use system unless related to pedestrian use. SISKIYW BaJLEVARD: aH:EPTS Ci ty center to Ashland Avenue (Route 66) To implement the minimum 4' wide bike lanes on both sides of Siskiyou Boulevard in the current four lane configuration would require the reduction of the travel lanes to a minimum of 9'- 6" for each lane. With consideration of the current standards this could only be considered if the traffic volumes were less than 7;~~~ average daily trips., (AIJI's). Siskiyou is above 20, ~~~ MJrs in this section. ,.....- , \ ""...~..,. "~' I- I I I I.. I I I , I I I I I . I I . . Siskiyou Boulevard: Long Te[1ll Concept The following Section illustrates the recommendation for the long term improvements of Siskiyou Boulevard wi th the inclusion of bike lanes for review and consideration of the City Council, the Bikeway Commission and Staff. ~-ru~\ l,ANs ~ LAN~tA~e N\~t7I~~, fa71 +. .' i' /:r- -4 i'HNU:)W UK; 'lUM CXK:'EPT - Typical Sectlan- Siskiyou Boulevard: City Center to Ashland Street Reason: o To provide a continuous bike lane system connecting to the City Center of Ashland. o To facilitate and promote the safe use of bicycles. o To establish a strong image of bicycle usage for the motorist which promotes safety. o Tb save as many trees as possible. Requirements: o Coordination with street improvement design and schedules. o Narrowing of the raised center median to an average 11' section and repositioning of the irrigation system. o Construction of new curbs and curb catch basins as required. o Construction of 11' wide left turn pockets at cross streets. o Repositioning of lighting where left turn conflicts occur. o Review of fire hydrant and street signage locations. o Painting of an 8" wide stripe to mark the 5' wide bike lane dashed through intersections. o provision of appropriate bike lane signage and markings. 27 Siskiyou Boulevard: Long Term Concepts (cont'd) The following plan illustrates a typical intersection with an 11' wide landscape median and left turn lane. One Fire hydrant and three street lamps will have to be relocated. It is recommended that streets like Union, Harrison, Liberty, Alida, Avery and Bridge all be considered for no left turn movements. The landscape median can be linked across these streets thus increasing the boulevard effect. Left turns north on Palmer and south into the parking lot opposite Garfield Street should also be considered for closure. Left turns south on Palmer and north on Garfield should be maintained. '!he following illustrates the closure of the landscaped median to left turns onto Union Street. \J , . , , .' / .... \ '" .'" " ..... - .\.... 4,... ~ \ :. \ <:;, \ , -' ., I' . - ... ~ ...... " . . . .,-.. z . - -..I' . ~ -- - lc- -.-' -. - -. -- I.. '..; ,-'-'-- ' - .... ~.:g..::- - ~ -(:~:''': ,'. :,..' n '. .:.: .o,G.: ~: ':. ....,...'-(.1 _'-- ~ ..~ ,- y . ..,-" ._._-~ sf. .....4 .--- -~~- - - - --- _.....~ -- ..'z'''\'': ...~:.. Z'" :,.,.,... :::...x..:;::;;:..::J ~fI ... =-=~.'- - - -'.--=-- - - - - I II .. I . PKJiUjd) LCIC 'ftHl ~ PLM - Typical plan - Siskiyou Boulevard: City Center to Ashlard Street 28 l I l I I I I I I I I I I I II I III .. ....~ ~ SISKIYOO BOOLEVARD: aH:EPTS Ashlam Street (Route 66) to Tolman Creek Road The short term recommendation for this section of Siskiyou Boulevard is to abandon the dual pedestrian/bike path system on the south side of the street and stripe 5' wide bike lanes on both sides of the street on the existing road shoulders. For the four lane section between Ashland and Walker we recommend that the 62' curb to curb section be restriped and lane allocations be made as follows: center left turn lane 11', inside lanes l~'- 6", outside travel lanes II' and a single bike lane on each side of 4' wide with 8" wide striping. '!he traffic volumes are around 1~,~0~ ADTs in this section and drop to 6,~0~ at Clay on Siskiyou. The long term concept for Siskiyou Boulevard between Walker Road and Tolman Road is indeterminate at this time. However, it is the goal of the State to create a future street with left turn lane capacity in a three or four lane configuration. It is required that the state provide bikeways on all state highway improvements. If a three or four lane improvement is planned in the future for this section we recommend that an 11' wide raised landscaped median also be considered to match the boulevard character of the other end of Siskiyou. The following section illustrates the short term concept. --r -t-t' ~ ~ ~~ LM~ ~~lA~ ~\t;' LA.~eb htt ~ ~~tM~ ~~W~ PM.kUj~ SII:R'1' TfB1 CXH:EPl' - Typical Section- Siskiyou Boulevard: from Asblani Street (ate. 66) to Tolman Creek Ibad Reasons: o To IOOve the cyclist off of the pedestrian path. o Tb add to the continuity of the bike lane system. o To create and reinforce a strong image/safety of cycling in the motorist's mind when entering the Ci ty from the south. Requirements: o Striping, signage and continuous maintenance. o Coordinate with future street improvements and design. o Abandon the current dual pedestrian and bike path system. 29 '/:~',~'~; r ~.':.~~t ~r- . : ~ . ~ . . , COOT ESTIMATES The following cost estimates are a preliminary calculation for budgeting purposes. The cost estimates are divided into three sections. 1. CITY <Dll'm (Qle-Way System) 2. SISKIYtlJ BOOLEVNm 3. tDmI MAIN STREET Short Term Concepts, Long Term Concepts and ~ternatives for each of the above three sections are costed seperately. Uni t Costs The following unit costs were applied to the estimated quantities of materials and labor required to construct the proposed new bike lanes and bike paths. A 20% contingency and a 20% soft cost for design and engineering was added to the budget estimates. I I I I I I I I I I I I . o o. o o o o o o o o o o o Curb Removal New Curb Street Pavement Grass and Irrigation Signs Bike Lane Stencils New Street Lights Relocated Street Lights Fire Hydrants Striping - 8" wide line Striping - 4" wide line Striping Removal Traffic signal relocation $ l.50/ft. $ 6.50/ft. $ l0.00/s.f. $ .50/s.f. $ 150.00 ea. $ 30 . 00 ea. $1,800.00 ea. $1,000.00 ea. $1,500.00 ea. $ .20 ft. $ .16 ft. $ . 50 ft . $1,000.00 ea. 1. CITY CmTER (Q1e-Way System) Preliminary Cost Estimate North Main Street, East Main Street and Lithia Way 0 Striping bike lanes 8" wide 5,500 ft. @ $ . 20 ft. = 0 Striping new traffic lanes 16,500 ft. @ $ .16 ft. = 0 Traffic lane striping removal 16,500 ft. @ $ .50 ft. = 0 Bike lane stencils 18 @ $ 30 . 00 ea. = 0 Signs 4 @ $150.00 ea. = Sub Total o 20% Contingency o 20% Soft costs Total Est. 54 $1,100.00 $2,640.00 $8,250.00 $ 540.00 $ 600.00 $13,130.00 $ 2,600.01{) .i 3,1{)1{)1{).00 $21,800.00 l I I I I I I I I I I I I I I . . . . The above figures do not include a cost for traffic control requirements during installation. Parking facilities would also be an additional expense indeterminate at this time. 2. SISKIYW BOOLEVARD Long Term. Proposal Preliminary Cost Estimate East Main to Ashland Street 0 Striping bike lanes 8" wide 11,000 ft. @ $ . 20 ft. = $ 2,240.00 0 Striping new traffic lanes 17,200 ft. @ $ .16 ft. = $ 2,736.00 0 Curb Demolition & Removal 9,970 ft. @ $1.50 ft. = $ i4,955.00 0 Traffic lane striping removal 17,200 ft. @ $ .50 ft. = $ 8,600.00 0 New Curb 6,930 ft. @ $6.50 ft. = $ 45,690.00 0 Street Lights 30 @. $1,400 ea. = $ 42,000.00 0 Landscape & Irrigation 34,600 s.f. @ $ .50 s.f.= $ 17 , 300 . 