HomeMy WebLinkAbout1987-1201 Regular Meeting
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I fdPORT ANT:
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
DECEMBER 1, 1987
1 i
I. P~EDGE OF ALLEGIANCE: 7:30 PoMs, Civic Center Council Chambers
II. ROLL CALL
"R~ TiT "\r
III. ~PROVAL OF MINUTES: Regular meeting of November 17, 1987.
IV. UNFINISHED BUSINESS:
<qal'l<fl 1"." ~
1. Proposal by Councilor Reid to form Community Center Advisory Board.
V . NEil &-Mr SCELLANEOUS iris INES.S':
1"117 ".8t 1t 17'.. 1"
1. Oral presentation by John Fregonese, Director of Planning, of City's
computerized accident reporting systemo
20 Monthly financial commentary for period ending October 31, 1987.
3. Memo from Bikeway Committee recommending amendments to Bicycle Ordinanceo
40 Liquor license for Northlight Restaurant, 36 So 2nd-Street (Gene & Kathy
Casternovia)0
5. Memo from Director of Public Works concerning bridge construction across
Neil Creek at Ashland Municipal Airport.
6. Memo from Planning Commission concerning annexation on Clay Street
(Ordinance setting public hearing later on agenda).
7. Letter from Sabra Hoffman concerning meeting of Human Resources Subcommittee
and change in budget calendar.
VI. .~~~IC FO~~: Business from the audience not included on the agendao
'r' ~ 1 A..1>f ~..
VIr. ORDINANCES'r RESOL-qT.IONS & ~CONTRACTS:
1. First reading of an ordinance setting a public hearing on a proposed annexation
on Clay Street (Albertson Annexation).
2. Second reading by title only of an ordinance annexing a contiguous area
(Reeder Annexation) 0
3. Second reading by title only of an ordinance withdrawing recently annexed
land from Jackson Co. Fire District No.5 (Reeder Annexation).
4. Second reading by title only of an ordinance rezoning certain recently
annexed land, (Reeder Annexation) 0
5. Second reading by title only of an ordinance relative to street plugs and
reserve stripso
60 Resolution changing banking signature cards.
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"OTHER BUSINESS FROM COUNC~ILMEMBERS
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Jrx. ADJOURNMENT (Reminder: Goals Session December 11& 12, 1987)
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Attachments:
1. Minutes of Boards, Commissions & Committees.
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ROLL CALL
APPROVAL OF MINUTES
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
November 17, 1987
Mayor L. Gordon Medaris led the Pledge of Allegiance
and called the meeting to order at 7:30 P.M. on the
above date in the Council Chambers. Elerath, Reid,
Williams, Acklin, Laws and Arnold were present.
Reid pointed out that the last sentence of the second
paragraph on page four related to the discussion of
liquor licenses and property tax payments, not the
ensuing discussion regarding persons charged with
crimes. Acklin moved to approve the minutes of the
regular meeting of November 3, 1987, as corrected;
Laws seconded the motion which passed unanimously on
voice vote.
INTRODUCTION OF GUESTS:
James Watson Mayor Medaris introduced Mr. James Watson, the recently
Hospital Admin. appointed Administrator/CEO of Ashland Community
Hospital and said he has the total support of the Mayor
and Council. Mr. George Gwinnutt, B.P.A., was not able
to attend the meeting as previously planned.
AWARD PRESENTATION:
Computer-Aided
Dispatch System
PUBLIC HEARINGS:
Peachey Road
Annexation
Mayor Medaris presented an award to Police Chief Lively
which the City received from the League of Oregon
Cities for second place recognition of an excellent
computer-aided dispatch system.
A memo from the Planning Commission was read recommend-
ing approval of a request from Lyle Reeder, 1660
Peachey Road, for annexation and zone change of
property at the same address. It was noted that
findings, conditions and a staff report were attached,
along with a letter from Jackson Co. Planning Dept. in
support of the annexation, which was made a part of the
record. Planning Director Fregonese said the land is
almost all surrounded by the City limits and located
between Peachey Road and Bristol Street. The Planning
Commission recommended it be rezoned to R-1-10. City
Administrator Almquist pointed out that about '20' of
the unpaved portion of Bristol St. abutting the lot
would need to be dedicated for street purposes and made
a condition of the annexation. Fregonese agreed.
Wally and Rose Ramsay, 990 Terra, have signed an
earnest agreement for the purchase of 1.48 acres of the
lot with Lyle Reeder, owner, contingent on annexation
approval, and wish to build a single-family home in the
future. Mr. Ramsay noted the property is 2.48 acres,
11/17/87 P. 1
Regular Meeting
Ashland City Council
1~/i7/87 P. 2
PUBLIC HEARING:
Peachey Road
Annexation
(Continued)
not 2.58. Elerath asked if cutting Bristol Street for
utilities would be a problem, and Mr. Ramsay said they
didn't know when they would be able to build, so
probably not. The public hearing was closed and the
City's new Assistant Planner, Bill Molnar, was
introduced.
On question from Acklin regarding dedication of the
additional 20' to bring Bristol St. to a full width of
47', Fregonese said it would be added to the conditions
and the Ramsay's were in agreement. Councilor Reid
moved to adopt the findings and conditions of the
Planning Commission; Acklin seconded the motion which
passed unanimously on voice vote.
Annexation
Ordinance
First reading of an ordinance annexing 2.48 acres of
property at 1660 Peachey Road to the City of Ashland.
Laws moved to second reading; Williams seconded the
motion which passed unanimously on roll call vote.
Ord. Withdrawing
from Jackson Co.
Fire Dist. 5
First reading of an ordinance withdrawing recently
annexed property at 1660 Peachey Road from Jackson Co.
Fire District No.5. Acklin moved to second reading;
Arnold seconded the motion which passed unanimously on
roll call vote. .
Rezoning Ord.
First reading of an ordinance rezoning property at 1660
Peachey Road from RR-5 to City of Ashland R-1-10. Laws
moved to second reading; Williams seconded the motion
which passed unanimously on roll call vote.
COMMUNICATIONS, PETITIONS & REMONSTRANCES:
Ashland Y.M.C.A. A letter was read from Carol Jensen, Executive Director
Community Block of the Ashland Y.M.C.A. requesting approval to apply
Grant Funds for Community Development Block Grant funds through the
Request City to help construct Phase #1 of the Y.M.C.A.
facility. The Y.M.C.A. anticipates having approxi-
mately half of the necessary funds and is requesting
$230,000. Carol Jensen gave an overview of the project
to be located on Y.M.C.A. property next to the their
City Park and the Rogue Valley Manor's soon to be
constructed 40-unit senior citizen complex. It will
include a child care center and provide facilities to
low-to-moderate income families. John Fregonese
explained how the grant process works and said it would
be administered by the City of Ashland for compliance
with Davis-Bacon regulations. The grant application
will be prepared by a private consultant paid by the Y
Board of Directors. He said a public hearing would be
held, possibly on December 15th, after which the
Council would make a decision. Laws moved to give
preliminary approval to proceed with the grant
application, Williams seconded the motion which passed
unanimously on voice vote.
11/17/87 P. 2
Regular Meeting
Ashland City Council
11/17!S7 P. 3
PUBLIC FORUM: (Continued)
Watershed Enhance- Public Works Director Allen Alsing told Council of a
ment Grant recently formed Governor's Watershed Enhancement Board
to which application can be made for funds to build a
permanent settling pond for the sluicing of Reeder
Reservoir. Reid moved to place the item on the agenda
and Acklin seconded the motion which passed unanimously
on voice vote. City Administrator Almquist reminded
Council that a permanent settling pond was one of their
goals for this year. Arnold moved to authorize staff
to prepare and submit the grant application; Elerath
seconded the motion which passed unanimously on voice
vote.
Mayor Medaris led the singing of "Happy Birthday" to
Regina Stepahin, former President of the Chamber of
Commerce.
