The URL can be used to link to this page

Home My WebLink About1987-1103 Regular Meeting . ,.-- Any c.,vv<..:L~YL (..(..;lA..eYL~!,,~;1_ \"~.WU.:'A..(... "'~\:.:A.A.'L~'(') I/I~ .(,)J-I~LA.I'- VH '-4H~ '.....~....'" v... ............ .....~....,..~, .....&.'\..~-...u .u. ~ the ,.6lJJ2j.$_~ On {t"'public. he.aJU.ng which ha.6 been c1.o.6ed.. 16 you w..i.6h to .6pe.ak., pt~~..&~e and a6teJl you have been Jtec.ogttize.d by the. ChaiJt, give ifouJt name. and addJtu.6. The. ChaiA w.ift then aLf.ow you to .6peak and aLbo in60fUn you a.6 to the amount 06 time" ai1.o.t:te.d to you. The t.-i.me gJIanted will he dependent: to .6ome exte.nt on the natWLe 06 :the Ue.m undeJL cU.6 c.Uh.6..tOn., the numbeJL 06 people who w..i.6 h to be h~d, and the length 06 the agenda. IMPUKI ANI: ~.... AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL NOVEMBER 3, 1987 I. PLEDGE 'OF ALLEGIANCE: 7:30 PoMo, Civic Center Council Chambers II. ROLL' CALL 1110 APPROVAL'OF'MINUTES: Regular meeting of October 20, 1987 IV. CONFIRMATION OF APPOINTMENTS: )--, - 1. Hospital Administrator/C.E.O. 2. Director of Finance 3. Directcr of Public Works V. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Memo from Director of Planning regarding occasional displacement of regular users of the Community Center. 2. Recommendation from Director of Public Works concerning the current drought. 3. Request for authorization to proceed with purc~ase of property on "B" Strt:et, West of Mountain Ave. VI. UNFINISHED BUSINESS: 1. Mark Antony liquor license application. . 2. Discussion of the liquor license/property tax policy. VII. NEW .&MlSCELLANEOUS . BUSINESS: 1. Request from Lance Pugh concerning appointment of Council Liaison to the Ashland Performing Arts Center Board. 2. Letter from Parks Commission regarding So. Pioneer Street. 3. Monthly financ~al commentary for period ending September 30, 1987. 4. Memo from Traffic Safety Commission concerning pedestrian way on Wimer Streeto VIllo PUB,LICFORUM: Business from the audience not included on the agendao IX. ORDINANCES, RESOLUTIONS'&'CONTRACTS: 1. Second reading by title only of an ordinance amending the Comprehensive Plan and rezoning property at the Southwest corner of Clay St. and Highway 66 from R-1-5" ,to R-2. (Rarity) 2. Second reading by title only of an ordinance annexing 2.586 acres of property located at 245 Tolman Creek Rd. (CBM Annexation) - ~------------Ir r 3. Second reading by title only of an ordinance withdrawing recently annexed property from Jackson County Fire District No. 5 (CBM Annexation) 4. Second reading by title only of an ordinance rezoning certain property from Jackson County RR-5 to City of Ashland R-2 (CBM Annexation) 5. Second reading by, title only of an ordinance amending the Building Code with respect to the demoliton of historic structures. 6. Second reading by title only of an ordinance calling a public hearing on a proposed annexation, zone change and withdrawal from Jackson County Fire District No. 5 (Applicant: Lyle Reeder) x. OTHER BUSINESS FROM COUNCIL MEMBERS XI .. ADJOURNMENT. Attachments: 1. Minutes of Boards, Commissions, & Comndttees UTT 1 .... .......... ROLL CALL SPECIAL PRESENTATIONS: Schools Project Pedestrian Safety APPROVAL OF MINUTES PUBLIC HEARINGS: Annexation - 245 Tolman Cr. Rd. (CBM Annexation) MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL October 20, 1987 Mayor L. Gordon Medaris led the Pledge-of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Williams, Laws and Arnold were present. Acklin was absent. Mayor Medaris read a proclamation in support of the schools project sponsored by the League of Women Voters and presented same to the Ashland Chapter's Vice-President Fran Burnham. Vic Lively accepted the American Automobile Associa- tion's 1986 pedestrian Safety Citation for 5 years achievement, on behalf of the City; Arnold moved to approve the minutes of the regular meeting and executive session of October 6, 1987; Williams seconded the motion which passed unanimously on voice vote. Planning Director Fregonese reviewed the proposed project at 245 Tolman Creek Road which meets annexation and site review criteria. The CBM Group, Inc., is requesting annexation, site review and zone change from County RR-5 to City R-2 to build a 54 unit low income housing project financed by Farmers Home Administration Section 515. The Planning Commission recommended approval of the project with 13 conditions, which include paying a Systems Develop- ment Annexation fee of approximately $7,800. Fregonese told of a recently passed State Law which requires that all criteria be read aloud, and appeals which may be filed have to specify the criteria being, objected to. On a question from Elerath, Fregonese said the City cannot require CBM to construct to Super Good Cents standards, but they plan to anyway. Reid asked about sidewalks and/or pedestrian ways on Tolman Creek Road and Fregonese said there is a lot of room -to widen the road which will happen when the remainder of the property on that road is annexed. On a question from Arnold as to when the project could be converted, Fregonese said the loan is for 50 years, but they can opt to convert after 20 years. David Alexander, 1780 Crestview, expressed concern about water availability and traffic loads downtown as more people move to Ashland. Bill Spann, CBM Group, 10/20/87 P. 1 --,r-T Regular Meeting Ashland City Council 10/20/87 P. 2 PUBLIC HEARINGS: (Continued) Annexation - 245 talked of the need for affordable housing in the Tolman Creek Rd. community. He said the Company was formed in 1982 and now has 1200 units under ownership and,management. After some discussion about interest rates and rental assistance programs, Spann asked if all landscaping had to be completed prior to issuance of a certifi- cate of occupancy and was told a performance bond would be required. Spann told of a recent survey of the property shows it to be 2.586 acres instead of 2.75. The public hearing was closed. Williams relayed concern from Elsie Nicholson, 1575 Greenmeadows, about the water shortage aspect. Laws said State Law prohibits Ashland from limiting population growth and requires planning for anticipated growth. Arnold agreed with concerns about water availability, but felt the project met a real need for affordable housing in Ashland. The Ordinance annexing the property was read, Laws moved to second reading and Williams seconded the motion which passed unanimously on roll call vote. The Ordinance was read withdrawing the property from Jackson County Fire District No.5. Laws moved to second reading, Reid seconded the motion which passed unanimously on roll call vote. The Ordinance was read rezoning the property from Jackson County RR-5 to City of Ashland R-2. Williams moved to second reading, Laws seconded the motion which passed unanimously on roll call vote. Sign Code Amendments Planning Director Fregonese said the changes in the Sign Code were necessary because of recent court rulings which prohibit the City from regulating wording on signs. The public hearing was opened, there being no comment from the audience, the public hearing was closed. Reid moved to instruct staff to bring an ordinance back amending the Sign Code, Laws seconded the motion which passed on voice vote as follows: Elerath - NO; Reid, Williams, Laws and Arnold - YES. COMMUNICATIONS, The Bushes Liquor License PETITIONS & REMONSTRANCES: Scott Bushnell, The Bushes, 1474 Siskiyou Blvd., 'requested that the Council withdraw condition that property taxes be paid prior to receiving recommenda- tion for liquor license, and said his attorney feels he has recourse against Gerald Allen, owner of the ~roperty, and the City. Arnold felt the request to reconsider should be denied, and if we let people know the policy will be enforced, people will make sure no taxes are owing prior to leasing a building. . Williams 10/20/87 P. 2 ~--1. Regul~,r Meeting Ashland City Council 10/20/87 P. 3 PETITIONS & REMONSTRANCES: (Continued) and Laws did not want to penalize the lessee for something which was out of his control. Reid said owner and lessee should not have two different sets of rules which would be unfair to those who have businesses in buildings they own and pay their taxes. Laws moved to release previous condition of liquor license and Williams seconded the motion. Police Chief Vic Lively reported that Mr. Bushnell had been arrested since the Police Dept. recommended approval of the license, and asked that Council table the matter until the case is adjudicated. On voice vote the motion failed as follows: Elerath, Reid and Arnold, NO; Williams and Laws, YES. COMMUNICATIONS, The Bushes Liquor License Winery Proposal Nevada/Ashl. Acres Set Public Hearing Peachey Rd. Annex. (Lyle Reeder, App.) UNFINISHED BUSINESS: Attorney Opinion Budget Comm. Mtgs. Laws made a motion to place discussion of the liquor license/property tax payment policy on the next agenda. Williams seconded the motion which passed unanimously on voice vote. John Fregonese said the proposed winery would be located at Nevada St. and Ashland Acres Road, where zoning is exclusive farm use, the vineyard is a permitted use, and the winery is a conditional use. The Planning and Economic Development Commissions support the project and would like Council to express their support to Jackson County Planning. Ben Tyran, Chairman of the Ashland Economic Development Commi- ssion introduced Mr. Andrew Samad, 625 Lit Way, who briefly explained his plans for the vineyard and winery. Laws moved to go on record as approving the project, Reid seconded the motion which passed unanimously on voice vote. A memo from the Planning Commission was noted and the Ordinance was read which dispensed with an election and set a public hearing for annexation of 2.58 acres of property at 1660 Peachey Road, for November 17, 1987. Laws moved to second reading and Williams seconded the motion. On questions from Laws and Elerath as to the necessity for an emergency clause, City Attorney Salter explained that State Law requires a public hearing to be called by Ordinance, and if there was no emergency clause the process would be long and drawn out. The motion passed unanimously on voice vote. Reference was made to the memo from Salter concerning special meetings of the Budget Committee. 10/20/87 P. 3 rr -1 .- Regular Meeting Ashland City Council 10/20/87 P. 4 Airport Easement NEW & MISCELLANEOUS BUSINESS: American Legion Bldg. - Teen Ctr. PUBLIC FORUM: Mark Antony Hotel Liquor License Allen Alsing, Dir. of Public Works, reviewed his request to purchase an easement along Neil Creek for the purpose of trimming trees which ar~ in the approach zone to runway 30 at the Airport. The owner is asking $2500 to provide the easement and the Airport Commission feels the easement is critical and the price reasonable. Arnold moved to approve the request, Laws seconded the motion which passed unanimously on voice vote. Councilor Reid asked John Fregonese to make the presentation concerning improvement of the American Legion Building on Winburn Way for Teen Center purposes. Fregonese pointed out some structural problems which need fixing and handed out a drawing done by Kim Rooklyn which showed the proposed addition and landscaping. He said the building should be preserved and the front part would be left to the American Legion and the Boy Scouts. There is $16,000 in Rehabilitation Funds available and approximately $10,000 more would be needed to complete the project. Reid said the proposed Teen Center space would be available much of the time for compatible programs which would be booked by Sue Hart at the Community Center. Dale Rooklyn, V.P. and Robin Hulten, Pres. of the Board of Directors for the Teen Center spoke in support of the proposal and the need for a new Teen Center home. Fregonese said $500 would be needed to get inspections and firm cost estimates for the improvements. Reid moved to adopt the proposal in concept and approve expenditures for inspections and cost estimates, Laws seconded the motion which passed unanimously on voice vote. Jeff Campbell, a Medford attorney, asked that Council reconsider their decision concerning taxes being paid current prior to giving a recommendation to approve the Mark Antony liquor license. He then explained the events which led to Joe Burkhardt's formation of the Standby Corporation, and said Standby would assume all liabilities. Michael Smith, attorney retained to represent the Mark Antony Hotel Co. in their Chapter 11 Bankruptcy, cited a provision of the Bankruptcy Code which prohibits creditors from taking action against a debtor or prop- erty to collect debts which were incurred prior to the filing for ban~ruptcy. He said priority debts would be paid first but the remainder would be paid within six months. Mayor Medaris said the Mark Antony Hotel owes the City $27,638 in utility bills, hotel/motel L1 , 10/20/87 P. 4 -------rr-T.. - Regul~r Meeting Ashland City Council 10/20/87 P. 5 PUBLIC FORUM: (Continued) Mark Antony tax and property taxes. Arnold asked City Attorney Liquor License Salter if he had an opinion on automatic stay, Salter said he did not. Laws said Council shquld retain their leverage, and its more costly to litigate than pay the taxes. Elerath felt the City would not gain by taking a strict attitude on this. Arnold expressed a desire to read the case previously cited, have Salter read it too, and get a legal opinion. He said he'd rather not go to court and asked if two weeks would be too long to let Council prepare for the matter. Reid spoke against going to court. Water Shortage Update Elerath moved to place the item on the agenda, Reid seconded the motion which passed on voice vote as follows: Elerath, Reid, Williams, YES; Laws and Arnold, NO. Arnold made a motion to place the issue on the next regular Council meeting agenda, Laws seconded the motion which passed on voice vote as follows: Elerath, NO; Reid, Williams, Laws and Arnold, YES. Public Works Dir. Alsing gave an update on water availability. The reservoir is 75% full and the storage and draw-down is where it should be. There being no further business from the audience, the public forum was closed. ORDINANCES, RESOLUTIONS & CONTRACTS: Rezone - Clay St./ First reading of an ordinance was held amending the Hwy. 66 Comprehensive Plan and rezoning property at the southwest corner of Clay St. and Hwy. 66 from R-1-5 to R-2. Laws moved to second reading, Williams seconded the motion which passed unanimously on roll call vote. Annexation - 245 Tolman Cr. Rd. Historic Structure Demolition Annexation - 1660 Peachey Rd. First readings of annexation ordinances on 2.586 acres of property owned by CBM Group at 245 Tolman Creek Road held earlier in meeting. First reading was held of an ordinance amending the Building Code with respect to the demolition of historic structures. Williams said he voted yes on this at the last meeting but now felt the State was "trying to coerce, and had changed his mind. Arnold moved to second reading, Reid seconded the motion which passed on roll call vote as follows: Elerath, Reid and.Arnold, YES; Williams and Laws, NO. Ordinance concerning annexation of property at 1660 Peachey Road was read earlier in meeting. 10/20/87 P. 5 -ir-T-------- Regular Meeting Ashland City Council 10/20/87 P. 6 ORDINANCES, RESOLUTIONS, & CONTRACTS: (Continued) BPA Weatherization Resolution reducing the maximum cost cap for the BPA Program Change Weatherization Program to 50% was read. Williams moved to adopt the resolution, Laws seconded the motion which passed unanimously on roll call vote. (Ref. Reso. i87-43) Yield Signs - Resolution was read authorizing the installation of Blaine & Alida Sts. yield signs on Blaine Street at Alida Street. Arnold moved to adopt the resolution, Williams seconded the motion which passed unanimously on roll call vote. (Ref. Reso. i87-44) OTHER BUSINESS FROM COUNCIL MEMBERS: Elerath relayed concern about a Planning Commission member who favored annexing new land for taxes. He asked that someone explain annexation and property taxes to the Planning Commission. ADJOURNMENT The meeting adjourned at 10:19 P.M. Karen Huckins Acting City Recorder L. Gordon Medaris Mayor 10/20/87 P. 6 -------------rr-~T- (' ~emnrandum October 29, 1987 ijIO: City Council Members ~ronn: L. Gordon Medaris, Mayor ~ubjett: Appointment of Hospital Administrator As shown by the attached letter from Walter Hoffbuhr, President of the Ashland Community Hospital Board of Directors, the Hospital Board requests the approval of James Watson as the new administrator of our City Hospital. Having interviewed Mr. Watson (along with Councilor Acklin) I am in complete agreement with this request. In my opinion Mr. Watson is highly qualified to meet the responsibilities of Administrator of Ashland Community Hospital. Thank you for your confirmation of Mr. James Watson to the position of Administrator/C.E.O. of Ashland Community Hospital. Attachment (1) -rr-T---- ASHLAND COMMUNITY HOSPITAL October 26, 1987 L. Gordon Medaris, Mayor, City of Ashland City Council Members, City of Ashland City of Ashland Ashland, Oregon 97520 Dear Mr. Medaris and City Council Members: It is with great pleasure that the Board of Directors of Ashland Community Hospital request the approval of the appointment of Mr. James Watson as Administrator/CEO of Ashland Community Hospital. Mr. Watson will assume the duties of Administrator/CEO effective November 16, 1987. Sincerely, ,AJu~AL/~hJ Walt H. Hoffbuhr t?t1- President, Board of Directors Ashland Community Hospital 280 Maple Street . P.O. Box 98 . Ashland, OR 97520 . 503-482-2441 ---rr-~T --- '" CURRICULUM VITAE JAMES RICHARD WATSON 629 N.E. 20th Place Newport. OR 97365 Work Phone: (503) 265-2244 Home Phone: (503) 265-3126 PROFESSIONAL OBJECTIVE I am seeking a manag~ment position 1n hospital administration or in a healthcare related field that is both challenging and rewarding: challenging in that i~ encompasses major responsibilities and rewarding in that my efforts will assist in yielding a positive result for the organization. My experience as a hosptial administrator in both the proprietary and public sectors and my experience in both university teaching hospitals and small rural hospitals has proven to yield a sound foundation of knowledge and expertise in healthcare management. EDUCATION B.A., Liberal Arts, Drake University, Des Moines, Iowa. 1967. M.P.A.. Hospital Administ!ation. University of Southern California, Los Angeles, California. 1977. ..,._.:....,...) ~...--;---- Vc::l.L .\;;u. v\J;:).l.