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Home My WebLink About2008-196 Grant - ArtWork Enterprises CITY OF ASHLAND FINANCIAL ASSISTANCE AWARD CONTRACT CITY: CITY OF ASHLAND GRANTEE: ArtWork Enterprises 20 E Main Street Ashland OR 97520 Address: PO Box 453 (541) 488-5300 Ashland, OR 97520 FAX: (541) 552-2059 Telephone: (541)201-0304 Term of this agreement: July 1, 2008 to June 30, 2009 Amount of grant: $2,500' Budget subcommittee: Economic and Cultural Development Contract made the date specified above between the City of Ashland and Grantee named above. RECITALS: City has reviewed Grantee's application for a grant and has determined that the request merits funding and the purpose for which the grant is awarded serves a public purpose. This Grant agreement (ORS 279A.010 0) (A) (ii)) is not a public contract for purposes of ORS 279 A-C. ORS 279A.010 (x). City and Grantee agree: 1. Amount of Grant. Subject to the terms and conditions of this contract and in reliance upon Grantee's approved application, the City agrees to provide funds in the amount specified above. Grant funds shall be utilized or contractually committed in the fiscal year for what they are awarded. 2. Qualified Work. Grantee has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Grantee must also maintain a current City business license. 3. Use of Grant Funds. The use of grant funds are expressly limited to the activities in the grant application with modifications, if any, made by the budget subcommittee designated above. Grantee will report in writing on the use and effect of granted monies compared to the original request (as modified) per the following: a. Within 90 days of the event completion (Single event applications) b. As part of a subsequent application for grant funds from the City c. Within 90 days of the end of the current budget fiscal year, whichever is earlier 4. Unexpended Funds. Any grant funds held by the Grantee remaining after the purpose for which the grant is awarded or this contract is terminated shall be returned to the City within 30 days of completion or termination. 5. Financial Records and Inspection. Grantee shall maintain a complete set of books and records relating to the purpose for which the grant was awarded in accordance with generally accepted accounting principles. Grantee gives the City and any authorized representative of the City access to and the right to examine all books, records, papers or documents relating to the use of grant funds. 6. Living Wage Requirements. If the amount of this contract is $18,088 or more, and if the Grantee has ten or more employees, then Grantee is required to pay a living wage, as defined in Ashland Municipal Code Chapter 3.12, to all employees and subcontractors who spend 50% or more of their time within a month performing work under this contract. Grantees required to pay a living wage are also required to post the attached notice predominantly in areas where it will be seen by all employees. 7. Termination. a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Grantee, or at such later date as may be established by City under any of the following conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the grant; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the grant purposes are no longer allowable or appropriate for award under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or iii. If any license or certificate required by law or regulation to be held by Grantee to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. 8. Default. If Grantee fails to perform or observe any of the covenants or agreements contained in this contract or fails to expend the grant funds or enter into binding legal agreements to expend the grant funds within twelve months of the date of this contract, the City, by written notice of default to the Grantee, may terminate the whole or any part of this contract and may pursue any remedies available at law or in equity. Such remedies may include, but are not limited to, termination of the contract, stop payment on or return of the grant funds, payment of interest earned on grant funds or declaration of ineligibility for the receipt of future grant awards. In the event of termination, City may stop payment or withhold any Grant funds in City's possession from Grantee and Grantee shall immediately return all unexpended and unencumbered grant funds. In