HomeMy WebLinkAbout1995-12-12 Hearings Board MIN
ASHLAND PLANNING COMMISSION
HEARINGS BOARD
MINUTES
DECEMBER 12, 1995
CALL TO ORDER
The meeting was called to order at 1:35 p.m. by Vice Chairperson Steve Armitage. Other
Commissioners present were Bingham and Giordano. Staff present were Molnar, Knox, and Yates.
APPROVAL OF MINUTES AND FINDINGS
Bingham moved to approve the Minutes of the November 14, 1995 Hearings Board meeting. Giordano
seconded the motion and all approved.
TYPE II PUBLIC HEARING
PLANNING ACTION 95-116
REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT AN ACCESSORY RESIDENTIAL
UNIT AT THE REAR OF THE PROPERTY LOCATED AT 687 BEACH STREET.
APPLICANT: BOB & JOY ZIEHL
This action has been postponed.
PLANNING ACTION 95-117
REQUEST FOR A CONDITIONAL USE PERMIT TO CONSTRUCT AN ACCESSORY RESIDENTIAL
UNIT AT THE REAR OF THE PROPERTY LOCATED AT 679 BEACH STREET.
APPLICANT: MAGGIE ANNSCHILD & ALLEN THOMASHEFSKY
This action has been postponed.
PLANNING ACTION 95-132
REQUEST FOR A TWO-LOT MINOR LAND PARTITION, CONDITIONAL USE PERMIT AND SITE
REVIEW TO OPERATE AND CONSTRUCT SEPARATE, DETACHED MOTEL UNITS.
323 HELMAN STREET
APPLICANT: BRAD ROUPP
Site Visits and Ex Parte Contacts
Bingham and Armitage had site visits.
STAFF REPORT
Knox outlined the proposal as detailed in the Staff Report. The applicant has tried to mitigate any
conflicts with the surrounding neighborhood. The use will act like a traditional hotel use with intermittent
trips being generated. The parking area has been divided into two locations. Staff has recommended
approval and attached several conditions. Knox said Condition 16 should be added to read: "That the
non-used existing curb cut on Hersey Street be filled prior to issuance of certificate of occupancy". Add
Condition 17, "That front yard fencing parallel to Helman Street be limited to three and one-half feet in
height and meet the vision clearance standards".
Armitage expressed a concern abut cars backing onto Hersey Street from the parking area. Giordano
agreed and said guests would not be familiar with the area enough to know that Hersey is a busy street.
PUBLIC HEARING
BRAD ROUPP, 1085 Deer Vista Lane, would like to be able to have the ability to convert these units to
residential. If his vacation home business should fail, he would like to be able to convert to the present
use. Roupp stated a fence is critical to the existing project. With a taller fence, the first structure would
be looking into Parsons Pine storage area. The four parking spaces are the best possible for the site to
meet the requirements. He noted that all other parking off Hersey backs onto the street.
Knox noted both existing units are still functioning as a single family residence. There has been parking
for four spaces that exit onto Hersey.
Molnar said under this approval, Roupp would be obligated to use three units for traveler's
accommodations and the two remaining would be residential.
JERRY SIVIN, President of Parsons Pine, 295 Helman, is disturbed at how business and industry are
completely ignored in this city. When the buffer zone was put in, it was to protect businesses from
neighbors. He favors Roupp's project. Sivin takes noise readings once a week to make sure Parsons
stay within the allowable noise levels. He requested a condition be added stating that the property owner
recognize the adjacent neighboring zones and will refrain from harassment.
Giordano was confused whether Sivin wanted residential or not. Sivin said this application is the best
residential for which he could ask.
Molnar said a condition should have been listed requiring a hold harmless agreement.
RICH ROHDE, 124 Ohio Street, lives behind the proposed project. He is concerned with cars backing
into the alley, increased traffic and the probability the alley will end up being paved. There are nine
children in the area that use the alley heavily. He would request that the applicant not be required to sign
an agreement to form a local improvement district.
Staff said there were no plans to pave the alley in the near future.