There being no further comment from the audience, the
public forum was closed.
ORDINANCES, RESOLUTIONS & CONTRACTS:
Street Plugs/ A memo from Assistant City Engineer Jim Olson was
Reserve Strips reviewed which explained the proposed amendment to the
Municipal Code concerning street plugs or reserve
strips. P.W. Director Alsing explained that a street
plug is a one-foot wide strip of. land located at the
end of a street which terminates upon undeveloped land
through which the street might logically extend, and
controls access onto that street. There are still many
of these strips owned by the City. The amendment
provides that the strip will be automatically dedicated
for public use when the street has been extended, and
applies retroactively to existing street plugs where
the streets have been extended and dedicated for public
use. The ordinance was read and Acklin moved to second
reading. Laws seconded the motion which passed
unanimously on roll call vote.
Peachey Rd. Annex.
Ordinances providing for the annexation, rezone and
withdrawal from Jackson Co. Fire District No. 5 of
property located at 1660 Peachey Road were first read
earlier in the meeting.
Transfer of
Appropriations
A resolution transferring appropriations within funds
to meet requirements of wage, salary and employee
benefit settlements was read. Laws moved to adopt the
resolution, Arnold seconded the motion which passed
unanimously on roll call vote. (Ref. Reso. #87-46)
11/17/87 P. 3
Regular Meeting
Ashland City Council
11/17/87 P. 4
ORDINANCES, RESOLUTIONS & CONTRACTS: (Continued)
Agreement to A resolution,was read authorizing the Mayor and City
Widen Glenn St. Recorder to sign an agreement with Southern Pacific
Railroad Crossing Transportation Co. for the widening of crossing number
C-429.90 on Glenn Street. The agreement provides for
the crossing to be widened to 36 feet, the width of
Glenn Street, with the City and S.P. Transportation Co.
sharing the cost. Arnold moved to adopt the
resolution, Laws seconded the motion which passed
unanimously on roll call vote. (Ref. Reso. #87-47)
Police Dept.
~alary Increases
A memo from Police Chief Vie Lively was read request-
ing a salary increase for supervisory employees of the
Police Department, to maintain the pay relationships in
light of a 3% wage increase for non-supervisory
employees on July 1, 1987 and January 1, 1988. The
resolution was read and Arnold moved to adopt. Acklin
seconded the motion which passed unanimously on roll
call vote. (Ref. Reso. #87-48)
OTHER BUSINESS FROM COUNCIL MEMBERS:
Heat Pump Retrofit Councilor Elerath expressed concern about the heat pump
Program retrofit program and asked that it be delayed until a
meeting or conversation with Dr. Tsongas, author of an
article in the Solar Energy Asso~iation of Oregon News-
letter regarding heat pumps, cou~d be held. Planning
Director Fregonese said he will talk to Dr. Tsongas and
explain our program of heat pump retrofit and weatheri-
zation and report back to Council. Laws suggested
Elerath be in on that conversation.
Community Ctr.
Board
Public Access
Television
Acq. of Property
for Downtown Pkg.
Land Zoning
Councilor Reid expressed interest in pursuing the
formation of a Community Center Board. Arnold asked
that it be placed on the agenda for a future meeting
and have people in attendance who are willing to serve
on that board.
Councilor Reid said she had read the rough draft of the
public access television proposal and if it will be a
budget item, it should be looked at, prior to the
beginning of the budget process.
Reid would like to discuss purchasing available lots
for downtown parking, either in executive session or at
a regular meeting of the Council.
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Councilor Elerath asked that ,~ be brought up-to-date
on what land in the City is ioned for which uses, and
where building has been done in comparison to permits
issued. Fregonese will comply with this request.
11/17/87 P. 4
Regular Meeting
Ashland City Council
11/17/87 P. 5
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OTHER BUSINESS FROM COUNCIL MEMBERS: (Continued)
Planning Corom. Councilor Laws asked that the Planning Commission
Minutes & Maps minutes be included with the packets for public
hearings. Acklin asked that a map of the area also be
included.
Goal-Setting
Session
Study Session
City Administrator Almquist reminded Council of the
goal-setting session scheduled for December 11 and 12
at Ashland Hills Inn. A study session was scheduled
for Tuesday, December 8, 1987 to discuss alternative
street funding mechanisms, one of the Council's goals.
Almquist will call to remind Council of this meeting.
ADJOURNMENT
The meeting was adjourned at 8:45 P.M.
Nan E. Franklin
City Recorder
L. Gordon Medaris
Mayor
11-17-87 P. 5
'~emorandum
November 20, 1987
mo:
Brian L. Almquist, City Administrator
Jtf rom:
~ubjttt: MONTHLY FINANCIAL COMMENTARY
Robert D. Nelson, Director of Finance
OCTOBER 31, 1987
Electric Utility
The Electric Utility Fund is performing well and no problems
for the current fiscal year are foreseen.
Water Quality
Water revenues likely will fall short of last year's record,
but this fund is still performing very well. No fiscal
problems are expected during 1987-88, and probably not in
1988-89.
General Fund
As indicated last month, the General Fund's trends are
favorable, at least for the remainder of the cqrrent fiscal
year.
Revenue Sharing
The U. S. Court of Appeals has scheduled arguments concern~ng
sequestered Federal Revenue Sharing dollars, and the date 1S
N~vember 24. Insofar as Ashland is concerned, the amount at
stake is about $12,000.
Hospital Fund
Due to a computer conversion, the Hospital's financial statements
will be a few days late. However, preliminary results indicate a
sharp improvement over the past three months.
Airport Fund
The Airport Fund will need a supplemental budget, because both
revenues and expenditures will be increased under the new agreement.
On balance, this fund's fiscal strength will be enhanced by the new
arrangements.
Respectfully submitted,
RObef:!-;elson
Director of Finance
RDN/td
cc: Hon. Mayor & City Council
Nan Franklin, City Recorder
James R. Watson, Hospital Administrator
~emorandum
November 25, 1987
mo:
Brian L. Almquist
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Jtf rom: /) Allen A. Alsing
~ubjtrt: Recommendation from Bike Committee
The Ashland Bike Committee, at its meeting of November
23, 1987, voted unanimously to recommend to the City Council
that Chapter 11.52 of the Ashland Municipal Code, which relates
to Bicycles, be modified as indicated on the attached draft.
The main purpose of the proposal is to bring the
existing ordinance into conformance with the Oregon State
Vehicle Code.
The most controversial section is the requirement for
an audible warning device.
Proposed changes have been double underlined for easy
identification.
Would you please place this item on the next agenda?
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AtJ ORDI\JA:ICE Arv~Er'JDING i\S}-iLA~JD I\fUNICIPAL CODE TO I\r.ODII;'Y ANY l\E-E~\ll\.CI\ I.\~
ITS E~JTI~ETY C}1/\PTER 11.52, vJliICH HELi\. TES .ro BICYCLES.
TH.E PEOPLE OF 'THE CI rry O~F ASHLAf~D DO OHDAIN AS F01LO\J\JS:
SECTI 1. Ashland ~unicipal Code, Chapter 11.52, is hereby
amended so as to read In its entirety as follows:
"Cw\PI1EF{ 11.52
J3ICYCLES~.
OI~DINA~CE f'JO.
Sections:
11.52.010 Definitions
11.52.020 Equipment
11.52.030 Regulations
11.52.040 Right--of-way
11.52.050 2esponsibility of ent or Guardian
11.52.060 Accidents
11.52.070 Bicycle License ~equired
11.52.080 Issuance of License
11.52.090 License Tags - Registration Cards
11.52.100 License Fee
11.52.110 Penalties
11.52. 010 Definitions. The following vJord~) al1d phrases, \vhen used
in this Chapter shall, for the purpose of this Chapter, have the follow-
ing meanings:
-," A . "Bicycles" means every device propelled exclusively by humarl
power upon which any person may ride and is designed to travel with not
mOl"'e than three \Nheels irl contact wi t~n tlle [~ound and v'lhich 8~re more t11aL_
l4 inches in diameter.