&iC:::'O::O and in Oregon. May 1981 to Present August 1980 to May 1981 August 1978 to Aug. 1980 Scien~~ ~llJ healLhcare courses and workshops taken 1n Soutnern ~a11forn1a EMPLOYMENT Greatwest Hospitals, Inc., Santa Ana, California and Pacific Communities Hospital District, Newport. Oregon: I joined Greatwest as Assistant Administrator of San Clemente General Hospital while awaiting the opening of an administrator's position at another corporate healthcare plant. While at San Clemente, Greatwest's hospital management subsidiary, HumanEx. executed a three-year management contract for the hospital in Newport, Oregon. I asked to be considered for the administrator's position after visiting the hospital and was successful in obtaining the position. Since September 1981, I have functioned as administrator of this community hospital on the Central Oregon Coast. During this time, the hospital's operational budget has tripled. The medical staff has grown by fifty percent. The hospital has enjoyed a very positive financial position. This has enabled the hospital to: construct several additions; add many new inpatient, outpatient, and surgical services; position itself for economic soundness during the transition to prospective payment, enjoy succes~ful JCAH surveys, maintain positive relationships with two bargain- ing units; develop an ex~ensive public information effort; capture a major portion of the out-migration of patients; and to plan for and to ex~cute the doubling of t~e ey.is~ing pla~t ~hic~ in~lud~d ~CN ~pprv~al' and funding determination. C.P.C., Santa Ana, dCalifornia: Initially hired as Administrat.or for a 79-bed acute psychiatric hospital and within eight months was promoted to Regional Director responsible for five hospitals and the acquisition of a sixth. Enjoyed directing the reversal of, negative financial trend. building a strong management team, and re-directing the overall emphasis of patient care. Left C.P.C. to join numerous previous associates in a rapidly growing healthcare management company. Axte du Valhalla, El Toro, California: Owned and operated small business, performing all aspects of business including product design, fabrication, marketing, and financial planning. ~rr- 1 Cu....rlcululll Vltae la.e. Rlchard Watson Pale 2 Nov. 1973 to Aug. 1978 Nov. 1972 to Nov. 1973 Aug. 1967 to Nov. 1972 OTHER: PERSONAL: Unlveraity of California. Irvine Medical Center, Orange, California: 493 licensed bed acute care teaching facility. Budget Director: Kanaged development and i.ple.entation of hospital and clinic's oper.ting budgets (FY 1977-78 approxl.ately $68,000,000; PY 1978-79 approxi.ately $ 78,000,000) . lesponsi bili ties included c,oordlnating lona-ranse planning, developing budget policies and procedures, implement- ing budgetary control .easures, analyzing requests and recommending allocation of resources. Developed and completed zero-base budget process for a portion of the organization. Financial Division Manager: Managed one and sometimes two multi-faceted financial divisions which encompassed over 200 personnel. During a period of transition for the facility, was very active in establishing procedures, conducting both long and short-range problem solving, which encompassed numerous presentations to various community groups. Analyst: Developed a management information system. Provided administra- tive support t~ ~eu~ral ~linical depart=ents. SIP Product Design, Inc., Newport Beach, California: Participated in the start-up phase of a small business that designed and fabricated first-of-a-kind automated machinery. Duties included drafting, purchasing, sales, assembly, and machining. United States Marine Corps: Flight leader, instructor, test and check pilot in operational squadrons. Primary collateral duties were in squadron operations and aircraft maintenance management. Was responsible for training numerous pilot teams from foreign countries and coordinating tests on product development. Oregon Association of Hospitals -Board of Directors - 1987 -Legislative Task Force -DRG (State Medicaid) Task Force -Small and Rural Hospital Task Force Far West Council of Hospitals -President - 1987 -Secretary/Treasurer - 1986 -Agency Relations and Budget Committees Board Member, Area Trauma Advisory Board, State Trauma System Implementation Board Member, Lincoln-County United Way Board Member, Lincoln County C~lncll On Alcohol & Drug Abuse Board Member, Newport Chamber of Commerce Member, Rotary International Member, Sacred Heart Catholic Church Part-time Business Science Instructor - Sadd1eback College, Orange County. California Past member of Toastmaster's of America Hospital management's representative in grievance proceedings, U.C.I. Marine Corps Reservist for four years in addition to active duty noted previously Assistant Coach - Little League and A.Y.S.O. Member of several military pilot organizations Married with three children, ages 20, 18, and 10. Hobbies include art, jogging, racquetball, and writing. Personal references and salary history available upon request. ----~~----Ir--T c:memorandum October 30, 1987 ijJ 0: City Council Members JIf rom: L. Gordon Medaris, Mayor ~ubjed: Appointment of Director of Finance As shown on the attached memo from City Administrator Brian Almquist, the successful candidate for the position of Finance Director of our City is Jill B. Turner from Pendleton, Oregon, and Brian recommends confirmation of her appointment to that position. Having personally interviewed Mrs. Turner, I am in complete agreement with this recommendation and respectfully request your confirmation of this appointment. Attachments/ II T- ~emnrnndum October 30, 1987 ~o: Honorable Mayor L. Gordon Medaris ~ro~: Brian L. Almquist, City Administrator ~ubjed; Appointment of Director of Finance and Administrative Services I am pleased to recommend the appointment of Ms. Jill B. Turner, C.P.A., as Director of Fiannce and Administrative Services. Our current Director will retire on December 31, 1987, and if the Mayor and City Council concur, Ms. Turner will begin her employment on December 7, 1987 as Assistant Director. This will allow Mso Turner to work with Mr. Nelson for approximately 3 weeks and will insure a smooth transition. Ms. Turner was one of five (5) highly qualified candidates to be interviewed by the panel you recently appointed, out of the numerous applications received. Members of the panel were: Council Chairman Don Laws Gerald W. Burns, C.P.A. Jon Jalali, Finance Director, Medford Scott Shanley, Admin. Asst. Jackson Co. Bob Johnson, Manager, Ashland Branch, First Interstate Bank I also conducted an extensive interview with Ms. Turner in Pendleton, including a background investigation and a discussion with the City Administrator of Pendl~ton regarding her qualifications and personality traits. The interview panel unanimously concluded that Ms. Turner was the most qualified of all the candidates, and would provide our City with the necessary technical and management skills. I am in total agreement with the findings of the panel. Ms. Turner has accepted the position contingent on your appointment, and confirmation ~f the City Council. RECOMMENDATION: Pursuant to the City Charter and Sec. 2.28.040 of the Municipal Code, ! hereby recommend the appointment of Ms. Jill B. Turner, C.P.A. as Director of Finance and Administrative Services. (Ms. Turner would technically serve as Assistant Director of Finance until Mr. Nelson's retirement on December 31, 1987.) Attachment: Resume' of Jill B. Turner, C.P.A. -----rr-T- ~ JILL B. TURNER 521 N.W. 9th Street Pendleton, OR 97801 (503) 276-2491 EDUCATION AND LICENSE: COLLEGE OP IDAHO, B.A. BUSINESS ADMINISTRATION. Graduated summa cum laude May 1977. Special emphasis in accounting and management. RECEIVED CERTIFIED PUBLIC ACCOUNTING LICENSE IN .JANUARY 1981. EXPERIENCE: CITY RECORDER-TREASURER, CITY OF PENDLETON May 1983 - Present. Chief financial officer of the city. Supervise staff of 8 employees. Responsible for court, senior transportation, & finance dept. Oversee city elections. Develop annual budget. Invest city's $4 million portfolio. Perform bond sales. Attend council meetings, sign instruments authorized by council. Implemented computerized accounting. Set up new accounting procedures. STAFF ACCOUNTANT, RIPLE DOORN Ii CO., CPA January 82 - July 82. (An Idaho accounting firm with many agricultural clients.) Responsible for ~rite-up work. Prepared tax returns and financial statements. STAFF ACCOUNTANT, YERGEN AND MEYER CPA January 79 - December 81. (A regional accounting firm.) Dealt with clients on a continuing basis. Prepared individual, partnership and corporate tax returns. In charge accountant on audits of municipalities. Prepared compilation and review financial statements. JUNIOR ACCOUNTANT. CITY OF MEDFORD July 77 - January 79. Assisted the City Manager with preparation of $12 million budget. Implemented daily investment policy. Performed special projects for the City Manager. Designed financial analysis of annexations. Handled accountants payable. PERSONAL DATA: Born: October 22, 1954 Married: One child Member of Oregon Municipal Finance Officers Association. Presently chairperson of the by-laws committee. Treasurer of the Altrusa Club of Pendleton. REFERENCES: Furnished upon request. --------rr-r ---- ~emorn1tdum October 30, 1987 mo; City Council Members JIf rom: L. Gordon Medaris, Mayor %ubject Appointment of Director of Public Works As shown on the attached memo from City Administrator Brian Almquist, the successful candidate for the position of Public Works Director of our City is Steven M. Hall from Milwaukie, Oregon, and Brian recommends confirmation of Mr. Hall's appointment to that position. Having personally interviewed Mr. Hall, I am in complete agreement with this recommendation and respectfully request your confirmation of this appointment. Attachments/ -----rr--r~~- ~emnrandum October 30, 1987 ijIO: Honorable Mayor L. Gordon Medaris ~ro~: Brian L. Almquist, City Administrator ~ubjed: Appointment of Public Works Director I am pleased to recommend the appointment of Mr. Steven M. Hall, P.E. as Director of Public Works/City Engineer. Our current Director will retire on December 31, 1987, and if the Mayor and Council concur, Mr. Hall will begin his employment on December 7, or 14, 1987 as Assistant Director. This will allow Mr. Hall to work with Mr. Alsing for approximately 2-3 weeks, and will insure a smooth transition. Mr. Hall was one of six (6) highly qualified candidates to be inter- viewed by the panel you recently appointed, out of the numerous applications received. Members of the panel were: Councilor Greg Williams J. Michael Casey - City Manager, Grants Pass Joe Strahl, P.E. - Public Works Director, Jackson County Bob Vaughn, P.E. - Tru-Mix Construction Bob Gantenbein, P.E. - Marquess & Marquess Engineering I also conducted an extensive interview with Mr. Hall and a background investigation which included a trip to discuss Mr. Hall's qualifica- tions with the City Manager of Milwaukie, Oregon, his current employer. The interview panel unanimously concluded that Mr. Hall was the most qualified of all the candidates, and would provide our City with the necessary leadership, professional management and technical skills. I am in total agreement with the findings of the panel. Mr. Hall has accepted the position contingent on your appointment, and confirmation by the City Council. RECOMMENDATION: Pursuant to the City Charter and Sec. 2.28.040 of the Municipal Code, I hereby recommend the appointment of Mr. Steven M. Hall, P.E. as Public Works Director/City Engineer. (Mr. Hall would technically serve as Assistant Director until Mr. Alsing's retirement on December 31, 1987.) Attachment: Resume' of Steven M. Hall, P.E. -~----"'~-T 29 August 1987 Ci ty of A:3hland Personnel Director 20 East Main Ashland, Oregon 97250 I am :3ubmi tting my resume for your considf::ration in filling the position of Public Works Director/City Engineer for the City of Ashland. I am currently the Public \vork:3 Director for the City of Mih.raukie. Mr. Hugh Brown, City Manager is aware of this application and is one of my personal references. I will be on an e~{tended vacation with my lov~=ly wife from 10 October 1987 through 15 ~rovember 198? Thi~3 is the fir:3t long vacation we have had since our marriage over 26 years ago. I offer any employer a good mix of practical engineering and management. My management style is somewhat varied depending on the circumstances and people involved. Generally, I have been categorized a:3 a IImanager by exception" with a mix of Theory Y and Z. I am oriented towards the team approach to management. I believe every employee has something to contribute to any organization if you actively seel~ tho:3e talents rather than dv~ellin3 on thf::ir negative a:3pect::3. People are the solution to problems, not problems! At the same time, I realize that the final decision and responsibility is mine as a department manager. I encourage those people working under my supervision to expand their horizons and grow and accept more responsibility. I attempt to train people to be self- starting and to be confident in their decisions, but I realize that some people are happy whi?r'=: th\=y are and cannot change. I don It believe in change for changes' sake as change does create tension and stress with all involved. I have served as "pr:::rmanent" city manager pro tern in the absense of the city manager for thE~ la:3t 5 y\:::an3. I believe this speaks of Mr. Brown's confidence in my abilitie:3. I consider my two ears as my most important communication tool. Listening is an art that seems to be 10~3t or overlooked by many people. By listening and wor}~ing toward,::; a - c:on,.:en,3US of a group. a healthy work atmosphere can be d\?veloped. I have lr:}arned that solutions som,::times are slo", and painful as thi:::Y evolve through the political praces:3. Thi:3 ha:3 made me realize that my proposed answer may not be the best solution for the community. The two items I will not compromIse are my personal and professional ethics. II T Pa.ge 2 Letter I have visited Ashland many times and enjoyed the beauty of the area. I am not sure whether I am a fan of Li thia Water or not, a:3 I took my first unsuspecting drink from what I thought was a "normal" water fountain! On the other hand, I have thoroughly enjoyed the varied theatrical plays offered in Ashland, I have particulary enjoyed King Lear and the Merchant of Venice which I saw quite a few years ago. Please forward any information available about the position or the City. I am particularly interested in housing I churches I shopping I medical facilities and recreation opportunities. Thank you in advance for considering my re:3ume for possible employment with the City of Ashland. Sincerely yours, ~\Yrl!cf0-- Steven M. Hall, F.E. 3745 S.E. Drake Street Milwaukie, Oregan, 97222 (503) 659-0168 (Home) (503) 659-5171 (Work) ------rr-T Home: work: Education: Licen:se:s: Per:sonal: Interests: Societies: PERSONAL HISTORY STEVEN J(. HALL. P.E. 3745 S.E. Drake Street Milwaukie, Oregon 97222 (503)659--0168 City of Milwaukie 10722 S.E. Main Street Milwaukie, Oregon 97222 (503)659-5171 Bachelor of Science in Civil Engineering Oregon State University Class of 1960, graduated 1961 Grade Point Average: 2.41 on a 4 point system. Oregon Driver's Licenses, #3131263 (Includes Motorcycle Endorsement) Registered Professional Civil Engineer Oregon, #9161PE, 1977 Washington, #10384, 1967 Native Oregonian 48 years young IT on -smoker Excellent health Married 26+ years Four children<young adults) ages 18 through 26 Teaching Sunday School Adult Choir Director Weightlifting and exercize Classical guitar as relaxation Res~oring automobiles, currently a 1940 Studebaker "Loafing" American Society for Engineering Management Founding member, Oregon-Columbia S(:ction Past secretary<2 years) Boa.rd Director Chairman, National Corporate Membership Committee American Public Works Association Director, Oregon Chapter Member of Technical Specification Review Committee --- --- --rr --,- Page 2 Personal Affiliations: League of Oregon Cities General Government Subcommittee Community Development Subcommittee Active in providing information for LOC staff on public works related issues during legislative sessions. Metropolitan Service District Serve as representative of cities of Clackamas County on Transportation Policy Advisory Committee. Served on technical advisory committees relating to transpor~ation issues. II~ PERSONAL REFERENCES STEVEN X. HALL. P.E. Mr. Hugh H. Brown City Manager City of Milwaukie 10722 S.E. Main Street Milwaukie, Oregon 97222 (503)659-5171 Mr. John Lang, P.E. Administrator City of Portland Department of Environmental Services 1120 S.W. Fifth Avenue Room 730 Portland, Oregon 97222 (503)796-7169 Reverend Bruce M. Fish 11554 S.E. 48th Avenue Milwaukie, Oregon 97222 (503)654-6183 Additional references furnished upon request. PROFESSIONAL HISTORY of STEVEN X. HALL. P.E. Employer: City of Milwaukie 10722 S.E. Main Street Milwaukie, Oregon 97222 Public Works Director $3,768 per month 17 July 1977 to present Position: Salary: Employed: Responsibilities: Under general supervision of the city manager, full responsibility for the administration of the public works department including the divisions of engineering, street and storm drainage maintenance, sani tary sewer maintenance, water system maintenance and city equipment maintenance. Responsibilities include programs, personnel, budget preparation and administration, capital improvement programs and all new construction within the city. Department includes 24~ full time and 14 part time employees. Budgets total over $4,000,000. Served as planning director for 1 year, head of parks and recreation division for 4 years and head of building department for 8 years and code enforcement for 2 years. During tenure as planning director, completed comprehensi ve plan approval process through Land Conservation and Development Commission. For the past 5 years I have been II permanent" ci ty manager pro-tem in the absense of the city manager. ---------rr-,--- Page 2 History Employer Position: Employed: City of Tukwila 6230 Southcenter Boulevard Tukwila, Washington 98188 Public Works Director 7 August 1972 through 15 July 1977 Responsibilities: First engineer hired by city with responsibility for the organization of the engineering division including technical records and financial accountability. Initiated organizational changes to more effectively integrate engineering and maintenance functions. Responsible for all phases of construction and maintenance of roads, storm drains, water distribution, parks and recreation maintenance. building and planning departments and equipment maintenance. Employer: Position: Employer: Pierce County Department of Public Works 1033 County-City Building Tacoma, Washington 98402 Bridge Engineer August 1970 through August 1972 Responsibilities: Primary duties were inspection of approximately 140 county bridges and rating each according to federal guidelines and structural analysis. lnsti tuted formal bridge maintenance and replacement program and fi ling system for historical data an all bridges. Designed 3 bridges including pre:3tressed concrete beam and timber'structures. Conducted structural checks for building department and did maintenance repair design for ~ounty ferry landing. Designed and inspected deep well for county park. Designed and implemented portable scale for use at all solid waste sites in county. ~-T'--- Page 3 History Employer: Position: Employed: Pacific Rim Engineering Corporation 223 Tacoma Avenue Tacoma, Washington 98402 Project Engineer February 1970 to August 1970 Responsibilities: Design of roads, sanitary sewers, water distribution systems, storm drainage and subdivision for land development. Also worked as promotion agent with various port districts throughout Washington. Employer: Position: Employed: Miller Engineers, Incorporated 1512 Center Street Tacoma, Washington 98409 Chief Engineer July 1969 to January 1970 Responsibilities: Organization and administration for projects in the civil, mechanical and electrical fields wi th a maximum of 17 employees under my direct supervision. Laison agent with clients and architectural firms. Ini tiated internal cost accounting system for job control and designed library system for all reference and project records. Employer: Position: Employed: Port of Grays Harbor P.O. Box 660 Aberdeen, Washington 98520 Port Engineer Septemper 1965 to July 1969 Responsibilities: Design, specification:3, contracts and inspection of projects relating to buildings, water supply, sanitary sewers, :3torm drainage, roads, airport and marina facilities and land subdivision in the port district. Designed port master plan for sanitary sewers, equipment maintenances shop, expansion of Westport Marina and Bowerman Field Airport. Laison agent for Terminal #1 e~n3nsion and new construction of Terminal #4. --".