HomeMy WebLinkAbout1987-1006 Regular Meeting
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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
OCTOBER 6, 1987
I. PRESENTATION OF COLORS: Boy Scout Troop No. 113
II. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers
III. ROLL CALL
IV. SPECIAL PRESENTATION: "State Recycling Awareness Week"
V. APPROVAL OF MINtITES: Regular meeting of September 15, 1987
VI. PUBLIC HEARING:
\. Proposed amendment to Comprehensive Plan and Zone Change from R-1-5 (Single
Family Residential) to R-2 (Low Density Multi-Family Residential) on property
at the S.W. corner of Clay St. and Highway 66. (Applicant: Michael Rarity)
COMMUNICATIONS, PETITIONS & REMONSTRA~CES:
VII.
1.
,7fIJ 6--B~-J9
Letter from Karl Krauskopf requesting street cut on Fairview near Iowa St.,
under pavement cut moratorium.
2. Oral report by Emile Cloutier regarding replacement of Christmas Decorations.
3. Discussion of plans for Halloween crowd ~ontrol and facilities.
4. Liquor license request - Mark Antony Hotel (change" of ownership).
VIII. NEW & MISCELLANEOUS BUSINESS:
1. Request by Historic Commission for amendment to ordinance governing demolition
of structures.
2. Request by' Councilor Reid for meeting of Citizens Budget Committee to discuss
88-89 Budget.
3. Memo from Energy Conservation Coordinator concerni~g BPA Residential Weather-
ization Program Amendments..
4. Memo from Energy Conservation Coordinator concerning proposed Residential
Heat Pump retrofit program.
5. Memo from Planning Commission proposing amendments to the Sign Code (set date
for public hearing for October 20, 1987 at 7:30 P.M.)
6. Memo from Traffic Safety Commission recommending reduced speed limit on
Homes Avenue and yield sign on Blaine at Alida St.
7. Monthly Financial Commentary for period ending August 31, 1987.
8. Oral report by City Administrator on arbitration with Teamsters Local 223
(Police employees).
9. Proposal by Director of Public Works for authorization to purchase property
on "B" Street near Mountain Avenue.
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IX. PUBLIC FORUM: Business from the audience not included on the agenda.
X. ORDINANCES, RESOLUTIONS &. CONTRACTS:
1. Second reading by title only of an ordinance calling a public hearing on a
proposed annexation, withdrawal from Jackson County Fire District No. 5 and
Zone Change (CBM Annexation).
2. Mayor's Proclamation and Resolution declaring canvass of the vote on special
election held on September 15, 1987 concerning water improvement bonds.
3. Resolution transferring appropriations within fundso
XI.. OTHER BUSINESS FROM COUNCIL MEMBERS
XIIo ADJOURNMENT
Attachments:
1. Minutes of Boards, Commissions and Committees.
2. Litigation Report
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ROLL CALL
APPROVAL OF MINUTES
PUBLIC HEARING:
Appeal of
P.A. #87-090
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 15, 1987
Council Chairman Don Laws led the Pledge of Allegiance
and called the meeting to order at 7:32 P.M. on the
above date in the Council Chambers. Reid, Acklin,
Laws and Arnold were present. Elerath and Williams
were absent. Mayor Medaris arrived at approximately
9:15 P.M.
Acklin moved to approve the minutes of the regular
meeting of September 1, 1987; Reid seconded the
motion which passed unanimously on voice vote.
A letter was read from Robert & Ella Fredinburg, 2275
Siskiyou Blvd., requesting an appeal of Planning
Action 87-090, a conditional use permit for a 62-unit
low income, elderly housing complex at Siskiyou Blvd.
and Bellview Ave. A report from the Planning
Commission dated September 10, 1987 was also read.
John Fregonese, Planning Director, reported on the
Planning Commission's criteria for granting a
conditional use permit for the project. He noted the
need for housing in Ashland, and said the subject area
which is zoned E-1 is not good for .employment uses
because of slow development and low traffic volume on
Siskiyou Blvd. He also addressed the issues raised in
Fredinburgs' letter.
Robert Fredinburg voiced concerns about the Planning
Department's notification process, and said he felt he
had been deliberately overlooked by the Planning
Commission. When asked if he still opposed the
project since it had been flipped over to the other
side of the property, he said he was not opposed.
Ella Fredinburg, 2275 Siskiyou Blvd., also expressed
concern about the notification process and asked if
the project had been approved in the mirror image of
the original proposal. She said she was not opposed
to the project after it was flipped over.
Don Ballew, 2315 SiSkiyou Blvd., opposed the variance
for parking and was concerned about getting out of his
driveway. Steve Fabricant, 128 Laurel St., questioned
the need for three stories for elderly housing and
said the location is not good for elderly tenants. He
was also concerned that the project would be converted
to market-rate housing in the future. John Fregonese
asked that the representative from The CBM Group field
these questions.
9/15/87 P. 1
, jegular Meeting
Ashland City Council
9/15/87 P. 2
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PUBLIC HEARING: (Continued)
Judith Bernstein, 610 Helman St., a,gerontologist who
specializes in housing for the elderly felt that the
project should be located closer to needed services,
closer to downtown activities, and should have room
for expansion for dining areas, clinics, etc.
Bill Spann, CBM Group, spoke in opposition to the
appeal saying they went to considerable expense to
accommodate the Fredinburgs in the re-design of the
project; and the project did meet the Farmers Home
Administration's criteria for distance to necessary
facilities. He explained the proposed housing is an
apartment complex not a congregate care facility and
the tenants would be 62 years or older, with ten
percent of the units built for handicapped persons.
The complex will have wide halls, stairways, elevators
and an on-site manager and assistant manager. CBM has
a 20-year commitment with FHA and does not intend to
shorten this time period. Mr. Spann told of a market
survey done at CBM's expense which shows a great need
for housing units in Ashland. Reid asked if tenants
would be from Ashland or a waiting list from other CBM
facilities. Mr. Spann said they will advertise in
Ashland and units will be rented on a first-come
first-served basis.
Don Pinnock, whose office is at 515 E. Main St., is
one of the eight owners of the subject property and
said the criteria for the conditional use permit had
been met; and there was no basis for further debate
since the Fredinburgs were no longer in opposition to
the project. There being no further comment from the
audience the public hearing was closed.
Arnold moved to deny the appeal and adopt the findings
and conditions; Acklin seconded the motion. Reid said
some good ideas had been brought out about senior
housing, and Acklin noted that the Planning Commission
had been requested to attach certain conditions to
low-income housing projects. The motion passed unani-
mously on roll call vote.
Mayor Medaris arrived at 9:15 and chaired the
remainder of the meeting.
9/15/87 P. 2
Regular Meeting
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Ashland City Council
9/15/87 P. 3
Annexation -
245 Tolman Cr. Rd.
COMMUNICATIONS, PETITIONS & REMONSTRANCES:
S.P. Depot for
Teen Center
Liquor License
China Station
Liquor License
Ideal, N. America
UNFINISHED BUSINESS:
Ashlander Apts.
Taxes
A report and recommendation from the Planning
Commission was read concerning the proposed annexa-
tion of 2.75 acres at 245 Tolman Creek Road for a 54-
unit low to moderate income apartment complex. Arnold
moved to set a public hearing for October 20, 1987,
7:30 P.M.; Acklin seconded the motion which passed
unanimously on voice vote.
A letter from Mel Ginsberg, 916 Iowa Street #1, was
read urging acquisition of the S.P. Freight Depot for
Teen Center purposes. Other letters were received and
placed on file. City Administrator Almquist said
leasing the building over a long term would be more
economical than moving it. Robin Hulten, 490 Liberty,
President of the Board of Directors for the Teen
Center, also asked that the Council consider allowing
the building to be used for the teen center. The City
Administrator will keep the Council updated on nego-
tiations with Southern Pacific Trans. Co.
The Police Department recommended approval for a
liquor license for the China Station, 2425 Siskiyou
Blvd. Arnold moved to approve the application, Acklin
seconded the motion which passed unanimously on voice
vote.
A recommendation from the Police Department for
approval of a liquor license for Ideal, North
America, Inc., 1145 Siskiyou Blvd. was received. It
was noted property taxes were owing on the property.
Laws moved to approve the application with the
condition the taxes be paid current; Acklin seconded
the motion which passed unanimously on voice vote.
City Administrator Almquist reported that the owners
of the Ashlander Apartment Complex currently pay
$37,000 yearly in taxes, and had been paying $5,200
yearly. For information only, no action necessary.
NEW & MISCELLANEOUS BUSINESS:
Financial Comm. Laws moved to accept and place on file; Acklin
seconded the motion which passed unanimously on voice
vote.