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B. tfBicycle HOl1te n1earlS a plJblic \'Yay, such as a sidew8_1k. not
part of a highway, that is designated by official signs or markings for
~se by pedestrians and bicyclists.
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C . fI .B i c y c 1 e IJa n e" In earl s t hat p C1. r' t 0 f t [1 e h i f~C r.. Vi a y , 011 () r..
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~djacent to the roadway, designated by official signs or markings for
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~se by persons riding bicycles.
D. "~\idir1g" is the act of propelling the bicycle by rnectns
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other than pushing it with the handse
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E. "Onerclting" is the act of hc\.ving one or more feet on tn~
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~edals to prop~l the bicycle.
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~~ For statutory provisions requiring people riding bicycles to obey
motor vehicle traffic regulations, see o~s 483.034
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F. "F\ental Agency" is any perSOY1, firm, co-partner'ship,
association or corporation engaged in the business of offering for rent,
and renting, bicycles for use by members of the public.
11.51.020 Equipment. The following equipment is required on all
bicycles and it is unlawful to operate a bicycle without its having
such eql1ipment:
A. "Bra}\es" Br'a}{es adequate to control tlle movemel1t of and
to stop and hold such bicy~le.
B. "Ligh tEl" No bicycle shall be permi tted on any bicycle
route, lane, street, or any other highway between thirty (JO) minutes
after sunset and thirty (30) minutes before sunrise without a clear,
white light visible under normal atmospheric conditions from the front
for not less than five hundred (500) feet, indicating the approach or
presence of the bicycle, and also a red light or refleqtor mirror visibl
for three hundred (300) feet from the rear; said lights, or reflectors,
must be attached to tri8 bicycle OI", in the c.llterrlative, an arIl1 ligllt
rray be used which may be placed on either the arm or the leg of the
bicycle rider.
C. "AlJ.dible Sip::naling Device" A bicycle rider u.sing arlY sidewa
~st have an aud i bIe s igna.l ing dev ice and mu st VJ8~rn pede str ians t11e'v
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~re approaching from the rear, and at a distance to allow the pedestrian
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lo move to the right in order to allow passage of the bicyclist on the
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~eft of the pedestrian. (Appropriate signs will be placed informing
pedestrians of this procedure.)
11.52.030 ~egulations. The following regulations apply to the
riding and operation of a bicycle.
A. "2=<iding 011 ~idewall\:81 in Central 13usiness District "No
person shall ride or operate any bicycle on a sidewalk in the central
business district or commercial zone.
B. "I~acing" 1\ro person shall engage in, or cause others to be
engaged in, a bicycle race upon the streets or any o~her public property
of this City without permissi~n of the Chief of Police. Ma~or race~
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~nvolving closure, or re-structuring of city streets must be presented
to the City COltrlcil tr~ough the Chief of Police.
c. "ri,~etr1od of Ridirlg" A person shall not ride a bicycle other
than wi th his/p~e~ feet on the pedals and facing the front of the bicycle,
~' ~o bicycle shall carry more persons at one time than the number for whict
it is eqtlipped.
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D. "Carry in{; Art icle s " No per'son opera tirig a bicycle shall
carry any packages, bundles, or articles which prevent the rider from
keeping at least one hand upon the handlebars and in full control of said
bicycle.
E. "rrraff ic Reg'ula tions It The use of a bicycle in the City
shall be subject to all of the provisions or laws of the State and the
laws of the City, including those applicable to the driver of motor
vehicles, except as to the latter, those provisions that by their very
nature have no application; and bicycles when ridden on a street or high-
way shall be ridden at the right-hand side of the street or highway and
within five feet of the curb when possible, arld shall pass to the right
when meeting vehicles.
I;'. "Speed on 13icycle I~outes" ~\~O bicycle sh.all be ridden 011 a
bicycle rout~ at a speed greater than reasonable and prudent for the
~ircumstances when approaching a pedestrian.
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G . "R id ing A br'ecl it /I >J 0 per s on shall r ide a bicycle upon any
street, highway, bicycle route or lane in the City abreast, or 8i~e-by-
side of any other person so riding or propelling a bicycle when it
interferes or impedes the normal and reasonable movement of traffic or
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~' nedestr ians. "
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H . " }{ i t C Ii in g 0 rl V e hie ~ ,~ S Jl I~ 0 per's 0 n, Vv hi 1 e rid in gab icy c 1 e ,
shall in any way attach him/herself or the bicycle to any other moving
\Tehicle.
I . "Tal\: ing or IT s in~~ VI i thou t PerIni s s i orl" N 0 per s on shall take
or use any bicycle without the consent of the owner.
J. Riding While Intoxicated" It is unlawful for any person
to operate a bicycle on any street, highway, ~icycle lane or route of
the City while under the influence of ~ny intoxicants.
1<.. "Par}:ing" ~\Jo person shall parl{ a bicycle upon a street,
other than in the roadway and against the curb, or in a rack provided
for the purpose of supporting bicycles, or on the curb in a manner so
as to afford the least obstruction to pedestrian traffic. When a parking
rack is provided, no person shall park a bicycle except in such rack and
within a distance of tlrree hundred (JOO) feet of such rack.
11.52.040 ~ight-of-~ay. The operator of a bicycle emerging from
an alley, driveway, bicycle lane or route, building or atherwise approach-
~ ing on a sidewalk, and upon entering the roadway, shall yield the right-
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of-way to all vehicles or bicycles approaching on such roadway that are
so close as to constitute an immediate hazard.
~ 11.52.050 Responsibility of Parent or Guardian. The parent or
guardian of any child shall not authorize or knowingly permit any child
to violate any of the provisions of this Chapter.
11.52.060 Accidents. The operator of any bicycle involved in an
accident resulting ,in injury, death, or damage to personal property shall
within seventy-two (72) hours file a written report of such accident with
the police department.
11.52.070 Bicycle License Required. No person shall operate a
bicycle upon the streets, lanes or routes of the eity unless such bicycle
has been licensed as provided for in this Chapter. A non-resident who
has complied with the bicycle registration provisions of the city or
county in which they are a resident may operate a bicycle without having
first acquired an Ashland bicycle license.
11.52.080 Issuance of License. The police department, rental agenc'
or a cycle shop in Ashland, and designated as approved by the police
departrnentA, is authorized and directed to issue, upon written applicationv
bicycle licenses which shall be valid for the life of the bicycle from the
,.
J date of issuanc~, as long as the license is clearly legible and the owner-
ship of the bicycle is not~ansferred io another. When a bicycle that is
licensed pursuant to "t11is Crlapter is sold or transferr~ed to anot11er per'\sor
who is also a resident of the City, then the new owner of such bicycle
shall, within thirty (30) days from the date of transfer, acquire a new
license. ~esignatcd agencies or shops shall report such transactions to
.
~he police department each month with the appropriate fees and forms.
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11 . 52 . 090 License Tags - ;'.~ eg;istr'a ti or1 Cards. The City shall pr ov id
license tags together with a r istration card for each bicycle license
pursuant to this Chapter. The license tag shall have numbers stamped
thereo~ in numerical order, beginning with number 1; shall have the name
of the 5ity printed thereon; and shall be suitable for attachment to the
bicycle at a place designated by the Chief of Police. The police depart-
ment shall keep a record of the information for each bicycle licensed in
order to assist with potential theft of such bicycles.
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11.52.100 License Fee. Each bicycle license shall be issued upon
compliance with the foregoing provisions and upon the payment to the
City of the sum of two dollars ($2.00) for each bicycle licensed.
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Damaged and/or illegible licenses maybe replaced upon payment to the
City of the sum of fifty cents (50~) so long as the ownership of the
bicycle has not changed since the purchase of the current license.