-.r Page 4 History Employer: Position: Employed: Swan, Wooster Engineering. Incorporated 1510 Standard Plaza Building Portland. Oregon Junior Design Engineer May 1964 to September 1965 Responsibilities: Design of buildings pertaining to the pulp and paper industry under supervison of senior design engineer. Employer: Position: Employed: Oregon State Bridge Department Portland. Oregon Structural Inspector August 1962 to May 1964 Responsibilities: Inspection projects. Employer: Position: Employed: federal aide and pay estimates for bridge construction Primarily on Interstate 5 in Portland. on California State Bridge Department Los Angeles. California Junior Civil Engineer June 1961 to August 1962 Responsibilities: Inspection of bridge construction on 'state highway system. Employer: Position: Employed: U.S. Bureau of Public Roads (Now Federal Highway Administration) Engineering Aide Summers of 1956 through 1960 Responsibilities: Worked on survey crew and inspection crew for construction of timber access roads throughout Oregon. ~ ~IC~~..<._c__ STEVE>> X. HALL. P.E. CITY OF XILWAUKIE PROJECT LIST PROJECT ---------------------------------------------------------------------------- DESCRIPTIO. YEAR COST FUIDIJiG ---------------------------------------------------------------------------- Well #6 Storm Drains Tenni:3 Courts SE 36th Street Storm Drains Water Tower Park Edison Street 1977-1979 1977-1978 1978-1979 1978-1979 1978-1979 1978-1980 1979 International Way 1979-1981 SE 32nd Street Telemetry Lake/Harmony Water Intertie SE 40th/Wister Well #7 City Shop SE 32nd/Harrison SE Lake/Oatfield Island Station Water Restoration Water Restoration Well #8 Koll/Omark LID Brookside Sewers 1980-1981 1980-1981 1980 1981-1982 1981-1982 1981-1982 1981 1981-1982 1981-1982 1982-1983 1984-1985 1985-1986 1985-1987 1985-1987 1986-1987 Water Restoration 1986-1987 842,000 142,000 78,000 125,000 92,000 45,000 73,000 1,478,000 80,000 27,000 60,500 50,000 193,200 200,000 313,500 186,600 144,800 300,000 186,200 - 143,500 120,900 730,300 46,200 152,000 Federal/EDA Federal/HUD Federal/Local LID Federal/HUD Federal/State LID LID Federal/HUD Local Federal/Local Federal/HUD LID Local Local Federal/Local Federal/Local Federal HUD Local Local Local Lottery Loan Lottery Grant LID Local Local Water Well, Reservoir Storm Drains 2 Doubles Courts Street, Storm Drains Storm Drains Park Development Street, Storm Drains, Water Mains Street, Storm Drains, Sewer, Water, Lighting, Signals Curbs, Sidewalks Telemetry at 4 Pump Stations Traffic Signals 10" Water Main Street, Storm Drains, Water, Sewer, Lighting Water Well Acquire New Maintenance Facility Street, Signals Street, Signals Replace Water Mains Replace Water Mains Replace Water Mains Water Well 48" Storm Drains Rehabilitaian of old Sanitary Sewers Replace Water Mains ----rr-r-..- PROJECTS Page 2 PROJECTS Telemetry SE 42nd/King Brookside, Ph. Aerial Photos Stanley LID THESE PROJECTS IN DESIGN STAGE I DATE 1986-1988 1987-1988 II 1987-1988 1987-1988 1987-1988 Johnson Creek LID 1987-1988 COST 200,000 250,000 200,000 30,000 450,000 64,800 FUBDIIG Local Federal/Local Local Local CDBG/LIDI Local LID DESCRIPTIOI Replace Telemetry for Water and Sewer System with Computor System Widen/Improve Streets Rehabilitation of old Sanitary Sewers Update Topographic Maps Sanitary Sewers Sanitary Sewers II -.---- :~ .--- ... To: City Council ~ From: John Fregonese Da t e : October 30, 1987 Subject: Ashland Community Center The philosophy of the Ashland Community Center since 1984 has been to "serve the greatest amount of people possible by offering the lowest reasonable rental fees." The demand for a small to medium-sized hall in Ashland is great. Talented, creative people in this area need a place to perform, to teach, and to entertain. Since the Department of Community Development took over the Ashland Community Center in 1984 and renovated it in 1985, the interest in using this facility has soared. Ashland Community Center is a one-of-a-kind building in an ideal setting, perfect for a variety of community activities and private functions. The census of monthly users reflects the success we have had in promoting the use of the building, and the increase in revenue we have realized as well. 1984 1985 1986 630 people/mo. $2,418 1275" " $9,240 2500/252 hrs./mo. $12,875 10 reg. groups 21 reg. groups In 1986, with the city council's support and approval, the community center sought grants from both the Carpenter Foundation and the Oregon Arts Council to make the building a better performing arts facility. These grants were secured in 1987 and acoustical draperies and stage extension were purchased for the main hall. The Ashland Community Center is now on phase 2 of its three year facility plan to promote the usage of the community center by performing artists from our community. The Ashland Folkdancers have used the building every friday night for 15 years. They usually number from 15 to 30, with a high of about 50 persons. Recently, we notified the Ashland Folkdancers that we wo' occasionally book performing artists in the main hall on friday nights, which is when they have used the building. Our intent was to do this when there was no other alternative for the artist. Our desire was to try to better allocate these of the building among the many people who desire it for rental. They objected, and we have tried to accommodate their concerns as much as possible. We have agreed to only rent the building under the following conditions: - six weeks notice, - only to groups open to the public, - of a general community interest, ---,r-T - expected attendance of 50 or more. We have also tried to obtain alternative locations for them when bumped. The easiest location is the American Legion Building, which is 24 x 38 feet, close to the size of the community center, at 30 x 38 feet. They have stated that this is not suitable for dancing even on an occasional basis, and we have attempted to book other halls that are acceptable. Of the other 21 groups that rent the building on a continuous basis, most have been bumped occasionally, and have cooperated with our efforts to accommodate the great demand for the use of the building. However, we feel that the folkdancers, or their use of the building is not the issue. Friday night, or rather, prime time is the issue. Should one rental group be able to exclusively rent the building during a prime rental period? The Ashland Community Center is a public building for rent, available to serve the entire community, not just one specific group. Currently the only prime rental time the community center can offer is Saturday nights. Being able to offer Friday nights would immediately double weekend usage and enable more people to use the facility. During a four month period last fall (9/86 - 12/86>, 15 Saturday nights out of a possible 18 were booked by one time events. On a routine basis, 21 groups regularly share the community center. With ample advance notice, the building could and should be made available for use by other area residents. While the Folkdancers are an important group, there are other, equally important groups that have a right to share in a public resource. There are only 52 Friday nights a year, we feel that the Folkdancers could share 4 to 6 of these with other members of the community without endangering their organization. In addition to the solution we have adopted, we considered and rejected the following options: 1. First come, first served rentals. 2. Period reserved for performing arts or public functions only. 3. Lottery-based selection of renters from a pot of interested available renters four to six weeks in advance. 4. Lottery-based selection; with selective bumping for certain specified dates or activities. 5. First come, first served with selective bumping for certain specified dates or activities. 6. Performing arts as primary goal on Friday nights and/or Saturday. Remaining nights filled by lottery, or first come, first served ~r special, select events. The use of the community center would not have increased by 400% in three years without promotion, marketing, and effective management of the building. Other users of the building have learned to accommodate occasional bumping without damage. We would ask that the council allow us some time and the latitude to continue with our present policy, and see what develops. We rr-T~ believe that in the long run, we will be able to accommodate most of the desires of the Folkdancers, as well as the performing arts, groups in our community. I am attaching several letters we recieved in support of the 1986 grant request. . ......'l , ~--:}l / l..~ "/' v ,~'. 236 East Main Ashland, Oregon 97520 . (503)482-5594 November 14, 1985 Oregon Arts Commission 835 Summer Street. N.E. Salem, Oregon Honorable Commissioners: I am writing in support of the Cultural Facilities grant ap- plication submitted by the Ashland Community Center. I have personally had the opportunity to produce a program at the facility. From my experience I can say that the re- novation outlined in the application would. significantly im- prove the hall, making it a much better location for musi- cal performances and other types of pro~rams. The Ashland Community Center is the only small to medium-size hall in Ashland appropriate for a variety of community pro- ~ram8. The few alternative halls are either too large, ex- pensive or difficult to book. In conversations with looal musicians and performing artists I have been told that with the proposed improvements the Com- munity Center would become a much more desirable venue for performances. Serena st. Clair has done an,~xcellent job promoting the Com- munity Center and it is currently being used by a varlety,of groups. I believe the improvements Ms. st. Clair has proposed would increase the utilization of the facility and make it an excellent alternative to the larlr,er, more expens'ive halls in our area. The improvements would make possible 'performances that might otherwise not be offered in Ashland due to prohibi- tive rental costs or lack of a satisfactory performing space. I hope you will agree that ~he Ashland Community Center 1s wor- thy of'your support through the Arts Development Fund. Thank you for your consideration. Sincerely, Gregory N. Leiber Executive Director co: John Fre~9nese, Director of Community Development Serena St. Clair, AShland Community Center II .-- Brian Freeman l09HighStreet,Ashland.OR97520 Sept. 10, 1985 Dear Or.~gon Arts Commission and staff, A~ co-founder of the Ashland FOlk Music Club whose purpose is to bring touring musicians into the Ashland Community I am' in constqnt need of a performing space. Currently in town there are few spaces that can even work for staging concert performances. In the past I have used the Ashland Community Center but honestly its acoustics are so poor that Itm relunctant to stage any more concerts there. It also lacks the means to light any performer properly due to no overhead light,ing positions or electrical outlets. The Ashland community is in desperate need of a community perfor~ance space. As a producer of concerts I know the space will be used by our organization and others . if the acoustical and electrical problems 'are solved. I feel the Ashland Community Center will make excellent use of any grant money and that the money would go' to a worthwhile (and necessary) cause. Thank consideration, Brian Freeman 7348 Adams Rd. Talent,'OR 97540 (503) 535 5138 Oregon Arts Commission 835 Summer St. NE Salem, OR 97301 September 9, 1985 Dear Commissioners, The Ashland 'Community Center has for some time been a valuable part of the cultural scene in Ashland and Southern O~egon. The' center has served as a venue for both performing arts activities and arts classes for children and adults. I have produced a . number of 90ncerts at the center, both independently and as a founding member of the Ashland Folk 'Music Club, and I have performed there several times. The building is fairly well suited to its role; it has the advantages of a good, central location, it is a good size and it has a staff committed to seeing the building utilized fully. However, it suffers from poor acoustics, inadequate wiring and insufficient: stage space. I feel that the building would be of much greater benefit were these problems rectified. For this reason I urge you to support the Ashland Community Center in its request for $8,500 to install acoustical curtains', new wiring, and a stage extension. , ~, Mark Nel soh'. . ' cc: Serena St. Clair, Ashland Community Center ~ Ashland, Oregon September 10, 1985 Dear Oregon Arts Commission Staff: As an involved member of the Ashland Folkmusic Club, I have had Qccasion to use the facilities of the Community Center several times in the past year and am, therefore, very interested in the improvements which are being made in the building. The location of the building and its coziness as an older building make it an ideal venue for folk music concerts. However, the acoustics problem has always been a discouraging one. It's very difficult, given the existing situation, for a performing artist to be heard. For a time we tried to hold square dances at the Community Center, but the calls could not be understood by the dancers. I definately feel that the Center needs this proposed improvement in its acoustjcs to make it a usable hall for musical events, and Ashland is in need of such a hall. Sincerely, Nancy Spencer *Please see attached copy of original letter. , , II r~ .;l ACTORS' WORKSHOP, P.O.BOX 741, ASHLAND, OREGON 97520. phone;(503 482 9659) 10 February, 1986. Dear Mr Fregonese, We, at Actors' Workshop, are very pleased to be able tp use the Community Center on Winburn Way for teaching. our children's acting. classes and thank you for making this possible. We believe that this is a real community service, especially in light of the fact that there are so few facilities available in the area. However, we' find it somewhat limiting as we cannot produce shows ,there: except at a class level, due to the poor acoustics. It has even been a hinderance to classes on some occasions. It is our belief that if the acoustics were improved, the Community Center could provide a much needed theater space for us and other performing arts groups in town, which in turn would make theater more accessible to the community, children in particular. Thank you for your consideration. Slncere~.:....~ Al~ G~nt1'fIMl . September 10, 1985 To Whom It May Concern: I would be interested in offering some informal performanc50f works in progress us; n9 the Ash 1 and Communi ty Center if the improvements. descri bed in the Facilities Grant were approved and established. I have offered Modern Dance classes at the Community Center for the last year and would like to see the floor maintained and sound level improvements as well the sta'ge proscenium stage' bui lt~ :,'; l .'\"" ,,', : The changes described would greatly add to the performing possibi'lities of this community. At this time there is very .little available to performing groups that are just getting started. Yours truely, ~~~ S~~~ Rosalind Schrodt The Dance Refuge 1040 E. Main St. Ashland, Or~gon 97520 482 5021 · ~~fuArd,I?8T ~;~,- ~ C~~~rp~~&~ , d t1AM. tJ"fif{~ 2t.t &'YlJor-f ~ ~ Clot../a."t,1) .j J1< J,Mlta..rs . . cJ M'lI\. .~ CcM.U1r4 e& t:tIotnJ ~ '1-t ec..J ~ tJ~'C'(f ~ Yttel1 Catt k' 6-u~l~cR ' b ~~ l(/VI.&st~~~ VUtel',h~(5 ~~e OfM-t!)c/tLQ at- c.ftte.. CCMA M LU,. ~ C'ud tAr · ,. . -<1+ UJ V'tL~ t-oc2a~ c/o. ",-/) tl. It eai.tttb ' ~ ill u..~ cuu~ a!li: +OU€-S 1:6 O~ ~ · ~ t/Q.-fACA,';";j tA S-Uck. 4~ a.,d7. f/~ . .... c1 t..tWe Ob~ue rf >>It ~ /L. Js1it. ~ Ire (ffA-ttl V'" Jr.'tl<<:'o ~~O ~td WJ ~ itte wlt/~cP ~()(u'1' t:~4t ~ ~aAMi {lM CaAA. ~ (j4,r-/- , ~ Ide (j~V-.r CaM, 4Je, OMf 4& ~~Io( +d:k.. lu:utt4 fJM.d2 ~cA. d)\e ~~ ~tf( )J~;A ~tP fA. 1~~OS l <Nt d. f\ ~ aW/cwa.q fir '() M- ~ c.f4u ~ qv- ~~ b.ubt~ . ---v ~ Cwk ~ (l IMA.& o€e a... let ~ tfJJ.v oarklA~r- o&-wu ~ ~, f~t{(p- J a. ~D ~ ~CR. ~ A.- ~lor- c.if'?f'^ I ~ ~fA.t-i ~~ ~ t2 t1~ ~(G(A,& .? f'}eAJ-hans tLf a. tJeddt~ .. . . 6r4- -fttJ tq ~ O\\e fr,i.e, .we.u- - (J\IL (/r/&tJ.r Vt/~J aT ~ ('oM~~'1J ~ tJdIA CaM. oee ~+ ~ a.. ye.