HomeMy WebLinkAbout2008-1020 Council Mtg PACKET
C I T YOF
SHLAND
CITY COUNCIL TUDY SESSIO
AGENDA
Monday, October 2 t 2008 at 6:00 p.rn
Council Chambers, 1 75 East Main Stre t
6:00 p.m. Study Session
1. Look Ahead Review
2.. Review of regular meeting agenda. for ober'21 , 2008
3. Does CounCil havequestions~reQardingpendjng financing f capital projects?
[1 hour],...... .
4. Will Council -adQptan-.ordinance-formin a Transportation ommission and-
.dissolvmgthe Traffic$ifetY:QJmiTtissio and the 'Bicyclea Pedestrian
Commission? (30 Minutes]
In compliance with the Americans with Disabilities A. , if you need special sistsnce to participate in this
~~ please contact the City Administrators e at (541) 488-6002 ( phone number 1...800-735-
2900). NotiIication 12 hours, prior to the meetlng . '.enabIe the City to ma reasOnable arrangements to
eMure accessibility to the meeting (28 CFR 35.102- .5.104 ADA Title I).
VISIT THE CITY OF ASHLAND'S W B SITE AT WWW.AHLAND.OR.US
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CITY OF
ASHLAND
AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
October 21, 2008
Council Chambers
1175 E. Main Street
7:00 p.m. Regular Meeting
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. MAYOR'S ANNOUNCEMENT OF BOARD AND COMMISSION VACANCIES
V. SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
[5 minutes}
1. Study Session of October 6, 2008
2. Executive Session of October 7,2008
3. Regular Council of October 7, 2008
4. Continued Meeting of October 10,2008
VI. SPECIAL PRESENTATIONS & AWARDS
None
VII. CONSENT AGENDA [5 minutes]
1. Does the Council accept the Minutes of Boards, Commissions, and Committees?
2. Does the Council wish to confirm the Mayor's appointment of Shelley Lotz for a term to
expire April 30, 2009 to the Conservation Commission?
3. Does the Council accept the update report on Council Goals? Does the Council wi$h to
modify the timeline for the Council Goals?
4. Should the Council, acting as the Ashland Parks and Recreation Commission's Local
Contract Review Board, authorize the agreement with Copeland Construction for
permanent installation of the ice rink at a bid price of $112,437?
5. Does Council wish to adopt the proposed program to protect its customers from identity
theft?
6. Does the Council wish to enter into an intergovernmental agreement (IGA) with the
Oregon Department of Transportation (ODOT) for the installation and maintenance of the
Lloyd Haines murals under the Lithia Way Bridge?
COUNCIL lvfEETINGS ARE BROADCAS'l' LIVE ON CHANNEL 9
VISIT THE CITY OF ASlILAND'S \VEB SITE AT \V\V\V.ASIII.AND.OR.US
VIII. PUBLIC HEARINGS (Testimony limited to 5 minutes per speaker, unless it is the subject of a
Land Use Appeal. All hearings must conclude by 9:00 p.m., be continued to a subsequent
meeting, or be extended to 9:30 p.m. by a two-thirds vote of council {AMC 92.04.040})
1. Should the Council approve First Reading of an ordinance titled, "An Ordinance Amending
the Ashland Land Use Ordinance Annexation Chapter (AMC 18.106.030) Concerning
Affordable Housing Standards for Annexation, " and move the ordinacne on to Second
Reading?
and
Should the Council approve First Reading of an ordinance titled, "An Ordinance Amending
the Ashland Land Use Ordinance Type HI Procedures Chapter (AMC 18.108.060)
Concerning General Standards for Affordable Housing in Zone Changes," and move the
ordinance on to Second Reading? [45 Minutes]
IX. PUBLIC FORUM Business from the audienoe not included on the agenda. (Total time
allowed for Public Forum is 15 minutes. Speakers are limited to 5 minutes or less, depending
on the number of individuals wishing to speak.) [15 minutes maximum]
X. UNFINISHED BUSINESS
None.