11.52.110 Penalties.
A. Any person who violates any of the provisions of this
Chapter is, upon conviction thereof, punishable as prescribed in Section
1.08.020.
B. Upon conviction, the court may, in addition to any other
penalty, order that the bicycle that was used at the time of the offense
be impounded until such time as may appear just and reasonable.
The foregoing Ordinance was first read at a regular meeting of
the Cornman Council held on the day of , 1987, and
passed to its second reading and duly adopted on the ____ day of
1987.
day of
, 1987
Dated this
J
APP.l\ OV ED:
r~A y OI~
ATTEST:
CITY R.EC OF\DEl\
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1!.
~tmllrandum
November 23, 1987
mo:
Honorable Mayor and Council
JIf rom:
~ubjetf:
Vie Lively, Chief of Police
Liquor License Application
An application for a Restaurant license, flew outlet, has been
received from Gene and Kathy Casternovia, dba Northlight
Restaurant, 36 So. Second St.
The background investigation on the applicants has been completed
and I recommend approval of the application.
VL:mm
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~emnrandum
December 1, 1987
ijf 0:
JIf rom:
Honorable Mayor and Council
Vie Lively. Chief of Police \ l~
~ubject;
Liquor License Application
An appliCation for a Restaurant license, new outlet, has been
received from Glenn "Beasy" McMillan, Jr. dba Thai Pepper
Hestaurant, 84 No. Main St.
The apl:Jlicant is currently licensed to operate three other
restaurants in Ashland and I recommend approval of this
application.
VI..:mm
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)THjl. .II
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STATE OF OREGON
OREGON LIQUOR CONTROL COMMISSION
Return To:
, :I. .~ICATION
GENERAL INFORMATION
(THIa SPACE IS FOR OLCC OPPICIE WE)
\ppticatton is being made for:
:J DISPENSER. CLASS A
J DISPENSER. CLASS B
:J DISPENSER. CLASS C
.J PACKAGE STORE
. ~ RESTAURANT _
:J RETAIL MALT BEVERAGE
] SEASONAL DISPENSER
] WHOlESALE MALT
BEVERAGE & WINE
::l WiNERY
This application form coats $5.00. A non-refUndabte processing fee is ....... when you submit this completed form to the Commls8ion
(except for Druggist and Health Cant Facility Licenses). The fiUng of this application does not commit the Commission to the granting of
the license for which you are applying nor does it permit you to operate the business named below. \\ :}.... \ };.I . '
No. 16 3 8 6 fr~(\it ""tJ;~U
(THIS SPACE . FOR ern OR COUNTY ...
NOTICE TO CITIES AND COUNTIES: Do not consider this applica-
tion unless it has ~ stamped and signed at the left by an OLCC
representative.
o Add Partner
o Additional Privilege
o Change location
o Change Ownership
o Change of Privilege
o Greater Priviktge
o Lesser Pr~U RECEIVED
fit New Out~~ CONTROL COMM
o Other
THE CITY COUNCIL. COUNTY COMMISSION. OR COUNlY
COURT OF
(Name of City 01 County)
RECOMMENDS THAT THIS LICENSE BE: GRANTED _
JON
DENIED
C:: 1-,1987
DATE
BY
UCENSE DMSJOII
(Signatu....)
TITLE
:AUTION: If your operation of thiS busrness c;epends on your receiving a liquor license. OleC cautions you not to purchase. remodel. or
start constructton unttl your license is granted.
1. Name of Corporation. Partnership, or Individual Applicants:
1) =* --7",fT'd( !,Je 2l
~ ~
5)
6)
(EACH PEf\50N LISTeD ABOVE MUST FILE AH tNOtV1OUAL HISTORY AND A FINANCIAL STATEMENT)
-r~A l' t ~'i"fl ~
'I
2. Present Trade Name
3. New Trade tQme
... Premises address
5, BUSiness malting address
Was premises previously licensed by Olee?
I, "yes. to whom:
~
Typeof~
--.........-...
l Will you have a manager: Yes_
N~
(ManIIger ..... fill out IndMdual History)
. .OlCC representat,ve m,king investlga. t'-?n may contact:
41" ll&\' h1
(Aod'na}
1. Win MyOne else not. signIng t~hare in the ownership or receive.. weentag. of profits Of' bonus from the
buSlIless? Yu_ No.:::::::::: t>.. h \ d
I, What is the toca. govemin~ body where your premises '5 located? S d 1\ .
.....-::> 1'1-"- of City 01 County)
~~\.f M(1", I ~ \~,,j
42>'2.~ 40l. ~S8Q
(Tel, No, - ftOIftI.~. ...........
.UTlON: The AdminIstrator of the Oregon liquor ContrO! Commission must be notified if you are contacted by anybody offering to
influence the Commission on your behalf.
Applicant(s) SIgnature
(In case Of corporation. duly
authorized offIcer thereof)
1)
2)
3)
4)
5)
,I..... _
oCel~
)""' 145ot~ (1-12)
\
6)
J
JlHemnrandum
November 25, 1987
ijI 0:
Brian L. Almquist
JIf rom: J!. Al AIsing
~ubjett;
Proposal to Relocate Bridge
At the time that the Ashland Airport was planned, it was envisioned
that the entrance would be from E. Main Street and land was obtained for
that purpose. As plans proceeded, it was determined that a better
entrance would be from the Dead Indian side and the final development
utilized Dead Indian for that purpose.
As the general area began to develop and Ashland Hills was
constructed, the Airport Master Plan consultant recognized the economic
value of a pathway for airport users between the airport and Ashland
Hills. The present Master Plan includes such a link and the Airport
Commission has for several years looked for ways to implement this
element of the Plan.
The Commission has felt that the project could best be developed in
a cooperative effort by the City, County, Ashland Hills, and the FBO.
Ashland Hills has indicated a keen interest and would be involved
in development of a paved pathway from E. Main Street to its
restaurant/motel complex.
Jackson County would be involved in a pathway along E. Main Street
between the airport access and the Ashland Hills property. The County
recently indicated that a bikeway along E. Main Street is its second
highest bikeway priority and has completed engineering design work and
has submitted a grant request to the State for this project.
The City and the FBO would be involved in construction of a
footbridge over Neil Creek and an aircraft tiedown area adjacent to the
creek on the south side of the runway.
The most expensive part of the City's portion of the project will be
the footbridge. A number of alternatives have been investigated and it
appears that the most economical approach would be to relocate a bridge
which is presently at the Lithia springs property. We do not have a
.record of when this bridge was constructed but we know that it has not
been used for over forty years. It is steel and could be moved and
rehabilitated rather inexpensively. Major costs at the Neil Creek site
would be the new abutments.
The Airport Commission would like to know the Council's feeling
concerning this proposed relocation.
~emnrandum
November 23, 1987
ijIo: City Council
~ rom: Planning Commission
~ubjett.: Albertson Annexation - Clay Street
Please schedule a public hearing concerning this
annexation request. Enclosed please find the
Staff Report, Planning Commission meeting minutes,
and recommended findings for adoption. Conditions
5, 6, 8, 9, and 11 should be deleted from the findings
since they dealt with a previously submitted site
review. The Planning Commission is presently
processing another site review for this property.
~j
~;
Notice is hereby given that a PUBLIC HEARING on the following
request with respect to the ASHLAND LAND USE ORDINANCE will be held
before the ASHLAND CITY COUNCIL on the 18th day of ~ovember 1986 at
7:30 ~ at the ASHLAND CIVIC CENTER, 1175 East MaIn Street,
Ashland, Oregon. At such Public Hearing, any person is entitled to
be heard.
If you have any questions or comments concerning this request,
please feel free to contact the Ashland Planning Department, City
Hall, at 482-3211, ext. 253.