Cost Control
System
A report was read from the Committee appointed to
review the Comprehensive Cost Control System. Mayor
Medaris thanked the Committee members for their
efforts. Cathy Golden, a member of the Committee and
Budget Committee, presented a plan for a management
audit to be held in conjunction with the services
9/15/87 P. 3
Regular Meeting
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Ashland City Council
9/15/87 P. 4
NEW & MISCELLANEOUS BUSINESS: (Continued)
Cost Control audit. She requested that the Committee re-convene to
System discuss feasibility and cost of this audit, and a
decision be postponed until the Committee could meet
with the accountants for the management auditing firm.
Reid requested that the item be postponed until the
next meeting in order to get more information. Laws
asked that it be referred back to the Committee. Bob
Nelson, Finance Director, said all departments would
be reviewed with the exception of the Hospital and
possibly the Parks Department.
Planning Comm.
Appointment
Nominations to
National Register
Ashland Depot
Brick Building
PUBLIC FORUM:
MIA/POW Awareness
Day
A memo from Mayor Medaris was read requesting Council
approval of his appointment of Thomas Lavagnino to
fill a vacancy left by the resignation of Michael
Shoberg for a term expiring December 31, 1989. Acklin
moved to approve the appointment, Arnold seconded the
motion which passed unanimously on voice vote.
A request was received from George Kramer, Chairman of
the Historic Commission, concerning nomination of
houses at 59 and 77 Sixth Street to the National
Register of Historic Places. Acklin moved to proceed
with the nomination; Laws seconded the motion which
passed unanimously on voice vote.
The Ashland Hi~toric Commission submitted a request
for the Council to direct Staff to include the brick
structure at the S.P. Depot, for which S.P. has
requested a demolition permit, in negotiations for the
freight depot. They also requested that documentation
of the building be sought from the Southern Oregon
Historical Society, should the acquisition not be
agreeable to either party. No action by the Council
was necessary. Staff will communicate with Southern
Pacific Transportation Co. on this matter.
Katie Reynolds, 133 Orange Ave., told of the
Governor's designation of September 18, 1987 as
National POW/MIA Awareness Day and asked that a
POW/MIA flag be flown on that day in remembrance of
the 2,500 Vietnam Vets who are still missing. Laws
moved to approve the request, Acklin seconded the
motion which passed unanimously on voice vote.
Reynolds then presented the flag to the City. There
being no further comment from the audience, the public
hearing was closed.
9/15/87 P. 4
Regular Meeting
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Ashland City Council
9/15/87 P. 5
ORDINANCES, RESOLUTIONS & CONTRACTS:
High St. Alley Second reading by title only of an Ordinance vacating
Vacation an alley off High Street near Susan Lane. Arnold
moved to adopt the ordinance, Laws seconded the
motion, which passed unanimously on roll call vote.
(Ref. Ord. #2424)
OTHER BUSINESS FROM COUNCIL MEMBERS:
Bi-Centennial Councilor Acklin thanked the Council members for
Activities agreeing to read the Constitution on September 17,
1987 on the Plaza. Mayor Medaris mentioned the
dedication of Glenwood Park at Ashland and Glenwood
Streets, and invited everyone to attend on Sept. 17 at
9:00 A.M. Almquist asked that the League of Oregon
Cities Conference questionnaire be returned to him by
September 15. Mayor Medaris explained the process for
selecting a new Public Works Director and Finance
Director. The Mayor also noted that the results of
the City Administrator's evaluation had been distri-
buted to the Council members.
Land-Use Ord.
CBM Annexation
245 Tolman Cr. Rd.
Dam Safety Insp.
Report
L.O.C. Conf.
Selection Proc.
Retiring Employees
Admin. Eval.
ADJOURNMENT
Second reading by title only of an Ordinance amending
the Land-Use Ordinance with respect to variances, site
reviews, and lot depth requirements in residential
districts. Laws moved to adopt the ordinance; Acklin
seconded the motion, which passed unanimously on roll
call vote. (Ref. Ord. #2425)
First reading of an Ordinance dispensing with an
election and calling a public hearing on a proposed
annexation and withdrawal from Jackson County Fire
District No. 5 of property located at 245 Tolman Creek
Road (CBM Annexation). Laws moved to second reading;
Acklin seconded the motion which passed unanimously on
roll call vote.
A Resolution increasing non-tax resources and
authorizing the expenditure of a portion of the
electric utility fund for a dam safety inspection
report was removed from the agenda by the City
Administrator.
The meeting adjourned at 10:15 P.M.
Nan E. Franklin
City Recorder
L. Gordon Medaris
Mayor
9/15/87 P. 5
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~emnrnndum
September 14, 1987
Ashland City Council
Ashland Planning Commission
Michael Rarity and City of Ashland
PA87-069 - Zone Change/Comprehensive Plan Designation
The Ashland Planning Commission on August 12, 1987
and the Citizens Planning Advisory Committee on
August 5, 1987 recommended approval of Planning Action
87-069, a request for a proposed comprehensive plan
designation/zone change from R-1-5, low density residential
to R-2, multi-family residential for property located
at the southwest corner of the intersection of Clay
Street and Highway 66.
Enclosed are the Staff Report, Findings, Conclusions
and Recommendations, Minutes from the August 12, 1987
meeting and other pertinent information.
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September 30, 1987
Karl B Krauskopf
264 Hargadine #IA
Ashland, OR 97520
Phone: 482-8794
779-5237
Brian Almquist, Administrator
City Of Ashland
20 East Main
Ashland, OR 97520
Dear Mr Almquist:
Via this letter I request that the City of Ashland permit
the extension of sewer and water services to a site on Fairview
Street near Iowa Street by releasing a moratorium on the
pavement cutting that I am told currently exists on that
street.
BACKGROUND:
1. On February 20, 1987, with a $2,000 earnest money
sum deposited in escrow, I agreed to purchase a
lot on Fairview Street subject to my being able
to build thereon a single family residence-~ith~City
services. The sale was also made subject to the
owner's being able to obtain a minor land partition
to create the lot.
2. On or about July 1, 1987 I was notified that the
minor land partition had been approved and recorded.
3. During the first two weeks of July I contacted:
a. The Ashland Planning Department
b. The Ashland Building Department
c. The Ashland Electricity Department
d. The Ashland Water and Sewer Department
e. Pacific Northwest Bell Telephone Company
f. California Pacific National
Except for some restrictions on solar access I was
told that there should be no problems in the City's
approving suitable plans and providing standard
residential services.
4. On July 17, 1987 I signed an Agreement that the
contingencies for the sale of this lot could be
removed. At this time I started the building plans
needed for plan review.
Page 1
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5. On September 28 I submitted building plans to the
City of Ashland for checking. I also spoke with
Al Williams and Dennis Barnts to determine where
on the lot services would be made available. At
this time Mr. Barnts told me that he thought that
Fairview is under a pavement cutting moratorium
and was uncertain whether City water and sewer services
could be provided.
6. On September 29 Mr. barnts confirmed that his Depart-
ment cannot provide services because of the pavement
cutting moratorium.
At this date I stand to lose $2,000 and the time spent in
preparing house plans. I believe that I did everything I
could to determine that the lot is buildable and that City
services could be provided. Had I been told during my inves-
tigation that sewer and water are currently unavailable in
Fairview I would not have removed contingengies from my
purchase agreement with the owner.
In light of the above I request that the City of Ashland
Issue a variance to the pavement cutting moratorium to permit
the extension of sewer and water to this lot.
Since the closing date for the purchase of this lot is October
25, 1987 I would appreciate your placing this item on the
agendum for the October 6 City Council meeting.
Copy: Judi Stratton (selling realtor)
Elfriede Murrell (listing realtor)
Ann Uhreen, owner
Dennis Barnts
Allen Alsing
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,J · APPLICATION
SlATE OF OREGON
OREGON LIQUOR CONTROL COMMISSION
Return To:
GENERAL INFORMATION
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This 'Jppllcatlon lorm costs $5.00, A non-refundable processing loe is assessod when you submit this completed lorm to the Commission "
(exc.o'pt lor Druggist and Health Care Facility Licenses). The filing 01 this application does not commil the Commission to the granting of
Ihe license for which you are applying nor does it permil you to operale the business named below.
No. 16353
(THIS SPACE IS FOR OlCC OfFICE USE)
Application is being made lor:
o [IISPENSER, CLASS A 0 Add Partner
o [)lsrEt~SER. CLASS B 0 Additional Privilege
o (..:S!'ENSER. CLASS C 0 Change Location
o PACKAGE STORE 'LlCATION fit~Dge Ownership
o REST AURANT lUO~ CoNUfutr-OOt4J\lS8IONrivilege
o RETAil MALT BEVERAGE 0 Groater Privilege
o SEASONAL DISPENS~R~ 0 A-P,s;;or Privilege
o WHOLESALE MALT S ._:. 2 :tJhl~.J., Outlel
8EVERAGE & WINE 0 Olher .J.