00 0 Bike lane stencils 20 @ $30.00 ea. = $ 600.00 0 Fire Hydrants relocation 5 @ $1,500 ea. = $ 7 , 500 . 00 0 Pavement infill 16,100 s.f. @ $10.00 s.f.= $161,000.00 . 0 Traffic Signal Lights 4 @ $1,000 ea. = $ 4,000.00 0 Signs 3 @ $150.00 ea. = $ 450.00 Sub Total $307,050.00 0 20% Contingency $ 60,000.00 0 20% Soft costs ~ 74,000.00 Total Est. $441,050.00 The above figures do not include a cost for traffic control requirements during installation. 55 ---..:.:......._...:-_...-.:..:_-~--..,.' --~. .~"'" . ~ ... .'" r'~-' .J'.......:-:.,... August 14, 1990 City of Ashland 20 E. Main St. Ashland, Or. 97520 Dear Mayor Golden and Ashland City Council: We have written a proposal for funding from the State Lottery to aide in the expansion of our company. We would like to have a chance to introduce our proposal to the City Council in order to be considered for Ashland City sponsership. May we be put on the agenda for the next meeting? If you have any questions please feel free to call me. I have included a copy of our proposal and a few articles to go with it. Thank you, ~u_d S4Acr>>l Rosalind Schrodt, co~owner Schrodt Designs, inc. 1040 E. Main St. Ashland, Oregon 97520 482 5021 c ~~. - .. ~_ __.. ~______ .-'..n_' ... ___-----'---___._____~ .,- , :~".. '~.' - -. ~';."'~ 1:'" ~.":~' ~ . August 6, 1990 To: The Lottery Funds Committee From: Schrodt Designs, Inc. I. Biography Schrodt Designs, Inc., (aka SDl), was started in 1985 by Gary Schrodt. He had been an artist of wood sculpture for many years before his decision to create a production hand crafts industry manufacturing products that would add something to the environment. With no working capital the company needed to begin earning money from the first day. Gary worked 16 hour days. In 1987, after completing her B.S. at Southern Oregon State College, his wife Rosalind Schrodt, joined him. Further information about the company's growth is available in the Mail Tribune article included. II. Jobs: The company now employs 20 full time people through the year and contracts with local companies for many facets of the production. Some dislocated mill workers have found jobs with SDI. Part time work to accommodate the schedules of college students has been a regular part of the hiring practices. Two refuges from the Soviet Union have found work with this local based company. Employees earn $6 - $12 an hour after training. The staff is 50/50 men and women. The Ashland High School Production Workshop class for the mentally handicapped has a contract for shredded paper and other related work. There are four managerial jobs at this time. I I I. Location: Schrodt Designs presently is operated at 526 Fordyce St. in Ashland. This location is a semi-residential rural area. The Planning Commission of Ashland voted to permit the operation at this location provided SDI comply with a few stipulations. They asked that there not be more then 12 employees, and that SDI not add more buildings than presently existed on the property. Seasonal expansion above 12 employees was permissible. IV. Why expansion is necessary Within a month of moving to the Fordyce location SO! had to hire more people to keep up with the demand for more products. Every available space is now used for production '.J"t'~i'J'1j1t:. ..;.. ,l .. 'f:f.?J'~.~' ," ::':.:;.0- and offices. New products to keep up with the demands of customers require new work areas. Demand for SOl products would allow for continued increases in empLoyment opportunities at the Oak St. location. V. The New Location Schrodt Designs purchased the old Ponderosa Packing Plant on Oak St. in June 1990. The existing buildings are much bigger than the present facility and the acreage allows for additional building. An income rental that deflects some of the costs was included in the Pondero'sa purchase. The buildings have been registered with Jackson County as having Historical Value and are adjacent the new greenway. The Fordyce location has 6,000 sq. ft. and the Ponderosa Packing Plant has 10,000 sq. ft. and room to build more. VI. What the new site would offer Oregon Having a larger facility would house all present production needs as well as allow for new products and divisions of the company to develop. Schrodt Designs is researching adding a direct marketing division in the next few years. Some of th~ new products like the Misty Bird Bath and Harvest Basket for Birds need more staff and location to keep up with the orders. This would translate to more jobs in Southern Oregon. Full and Part time jobs for people with light skills as well as managerial type positions. Please refer to the Mail Tribune article written by Jon Trivers. Offering interesting jobs to people of the Rogue Valley in a manufacturing company that uses waste and turns it into quality products is a certain improvement in the quality of life we have in Southern Oregon. The company does not add toxic pollutants to the environment and is very active in recycling waste materials. Renovation of the old Ponderosa Plant would be an advantage with regard to the Historical value of the property. At the present the building is a bit of an eyesore and the remodeling improvements the company hopes to do will greatly improve the appearance. This would help with tourism because the building is right off 1-5 and is one of the first business locations one sees when using the North Ashland exit and Eagle Mill Rd. VI I. What the money would be used for sor is asking for $150,000 to set up production, showroom, and interpretive center at the new location. The old building is substantially built, but has some problems. Portions of the roof are poorly engineered and will need to be reconstructed properly. Additional space 'will be added. Some of the walls need repairs and painting. Some floors need to be leveled and wood flooring put in. Plumbing needs updating and facilities for male and female employees r e p air e d . S how roo Tn spa c e and vis i tor r e c e p t ion a l~ e a w 0 u 1 d need to be remodeled from existi.ng spaces. A forklift, small conveyor system, and shavings collection system are the major equipment needs which will require capital outlay. Some electrical work is required. A source of heat for winter and fan cooling system for summer needs to be installed. Some landscaping will be necessary to tie in the greenway to a planned garden nature interpretive study area. An Interpretive Center would tie the two greenways together. The Interpretive Center will be used to educate about wildlife landscaping and to showcase our products in a natural setting, a feature which enhances both greenways and the Salmon ladder which lies within the property boundary attracting sightseers year round. An itemized cost estimate from a contractor has not been completed due to the extent of the work needed. However, the $150,000 should cover most of the one time improvements needed to get the company started at the Ponderosa Plant. Schrodt Design, Inc. has purchased the building and is paying the taxes and business insurance. The building was filled with debris to the extent that three dumpsters were needed to haul it out. Clean up has been started and drawings are being prepared for construction work to begin in 1991. Although Schrodt Designs, Inc. has done quite well to get a solid small business in secondary wood products started, and keeps up with the day to day expenses of running a company, it is not able to cope with the extra costs of setting up the new facility needed for additional growth and development. To be considered for Lottery Grant money would greatly be appreciated. )."'"