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PLANNING ACTION 86-100 is a request for annexation, zone change and
site review to change 9.8 acres of RR-5 County zoned property to
R-I-3.5 City zoned property and to develop a 122-unit senior
retirement facility. Comprehensive Plan Designation: Suburban
Residential; Current Zoning: RR-5j Proposed Zoning: R-1-3.5i
Assessor's Map # lIe; Tax Lot 3100.
APPLICANT: Hank Albertson
,i
~/
I
,;.
"
ORDINANCE NO.
AN ORDINANCE DISPENSING WITH AN ELECTION WITHIN THE CITY OF
ASHLAND ON THE QUESTION OF A PROPOSED ANNEXATION AND SETTING THE
TIME AND PLACE FOR A PUBLIC HEARING THEREON: SETTING A PUBLIC
HEARING DATE ON THE WITHDRAWAL OF CERTAIN REAL PROPERTY FROM
JACKSON COUNTY FIRE DISTRICT NO.5; DIRECTING PUBLICATION OF
NOTICES AS DIRECTED BY ORS 222.524; AND DECLARING AN EMERGENCY.
(ALBERTSON ANNEXATION)
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The City of Ashland finds that the owners of the property
described in Exhibit "A" attached hereto and by this reference incor-
porated herein have consented to the annexation of said land to the
City of Ashland. The Council further finds that there are no electors
residing in the proposed annexation.
SECTION 2. The submitting of the question of the annexation is hereby
dispensed with and a Public Hearing is hereby called at the Council
Chambers, Civic Center, 1175 East Main Street, Ashland, Oregon, on the
5th day of January, 1988, at the hour of 7:30 P.M., at which time all
persons may appear and be heard on the proposed annexation.
SECTION 3. Pursuant to ORS 222.524 a Public Hearing shall be held on
January 5, '1988, at 7:30 P.M. in the Council Chambers, Civic Center,
1175 E. Main Street, Ashland, Oregon, on the question of withdrawal of
certain real property from Jackson County Fire District No.5. All
persons may appear before the Ashland City Council and be heard on the
question. The real property above mentioned is situated in Jackson
County, Oregon, and more particularly described in Exhibit "A" attached
hereto and by this reference made a part hereof.
SECTION 4. In order to schedule a public hearing in a timely manner,
the public interest requires that an emergency be declared and this
Ordinance shall take effect on its passage and approval by the Mayor.
The foregoing Ordinance was first read on the 1st day of December,
1987 and duly PASSED and ADOPTED this 15th day of December, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of December, 1987.
L. Gordon Medaris
Mayor
~_._----
Exhibit "A"
NOTICE OF PUBLIC HEARING
A public hearing will be held by the Ashland City Council on
January 5, 1988 at 7:30 P.M., in the Civic Center Council Chambers,
1175 E. Main Street on the following subject:
Proposed annexation, withdrawal from Jackson County
Fire District No. 5 and rezoning of property located
North of 289 Clay Street between Highway 66 and East
Main Street, comprised of tax lot 3100 of assessor's
map no. 39 1E lIe and containing 9.8 acres. (Hank
Albertson, applicant)
All interested persons are hereby called upon to appear at said
hearing to express their views either for or against the above
proposal. Written comments will also be received at the office of
the City Recorder, Ashland City Hall, during business hours until
5: 00 P.M." January 5 1 1988.
by Order of the City Council
,/
C..- ----J - //
~. /; L // j /f ·
-"---/'Id~...,.,..., ., --;r'~ #--~~_LL.----
Nan E. Fran1<.lin /
City Recorder
PUBLISH: Daily Tidings
December 18 and 25, 1987
~r
,)
Sabra Hoffman
345 Scenic Drive
Ashland, Oregon 97520
No v emb e r 2 q, 1 987
Ashland City Council
City Hall
Ashland, Oregon 97520
Dear Council Members,
I am concerned that a problem associated with last year's funding of
human resources agencies will occur again this year. Representatives
from agencies which hadnl t been funded before and werenl t funded last
year were offended by the Human Resources Subcommittee's treatment of
them. I can understand why.
These agency representatives made their respective presentations, yet
few subcommittee members posed questioT15 or showed interest in
presentations. The appearance, if not the reality, of the
subcommittee's process was that the presentations were superfluous,
s i Ii C e 5 U b c. 0 mm i t tee me m b e r 5 I m i n d 5, b y and 1 a r gel we rea 1 rea d y mad e u p
and the agencies that would be funded in FY'87 would be the same as
those that had beell funded in FY'86, This situation is unfortunate,
since dedicated agency professionals deserve only respectful
treatIuerlt, and I am sure that no one on the subc.ommittee intended to
be offensive.
I dOll.'t have a solution for this problem. However, I would like to
see the subcommittee have a chance to deal with this issue and to
consider whether or not we could do things differently. With this in
!Uirld, I propose that the Budget Calendar be changed to enable the
Human Resources Subcommittee to meet immediately after the first
Budget Committee meeting.
Sincerely Yours,
~~4~ J4P~~-/~
Sabra. Hoffman
. __;'M,.,....<.,~v~'-~:--~~.--:~.~-~..~::..-_.., 'c-:r:"........,._>:1~",:>""!!'."'C~
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~emnrandum
November 23, 1987
~o: Brian L. Almquist, City Administrator
Jff rom: Robert D. Nelson, Direc tor of Finan-:.:.e
~ubjett: CHANGE OF BANKING SIGNATURE CARDS
Due to the change in Directors of Finance, we will need
authorizations to file new signature cards with banks
and savings and loan associations.
Attached is a Resolution for Council consideration.
It would be best if this matter could be presented' to the
Council on December 1, even though the effective date is
not until January 1, 1988. If any of the institutions
require a different format, there still would be time to
make corrections.
The same language should suffice for all the following:
Benj. Franklin Federal Savings & Loan Association
First Interstate Bank
Jackson County Federal Savings & Loan Association
Klamath First Federal Savings & Loan Association
United States National Bank of Oregon (U. S. Bank)
Western Bank
It should not be necessary to read 'the Resolution more than
once, provided that the above list is publicly read, and it
is clear that a separate Resolution will be on file for each
entity.
Respectfully submitted,
(Jt+
Robert D. Nelson
Director of Finance
RDN/td
cc: Hon. Mayor & City Council
Nan Franklin
Jill Turner
Resolution No. 87-
f
A RESOLUTION DESIGNATING BANKING DEPOSITORY AND
CITY OFFICERS AUTHORIZED TO WITHDRAW MONEY THEREFROM
RESOLVED, that
at anyone or more of its offices, is hereby designated
banking depository of the City of Ashland, and the following are
hereby authorized to sign on behalf of said City, orders for payment
or withdrawal of money: L. Gordon Medaris, Mayor, or in his absence,
Donald Laws, Acting Mayor, and by either Nan E. Franklin, Recorder/
Tre~surer, or in her ab~~n~e,.~ill~.Turner, ~~~ectorof Finance/
Ass~stant Treasurer, UIP'en jJ.ul'unS; ;:;;Ll.p-ru/~-;)I/1_./ (LIYL'f)l-{fLt.~11 r.
Such authority shall remain in force until revoked by written
notice to said bank of the action taken by the Council of the City
of Ashland.
It is agreed that all transactions between said bank and this
City shall be governed by contract as printed on this signature card,
deposit slips and other forms; that said account is subject to bank's
service charges in effect at any time; that statements, canceled
vouchers, deposit slips and other entries may be mailed to this City's
address shown on the bank's records; that this City will examine the
statement of account, canceled vouchers, deposit slips and other
entries within 30 days after delivery or mailing date; and that City
will notify the bank in writing within 30 days of the delivery or
mailing of any statement of account, canceled vouchers, deposit
slips, or other entries of any forgeries or other apparent discrep-
ancies; or failing to do so, the said statement of account, canceled
vouchers, deposit slips and other entries will be considered correct
for all purposes and this City will hold the bank, its officers and
employees, harmless from any and all liability whatsoever. All
prior authorizations are hereby superceded.