XI. NEW AND MISCELLANEOUS BUSINESS
1. Should the Council conduct and approve First Reading of an ordinance titled, "An
Ordinance Amending Chapter 10.46, Prohibiting Camping, Revising Penalties, Clarifying
and Amending Timeframes and Procedures, and Other Requirements," and move the
ordinance on to Second Reading? [45 Minutes]
2. Will Council consider amending Ashland Municipal Code 13.20 Local Improvement and
Special Assessments and Repealing Resolution 1999-09? [30 Minutes]
XII. ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Should the Council conduct and approve Second Reading of an ordinance titled, "An
Ordinance Relating to Taxicabs, Providing for Certification of Taxicab Companies and
Drivers, and Repealing Chapter 6.28"? [5 Minutes]
2. Should the Council conduct and approve the Second Reading of an ordinance titled, "An
Ordinance Relating to Tour Bus and Special Vehicle Permits"? [5 Minutes]
3. Should the Council conduct and approve Second Reading' of an ordinance titled, rlAn
Ordinance Relating to Establishment of a Uniform Administrative Appeals Process"? [5
Minutes]
XIII. OTHER BUSINESS FROM COUNCIL MEM,ERS/REPORTS FROM COUNCIL LIAISONS
None
XIV. ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting,
please contact the City Administrator's office at (541) 488-6002 (TTY phone number 1-800-735-2900). Notification
72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the
meeting (28 CFR 35.102-35.104 ADA Title I).
COlJNCIL rvlEE"rINCiS ARE BROADCAS'T' LIVE ON CHANNEL 9
VISIT 'T1II:~ crrv OF ASIILAND'S \VEB SITE AT \V\V\V.ASITLAND.OR.lJS
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
Study Session on Capital Improvement Financing for the
Water and Wastewater Funds
October 20, 2008 Primary Staff Contact:
Administrative Servi es E-Mail:
Public Works Secondary Contact:
Martha Benne Estimated Time:
Lee Tuneberg
tuneberl@ashland.or.us
Mike Faught
45 minutes
Question:
Does Council have questions regarding pending financing of capital projects?
Staff Recommendation:
Staff recommends Council discuss and ask questions about issuing bonded debt to pay for current
capital projects and those scheduled for the near future. Staff recommends an item to authorize staff to
sell bonds be considered at your November 4th meeting.
Background:
The FY 2008-2009 budget included over $9 million in external financing that related to capital
improvements approved within the Capital Improvement Program (CIP). That amount was intended to
do three things:
· Reimburse the city for money "up fronted" for projects under way
· Finance projects starting in 2008-2009, extending into 2009-2010
· Pay for capital improvements over their useful life with annual debt service
This amount was predicated upon approximately $3.8 million in financing being done in FY 2007-
2008. The end result in financing during last year was issuing only $304,000 in Clean Renewable
Energy Bonds (CREBS) rather than the $800,000 that was originally projected. The other $3 million
was intended for the Water Fund but could not be done before the end of the fiscal year.
A review of capital financing done by the city in the prior five years to the CREBS issue is as follows:
2003 Water Revenue Bonds at $5.625 million for capital projects
2004 AFN refinancing at $15.5 million and Airport Hangar financing at $375,000
2005 General Obligation Bond refunding the 1997 and the 2000 bonded debt at $2.56 million
to reduce payments and save interest costs.
2006 No activity
2007 No activity
In most years the anticipated borrowing is less than what was budgeted due to timing and completion
of projects. The amount needed to pay for capital projects is first reduced by restricted monies held for
applicable projects such as systems development charges, grants, local improvement funds or other
miscellaneous proceeds. Only the net amount is borrowed for the projects scheduled for completion.
Page 1 of3
r.,
CITY OF
ASHLAND
The attachment lists proj ects by fund, their approximate timing, total cost and amount that would be
funded by rates & fees, directly or through debt service. Many smaller projects in the CIF are omitted
in that they do not readily qualify for financing but they will still need to be funded annually through
rates and fees.
Below is a summary of the projects for two years and those that the city still needs reimbursement for
to restore operational fund balances.
FY 2008-2009 Proiects
Water Supply projects
Water Plant proj ects
Water Distribution projects
Wastewater Treatment Plant projects
Wastewater Collection projects
FY 2009-2010 Proiects beginning this year or in process
Water Supply projects
Water Plant proj ects
Water Distribution projects
Wastewater Treatment Plant projects
Wastewater Collection projects
TOTAL TO BE FINANCED
$335,000
$62,500
$1,406,250
$300,000
$283,000
$538,000
$21,250
$1,887,250
$365,000
$610.250
$5,808,500
FY 2007-2008 Proiect (Completion & Reimbursement in 2008-2009)
Water Treatment Plant Process Improvement
North main Pump, Neil Creek Flood, & others
TOTAL TO BE REIMBURSED
$548,000
$566.000
$1..114..000
ANTICIPATED REVENUE BONDS
$6.922.500
The above projects represent a total CIF value of$10 million. The remainder of the project costs are
paid primarily by systems development charges. The reimbursement portion is approximately $1.1,
which will replace operational cash used for the project(s) while financing was put together.