~H~;ERY lICE~~~SION "uf/ ()
'1 d \.._ ~l<:~'l 71/:: Lf7 &7
____ <-).n_V.::'!:!.J:...._~~
CAUTION: If your opcralton 01 lhis business dcpcnejs on your recclving a liquor license. OlCC cautions you not to purchase, remodel. or
start ConslruClion until your license is granted.
(THIS SPACE IS FOR CITY OR COUNTY USE)
NOTICE TO CITIES AND COUNTIES: Do not consider this applica-
lion unless il has been slamped and signed at Ihe left by an OlCC
represenlalive.
THE CITY COUNCIL. COUNTY COMMISSION, OR COUNTY
COURT OF
(Name 01 Clly 0' County)
RECOMMENDS TIIA T THIS LICENSE BE: GRANTED _
DENIED
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DATE
OY
(Sluna1uru)
TITLE
,. Name 01 Corporation. Partnership. or IndiVidual Applicants'
I) Stand-By Corporation, Inc.
2)
3;
4)
5) 6) ___.____.
(I.:ACH PEH:iON LISTED AUOvE MUST fiLE AN INOIVIUUAL IUSTOHV AND A nNANCIAL STATEMENT)
2. PresenlTradeName ~lark Antony Hotel Co. .
3. New Trade Name
same
Year tiled ____
With Co'polaho., Comml$$ioner
Oregon 97520
4. !'rer'uses address
212 Main Street East,
Ashland,
(Numt.>e'. t"lruct. Ru.",1 R.ool~) (City)
BUSiness mailing address~~~_____.___
(p 0 Box.. NUOltJtH. 51ruttl. kUlaJ Roulv)
(Counly)
(Slaltt)
(CIly)
(5IaIO)
Was premises previously licensed by OlCC? Yes~ No__
Year
7. II yes, 10 whom:
Abner, Alan Kent; Burkhardt, Joe E.; Burkhardt,
Juanita J.
Type 01 license: DA
8 Will you have a manager: Yes~ No_ Name Robert Brodeur
(Mallagtlr must fait oul IndlYldual H1sk)TY)
9 WIll anyone else nol Signing this appltcallon share in the ownership or receive a pcrcenlage of prolits or bonus Irom Ihe
business? Yes_ No~
10. What IS the local governIng body where your premises is located? Ci t y of Ashland
(Na"'e 01 Clly or County)
t ,. Olce representative making investIgation m"y contdct:
Joe E. Burkhardt
5290 Neil Road. Suite 181, Reno, NV 89502
(Namv)
(702) 827-0666
(Business)
(Aoaress)
(Tul. No. - home. bu"neu. messayo)
CAUTION: The AdmInistrator ollhe Oregon liquor Contrul Commission must be nollllod il you are conlaclod by anybody olloring 10
,""I'Plle" UtA ConllnlSSlon on your beh,1l1.
,/,' -2.-. . .7" September 14, 1987
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c:8temorandum
CITY COUNCIL
HISTORIC COMMISSION
ORDINANCE CONCERNING THE DEMOLITION OF
HISTORIC STRUCTURES
The Historic Commission has recently been reviewing
the attached Ordinance #2163 concerning the
demolition of historic structures.
Our concern is with Section 15.04.2100.5. Under
the current ordinance, any owner of a structure
on the City's Landmarks List could request to
not be included on such a list, and the request
would be automatically granted.
To ensure that all landmark structures receive
the proper protection, we are recommending that
this section 5 be modified. This modification
would require the owner to show justification for
not being included on the list, and the request would
be reviewed by the Council. Approval would no longer
be automatic.
We feel this modification to be reasonable and
important to the preservation of Ashland's historic
structures.
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5) Any property owner may request that their structure be added
or excluded from the list by filing a written notice with the City
Council ten (10) days prior to the hearing. Such notice shall
include documentation by the owner supporting the request for
inclusion or deletion. Criteria to be considered by the Council
concerning these requests shall include, but not be limited to:
a) That the structure is/is not at least 50 years old1
b) That the structure does/does not significantly
contribute to the architectural or historic heritage of the City
of Ashland.
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EXHIBIT A
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ORDINANCE NO. __c:? /0:3
AN ORDINANCE AHENDING CHAPTER 15 OF THE ASHLAND
MUNICIPAL CODE RELATIVE TO BUILDINGS AND CONSTRUCT-
ION CONCERNING THE DEMOLITION OF HISTORIC STRUCTURES.
TIlE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. A new section 15.04.205 is hereby added to the
Ashland Municipal Code. and shall read as follows:
"l5.0l...205 Structural specialty code.
A. Structural specialtt code fees. For application in
this Clty) Section 303 0- the structural specialty code
is hereby .adopted as the fee schedule applicable in this City."
SECTION 2. Section 4 of Ordinance No. 2037 and Section 15.04.210
at the Ashland Municipal Code is hereby amended to read as follows:
"15.04.210 Demolition and moving of buildings.
A. A permit is required before a bui.lding can be moved or
demolished. The following fees are hereby established for
moving or demolition of a building:
1) Moving. . . . . . . . $50.00
2 ) D em 0 1 i t ion . . . . . . $ 25 . 00
B. There are three categories in which all structures are
grouped:
1) General - these structures do not require any revi.eVJ.
2) Historic Interest Area - these structtires are reviewed
according to the procedures in paragraph C.
3) Ashland Heritage Landmarks - these structures are re-
viewed according to the procedures in paragraph E.
C. Within the Ashland Historic District, application for per-
mits for the moving or demolition of buildings shall first be
referred to the Ashland Historic Commission, for review and
recommendations, which shall have a period of time not to ex-
ceed thirty (30) days to complete such review and recommendations.
If the Historic Commission so desires, it may, by a majority
vote of those present, further delay the issuance of a permit
to demolish the structure for a period of time not to exceed
thirty (30) days from the meeting date. Such a delay may be
imposed for the sole purpose of allowing the COJnmission to
negotiate, with the property owner, a move or salvage of the
building.
D. Ashland Heritage LandmQrks List.
1) The Council may adopt a list of structures which, in
its opinion, are a significant contribution to Ashland's heritage
and which deserve attention, recognition and protectiori.
2) Adoption of such list, and any additions or deletions
to such list, shall be by resolution of the Council.
(1)
l.
: ~
3) Prior to adoption of the list, or any additions to
or deletions from the list, the Council shall hold a public
hearing to receive comments on the structures proposed for
inclusion on the list. /
4) Prior to the hearing in paragraph 3) above, property
owners of record as listed in the records of the Jackson County
Assessor's Office shall be notified by regular first-class ulail
of the proposed inclusion of the structure on the Ashland Herit-
age Landmarks List, and the effect of such inclusion. Such
notice shall be mailed at least thirty (30) days prior to the
hearing. Failure to re~eive notice, by mail shall not invalidate;
h d . "I I.. ..... . .'. # . I' '~ ',. /~~. .
t e procee lngs.;u....:...+-. cr' l. .~. '" '~' ''''..' c_"'.. (t' ;r!.~ r--~
5) Any property owner may request that their structure
not be included on the list by filing a written objection to
I the inclusion or deletion of the structure being considered.
Any objection properly filed shall be honored by the Council and
the structure duly removed from the list.
6) The Historic Commission may place plaques, "'-decals,
present certificates, or make other official recognition of
of the structures on the Ashland Heritage Landmarks Li.st on
behalf of the Mayor and the City Council.
E. Moving or demolishing an Ashl_and Heri.tage Landmark.
1) Demolition or moving of a structure designated an
Ashland Heritage Landmark may only be approved by the Ccuncil.
2) The Council shall first refer the demolition or moving
permit to the Historic Commission for recommendation at the next
regularly scheduled meeting. After receiving such recommendation
or after the passage of thirty (30) days, whichever comes first,
the Council shall act on the request for demolition or moving.
3) The Council shall approve a permit o~ly when it finds
the following to be true, in its opinion:
a) That the building in question is not structurally
sound, or has been condemned and cannot, in the opinion
of the Council, be restored for costs comparable to a
new building of the same size and value, or
b) The existing configuration of the house and the
uses permitted in the zone make the retention of the
structure infeasible and an unreasona.ble hardship on
the property ovmer.
F. In addition to the enforcement provisions of this Title,
the City Attorney may, or upon order of the City Council shall,
immediately commence action or proceedings for the prevention
of the demolition or moving or a structure in the manner pro-
vided by law, and may take such other steps and apply to such
courts as may have jurisdiction to grant such relieve as will
prevent the demolition, moving, removal, or damage to a build..
ing or structure, or \lsing property contrary to the provisions
of this Title. The remedies provided for herein shall be
cumulative and not exclusive. II
-2-
. ",. ...........