RESOLVED, that this resolution shall take effect on January 1,1988.
the foregoing resolution was READ and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on the
day of 1987.
Nan E. Franklin
City Recorder
day of
, 1987.
SIGNED and ~PPROVED this
L. Gordon Medaris
Mayor
,.
/
CITY OF ASlfLAND SENIOR PR()G.R~l
Board Meeting
November 4, 1987
CALL TO ORDER
The meeting was called to order at 4:05 p.m. at the Hunter Park Center by Chair
~~vis Cloutier. Board members in attendance were Miles Armstrong, Lois Banke,
George Foster, B. J. Holland and Don Laws. Also in attendance was Program Director
Barbara Dunlap.
HANDOUTS
Dunlap passed out copies of a 10/19 memo from Mayor Medaris regarding use of
City stationery. She also distributed copies of the OREGON ROADS NEwSLETTER
article which described taxi discount programs in various cities in Oregon.
Copies of these documents are attached.
MINUTES
Minutes of the October 7th board meeting were approved.
BOARD VACANCIES
Cloutier announced that the terrnsof Lois Banke and George Foster will expire
at the end of 1987. Each has agreed to serve another term. She will pass this
message on to Mayor Medaris and ask him to appoint another council liaison to
fill the vacancy left when Beverley Bennett resigned her position.
DIROCTOR'S REPORT
Dunlap announced that the Governor of Oregon is sponsoring a Conference on Aging
on March 7,8 and 9. She distributed delegate application forms and asked board
members to share them with an older person, advocate or caregiver who might
be able to represent the senior population of Southern Oregon at the conference.
A copy of the form is attached to these minutes. Dunlap stated that the application
forms are to be mailed to the RVCOG Aging Program where a screening committee will
choose 21 people to attend the conference as delegates from Jackson and Josephine
counties. She anticipates a public forum will be held to identify issues to be
brought to the conference 0
Dunlap shared with the board that she attended a Transit Association Conference
last week. She reported that questions have been raised regarding inclusion
of residents of long-term and foster care facilities in the taxi program. She will
also be attending an Oregon Transit Association board meeting later this week.
She reported that during October 504 rides were provided through the Taxi Discount
Program. This included 22 wheelchair van rides. The ticket cost to the program
was $1,184.00.
Dunlap asked the board to give input regarding her plan to ask ACCESS to provide
a person or funds to pay an Ashland outreach worker to man the low-income fuel
assistance program this year. The service is provided elsewhere in the county
by ACCESS but Ashland has historically provided it gratis. Due to present work
load, it is not possible this year. Board members agreed.
Administration of the taxi discount program has been more time conswning that had
been anticipated. Some of the grant money needs to be used for these costs.
. . T
DIRECTOR'S REPORT (CONT.)
Ashland YMCA has requested a letter of support from the Senior Program indicating
how seniors might use their proposed new building. After discussing the request
board members concluded that a letter should include comments indicating that
while we see no immediate unmet need by seniors, it would be a good addition
to the community as a whole and that we look forward to the addition of a swimming
pool which would be used by seniors.
Dunlap shared a request received from Frank DtEntremont, Community Services
Volunteers, regarding a group of college stl1dents who wish to serve Seniors
in Ashland. She will discuss this further and perhaps suggest involv~~ent with
the meals-an-wheels or ,crisis intervention programs. Laws suggested that the Senior -
Program should be involved in the supervision of the proposed student activities.
Dunlap reviewed a draft of the proposed 188/189 budget. She is proposing the increase
of time for Outreach work from 0.5 to 1.0 FTE. She will also request increased
funding from the cigarette tax moneys and from the COG Aging Programs. This
budget will be presented to the city by January 1.
CITY COUNCIL LIAISON
No report
There being no further business, the meeting was adjourned at 5:10 p.m.
Respectfully submitted,
Lois Banke
- ~"'---T--'- ---
~ -.---.-
..
ASHLAND HISTORIC COMMISSION
Minutes
November 4, 1987
CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Vice Chairperson
Terry Grant at the Ashland Community Center. Members present were
Terry Grant, Lorraine Whitten, George Kramer, Margaret Dode, Jim
Lewis and Maxine Colwell. Also present were Associate Planner
John McLaughlin and Secretary Sonja Akerman.
APPROVAL OF MINUTES
Lewis moved and Kramer seconded to approve the Minutes of the
October 7, 1987 meeting. Motion passed unanimously.
STAFF REPORTS
PA #87-140
Conditional Use Permit
Corner of pioneer and "C" Streets
Barbara Mumblo
McLaughlin presented the Staff Report, explaining the applicant
has requested a Conditional Use Permit for the temporary use of
the property located at the corner of pioneer and "C" Streets to
be used as a Christmas tree lot. No problems have emanated in the
nine years the applicant has used this site.
Kramer moved and Dode seconded to approve this application.
Motion passed unanimously.
PA #87-147
Conditional Use Permit
Corner of North Main and Church Streets
Lorrin Lambert
McLaughlin explained this application is also for the temporary
use of the property to be used as a Christmas tree lot. The
location proposed is on the corner of Church and North Main
Streets.
Kramer moved and Whitten seconded to approve this application.
Motion passed unanimously.
Ashland Historic Commission Minutes
November 4, 1987
Page 2
PA #87-146
Conditional Use Permit
261 West Hersey Street
Arthur and Audrey Sochor
The applicants are proposing to operate a traveler's accommodation
in their home located at 261 West Hersey street. McLaughlin
informed the Commission that the Sochors intend to locate two
units in the main house and two in the carriage house. Hersey
Street is a designated collector street in the Transportation
Plan and is scheduled to be paved next spring from North Main
to Oak Street. Sochors will probably be required to pave the
alley and the parking area.
Mr. and Mrs. Sochor, who were present, stated the remodeling plans
are designed for handicapped access, both in the main house and
the carriage house. They also explained the main house is presently
finished with three different types of siding and the carriage
house is unfinished, covered only with diagonal boards. They
would like to finish the outside of the carriage house with ship
lap siding, identical to that of the main house.
McLaughlin clarified the fact that the Sochors haa already started
the remodeling process and had been issued a building permit, with
the approval of Cloer. Windows have been added to give the
feeling of verticality.
After further discussion, Kramer moved and Dode seconded to approve
the application. Motion passed unanimously.
(A separate list of sign permits and building permits approved by
members of the Historic Commission during the month of October is
attached.)
McLaughlin then presented proposed plans for the Ashland Teen
Center, which includes an addition on the American Legion Hall.
He explained that a building permit would be required, but no
planning action would be involved. Discussion ensued and the
Historic Commission agreed that more details are needed before
input could be offered.
Although 225 Grant is not in the Historic District, McLaughlin
wanted the Commission to be aware that Main Street Development is
proposing a 21 unit apartment complex at that location and that if
the proposal is approved, the Craftsman house presently occupying
the site will be removed. Discussion ensued and it was decided
that Lewis and Kramer would meet at the site to determine the
condition of the house and hence, if it is indeed worth saving.
Kramer stated he would like the' Commission to comment on the fate
of the house.
.
Ashland Historic Commission Minutes
November 4, 1987
Page 3
OLD BUSINESS
Demolition Ordinance. It was noted that the Ordinance amending
the Building Code with respect to the demolition of historic
structures had its second reading at the City Council" meeting on
November 3 (and it did pass). Grant read Cloer's comments to the
City Council regarding this proposed Ordinance (a copy of which is
attached to these minutes).
Sign Ordinance. Kramer stated he had written a letter to Carlyle
Stout (Planning Commission Chairman) regarding his thoughts
concerning the protection of historic signs, and included a copy
of the Sign Code Ordinance from the City of Pasadena, California.
To date, he has had no response. McLaughlin stated he will bring
up the subject at the next Planning Commission meeting.