The debt service on the $6.9 million represents approximately $555,000 in annual debt service
(principal and interest) between the two funds until 2029.
As discussed in previous study sessions the total CIF represents rate increases of 1 % to 2% each year
of the total utility bill until older debt is retired. In these two funds this additional debt service would
represent approximately 5% of annual operational cost. It also represents about 7.5% of annual
charges for services during the first year and reduces to about 4% in the final year of the bonds.
Existing revenue bond annual debt service is approximately $540,000 in 2009 and reduces $170,000 in
2012, another $220,000 in 2015 with the final amount paid in 2022.
Page 2 of3
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CITY OF
ASHLAND
Issuing revenue bonds for these capital improvements is the normal approach to paying for
infrastructure, especially since the debt service is paid over the life of the bonds by those who are
getting the benefit of the asset. If financing is not approved the city would need to stop capital
improvements in these two funds until other viable CIP funding solutions were identified. .
Related City Policies:
City of Ashland Financial Management Policies, Budget Document Appendix
Council Options:
Council can provide guidance to staff on what additional information is needed for approval to proceed
with a bond issue.
Potential Motions:
This is a study session so no action can be taken.
Attachments:
Preliminary CIP listing (for financing) 10/10/08
Page 3 of3
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10/15/200811 :06 AM
Capital Improvements Plan (PRELIMINARY 10/10/08)
FY 09 (JUL 2008 to JUN 2009) Construction
.......~?Q)QQQ
'..mN~1~)Q9Q
$420,000
.~~~~~900
Water Plant
Plant Process 1m rov (chern feed, soda ash, instrumentation, flocculator)
Water Treatment Plant - Construct New Filters 7 & 8
$0
$21,250
$21,250
W ASTEW A TER
Wastewater Treatment Plant
Wastewater Treatment Plant Membrane Sections Re lacement Plannin
Wastewater Treatment Plant Process 1m rovements
Subtotal Plant
. $~9Q,goo
$65,000
w...~.~.~.~~~9.9
Wastewater Collection S stem
Wastewater Line Re lacement; Oak Street - Lithia Wa to B Street
Wastewater Line Re lacement; Ashland Creek Main Line
Wastewater Line Re lacement; Miscellaneous In-House
Grandview Pum Station Re lacement
Wastewater Line Reali ment; N. Mountain Ave - Herse
. ... .$~1,QQQ
.... ......$I?Q~QQQ
$}9?~~?9
$170,000
$100,000
$610,250
TOTAL WATER & WASTEWATER
$3,010,000
$2,386,750
$4,460,000
$3,421,750
H:\ShipletD\Council\Council Communication\2008\October 20 and 21\102008 Capital Financing.atchl.xls
CITY OF
ASHLAND
Council Communication
Study Session: Formation of a New Transportation Commission
Meeting Date: October 20,2008 Primary Staff Contact: Mike Faught 552-2411
Department: Public Works Engineering E-Mail: faughtm@ashland.or.us
Secondary Dept.: CommDev / Le a Secondary Contact: Paula Brown 488-5587
Approval: Martha Benne Estimated Time: 30 minutes
Question:
Is Council ready to schedule an ordinance forming a Transportation Commission and dissolving the
Traffic Safety and the Bicycle and Pedestrian Commissions for formal action?
Staff Recommendation:
Staff recommends scheduling the revised ordinance forming a Transportation Commission and
dissolving the Traffic Safety Commission and the Bicycle and Pedestrian Commission for formal
Council action.
Background:
This item was brought to Council on June 3, 2008, and Council requested that a discussion of a new
Transportation Commission be brought back as a Study Session item. The goal to combine the Bicycle
& Pedestrian Commission with the Traffic Safety Commission was one that was originally discussed
in 2003, but did not gain full consensus to take forward to Council.