-.I'
~ t ...
,~"'~~-
The foregoing ordinance was first read:on the /1T~day
of '/f"L-f^-~-;?~./~~ 1981 and duly PASSED and 'ADOPTED this J.~
da y ,of ;& <!-12-11J.1--tJ , 1 981 .
.~/. L . q ,
h'X--~u 0 TA.a~Jd~A..-
Nan E. Franklin
City Recorder
SIGNED and APPROVED this3?.?( day of 1k'~<:'!~Jt(~~./ , 1981.
-3-
....._-.~'
C I T Y
o F
ASHLAND
C I T Y
HAL L
~ ,
/
ASHLAND, OREGON 97520
telephone (code 503) 482-3211
Memo
To: Mayor and City counc~
From: Dick Wander scheid
Subject: BPA's Residenti eatherization Proposed Program
Amendments
Background
The BPA Residential Weatherization Long Term Conservation Contract
runs through September 1989. Under this program and the short
term program which preceded it, we have weatherized about 1150
buildings in Ashland. Our BPA allocated budgets under this
program have ranged from a high of $991,000 in 1983 to our current
FY 1987 budget <Oct. 1, 1986 -Sept 30, 1987) of $151,000. As part
of BPA's just completed rate case they decided to cut regional
weatherization funding from $25 million in FY 88 and $32 million
in FY 89 to about $12 million for each year. As a result of this,
our budget for FY 88 is tentatively set at $112,000 and we
estimate our FY 89 budget to be about $75,000.
During this process of reviewing spending levels for the
weatherization program, BPA decided to evaluate the cost of the
savings being acquired under this program. Based on this
analysis, the fact that BPA has surplus electric energy and severe
financial problems, they decided they wanted to lower the cost of
the entire weatherization program and also to eliminate storm
windows from the program. Initially they proposed a unilateral
amendment to the weatherization contract which would have mandated
these program changes to the utilities. Due to the very negative
reaction that this received from the implementing utilities, it
now appears that BPA will offer amendments to the contract among
which utilities can choose the one which is the best option for
their own local customers. All of these amendments will be
voluntary so we can choose to reject them and thus continue
to operate the program in the current form.
The purpose of this memo is to explain the proposed BPA amendments
and their effects on our customers and the City's conservation
efforts. The information contained in this memo is based on
preliminary information from BPA not a formal contract offer,
therefore it could change when it is finally offered to the city.
We don't feel that the changes will be significant, however.
"
t,
Proposed Amendments
The following options will be available to the City for the
remaining two years of the Long Term Weatherization Contract:
1) Leave the program as it currently exists (No change); 2)
The simplified dipstick program (Dipstick); 3) The current program
with reduced incentives (Reduced Incentives); or the current
program with windows eliminated (Current-No Windows). A brief
description of how each of these programs would operate is
provided for your information.
A. Current Program Under the current program the following
measures are available if they are not present in the house:
ceiling insulation to R-38, floor insulation to R-l9; wall
insulation to R-ll; duct insulation to R-ll; storm windows or
double glazed replacement windows if the original windows are in
poor shape; weather-stripping and caulking; hot water heater
wraps; and clock thermostats. The house is measured and examined
thoroughly by the City's conservation staff to determine which
measures are appropriate. A computer heat loss is then performed
on the house as it currently is and also with the weatherization
measures installed. The difference between before and after is
then compared to generate a theoretical kWh savings. This savings
is then multiplied by $.32/kWh and they are paid this amount or
85% of the total contractor cost which ever is less. The City
performs an inspection of the house upon completion of the
weatherization work and when we are satisfied, a check made out
jointly to the customer and the contractor is mailed to the
customer. The check is a grant and therefore does not have to be
paid back to BPA. The City receives a $300 administrative
reimbursement for each regular house and $310 for each low-income
house weatherized under this program. Also the customer is
offered free radon monitoring and the City is reimbursed an
additional $25 for every house where the monitoring is done.
B.Dipstick Program The basic design of a "dipstick" program
springs from an analogy. The analogy is that of the oil dipstick
in a car. One removes the dipstick and examines it to determine
the amount of oil in an engine. If the amount noted on the
dipstick falls below predetermined levels, oil is added. If the
dipstick shows a sufficient amount of oil is present, no oil is
added. One final important part of the analogy is that
"sufficient" does not mean "full". Two tests of a dipstick
program have been conducted by BPA in the region: the Elmhurst
experiment in 1984, and the Benton County PUD Test in 1986 which
is still ongoing. The dipstick method would eliminate the
thorough measurements and examination of a house and also the
computerized heat loss calculation and replace them with a cursory
review of a house's existing insulation levels. BPA currently
envisions two types of dipsticks, the simple dipstick, which
requires no measurement of the dimensions of the dwelling or the
measured dipstick which would require such measurements. Choice
of the method could be made on a house-by-house basis. Under both
dipstick options a house that has less than R-30 in the ceiling
would receive R-38 in the ceiling, if it had R-O in the wall it
would be eligible for R-ll wall insulation, if it had R-9 or less
in the floor it would be eligible for R-19 floor insulation. The
simple dipstick would have a set incentive level for each measure
regardless of the size of the house. Table I depicts the regular
and low income incentives for the simple dipstick.
Measure Installed
Table I
Simple Dipstick
Level
Ceiling Insulation
Wall Insulation
Floor Insulation
From
<R-30
=R-O
<R-lO
To
R-38
R-ll
R-ll
Maximum
Regular
$270
$280
$425
Incentive
Low income
$540
$565
$850
The maximum incentive for the regular program would be 50% of
contractor cost or the above incentive, whichever is less. For
the low income program the maximum incentive would be 100% of the
contractor cost or the above incentive whichever is less. Table
II shows the incentives available under the Measured Dipstick
option.
Measure Installed
Table II
Measured Dipstick
Level
Ceiling Insulation
Wall Insulation
Floor Insulation
Windows
From
<R-30
=R-O
<R-lO
n/a
Maximum Incentive
(sq.ft/R-added)
Low income
lc
6c
4c
sq.ft. $5.00sq.ft.
To
R-38
R-ll
R-19
n/a
Regular
lc
3c
2c
$2.00
The 50% and 100 % caps for the regular and low-income programs
respectively in the simple dipstick option would also be
applicable in the measured dipstick option. In both dipstick
methods the existing installation specifications would remain the
same as in the existing program. The City would receive a yearly
payment of $4,000 for administration and an additional $50 /house
for low income houses weatherized under the dipstick.
C. Current Program with reduced incentives
Under this option everything would remain the same except that we
would reduce the amount of money that BPA would contribute to the
weatherization of a house. This could be accomplished by either
reducing the existing kWh buyback figure from 32 kWh or reducing
the maximum cap from its current 85% to a lower percentage.
This change can be undertaken unilaterally by the utility under
the existing contract and indeed a few utilities have already
reduced the payment in order to accomplish more weatherization
with this limited funding. Under the option the low -income
program would still operate as it presently does.
D. Current Program with windows eliminated
This would continue the existing program except windows would no
longer be included as an eligible measure. This type of program
could also be operated with a reduced incentive program as
explained above. However, under the existing contract all
eligible measures must be offered. Therefore, BPA is going to
offer an amendment to the contract to allow utilities to drop
windows from the program. So in order to implement this change
the City would have to sign this amendment.
Examples
In order to illustrate how these various changes would effect our
consumers and the utility, we have applied each option to four
actual houses which we recently weatherized. These examples will
illustrate the consequence of any changes the City would
implement. The examples are included in Attachment A. Two houses
which were weatherized under our regular program (houses A&B) and
two low-income houses (houses C & D) are included. As you can see
from these examples all of the new methods would reduce the amount
of the percentage of money BPA pays under the current program.
It is important to note that under the two dipstick options in the
regular program, the BPA percentage drops to 50%, 37.7%, 44.1% and
39.6%. We feel that it would be very difficult to get very high
penetration rates based on these lower percentages. These same
dipstick methods produce less than 100% financing in the low
income program (76.2%, 71.9%, 54.8%, 67.7%). As we have found in
our prior experience with the low income program that unless 100%
financing is provided low income houses won't get weatherized.
For these reasons we don't feel that the dipstick method would be
advisable for Ashland to adopt. This leaves us with the three
viable options. They are 1) the current program 2) the current
program with a reduced incentive (i.e. 50% max cap) or 3) the
current program with windows eliminated.
We will attempt to illustrate the advantages and disadvantages of
each option in order to try and make this decision easier.