Lincoln Statue. Lewis reported he had talked with Parks Director
Ken Mickelsen and John Fregonese regarding the restoration of the
Lincoln statue. The committee will meet in the near future and
should be ready to go to the next Park Commission meeting.
Perozzi Fountain Marker. Grant said she and John Fregonese will
attend the next Park Commission meeting with a rendering of the
marker.
Historic Area Street Markers. Grant informed the Commission she
had received a bid for 120 enamel markers in the amount of $1,950.
Historic Registry Nomination. An application was received for the
nomination of the buildings located at 105 Bush Street to the
National Registry of Historic Places. After lengthy discussion,
Kramer moved to inform the City Council that, in the Historic
Commission opinion, this application does not contain enough
information to determine the significance of the property and its
eligibility to the Registry and advises that the applicant do
further research and resubmit the nomination with more information
to the State Historic Preservation Office. Whitten seconded and
the motion passed unanimously.
Golden Spike Celebration. McLaughlin stated Patti Acklin had
contacted him regarding the celebration of the Golden Spike on
December 17. She is in need of help with the last meeting. Dode
volunteered to attend.
Governor's Conference. Lewis stated he and Kramer had attended
the Governor's Conference of the Historic Preservation League of
Oregon at Timberline Lodge on Mt. Hood. He presented pictures of
the lodge and different arts and crafts, then briefly described
the work sessions.
...
Ashland Historic Commission Minutes
November 4, 1987
Page 4
NEW BUSINESS
Kramer informed the Commission he will be resigning from the
Commission, as he is attending the University of Oregon in Eugene.
ADJOURNMENT
There being no further business, the meeting adjourned at 10:00
p.m.
~ Ashland Historic Commission Minutes
" November 4, 1987
Page 5
PERMITS APPROVED BY MEMBERS OF HISTORIC COMMISSION
OCTOBER, 1987
137 East Main
Dennis O'Ryan Satellite Dish
120 Sixth street
Pentacosta1 Church Reroof
216 Central
George Estrona Reroof
171 Church
Mark & Cindy Brown Remodel/Addition
53 North Second
Dom Provost Reroof
261 Hersey
Arthur & Audrey Sochor Remodel
31 Water Street
Floyd Haines Demolition (actually,
hole knocked in wall
of New Playwrites'
Theatre to accommodate
door)...Historic
Commission approval not
required at this point.
57 North Main
pinnacle Orchards Sign Permit
/:
~'
CITY OF ASHLAND
PARKS AND RECREATION CCHfiSSION
REGULAR MEETING
October 28, 1987
Cha.irmarl Crawford called the meeting to order at
7:00 P.M. at 340 S. Pioneer street.
ATrE:NDANCE :
Present:
Absent:
Adams, Crawford, Jolmson, Pyle, Reynolds, Mickelsen,
None
I . ADDITIONS OR DELETIONS
TIlere were no addi tions or deletions to t11e agenda.
II . APPROVAI. OF MINUTES
Commissioner Johnson made a motion to approve the
minutes of the Regular Meeting of
September 29, 1987. Commissioner Adams seconded.
The "rote \-laS: 5 yes - 0 no
III. BILLS AND FINANCE'S
A. ~"pproval of prev_io~ month I s disburse~nts
Commissioner Adams made a motion to approve the previous month's disbursements
as indicated by Payroll checks #6299 - 6349 in the amount of $25,963.10 and
Payables checks #10337 - 10439 in tIle amount of $87,354.35. Commissioner
Johnson seconded.
The vote was: 5 yes - 0 riD
B. TraI1;.Sfer of ap.propriations; s~eme11ta!y budget
Director Mickelsen presented a memorandum to the Commission outlining the
routine transfer of appropriations necessary to adjust the department's 1987-
88 budget to cover salary adjustnlents which had been previously approved by the
Commission. After reviewing the memorandum, Commissioner Johnson made a
motion to approve the transfer as presented. Commissioner Adams seconded.
The vote was: 5 yes - 0 110
ASHLAND PARKS AND RECREATION C()fvMISSION
Regular fv1eeting - October 28, 1987
PAGE 2
BILLS AND FINANCES
Supplelnenta~budget - continued
Included wi thin the memorandtun to the Cormnission on the annual transfer of
appropriations was an explanation to the Comnission on the possibility that
the department may need to request that the Ci ty Budget Committee approve a
supplementary budget for the department during tllis fiscal year. He explained
that funds which had been allocated to be spent in 1986-87 on capi tal
improvenlent projects had not been spent because the projects were not able to
be completed in 1986-87. Therefore, the balance of the funds which have been
allocated for these projects were carried over into 1987-88 but have to be
re-allocated for expenditure in this fiscal year. After brief discussion,
Commissioner Adams made a motion to have the Director request a supplemerltary
budget if needed. Corrunissioner JOlmso11 seconded.
The vote was: 5 yes - 0 no
IV . AUDIENCE PARTICIPATION ON THE AGENDA
A. B~st for arc~eol_ogica_l sturJy ill. L.!j:hia._Park
Nan Hannon, representative from the Southern Oregon Historical Society, and
Rich Olma, arclaeologist fronl Soutllern Oregon state College, were present in
the audience to request that the Cormnission grant permission to them to
conduct an archaeological dig on park property near the front entrance of
Lithia Park. fv1.s. Harmon made a presenta.tion to the Commission illustrating
the importance of the pre-historic and historic aspects of tllat part of the
plaza to Ashlarld and the value which gathering more information concerning
the history of that area could have to the cOJmmmi ty . Mr. alma explained the
specifics of what would be involved in conducting such an archaeolog-ical dig.
Director Mickelserl explained that irl speaking wi th Mr. Olma he believed that
the archaeological dig could coordir~te with the department's schedule for
work in the front of the pclrk this winter.
Generally speaking the Commissioners responded favorably to such a coopex-'ative
effort. However, the Corrunissioners also expressed some concern that if a
test dig was conducted in the areas in which the department would already be
working and the results proved favorable tllat there might be some pressure to
continue the dig into other areas. l11e Corranission asked for assurance froln
Mr. alma tllat he understood that it was tlle Corranission' s primary concern to
keep the park at i ts best for use by the general public and by approval of
this limi ted rec;p.lest ~uld not want to lead him or the historical society to
believe that an expanded dig \AK)uld be approved. Mr. Olma said that he did
understand and agreed. wi th the Commission IS posi tion. He said tl-at regardless
of wllat the dig found, the Ccmmission would not be asked to allow further
digging into the lower park. He said that, in another point in time, if the
depc\rtlnent had plans to al ter other areas of the p3rk and further archeological
investigation would fit in to e}{istin,g pclrk plans, perhaps another joint
venture could be r:>ossible but i t was not assumed.
ASHLAND PARKS AND RECREATION Cot+1ISSION
Regular Meeting - October 28, 1987
PAGE 3
f!'ION
AUDIENCE PARTICIPATION - Archaeological dig - Lithia P?rk
Corrmissioner Adams made a motion to allow Rich alma, under the auspices of
the Southern Oregon State College Anthropology Department, to c9nduct a
limited archaeological exploration at the front entrance of Lithia Park with
the rmderstanding that Mr. Dlma would sign as agreement outlining the scope
of the project as presented. Cormnissioner Reynolds seconded.
l'1le vote was: 5 yes - 0 no
V It AUDIENCE PARTICIPATION NOT ON 'mE AGENDA
None
VI . OLD BUSINESS
A. Discussion_Ql~Ylrn.._ So. .-Eio11eer
Director Mickelsen said that he had contacted Al Alsing who indicated that
the last count that had been made of traffic on So. Pioneer Street was in
1981 and that he 'WOUld like to do a new count. In 1981, seventy seven cars a
day were counted. John Fregonese, Director of Planning, said that that count
was extremely low and tl1at he :personally would not be opposed to the closing
of So. Pioneer Street. Other city officials indicated that they felt
differently. Director Mick:elsen said that if the Conunission wanted to
seriously consider the option of having So. Pioneer Street closed to vehicle
traffic, it would need to request a thorough study of the ramifications to
the city in general.
