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HomeMy WebLinkAbout2008-1030 Joint Budget Mtg w/Parks Joint Meeting Ashland City Council Ashland Parks & Recreation Commission October 30, 2008 ... .... ..... .... .... ... .. FY 09 Budget Message ... .... ..... .... .... ... .. . Overall financial health of the City is good . Some funds are very healthy, others are weakening as a result of broader economic, legal, or policy issues . Long term issues need to be addressed, at least in part, prior to FY 2010 budget process 1 FY 09 Budget Message ... .... ..... .... .... ... .. . Budget Committee should consider appropriating entire unlevied tax and putting 5 cents of revenue into restricted reserves (not adopted) . City Council and Parks & Recreation Commission should begin work this fall to consider both potential service reductions and revenue options for FY 2010 and beyond . City Council should begin discussion of Food and Beverage Tax expiration/renewal in 2009 Fund Balance Projections ... .... ..... .... .... ...,. .. 2 General Fund Over Time ... .... ..... .... .... ... .. $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 2005 Actual 2006 2007 2008 Actual Actual Actual I_ Revenues. Expenditures I 2009 2009 Trend Adopted Sources of Revenue in the General Fund - 2008 Actual ... .... ..... .... .... ... .. Charges for Services $1,441,157 100/. Fees andpennlts $886,644 7% Intergovernmental Revenue $662,102 5% Miscellaneous and Interest $393,631 3% Property Taxes $3,764,762 28% Franchises $2,388,315 17% Electric Utility User Tax $2,375,368 17.5% TOT $1,507,603 11% Licenses $207,324 1.5% 3 Types of Taxes in the General Fund - 2008 Actual ... .... ..... .... .... ... .. TOT $1,507,603 14.70/0 Licenses $207,324 2.00/0 Franchise Fees $2,388,315 23.3% Tax Revenue Trends in the General Fund 2004 - 2008 Property taxes $3,764,762 36.80/0 Electric Users Tax $2,375,368 23.2% ... .... ..... .... .... ..... .. $4,000,000 $3,500,000 $3,000,000 2006~ 2004~ To Levy $2,500,000 To Levy $1A719 $1.4719 $2,000,000 $1,500,000 ------- ~:' $1,000,000 $500,000 )1( )1( )1( )1( )K $- 2004 2006 2D06 2tX11 2008 1--- Property taXIIs -II- Electric lIility User Tax -..- Franchise Fees ~ HaIieIIMaIieI Tax ~ Ucenses I 4 Breakdown in Types of Services in the General Fund - 2008 Actual ... .... ..... .... .... ... .. Public Works $283,106 2% Community Development $1,980,988 14% Administration $370,552 3% Fire and Rescue $4,837,746 350/. Administrative Services $1,124,665 8% Police $5,310,433 38% Short Term General Fund Issues ... .... ..... .... .... ... .. . Slow down in construction . Permit and growth related revenues are reduced . Rate of assessed value growth is slower . TOT taxes are flat . Borrowing is more challenging . Interest earnings will be lower than budgeted . Rate of property tax collection is uncertain . Inflation-driven expenses are growing faster than revenues 5 Long Term General Fund Issues ... .... ..... .... .... ... .. . Permanent rate (Ballot Measure 50 limits) . Vulnerability to changes in franchise collections for telecommunications . I nflationary pressures . Decline in rate of reimbursement for emergency medical transports . Cost Recovery Policies Park Fund Over Time ... .... ..... .... .... ... .. $1,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $0 2005 Actual 2006 Actual 2007 Actual 2008 Actual 2009 2009 Trend Adopted \- Revenues . Expenditures I 6 Sources of Revenue in the Parks and Recreation Fund - 2008 Actual ... .... ..... .... .... ... .. Property Taxes $3,872,201 78% Charges for Services $811,879 17% Miscellaneous Revenues $137,340 3% Interest on Pooled Investments $92,172 2% Revenue Trends in the Parks & Recreation Fund 2004 - 2008 ... .... ..... .... .... ... .. $4,000,000 ..- $2,500,000 . Opertalng Till( Levy $2.08 . OpenIIng Till( Levy $2.08 -- . OpenIIng Till( Levy $2.08 -~~ 0pentIng Till( a..vy Till( Levy $2.08 $2.08 $3,500,000 53,000,000 $2,000,000 $1,500,000 $1,000,000 4. 4. ... 4. " $600,000 s- ~ 2004 2006 2006 2tXJ7 2008 -+- Property taxes ...;.,;-1......lnccnw ---1ntIIrgovernnB1 Rev... ..... MsceIIanMJus II'1COI118 ....... Charges for ServcIes 7 Breakdown in types of Services in the Parks Fund - 2008 Actual ... .... ..... .... .... ... .. Golf Division $361,825 7% Recreation AdrTinistration $545,508 11% Parks Operations $2,742,687 56% Nature Center $235,324 5% Connulity Center $7&,669 2% Senior Program $103,410 2% Parks and Recreation short term issues ... .... ..... .... .... ... .. . Need to maintain an adequate ending fund balance to ensure adequate cash until property taxes are received. . Interest earnings will be lower th,an budgeted . Rate of property tax collection is uncertain . Inflation-driven expenses are growing faster than revenues 8 -1Tr--Y Parks and Recreation Long Term Issues ... .... ..... .... .... ... .. . Y AL expired . F&B tax expiration . 