FRANK HEPER, 4211 West Griffin Creek, Medford, owner of 325 Helman (right next door) said he had
been afraid Parsons was going to buy 323 and use it for lumber storage. He wondered if there was any
fencing proposed between his lot (3800) and the applicant's. He has a concern if these units convert to
long-term rentals because of parking; each unit would require two spaces.
FRED ROBERTS, property owner of 300 Helman Street, wanted to strongly reinforce Sivin's remarks for
the City to recognize the importance of an industrial area. It is totally necessary that the recognition of
this fact by Mr. Roupp carry over into any subsequent owner that may come along with the property.
Molnar reiterated that Staff is suggesting the Commission add an additional condition with approval that
will require the applicant and future property owners to have entered into a hold harmless agreement,
recognizing the zoning and what comes with that zoning. The city will enforce the levels of intensity of
use of the E-1 zone.
ROUPP agreed with Jerry Sivin but wondered if the new Mouse Trap owners would have to sign a hold
harmless agreement. He does not want to build a sidewalk for his neighbor and would ask that each
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PLANNING
COMMISSION 2
HEARINGS BOARD
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DECEMBER 12, 1995
homeowner be responsible for their section of sidewalk. He could split the cost of a fence with his
neighbor but he does not want to bear the total expense.
COMMISSIONERS DISCUSSION AND MOTION
After listening to the proposal, Giordano still had serious concerns about cars backing out into the street
especially because there is a bikeway down Hersey. If someone gets hit backing out, who is
responsible? Would it be the city? He feels strongly there should be a hold harmless agreement.
Because of close proximity to lot 3900, Giordano believes there should be a privacy fence installed by
the applicant. He did not feel a sidewalk would be necessary.
Bingham said it would be helpful to know what is going to happen to the four-way stop at Helman and
Hersey. He believes the fence should be a shared responsibility. And while the use of this property is
changing, it does not appear to be intensifying. Bingham would favor the conditions discussed plus the
hold harmless. Add Condition 16 to fill in the non-used curb cut on Hersey Street and Condition 17 to
review the fence height prior to the Certificate of Occupancy.
Bingham suggested adding a condition that the parking be configured in such a way that the cars would
not back out onto Hersey with the final design to be approved by the Staff Advisor.
RE-OPEN PUBLIC HEARING
ROUPP never thought if the walnut tree was removed that there would be more room for parking. He
thought the only way a different parking configuration would work would be to modify the structures,
which he had not intended to do.
COMMISSIONERS DISCUSSION AND MOTION
Knox wondered what would happen if a curb cut was made further away from the intersection. He would
need to talk to the city attorney to see what the city's liability would be in case of an accident.
Armitage asked that a condition was needed so the property owners could share in the cost of the fence.
Bingham moved to approve 95-116 with the three added conditions in addition to the 15 provided by
Staff. The three conditions include: Condition 16) That the non-used existing curb cut on Hersey Street
be filled prior to issuance of a Certificate of Occupancy; Condition 17) That prior to issuance of a
building permit, the fencing be reviewed to meet the R-1 fencing standards with the exception of the
corner unit's fence height. In any case, the vision clearance requirements shall be met; Condition 18)
That prior to issuance of a building permit the property owner sign a hold harmless agreement
recognizing the uses in the E-1 zone. Giordano seconded the motion. Armitage wanted to see if a
solution could be made to the back-out problem. The motion carried with Giordano voting "no".
ASHLAND
PLANNING
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HEARINGS BOARD
MINUTES
DECEMBER 12, 1995
TYPE I PLANNING ACTIONS
PLANNING ACTION 95-130
REQUEST FOR A CONDITIONAL USE PERMIT FOR AN ACCESSORY RESIDENTIAL UNIT
LOCATED AT 728 FAIRWAY COURT. THE ACCESSORY UNIT IS TO BE LOCATED ON THE
LOWER FLOOR OF THE HOUSE.
APPLICANT: O. M. LISONBEE
This action was approved.
ADJOURNMENT
The meeting was adjourned at 4:00 p.m.
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PLANNING
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HEARINGS BOARD
MINUTES
DECEMBER 12, 1995