....;'.:1.. '. .. 1..;' t.:;'.l...~...f... ~crr{ (!)PfrJ .5r^C~ v I AN D AS {-l/..A tJ () cR..ffl<. C ~ I{J AY ~. . .. c'--------- .--. r- -. --...,. \ ~O' I~ ) /1 l')..O I \' I H }, \) 'P s € t:> RzS'Z:A~C ! 1 RO 0 D ~y'CL-O PE:. H'E.N~ .f\ N I) 1N I t:-\<- vi?-f. -II V S / (\RZP- / I/!' ;' I /'/ ): ~-- "f' A\I\~V1( ~~( 5 ~ fOND C' \ \ '1 A (, C- t 6 !J i.\P~ ~~(tl'I~ 3 ~ 51 f J i ~: A ! D! ), ,1/ 1 ~ ( J, ;) :7 ;2 \3 R. -p\~~:' fAt? , !~ ---- -"'-- ------ ---_.~-". --------}:-.::~~,,--', ' ...='='==:==~- --~ ~ ~ ~~ Z. M A 13 R p.. tJ C )(' 12- N ~ 't ~ \ rJ I( \1 U .---...--....:.---";;::r". . ...."; // tV " .. . "~~ Bt\u\ lL t\ \ 5Tl>1t1 c.- \ ~l!)tJ{)t.ROS(>. 'f~N\ \ \~ , \ 'JO --- J I p~ ~ !. f) =:;7 (go' G:> f<J\v Z ~ D ro R. t~ ( N ~ Y - (J::;M EtJ:r KCZ- ffi()./ J W IL\ u,., I \ ( \5L 4A LJ> j) '~r " R. \ f~ ~tD t.-A 1\1 f.> S l!A P' rJ G -----...- 13~JD~t oA. K. 5-rP"'?;El .. ~ . :. i1.~_rF" . --'''''; ~ I ;;, J ...r_-~'------_.._' .- Mall Tribune I Paul Macomber Rosalind and Gary Schrodt are making an environmental commitment pay. Forest product~ c()mpany takes. environmental stand By PAUL MACOMBER Mail Tribune Business Editor Gary Schrodt has set out to prove wood products manufacturing and environmental concern don't con'" fUct. He's banking on it with Schrodt Designs, a small but growing Ashland business. "Our livelihood - and the livelihood of 12 to 20 families - is on the line and we can still make a strong environmental statement," Schrodt says. "This isn't some rich lawyer in San Francisco or a hippie in a teepee." Schrodt, was born in Illinois, lived in Colorado ",,,,,,,.I 1__,1_,.1 :_ ""1_ .... 'I' ... pany's success, Schrodt says. "We're always on time. If we have a big order, the crew gets behind it - they really perform." He says efforts are made to rotate work and vary product to reduce monotony. And they pro mot job satisfaction by promoting trom within and stressing craftmanship. "Where somebody may come in here sweeping floors, they'll leave as a craftsman knowing how to read wood," he explains. The company also avoids loud equipment because it's surrounded by homes. Noisy and specialty work such as moulding is sub- contracted to a dozen businesses in the area. A Gold .......11'1 .. t! ~ -4 ~ ~ :~ ~ <::.) "" 0- ......... .............. ~ .---" ..... t;;... ~ ...oresl proaucts company takes envir-onmental stand By PAUL MACOMBER Mail Tribune Business Editor Gary Schrodt has set out to prove wood products manufacturing and environmental concern don't con..J f1i ct. He's banking on it with Schrodt Designs, a small but growing Ashland business. "Our livelihood - and the livelihood of 12 to 20 families - is on the line and we can still make a strong environmental statement," Schrodt says. IIThis isn't some rich lawyer in San Francisco or a hippie in a teepee." Schrodt, was born in Illinois, lived in Colorado and landed in New Mexico, where he was director of the Taos Environmental Association and a sculptor in wood. "He was a renowned sculptor," says his wife, Ro- salind, herself a dancer and dance instructor. IIHe'd gained quite a following in the Southwest and in the East." They moved to Ashland in 1984 because of its good school system, its natural surroundings and proximity to West Coast markets. "But even the best fine artists don't have regular paychecks and when you have children, you have regular bills," she says. So Schrodt turned his design skills to manufac- turing, launching a line of garden wildlife products such as bird houses and feeders. IIWe started with no capital. I had to borrow a pickup truck for my first sales trip," he says. Those days are gone. Schrodt Designs is Ashland's biggest UPS customer. The products have been featured in publications ranging from Family Circle to the New York Times and a sheaf of catalogs, including Jackson & Per- kins and Harry and David. They employ 12 to 20 people in former slaughter- house on Ashland's Fordyce Avenue formerly occu- pied by Maranatha Peanut Butter and Pyramid Juices. IIWe pride ourselves in working only with waste as an environmental commitment," he says. " Almost all of their raw material is redwood trim " and debris they buy from mills. They were against using redwood at first,because of limited stands of the timber that remain. But they changed their minds when they found plenty of ma- terial that would otherwise be destroyed. . liThe material we are using would be ground up for pulp or used for firewood or in wood, fired co- generation plants," he says. Moreover, redwood is the best product for their uses because it resists decay and weathers beauti- fully. A basic feeder is lathe-turned from a 6-by-6. It's hollowed out with a band saw and the core is turned into a smaller feeder. The core from that feeder be- comes a smaller feeder. IIWe stockpile our waste and when we come up with pieces of a consistent shape, we design prod- ucts to use them," he adds. IIWe try to avoid loud equipment to create a more benign environment for our workers," he says. A committed work force is also part of the com-, ~"'~"1 - pany's success, Schrodt says. IIWe're always on time. If we have a big order, the crew gets behind it - they really perform." He says efforts are made to rotate work and vary product to reduce monotony. And they promot job satisfaction by promoting from within and stressing craftmanship. "Where somebody may come in here sweeping floors, they'll leave as a craftsman knowing how to read wood," he explains. The company also avoids loud equipment because it's surrounded by homes. Noisy and specialty work such as moulding is sub- contracted to a dozen businesses in the area. A Gold Hill company is turning metal basins for birdbaths, one of Schrodt's newest designs. Their products are packed in newspaper and pack- aged in cartons of recycled paper. They recently started spelling out their environmental commitment on packages to reduce misunderstanding. "Sometimes people could open one of these up, see the old newspaper and think these people are really cheap," he says. The company's products are available at the North- west Nature Shop in Ashland and Place setters in Medford. Schrodt says his commitment grew with aware- ness. III learned that the New Mexico desert that I love was a tall grass prairie with millions of bison and elk," he says. lilt was all overgrazed." "The pioneers left us with an environmental defi- cit that makes the economic deficit look like a drop ,in the bucket." The turning point for him was driving to a con- ference on acid rain and discovering that vehicle exhaust was the principal cause of acid rain the the Southwest. ' III decided I better put my money where my mouth is," he says. 'Schrodt says he's gained an appreciation for what mills are up against and what some of them are doing. "Only recently have they become Innovative," he says. That's only because they were forced into it, he contends, adding that pressure from environ- mentalists and the economy will be needed to 'force more changes. '''I believe that companies that make a commit- ment to infusing as much labor in their products before they leave their region will prosper, and the regions will prosper." His wife adds that this is important to Oregon, which has become like a Third World nation by shipping out its raw materials for processing over- seas. Meanwhile, education is part of the solution. "There's a lot of hype and hoopla from companies that are on the Earth Day bandwagon now, but it's all image and no substance," h~ says. "People aren't stu- pid." Shrodt is concerned that environmental enthusi- asm will subside after Earth Day. "People are starting to get aware," he says. "If we blow it now, the Earth's going to survive, but we may only have dogs; cats, sparrows and starlings to , share it with." l>~..