~ar-. bQ.6ls , '. . d ~eel -tltd (,f I/J {feAt-a (~or1a-uf -ftta.f ~J ~~._-_._~--- --~~~-'_____'___m_.___._.~_.......... ____ ._-~. -~ - tlc-nit {f, ~ 8vvflYDrf~ ~ b~ * r:!J ~cJ' ~' ~ t</vv'- h1",l.t,~ ~ ~tt(AA.J? l~ rfs ":.l6&f c.fo ltcwe tL ~~'a,r 1 ~rul.MV'~ VWl€e.nVlb chIMe d- cite.. CgtM.-M,AA.-fll.'v+, ~ 0 \ {L -ur:&(L,~o VJ ~ OKe-..n,W\e ~ ~ tL.7'h( u, ~ ~ - -h,~VJ ~ I Wh f1 ~~ Ca..lA.. l% <5 C- hi-~ e. J 0Vl O!M..~ ~ ~ (fr- kt'~ ,- ~ ~ tMklCUAAi f~~CU's ~s ~ ~re I ~'~~4.& b- r""-f/',IM.- J1 tA{eeiz ho 4Ut~ OttJ(e ea,~ Cd'^-~ ~ ~ fJr-bv- 1f' ~a~ c./o 1 vt.. ~cL c. Ct.M.v..d- fJe, i tJ '-vl ~ : ( cf+~ _ hlM. ~ i<x~Ul ~ 3d.Ucrf.CtMCL4/~ (YoA- fr-t ~r::J ~ ~ 'f? ~ cf'/M.. ~ re ~ Wrnld ~.Y[U ~ oJ1 ~ Jf {Je 8c:U.&J <M!i ~ kCLtk.. ~I{AA~J} ~d ~ ,^.etti:fl4.)r l (Ob~ ~o.srf..ue. \re,(,1)'^-~ l~ ~ COVlA~l.t,~~ ~~ ~ 'Jv.t\~. d\w..,~I.~D oJ., f-eMACU.ts 00 I $-0 ~ in(r ~~~ C<M.& ~s CCMA 6~e &.ct.vtu~ :.J.o~ iF VW-LM.l ~ ~ c.awt e 0 cJ~~ 1r: lts~~ ~ a(~~ ' (~D\AA~' ty~. lo'l rtt=71\ 6T. ~~<AI\) 1> I ~ CJ9-S-8U:J ~emornndum October 30, 1987 <(fin: Brian L. Almquist ~ rom: I' J... . ~ Allen A. Alslng Jiubjed: Recommendation Concerning Drought The drought continues with no relief in sight. Reeder Reservoir is presently 70% full and while this seems to be a comfortable position for this time of year, I would like to point out that Ashland Creek inflow is 1.69 million gallons per day which can be compared to an average October flow (1918 to 1978) of 5.24 million gallons per day and the lowest flow since 1918 of 3.17 million gallons per day in 1977-78. While consumption has been gradually dropping off as the cooler days have arrived, it is presently at 3.5 million gallons per day. Since we do not foresee any relief, I feel it would be prudent to request our water customers to begin voluntary conservation measures such as not watering outside areas, not washing cars (except at commercial businesses), not watering lawns, not washing driveways, walks, parking areas, etc. If this does not slow down usage, the next step would be mandatory restriction of these uses, and if the drought continues, further measures would be needed in a phased program such as was initiated in 1976-1977. It is important to remember that even when the rains start, it could be some time until the watershed is soaked up and the stream flow will increase. ~emornndum October 30, 1987 <(fin: Brian L. Almquist ~ rom: Allen A. Alsing (1) 3 ~ubjed: Purchase of Property Adjacent to the B Street Storage Yard The seller of the subject property has accepted the City's offer of $16,000.00 It is my understanding that the next step is to present this to the Council for its approval. Attached is all of the related paperwork. '-------,...._------ w VII...rw:..wlij~ ,'olW "",lJ'y'i' u. ~~iI\. THIS IS A LEGALLY BINDING CONTRACT; IF NOT UNDERSTOOD, SEEK COMPETENT t~V'cE'3 5 5 8 2 3 1\SHLA.ID ,Oregon, OCTOBER 22 , 19~ SALE AGREEMENT' .?'c.\ - "CITY C6 ASHLAlID" ,herelnaftw cdId "buyer," 500 Y , Fl Vi HU:tID.iUm AlID 00/100-------.... In the lofm lft'D check, 0 cash. 0 note, ROBERT JOHNSON ~ IS earnest money and part pIyIlltInt lor I t I f 1 l' t I ! r ! 1 j I 1 1 1. Recllved 01 2. tilt sum 01 S and State 01 Oregon, Ieglll\y described IS: , l\InIInIfter cdId "seller." dUlled In the ftllIlftl'UUIDYUWlsIJra:d 3. the purclllSl 01 the laIIowIng described real property owned by 4. Clyol ASHLAND . County 01 JACKSON 39 IE 09A.A T L 2500 (1IpI descr/pllon) V ACA.NT wr 6. (the parties hInlby lutllorlZll1lI REALTORS~ 10 attach till correct legal description" unavailable at the time 01 signing) and commonty known IS: 5. 01 ItB" SfREEl' (street address) 7 tlrtlltpurclllSlpr/ctGI SIXTliYRN THOII~,ND Arm 00/100- ---------------- .: 08ttl1lo1owlngterms:tlllearJt~~'"~~A'~~'~~~~'''~''' S 500 {,} 0 t. ..'~r:n seller's Icceptlncli 19_. IS additional earnest 1IlOIIIY, the,sum GI......................................... S 3500 10. Upon acceptance Gllltll and deIIvIry ~o Deed 0 Contract till sum 01........ ........................... ............ ........... S .1)01.1'1 S 16.000 4000 11.1llIba/anCeOITWE.l..VE TROOSA}U) AND 00/100 12. payablIlS IoIDWs: PUREHASER TO EXRClrrF. A NorE ~r.r.llRrn,BY A. FI~ST D~ (6 TllU&r 01 THK PBOPilflI IN FAVOR OF SELLER FOR THE BALANCE nF$1 ?,OOO, IIAYABI~~ Nt' $3000 PIeR ~~. 011 lOti. INCLUDIlC INrEREsr AT 10% PER ANNUM U!f1'IL PAID IN ltl1LL AT THE END OF 4 (I"'OUR) Yli:ARS. BUYER TO HAVE OPl'ION OF EARLY PAYfifF WITH NO PREPAlMENr FUAIa'Y. DoIIIrs 12.000 13. 14. 15, 16. 17. THIS ~.\rR CONl'IOOENr ON FllU_L A.PJ?1l0VK~TRY TO CITY COUNCIL Arm ALSO APPROUED BY 18. FURCHASERS ATTORNEY. 111. 20. 21. 22. 23. 24. FOR ADDITIONAL TERMS AND CONDITIONS SEE ATTACHED ADDENDUM .. 25. If under till terms 01 this Sale Agreement buyer is being extended credit at closing by Ihe seller, neither buyer's rights In this Sale Agreement nGr buyer's rights In the security device tG be dallvered at closing .rl asslgnlbll 26. without prior written consent 01 seller, In addition to the purchase price, buyer shiH pay required Issumption costs and reimburse sener lor sums held In thl reserve ICCOIInt of any Indebledness ISsumed In this transaction. 27. TIlis transaction 0 Jlls not subject to buyer securing financing; buyer agrees to mike wrllten IPpllcatlon not Iller than 'HI A . 19_. Buyer agrees to compllte necessary papers and ........... 28. to exert bUyer's best eltorts to procure such finlnclng. II this transaction is to be financed through FHA Of Federal VA, seller agrees to pay the prevailing mortgage discount required by lender (not to exceed S 'lJL, A ). ::) 29. The property is to be conveyed. unless otherwise provided, by Statlllory Warranty Deed, free and clear 0111 liens and encumbrances 10 date except zoning ordirllnces. covenants. conditions Ind restrictions, bu g and use restrictions, ~ 30. IIIHy easements olrecord, and: NONE WHICH WUUW ADVERSLI AFFiCT 'J.'li& PROi'ERTI "'-. 31. All light fixtures and bulbs, fluorescent lamps. window blinds, window and door screens, stann windows .nd doors, attached lIoor coverings. attached television antennas, curtain, tDwe/lnd drapery rods, shrubs and trees,lrrIgation. \ 32. plumbing, cooling and heating equipment, including oU tanks, except fireplace equipment that is not attached In any manner to the structure, and an fixtures except: JQII {\ 33. are to be left upon the premises as plrt of the property pun:hlSld. TlIelollowlng perIOllII property '" 34. IN ITS PRESENT CONDITION Is also Included as part 01 the property purchlsed fOf till purchase price: NONE ,35. ' . NeIther seller nor REALTORse warrant the square lootage 01 any structure or the acreage 01 any iIlld being purclllSld, "- . 36. II square lootage or acreage is a materill consideration In making ,this purcldse, REAtTORS\!> 'advise thl( an structures and land t-shou/d be measured by buyer prior to signing this S. Agreement. \ 37, BUYER AND SELLER SIGNIFY BY THEIR INITIALS THAT EACH OF THEM HAVE READ THE IMPORTANT AODITIONAL TERMS off THE REVERSE SIDE OF THIS SALE AGREEMENT BEFORE SIGNING AND EACH 2) 38. UNDERSTANDS THAT THESE ADDITIONAL ITEMS REGARDING TITLE INSURANCE, LIQUIDATED DAMAGES AND ATTORNEY FEES ARE INCLUDED IN THIS SALE AGREEMENT. SELLER!S INITIALS:_BUYERS'S INITIAls'2 C{ * 39. SELLER REPRESENTS THAT (1) seDer hiS no notice 01 any liens to be assessed 19a1nltti~ro,!ty; ~,~l4m\Hnnected to (I) 0 In OlI-site water ... or (b) 0 oth8r. r.:C;:~ SIIlddlllllllal 40. terms on the reverse side 01 this slle Igreement, (3) the dwe/Ung is connected to (a) 0 I public sewer system or (b) 0 a cesspool Of septic tank; (4) a working smoke deIeclOf has been Of shill be Installed In eecII dWllllng unit according 41. to Oregon law prior tG cioslng this transaction; (5) at the time buyer is entitled to possession: (I) all fixtures, Includlng bill not limited to buill-in appliances, electrical, wiring, healing, cooIlng and plumbing systems will be In working order 42. and (b) the property and yard will be in Its present condition. Seller and buyer agree to prorate the tlxes lor lhe current tax year, rents. interest and Dlh8r Items IS 01: COR . 19__. Premiums lor existing Insuranc:e 43, may be prorated or a new policy Issued at buyer's option, Buyer agrees to pay Ihe seDer IOf luel, II any, In storage tank(s) II date of possession. Encumbrances to be discharged by seBer may be paid II seller's option 011I 01 purchlse \" 44. money at date 01 closing. This transaction shaH be closed on or before NOVFUER 10 .19-81-, or IS soon therelfter IS conditions Ire met and llnaa. clng and closing documents have been prepared. ~ 45. TIME IS OF THE ESSENCE OF THIS SALE AGREEMENT. This transaction shan be closed In escrow bY~iS ATTORNEY as escrew agent, till cost GI which shaD be shared equlily between . . 46. _.. ""'. ""'.., ''''' __lb. ..... TO'" ..........................."" "'... Ii,,;o,;;;][ 0 .... -... ""0 REALTOO'" _.'" __. 0 '... _...... -. ...... """"'.. 47, the -sting REALTOR'S\!> client trusllccount, 0 deposit with Iheescrow agent. Possession 01 the property is to be delivered to the buyer on or belere COE , 19_, Of a$Soon thereafter IS 48, existing laws Ind regulations wID permit removal 01 tenants. if any. This Sale Agreement is binding upon the heirs, executors. administrators, successors Ind permitted assigns 01 thl buyer and s8ller. 49. Buyer and seller hereby IlIIhorize and direct the closing agent to provide copies 01 al closing statements to the REALTORS<!> involved In this transaction. 50. OFFER. I hereby offer to purchase the above described property in its present condition at the price and on the terms Ind conditions set lorth above, and grant the REALTOR~ I perlod 01 2-4 BOIRS 51, dlYs hereafter to secure saUer's acceptance of this offer, THE MANNER IN WHICH TITLE IS VESTED CAN HAVE MAJOR LEGAL ANO TAX CONSEQUENCES. BUYER IS ADVISED TO CONSULT A LAWYER OR ACCOUNTANT ABOUT 52, VESTING OF TITLE AND TAX CONSEQUENCES. Buyer directs that the deed or contract is to be prepared inthl nlme 01 TO BE It''URNISHRD I N R..~ROW 53. . Buyer hereby acknewledgn rec:eIpt 5<1.011 copy GI this Sale Agreement bearing buyer's signature Ind acknowledges that buyer has not received or relied upon any statements made by seller or seller's agents which are net expressed In tills Sail Agreement. 55. THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS, BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE 56, PERSON. ACQUIRING FJE,;TITLE TO THE PRO ULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PlANNING DEPART~, E, NT VERIFY.O ~VED USES. // - ~ 7 g~/ *57, BUYER: .. Date L- 0 , . 19_. ~;e-.m. * 58. BUYER: 3'~ L Work His War/! 59. Address: 60. RECEIPT FOR EARNEST MONEY: Th. -' _TO.. ,,- -.... - -............ -. 1M..... Siifi'~ *61, UstlngBroker KELSO REI..LTY SellingBrokerCE!lfll~ II ~B.iIT BKAUI 62. Address 1255 ~IS1(TX(}ll BLVD Address 344 E N *63. PlIone 482-051. 0 By Aged4. na If:. LA~ Phone 488- 21 ~t By Agent *64.11 this Is a co-op sale, the commission shaa be divided IS loIIows: Usting REALTOP % Selling REALTOP % BROKER INITIALS 65. ACCEPTANCE OF OFFER, CLOSING INSTRUCTIONS AND FEE AGREEMENT. SeIer hereby: ~(I) ACCEPTS buyer's 01fW tor the prlel.nd on the conditions as set forth .bove. SIller luthor/zlS REALTORS<!> 66, to order a preliminary title report and title insurance at seller'uxpense from '.' ' / Ii ,,' , ' . and further lutborIzeS REALTQRr and the escrow.gent to pay out 01 cash proceeds 67. of sale thlexpenses oflurnishing title insurance, seller's recording lees, seller's cIoilng cOsts, and Iny.~umbranC8S o/tha property payable by seller on Of before closing. Seller agrees to pay REALTORse I commission lor services 68. rendered in this transaction':(1) 9:t closing the sum 01 S ,,(:: " i.' '.., ( in cash; Of (2) 0 See separate Closing Instructions and Fee Agreement. In the event buyer fals tG complete the sail pursuant to the terms olthls SIll 69. Agreement, liquidated damages shall be distribllled as 1001ows. after deduction of any title insurlnce and escrow cancellallon charges: SELLER~%, REALTORs'e ~% to the extent 01 REALTORS'(t total commission, 70, with thl residue to selllr, SELLER ACKNOWI.EDGES THAT SELLER HAS READ AND FULLY UNDERSTANDS THIS SALE AGREEMENT ANO.tiAS RECEIVED A COMPLETELY FILLED IN COPY OF THIS SALE AGREEMENT, * 72, SELLER: Date 19_, _ _,m. Time , 19_, _ _.m. TIme * 71, SELLER: Date --- .,.,--- 73:Mdress: 74,0 (b) COUNTER-OFFER, Seller REJECTS the oner and makes the attached COUNTER-OFFER, 75. 0 lc) REJECTION OF OFFER, Seller REJECTS the oner: PIlone: Home Her Work His WOf/! * 76. SELLER: SELLER: Date__, 19_. _ __,m, Time 77. OELlVERY TO BUYER AFTER SELLER'S ACCEPTANCE. Date 78, Buyer acknowledges receipt 01 a complete copy of this Sale Agreement bearlilg buyer's signature and that Gf seller showin~~~~-~~c../'- ---. * 79, BUYER: \ BUYER:_~ COP'fRIGHT1986' .This line requires an initialand/ora signature, BUYER'S COpy WITH SELLER'S ACCEPTANCE , 19__. _ ____,m, Time 6/86 OREGON ASSOCIATION OF REAL 10:15& . -- rr... - . ~ THIS IS A lEGALLY ~I,NOING ,CONTRACT: IF NOTYNDERSTOOD, SEEK COMPETENT ~VICE. 35 5 823 I Oregon. Ot;'~OB~J.\ 22 . 19~ SALE AGREEMENT' ,,{~ _ _ __ Oi A.:>H.wAND" .' ~'l VB; IHJ1ID.RiD In the Iorm ofb check, [1 cUh, 0 not" RUBEIIT JUllNSVN 3, the purchase olth. following d.scrib.d real property owned by 4. Cty of A~1-iLAtID , County of JACKSOtf 39 lE 09AA 1'l., 2500 {legal description) VAGA.l1T .u.Jr OJ "ll'" STiiEh'1' 6. (the parties llertby authorlz. th. REALTOR~ to attach fh. carrec:t legal description if UllIVaIIIbIe at th. time of s1gning)1lld commonly known IS: :~3H i.AlfD "~l'rY 500 ,. flIc:eMd of 2. the sum of S , hereinafter c:aIed ,. buyer , " AJiD 00/100---------- payable as earnest money and part payment lor and Stat. of Oregon, legally described as: , hereinafter c:aIed .. seIIlIr," .IUlted In the IH.IJI'IID7rXaxn!Ulf:aErr 5. (street .ddl'lSS) 7, for the purchase pric:eof ~lxrEEN 'l'HGU3A.tiD AUD 00/100-___________________ DoIars 8. en the IoIIDwing terms: the ume'mf\~~tyJ""f~~~A~~F~~~~,.!!.,., $ 500 .. { ::. -', _i "----;'} · - -- -, ....... ~......................................... s :3 ~ 10, Upon ac:c:epIanc:e oftltfe and deIiYery o~o Deed 0 Contract the sum of, ........, ........ .... ...... ..... , .. ...... .. .. ........ .... $ 11. The balanceof T hi t': LVii; THCi l;';:l Nrj A ~m 00/100---------- ______ , 12. payable as IoIIows: PURtHA;;iER fro ~:XEx~u.rl~ A uarfl: SiQ:~HR!\n BY A iit'HlST D1-"'Jt:n (:IF T9Hl}1 l)~ Ttll~ t''Ii11rEItXY 13. IN LoA VOR Oi Si..<;lJ..EH i"DH THt; J3ALA..NCE ('6 $12,000, .f'AYA-BLE AT $3000 f'lsR YKAR, ur( )!OR~. ItiGLUDIN:; INfERii:Ur NIt 101 fER ANN!Jl4 U.m:lL fAID IN :fULL AT THE END OF' 4 (.F'OUfd Yi~ARS. Bursa TO HAV{~ 0PflDN \k~ EARLY FAYOit"'}I" 'WI~rH NO PREFArMtl;Nr FENAIXY. 16.000 $ 4000 12.000 --- 00IIars 14, 15. 16. 17, TillS 3Aj.r~~ C():{rl~;;!:frr (Hi ~"INAL APJ:fl('jV$;~,rRY TEH~' ('1ITI C(tJl~"IL AMi) US4) .\ff'R~j} BY 18. 1 u ff.,~liAS8n::J ATTUHNL:Y,", 19. 20. 21. U, 23, 24. - FOR ADDITIONAL TERMS AND CONDITIONS SEE ATTACHED ADDENDUM .. 25,11 under thellrms 01 this Sale Agreement buyer is being .xtended credit at closing by the seller, neither buyer's rights In this Sale Agreement nor buyer's rlgllts In the security device to be delivered at closing IrIlsslgnable 26. _hout prior written consent 01 seller, In addition to the purchase price, buyer shall pay required assumption costs and reimburse sllller fO/" sums held In the reserve ac:c:ount of any Indebt.dness assumed In tills transaction. 27. This transaction C fs~ is not subject to buyer securing financing; buyer agrees to make written appllc:atlon noIlater th.n i'! / it , 19_. Buyer agrees to complete necessary papers and , 28, to exert buyer's best efforts to procure such financing, II this transaction Is to be financed through FHA 0/" Federal VA, seller agrees to pay the prevailing mortgage discount required by lender (not to exceed $ H 14 ), 29, The property is to be conveyed, unless otherwise provided, by Statutory Warranty Deed, free and clear of aD liens ,"d encumbrances to date except zoning O/"dinances, covenants, conditions and restrictions, bUilting and use restrictions, lfCllli i'iHIGH wWW ADVER3LY Ai'Y'iX'E THE i:ROi"ERfY 30. utility easements of record, and: 31. AD light fixtures and bulbs, ftuorescentlamps, window blinds, window and door screens, storm windows and doors, Illached floor coverings, attached television antennas, curtain, towel and drapery rods, shrubs .nd trees, irrigltion, 32, plumbing, cooling and heating equipment, including oil tanks, except lireplace equipment that is not attached in any manner to the structure, and all fixtures except: NOW 33, 34, IN ITS PRESENT CONOITION is also included as part of the property purchased for the purchase price: NO~ I are to be left upon the premises as part of the property purchased. The following personal property 35, . . Helher seller nor REALTORS@ warrant the squarelootage of any structure or the acreage of any land being purchased. 36. If square lootage or acruge is a material consideration in making this purchase, REALTORS'" advise that all structures and land should be measured by buyer prior to signing Ihis Sate Agreement. 37, BUYER AND SELLER SIGNIFY BY THEIR INITIALS THAT EACH OF THEM HAVE READ THE IMPORTANT ADDITIONAL TERMS ON THE REVERSE SlOE OF THIS SALE AGREEMENT BEFORE SIGNING AND EACH ,l f * 38, UNDERSTANDS THAT THESE ADOITIONALITEMS REGARDING TITLE INSURANCE, LIQUIDATED DAMAGES AND ATTORNEY F~ES A~ "~UDED IN THIS SALE AGREEMENT, SELLER'S INITIALS:_BUYERS'S INITIALS:_-' nOT. a aW6J.J..1.Dg Buyer's, ' , * 39, SELLER REPRESENTS THAT (1) seller has no notice of any liens to be assessed against the property; (2) the dwelling is connected to (a) [J an on-slle water well or (b) 0 other. (Inltlals~. See additional 40, terms on the reverse side 01 this sale agreement, (3) the dwelling is connected to (a) 0 a public: sewer system or (b) 0 a cesspool or septic tank; (4) a working smoke detecto/" has been or shaD be installed in each dwelling unit according 41, to Oregon law prior to closing this transaction; (5) at the time buyer is entitled to possession: (a) all fixtures, including but not limited to buill-in appliances, electrical, wiring, heating, cooling and plumbing systems will be in working order 42. and (blthe property and yard will be in its present condition. Seller and buyer agrllto prorate the taxes for the current tax year, rents, interest and other items as of:_ COE , 19__. Premiums lor existing insurancll 43, may be prorated or a new policy issued at buyer's option, Buyer agrees to pay the seller lor fuel, if any, in storage tank(s) at date of possession, Encumbrances to be discharged by seDer may be paid at seller's option out of p'urchase 44, money at date 01 closing. This transaction shaD be closed on or before NOV~.BEJ\ 1 ~___, 19-87__, or as soon thereafter as conditions are met and financing and closing documents have been prepared, 45, TIME IS OF THE ESSENCE OF THIS SALE AGREEMENT. This transaction shaH be closed in escrow by :Uti YfHS AT'rORNEY as eSCrow agent, the cost of which shaH be shared equaUy between 46. seller and buyer, Seller and buyer instruct Ihe REAL TOR$@ to handle the above-described earnest money as loIlow . C place In the selling REALTOR'S!!