Maintaining the current program -The main advantage with
maintining the current program is that each customer will be
treated equitably, in that homes weatherized in the last year and
one half of the program will receive the same amount of BPA
funding that other people previously weatherized under the program
received. Another advantage is stability. This stability will
help both the installers and the city staff in that we won't have
to deal with the difficult problems of a transition to a new
program. Another advantage would be that the homes will be
totally weatherized including windows, which will prevent an
additional transaction to add windows to the home at some future
date. The major disadvantage to staying with the current program
is that fewer homes will be weatherized because more BPA money
will be spent per weatherization. These fewer job completions
will also result in less administrative money accruing to the City
and less jobs to spread out among the weatherization installers in
our program. Also the cost per saved kWh will be higher to the
regions ratepayers than in the other options. There also could be
a risk in that if no utilities change from the current program
under this voluntary approach that BPA might mandate the changes
through a unilateral contract amendment which was their original
idea in this matter.
Maintaining the Current Program with a reduced incentive
In this option the City could reduce the current 85% maximum cap
to 50% for example (We could choose any % less than 85%). The
main advantage would be that more houses be weatherized because
the BPA amount of funding for each home would decline. Also the
City would be helping to achieve saved kWh for less cost to the
regions ratepayers.
The main disadvantage would be that people who take part in the
program after the changes would not receive as much money from BPA
as earlier program participants. We also think that because of
this, participation rates would drop off as fewer people would be
inclined to take part in the program because of reduced funding
levels. This would results in more staff time spent doing energy
audits and more installer time spent bidding jobs which would be
never completed because of the job's costs. This option does
result in totally weatherized houses because it does include
windows, however in some instances people short on money might
choose just to do floors and ceiling because that is all they can
afford.
Current program with windows eliminated
The option fares better from an equity perspective in that most
homes will receive 85% funding. However, people who don't get
storm windows will no doubt feel that they are being treated
unfairly. This will also allow more jobs to be done with the BPA
funding but the cost of kWh's saved will not be significantly less
than under the current program. The transitional problems of
going to a new program like this would be greater than the reduced
incentive program. This is because the measures recommended would
change from one program to the other. Also since windows would no
longer be offered, installers who only install windows would be
significantly impacted. Homes which are not totally weatherized
will not be as comfortable or affordable to heat and an additional
transaction to add windows will be required at some time in the
future. We will probably also see some fuel switching to natural
gas or wood in the partially weatherized homes. Table III looks
at these three options and attempts to summarize the advantages
and disadvantage of each program.
Option
Table III
Advantages
Current Program
Disadvantages
Current program
(reduced cap-i.e
50%)
Current program
(no windows)
Equity to Participants
Stability to City and
Installers
No transition problems
Fewer job completions
Less Administrative
reimbursement to
the city from BPA
Less work for install-
ers
Houses totally weather- Higher cost per saved
ized kWh for the regions
ratepayers
Possibility that BPA
might initiate uni-
lateral amendment if
no utilities implement
new program options.
More job completions
More admin. reimburse-
ment to the City from
BPA
More work for install
Reduced cost per kWh's
saved to the regions
ratepayers
All weatherization
measures are offered
More job completions
More admin. reimburse-
ment to city by BPA
Larger % of budget
spent on admin.
Greater workload for
installer (more bids)
Not equitable to part-
icipants
Middle and lower in-
come customers may
not be able to afford
increased costs
Reduced incentives may
result in only most
cost effective measures
installed, which could
result in partially
weatherized homes
Transition to new prog-
ram will cause diffi-
culty to city and in-
stallers.
Larger % of budget
spent on admin.
\/
Cl
Up to 85% of costs
still provided by BPA
Not totally equitable
to participants
since not all measures
are available
Houses not totally
weatherized
Transition problems
will be encountered
in changing to the
new program
Cost per saved kWh's
to regions ratepayers
will not be reduced
Possible damage to
window installer in-
frastructure
Possibility of fuel
switching in partially
weatherized houses
Conclusion
The major policy issues that this decision revolves about are
equitity and number of weatherization jobs completed per year. In
order to give you a sense of the total number of jobs that could
be completed under each of these three options, we have attempted
to estimate these numbers. Table IV contains these estimates.
Table IV
Program Fiscal Total BPA # of Total 1
Option Year Budget weath. Admin. Fees
2
Current 88 $112,000 42 $12,600
Program 89 $75,000 28 $8,400
3
50% max 88 $112,000 63 $18,900
cap. 89 $75,000 42 $12,600
4
Current 88 $112,000 82 $24,000
Program 89 $75,000 55 $16,500
(No wi ndows )
1. Based on $300 administration for each completed job
2. Based on an average cost of $2,365 /house
3. Based on an average cost of $1,478/house
4. Based on an average cost of 1,065/house
v
II
Since we feel that the future administrative costs of returning to a
home to complete windows is not advisable, we believe that the
option which eliminates windows is not in the city's or our
customers best interest. Therefore we feel that the choice is
between leaving the current program as is or operating it with a
lower incentive (i.e. 50% maximum cap). Operating the program as
it currently is results in 11.2% of the total budget being spent
in administration. By reducing the cap to 50%, 16.8 % of funds are
used for administration. This is because administrative funds are
based on $300/completed houses and since more houses are completed
under the reduced incentive program more administrative funds
accrue to the city.
Based on the fact that reducing the cap to 50% would result in
only 35 additional residences (105-70) being weatherized during
the time period, that demand for the program is less than any
other time in the program (22 people awaiting energy audits), that
future participants would be treated equitably with prior
participants by keeping the program as it currently is, that
transitional problems to the utility and installers would be
avoided by not changing the program, and that lower income people
will still be able to afford to participate, the staff would
recommend that we continue to operate the program as it is
currently being operated. While we appreciate that his decision
is not an easy one because of all the issues involved, we still
feel that this path is better than the other options available to
the city. I will be present at the Council meeting to answer
questions or clarify the information contained in this memo. Feel
free to give me a call at 488-5306 prior to the meeting if I can
be of assistance.
.,,' .,1':.... , -: ',':: ,', : -~< e:.::~.\;t~;~':~i.,.. ,~' :;1'" ~ '.'
~,;--.~ ,j, :,.:,-,,_..
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Attachment "A" ;
1/ ,
Weatherization Examples 11
Hous Option Measures Existing Final Contractor BPA % Paid City
Installed Condition Cond it ion Cost Share BPA Adm.
Fee
A Curr.Prog. Windows Single Glazed Strm. Wind. $1100 $725 65.9% $300
Ceil ings R-19 R-38 ~1~~~,
Infi ltration
Wtr.Wra - .
Dipstick
(simple) Ceilings R-19 R-38 $509 $254.50 50% -0-
Dipstick
(measured) Windows Single Glazed Strm. Wind. $1,065 $402 37.7% -0-
Ceil ings R-19 R-38
--..
Curr.Prog. Windows Single Glazed Strm. Wind. $1 , 100 $550 50% $300
(Red. Incent) Ceilings R-19 R-38
50% max.cap Infi ltration
Curr.Prog Wth-Wr-ap --_._._._-~---
(no windows) Ceiling R-19 R-38 $575 . $345 60% $300
Infi ltration
B Curr.Prog. Windows Single Glazed Strm. Wind. $3,999 $2,396 79.9% $300
Ceil ing R-24 R-38
Wa 11 s R-O R-11
Floor R-O R-19
Infiltration
Wtr. Wrap
Dipstick
(Simple) Ceiling R-24 R-38 $2,211 $975 44. 1 % -0-
Wa 11 s R-O R-11
---_.- ElQor R-O R-19
Dipstick
(Measured) Windows Sing. Glazed Strm. Wind. $2,964 $1,173 39.6 -0-
Ceiling R-24 R-38
Wa 11 s R-O R-11
Floor R-O R-19
Curr.Prog Windows Single Glazed Strm. Wind. $2,999 $1500 50% $300
(Red. Incent) Ceil i ng R-24 R-38
50% max cap. Walls R-O R-11
Floor R-O R-19
Infiltration
Wtr. Wrap
Curr.Prog
(No Windows) Ceil i ng R-24 R-38 $2,242 $1,878 83.7% $300
Wa 11 s R-O R-19
Floor R-O R-19
Infiltration
Wtr. Wra ;..,.
.,
C Curro Prog. Windows Single Glazed Strm. Wind. $4,285 $4,285 100% $310 . .