{ 1,'_..'. c;f _~I ..0 -~ ~J g- -, ::! "S'"" F ~ 'l " J ~ \'0 ~1-3 [g .....td O'"e ~@ S'~ _0 (0""0) 000 .:-3('0 (O~ t;~ itil "1'::S (')..... ('0 ('0 ::sod ....."1 o Ci)" ""0)('0 ~~ c:r~ e 0-' m~ S'n' ~.~ 00 "1 ('0 ('0 00 0 ~ 8 en 0' ~~ t"4 -.;JoS"I-4~3.....g ~@(;)::S~!1>e~ .....00_ C/)::s0'" 0'""1~ oS~ ~ 89=l ,~~ po ....."1..... 00('0 ~. ~ g Ci)' S e ('0 C/) !i ('0 0'" ~~S" maeJ 0..... ..... 0-'_ !:! ~8 u). 0-' 00 '" i:) ..... ::s..... "1 ~ n' OQ 0'" (p '< 0' ~ 00 ('0 0. t::- O_e mfi] !:!o(') Pi S' ~ i:) ~ a '7~~ ~~..... e 00 "1 ...... 0- g 't:l 00 ~ 0 r-+ 0-' 00 S".....' g m~ "1 ~;.l.o .....2"~ 0""0) 0",0 "1 e, r1- 0 ('0 "1 ~ 't:l 0'" - ::s ~ oY1('O ~'=!)CY 3.l-3c ~g~ ('0 O'"::s ..... 00 ('0 0. ~ 0-' 0'" o~ .......... ('O!:! :::.....('0 00 i:) .... 00 0. ('0 ('0 0. ,.. ,A :- - , ('00 ,~ aJ .? ~ > "1 -=:0 '< ~c:r::S ~ ~ s 0 ~ ~;:: .., ~('O z (il '7 0'" <' ..... 8 -t ci 5~ ~ CoO' :u ~oO'"cn ('O~< ~~ ~ -(it m o::sm .....~:D ..... (') c:r . . ;.:. 0'" en ~om~'O""'::std e-<c:r--.....o ~ m"1::sc:r-~('Oe mo('O::s.....o~c:r ~~ =O('Om.....Oa::s~- ~m"1=t"4 C/) ..... .... '< 00 . ""0) ..... 0 ~.. 0 0' ('0 '< - ('0 ('0 ~ 0'"..... ('0 0 ('0 ~ (') ('0 ..... 3 ~ ~ ~ = 00 .... ('0 ~.....('O~('O<~~oo.. ('0 0000 -0 "1 .... 00 00 ('0 ('0 e 00 (').... ~ ~ ('0 ::s 1-4 ~gS .....~Om"1~8~i(') 0'''1 ~ '~m"1 o('O~'o~~~o.....c:r~oqc:rg ~2~ 8!l~~i;.l.~~~i~:~g "'C td ""0) ~. (1)::S ('0: 8.... 0.. .... '< (') 0 OQ ~ ,(1)o~ ::s~"1'<('O ~::s8::s(1)i (1)~ g ~ ('0 e. 0.. ;- ~ ~ * ~ ~ ~ ~ ~~ 0" ~ (1)>~ ::s-o..~..... ('Oc:r~ ('O~e~('O :< ~ ~ o-.~..... ~ ~ g: ~ 5' I ~ 0 ~ ::s 0.. 1-4 "'- . ~ 0 0' ('0 OQ.... OQ .... - 0 0 td 1-3 !;;;oI 0.... 3 ~ -. 00 < "" - 0- 0 !;;;oI ~ ~ 't:l...., .... OQ .... ~ ..... ('0 ('0 ('0 ~ ::s ~~ tr1 0 .... >-0) ~ 0' 0 ::s 0' e - (') 00 0'" OQ ~~ o('Oee::S .....a't:l~~eO'"('O~ 00 ~!:!(')m(1) 0'" _::S-"10_ '7 ~ '7 7 ('0 'j"' ~ ('0::+ ::s OQ ~ Jl> ~ 't:l ~ Cil ~ CD U2 r+ o '0 .... ::s .... Q. ::s e. 3 E: g- 0 td g g 8 @ ~ g g ~ @ tr1 5' S' ~ ~ 5' td ~.=r ~ ~ e P'. e?.::S C/) 00 ~ .... 't:l g >..... 1-3 ..... ..... e < '< S' 0 "1 l::.:: 8 0 5' (') O::s 0'" 0 0'" ::s 0 OQ ..... (1) ~ 8 JIl ...;, ('0 ('0 c..... ~ ;.l. 0 ,~(1) ('0 (1) '0 ~ ~ ~. ~ ~ (1) ~ g si::s ;t ~ g. 'S. ~ e i:)~ ~ g e OQ 't:l i:) ~ 0 ~ .... <; ""..... '" (1) 00 ..... . i:) ;." - 0 P' ('0 0' 00 ....... - ~ ~. 00 p,..... (') P, 0 ~. ~ ;.l. ===::s ~ 0 ~~ 0 ::s ~ ~ g ~ ~ ....... ~ ~ 0' I:::::S :T ~ec:r- g=e?.w~o~OQ::+('O;-~('O~O'~~ t:d e. e ..... 0:::' .....::s ~ o..::s c:r 0'" ~ ::s ~ 5' ~ 0.. ~ 9 ~. g [ ~.:< ~ Y1 ~ g ~ ~ ~ ~ ~ 0' ('0 S' ~ ~ I~i! :llli~:I!~;ll;~11 00 l::.::m 0 ~g~ ('O~g.~0'"3gO'"acg<~::s mO'~ 0 _.....OQ ~....~ ,<Oo~ 't:lem~ eo('Oo"1~""'OQ::S~mo..C ~"10 ('0 t1. (1) r+ ::s ~ 3 (1) ('0 g ~ ~ 00 S"!:! ~ g ~ (1) ('0 ;. g ~~. > p, 8 ~ ~ e'< p,;> ~ (;) 5 ~ a g ~ .e _00 ::s ::s::soW>!:! I:::!:!oo, "1c+e ::s"" Ci)' ~ ('0 OQ 0.. ::s (1) 8 1:0, ~ i:) -.;J ~ (1) 8 (') 0 ~ 0' ~~g~ 3g~~~[:g~~g3~[~~m ~ m a:;t ~ ~ ~ g ~r ~ 0.. S' ~ @ a ~ ;: ~ ~ g Y1 o......._~ 8.....::s~....~m(') .... 0('0 g ~ ~ : [ [ g [g i ~ ~. ~ [[ E: g Y1 ~ ::s~<~ ::smC/)_~lgo.. ~P'~'<~ ~ O~('O- ('O.....!:!""'" 0..1:::00_('0 ~ 8 0' 0' (1) ~ 0'" i:) 5, ~ .......... ~ ::s 00 (0 OQ 0.. ::;'CP'9>;< ~~~s:cpgg~ ~~~~g ~ == Q' :t = =.g e: S ~ g t:S~ en n eo ~ =. ~f.... Eo 00 - ~ JI), _ ~ = .... t1l = o a '"a ~ I. o. ~ ~ ~ .... t:S ~ mt:Sm_o 00. ~ ~ ~ ::ro. - ~,~ .... 'g - ~ 0..... t:r t:S < = t:: ~ ~ g.OQ e.. ~ '< t! ~ ('). ~ ~. Q. ...<'< . :3 s: '1 t:r' m ..... .... .. 'T:J. ~ c::l" ~ ~ = m Q..., - .... ~ < S C> = t:r 00 ~ ~ = ~ ~..... ~ ~ s-...... c::l,,~_'T:J,~ "'... 00 'T:J - ~ ~ ~ ~ ~ ['g S. il ~ ~ (')m- ~~(')~C>~ ==~ '8~c~~~ ~c:r_ t:SQ.1; 00 S- ~ ;0 ~ 8 ~ ~ e. 'T:J5. 'T:J-t1l = i- .... 5' - - 0'" .... () ~ l;' t:r - =. == S m OQ.... ...... t1l t:r \t' ,..-... ~ ~ ~ ~ ~ ~ R :.('): Q. '<.., . Q. 'T:J t1l ~ 0 e- 0::.... ....~)<~(')= ~ ~ ....' t1l ~ ~ ~ 0 e e = c:r t:2 m ~:3. a :; =' ~ 5 ' ~ ~ ~ ;- a .... -!D _=Q.~t1lm ~o 0-l:S =~ .... 'T:J -.J, :3. (') tn e - < Q. .... -.J cro . 0 Iii c> ~ ~ = ~ .. - a... .. l:: I I T - . I. .- 'If. --... .., , ::s "1e'<~ ~~::SO~C/) .....~0"8" ~'O e ~~;~g~>~o(')gg::s~=~~&~.g~.i. "1<w 0....... - i:)i:)~_~ 0..... P' m(1)0..~_~~~~~8~~~:::s~~~~~>::s> ~::1 0 ~ "" ~ () :3 ::: C e 0..1l9 '" :T H (1) (') ('0 ~ t::: 0.. === eJ ~ ~ ~::!. 00 g ~ r-+ (1) e. ~ ('). 0.. ~ ~ ~ ..... g ~ 5' m::s (1)::+JIlgg~0..~8~~i>goo..('Ogo('O.....~8('O ~ ~ .... _""l 0.. ~ ~ (1) - (1) 00 M) (')!3. 8 8 :T ('0 ~ ~ i 0 Er S''< ~~ 8" a.g [~! ~ ~~ ~~ ::;" ('0 ~ 0'...... ::s g. g-~ ~ o' ~ 0' 8" 8 ~::s' ~ ('0 ~ ~ ~. m 0.. 5' ~ ~ g. ..... ~ (') 0 ::s g ~ (1) ~ ('0 i:) ~ (1) ~ 't:l ..... ('0 0.. ~ .... 00 ~~~~&a~-~a~(')~c:r~('O~~< ~<g~ ('0 00 '"en ;- ~ ('0 C ('0 0 ..... 0 0 0 ..... ..... ~ ..... 't:l 00 .... 't:l~g~~~~~g~m[I-3~~;~~.g ~[:= ;. g' 0: & g & ~ a ~ ~;. ~ :: ('0 g. ..... -g 8 ~ e ~ g a~ [~~[-g~g~ml~~gag~a ~~~~ .... ~ 00 (') r~ ::s c< i:) ..... 0.... ~ ~ .... "" e!. 2 3' ~ Ci)' t1. ~ ~ s ~ ~ JIl~ 3 e. g @ ~ 0 g- o' ::? o - = tr1 ::!. ~ 0 8..... 0.. ~ ~ '< OQ ~ ~ .... ~ ? 0 M) OQ - >< ::s ::s::S I Om!:! 0)"1 0 < ~ 8 ..... "1 ~ ~ OQ ,<' 0.. M) e ~ i:) tn 0 ....::s.... .... (') 0'"0 08 't:l(').....~....('O~~::s~~::so g m .g ~ 'E.. ~ ~ a g g-g ~ 6- ~ ~ g- ..... m ~ ~ ~. (1)~ ~go o..~m""o..(1)~O~O'"..... ::s 't:l ('0 0.. (t) 0.. e e ..... fD .... 0 ~M) "1 ~ ::r g::? (1) "1a g~~'t:l ~o..~o..~m~~,<~~ ~o ~ 0.... "1(1)(1).... ~@('OO' 0 .....0.... oS 0.. (t) 00" 00 0 ~ 0.. LoO ~ M) - ""0) ('Om!:! 00 e ~ 0. ..... ~"'" p, (1).. (1) i:) r- a~ OQ~i~ ~~B~~; ~~~~ ~~ ! ~q> ~1,..... tn.....T(1)'(t) r(t)oi:) till I ~ ~P,i ~<::so.. ~~0..~S;C/)~~~~~ ~ ~ ~ ~ ::s' p 0.. 0.. ~ 00 ~o 00 00 (')OQ _(1) o~..... 0' ~ ~ 0' ~ ~ r:t ('0 er~ ~ 0'" 0' r;; ';::T ~ '7 (1) .... .... '< .... 8 is: ,(1) 8 e ::s ::S::s ::s ('0 ~ :T ('0 i ..... ('0 ('0 ~ ('0 ::s (1) 't:l ~ 'g ~ ~ ~'< ~ ~ ~. "1 5: e 0 0 ~ (i1 '<.0.. S ~ ('O::s.g "1 ~'O ~8:T~ ~ ~ ...... 0 E? 0 ~ ~ Ci)' ~ ~ g. ~. a- ~. ~ :g g OQ ~~ ~~'='< ~ ~ .... =('0 ..... 0 CIl o o~a~ ::sgm e::s ~~e('O ..........(1) (') 0 ~ ::r e ('0 ~ a:.~a ~.~3 S' ~ g. g ~ .g :<; S m~o.. o~~ ::P:T m ~(t)~:< o ~..... ~ = ~ 8.....0' .....f/)~ ~ go e r.;' i ~ P, tn..... lIi ::s (t) ~2"(') ~0..0' ~(b g mo~ ::s ::1 7 E; 'j"' ..... ::r (1) ~ = o ~ S' OQ -a. 0_ ....c.. en~o ou,:s !~-t CDa~ 3 ~ CD nti~ e ('O~o~ e?. ~'t:l't:l~p, e~g~ ~o~ 8~~~~~> ~~ig~o..~g~(1)[[~[~~~g&~~~~~~~~~i:~ (t)::S~"1o~~(t)gee~(')::1 ~~;(1)OOo:T~.....C/)(t)"1~a ~~S~~~~o~&a~E~ gma~~~~~~g~~~g~ g~~o~::s~(i1 g~m~:< @~(')=o~~'t:l~IO&""'o..OQ ~ ~ cg & ~ ~~~],~ -g ~~',,~ ~ ~ ,,,~ ~ [~'~'1'~~' ~ ~ = ~q S of .,~ ' ~ . ,. ".: .. '~i:' .'{ ~.. . en (I) n o ::J a. m -C '< ~ o o a. -c -C o a. ,C n .... U) ~ -- - - o n n c -c '< (f) O"O'Q 't!L'~:., ,U;~"1 d ('D 0 ~. ::r ~ ...J (") S' po. g I-j o. ~ ~ ~ O'Q ~., t:r';:1. m ~ CIlot:Smmp"o...m m t:S ("to ~ 0.. (}Q ("to .