In October 2007, Council approved several recommendations of the Transportation Financing Task
Force, one of which was to form a standing Transportation Commission to address transportation
planning, public transit and parking issues. Discussions by the Council suggested that the
Transportation Commission's goal would be to look at the broader picture of transportation issues,
recognizing that there are specific bicycle, pedestrian, parking, transit and traffic safety issues, but
would also provide the broader missing link with the City's overall transportation program and long
range transportation planning.
As a result, staff liaisons from public works and planning have worked with both the Bicycle &
Pedestrian Commission and the Traffic Safety Commission to insure that the key issues, goals and
concerns of each commission are not lost. Recognizing safety, planning, multi-modal advocacy and
funding as key components of transportation issues, staff is proposing that the new Transportation
Commission be formed with specific purpose, mission, powers and duties as described in the attached
draft ordinance.
Since this item was brought to Council for discussion in June, staffhas made some revisions to the
ordinance to be more specific in the powers and duties and to add an element discussing the transition
from the membership of the current Traffic Safety and Bicycle & Pedestrian Commissions. The
proposed Ordinance, although more specific to the powers and duties, still c;t.ddresses the basis behind
each of the following priorities:
Page I of3
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.:. Safety: One of the most important and primary purposes of the Transportation
Commission is to develop, coordinate and promote transportation safety programs. As such
the duties of the Transportation Commission include developing, coordinating and
promoting transportation safety programs.
.:. Planning: The link between land use and transportation is vital to maintain the viability to
Ashland's long range planning. As such, the Transportation Commission will review and
make general recommendations to the City's long-range transportation plans.
.:. Funding: As recommended by the Transportation and Financing Committee and to ensure
viability of the transportation program and help to adequately prioritize needed system
improvements, the Transportation Commission will make recommendations to the City's
Transportation section of the Capital Improvements Project list.
.:. Advocacy: The City of Ashland is committed to making modal equity choices a reality and
this remains a focus for the Transportation Commission. As such the transportation
commission will actively support and promote all modes of transportation (bicycle,
pedestrian, transit, automobile and freight) to enable active modal equity.
.:. Parking: Adequate and available parking for all modes of transportation is a key element
of the City's transportation system. As such, the Transportation Commission will provide a
public venue to discuss and address issues relating to parking.
Recognizing that there are talented and interested community members that have devoted their time
and served on both the City's Bicycle & Pedestrian Commission and on the Traffic Safety
Commission, the coordination and transition to a new Transportation Commission must be addressed.
The membership of the new Transportation Commission suggests a nine (9) member group with a
large non-voting contingent of staff, Council liaison, and other transportation experts to provide
support and assistance as needed.
It has been suggested that the membership of the new Transportation Commission be comprised of
existing Bicycle & Pedestrian and Traffic Safety Commission members, or at least allow those that are
interested in serving on the new commission to continue to serve their current terms in a significant
capacity. The ordinance does not address naming the specific new membership as that is the Mayor
and Council's prerogative, but does address phasing in the new members so that there is not a major
turnover in the next three years.
Related City Policies:
AMC 2.22 Bicycle and Pedestrian Commission
AMC 2.26 Traffic Safety Commission
Ashland's Transportation System Plan Update
Council Options:
The proposed ordinance is in keeping with Council's direction and with the initial comments from the
Commissions. Both the Traffic Safety Commission and the Bicycle and Pedestrian Commission have
been a part of the current discussions and ordinance modifications and although there is concern of
losing some of the advocacy or notoriety of the current commissions, both current commissions are
supportive of this change.
Page 2 of3
Council options include:
1) Review and comment on the proposed draft ordinance forming the new Transportation
Commission and further direct staff to make edits and place the Ordinance amendments on the
next Council meeting agenda for first reading.
2) Recommend that there be a significant rewrite on the proposed ordinance forming the new
Transportation Commission and ask that a separate Ad Hoc committee be named, chaired by a
Council Liaison to assist with developing the new Commission.
3) Recommend that staff retain both the current Bicycle and Pedestrian Commission and the
Traffic Safety Commission and not make any changes to form a new Transportation
Commission.