Leah Ireland, resident at 130 So. Pioneer Street, was present in the audience
to encourage the Couunission to take some action concerning So. Pioneer and
not leave the road just the way it is. She related her experience living at
that point in the street wllere t11e road turrlS froln paved to unpaved and
indicated that she considered tile road very llaZardous and wi tnessed extremely
frequent condi tions which she considers very dangerous. She reiterated
several particular instances whicll had made her most uncomfortable.
In discussion, the Conunissioners considered several options: leaving the
street as it is; paving as a standard street; paving and asking that the
street be made one 'Way including a walking/bicycle isle; and, asking to have
the street closed to vehicular traffic. Generally speaking the Commissioners
leaned toward asking that the street be closed so that it could become more a
part of the park experience than just another thoroughfare.
rION Commissioner Johnson made a motion to request that the City COWlcil authorize
city staff to conduct a study on the feasibility of closing So. Pioneer
Street to vehicular traffic and to make such information available to both
the Parks Cc)mmission and the Council. Conunissioner Adams seconded.
Commissioner Pyle said that he believed that when writing the Council to
request the study i t should be made clear that the Corronission was seeking
infonnation but not makil1g a recommendation at this time. The other
Corrmissiorlers concurred.
The vote \IaS: 5 yes - 0 no
ASHlAND PARKS AND RECREATION Cot+1ISSION
Regular Meeting - October 28, 1987
PAGE 4
OLD BUSINESS
South Pioneer Street - continued
rION Corrmissioner Pyle indicated that tie would like information on bOth options
arrl made a motion to have the Director request that the ci ty staff work up
cost estimates for paving SOu Pioneer Street. C~mnissioner Johnson seconded.
The vote was: 5 yes - 0 no
B. .T~~er Trust Projects
Director Mickelsen presented cost estimates to the Commission for the two
projects which would be presented to the Tayler trust board. Both projects
fell within the financial restraints of the possible donation. He indicated
that staff had indicated to him that it fel t that the restroom/picnic area
project ~Knlld be the more visible and widely appreciated addition to the park.
For various reasons, the Commission ultimately decided to present the
restroom/picnic area proposal to the trust board as ttleir first priority.
During the discussioIl, however, Corranissioner Crawford spoke very strongly in
favor of keeping the hillside erosion problem a priority for the C~mnission.
The Commission basically agreecl teat hillside erosion would r~nain a priority
for the Conmission and trlat, if necessary ,it WOtlld pursue other sources of
funding to begin addressing the problem.
Director Mickelsen indicated that he would contact Mr. MUnsell to set up a
meeting time to present tIle proposals to the trustees.
C . Lincoln Schqol Agre~~nt
Director Mickelsen indicate<i that the Asrlland School Board had accepted the
Lincoln School Development/Maintenance Agreemerlt as written and indicated
that the Conunission needed to a'L1thorize tIle Chairman to sign the agreement.
rION Commissioner Pyle so moveci. Corranissioner Johnson seconded.
The vote was: 5 yes - 0 no
D. WOrking plan for entrance to Lithia Park
Director Mickelsen presented documentation which he llad received fr~n two
tree experts which supported the park horticulturist's opinion that two of
the large, old trees at the front entrance to Lithia Park needed to be removed
because they were failing and should re considered uhazardous trees." He
revie\AJed the plan which had been approved by the Corronission earlier to remove
those trees, relocate the sidewalk, and replant large replacement trees 0 He
also indicated that he had been working wi th the newspaper, the media, and
wi th the Ashland Tree Conunission to let the public Imow that the trees are
going to be relnoved and why ~
ASHLAND PARKS AND RECREATION CCM4ISSION
Regular Meeting - O~~Qper 28, 1987
PAGE 5
VII.
NEW BUSINESS
None
VIII. CORRESPONDENCE, cctMJNICATIONS, DIRECTOR I S REPORT
A. !1lUlte~_~~rk_Buildirn. usage
In a memorandum, Director tw1ickelsen informed the Commission that the departmerlt
had beerl receivirlg numerous requests from scout grouI?S which requested using
the Hunter Park Building on a regular weekly basis for their meetings.
Historically, Commission policy has been that such groul?S could schedule tile
building for regular usage in the afternoons but not in the evenings.. Policy
has been that no one particular group would be scheduled in the building in
the evenings on a weekly basis so that the building could be available to a
wider range of groups who might wish to use tIle tluilding on an occasioral
basis · flowever, du.e to the number of requests by scout groups which
represented a broad spectrUJn of the populatioll of young people in Ashland,
Director Mickelsen asked whether or not the C~mnission might like to modify
teat policy. He fel t that a modification of policy migl1t improve the
utilization of the building.
After lengthy discussion, the COl1nnission decided to make two evenings a week
available to scout grou:ps to schedule the building for regular meetings wi th
the U!lderstanding that two time frames would be set up each evening so that
mo!'e than one group could be acconnnodated per evening. The Parks office staff
'NOUld work out tlle schedule as to wrlich evenings to best fi t building usage.
B. ~hlar1d High_~gh<?Q.LGrqguatiorl
Director Mick.elserl presented a melnorandum to the Commissioners which indicated
that he had been contacted by the sc1100l district admirlistration requesting
usage of the Bandshell for 1988 High School Graduation. Graduation for the
class of 1987 had been held at the Bandshell due to the unavailability of the
high school football field. Before granting permission for the graduation
exercises in 1988, the Commissioners were interested in knowing whether or
not this indicated a policy change for the district and whether or tl1e school
board had a policy concerning the location of gradllation. Corranissioner
TION made a motion to have the Cc.)lmnission chairmarl wri te a letter to the Ashland
School Board inquiring what their policy is concerning the location of lligh
school graduation. Connnissioner Johnson seconded.
l'he vote was: 4 yes - 0 no (Pyle)
ASHLAND PARKS AND RECREATION CavMISSION
B~r Meeting - October 28, .1987
PAGE 6
IX. ITEMS FRCM CCI+lISSIONERS
A. Commissioner Pyle - skate'board.!!!g
General consensus among the Conmissioners was that there was sufficient
public interest expressed at the recent stucly session to warrant furtller
investigation concerning building a skateboard facility. No Commissioner
spoke in opposition to having such a facility a part of Ashland's park system.
It was decided that the Commission's sy~teboard committee would work with
City to determine specifics concerning the liability insurance issue.
x. NEXT MJNTH I S AGENDA
The next Regular Meeting was schedtlled for Tuesday,
Novelntl€r 17, 1987 at 7:00 P.M.
XI. ADJot~
ReS,Jf .1 Ctflyl)y s;,~itted,
IbMJ {5h~J!c(,N
Arm Benedict
Management Assistant
. .' r
,I
Wo:
Jlft em 0 r n ndum
November 13, 1987
Mayor Medaris & City Council
JJf rOnt:
L . F: . 1< in ,g, ?' ire C [1 i e f 01. R. /<::.. .
~ltbjrtt: HONT:il.,Y F~I=PORT OCTOBER 1987
During the month of Cctobe~, Ashland Fire Department
}")esf<)nded LO 9 C alarrTls Dr) calls for serVlce. \ve arlE
still rurlr~ing about lOQ6 over 1986.
This year on Halloween we responded to less than
half the calls that we did in 1986. The Halloween
~part~! seerned to be in control t~his ~lear.
In Sep~ember we held an open examination for the
position of Battalion Chief. Fire Chief, Don Paul
of Ceritral Poirlt, Oregon, flas l)een selected and has
accepted the position. We are very pleased, Don will
bring many years of experience to the City of Ashland
and comes highly recommended.