-+ ("to t:r',,~moo. t:r' ~. m ~ ~ ("to "1 ('D::S .0 CIl t:r' 12 0 "m~~p"p"o"O m<:c:o<:"M'CIl"O CIl~ ('D 0 ~ ('D = (t) (t). ., CIl - ...... l::. ~ 0. ::3 ~ ~ ~ 0 O'Q ~':3 o(")('D<:::3t:r'M' ~ 0 <: t:r' O'Q ("to t:r' 0 .......,('DO_~~"'1 ~::3"[\",I (t) (")('D~ ~~<:J1M' ('D"o('D~t:r'~::r- ro 0 ~ Q.. ~ ~.o p" M) \11 <: o::S ~ ("to ~ ..... t:r' ~. r ~~M'm ::s...... S tn. ~ '0 ::s (t) M' N ,,__0 ~ CIl 0. "'1 .......... 0 _ . 1=0. ~ U:l ~ ("to (") /;fl \",I Q..P("to<:o...~/;flO m p:J.o t:r'~~.- t:;. l::::l ~Q..::so""" ~ - 0" M' ::s M' ::s fij ::s /;fl m~. - 0 ~:3 ~ fjj:;~ ~~' :3 P':E ...... (t) " p" _. o ~ ~ ~ P' (t) ~ 0.. " "~l::::l~ ~ m :6 ('D Q.. ~ ('D 0 ~ . 0 ('D CIl ~~ I ,,0 ., S ~. ~ M' O::~CIl~O::s~ ~- ~ e:!.~;:S o::s ~ go..m t::.: ~ M;p:J" r.n CIl::S . 0.. ~ s. ~ c:.. ~ g:~ ~ ~ 't:l g- '"O::s re ~ ::s 0 0 ~ 'g o..;-~::s ~ ~~ 8"": ....c:r~~Q:)<;ro-& ~ ..... '< (1) t:t~. ('0 _. _. en ~ 0.... m~o, ::s 2:S" ~ cy~g Q' ~ ( o..mW ....-- (j- ....._('0 m,<~(1)c 0......... Ot::ro-.., , ('O:T C (')::r ~. OQ~('O ~(j""O::S: _. _. 0 ('0 ('0 0 c:: 0.. < ::s 't:l - ('0 e .., ('0 OQ 't:l ~ 0.. ~ 0 ~ '< 0 0 00 _. ~.....' gm;.l. ~::S8::s~: "10'"5 ~-g.9(j(j, o~. - d (;) 0 ~ ' g~~ ~<....a"O( -6''< 't:l ..... 5: ~ ~. r+ ~ ~ 0 "1 e.... .... 0'.., . E~9 ~~g'fCP~ e ~~~ i ~ ,,-<- !l ~~~. j ~ t. ~ . It i " i t~~ i t.J\ -z: t ~ ~~ ~ ~ i i ~ ~ ~ ~ ~~:.~ Company Profile for Schrodt Designs, Inc. We at Schrodt D~signs, Inc. are dedicated to having right livelihood which does not harm the environment for the generations that follow. We are a company of parents and parents to be that want to make sure our children will inherit a clean and safe earth. From conception we set out to establish a model business creating and producing new products that are made and packaged primarily with recycled materials while leaving very little waste in the process. The wood we use comes exclusively from debris generated by Northwest mills. We work with non-toxic materials only and we make every effort to produce our products in a way that is least environmentally damaging. We have sought to create jobs for people that want to learn woodcraft while at the same time maximizing the use of our Northwest's precious natural resources. Our line of garden nature products are designed to promote an active involvement with the natural world. We provide bird feeders, baths, and houses that attract the birds near your house, adding to a greater sensitivity and understanding of the needs of birds and all of nature to survive. We offer educational literature about birds and gardening for nature with each product sold. This literature is filled with helpful ideas of how to attract birds as well as guidelines for creating a complete bird haven and nature cul-de-sac right in the backyard. Schrodt Designs, Inc. is a company that designs and promotes wildlife garden products for the prosperity of the planet. We donate a substantial portion of our profits to environmental organizations and causes, and support them with our time as well. We clearly state our commitment on product literature and invite others to join us in sharing this sincere commitment toward a better environmental. balance with nature. Gary and Rosalind Schrodt J1emornndum August 15, 1990 ijl 0: Honorable Mayor & City Council ~ro~: Brian L. Almquist, city Administra~~ ~'ubjett; status of 1990-91 Council Goals v GOAL 1. ESTABLISH AND IMPLEMENT AN OPEN SPACE PROGRAM. Open Space Element completed in March. Funding measures proposed in May along with Charter Amendment establishing program. Funding measures defeated in May and in August. Next election date is November 6 and deadline for ballot measures is September 6. GOAL 2. DEVELOP A BEAUTIFICATION AND DEVELOPMENT PLAN FOR ASHLAND STREET. Consultant completed work in February. Plan reviewed by Planning Commission and city Council and will be incorporated into Comprehensive Plan. GOAL 3. DEVELOP A STRATEGY TO RESOLVE WATER SUPPLY PROBLEMS IN NORTHWEST ASHLAND. Council decided to postpone election on proposed bond issue until May primary. Planning Commission is working on road standards and carrying capacities for streets as well as reviewing land use densities in N.W. Ashland. GOAL 4. RE-EVALUATE AND PRIORITIZE THE CAPITAL IMPROVEMENT PLAN. Consultant hired in July to update water, sewer, storm sewer, transportation and parks elements 0 f C.I.P. in conjunction with S.D.C. study. Airport Master Plan also being updated at present. Draft of C.I.P. should be available in April or May for Council review. GOAL 5. WORK WITH PUBLIC AND PRIVATE ENTITIES TO DEVELOP A FIRE AND FOREST MANAGEMENT STRATEGY FOR LANDS IN AND ADJACENT TO THE ASHLAND WATERSHED, e.g. SUPERIOR LANDS. 1990-91 budget includes an appropriation for a Forestry Management Plan for City-owned property. Requests for proposals should be sent out some time in October. The Planning Commission has not yet begun its study of lands in the Forest interface but will probably begin its work after the first of the year. . . ~".-'., t": ~.'. .- " . ..... ).;' .~(: :'-:'t-"~i... t~~"'~~4~i~~'~~~l.i~' '~"~-!J\" .'."~">1:::'.~\~,i1:;,~.;,:"~~.,-,:'l ')\".'::;~:f.i;~:,'-;t. , . ,', 1990-91 Council Goals August 15, 1990 Page Two GOAL 6. INVESTIGATE GROWTH MANAGEMENT TOOLS IN RELATION TO ADEQUACY OF PUBLIC FACILITIES. No progress. I plan to prepare an issue paper for Council consideration some time before the end of the year. GOAL 7. DEFINE, ADOPT AND IMPLEMENT A COMPREHENSIVE AFFORDABLE HOUSING PROGRAM. Completed. GOAL 8. INITIATE THE UPDATE OF THE TRANSPORTATION ELEMENT OF THE COMP. PLAN WITH AN EMPHASIS ON BICYCLES, PEDESTRIANS, AND PUBLIC TRANSPORTATION. The 1990-91 budget includes an appropriation for the preparation of a transportation study. Requests for proposals should be received before the end of the year and studies completed by June 30, 1991. GOAL 9. ESTABLISH AND IMPLEMENT A PERIODIC REVIEW PROCESS FOR BOARDS, COMMISSIONS AND COMMITTEES' MISSIONS AND GOALS. No progress. will address after the first of the year. ~emnrnndum August 14, 1990 ijJ 0: Mayor and City Council JIf rom: @Citizens Air Quality Advisory Committee/Dick Wanderscheid ~'ubjett: PROPOSED OPACITY STANDARD At the last meeting of the Citizens' Air Quality Advisory Committee meeting, the Committee recommended unanimously that the Ashland City Council place a wood stove opacity standard up for a vote of Ashland's citizens. The members felt it should be placed on the November general election ballot to insure maximum voter turnout. As you are probably aware, an opacity standard limits the amount of smoke which can be emitted by a wood stove or fireplace. The Committee recommended the standard be set at 40% because this will ensure that anyone burning wood correctly can satisfy this requirement. What the standard will accomplish is a means to single out people who are burning wood in a totally irresponsible manner. As you are aware, the City's woodstove removal and rebate program (SOLVE) will be operational by this heating season, so the financial means and technical assistance to help people heat with sources other than wood will be available prior to the election. The reason the Committee recommended this strategy was because even though Ashland has been officially removed from the PM-10 curtailment boundary, it was felt the opacity standard would be a good compliment to the SOLVE program. If the voters support this concept, we feel it would be far easier to implement because public support could be demonstrated to violators. Also, it might help the County's effort