> client trust account, [J upon acceptance 01 offer and collection oflOOds, transtw to "'~ 47, the listing REALTOR'S~ client trust account, deposit with theescrow agent, Possession 01 the property is to be delivered to the buyer on or befO/"e t.: . , 19_, or as seon thereafter as 48, existing laws and regulations win permit removal 01 lenants, il any, This Sale Agreement is binding upon the heirs, executors, administrators, successors and permitted assigns of the buyer and seller. 49, Buyer and seller hereby authorize and direct the closing agent'lo provide copies 01 aD closing statements to the REALTORS~' Involved in this transaction. 50, OFFER. I hereby offer to purchase the above described property in its present condition at the price and on the terms and conditions set forth above, and grant the REALTOR~ a period of 24 liOU RS 51, days hereafter to secure seller's acceptance of Ihis offer, THE MANNER IN WHICH TITLE IS VESTED CAN HAVE MAJOR LEGAL AND TAX CONSEQUENCES. BUYER IS ADVISED TO CONSULT A LAWYER OR ACCOUNTANT ABOUT 52. VESTING OF TITLE AND TAX CONSEQUENCES. Buyer directs that the deed or contract is to be prepar.d in the name of TO B ~ fURNISHED IN eSCROW 53. , Buyer hereby acknowledges receipt 54. ola copy of this Sale Agreement bearing buyer's signature and acknowledges that buyer has not received or relied upon any statements made by seUer or seller's agents which are not expressed in this Safe Agreement. 55. THIS INSTRUMENT Will NOT ALLOW USE OF THE PROPERTY DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF APPLICABLE lAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT, THE 56. PERSON ACQUIRING FEE TITLE TO THE PROPERTY,~OULD CHECK WITH THE APPROPRIATE CITY OR COUNTY PlANNING DEPARTMENT}O VERIFY A~OVED USES. *57, BUYER: , ( /~ Date !,.I /./ , 19_, _ _,m. ,/ /' Time * 58, BUYER: -------- --~ Phone: Home ,/i Work His Work 59, Address: 60, RECEIPT FOR ~R~~!T MONEY: The undersigned REAL TO!l@ acknowledges receipt of the, above described Earnest Monev.~~he su~ of $ CiOO .::. *61,UstlngBroker KELSu .~L!r. ,,' SelfingBrokerCENfURY 21. M~.I~ s.t:RE.ti:l REAl.:l'Y 62 Address 1255 ~ hI UIJ H.LV.l.J ---.Address _ )44 ~... RA..Ld ~r~l *63,Phone_____4~~2-0510 BYAgeJ~. DWGLAS Phone 488-2121 ByAgent 1.. GLOSSOf *64. II this is a co-op sale, the commission shall be divided as follows: Usting REALTOfl<!' SO % Selling REALTOfl<!' 50 % BROKER INITIALS 65. ACCEPTANCE OF OFFER, CLOSING INSTRUCTIONS AND FEE AGREEMENT. SeDer hereby: 0 (a) ACCEPTS buyer's offer fO/"the price and on the conditions as set forth above. Seller authorizes REALTORS!!> 66, to order a preliminary title report and title insurance at seller's expense from and further authorizes REAL TOR~ and the escrow agent to pay out of cash proceeds 67,01 sale the expenses ollurnishing title insurance, seller's recording lees, seDer's closing costs. and any encumbrances on the property payable by seller on 0/" before closing, Seller agrees to pay REALTORS'" a commission lor services 68, rendered in this transaction:(1) 0 At closing the sum of S in cash; or (2) 0 See separate Closing Instructions and Fee Agreement, In the event buyer fails to complete the sale pursuant to the terms of this Sale 69, Agreement. liquidated damages shall be distributed as lollows, after deduction of any title insurance and escrow cancellation charges: SELLER_%. REALTORS'!!> _% to Ihe extent of REALTORS'!!> total commission, 70, with the residue to seller. SELLER ACKNOWLEDGES THAT SELLER HAS READ AND FULLY UNDERSTANDS THIS SALE AGREEMENT AND HAS RECEIVED A COMPLETELY FILLED IN COPY OF THIS SALE AGREEMENT, * 71, SELLER: Dat'-_,____ 1L_, ---nme- __,m, * 72 SelLER: -----'------______ Date ___ 19____, ____.m, 73, Address: ---------------------------------____J'hone: Home_.______ Her Work 74, [j (b) COUNTER-OFFER, Seller REJECTS the oller and makes the attached COUNTER-OFFER, 75. 0 (cl REJECTION OF OFFER, Seller REJECTS the oller: Time His WorL____ * 76. SELLER:________ SELLER: Date___, 19_, _ _,m, Time 17. DELIVERY TO BUYER AFTER SELLER'S ACCEPTANCE. Date 78, Buyer acknowledges receipt 01 a complete copy 01 this Sale Agreement bearing buyer's signature and that 01 seller showing acceptance, - -- -----_________,19__________, ___.m, Time * 79, BUYER: BUYER COPYRIGHT 1986' . ThiS line requires an initial and I or a signature HU'v ,:\n1 ii\1 { ;;::CEIPl 6/86 OREGON ASSOCIATION OF REALTORS' ~ '-" '"-, ........ '- "-' '-' -- '-- '-' - .....-' 67197 IIIIIIam.U. bus...... 'OMII, 'ne. (503) 588-2030 860692 [B OREGON ASSOCIATION OF REAL TORS@ SALE AGREEMENT & RECEIPT FOR EARNEST MONEY THIS IS A lEGAllY BINDING CONTRACT; IF NOT UNDERSTOOD, SEEK COMPETENT ~?VICE. 3 5 5 8 6 1 REAlTOR SHLA}lD ,Oregon. OCTOBER 8 .19JiL SALE AGREEMENT " \ ) -- 1. Received 01 "C ITY OF ASHLAND" , herelnalter taled "buyer," 500 Y FIVE HUNDRED AND No/cENTS----------- 2. Ihe sum 01 S In Ihe lorm 01 0 check, [1 cash, [] nole, ROBERT JOHNSON 3. the purchase 01 the lollowing described real property owned by_ ___,____ ASHLAND JACKSON 4. City oL_,____, County 01 payable as earnest money and part payment lor and Slate 01 Oregon, legally described as: ________. hereinafter caned "seller," shuated In Ihe 391E09AA TL 2500 5, (legal description) 6, (Ihe parties hereby authorize the REALTORS'" to attach the correct legal description II unavailable at the lime 01 signing) and commonly known as: VACANT LOT ON B STREET (slreet address I 8. on the loIIowing lerms: the earnest money above receipted lor..,..,..........., .........................,............,............ S 9, { on__, 19_,} as additional earnest money, the sum 01......................................... S (on seller's acceptance) v 10, Upon acceptance 01 title and delivei'f ol~ Deed 0 Contract the sum 01,............,............................................ S 7, lor Ihepurchase price 01 ~TXTF.F.N THOtTSAND DOLLARS AND NO/CENTS-------------- 500 o 3500 Dollars 16,000 4,000 12. payable as loIIows: 11. The balance of T\.JELVE TH-JUSAND --------------------------------------- Dollars s l?)OOO PURCIMSER TO EXECUTE A NOTE SECURED BY A FIRST DEED OF TRUST ON THE PROPERTY 13. IN FAVOR OF SELLER FOR THE BALANCE OF $12,000, PAY~BLE AT $3000 PER YEAR, OR MORE 14. ~CLpDING IN,n:EREST AT 10%__ PER ANNUM UNTILL PAID IN FULL AT THE END OF 4 (FOUR) YEARS. BUYER TO IffiVE OPTION OF RKXMKMXXXNXKMXX EARLY BAY OFF WITH NO PREPAYMENT PENALTY. 15, 16, 17, -~I'l_lTS--SA-t.E-CONTINGENT_oNl?TWrr:;-KP"PRO\iAL_ny_nm_CTTYlXJUNC1L AND AL~U Al' l'KUV l~D J:j Y ":"8, --PURCliASER-S--ATTORN+:~Y . '19. yO. ~ 23. ~ FOR ADDITIONAL TERMS AND CONDITIONS SEE ATTACHED ADDENDUM" .. ~5.11 under the terms 01 this Sale Agreement buyer is being extended credit at closing by the SIner, neither buyer's rights in this Sale Agreement nor buyer's righls In the security device to be delivered at closing .re assignable 26, without prior written consent 01 seller. In addition to the purchase price. buyer shaD pay required assumption costs and reimburse sener lor sums hetd In the reserve accounl 01 any Indebtedness assumed In this transaction. \ 27, This transaction: : is :)(is nol subject to buyer securing financing: buyer agrees to make written app~cation nollater than,______N lA______~. 19,___. Buyer agrees 10 complete necessary papers and ""V8. 10 exert buyer's best efforts 10 procure such financing, II this Iransaction is to be Iinanced through FHA or Federal VA, seller agrees to pay the prevailing mortgage discount required by lender (not 10 exceed s__N/ A , --I. )9, The property is 10 be conveyed, unless otherwise provided, by Statutory Warranly Deed, free and clear 01 aI/liens and encumbrances to dale exceplzoning ordinances, covena~s. condltions and restrictions. building and use restrictions. 'IQ, utility easements or record, and:'--NONE-HHICH-WOHLD---A-DV-ER-SLE--Y'-A-F-F-EG-T-T-HE-P-ROF-ER-1'-Y . ~1, A1llighllixtures and bulbs. lIuorescenllamps, window blinds. window and door screens, slorm windows and doors, attached Iloor coverings. attached lelevislon antennas. curtain, lowel and drapery rods, shrubs and trees, irrigation, ~2, plumbing, cooling and heating equipment, including oil tanks, excepllireplace equipment that is not attached in any manner to the structure, and alllixturos except: NO NE _ ~, are to be left upon the premises as part 01 the properly purchased. The lollowlng personal property 34, IN ITS PflESENT CONDITION is also included as part 01 the property purchased lor the pu~chase price: NONE 35, . Neither seller nor REALTORS<!I warranlthe squarelootage 01 any structure or lhe acreage 01 any land being purchased. 36, If square lootage or acreage is a material consideration in making this purchase, REALTORS~ advise that all structures and land should be measured by buyer prior 10 signing this Sale Agreement. 37. BUYER AND SELLER SIGNIFY BY THEIR INITIALS THAT EACH OF THEM HAVE READ THE IMPORTANT ADDITIONAL TERMS ON THE REVERSE SIDE OF THIS SALE AGREEMENT BEFORE SIGNING AND EACH * 38, UNDERSTANOS THAT THESE ADDITIONAL ITEMS REGARDING TITLE INSURANCE, LIQUIDATED DAfIIAGES'AND ATTORNEY F~E I~LU~'1!~f ~GREEMENT. SELLER'S INITIALS:_BUYERS'S INITIAL?~:1?'- Buyer's *.39, SELLER REPRESENTS THAT (1) seller has no notice 01 any Wens 10 be assessed againsllhe property; (2) the dwelling is connected to (al [] an on-site water well or (b) [J other. (Initials~). See additional 40, terms on the reverse side 01 this sale agreement. \31 the dwelling is connected to (a) [l a public sewer system or (b) 11 a cesspool or septic tank; (4) a working smoke detector has been or shall be Installed In each dwelling unit according 41. to Oregon law prior 10 closing this transaction; (5) at the lime buyer is entnled to possession: (a) alllixtures. including but not limited to buill-in appliances, electrical. wiring. heating. cooling and plumbing syslems will be In working order 42, and (b) the property and yard will be in h presenl condition. Seller and buyer agree to prorat81he laxes lor the current tax year. rents,lnlerest and olher Items as 01: CO E ,19__. Premiums lor exisllng Insurance 43, may b. prorated or a new policy issusd at buyer's option, Buyer agrees 10 pay the seller lor luel, il any. in storage tank(sl at date 01 possession, Encumbrances to be discharged by seOer may be paid at sener's option out DI purchase 44, money at date 01 closing, This transaction shall be closed on or belore ::tl-~, 19_~_,. or as soon thereafter as conditions are met and financing and closing documents have been prepared. 45. TIME IS OF THE ESSENCE--OF THIS SALE AGREEMENT. This transaction shall be closed in escrow by as escrow agent, the cost 01 which shaD be shared equally between 46, seller and buyer, Seller and buyer instruct the REAL TORS'~ to handle the above-described earnest money as lollow ccounl. [] upon acceplance 01 oller and collection ollunds, Iranslf( to 47, the listing REALTOR'S. clienltrusl account, ;::J deposit with the escrow agent. Possession ollhe property is to be delivered to the buyer on or belore--GG-E .19_, or as soon therealter as 48, existing laws and regulations will permn removal of tenants. il any. This Sale Agreement is binding upon the heirs. executors, administrators, successors and permit1ed assigns 01 the buyer and seller. 49, Buyer and seller hereby authorize and direct the closing agent 10 provide copies 01 all closing statements 10 Ihe REALTORS'" involved in this Iransaction, 50, OFFER. I hereby oller 10 purchase the above described property in Its present condition at the price and on lhe terms and conditions set lorth above, and grant the REALTORS~ a period 01 24J: H au r s 51, days herealter to secure seller's acceptance 01 this oller, THE MANNER IN WHICH TITLE IS VESTED CAN HAVE MAJOR LEGAL ANO TAX CONSEQUENCES. BUYER is ADVISED. TO CONSULT A LAWYER OR ACCOUNTANT ABOUT 52, VESTING OF TITLE AND TAX CONSEQUENCES, Buyer directs Ihat the deed or contract is to be prepared in the name 01 53. . Buyer hereby acknowledges receipt 54,01 a copy 01 this Sale Agreement bearing buyer's signature and acknowledges that buyer has not received or reliod upon any slatements made by seller or soner's agents which are not expreslled In this Sale Agreement. 55. THIS INSTRUMENTJlI~L NOT ALLOW USE OF THE PROPERTY DESCRIBED tN THIS INSTRUMENT IN VIOLATION OF APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE SIGNING OR ACCEPTING THIS INSTRUMENT. THE 56, PERSON ACQUIRI~G .-!, TITLE 10 THE PRDP,iRTY ~U';9 CHECK WITH THE APPROPRI~TE CITY OR COUNTY PtANNING DEPARTME~T T '~ERIFY A ROVE~~SES. *57,BU"'~" ;....-::-;;:;....- ~. 14, P':-'::'-<>'~ I .'~ r- Date / L/ ./ /"',/ . 51. BUY", ~ ....., .... -)'p", - ;~ "' / / "" ,.,., ( 59. Address: , 19~O,' /..1 -d.m. Time His Work 60. RECEIPT FOR EARNEST MONEY: The undersigned REALTOIt~ acknowledges receipt ollhe above de$Cl'ibed Earnest Money In the sum 01 S 500 *61,Ustlng8roker __KELSa REALTY SeUingBroker CENTURY '1 MATN STREET 62. Address -12-55-S1SKI~OU--B-L-\lD Address -344---E-t'tA IN STRE-E-T- *63. Phone482-0-5-1-0 By Agent-flol-.-B9BGhAS Phone-48-8-2-l-2-l- By Agent -L-f-N-D~ *64, II this Is a co-op sala, the commission shan be divided as loIIows: Usting REALTOtr' --------t;n % Selling REALTOtr' -l:jf) % BROKER INITIALS 65. ACCEPTANCE OF OFFER. CLOSING INSTRUCTIONS AND FEE AGREEMENT. SeDer hereby: 0 (al ACCEPTS buyer's oller lor Ihe price and on the conditions as set lorth above. Seller authorizes REALTORS~ 66,10 order a preliminary litle report and IUle Insurance at seller's expense lrom and lur1her authorizes REALTOR~ and the escrow agent 10 payout 01 cash proceeds 67.01 salelhe expenses ollurnishing tllle insurance, seller's recording lees. seller's Closing cosls, and any encumbrances on the property payable by seller on or belore closing. Soller agrees to pay REALTORS~ a commission lor services 68, rendered in this Iransaction:(1) 0 Al closing the sum 01 S in c.lsh; or (2) 0 Soe separate Closing Instructions and Fee Agreement. In Ihe event buyer laHs to complete the sale pursuant 10 the terms ollhls Sal8 69, Agreement, liquidated damages shall be distributed as follows, ~lter deduction 01 any litle insurance and escrow cancellalion charges: SELLER_%, REALTORS'''' _% \0 the extent 01 REALTORS'''' total commission, 70, with Ihe residue to seller. SelLER ACKNOWLEDGES THAT SELLER HAS READ AND FULLY UNDERSTANDS THIS SALE AGREEMENT AND HAS RECEIVED A COMPLETELY FILLED IN COpy OF THIS SALE AGREEMENT. *71,SELLER:___ Date_ . 19_, _.m. TIme * 72, SELLER: Dale_ 19_. _.m, Time 73, Address: Phone: Home Her Work His Work 74. 0 (b) COUNTER-OFFER, Seller REJECTS the oller and makes the attached COUNTER-OFFER. 75, 0 lc) REJECTION OF OFFER. Sener REJECTS Ihe oller; * 76, SELLER:_____ SELLER:~_ Dat8__. 19_, __ _,m. Time n.., ",rnv Tn Dllvrn AC'TCn ('1:11 CD'(' A('('COTAMC'C n7l. . 19___,..__, _,_~_..____ ___,In, I ~ -.---------- FERENCE DATE GROSS AMOUNT DISCOUNT REFERENCE DATE GROSS AMOUNT DISCOUNT 0612 10-8-87 **$500.00 STREET P R.OPERTY (lIlt!} Df Anl11ultll . ***$500.00*** ASHLAND. OREGON 97520 VENDOR" CHECK NO, CHECK DATE CHECK AMOUNT ***500 DOLLARS AND NO .",,'.:,"', ....';:;,..'..:..:... CENTURY 21 CLIENT TRUST ACCTS .:::.:::.:.;..:::.;.:..../.,':::::..):.::-::.. :'::'.:.,.:.;:,':, "::(,' {'::: ',' ,~ .; I 1110 . q 20 j III I:. 2 j 0 0 0 . 2 j I: 0 j a.. 0 b \ ' ---'-'------Tr'1 L.- ~ \"..... ';..If ;;: '~~t/ .......... ."....,.......f'... '-' ~ 54054 III REALTOR @ OREGON ASSOCIATION OF REAL TORS@ COUNTER OFFER TO SALE AGREEMENT AND RECEIPT FOR EARNEST MONEY Sale Agreement No. II /I 1/ ~=?~"., .1" c::, I Counter Offer No. This is a counter offer and is made an attachment to that certain sale agreement and receipt for earnest money between II (' I 'r L/ C;J ;::= /J ...s H L A ~ D /1 B uyer(s), and ;2 0/3 LE~ 'T 'rj- k rtY 'J /)r-f/IJ SLrN v ,IR E-AJS LA I~ [) Selleds)' Dated. for the following described real property: oe T, [( I 9 )? 7 which the buyer has offered to purchase in writing for a price of $ / t:; .. 000. 0 cJ payable on the terms and con- ditions set forth in the Buyer(s)/Seller(s) prior offer, and Having considered the offer, but not being satisfied therewith, the undersigned hereby makes the following counter offer and agrees to accept and consummate the sale of said property for the price and on the terms and conditions as follows: j!" r e h t'i. S' ~' PrIC/~:!- " Iv h~~ l/I ~ OOrJ. t'?(J fl II cJ/,4e r- Ie r rYl5 ~ r-~ /Y7 /.? / /? IA~ """'-~ /Y? ~;J exo tP L1 ~ //..n Y::>o/ L> " / ,1:> /?- L- /J /\) (7 ~ ~ bg- 7// / -=:?, oao, 00 All other terms, additional terms, disclosures and conditions from prior offer to remain the same. If this counter offer is accepted by Buyer(s)/Seller(s) as evidenced by signatures below, on or before \J); O(J a.m.~), date oar. 2. '~ 'then said sales agree- ment Jnd receipt for earnest money as amended hereby, shall become.a binding contract b~en the parties. Dated {} e..1-. I /I , tt.JW,' /:1 . J Address ...............--.'. ....--..." ./ , BUYER(~!/::...?:~:~~~~.:) , BUY E R \s)~-=-~~~ ~ ~,~~~~\ ,19~ Phone ,/(f,J' - 0 7 V '3 8UYER(S)/SELLER(S) ACCEPTANCE OF BUYER(S)/SELLER(S) COUNTER OFFER , Hl_, a.m./p.m Dated I acknowledge receipt of Buyer{s) /Seller(s) counter offer and hereby accept and agree to be bound by the same. Address BUYE R (S) /SE LLE R (S) BUY E R (S) /S ELL E R (S) Eb.on.f: TO: Mayor and Members of the Common Council FROM: Ronald L. Salter City Attorney DATE: October 28, 1987 SUBJECT: Mark Antony Liquor License Ladies and Gentlemen: It is my recommendation that the Council proceed to recommend denial or granting of the license in the above matter. At the last Council meeting, attorneys for the Mark Antony argued that we were without the power to deny the license for non-payment of taxes. My research differs in conclusion for perhaps complicated legal reasons. However, as I have said, I believe you are free to either recommend approval or denial. On this subject, I should point out that Mr. Campbell, the attorney for the Mark Antony, has requested the return of the liquor license application, and we have refused to comply with that request. It is my understanding that he proposed to go directly to the OLCC, saying that the City of Ashland had not taken action, and thus it should act without the City's recommen- dation. RLS/pc Respectfully submitted, ~~~ ~- Rcb'A& h SA~TER City Attorney RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 ---rr--.