Low Ceil i ng R-O R-38
Income Walls R-O R-11 ~'''~-'
Floor R-O R-19
Infiltration
Dipstick Ceil i ng R-O R-38 $2,120 $1,616 76.2% $50
(Simple) Wans R-O R-11
Floor R-O R-19
Dipstick Windows Single Glazed Strm. Wind $4,217 $3,031 71.9% $50
(Measured) Ceil ing R-O R-38
Wa 11 s R-O R-11
Curr.Prog / 50% max cap. Not Applicable
Curro Prog Windows Single Glazed Strm. Wind. $2,188 $2,188 100% $310
(No Windows) Ceiling R-O R-38
Wa 11 s R-O R-11
Floor R-O R-19
Infiltration
Curro Prog. Strm. Wind. Single Glazed Storm Wind.
D Ceil i ng R-11 R-38
Floor R-O R-19
Infiltration
Wtr Wrap
Dipstick Ceiling R-11 R-38 2,536 $1,390 54.8% $50-
Low sim le) Floor R-O R-19
Incom Dipstick Strm. Windows Single Glazed Strm. Wind. $5,616 $3,775 67.2% $50
(measured) Ceiling R-11 R-38
Fl r R.O' R-19
Curro Prog.
Red. Incent. Not Applicable
__.----L50% max cap. )
Curro Prog Ceiling R-11 R-38 $2,818 $2,818 100% -_. -$310'-
(No Windows) Floor R-O R-19
InfiltratIon
. -.'- -'...........-- \~tr . l.I':, '" -
.~-~-_.~..~_._-+ ~~ --
J.
"
Memo
To: Mayor and City Council
From: Dick Wanderscheid
Subject: Residential Heat Pump Retrofit Program
Background
In recent months the Department of Community Development has
noticed an increase in the number of people installing gas lines,
new gas furnaces, and gas water heaters. During the period from
July 1, 1986 to June 30, 1987, permits were issued for 82
installations of gas lines and gas heating and water heating
systems. We estimate that at least 80% of these or 66 involved
fuel switching from electric to gas heat We feel that part of
this is a result of the aggressive marketing program currently
operated by CP National. The remainder is a result of the city
not having a program to help customers install new heating
systems. Corresponding to this local situation is the fact that
BPA currently enjoys an energy surplus and is doing its best to
encourage the marketing of this excess energy. In addition,
Pacific Power and Light Co. has been operating a 7-1/2 percent
loan program for installation of heat pump systems. Because of
PP& L's program we have had an average of 3-5 phone calls per week
inquiring if the City has a similar program. Therefore, we feel
that the time might be appropriate to consider initiation of a
City of Ashland residential heat pump retrofit program.
Program Design
A large number of public and private utilities in the northwest
are currently operating heat pump retrofit programs. The winter
peaking load profiles of northwest utilities make the marketing of
heat pumps desirable because they reduce winter peaking and energy
requirements and their air-conditioning loads help to fill in
summer load valleys and thus a more stable yearly load is
established. Also Ashland's hot summers make the air conditioning
ability of heat pumps a very desirable amenity.
Since there are many different programs being operated in the
region it would be relatively easy to explore the mechanics of
these programs, pick the best of each and incorporate them to
fulfill our own local needs. We have gathered examples of
equipment specifications, program procedures, marketing strategies
and other facets of programs from some ten utilities in the
northwest. We feel that the most effective way to operate the
program is to help the customer in every phase of the process,
from an initial home energy profile, sizing of the system,
supplying a contractors list, inspection of the installation to a
set of city developed specifications, to providing financing to
fund the installation. Our feelings and input of other utilities
is that only by having a complete program which makes it very
,
fI'
easy for the customer to use, can the program have significant
success. Nearly all these facets could be accomplished with
existing staff and resources. The major hurdle would be to
acquire a source of funding to pay for installation of the system.
Source of Fund
While it would be feasible for the city to issue general
obligation or revenue bonds to provide loan funds for customers,
we feel there exits a better way to provide funds which would
require no bonded indebtedness for the city. This source of funds
would be to utilize the State of Oregon Small Scale Energy Loan
Program(SELP). Initial conversations with the Oregon Dept. of
Energy staff who administers this program, indicates that it would
be feasible to utilize the funds from the latest SELP bond sale
for this purpose. The current interest rate to the city would be
8.5 %. The state would be willing to set aside a portion of this
money (i.e.$300,000) for use by the city for this program and then
provide these funds to us on an as needed basis. The benefit of
doing it this way is that the City would only incur interest on
the actual money loaned out, not the entire sum. In order to cover
the administrative costs of collecting the payments from
customers, and operating the program, our initial analysis is that
we could loan out the money to Ashland customers for about 10.5%
and this would cover these administrative costs and a small bad
loan reserve. If the council wanted to subsidize the program,
interest rates could be set at a lower amount, however. This would
make the program more attractive to consumers.
We envision billing each customer monthly and then the city would
make monthly payments to the state. We feel that we could acquire
or develop billing software for use on the Community Development
computers which would generate the billing and thus all processing
of payments would be handled by the Community Development Staff.
Since the program would begin with only a small number
installations, we feel that this billing process would not be too
burdensome or time consuming.
Weatherization
In order for a heat pump installation to meet the city objectives
and also to provide for customer satisfaction and proper
operation, it is necessary to fully weatherize the house before
installing a heat pump. There are many houses in the city that
have been weatherized already under the BPA weatherization
program. These houses would only require the installation of a
properly sized heat pump. For those houses in need of
weatherization, the existing BPA weatherization program could be
utilized and this further justifies maintaining the BPA
weatherization program as it currently operates. For customers
whose homes have not been weatherized and and who are eligible
for the BPA program, we would weatherize the house and facilitate
installing the heat pump all at the same time.
",
.#
.
Availability of the Program
If we were to utilize SELP funds to operate this program, we could
only make the funding available to people who have electric space
heating in their homes. ODOE staff's initial opinion on houses
heated solely with wood is that they would also be eligible, but
that issue has not be finally resolved at this point. Houses that
have gas or oil heat clearly would not be eligible to utilize SELP
funding for a heat pump installation because this involves fuel
switching and this cannot be funded with state government
subsidized money.
Because we feel that much of the fuel switching currently occurring
in Ashland is from electricity to gas, making a heat pump program
available to these customers surely would help us maintain some of
these residential space heating customers as there is a good
possibility that these people would install a new heat pump
instead of a new gas furnace.
There is also an opportunity to gain new customers (i.e. gas, or
oil customers) even without providing funding. Discussion with
other utilities in the region has indicated that some customers
will take part in the program but still utilize their own private
source of funding to pay for the installation. These other
utilities feel that the technical assistance and inspection
service that this program would provide will often times be more
important to a customer than the financing. If this is the case,
there exists an opportunity by helping those customers with gas or
oil heat with the technical assistance needed to install a heat
pump, that we might be able to build new load through fuel
switching which would be impossible without this type of program.
If the council feels that we ought to aggressively pursue gas or
oil heat customers, and just the technical assistance of this
proposed program does not achieve that objective, we could work
with an outside local financial institution to provide people
with turnkey financing for a heat pump installation. If we set up
such a system all customers would receive the same service from
the city, however the source of financing would be determined by
the existing space heating system with electric customers getting
SELP money through the City and other customers getting private
money through a local lending institution. Payments would be paid
to whichever entity loaned the money to the individual.
Qualifying Procedures
Since the city will be responsible for monthly payments to the
state, we need to ensure that the city receives timely payments
from the customers who are loaned SELP money. In order to
accomplish this we feel that prudent lending practices must be
followed. Another publicly owned utility in our area which serves
about 7,500 residential customers has been operating the program
for almost 2 years. During that time they have installed nearly
200 heat pumps and they haven't had one loan default in the
program. They are very willing to help us set up our program, and
have already agreed to supply us with the lending guidelines they
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"
use to qualify consumers for their loans. Also we feel that it
would be prudent to set up a loan review committee like we used in
the Housing Rehabilitation program to review each loan and decide
as to its merits. Also any loan would be secured by a 2nd
mortgage trust deed which would give the city more security and
further reduce any possible risks of default. This process would
also benefit the customer because the interest on the loan would
then be fully tax deductible under the provision of the new tax
law. We feel that using this process will reduce potential risks
to the city to the point where they would be very minimal.
Marketing and Targeting the Program
In order for this program to be successful, word of its
availability must be spread to potential customers. As stated
earlier we have around 3-5 inquiries per week about the
availability of a program. We could just respond to these calls
and rely on this totally passive marketing technique to begin the
program. The advantage of pursuing this course is that we would
be dealing with very motivated customers who have sought out a
program. This insures that a high percentage will probably follow
through installation of systems. This would reduce administrative
expense as penetration rates would be higher and a lot of staff
time will not be wasted on customers who are merely curious and
not serious about actually installing a system. Another advantage
with this passive marketing technique is that we could begin the
program at modest rates which would enable our staff to work with
customers and installers at a more reasonable pace while we are on
the steep initial slope of the learning curve. Also it would be
much easier to set up and debug the new procedures, and billing
system if we started with only a few customers.