to defeat the initiative which would repeal the curtailment/opacity ordinance that was passed by the County. This is because voters in the County would probably be more likely to support the County's ordinance if they see that Ashland is concerned about air quality and is willing to do our part even though we are not officially in the PM-10 curtailment boundary. Also, by having the legal means to deal with people who are burning wood irresponsibly, we can make a significant improvement in Ashland's air quality. If the citizens' support this opacity standard, we would anticipate enforcing it on a complaint driven basis, the first encounter being educational with an offer of technical and financial assistance. The second complaint would result in a formal warning and citations would be issued for the third violation. An opacity standard is in no way related to the green, yellow, red advisory system and would be enforced at all times. However, the Committee feels we should still strongly encourage people to comply with the County's burning advisory system also. In working on this issue, the Committee looked at four possible courses of action the City could pursue: 1) no action, 2) Medford/Central Point red, yellow, green system, 3) opacity standard overall and no visible smoke standard on red and yellow days (the County standard), and 4) the 40% opacity standard only. During this discussion, I developed a matrix that showed the advantages and disadvantages of each of these approaches. After reviewing each method, the Committee unanimously endorsed the Staff's recommended proposal of the 40% opacity standard as the best overall approach. The matrix has been included with this memo for your information. DEQ has supplied Jackson County with photographs which show actual opacity from wood stove emissions. It will loan us these photographs for the Council meeting at which this will be discussed. Also, I will be there to answer any questions that might come up. As always, feel free to contact me prior to the meeting if I can be of further assistance in this matter. . "~: . ;. . .', ..:. ' ~ Tf .,: ..;~ t: ,0\<. :. 'i\" ........... ................ . . . ' FOLLOWING ARE FOUR POSSIBLE COURSES OF ACTION FOR ASHLAND TO PURSUE WITH RESPECT TO CURTAILMENT AND CONTROL OF WOODSTOVES AND FIREPLACES: APPROACH ADVANTAGES DISADV ANT AGES NO ACTION + POLlTICALL Y EASY + NO IMPROVEMENT IN AIR QUALITY . EASY TO UNDERSTAND . EXPENSIVE TO . REDUCES PARTICULATES ENFORCE +DOES NOT REWARD MEDFORD/CENTRAL CITIZENS WHO PUR- POINT SYSTEM CHASED DEQ STOVES (RED,YELLOW,GREEN) . DEPENDENT ON MED- FORD WEATHER CON- DITIONS . POLlTICALL Y DIF- FICUL T, ESPECIALLY SINCE ASHLAND HAS BEEN REMOVED FROM THE PM-10 BOUNDARY . PROVIDES INCENTIVES . DIFFICULT TO FOR PEOPLE TO REMOVE / UNDERSTAND OLD WOODSTOVES + DIFFICULT TO . MAKES SURE THAT ENFORCE MAJOR POLLUTERS . DEPENDENT ON MED- MUST CHANGE HABITS FORD WEATHER CON- OR EQUIPMENT DITIONS . REWARDS PEOPLE WHO . HARDER FOR VOTERS ALREADY PURCHASED TO UNDERSTAND DEQ STOVES . MOST EXPENSE TO 40% OPACITY OVERALL .REDUCES PARTICULATES ENFORCE NO VISIBLE SMOKE ON . PROVIDES INCENTIVE RED & YELLOW DAYS TO BURN WOOD EFFI- (COALITION PROPOSAL) CIENTLY . HELPS ACHIEVE COM- PLIANCE WITH ANNUAL PARTICULATE EMISSION STANDARDS . COUNTY MAY PURSUE THIS TYPE OF APPROACH ~. ,'~~~.~lqi'.,;.i -. ~" . L: , ";.::filJ:r:r: :.,~r~ :~~~~: ';i~k;~~ ~ . ~ 40% OPACllY ' STANDARD ONLY . REDUCES PARTICULATES . NO EXTRA CONTROL . MAKES SURE THAT ON RED DAYS MAJOR POLLUTERS MUST CHANGE HABITS OR EQUIPMENT . PROVIDES INCENTIVES TO BURN WOOD EFFI- CIENTL Y . COSTS LESS TO ENFORCE . HELPS ACHIEVE COMPLI- ANCE WITH ANNUAL PARTI- CULATE EMISSION STANDARDS . DOES NOT DEPEND ON MEDFORD WEATHER CON- DITIONS . GREATEST CHANCE OF VOTER SUPPORT I BASED ON THE FACT THAT THE DEQ HAS REMOVED ASHLAND FROM THE PM-10 CURTAILMENT BOUNDARY, BECAUSE WE WILL HAVE THE MEANS IN PLACE TO HELP PEOPLE REMOVE OLD WOODSTOVES THROUGH THE SOLVE PROGRAM, AND THAT ANY WQODSTOVE CONTROL MEASURE MUST BE SUPPORTED BY THE VOTERS, IT IS THE STAFF'S OPINION THAT THE BENEFITS OF AN ANNUAL 40% OPACITY STANDARD ONLY MAKES IT THE BEST ALTERNATIVE FOR ASHLAND TO PURSUE AT THIS TIME. THEREFORE, WE RECOMMEND THAT WE ASK THE CITY COUNCIL. TO PUT THE 40% OPACITY STANDARD UP TO A VOTE OF ASHLAND'S CITIZENS PRIOR TO THE NEXT HEA TlNG SEASON. ;i ~emorandum August 15, 1990 ijl 0: JJf rom: Brian L. Almquist, City Administrator Steve Hall, Public Works Director _A . D'l ~ -- ~'ubject: 1760 & 1780 E. Main street - Sewer Connect Request ACTION REQUESTED City Council authorize 1760 & 1780 East Main Street to be connected to City sanitary sewer in accordance with section 14.08.030 of the Ashland Municipal Code. BACKGROUND AND SUMMARY Attached is a letter from Pastor Rollie Miller of the Church of the Nazarene. The Nazarene Church is building a parsonage and will be constructing a church building on the property. The buildings will be connected to the Bear Creek Interceptor through an easement received from Mr. and Mrs. Pierson. The sewer line will be privately owned and maintained to the Bear Creek Interceptor by the Nazarene Church. Initially, Jim Olson and I worked with the Nazarene Church trying to put together a LID to construct a sewer to serve the entire area as per our Master Plan. The only place to construct a relatively shallow sanitary sewer to the Bear Creek Interceptor is through the Pierson's property. A satisfactory conclusion could not be reached to acquire the easement for the City of Ashland. - There is adequate capacity within the system and the treatment plant to serve the residence. - Requirements to be met by the property owner are listed in the attached section of the Ashland Municipal Code. - Applicant can meet all the requirements of the Municipal Code. - Staff recommends approval of application for sewer connections for 1760 & 1780 E. Main Street. cc: Pastor Rollie Miller John Fregonese, Planning Director Jim Olson, Assistant City Engineer encls: Miller letter Sec. 14.08.030, AMC Rollie Miller, Paslor CIlURCIl OF TilE NAZARENE P.O. Box 846 1650 Clarke Ashland. Oregon 97520 (503) 482-1784 Phone (503) 482-3936 8/8/98 Mr. Steve Hall 28 E. Main st. Ashland. Oregon 97528 Dear Steve, On behalf of the Ashland Church of the Nazarene, I request permission to hook up to city sewer services, as outlined in the enclosed documents~ I am including a copy of my letter of July 17, requesting Annexation w~th Except~on, which outlines the terms of the proposal. I am also filing with your office the signed and notarized easement which has been granted by William and Gwynn Pierson, and which includes survey and engineering data for the proposed project. Thank you for your consideration of this matter. If you have further questions. please do not hesitate to contact me. Sincer~ly, , '-il~lL ,1'llL Rollie Miller After a week like yours, you need a church like ours! ',' ~.;. rl . .' ..... ~f' ,w.. .