addition, City shall be entitled to recover any administrative costs, including attorney fees or collection costs if encumbered as a result of Grantee's failure to return Grant funds. In the event of termination, if Grant funds are not returned or it is found that Grant funds were misappropriated, Grantee shall be ineligible and disbarred from receipt of future grant funds until such matters are finally adjudicated and settled. The rights and remedies of this section are not exclusive and are in addition to any other rights and remedies available to the City under the law. 9. Amendments. The terms of this contract will not be waived, altered, modified, supplemented, or amended in any manner except by written instrument signed by the parties. Such written modification will be made a part of this contract and subject to all other contract provisions. 10. Indemnity. Grantee agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation's, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this agreement by Grantee (including but not limited to, Grantee's employees, agents, and others designated by Grantee to perform work or services attendant to this agreement). Grantee shall not be held responsible for damages caused by the negligence of City. 11. Insurance. Grantee shall, at its own expense, at all times for twelve months from the date of this agreement, maintain in force a comp rehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability , products and completed operations, and owner's and contractor's protective insurance. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with the City's Risk Manager or Finance Director prior to the expenditure of any grant funds. Grantee shall at its own expense provide the following insurance: Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers. 12. Assignment and Subcontracts. Grantee shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Grantee shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 13. Merger. This contract constitutes the entire agreement between the parties. There are no understandings, agreements or representations, oral or written, not specified in this contract regarding this contract. Grantee, by the signature below of its authorized representative, acknowledges that it has read this contract, understands it, and agrees to be bound by its terms and conditions. 14. Governing Law; Jurisdiction; Venue. This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, lithe claim") between the City (and/or any other or department of the State of Oregon) and the Grantee that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 15. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Grantee understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Grantee, with no further liability to Grantee. 16. Non-Discrimination. Grantee shall comply with all applicable federal, state and local laws, rules, and regulations on nondiscrimination because of race, color, ancestry, national origin, religion, sex, marital status, sexual orientation, age, medical condition, or disability. GRANTEE~.. , ' By I___^~ Title f rt8; &t { -l~-~~ CITY OF ASHLAND By ~,:A- .' ._~ Finance Direc Date 16/~j,r Date 10/07/2008 13:58 FAX 5414884458 REINHOLDT OHARRA 1aI001/002 ACORlt CERTIFICATE OF LIABILITY INSURANCE I O~TE tIllMlUOf'f'YYY) 10107/2008 THIS CERTIFICATE IS ISSUED AS A MAlTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTlFICA TE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. PRODUCER Phone: (541)482-1921 Rei ~hotdt & O' Harra Insurance 518 Washington St Ast land, OR 97520 Llc~ nse #: 800442 INSURERS AFFORDING COVERAGE INSURER A: Travelers INSUf\ER e: INSURER C; INSURER D: NAIC. I..SURED Art vork Enterprises, Inc. John Lee PO ~ox 453 ~st land, OR 97520 COVERAGES THe POI..ICIES OF INSURANCE L1srE!o BELOW HAVE eeEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY ~EourRE!MI:;NT. iE~M OR CONOITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO VVHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PE;~TAIN, 1 HE INSlJRANCe AFFORDED BY THE POLICIES DESCRIBED HeREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POIrICrES. AQQF EQATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I~~ ~~~~ _e POLICY NUMBER P9J.lfiY EFFECTMi P~k~ EXPIAATlON A Y .!!,I\ISRAL LlAelLm' 660 5869L436 06/28/2008 06/2812009 X- ~M~ERCIAL GENERAL I.IABILlTY _ L-J PLAIMS MADE ~ OCCUR .