After everyone is familiar with the system, marketing efforts
could be increased and could include some or all of the following
techniques: bill stuffers, newspaper ads, direct mailing
techniques, radio ads, TV ads, marketing through the installers
and contractor infrastructure, and realtor related marketing.
While it is too early to look at a detailed marketing plan, we
feel quite confident in our ability to successfully market this
program to our customers when the time comes.
Air Quality
We feel that one of the most important side benefits of a
residential heat pump retrofit program would be its ability to
help reduce wood burning and hence clean up the valley's air. We
have an extensive data base of homes in our weatherization
program. It would be relatively easy to search this data base and
identify customers who have electric and wood heat. By using
direct mail marketing techniques to these customers, we might be
able to successfully convince some of these customers to install a
heat pump. As you are aware, a heat pump can successfully compete
~
.'
with wood heat on a cost basis and we might be able to reduce the
amount of wood these customers burn with resulting improvements in
the valley air quality. This benefit alone might be enough to
justify this program in the minds of many people who are concerned
with the valley's air quality.
Competition With Other Fuel Supplies
As stated earlier in this memo, we feel that the reason that many
of our customers are switching from electric to gas heat is
because of the aggressive radio ad campaign the gas company is
currently running. You no doubt have heard these ads as they have
been on the radio quite often in the past 3 or 4 months. While
much of this campaign is aimed at Pacific Power and Light
customers, we feel that it is also impacting our customers.
We think that much of what is being said in this campaign is not
totally truthful and is misleading customers into choosing gas
heat. Having a heat pump program would give us the opportunity to
refute some of these misleading statements and tell our side of the
story. There are many benefits that electric heat pumps possess
which we could stress and also a properly sized and installed
efficient heat pump is less costly to operate that even the most
energy efficient gas furnaces. If one compares a heat pump to a
gas furnace and electric air conditioner, the savings are very
substantial. Having the opportunity to tell our side of the
story is a very important benefit of a heat pump program. If we
can utilize this opportunity, we feel confident that we can stem
the tide of fuel switching and actually even turn the tide and
increase our residential space heat customer base.
Load Stabilization and Demand Reduction
Properly sized and installed heat pumps with the right kind of
controls can benefit the city from a load management perspective.
This is because our BPA wholesale electric bill contains a demand
component which bills us for the maximum capacity in kW's that we
use for anyone hour during the month. Prior to the new rate case
period which begins on Oct. 1, we always have had a separate
winter and summer demand charge. Under the new rates we will have
a year round demand charge which will equal $3.46 per kW. Because
of this demand charge if we can reduce the incremental demand that
a residence adds to our system, we can save significant amounts of
money. Installing a heat pump with the proper kind of staged
resistive heat and thermostatic controls could reduce the demand
anywhere from lkW to 5kW per household. Based on our new demand
charge this could mean monthly savings on the city's wholesale
electric bill of $ 3.46 to $17.30 for each household, during the
winter.
In addition to this demand reduction in the winter the heat pump
also has the ability to increase our energy (kWh's) sales in the
summer, because a heat pump functions as an air conditioner in the
summer. Since Ashland's utility profile is that of a winter
peaking utility in both energy and demand, a program which reduces
...
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winter time energy and capacity sales and increases summertime
energy and capacity sales will create a much more stable year
round load for the city, increasing the efficiency of the electric
utility.
Costs
As indicated earlier in this. memo, our initial analysis indicated
that loaning the SELP money out at 10.5% would result in covering
the administration costs of operating the program. Since we will
see fewer weatherizations under the BPA weatherization program
because of reduced funding levels, we feel that the existing
weatherization staff will be able to administer the program. We
will need to acquire or develop some computer software to provide
billing and collection services, and we estimate that this can be
done for a maximum of $500. We also estimate about $500 -$1,000
will be necessary for training costs for staff. This will include
technical training on heat pump operation and a visit to a
neighboring utility which has a heat pump program operating to
gain some hands-on experience. These additional costs can be
funded out of the existing Community Development budget without
any transfer of appropriations.
Conclusions
We feel that there exists a strong customer demand for this type
of program. The program could achieve a number of desirable goals
for the city. These include load shaping, winter demand
reduction, reduced fuel switching from electricity, building
energy efficient load, improved air quality, energy conservation,
electric utility revenue enhancement, counters to competing fuel
companies questionable claims, greater amenities and comfort to
our customers, and achieving the regional marketing objectives of
BPA. For all of these reasons we feel that the time is right to
implement a heat pump program.
If the Council agrees that this is an appropriate direction for
the city's utility, then we would like tentative approval to begin
the groundwork with the state to acquire $300,000 of SELP funding
to implement this program. Of course, a formal approval of a
contract by the Council would proceed any transfer of funds.
Along with this formal contract, we would also develop equipment
specifications, the procedures for the program, the process for
loan approvals~ examples of payment schedules and terms along with
all of the other things necessary to start the program. Based on
an estimated average cost of about $5,000 per system, we would
have enough resources to provide funding for 60 heat pump
retrofits. This seems like a reasonable goal to achieve in the
next two years. If the program is successful and achieves the
goals of the city and our customers we could look at ways to
continue beyond the initial program period. I will be present at
the City Council meeting to answer any questions you have or to
provide additional information concerning this proposal.
. <(fin:
~ rom:
~ubjed:
~emornndum
City Council
Planning Commission
Sign Code Revision
At the August 12, 1987 meeting of the Ashland
Planning Commission, a public hearing was held
on proposed revisions to the Sign Code, Chapter
18.96 of the Land Use Ordinance. The Commission
voted unanimously in favor of recommending
approval of the proposed changes and adoption
by the City Council.
Enclosed is the revised Sign Code and explanation
of the revisions.
sh
~emornndum
September 30, 1987
<(fin:
Brian L. Almquist
.~
~ rom:Y Allen A. Alsing
~ubjed:
Recommendations from the Traffic Safety Commission
The Traffic Safety Commission, at its meeting of September 23,
1987, voted to recommend the following to the City Council:
1. The the speed limit on Homes between Normal Avenue
and Walker Avenue be reduced from 25 to 15 mph. If
the Council agrees, it will be necessary to apply
to the State Speed Control Board.
2. That "Yield" signs be placed on Blaine Street where
it intersects with Alida. Investigation by staff
has noted one accident at this intersection in
1984, and two accidents in 1986. Average daily
traffic at the intersection is 249 vehicles/day on
Alida and 110 vehicles/day on Blaine.
~emornndum
August 6, 1987
<(fin:
~rom:
Jiubjed:
AL ALSING, PUBLIC WORKS DIRECTOR
BARBARA DUNLAP, SENIOR PROGRAM DIRECT~
TRAFFIC CONGESTION - HOMES AVENUE & HUNTER COURT
The above are heavily used the entire year, as both Walker School
and Hunter Park, including Daniel Meyer Memorial Pool, are
accessed through these streets.
The park and pool a t tract many people during the summer. Many
parents bring their children in autos. Small children are
heedless of traffic as they walk or bicycle to school or to the"
park. Residents on the south side of Homes Avenue have pets
which wander into the street.
As the Senior Congregate Mealsite is located at Hunter Park
Center, many older people walk, use the shuttle bus or drive
their own vehicles daily. They react more slowly to situations.
The Senior Shuttle is bulky and hard to see around. Of necessity
it is parked in front of the Center which is situated on the
corner of Homes and Hunter Court. Traffic using Hunter Court has
difficulty with visability as it approaches Homes.
There is one sign on the entire .street located at the
intersection of Homes and Hunter Court. This is a yellow school
sign. It, in itself, is misleading. The perception is that
caution need only be exercised during the school year.
Could this situation be studied? Most people drive reasonably,
but speeding often" occurs. Could CONGESTED AREA signs be
installed? We have witnessed some near accidents and it is not
improbable that injuries may occur.
~
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~emornndum
October 2, 1987
<(fin: Honorable Mayor and City Council
~rom:J7 Brian L. Almquist, City Administrator
Jiubjed: Property Purchase
As you recall, the City negotiated a property exchange agreement with
Jackson County wherein the City would receive title to the old County
Road maintenance yard on "B" Street just West of Mountain Avenue, in
exchange for the City's acceptance of maintenance over former County
roads within the city limits.
A triangular piece of property fronting on "B" Street, adjacent to the
entrance to the yard, has been on the market for several months. I
have attached a plat map of the area showing the newly acquired yard
and the property which is for sale.
