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Home My WebLink About1997-120 Contract - Goines DEPARTMENT OF PUBLIC WORKS ADMINISTRATION: (541) 488-5587 ENGINEERING: (541) 488-5347 CITY HAL L CITY OF ASHLAND 20 E. MAIN STREET ASHLAND, OREGON 97520-1814 FAX (541) 488-6006 NOTICE OF TRANSMITTAL TO: Barbara Christensen Kari Olson DATE PROJECT JOB NO. SUBJECT 11/04/97 Paradise Creek Construction 97-41 Contract THE FOllOWING ITEMS ARE BEING SENT TO YOU: Barbara: Original contract for services for Warren Goings, P.E., for design of the outlet structure for Paradise Creek. K.ari: Requisition for above and copy of contract. ENCLOSED X UNDER SEPARATE COVER REMARKS: COPIES TO: Department of Public Wor s Engineering Division By: James H. Olson Title: Assistant City Engine r (c:\engineer\nottrans. frm arren Goines, PE CITY OF ASHLAND PERSONAL SERVICES CONTRACT FOR SERVICES LESS THAN $15,000 CITY OF ASHLAND, (CITY) CONSULTANT: 'rUA1Z.IZ.G-~ c. C70 I J..JES-j As 20 E. Main St. Ashland, Oregon 97520 Address: 230 T3u /z.c H 1/12../11 e C A I/t;;. ..JUNC- TI ON I 01<.. ~7s-z~ (503) 482-3211 FAX: (503) 488-5311 Telephone: 592- 2(,79 FAX: AGREEMENT .DATE: /4 ocr 97 ~3. BEGINNING DATE: 14 oc. r .97 ~ ~4. COMPENSATION: +435"G"" ~3. COMPLETION DATE:~7 '3 Dec. t:1J7 ( ~EE ATTAc.f.lSO pr.;.OPO<:>4L CK.- / P4l'2A 1) ICE ~1. SERVICES TO BE PROVIDED: c~t$ //JE E;,t2./.IJ€, .oES/6,.IJ - /< OCA CIC ovrtEr ADDITIONAL TERMS: INS U!ZAI.JCc liE,.., :It IC POE.S Nor- APPL Y CITY AND CONSULTANT AGREE: 1. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such service. 2. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel assigned to the work required under this contract are fully qualified to perform the service to which they will be assigned in a skilled and workerlike manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Consultant shall also procure and maintain a current City of Ashland business license. 3. Completion Date: Consultant shall start performing the service under this contract by the date indicated above and complete the service by the completion date indicated above. 4. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum of specified above. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated payments will be made for work completed and accepted to date of termination. 5. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of City. 6. Statutory ReQuirements: ORS 279.312,279.314,279.316 and 279.320 are made part of this contract. 7. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resulting in death,) or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Consultant (including but not limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services attendant to this contract.) Consultant shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and approximately caused by the negligence of City. 8. Termination: This contract may be terminated by City by giving ten days written notice to Consultant and may be terminated by Consultant should City fail substantially to perform its obligations through no fault of Consultant. 9. Independent Contractor Status: Consultant is an independent contractor and not an employee of the City. Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to this contract and prior to commencing any work, Consultant shall provide City with adequate proof of workers' compensation coverage. Consultant is a subject employer that will comply with ORS 656.017. 