------. -- flERfOKMtN<i ARTJ CEttTfR HONORARY BOARD HarK 0 Jlatn'eld I/o/frxl States Seootor Ihb SJnifb I/Olfed States COngres.YmoD .&Jy /{ell JIOooraty Consulate Ceneral / (I file JlepolJlk 01 i(oretJ JlIan Carlos Romero J'ia> &dor I/Olvec)'jf.y 01 CooDojoolo Jbio ~ Cozgl1 JloOOfflng fJrector II /(Juao Ud /urin ACTING BOARD CeraJd If /kJmes Phyllis Chaney Sozafl1]e CusicK Jfm CINe} AI/en C. lJrescl1er uneji }/ l1t/icb Jolm fFe...eonese lnny ClIerm Leiffh Johnson /ZJool JlarJdox Clenn J: JlaltbeJfs ~0I1e lJizabetb Anne Pogl1 Lance % IVgI1 !'om lfJJeeler 208 Oak Street, Ashland, Oregon 97520 · (503) 488-AP AC October 14, 1987 The Honorable L. Gordon Medaris City Hall Ashland, Oregon 97520 Dear Gordon, The momentum toward making the Ashland Performing Arts Center a reality is such that it might now be appropriate for the Council to designate a liaison that could mo~itor our progress and report back to the Council on a regular basis. Our meeting with the Governor went well, encouraging us to continue to be ambitious and broad thinking in this effort to provide a year-round multi-cultural facility to serve as an economic engine for our Tourist based economy. Thus we formally request that a liaison be appointed to facilitate communication with the Council. If you have any questions whatsoever please do not hesitate to call. Respectfully, /1 ./~/ /;:....~ ...--- ' <----./ Lance K. Pugh Project Director cc: Council --rTT--- ASHLAND PARKS AND RECREATION COMMISSION CITY HALL · ASHLAND, OREGON 97520 · 488-5340 PARK COMMISSIONERS: KENNETH J. MICKELSEN Director PATRICIA ADAMS JEAN M. CRAWFORD DENNIS JOHNSON GARY NELSON TOM PYLE October 29, 1987 Honorable Mayor and City Council: The Ashland Parks and Recreation Commission is interested in exploring different options to address the problems that the unpaved portion of South Pioneer Street cause for park users as well as for erosion and other affects on the park itself. One option the Commission would like to explore would be to close the street to vehicular traffic; a second option would be to pave the street. The Commission is requesting that the City Council authorize city staff to gather information for the Commission concerning the following: 1. What effects the closure of South Pioneer Street would have for traffic flow and safety concerns for the city, and 2. A cost estimate for paving the street. If the Council grants this request, please have city staff coordinate with Director Mickelsen. Thank you for your consideration on this matter. Sincerely, /J ~~.'~r~~:tj: t~airman ASHLAND PARKS AND RECREATION COMMISSION ieme of Famous Lithia Park -, -T1-r- ~emornndum October 30, 1987 ~o: Brian L. Almquist ~ rom: ..., Allen A. Alsing ~ubjed: Recommendation from Traffic Commission The Ashland Traffic Safety Commission at its meeting of September 23, 1987, voted to recommend to the City Council that action be taken to make a finding that there is a pedestrian hazard present on Wimer Street which can be alleviated with a pedestrian walkway. The Engineering Division has looked into the matter and has prepared the attached plat showing the current situation. It is apparent that a sidewalk could be developed on the north side of Wimer between North Main and Chestnut Street but there is insufficient right of way and the geography does not lend itself to a sidewalk on the north side behind the curb from Chestnut to Prim. Geography on the south side precludes development of a sidewalk on the south side behind the curb. Please pass this information on to the Council for its review. ------rr--.-~ - Minutes - TSC - September 23, 1987 Page Three PEDESTRIAN ACCESS Wimer Street - Marilyn Bolstad presented a letter to the Commission and explained the problem on Wimer St. The School District does not provide bus service up Wimer and there are 92 kids from Briscoe alone who use this street. Because of the alternate parking, kids have to keep crossing the street and there is. virtually no where for them to' walk. Susan Reid suggested a pedestrian walkway and commented that the easement is wider than the street. The Commission recommended to Council that action be taken to make a finding that there is a pedestrian hazard present on Wimer Street which can be alleviated with a pedestrian walkway. So. Pioneer - Ken Mickelsen said the City should come to grips with the traffic problem on So. Pioneer. He explained the erosion control problem from the theatre to the upper duck pond and said the Parks Commission had a long range goal to fence that area and create a walkway from So. Pioneer to the playground area. Ms. Ireland stated that that would only exacerbate the existing traffic conditions. The Commission agreed to review the map of the area and place the item on a future agenda. *N. MAIN & Since there was no one present to speak on this HIGH STS. matter, the COmmission moved to the next item. ALIDA & Keith Wright of 84 Alida Street presented a BLAINE petition requesting a yield sign on Blaine where it intersects Alida. Gwen Davies was not present to support her letter. Lamb talked with Mr. Holden of 107 Alida regarding accidents that have occurred there. She moved to recommend to Council placement of a yield sign on Blaine at the intersection of Alida. Cretan seconded and the vote was unanimous. OAK STREET Deborah Heatherstone commented that there were two speed signs on Oak going out of the City that were obstructed by trees. Sergeant Given agreed that Oak Street did have a lot of speeders and could use more speed limit signs. It was recommended that one be placed near Jessica and one further down near Nevada. It was further recommended to restore and. make visible existing signs. -~~---,~ --,---,- ,._.~-- ,-- -----'ft r 481 Thornton Way Ashland, Oregon 97520 September 21, 1987 Traffic and Safety commission City Hall Ashland, Oregon 97520 Dear Sirs: In the five years I have lived in Ashland I have observed with satisfaction the improvement of the city streets, especially Helman Street. I believe there should be safe streets near schools. Several hundred children' must walk Wimer Street in order to get to their homes near wimer Street. There is no bus service to the neighborhoods not above Scenic Drive,Aeven for retarded children, because of the steep grade of Wimer Street. Wear and tear on vehicle engines and excessive gas consumption are the reasons given by Ashland School District for omitting bus service to, these areas. wimer Street is treacherous to pedestrians because it is narrow, with two blind dips and a nearly vertical retaining wall on a portion of one side. Parking is on alternative sides of the road each block, so that children must cross the road often, or walk in the center, which is what they usually do. Ice in winter presents an additional hazard, with cars and trucks Skidding down in,a zig zag fashion the same road the children are walking on. ,r-y. uu__ -2- For twenty years residents of this area have pleaded for a pedestrian sidewalk on Wimer Street. I believe the population of this area justifies it. since the school district does not provide transportation up wimer Street, I believe the city owes our children, some as young as five, a safe alternative. Respectively submitted, /71d1JityIz~ Marilyn Bolstad <, , ,,,,: ""'..., TT-T~- C I T Y o F ASHLAND C IT Y HAL L If ~.. ASHLAND, OREGON 97520 telephone (code 503) 482-3211 To: From: Date: Subject: City Council Hal Cloer, Ashland Historic Commission October 29, 1987 Ordinance amending the Building Code with respect to the demolition of historic structures 1. In view of the narrow approval of this proposed ordinance at the October 20th meeting, some supportive comments seem to be in order. 2. The administrative rules of LCDC (OAR 660-16-00 et seq.) require the city of Ashland to adopt a list of historic resources and a plan for protecting those resources. The plan, city ordinance #2163, protects property owners from unreasonable economic hardship (see 15.04.210 E 3, attached). However, it does not, as currently written, protect against an owner's casual desire to not participate in the city's efforts toward historic preservation. 3. Quoting from state guidelines on model ordinances: "One of the most controversial issues is whether the owners of potential landmarks must give their consent prior to designation. Despite the controversy, it must be recognized that an ordinance will be relatively ineffective, and more importantly, not meet the requirements of Goal 5, if property owners may avoid its application by simply withholding consent..... (pp. 36-37). 4. Earlier the guidelines say: "Of course, the preservation of all historic resources is impossible, regardless of local programs, and Goal 5 does not guarantee protection in every case. What it does require is that before a decision is made to destroy or irreversibly damage a resource, that the results of such a decision be carefully considered, and that every protection option be considered." (pp. 3-4, emphasis added) . 5. Most preservation commissions in the U. S. solicit owner opinion re landmark listing, but do not require owner consent. It is felt that the wishes of the owner should be considered but not be allowed to frustrate legitimate public purposes. The concept of owner consent is contrary to usual rules that apply in land use and zoning. No state or federal law requires owner consent. The proposed ordinance allows an owner to withhold consent to listing, but that withholding would have to be justified, and not done casually. -----rr-T - .(' Ii. ~).. ~~ ~(l (JV./Y\ (l}V. :fp, t1-~ r v 3) Prior to adoption of the list, or any additions to or deletions from the list, the Council shall hold a public hearing to receive comments on the structures proposed for inclusion on the list. 4) Prior to the hearing in paragraph 3) above, property Ovffiers of record as listed in the records of the Jackson County Assessor's Office shall be notified by regular first-class ulail of the proposed inclusion of the structure on the Ashland Herit- age Landnlarks List, and the effect of such inclusion. Such notice shall be mailed at least thirty (30) days prior to the hearing. Failure to receive notice. by ,mail shall not invalidate, the proceedings. ;f, I ,. ( , ,. ~, / q' ':' \',' ,~-;;::...~" l ' 5) Any property owner may request that their structure not be included on the list by filing a written objection to I the inclusion or deletion of the structure being considered. Any objection properly filed shall be honored by the Council and the structure duly removed from the list. 6) TJ1e Historic Commission may place plaques, decals, present certificates, or make other official recognition of of the structures on the Ashland Heritage Landmarks List on behalf of the Mayor and the City Council. E. Hoving or _~emolishing an Ashl_and Heri.tage Landmark. 1) Demolition or moving of a structure designated an Ashland Heritage Landmark may only be approved by the Council. 2) The C01.1ncil shall first refer the demolition or moving permit to the Historic Commission for recommendation at the next regularly scheduled meeting. After receiving such recmnmendation or after the passage of thirty (30) days, whichever comes first, the Council shall--Hct-on-the-request-for-_de!!!<;?lition or moving. * 3). /The- Council shall approve a permit 0:11y ~ .:. - finds th7/-1o llo\ling to be true) in its opinion: // Ci) That the building in question is not structurally / sound, or has baen condemned and cannot, in the opinion of the Council, be restored for costs comparable to a new building of the same size and value, or b) The existing configuration of the house and the uses permitted ii1 the zone ma.ke the, retention of the structure infeasible and an unreasonable hardship on '~ the property Ovfficr. -'-----... F. In adOiti-on,-1:o_J~he cnfor~ement provisions of this Ti 1 , the City Attorney may-~-or--upoii---6rde-r--(:rf-'tIYe~-crtyCoun-c-it shall, immediately commence action or proceedings for the prevention of the demolition or moving or a structure in the manner pro- vided 0Y law) and may take such other steps and apply to such courts as may have jurisdiction to grant such relieve as \vill prevent the demolition. moving, removal, or damage to a build.. ing or structure, or llsing property contrary to the provisions of this Tit 1c. The rei.nedies provided for herein shall be cumulative and not exclusive." -2- Ii .~~--- ! .:l~~~l~lr~~'~~:!'lfI\;r~'i~~,r~~~l~!~~~rfj~!;t~~~~~f~:~l~~:l~~~~\f~~w'~~:Z:.t~~;.~;~~: ;f,~:;c:.~:.;.> I RESOLUTION NO. 87 -45 .It~,:c~~~~; : ~tit!!' I '::;,::' i~~.,t , -liUU}-, " I 1~\ "I \'~;~!1' , :~~!!~! A~E;g~~O~O~C~I:B~~Y~~GB~i~~E ,!l~: '.-....',', .1 ,>" J>~' i~;!WHEREAS' .~i~~!:;~;;~~~~:~~:ih~:~~~i~~~:~f:;~~:~!o~;a~;~~:~:24' lt~ \ ___.., , , ' I -...,:;> I!:!~~:~ :~d :~~;~~ ~~~~c~~~t~~~i;~ ~:~e~e;~~u;i~: ~~d A~~i~~~ :~~1! t ....,=. fully attended all of the Council arid other meetings; .1..,....-. be sorely felt by the members of his e-:.h~' family, his y friends and associates. I ' ."-~ : t!~ . NOW THEREFORE, BE IT :::OL VED that the Conunon Counc il of the I;i ',I,'l,;r,~,,~.~ .,:,~<,':.."~::.:\-.:~':-."l:":_:~_':'":,,,:',,.'~.'.::.:...":,:.~,._i,~::,.,:...~.:.~..:~.:;".~...'.~;'.~ :, : <~\fOb,~I: City of Ashland, in regular session on this 3rd day of November, '..:O}:~ ,~~~~~:1987, ~oes herebr ex~ress ~ts sincere sympathy t~ the mem~ers of ; '~\1:r' \ Mr. t~aJ.l7r' hS famJ.lYdJ.n theJ.r bfeRrebavemtewnt'Bat;dl adJofurns thJ.s ':~,',::,,~1,..~.~.~.'~.,"",~:~',' i~~:' Imee J.ng J.n onor an memory 0 0 er . a~. er, ormer :~~s~. !,i~$~:',\': I' Councilman of the City of Ashland; and "',' ~f&.i~: !~'"'~l; ~ . ~.~< . ~;.:({Hiq~ ' ; ~:l;.~~.~ BE IT FURTHER RESOLVED that a copy of this.~:re~olution, executed :"~.;'~l.'{":'~~'::> l ~~(nbJ~~ ! by the Conunon Council, be presented to the~ family in li.-.ltli!li,g "~.~~' testimonial of our respect and sincere congolences. ,ii-~~ _ ~..~\",:rl:l \ .J COMM~ZCIL OF ~ c;;; OF ASHLAND I ~J,...,~.~:t.,~~,.:t.,}-,-,:..-.,,:,;~,~:.-,;i...~i:::;. '~~~~.! " 7 ~ 1f1-4n-1~~. , :.t:;,'.-.;,'::,,:.;,r':J"-~"'~~li, L. Gordon Medar'J.s, Ma~~ ~ d _ ~ /;! , .. c ~~is.?~' "'f~,~ ~.\et,t El~er: at.t~~.( J' ;::~~~~ '~:i;:. I ~ / , i~: G:t s~sie~ ~ ~< j:~i ,~l,,~.~,!,:f.,!~;:,':.~,ll Don ' GrT9 :~,~.".~,,'-.,:,-gf;.r,~' :~~~t~ I V , u( . -c~j,f : 'I~~ . - .~~: , ~~im1;'j::: Nan E. FranklJ.n :~iJ~~:" :i:;~:~~*i': ci ty Recorder .~*~: --..i .. .' i.,....""~.,.,~,.,",.:,_._,.:~,~""~['t:.,~~.,..t,::~,:~:.', ',',,' 1}~r~1~~\ti;t~Jit~;~~~ii~~~~H~i~t~~J,l(~!~I~: ~ ~ . ;"i~~;i~' i _ ____ __ _ ..,_ ._,__.,... " l' ,( .. ;.....:r::~"._ /,~\\./~~ -- ._------ ---. ....----..---.--.------------ _. --_.--- - .-- ---------------------.--..-..---- -----_. .------".----... -~. ------- ---------------rT "'1 - ~ ~ ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARD OF DIRECTORS' MEETING September 25, 1987 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, September 25, 1987, in the Conference Room of the Hospital. PRESENT: Those present were: Walt Hoffbuhr, presiding; B. Doyle Greene, Linda Jackson, Frank Billovits, Jerry Cooper, Jean Keevil, M.D., Stephen Lunt, and Frances Wiley, Board members; Pat Acklin, City Council liaison; Jennie Dunbar, Auxiliary president; Michael McGraw, CFOj and Carolyn Johnson, pro tern executive secretary. ABSENT: Those absent were: Michael Jewett, Board member; Allen Johnson, M.D., Medical Staff representative; and Beth Bornet, Foundation president. CALL 1'0 ORDER: The meeting was called to order at 12:30 p.m. by President Walt Hoffbuhr. APPROVAL OF BOARD MINUTES: Linda Jackson moved and Frances Wiley seconded that the minutes of both the August 28, 1987, meeting and the September 2, 1987, meeting be approved as received. Motion carried. Frank, Billovits moved and Linda Jackson seconded that the minutes of the August 28; 1987, and September 2, 1987, executive sessions be approved as distributed. Motion carried. The minutes of the September 22, 1987, executive session were not available for this meeting. COMMITTEE REPORTS AND MINUTES: Strategic Planning Committee Report B. Doyle Greene reported that Mary Boles, administrator of Linda Vista Care Center, attended the Strategic Planning Committee meeting to discuss potential shared services. In addition, Peggy Cockrell, director of Personnel, was present to make a formal report on the feasibility of providing child care for our employees. In summary, the committee felt that ACH involvement in these services was not feasible but both child care and shared services will be further investigated with Linda Vista. It was moved by B. D. Greene and seconded by Linda Jackson that the minutes be approved as received. Motion carried. Marketing and Finance Committee Report Jerry Cooper corrected the minutes to reflect that his suggestion was that we approach a highly visible individual such as Dave d'Olivo to report that although there was concern about the potential ill effects of the smokey air on athletic participants, medical authorities had been consulted before decisions were made to allow participation. The purpose of such an article would be to ease the tension and change the attitude of people in the community. II-T--- t , ~OARD OF DIRECTORS MEETING - September 25, 1987 Page 2 Cooper also reported that the police chief had refused to support our planned drunk driving demonstration for National Emergency Medicine Week because of the potential danger to spectators or participants if an accident were to happen. Pat Acklin added that Police Chief Lively must have asked for an opinion from Ron Salter, city attorney, because she had received a letter discussing the liability issue. Carolyn Johnson responded that she was disappointed with the city's response. The program has been done in many communities across the nation and she has difficulty understanding why it could not be done here. Locally, a similar program sponsored by the Mothers Against Drunk Driving and Jackson County . Sheriffs was conducted at the Medford Raceway two years ago. The proposal will be dropped at present. It was moved by Frank Billovitsand seconded by Frances Wiley that the minutes be accepted as corrected. Motion carried. FINANCE REPORT: Mike McGraw, chief firiancial officer, reviewed the Financial Report, for the Month Ending August 30, 1987. During the month of