Attachments:
1. AMC 2.22 Bicycle and Pedestrian Commission
2. AMC 2.26 Traffic Safety Commission
3. Draft Ordinance Amending Chapter 2, Administration, Adding Section 2.13 Transportation
Commission
Page 3 of3
AMC 2.22 Bicycle and Pedestrian Commission
2.22.010 Established Membership
The Bicycle and Pedestrian Commission is established and shall consist of nine voting embers,
one of which shall be a city councilor, and four non-voting members including a representative
from Rogue Valley Transportation District, the Director of Community Development, the
Director of Public Works and the Chief of Police.
2.22.020 Term Vacancies
The term of the voting members shall be for three years, expiring on April 30 of each year. Any
vacancy shall be filled by appointment by the mayor, with confirmation by the city council, for
the unexpired portion of the term. The seven commission members currently serving as of the
date of this 1998 amendment shall serve their remaining terms. For the two members to be
appointed to the commission as a result of this 1998 amendment, one shall be appointed to a term
expiring April 30, 2000, and one member to a term expiring April 30, 2001. The successors shall
be appointed to three-year terms. Any member who is absent for four or more meetings in a one-
year period shall be considered no longer active and the position vacant, and a new member shall
be appointed to fill the vacancy.
2.22.030 Quorum Rules and Regulations
Four voting members of the commission shall constitute a quorum. At its first meeting of the
year, the commission shall elect a chair, vice-chair and a secretary, who shall hold office at the
pleasure of the commission. The commission may make rules and regulations for its meetings,
consistent with the laws of the state and city charter and ordinances, and shall meet at least once
every month.
2.22.040 Powers and Duties - Generally
The primary purpose of the Bicycle and Pedestrian Commission shall be to advocate the equal
opportunity to use non-automotive forms of travel and to ensure the development of bicycle and
pedestrian facilities into a well-designed, integrated transportation network for all Ashland
citizens. In doing so, the powers, duties and responsibilities of the commission shall be as
follows:
· To promote bicycling and walking in Ashland.
· To review and make recommendations on the long-range transportation plans as related to
bicycle and pedestrian issues of the city.
· To promote bicycle safety programs.
· To serve in a liaison capacity between the city and Oregon Bicycle and Pedestrian Advisory
Committee in developing the statewide bicycle and pedestrian program, and in meeting the
goals of the State of Oregon Bicycle and Pedestrian Plan.
· To serve in a liaison capacity between the city and the Jackson County Bicycle Committee in
developing overall coordinated plans for bicycle facilities and bicycle safety programs.
· On a yearly basis, to review and make recommendations on transportation projects as related
to bicycle and pedestrian issues in the city.
· To review and recommend transportation project prioritization and funding as related to
bicycle and pedestrian issues in the city.
· To advise the planning commission in the administration of the site review process with
respect to bicycle and pedestrian facilities and parking.
· To assist in the implementation of the Transportation Element of the Comprehensive Plan.
· To develop and recommend to the city council and planning commission adoption of
ordinances and policies for the planning and maintenance of bicycle and pedestrian facilities
throughout the city.
· To advise the city administrator and city departments regarding bicycle and pedestrian issues
in the city.
2.22.050 Reports
The commission shall submit copies of its minutes to the city council and shall prepare and
submit such reports as from time to time may be requested of them by the city councilor planning
commISSIon.
2.22.060 Compensation
V oting members of the commission shall receive no compensation for services rendered.
AMC 2.26 Traffic Safety Commission
2.26.010 Established - Membership
There is established a Traffic Safety Commission which shall consist of nine voting members and
eleven non-voting ex officio members including the City Administrator, Director of Public
Works, Chief of Police, City Attorney, Fire Chief, Municipal Judge, Superintendent of Schools, a
representative from the Bike and Pedestrian Commission, Southern Oregon University, Oregon
Department of Transportation and Jackson County. The voting members shall consist of one
member from the City Council, and eight members from the community at large; all of whom
shall be appointed by the Mayor, with confirmation by the City Council. Chair shall be elected
from among the eight citizen members of the Commission.
The Director of Public Works shall serve as Secretary to the Commission.
2.26.020 Term - Vacancies
The term of the voting members shall be for three years, expiring on April 30 of each year. Any
vacancy shall be filled by appointment by the Mayor, with confirmation by the City Council, for
the unexpired portion of the term. Any Commissioner who is absent from four or more meetings
in a year shall be considered no longer active and the position vacant.
2.26.030 Quorum - Rules and Regulations
Five voting members of the Commission shall constitute a quorum. The Commission may make
rules and regulations for its government and procedure, consistent with the laws of the state and
the City Charter and ordinances, and shall meet monthly, at least ten times per year.