10. Insurance: Consultant shall, at its own expense, at all times during the term of this agreement, maintain in force a comprehensive general liability policy including coverage for contractual liability for obligations assumed under this Contract, blanket contractual liability, professional errors and omissions, products and completed operations and comprehensive automobile liability including owned and non-owned automobiles. The liability under each policy shall be a minimum of $500,000 per occurrence (combined single limit for bodily injury and property damage claims) or $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Liability coverage shall be provided on an "occurrence" not "claims" basis. The City of Ashland, its officers, employees and agents shall be named as additional insureds. Certificates of insurance acceptable to the City shall be filed with City's Risk Manager prior to the commencement of any services by Consultant under this agreement. These certificates shall contain provision that coverages afforded under the policies can not be canceled and restrictive modifications cannot be made until at least 30 days prior written notice has been given to City. A certificate which states merely that the issuing company "will endeavor to mail" written notice is unacceptable. 11. Assianment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Consultant shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assignment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. CONSULTANT: :/-C. ~/~ '1',/ ?~- CITY OF ASHLAND: BY r U./t--~IA_-----' Fi nee ireeto~/A': co ENT REVIEW: ~~ (City Dept. Head) Date: /40<:197 FORM REVIEW: / (City Attorney) Date: Coding: (for City purposes only) BY Its Fed. ID #gf9--tJ$'~ 1~Z'3 (c: \engine'e'r\friarcon. frm) CITY OF ASHLAND PERSONAL SERVICES CONTRACT <$15,000 (p:formsla-shrtps.fk)(rev'd 7/93) WARREN CHARLES GOINES, P.E., Consulting Civil Engineer 230 Burch Drive, Cave Junction, OR 97523 (541) 592-2679 e-mail: wcg21@ivnet.net PBQ~Q~AL FOR ENGINEERING_SERVICES To: City of Ashland, Oregon. -City Engineer Attention: James H. Olson, Assistant City Engineer THE PROJECT; Establish the hydraulic design and performance of an outlet structure from the Roca Ditch. The structure will take control of flood flows in the Roca Ditch up to the maximum discharge capacity of the conduit which conveys flows to the Paradise Creek/Waldorf Development. The Outlet Structure will include a secondary structure to regulate low flows in Roca Ditch to meet, first, the live stream flows required by Talent Irrigation District, and second, to provide makup water for the Ponds and Wetlands of the Paradise Creek Waldorf Development. The designs will include only the location and hydraulic form of the structures. The City will be responsible for the structural design of the Outlet Structure. Ws:.~EIL-'IQ__J~E__~~RRJE~QUT ; 1. Oversee the survey of the Roca Ditch to identify the reach and cross-sections of the Ditch. To be performed by Hardy Engineering following approval of this proposal. 2. Establish the stage-discharge relationship of Roca Ditch at the entrance of the Outlet Structure. 3. Confirm the discharge capacity of the existing pipeline to the Paradise Creek/Waldorf Development. 4. Coordinate with the Paradise Creek/Waldorf Group to establish water supply requirements for filling and replenishing the Ponds and Wetlands. ** 5. Provide an efficient hydraulic design of the Outlet Structure. (Minimum entrance and form losses, trash and debris control and prevention of erosion at the exit.) 6. Route a range of discharges through the system -- Roca Ditch to Outlet Structure to pond at exit of structure to pipeline ditch and ponds on the Waldorf Property. This would be to ascertain the effectiveness of flood relief on Roca Ditch and Roca Creek and the continuity of makeup water supply during low flow conditions. 7. Provide the City a technical report and drawings of the hydraulic design. C::OktE1~_1'_tQN___QFu_8$_$Ig}:{t{EJi'J:'~NIl_ D E11JlERX_ OL_RE SUL T S i Fourteen working days after authorization to proceed. QO~ T___QL~~RYJ CE12i $4355 Lump Sum, all found. _:?(}12M I T T E IlL Y--c. ~;~ Date/3 OJ: ~/ / Warren Charles Goines. P. E. 8_Qc::_E PJ'EJ21 U~~ fity ot Ashland Da t e 14 ~~r I) 7 Rate $70/hour; travel time $35/hour; supporting services cost plus 100%; supplies, copying at cost. Task 1: 6 hours. Task 2: 10 hours Task 3: 6 hours. Task 4: 12 hours. no charge to Ashland ** Task 5: 10 hours Task 6: 10 hours Task 7: 10 hours Travel time for 3 round trips Supporting services Supplies. copying Total . $420 700 420 000 700 700 700 315 300 IDQ .$4355