August ACH experienced a 23.6% occupancy rate. Net operating revenues were $444,212 and total expenses were $487,247, leaving a loss of $43,035. With interest credited against the loss the bottom line was a net loss of $31,283. This is the second month showing a loss. It is hoped that the census will increase in October. Mike McGraw entertained questions from the Board. Jerry Cooper asked about the accrual of employee benefits. McGraw explained that the auditor requires that we book this amount as a liability because it is in fact a potential loss. Stephen Lunt asked about the amount of Bonds Payable. The principal for the year is $15,000. Pat Acklin reminded the Board that Bob Nelson, city controller, had pointed out that the City Council could pay that principal if the hospital was experiencing "hard times." Jerry Cooper asked if the Accrued Employee Benefits is projected to increase again next year. McGraw responded that the only way to reduce that amount is to reduce the number of employees. He believes staff will have to be down-sized if we continue to experience a low census. Jerry Cooper also asked if McGraw felt the downward trend in statistics is projected to continue. McGraw responded that he does not feel that we have reached the bottom yet. McGraw then gave a status report on efforts to initiate an inventory control program. He pointed out that historically inventory control was under the purview of the purchasing agent who reported directly to the administrator. Now, with the reorganization, this department reports to the chief financial officer, allowing for tighter control. This has resulted in a 21.7% decrease in inventory in surgery. Central Supply has been set up as the department to issue supplies hospital-wide, resulting in the reduction of.5 FTE and $8,000 in inventory. An exchange cart system will be implemented within 30 days and will result in an additional .25 FTE reduction and $18,000 in inventory. The challenge now is to get a handle on the pharmacy inventory which has experienced a $15,000 increase because of special, requests from physicians. Stephen Lunt requested that the Board receive a copy of the report. McGraw will get these for the Board. Jean Keevil, M.D., expressed her concern about the costs related to all of the copying of minutes and other items that go to the Board. It was agreed that this was a necessary expense. A motion was made by Frances Wiley and seconded by Jerry Cooper.that the Board accept. the financial report as presented'. Motion carried. T---- .. BOARD OF DIRECTORS MEETING - September 25, 1987 Page 3 MEDICAL STAFF REPORT: There was no medical staff report available. AUXILIARY'S QUARTERLY REPORT: Auxiliary President Jennie Dunbar reported that volunteers had put in 1500 hours over the past three months on various projects to assist the hospital. The Auxiliary has twelve new members and plans to train four members to work with the nurses on the medical floor. So far this year, the Auxiliary has made $1,200 from the Gift Shop and $117.14 from the vending machines. There has been a' problem with the Southern Oregon Vending Company regarding the timeliness of receiving payment. Mike McGraw will investigate this issue. Upcoming fund raisers include: a bridge marathon, a rummage sale, bake sales, fashion shows, and the publication of a 250-page cookbook that will feature twelve local Bed and Breakfasts. The Auxiliary would appreciate recipes from the Board, ACH employees, and physicians. Dr. Keevil recommended that the Auxiliary request the employees' favorite recipes from the hospital dietitian. APPROVAL OF EXPENDITURES: A motion was made by Jean Keevil, M.D., and seconded by Frank Billovits that monies be appropriated to pay our September bills. Motion carried. CEO'S REPORT: Interim Administrator Bob Strowbridge reported that he feels that the middle management team is doing well with the day-to-day operations of the hospital as the search for a new CEO continues. He feels that overall employee morale is good considering the uncertainty of the selection process. Plans are underway for the annual employee recognition dinner. SECOND READING ON BYLAW CHANGE: Carolyn Johnson read the proposed Bylaw change of Article 5, Board Meetings. Walt Hoffbuhr called for a motion. It was moved by Jean Keevil, M.D., and seconded by B. Doyle Greene. that we accept the Bylaw change as read. Motion carried. OTHER BUSINESS: Smoke-Free Facility Proposal Walt Hoffbuhr read a proposal submitted by Roberta Kaiser, ACH health appraisal coordinator, tha:t the Board adopt a "smoke-free facility" policy effective January 1, 1988. Discussion included the fact that to date 15 Oregon hospitals have adopted such a policy, including RVMC and Providence Hospital in Medford. It was moved by Linda Jackson and seconded by B. D. Greene that the Board take the position that they plan to go to a smoke-free facility on January 1, 1988, pending input into the policy from hospital employees about acceptable smoking areas outside the hospital and away from the main entrances and an opinion from the medical staff about whether or not patients would be allowed to smoke. Motion carried. 'I--T-- - ~ a BOARD OF DIRECTORS MEETING - September 25, 1987 Page 4 Emergency Room Public Relations Stephen Lunt raised his concern that he had knowledge that attendants for Ashland Life Support, the local proprietary ambulance service, have been quoted as saying that they advise. patients on the choice of a facility, i.e., RVMC over ACH based upon their opinion of the qualifications of the physician on call. Dr. Keevil pointed out that the EMTs are trained to triage patients according to severity and type of injury and that certain patients such as head injury patients are not appropriate for our facility. However, the advice eluded to above exceeds this professional determination and the Board felt we should investigate the accuracy of this information. It was decided that Bob Strowbridge will follow up on this concern with Jerry Lehrburger, M.D., and Gordon Brown of ALS. ADJOURNMENT: There being no further business to discuss at this time, the meeting was adjourned at 1:50 p.m. Respectfully submitted, Linda Jackson Board Secretary Approved: II-r---- A ,. .At ,. ,'" . .- ASHLAND COMMUNITY HOSPITAL MINUTES OF THE BOARD OF DIRECTORS MEETING SEPTEMBER 30, 1987 The Board of Directors of Ashland Community Hospital met at 8:30 a.m. on Wednesday, September 30, 1987, in the Education Classroom of the hospital. Those present were: B. D. Greene, Linda Jackson, Dr. Jean Keevil, Jerry Cooper, Francis Wiley, Steve Lunt, Frank Billovits, Walt Hoffbuhr. Acting Secretary: Peggy Cockrell. Those absent were: Michael Jewett The meeting was called to order by Walt Hoffbuhr at 8:30 a.m. After discussion regarding the candidates for the position of Administrator/CEO, a poll was taken of the board members on the candidate of choice for the open position. Board members cast votes 7-1 in favor of Mr. Jim Watson for the candidate of choice for the position of Administrator/CEO. Mr. Michael Jewett indicated his candidate of choice in the Executive Session prior to the general session of the board as Mr. Jim Watson. Walt Hoffbuhr instructed Peggy Cockrell to verify educational credentials. Mr. Hoffbuhr will contact Mr. Watson and tell him of Board decision. It was discussed and decided that references would not be checked until after Hoffbuhr had contacted Watson and received an approval to start the verification process. Board members will be contacted when approval has been received from Mr. Watson. It was decided that Dr. Allan Johnson would be asked to contact individuals on the medical staff when that part of the verification process is under way. It was decided that the following compensation package would be offered to Mr. Jim Watson for the position of Administrator/CEO: Annual Salary for the position: $57,000.00. Job Performance to be reviewed by the Board of Directors at the end of the six month period and salary to be reviewed. Three weeks vacation during first year. No vacation payment during first six months; Auto allowance of $300.00 per month. The remainder of the compensation package will be like to other employees at Ashland Community Hospital. A job offer letter will be mailed to Mr. Watson with' the above information regarding salary and compensation package. The letter will also identify the necessity of the verification of education and reference information on a satisfactory level. The appointment to the position must also be confirmed by the mayor and city council. The Board of Directors request a response from Mr. Watson no later than Monday, October 5, 1987. W. Hoffbuhr instructed P. Cockrell to contact T. Lawton and W. Greene that another candidate had been selected for the position. II .- .'t' , ..... ~ Board of Directors Meeting September 30, 1987 Page Two It was decided that Mr. Cross and Mr. McClendon should not be contacted until a response had been received from Mr. Watson regarding his acceptance or refusal of the position. W. Hoffbuhr requested a copy of the offer letter be attached to the minutes for future reference. There being no further business the meeting was adjorned at 8:55 p.m. Respectfully submitted, LINDA JACKSON, SECRETARY APPROVAL: WALT HOFFBUHR, PRESIDENT BOARD OF DIRECTORS ~.- " ,/ ./ ASHLAND POLICE DEPAHTMENT Monthly Activities for August, 1987 PATROL ill uddjtjoll to their usuill patrol duties Patrol Officers assisled with tC'ilfLic control at the groundbreaking for the Forensic Lab and for the Golden Spike Ceremony at the railroad station, assisted the Corvette Association in leaving Ashland HIll Inn, provided il speaker for the Kiwanis, and conducted one business and one home security inspection. Officers invest,Jgated several burglaries in the d(Jwntown urea and a bomb tllreat which proved to be false. Arrests for DUll totaled 9 for August, down from 17 in July. EXPLORERS Members cont.ribut.ed 173.5 volunteer hours in addition to their Park Patrol duties. Offic:er Michael Bianca conducted training for the Explorers on "Handing Citizen/Suspect Reactions to Your Advantage" and "How to Pind Yaur Place in Law Enforcement with Accent on Public Helations" COMMUNICATIONS/RECORDS Communications personnel handled 687 Emergency 9-1-1 calls, 3,316 business calls and recorded 7,680 radio calls. There were 706 police cases initiated and 69 fire/rescue calls. COMMUNITY SERVICE VOLUNTEERS During August 49 volunteers contribuled 1,034 volunteer hours. There were 24 volunteers contributed 259 hours to Watershed Patrol, and 11 volunteers contributed 289 hours to Loaves and Fishes with the remaining hours divided between other CSV activities. MUNICIPAL COURT There were 255 traffic violations, 48 formal complaints and 928 parking citations filed for a total of 1,231. Cases closed inc:luded 123 traffic violations, 25 formal complaints. There were 88 fines suspended, 56 dismisses, 2 transferred Lo District Court, 3 found not guilty, 3 persons received work details totaling 4 1/2 days, 5 persons received jail senten(:es totaling 37 days 20 minutes. There were 609 parking citations filed (411 of them subject to the $1.00 surcharge) and 99 were dismissed. There were 126 appearances before the Violations Bureau and the Court heard 66 traffic citations, 43 formal complaints, 3 pleas of Not Guilt6y and 4 trials were held. 11 persons were placed on probation and 48 persons were placed on diversion. II .----- .ff' r' riY- ASHLAND POLICE DEPARTMENT ACTIVITIES FOR SEPTEMBER, 1987 ADMINlSTHATlON Staff met with the Directur of Huu~ing uud Head Hesidents at sose. This is an anuual meeting to meet the people who will be charge at the dorms to explain our procedures when we respond to calls there and to unswer questions. We al~o met with sose Administrators regarding the pendirlg strike of state employees and have resumed our quarterly meetings with the college f)ean'~ regarding drug and alcohol problems on campus. A meeting was held wi th an Arbi trator and the contra(~t wi th the Police Union was seltled. Captuin Barnard attended the annual FBI National Academy Asso(;iates Re-training Session in Springfield, Oregon. This was a very informutive meeting covering such topics as liThe Oregon Appellate Process" preseuted by Justice Robert Jones of the Oregon Supreme Court, "Trends in Law Enforcement/Oregon Legislation" presented by Dave Frohnmayer, State Attorney General and "Post Shooting Trauma" presented by the FBI. PATHOL With the slar't of sehoul patrol officers are doing school patrols during the day and loud party complaints at night. DUll arrests are up again with 16 this month. Reported burglaries were down from 9 to 6, however, thefts increased from 8 to 17, vandalism from 5 Lo 9 and motor vehicle accidents from 7 to 12. In addition to regular patrol duties officers assisted with a bicycle ra(;e, provided security at high school and college football games, and at the SOSC registration. An officer spoke to an AARP meeting and at the Middle S(;hou1 for the quarterly Youth and the Law classes. Ashland Pulice hosted a two day class un Death Investigation~ sponsored by tile Board on Pulice Standards and Training. There were approximately 100 officers in attendance from throughuut Oregon. Officers also participated in a qualification shoot during September. EXPLORERS Explorer activities deminished in September as members gut back into school a(~tivities. There were 64.5 hours volunteered this month. Officer Bob Smith, Explorer Advisor attended a Law Enforcement Explorer seminar in Tacuma, Washington and brought back many ideas for improvement of uur Post. Changes being made will revitali~e the Post and it will become even more useful in the community and the Department. An Explorer training session this month was conducted by Detective Parlette regarding drugs. ~. COMMUNITY SEHVICE VOLUNTEERS - Due to computer problems the CSV report is not available. MUNICIPAL COURT Cases filed in September totaled 1,519, including 344 traffic violations, 54 formal complaints and 1,121 parking citations. Cases closed totaled 1,162. These include 158 traffic violations, 39 formal complaints, 87 fines suspended, 75 cases dismissed, 4 persons received work details totaling 6 days and 2 persons received jail sentenr:es totaling 17 days. There were 776 parking citations cleared (6a1 subject to the $1.00 surcharge) and 21 dismissed. There were 156 cases before the Violations Bureau and 180 before the Court. These included 66 traffic citations, 79 formal complaints, 24 not guilty pleas, 5 parking violations. 6 Trials were held, 8 persons were placed on probation and 66 persons were placed on diversion. COMMUNICATIONS In September lhe communications center received 574 9-1-1 calls, 3,029 business calls and handled 7,889 radio log entries. There were 592 police cases initiated and 85 fire/rescue calls. The RAIN System was discontinued at the end of September and has been replaced by a new program, New World System, through Jackson County MIS. rr--~T----- -, .,.~ ". CALL TO ORDER MINUTES HANGAR PURCHASE SAFETY COMMITTEE RADIO TOWERS TRAFFIC PATTERN BRIDGE TO ASHLAND HILLS IMPROVEMENT PROJECTS AIRPORT DAY ADJOURN MINUTES ASHLAND AIRPORT COMMISSION October 7, 1987 The meeting was called to order at 12:10 P.M. at the Copper Skillet by Chairman Bill Knowles. Other Commissioners in attendance were Ken Jones, Ron Bartley, Bill Porter, Merle Mills and Leo Zupan. Minutes of the August 5, 1987. meeting were approved as written. . Staff reported that negotiations with Southern Oregon Skyways have been completed and that the purchase should close within the week. Bill Porter reported that he will be meeting with his committee during the 'month and will report at the next meeting. Bill Porter reported that the radio towers south of the airport have been repainted which shou~d aid their visibility. Discussion of a right-hand traffic pattern was delayed until next meeting. Staff reported that a bridge had been located which could be used to cross Neil Creek to provide access from the airport to Ashland Hills. Since a walkway along E. Main Street will be required, staff suggested that a request to move the bridge be delayed until it is determined whether or not the County's bikepath along E. Main Street is funded. Staff noted that it was time to submit another airport grant application. It was pointed out that land adjacent to the airport is now for sale and this would qualify for a grant. It was requested that each commissioner review the Airport Master Plan concerning future projects and be prepared to recommend a project to the City Council. Laura Smith reported on the recently held Airport Day. She indicated that it was a success and that it had generated interest in the flight school. The meeting adjourned at 1:15 P.M. ,~t2, Allen A. Alsing, Works 'Tl /"~ CALL TO ORDER APPROVAL OF MINUTES TRAFFIC SIGNAL PRE-EMPTION STUDY S. PIONEER MINUTES TRAFFIC SAFETY COMMISSION September 23, 1987 The meeting was called to order at 4:00 P.M. in the Council Chambers by Chairman Phil Arnold. Commis- sioners in attendance were Walter Schraub, Gary Mallicoat, Gary Cretan, Bev Lamb and Bill Marschall. The minutes of the July 22, 1987 meeting were approved as written. Fire Chief Lee Roy King referenced the Emergency Response Management proposal and introduced Steve Amend and Mike Snelgrove of Safety Signal Systems, 3M Corporation. They showed a film and some slides on the Opticom Priority System and briefly explained some funding options. Steve stated that there are 120 systems active in the Northwest, 40-50 of which are in Oregon. They also demonstrated the actual equipment. Chief King stated that they could start the groundwork with a recommendation from the Commission. Chairman Arnold asked about competitors and the time element. Steve said 3M was the only company offering the light system, the others were hard wire. King said it would take 4 to 6 months to set up funding. Cretan had reservations about the cost and queried if the system was necessary at every intersection. He was interested in the most cost effective solution. The Commission voted unanimously to pass the study on to Council and in the meantime have Chief King explore the various funding sources. Leah Ireland again stated that she thought having the "Lithia Park Ahead" sign replaced would help the situation even more. She felt the addition of the two new signs alleviated at least 1/3 of the problem. She also asked if there was anything other than signs that could be used to slow down traffic. Arnold said speed bumps were out of the question. Cretan