2.26.040 Powers and Duties - Generally
The powers and duties of the Traffic Safety Commission shall be as follows:
A. To develop and coordinate traffic safety programs;
B. To recommend traffic safety priorities and actions for the City;
C. To hear public comment and advise Public Works on non-routine traffic engineering
problems and actions which require pubic hearings;
D. To advise the City Council and the City Administrator in the implementation of official
traffic safety activities;
E. To coordinate common safety concerns with the Bicycle and Pedestrian Commission and
other Commissions;
F. To promote public acceptance of official City traffic programs, traffic law enforcement, and
traffic engineering needs;
G. To produce and present safety education programs to the public; and
H. To cooperate with the public and private school systems in promoting traffic safety education
program
2.26.050 Reports
The Commission shall submit copies of its minutes to the City Council, and shall, in January of
each year, make and file an annual report of its activities with the City Council, and such other
reports as from time to time may be requested of them by the Mayor and City Council
2.26.060 Compensation
V oting members of the Commission shall receive no compensation for services rendered.
ORDINANCE NO.
AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION,
ADDING SECTION 2.13 TRANSPORTATION COMMISSION;
REPEALING SECTION 2.22 BICYCLE AND PEDESTRIAN COMMISSION AND
REPEALING SECTION 2.26 TRAFFIC SAFETY COMMISSION
Annotated to show deletions and additions to the code sections being modified.
Deletions are bold . and additions are in bold underline.
WHEREAS, the City of Ashland wishes to modify its Code with regard to Administration
by adding a Transportation Commission ordinance to more closely coordinate
transportation related issues specifically as they relate to safety, planning, funding and
advocacy for all modes of transportation; and
WHEREAS, the City of Ashland wishes to reduce duplication by repealing in total
sections 2.22 Bicycle and Pedestrian Commission and Section 2.26 Traffic Safety
Commission;
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. Repeal. Ashland Municipal Code 2.22 [Bicycle and Pedestrian
Commission] is hereby repealed in its entirety.
SECTION 2. Repeal. Ashland Municipal Code 2.26 [Traffic Safety Commission] is
hereby repealed in its entirety.
SECTION 3. New Section. Section 2.13 [Transportation Commission] is hereby
added to the Ashland Municipal Code to read as follows:
2.13 Transportation Commission
2.13.010 Established - Generally.
A. Role. The Transportation Commission advises the City Council on
transportation related issues specifically as they relate to safety. plannina.
fundina and advocacy for all modes of transportation. Members are
responsible for reviews. studies. analysis and reports as reauired for the
City's transportation network. or as reauested by the City Council.
B. Mission. The need for a Transportation Commission is emphasized in the
Transportation Element:
&lAshland has a vision - to retain our small-town character even while we
arow. To achieve this vision. we must oroactivelv olan for a transoortation
system that is intearated into the community and enhances Ashland's
livabilitv. character and natural environment. ... The focus must be on oeoole
beina able to move easilv throuah the city in all modes of travel. Modal eauitv
then is more than iust a ohase. It is a olannina conceot that does not
Page 1 of 4
-,.-,---,- . --
necessarilv imolv eaual financial commitment or eaual oercentaae use of each
mode. but rather ensures that we will have the oooortunity to convenientlv
and safelv use the transoortation mode of our choice. and allow us to move
toward a less auto-deoendent community. "
C. Powers and Duties. Generally. The Transportation Commission will review
and make recommendations on the followina topics:
1. Safety: will develop. coordinate and promote transportation safety
proarams:
2. Plannina: will review and make aeneral recommendations to the City's
lona-ranae transportation plans:
3. Fundina: will make recommendations to the City's transportation
section of the Capital Improvements Proaram:
4. Advocacy: will advocate and promote all modes of transportation to
make modal eauity a reality.
5. Parkina: will provide a public venue to address issues related to
parkina.
D. Powers and Duties. Specifically. The Transportation Commission will
review and forward all traffic implementation reaulations to the Public Works
Director for final approval and implementation of official traffic safety and
functional activities.
2.13.020 Established - Membership.
A. Votina Members. The Transportation Commission shall consist of nine (9)
votina members as desianated by the Mayor and confirmed by the council.