~--,- INSURER E.: I.lMITS - - ~'L AG ~REGATE LIMIT ^~S PER: X I POlol'.,. n ~~i I I LOC ~TOt.lOE I~E LIABILITY _ A~ !'IUTO _ ALL ~ WNE.D AUTOS _ SCH CULEOAUTOS _ HIRE:I AUTOS ~, NON- OwNeD AuTOS I-- EACH OCCURAEI'oICE PREMISES ,e:~~~"cel MSOS~P(Anv~,g,~on) PERSONAL & AOV INJURY i 1 000.000 $ 1.000.000 $ 5.000 __....-- s included s 2.000.000 s 2 000 000 GE~ERALAGGREG~TE PRODUCTS - COMPfOP AGG COMBINED SINGLE LIMIT I tEa accldem) BODILY INJURY S (Per pl!rsan) BODILY IIIIJURY S (il'er lJel:I~'t1l) PROPEFclY DAMAGE S (Per tlQCI~.m) nOE lABILITY 11 ANY UTO ~1!SSIlJ 1l'I8MLLA LIAIULITY L-J acc R 0 CLAIMS MACE ROEDl ~TIBLE RETENTION S OTHER THAN AUTO ONl. Y; A.UTO ONLY. EA ACCIDENT S EA A.Ce s AGG S EACIi OCCURREf\lCE AGGReGATE 5 S $ s -- s IOJ~' WORKER800M ENSATlON ANP EMP~OYER9' L~ BILITY ANY PROPAlqg ~A~ERlEXECUT1VE OFFICERlMEMa." EXQLI"lDED? ~~~dt~L.~'Ov'i toNS bellO\" OTtleR I...~~~T~JU~ I E.L. EACIol ACCIDENT S e.lo. CIISEASEi - EiA EMPLOYEE 5 E.L. DISEASE - POlICY LIMIT S DESCRIPTION OF OPE ~TIDN8 I LOCATIC>>lS I Vl!HICLES I E)(CLIJSIOIIIS ADDEII av EIiIOOA$~~NT I SPECIAL PROVISIONS Ashland New P avs Festival, OctOber 8 -11.2008. City of Ashland, Its Officers and Employees are named as Additional Insured CERTIFICATE H l>LDER CANCELLA nON City of Ashland 20 E Main St Ash and, OR 97520 SliOU~g ANYOF THE AROYl DUCRlaED POLIClfiiS 815 CANCEL~Eg BEFORE THE EXPIRATION DATE "!'HERiOF, THE ISSUING INSURER WILL ENDEAVOR TO ~AIL..1L DAYS WRITTEN NO'l'JCE TO THE CIiRTlFlCATE HOLDER NAMID TO THE LEFt', BUT FAILURE TO DO so SHALL IMPOSE NO OBLIGATION OR ~IABII.ITY OF ANY KIND UPON nil! I~$URER, ITS AOENTS OR REP~SE~TAT~S. n A"TH~D }I5PRESENTATlVp 1/ I -;~...-:. il .P\/L...I/JA./..... l' .JllL ,.YVPKJ (KSS) ,.... eACORD CORPORATION 1988 Printed by KSS On October 07,2008 at 02:49PM I ACORD 25 (2001 08) . .... TRAVELERSJ Travelers Service Center P.O. Box 1564 Elmira, NY 14902-1564 TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA AUGUST 2, 200B ASHLAND NEW PLAYS FESTIVAL P.O. BOX 453 ASHLAND OR 97520 REINHOLDT & 0 HARRA INSURANCE INC, in conjunction with Travelers, is pleased to forward the following endorsement: Coveraae MULTI-PERIL Policy Form 660 Policy Number 5B69L436 - -- !"l \C ,...~ - 4 !"l _ The Travelers Service Center is positioned to assist you. Please take a few minutes to review the coverages, and 0- call us with any changes or questions that you may have at the following number: 0== - ,...~ Phone: (BBB) 661-393B ltI ltl_ 0- Travelers Service Center is open Monday - Friday, 8:00 a.m. - 8:00 PM EST - ,...~ If you experience a loss and/or need to report a claim, please contact the Travelers Claim Line directly at 1-800-238-6225. Claim representatives are available 24 hours a day, 7 days a week. 0== - ,...~ 0- o 0- Travelers is providing the peace of mind and stability that over half a million American business owners rely on every day. We are glad to be providing you with the thorough protection and superior service that your business deserves. 1IO_ - Sincerely, Travelers Service Center 034763 . ~ TRAVELERSJ One Tower Square, Hartford, Connecticut 06183 ( COMMERCIAL GENERAL LIABILITY COVERAGE PART DECLARATIONS POLICY NO.: I-660-5869L436-TIL-08 ISSUE DATE: 04-30-08 INSURING COMPANY: TRAVELERS PROPERTY CASUALTY COMPANY OF AMERICA DECLARATIONS PERIOD: From 06-28-08 to 06-28-09 12:01 A.M. Standard Time at your mailing address shown in the Common Policy Declarations. The Commercial General Liability Coverage Part consists of these Declarations and the Coverage Form shown below. 1. COVERAGE AND LIMITS OF INSURANCE: COMMERCIAL GENERAL LIABILITY COVERAGE FORM Products-Completed Operations Aggregate Limit Personal & Advertising Injury Limit Each Occurrence Limit Damage To Premises Rented To You Limit (anyone premises) Medical Expense Limit (anyone person) LIMITS OF INSURANCE $ 2,000,000 $ 2,000,000 $ 1 ,000, 000 $ 1 , 000 , 000 $ 1 00 , 000 $ 5,000 General Aggregate Limit (Other than Products-Completed Operations) t :~ - .- ll) ll)_ 0_ 2. AUDIT PERIOD: NONE - ,....~ 3. FORM OF BUSINESS: NOT FOR PROFIT - - 0== 0== 4. NUMBERS OF FORMS, SCHEDULES AND ENDORSEMENTS FORMING PART OF THIS COVERAGE PART ARE ATTACHED AS A SEPARATE LISTING. - 00_ 00_ 0_ 0== - ,....~ - ,....~ 0_ 0== - - ~ . COMMERCIAL GENERAL LIABILITY COVERAGE IS SUBJECT TO A GENERAL AGGREGATE LIMIT CG TO 01 11 03 Page 1 of 1 PRODUCER: RE I NHOLDT & 0 HARRA X1526 OFFICE: E LMI RA NY SRV CTR 700 01 7055