said the Public Works Department was concerned with visual cluttering. Lamb asked if the "Through Street" 'sign was in a good spot since it was placed after the dirt road started. Cretan was not opposed to returning the sign and the vote was unanimous to have staff recommend placement of the "Lithia Park Ahead" sign and possibly moving the others. ,I Minutes - TSC - September 23, 1987 Page Two * INTERSECTION COMMITTEE *E. MAIN ST. HANDICAP PARKING 2190 SISKIYOU HOMES AVE. & HUNTER COURT Cretan read aloud those intersections involved and since there was no one in the audience regarding this matter, the Commission moved on to the next item. There was no one present to speak on this matter so the Commission moved to the next item. Florence Hill spoke of the inconvenience of cars blocking and damaging her mailbox. She pointed out that she had already contacted the Planning Commission and the Post Office and hoped the Traffic Commission could help. The Post Office was against moving the mailbox to Clay Street. Lamb made a comment that all the other boxes had yellow curbs in front of them. Arnold commented that the Commission would probably not approve "no parking" in front of her mailbox only, however, they were in favor of grouping the boxes and painting one section to restrict parking. Marschall suggested a security box with a lock since she would be receiving checks for her business. The vote was unanimous to have staff check if the existing yellow curbs for the other boxes were legal; to have Ms. Hill explore the possibility of grouping the boxes with her neighbors; and to carryover this item to the next agenda. Miriam Marrs represented Barbara Dunlap of the Senior Program and explained the traffic hazards of that intersection. Seargent Given agreed that there was a problem and suggested a 15 mph speed limit on Homes. Leo Zupan, who lives across from the tennis courts, said people park from the cemetery to beyond the school. It was also mentioned that there were a couple of blind T intersections that were vision clearance problems. Ken Mickelsen, Parks and Recreation Director, recommended that there be no parking on the school side and in front of Mr. Zupan's. The Commission voted unanimously that staff recommend specific "no parking" areas and post 15 mph speed limit on Homes. y Minutes - TSC - September 23, 1987 Page Three PEDESTRIAN ACCESS Wimer Street - Marilyn Bolstad presented a letter to the Commission and explained the problem on Wimer St. The School District does not provide bus service up Wimer and there are 92 kids from Briscoe alone who use this street. Because of the alternate parking, kids have to keep crossing the street and there is virtually no where for them to walk. Susan Reid suggested a pedestrian walkway and commented that the easement is wider than the street. The Commission recommended to Council that action be taken to make a finding that there is a pedestrian hazard present on Wimer Street which can be alleviated with a pedestrian walkway. So. Pioneer - Ken Mickelsen said the City should come to grips with the traffic problem on So. Pioneer. He explained the erosion control problem from the theatre to the upper duck pond and said the Parks Commission had a long range goal to fence that area and create a walkway from So. Pioneer to the playground area. Ms. Ireland stated that that would only exacerbate the existing traffic conditions. The Commission agreed to review the map of the area and place the item on a future agenda. *N. MAIN & HIGH STS. Since there was no one present to speak on this matter, the Commission moved to the next item. ALIDA & BLAINE Keith Wright of 84 Alida Street presented a petition requesting a yield sign on Blaine where it intersects Alida. Gwen Davies was not present to support her letter. Lamb talked with Mr. Holden of 107 Alida regarding accidents that have occurred there. She moved to recommend to Council placement of a yield sign on Blaine at the intersection of Alida. Cretan seconded and the vote was unanimous. OAK STREET Deborah Heatherstone commented that there were two speed signs on Oak going out of the City that were obstructed by trees. Seargent Given agreed that Oak Street did have a lot of speeders and could use more speed limit signs. It was recommended that one be placed near Jessica and one futher down near Nevada. It was further recommended to restore and make visible existing signs. ] I . . f ~~" Minutes - TSC - September 23, 1987 Page Four CHURCH STREET & SCENIC DRIVE ADJOURN James Doerter of 80 Scenic Drive made an extensive presentation of the problem including a map, a petition, suggestions and solutions. He feels a convex mirror would help the situation. King warned of the possible reflection from the sun which could create blind spots. Doerter also stated that the property owner on the corner of Scenic and Church was interested at one time to sell property to the City to widen that corner. Arnold said this was a complicated issue and should be explored in more detail before the next meeting. Items to be taken into consideration are the convex mirror, vision clearance, purchasing that corner property, and/or making Church one way from Baum to Scenic. This item will appear on the next agenda. *Chairman Arnold postponed these three items to the next agenda. The meeting adjourned at 6:20 P.M. ~T--.-- / rf #t- CITY OF ASHLAND PARKS AND RECREATION c::x:MfiSSION REGULAR MEETING September 29, 1987 Chainnan Crawford called the meeting to order at 7:00 P.M. at 340 S. Pioneer Street. AT1'ENDANCE : Present: Absent: Adams, Crawford, Johnson, Pyle, Reynolds, Mickelsen, Reid None I. ADDITIONS OR DELETIONS There were no additions or deletions to the agenda. II. APPROVAL OF MINUTES Corranissioner Johnson made a motion to approve the minutes of the Regular Meeting of August 25, 1987. Corranissioner Adams seconded. The vote was: 5 yes - 0 no III. BILLS AND FINANCES A. [\"ppro~t_ of ]2!"evious mon~h' s disbursement~ Corrmissioner Adams made a motion to approve the previous month's dis- bursements as follows: Payroll checks #6230 - #6298 in the amount of $22,150.77 and Payables checks #10245 - #10336 in the amount of $60,350.01. Corrmissioner Johnson seconded. The vote was: 5 yes - 0 no B. Approval of 4th ~rter Finanglal Statement - 1986-87 Commissioner Adams mad~ a motion to approve the June 30, 1987 Quarterly Financial Statement for fiscal year 1986-87. Commissioner Reynolds seconded. In discussion, the Corranissioners indicated that they had no specific questions concerning the report. Director Mickelsen indicated that in his opinion the department began fiscal year 1987-88 in excellent financial condition. The vote was: 5 yes - 0 no IV. AUDIENCE PARTICIPATION ON 'mE AGENDA None V. AUDIENCE PARl'ICIPATION NOT ON THE AGENDA None ] 0." ~ Ashland Parks & Recreation Commission Regular Meeting - September 29, 1987 Page 2 VI. OLD BUSINESS A. PJ;Qject_~~st;ions for Tayler_T~t F'!mds - 1981=~8 The Commissioners reviewed the existing suggestions for capital improvement projects which could be funded by the Taylor Trust Funds. Those are constructing a restroom near the Bandshell, constructing a stairway which will lead from S. Pioneer Street down to the children's playground area, and, erosion control on the hillside or west slope of Lithia Park. Neither the department staff nor the Commissioners had additional sug- gestions to make at this time for an appropriate project. OUr ing discussion it was detennined that the Commission would present two projects to the Taylor trustees for their consideration: 1) a stairway on the west slope in combination with same erosion control features related to the construction of the stairway, and 2) a restroom facility and adjacent picnic area near the Bandshell. The Commission instructed Director Mickelsen to develop cost estimates related to the two projects and to present them at the next Regular Meeting so that the Convnission would be ready to present the request to the Tayler trustees in November. Director Mickelsen said that he estimated that costs to complete either of the two projects would probably far exceed the annual funds the trust would make available. The Conunission briefly discussed various ways in Wl1ich the balance of the funding could be met for the projects. VII. NEW BUSINESS A. South Pioneer Street Director Mickelsen indicated that he had met with the Traffic Safety Committee recently to answer arlY questions which it might have concerning the proposed stairway from S. Pioneer down into the children's playground area. He said that the committee had very little conunent on the subject. However, outside of the meeting, he and Councillor Reid had had the opportunity to speak on the subject of South Pioneer Street per see Director Mickelsen said that since the Commission was addressing the subjects of both a stairway from S. Pioneer into the park, and, fencing of S. Pioneer, perhaps this was an appropriate time to address the problem of the street itself. For some time the City has been concerned about S. Pioneer due to its narrowness and dustiness. From the Parks Department's point of view, there are both those two factors plus the fact that it adds to the erosion problem along the west slope. He indicated that he and Councillor Reid had briefly discussed the possibility of having the City and Parks cooperate on getting the road paved. Councillor Reid encouraged the Commission to consider paving the street and indicated that she would work to encourage the City to cooperate with the Commission on the project. Director Mickelsen asked whether or not the Commission was interested in pursuing the idea at this time. ...'..... , I '~_..:.~ .<L , Ashland Parks & Recreation Commission Regular Meeting - September 29, 1987 Page 3 NEW BUSINESS - So. Pioneer Street - continued Commissioner Crawford expressed her initial opposition to having So. Pioneer paved for two reasons: first, that if the road were paved, people would drive even faster along the road and be of more hazard to pedestrians; and, secondly, that it would more urbanize the park and the park would lose even more of its woodsy quality. Councillor Reid res- ponded to the safety question indicating that studies have shown that the stopping factor for cars on a paved surface is much faster than on a dirt surface. She also mentioned that the City is concerned about having all roads paved due to dust factor relating to health and air quality. COllunissioner Adams asked whether or not the fencing and paving of So. Pioneer could be handled as one project. Director Mickelsen said that he anticipated that the two items could be combined and the whole project Bancrofted which he understood would be the most reasonable way to pay for a project that large. In general discussion, the Commissioners indicated that they could see both sides of the question as to having the street paved. Positively, it would make the road safer and would reduce the dust and erosion problem on the hillside; but negatively, it would more urbanize the upper park and may create more vehicular traffic further up into the park. Commissioner Crawford expressed her particular dislike for the creeping urbanization into the park asking whether or not their might be another \ solution other than paving the road. The Commissioners inquired as to the relative usage of So. Pioneer and whether or not closing So. Pioneer to vehicles, except for emergency vehicles, might solve the problem; whether or not So. Pioneer was really needed for traffic flow. Director Mickelsen and susan Reid indicated that it was used quite heavily, part- icular 1 y in sununer months, by local residents who wished to avoid plaza traffic and Winburn Way. The Commissioners decided to take the idea of paving So. Pioneer Street under consideration and asked that the item be placed on next month's agenda. They also asked Director Mickelsen to inquire at the City for Whatever information may be available on traffic flow on So. Pioneer and to bring whatever pertinent infonnation there is to the next meeting. VI I I. CORRESPONDENCE, ca.MJNICATIONS, DIRECTOR'S REPORl' A. Letter~r~~ Ashland Historic Commission - Lincoln Statue The Commission received a letter from Terry Grant, Chainnan of the Ashland Historic Commission, which indicated that the Historic Conmission was interested in pursuing the possibility of restoration of the Abraham Lincoln statue and would be appointing a citizen's committee to develop a plan for funding and logistics for the restoration. ~"\'("',:..:...~ · Ashland Parks & Recreation coounission Regular Meeting - September 29, 1987 Page 4 CORRESPONDENCE - Lincoln Statue - continued Conmissioner Crawford speculated as to whether or not the conunission would be obligated to accept the statue back into Lithia Park if the Historic Commission proceeded with the restoration and decided that, in its opinion, Lithia Park was the most appropriate place for the statue. She expressed her reticence to having the statue replaced in Lithia Park due to the ongoing maintenance obligations which the Camnission w:Juld then incur. She said that the statue had been highly prone to vandalism in the past and that it most likely w:Juld be in the future. She did not want to see the Camnission obligated to continually repi3.ir the statue if it were severely vandalized. Director Mickelsen indicated that it w:Juld be advisable for Camnission to make a determination at this time whether or not the statue could be placed in the park if it were restored. He said that in all likelihood the Historic Commission's committee would recommend that it be placed back in the park since that is historically where it was before. Corranissioner Reynolds said that she would not be opposed to having the statue placed back in Lithia Park since it did playa part in the hist- orical developnent of the park. However, she would want to make it clear that replacing Lincoln in the park would not be precedent making regarding having statuary placed in the park; that Lincoln would be put back in the park because of its historical nature, not because the Com- mission wanted additional statuary in the park. Chairman Crawford asked the Commissioners to consider the financial implications for the Commission if the statue were again severely varyj- alized after the restoration. Director Mickelsen outlined for the newer Camnissioners the agreement which had been w:Jrked out with the City concerning maintenance or repi3.ir of the Perozzi Fountain when it was restored. Essentially, the Camnission agreed to place $1,000 annually in its budget to cover maintenance of the fountain; however, if repair to the fountain exceeded $1,000 annually, the Canmission would not be obligated to repair the fountain. Prior to the restoration, the Camnission made the Historic Commission aware of this stipulation because it did not want to misdirect the Historic Camnission into believing that the Parks Commission w:Juld obligate itself to large amounts of dollars to keep the Perozzi perpetually restored. In placing this stipulation, past Park Camnissioners were concerned that vandalism to the fountain could possibly became a financial burden to city taxpayers if it were severe. MJTION After some general discussion concerning the desirability of having the Abraham Lincoln statue replaced in Lithia Park, Corranissioner Adams made a motion to accept the Historic Corranission's offer to undertake the logistics of restoring the Abraham Lincoln statue as outlined in their letter with the understanding that the Parks Commission reserves the right to choose the appropriate location for placing the restored statue ,,, , Ashland Parks & Recreation Commission Regular Meeting - September 29, 1987 Page 5 CORRESPONDENCE - Lincoln Statue - continued in the park and that the Parks Corrmission would budget to expend a maximum of $1,000 each fiscal year for repair and maintenance to the statue. Camnissioner Pyle seconded. The vote was: 4 yes - 1 no (Crawford) IX. ITEMS FRat! cct+fiSSIONERS A. Skateboard facility Having reviewed the Director's report on municipal skateboard facilities in operation in other conmuni ties, Commissioner Pyle inquired as to what would be the next appropriate step in determining the advisability of constructing a skateboard facility in Ashland. He indicated that he believed that the Ccmnission had gathered a1:x:>ut as much infonnation as necessary fran on the issues surrounding skateboard facilities and that he would like same input directly fran the public before the Commission attempted to make a decision on the advisability of constructing a facility in Ashland. Canmissioner Reynolds also indicated that she felt the need to hear comments from citizens in some kind of public forum before she wanted to make a decision. After some discussion, it was decided that the Commission would hold a study session in which it would ask for input from the public and from other interested city officials, such as the Police Department. The meeting was set for wednesday, October 21st at 7:00 P.M. B. Parking a~ Glenwood Park Conmission Pyle spoke in support of asking the Traffic Safety Conmission to consider opening up parking along Glenwood and Ashland Streets along the boarders of Glenwood Park indicating that essentially now we have a park with no access. Both Conmissioners Adams and Reynolds spoke against exparrling parking indicating that they believed it would make visibility more dangerous for children crossing to and from the park on foot and that opening up the parking would not add spaces for those people who might travel to the park by car but would actually open up more parking for college students. MOTION Commissioner Pyle made a motion to ask the Traffic Safety Commission to open up parking on Ashland and Glenwood streets where it abuts Glenwood Park. There was no second to the motion. KJI'ION Commissioner Pyle made a motion to ask the Traffic Safety Camnission to allow parking on Ashland and Glenwood Streets where it abuts Glenwood Park on weekdays with a ~ hour restriction. There was no second to the motion. ., I ~__C-~-' Ii ~ . Ashland Parks << Recreation Commission Regular Meeting - September 29, 1987 Page 6 X. NEXT MJNTH' S AGENDA The next Regular Meeting for the comnission was scheduled for Wednesday, October 28, 1987 at 7:00 P.M. Items for the agenda will include: A. Consideration for paving of So. Pioneer Street, am B. Cost estimates for two proposals for the Taylor Trust. XI . ADJOURR€NT Wi th no further business, Chairman Crawford adjourned the meeting. Respectfully submitted, Arm Benedict Management Assistant