~::;. Public Uti.lities 14.08.030 14.08.030 Connectio~ - Outside City. Premises located out- side the City of Ashland may be connected to the sewer system when such connection is determined by the Ashland City Council to be in the best interest of the City of Ashland and to not be detri- mental to the City's sewage facilities and such connection shall be on such terms as are set forth herein, or as may be modified or added to by the Ashland City Council: A. That the applicant for service pay the connection fee as set forth in Section 14.08.025 hereof, plus the systems development annexation charge set forth in section 4.16.010. The latter sum is in part to compensate the City for the cost of the existing sewer system and treatment facilities and which sum shall be placed in the Capital Improvements Fund for sewer system improvements. (Ord. 1954 83, 1978; Ord. 2019, 83, 1979; Ord. 2092 83, 1980; Ord. 2147 81 & 2, 1981; Ord. 2263 83, 1983; Ord. 2316 83, 1984; Ord. 2322 81, 1984; Ord. 2449 83, 1988) B. Be for the use and benefit of dwellings and buildings completed and existing on July 1, 1973. In the event dwellings or buildin~s are connected in accord with this section and are subsequently replaced for any reason, then the replacement build- ing or dwelling may continue to be connected to the sewer system of the City as long as the use of the sewer system will not be substantially increased in the opinion of the Director of Public Works; C. There is a presently existing sewer main or line to which the premises can be connected in accord with the monthly rate schedules on file in the office of the City Recorder; (Ord. 1820, 1974) D. Furnish to the City a consent to the annexation of the land, signed by the owners of record and notarized so that it may be recorded by the City and binding on future owners of the land. Said consent shall also provide for payment to the City at the time of annexation any balance due for the Systems Development Annexation Charge set forth in Section 4.16.010 after the applica- tion of sebsection A, above. Further, it shall provide for the payment to the City by the owners at the time of annexation of an amount equal to the current assessment for liabilities and indebt- edness previously contracted by a public service district, su.ch as Jackson County Fire District No.5, multiplied by the number of years remaining on such indebtedness, so that the land may be withdrawn from such public service districts in accord with ORS 222.520 at no present or future expense to the City; (Ord. 1820, 1974; Ord. 2147 82, 1981; Ord. 2314 S2, 1984; Ord. 2322 Sl, 1984) E. That the owner execute a deed restriction preventing the partitioning or subdivision of the land prior to its annexa- tion to the City. F. That the owner agrees to pay the Wastewater Treatment Plant Systems Charges set forth in Section 4.20.030 upon and con- current with application for sewer service. 247 Revised I Sent. 19~8 "\ : :~ ~ " ~'1f?-.:. ..;.... ~'"...._. c. Public Utilities :1 11 . 08. 0 :30 t G. That the land is within the Urban Growth Boundary; COrd. 2322 S2, 1984) H. New single family dwellings may also be connected to the City's sew~ge system subject to the above provisions, except item n, and the following supplemental conditions: 1) That the owner execute a deed restriction preventing the dartitioning or subdivision of the land prior to its annexa- tion to the City. 2) That the land is not contiguous to the present City limits, but is within the Urban Growth Boundary. 3) That the owner agree to pay the Systems Development Annexation Charge set forth in Chapter 4.16 upon application for 247(a) Revised Jan. 1985 RESOLUTION NO. 90- A RESOLUTION DECLARING THE CANVASS OF THE VOTE AT THE ELECTION HELD IN AND FOR THE CITY OF ASHLAND, OREGON ON AUGUST 14, 1990. WHEREAS, the city Council of the city of Ashland met on the 21st day of Auqust, 1990 at the civic Center of said city and proceeded to canvass the vote cast at the Election held in and for said city of Ashland on the 14th day of August, 1990; and WHEREAS, the said council has canvassed the said vote and has determined the number of votes for the measures as follows: MEASURE 15-2 Charter Amendment - Open Space Funding Yes 2535 No 2032 MEASURE 15-3 Ordinance for Funding Open Space Program Yes 1777 No 2809 NOW, THEREFORE, be it resolved by the city council of the City of Ashland, as follows: SECTION 1. Measure 15-1, which provided for a Charter Amendment for Open Space Funding, is hereby declared to have passed. SECTION 1. Measure 15-2, which provided for an ordinance for funding the Open Space program, is hereby declared to have failed. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the city council of the city ,of Ashland on the 21st day of Auqust, 1990. Nan E. Franklin city Recorder SIGNED and APPROVED this day of , 1990. Patricia Acklin Acting Mayor ',' ~:p .;\,;~~,'!'~ ' 1 <;-2 15-7 1 <;-~ 1')-1 I J I / /.x.. I 3 j- / t 0 ,;{J../9 //4 ~fJJ I~Lj / !/9 /,/-,2 /;J. I /1 ~ ~j'.5 .;< Il / Is, t, go?;- 1~/)1 1;J.9 /~/ /98 Ie?-;;' 1cf ~f /11.0 .J /-1 14, / / t,~ Po I / 1107 ;{If 93 ;;,9tJ /.~7 /~ 7 If'-/- 17~ l ;{ S .j ,;{ f7 .Jl;'I- If:< .313 1 I / L 1-1 65 I J' J' .lQ2..:l / ef? I 3 eJ. .:< J' -1,_ _ _ 15D f~ /oL/- d:3 TOTAL G-RII/f D .2.j-35~03;l. 1777:1 tf07 I certify that the votes recorded on this abstract cor- .Zigna re of coun;]ty c_ler~. rectly summarize the tally of votes cast at the election _ I . (' indicated. -' -//1 J \l., eM ABSTRACT OF VOTES AT GENERAL AND ABSTRAct OF tPTES AT PRIMARY ELECTIONS: SPECIAL ELECTIONS: Separate sheets for Democratic, Republican, Nonpartisan, and other candidates. Separate sheets for candidates for City, County (including precinct) and State office. For additional instructions, see ORS 249.410. Offiee City of t:) t:) reeorded f-lZ f-lZ on this Ashland ZH ZH ~o ~o .heet ;:;::Z ;:;::z County ~ O~ O~ z~ z~ ." ~ ~ J AC KSON ~ ~~ ~~ <3 ~ ~ Eleetion ~ p:;p.. p:;p.. ~(/) ~(/) . f-l f-l August 14. 1990 " P:;Z p:;z ~~ ~~ :x:p.. :x:p.. 00 00 P'ge 1 of 1 pages t:)~ t:)~ zt:) Zt:) HO HO OP:; OP:; zp.. zp.. ~ ~ ~~ ~~ 0 0 p:;~ p:;~ op.. op.. ~(/) ~(/) .z .z O~ OCLl p:;p.. p:;p.. 00 00 (/) ~ 0 >-' Z I Ballol Numbar am. or ~ No. of Preeinet (/) ~ 0 >-' Z 1 2 3 4 5 6 7 8 9 10 11 12 13 107 V otes cast for Governor must be on separate page or pages. For additional instructions see ORS 250.810. .~ --}W'- , -.:", ,.:IT:h"!.:',-~ I"~' . Wt"; ':'1 ,il, <' .1, . .~, .~: ~:~1}.~. ~ 'fI :0 ~ III m o ... o i i ~ U' en ~ -I ;lO ~ )> m n 0 -I " 0 0 ." ;:0 < ffi 0 0 Z -I m en ----f-- r =-1 ~~i " . . ti:~ .. . . = ~ ~ 1 ; ~~!"" () H >-i 0< o o-sj ;I> (/) ::t: t"" ~ ~ 1---1-- 00% S-~; .a.ao ~!:.~ : ; ~ ~~~ ::~ :t ~. " M i ----- I-- :-t!""!-" -f---- ~i~ !!.. CI' ~~i f = i CL. o g '; ~ ,-- 1-- - @:4!" 011I11I ... . . i:-. ;%"'11I . . "Cl " ~ .. . ... ; !I ~M ;" I Date of Abstract g-/:J-90 , ':,~~'.'~.;ir -,- _"-,.- Jfk " it, \ _..-:~.;......_.-:::. ~~ :';'~.. '!,:: ; ! , 'i:. " ....~i j ,~;.rl: PROCLAMATION I, Patricia Acklin, Acting Mayor of the city of Ashland, Oregon, do proclaim that at the election held in the city of Ashland, oregon on the 14th day of August, 1990, there was submitted to the voters 2 measures and that the measure relating to a Charter Amendment for Open Space Funding did pass; and a measure providing an ordinance for funding the open space program did not pass. Dated at Ashland, Oregon on this ____ day of August, 1990. Patricia Acklin Acting Mayor RESOLUTION NO. 90- A RESOLUTION OF THE CITY OF ASHLAND SUPPORTING THE DECLARATION OF THE ROGUE VALLEY AS THE "PEAR CAPITAL OF THE WORLD" . WHEREAS, the number one agricultural product of the Rogue Valley is the production of pears: and WHEREAS, more acreage in the Rogue Valley is devoted, to the production of pears than in any other singular area in the world: and WHEREAS, international recognition is due to the Pear industry in the Rogue Valley, both for the size of the industry, and for the quality and variety of the fruit produced, particularly the world-famous Comice Pear. NOW THEREFORE BE IT RESOLVED by the Mayor and city Council as follows: SECTION 1. The city of Ashland supports the declaration of the Rogue Valley as the "Pear Capital of the World". SECTION 2. That copies of the resolution be sent to the appropriate State and National agricultural associations and other groups. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the city Council of the city of Ashland on the day of , 1990. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1990. Catherine M. Golden Mayor July 26, 1990 Mayor Catherine Golden 20 East Main St. Ashland, OR 97520 Dear Mayor Golden: On behalf of the Rogue Valley Pear Blossom Festival Association, I would like to request your help in increasing the awareness of both the Pear Blossom Festival and the number one agricultural crop in the area-PEARS. . The Association would like to request your support that the Rogue Valley be declared as liThe Pear Capital of the World". To the best of our knowledge, the Rogue Valley has not been declared as such. '\,.' Furthermore, I would like to inform you of two new major Association developments. First, in April of this year, we regis- tered our name and logo with the Oregon Secretary of State. Second we named Jerry Miller as our new manager. This position will help us obtain grants and other contributions to help make this Festival grow even larger and enrich the area. We will continue to be a Festival for the area's children. We are the only Pear Blossom Festival listed in the national list of Festivals/Parades. Also, we realize some other areas may claim they are "The Pear Capital of the World"; however, we will prevail and show the world we are the true "Pear Capital". We will work with you and your council in any way we can. Thank you for your consideration of this matter. Sincerely, ~k Glenn Rierson Pear Blossom Association President 779-1814 GR:sh P. O. Box 335 Medford, Oregon 97501 770 _/~.yo :tT2 6293 RESOLUTION NO. 90- A RESOLUTION OF INTENTION TO PROVIDE FOR THE INSTALLATION OF SANITARY SEWERS ON PEACHEY ROAD AND PARADISE LANE. THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS: SECTION 1. That it is the intention of the Council to cause sanitary sewers to be constructed on Peachey Road and Paradise Lane. Such improvements will be in accordance with costs estimated at $2455.20 per service to each benefited property, 100% of which will be paid by special assessments. SECTION 2. That the Council will meet in the Council Chambers, Ashland civic Center, 1175 E. Main Street on the 4th day of September, 1990 at 7:30 P.M., at which time and place the owners of said adjacent benefited property are hereby called upon to appear before said Councilor to submit written comments, and show cause, if any, why said improvement should not be constructed, and why said property should not be assessed for the construction thereof. SECTION 3. That warrants for the interim financing of the afore- mentioned improvement shall bear interest at the prevailing rates, and shall constitute general obligations on the City of Ashland, and shall be issued pursuant to and on the terms and conditions set forth in ORS 287.502 to 287.510 inclusive. SECTION 4. The City Recorder is hereby directed to serve notice hereof upon the property owners aforesaid by publishing a notice of public hearing once in the Daily Tidings, not less than ten (10) days prior to the hearing, and by mailing copies of the notice by registered or certified mail to the owners of each lot benefited by the proposed improvement as shown on the latest tax and assessment roll. The notice shall be in the form set forth in Exhibit "A" attached hereto and made a part hereof. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the city Council of the city of Ashland on the 21st day of Auqust, 1990. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1990. Catherine M. Golden Mayor Exhibit "A" NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the city of Ashland will meet on the 4th day of September, 1990, at 7:30 P.M. in the Council Chambers, 1175 E. Main Street, to hold a public hearing to consider the formation of a Local Improvement District as follows: Nature of Improvement: Construction of sanitary sewers. Benefited Property: All property on Peachey Road and Paradise Lane to be served bY the proposed improvements. Estimated Cost: $61.380 or $2.455.20 per service. 100% of which is to be paid bY special assessments against the benefited properties. Additional Information: Preliminary project design information and detailed estimates of project costs are available during business hours at the office of the Engineering Division, 27 1/2 N. Main Street (above the French Country Restaurant on the Plaza). NOTICE IS FURTHER GIVEN that all affected property owners are hereby called upon to appear at the hearing, or to submit written comments prior to or at the hearing, as to why the aforementioned improvements should not be constructed, or why the benefited properties should not be assessed for the construction thereof in the manner proposed herein. By order of the City Council Nan E. Franklin City Recorder PUBLISH: Daily Tidings August 23, 1990 RESOLUTION NUMBER 90- A RESOLUTION ADOPTING THE "SOUTHERN 2000 CAMPUS MASTER PLAN" AS PREPARED BY SOUTHERN OREGON STATE COLLEGE WHEREAS, Chapter 197 of the Oregon Revised Statutes and the Goals and Guidelines of the Oregon Department of Land Conservation and Development require that the planning activities of the City of Ashland and the College be coordinated under the provision set forth therein; and WHEREAS, a series of informational. meetings and study sessions have been held between City and College planning bodies, culminating in public hearings before the ,Planning Commission and City Council regarding all aspects of the plan; and WHEREAS, there is a general agreement concerning the recommendations and land use patterns set forth in the plan. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Ashland as follows: SECTION 1. The Southern 2000 Campus Master Plan as prepared by The Amundson Associates for Southern Oregon State College, through the State Board of Higher Education, is hereby approved, except as set forth in Exhibit "A" attached hereto and made a part hereof. SECTION 2. ' The cooperative agreement executed in October of 1979 shall continue to govern the relationship between the City and College as to future amendments to either the City Comprehensive Plan or College Plan. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of 1990. Nan E. Franklin Ci ty Recorder Signed and approved this day of , 1990 Catherine M. Golden, Mayor Exhibit "A" The City of Ashland accepts the Southern 2000 Campus Master Plan with the following modification to the document text: SOUTHERN 2000 CAMPUS MASTER PLAN -- Main Text Page 12 -- 1st paragraph "As such, all projects listed in the plan are "permitted uses" unless within 50 feet of private property, and require no further planning review or approva1." Change to: "As such, all projects listed in the plan are "permitted uses" unless within 50 feet of private property, and shall require approval under the City's Site Review, Sign and Off-Street Parking ordinances and be subject to the regulations and guidelines in effect at the time of development approval."