780/0 of Parks and Recreation revenues are from property taxes (share of permanent rate) . Long-term agreements about split of permanent rate Decisions Needed Prior to FY 2010 Budget Process ... .... ..... .... .... ... .. . Overall priorities for reductions/additions. . Priorities specific to shifts in the economy . Overall approach to revenues 9 Decisions Needed to Focus in Long Term - the BIG Picture ... .... ..... .... .... ... .. . What is the desired overall service level for residents, businesses, and visitors? What are the outcomes the City expects from those services? . Which services are the (generally) highest priority? . What is the desired overall tax burden for residents and businesses? Decisions Needed to Focus in Long Term - Details that follow ... .... ..... .... .... ... .. . Will the City/Parks seek a reauthorization of the Food and Beverage tax? . Should the City/Parks seek local option levies to operate any service? If a levy proposal is defeated, should certain services end? . Should the City/Parks seek General Obligation Bonds for certain capital projects? . Are these projects a higher or lower priority than services? 10 Speaker Request Form THIS FORM IS A PUBLIC RECORD ALL INFORMATION PROVIDED WILL BE MADE A V AILABLE TO THE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item you wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Reeular Meetine Agenda topic/item number :;> OR Topic for public forum (non agenda item) Please indicate the following: For: Land Use Public Hearine Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak The Ashland City Council generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requ.ested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. III r------- Speaker Request Form THIS FORM IS A PUBLIC RECORD ALL INFORMATION PROVIDED WILL BE MADE A V AILABLE TO THE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item yOU wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Reg:ular Meeting: Agenda topic/item number 10/'60/ () g OR I ' Topic for public forum (non agenda item) Land Use Public Hearing: Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland City Council generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requ.ested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Speaker Request Form THIS FORM IS A PUBLIC RECORD ALL INFORMATION PROVIDED WILL BE MADE A V AILABLE TO THE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item yOU wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of the' public statement. Re!!ular Meetin!! Agenda topic/item number OR Topic for public forum (non agenda item) Please indicate the following: For: Land Use Public Hearin!! Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presjding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland City Council generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland. Speaker Request Form THIS FORM IS A PUBLIC RECORD ALL INFORMATION PROVIDED WILL BE MADE A V AILABLE TO THE PUBLIC 1) Complete this form and return it to the City Recorder prior to the discussion of the item yOU wish to speak about. 2) Speak to the City Council from the table podium microphone. 3) State your name and address for the record. 4) Limit your comments to the amount of time given to you by the Mayor, usually 3 or 5 minutes. 5) If you present written materials, please give a copy to the City Recorder for the record. 6) You may give written comments to the City Recorder for the record if you do not wish to speak. (Comments can be added to the back of this sheet if necessary) 7) Speakers are solely responsible for the content of their public statement. Re{!ular Meetin{! Agenda topic/item number OR Topic for public forum (non agenda item) Land Use Public Hearin{! Please indicate the following: For: Against: Challenge for Conflict of Interest or Bias If you are challenging a member (a city councilor or a planning commissioner) with a conflict of interest or bias, please write your allegation complete with supporting facts on this form and deliver it to the clerk immediately. The Presiding Officer will address the written challenge with the member. Please be respectful of the proceeding and do not interrupt. You may also provide testimony about the challenge when you testify during the normal order of proceedings. Written Comments/Challenge: The Public Meeting Law requires that all city meetings are open to the public. Oregon law does not always require that the public be permitted to speak. The Ashland City Council generally invites the public to speak on agenda items and during public forum on non-agenda items unless time constraints limit public testimony. No person has an absolute right to speak or participate in every phase of a proceeding. Please respect the order of proceedings for public hearings and strictly follow the directions of the presiding officer. Behavior or actions which are unreasonably loud or disruptive are disrespectful, and may constitute disorderly conduct. Offenders will be requ.ested to leave the room. Comments and statements by speakers do not represent the opinion of the City Council, City Officers or employees or the City of Ashland.