Votina members will all be members of the community at larae and will
represent a balance of interest in all modes of transportation includina
bicycle. pedestrian and transit. The Chair will be elected annually. A vice chair
will also be elected to serve in the chair's absence and who will succeed to the
chair on April 30 followina the chair's term expiration.
B. Non-votina Ex Officio Membership. The Director of Public Works or
desianee shall serve as the primary staff liaison and as Secretary of the
Commission. Includina the staff liaison. there will be eleven total non-votina
ex officio members who will participate as needed and will include one
member of the Council as appointed by the Mayor. Community Development
& Plannina. Police. Fire. Southern Oreaon University. Ashland Schools.
Oreaon Department of Transportation. Roaue Valley Transportation District.
Ashland Parks and Recreation. Jackson County Roads. Should a student
member be desianated from any of these oraanizations. that individualCs)
would serve as an additional non-votinaex officio member.
Page 2 of 4
2.13.030 Term and Vacancies.
A. Term. The term for each votina member shall be three years. expirina on
April 30th.
B Initial Term Transition. Three of the nine members shall be appointed to
initial terms expirina April 30. 2010: three of the nine shall be appointed to
initial terms expirina April 30. 2011: and three shall be appointed to initial
terms expirina April 30. 2012. Followina these initial terms. all members shall
serve for 3 year terms expirina April 30.
C. Vacancy. Any vacancy shall be filled by appointment of the Mayor and
confirmed by the City Council. for the unexpired portion of the term. Any
commissioner who is absent from four or more meetinas in a 12 month period
shall be considered no lonaer active and the position will be deemed vacant.
2.13.040 Quorum. Rules and Reaulations.
One more than half of the sittina votina members of the Commission shall
constitute a Quorum. The Commission shall meet monthly and at least ten
times per calendar year. The Commission may recommend or make rules and
reaulations for its aovernment and procedure. consistent with the laws of the
State and the City Charter and ordinances.
2.13.050 Traffic Hearinas Sub-Committee.
A. Purpose. The purpose of the Traffic Sub-Committee is to enable the
Transportation Commission to focus on broad transportation concerns bv
reducina the number of routine and aeneral non-routine traffic items that
come before the full Commission and to insure the Transportation
Commission will have sufficient time to devote their full attention to the
overall transportation matters at issue.
B. Membership. The Traffic Sub-Committee consists of three reaular
members of the Transportation Commission who shall sit concurrently on the
full Commission. Sub-committee members shall be appointed by the
Transportation Commission Chair on a rotatina basis until all members have
served. Terms are for one-year interval and members may only sit for two
consecutive terms at anyone time. The Public Works Director or desianee
will serve as staff liaison and recorder for these meetinas.
C. Duties. The Traffic Sub-Committee shall consider the followina matters:
1. Hear and forward determinations or recommendations to the
Transportation Commission on routine and aeneral non-routine traffic
concerns includina but not limited to traffic impacts. speed
desianations. markinas. and sianaae.
Page 3 of 4
2. Recommend to the Transportation Commission specific comments.
concerns or suaaestions for the improvements to the City of Ashland's
Transportation System Plan or similar Transportation proarams. with
the emphasis on lona ranae transportation plannina and reaional
transportation plans.
3. Such other aeneral or minor transportation matters as the
Transportation Commission deems appropriate for the Traffic Sub-
Committee format.
4. The Traffic Sub-Committee or staff liaison may refer any matter before
the Traffic Sub-Committee to the Transportation Commission when it
becomes apparent the matter involves maior policy concerns or
potential serious transportation impacts on surroundina areas.
E. Minutes. All Traffic Sub-Committee action minutes will be forwarded to the
followina Transportation Commission meetina.
2.13.060 Reports.
The commission shall submit copies of its minutes to the city council and
shall prepare and submit such reports as from time to time may be reauested
of them by the City Council. Public Works Director or Community
Development Director.
2.13.070 Compensation.
Votina members of the commission shall receive no compensation for service
while on the Transportation Commission or Traffic Sub-Committee.
The foregoing ordinance was first read by title only in accordance with Article X,
Section 2(C) of the City Charter on the day of , 2008,
and duly PASSED and ADOPTED this day of , 2008.
Barbara M. Christensen, City Recorder
SIGNED and APPROVED this _ day of
, 2008
John W. Morrison, Mayor
Reviewed as to form:
Richard Appicello, City Attorney
Page 4 of 4