I would like to request permission to purchase this property from the
Street Fund, in order to square off the yard area and to allow us to
screen landscape the yard from adjacent residential areas. The yard
has been a real eyesore for years, and I feel a duty to bring this
area up to our standards (similar to the quality of the Service
Center). In addition, if this small parcel were built upon, I believe
we would be inviting complaints from future residents due to our
Street Division's operations.
RECOMMENDATION: It is requested that the staff be authorized to offer
$16,000 for the property, with terms to be negotiated with the seller.
Funds would come from the Street Fund which has the resources due to
the curtailed chip-sealing program this past Summer.
Attachment (1)
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RESOLUTION NO.
A RESOLUTION DECLARING THE CANVASS OF THE VOTE AT THE SPECIAL ELECTION
HELD IN AND FOR THE CITY OF ASHLAND, OREGON ON SEPTEMBER 15, 1987.
WHEREAS, the City Council of the City of Ashland met on the
day of October, 1987, at the Civic Center of said City and proceed-
ed to canvass the vote cast at the Special Election held in and for
the said City of Ashland on the 15th day of September, 1987, and
WHEREAS, the said Council has canvassed the said vote and
has determined the number of votes for the one measure as follows:
MEASURE NO. 51
General obligation bonds for
water improvements.
1,757 votes
Yes -
No 2,217 votes
NOW, THEREFORE, be it resolved by the City Council of the City
of Ashland as follows:
SECTION 1. Measure No. 51, which provided for general obliga-
tion bonds for water improvements, is hereby declared to have not passed.
The foregoing Resolution was read and adopted at the regular
meeting of the City of Ashland Council on the day of October,
1987.
Dated this
day of October, 1987.
APPROVED:
MAYOR
ATTEST:
CITY RECORDER
-1- Resolution No.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
AWHLAt":O. OF: '''-j 97520
~
PROCLAMATION
I, L. Gordon Medaris, Mayor of the City of Ashland,
Oregon, do proclaim that at the special election held in and
for the City of Ashland, Oregon on the 15th day of September,
1987, there was submitted to the voters one measure, being No.
51, entitled "General Obligation Bonds for Water Improvements",
which is hereby declared to have failed.
Dated at Ashland, Oregon this
day of October,
1987.
L. GORDON MEDARIS, Mayor
~-_.r--------
c:fIH e mo r n n dum
Sept. 29, 1987
<(fin: Brian L. Almquist, City Administrator
~rnnn: Robert D. Nelson, Director of Finance
ji"ubjett: REQUESTS FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS
Several transfers of appropriations within funds are needed:
1.' As indicated in the June 30 monthly financial commentar~
there has been a "brisk pace of building activity."
Permit revenues indicate this is continuing into late
summer. At least temporarily, it is necessary to
employ the Building Clerk II full-time.
2. The recently-initiated program for granting short-term
relief to indigent transients is continuing. Even
though this program is entirely funded by private do-
nations, we need authorization for the expenditures.
3. The Hospital granted 3% salary increases effective
July 1, 1987, and accordingly has requested a transfer.
Attached is a proposed Resolution for Council consideration.
Respectfully submitted,
1M-
Robert D. Nelson
Director of Finance
RDN/td
cc: Hon. Mayor and City Council
Nan Franklin, City Recorder
Mike McGraw, Hospital CFO
John Fregonese, Planning Director
" .I'"
+-("
",.
RESOLUTION NO. 87-
A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS
WHEREAS, due to circumstances recorded in the Director of
Finance's memorandum dated September 29, 1987, the Mayor and City
Council of the City of Ashland hereby determine that it is necessary
to transfer appropriations as follows:
1. From General Fund Operating Contingency to Community
Development Personnel Services - $6,000 (Salaries - $4,526,
and Employee Benefits - $1,47~).
2,. From General Fund Operating Contingency to Human Resources -
General Materials & Services (Indigent Transients Assist-
ance) - $4,000.
3. From Hospital Fund Operating Contingency to Hospital
. Personnel Services - $181,918 (Salaries - $103,902, and
Employee benefits - $78,016).
NOW, THEREFORE, BE IT RESOLVED, that appropriations are hereby
transferred as indicated above.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of
, 1987.
Nan Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
/
~
,
II
ASHLAND HISTORIC COMMISSION
Minutes
September 2, 1987
CALL TO ORDER
The meeting was called to order at 7:35 p.m. by Chairperson
George Kramer. Commissioners present were Hal Cloer, Maxine
Colwell, Margaret Dode, Bob Edwards, Terry Grant, Craig Hudson
and Jim Lewis and Assistant Planner John McLaughlin. Lorraine
Whitten was absent. Minutes were taken by Edwards.
APPROVAL OF MINUTES
Cloer moved and Grant seconded a motion to approve the minutes of
the August 5 meeting. Motion passed unanimously.
Kramer reported that an alley running northerly from Nursery
Street has been named Woolen Way by the City Council. Colwell
researched the history of the neighborhood and recommended the
name in memory of early property owner Isaac Woolen.
STAFF REPORTS
PA 87-120
Site Review, Setback Variance
First and C Streets
Ron Kelso
McLaughlin presented plans for construction of a two-story 2300-
square-foot office building at the corner of First Street and C
Street, including five parking spaces. He explained that the
setback variance request relates to a two-foot masonry wall with
two-foot-wide planter top to screen the parking area. On motion
by Grant and second by Lewis, approval was unanimous.
PA 87-122
Conditional Use Permit, Site Review
Bard's Inn
John Warren
McLaughlin explained that the plan by Bard's Inn to construct an
eight-unit motel addition across the alley from the exisiting
units on Helman Street had previously been approved, but the
earlier approval had lapsed while property ownership changed
hands. He presented the revised architectural treatment. On
motion by Cloer and second by Hudson approval was unanimous.
Cloer further moved and Lewis seconded a motion recommending the
exisiting sandstone retaining wall be retained; passed
unanimously.
--------.-,--,--~-- -
",
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Ashland Historic Commissio
September 2, 1987
Page 2
PA 87-091
Parking Variance
119 7th Street
Philip C. Lang/Ruth M. Miller
McLaughlin said the request was a rehearing of a July appeal
after which the owners redesigned a two-story apartment addition,
changing the roof line to provide required solar access sight
lines. Following the July hearing, Commissioners Cloer, Grant and
Whitten had inspected the property to study the area available
for two required parking spaces and had recommended denial of the
requested variance. McLaughlin said the Ashland Tree Commission
had also inspected the property and had judged the required
parking could be provided without damaging a blue spruce in
question. Grant moved and Cloer seconded a motion approving the
revised building plan, but denying the parking variance; motion
passed unanimously.
PA 87-103
Conditional Use Permit, Parking Variance
142 B Street
Lance Pugh
McLaughlin said the request was a rehearing of an August appeal
and presented a revised plan which provides four parking spaces
instead of the required eight. The revised plan also proposes
conversion of the existing single-family dwelling to professional
offices plus an apartment. McLaughlin said the plan was revised
following presentation to the Planning Commission which wished to
encourage combined office and residential use in the area.
Kramer expressed concern about granting continued parking
variances in the Railroad District. Owner Pugh said the current
B Street parking congestion is caused by downtown merchants using
the space at the height of the tourist season. City Planner John
Fregonese said he did not feel all variance requests should be
approved automatically, adding that the city wishes to retain
residences in the Railroad District. He discussed briefly the
city's long-range parking plan.
Cloer moved and Lewis seconded a motion to approve the
conditional use and parking variance on condition that approval
be sought for the professional office sign. Passed unanimously.
Staff Permits
McLaughlin said the only action had been the request by the city
to purchase the Southern Pacific station for $1 and be granted
"
Ashland Historic Commission
September 2, 1987
Page 3
one year to move the structure. He said the railroad has already
razed two small buildings and is proposing to demolish the brick
roundhouse. Kramer said the Southern Oregon Historic Society
should be requested to document all of the buildings. Cloer moved
and Grant seconded a motion that the city request a 3D-day delay
in the demolition of the roundhouse and that it offer to buy the
building for $1. Approved unanimously.
OLD BUSINESS
Demolition Ordinance
Fregonese reviewed development of the demolition ordinance,
noting that the City Council approved it only with the
stipulation that a property owner could request not to be
included on the Landmarks 'List. He said there are 661 structures
on the Landmarks List, plus the buildings in the downtown area.
He proposed recommending removing from the ordinance the
provision that an owner could request not to be included, and
that the Historic Commission provide proper documentation of the
661 structures and identification of historic buildings in the
downtown area. Kramer suggested an easier way to protect the
properties would be to stipulate that none within the Historic
District could be demolished without approval. Fregonese said the
designation was too broad and urged the Historic Commission to
refine a specific list of properties to be preserved, calling
the adopted list of buildings something other than Landmarks.
Cloer moved and Dode seconded a motion that staff prepare an
ordinance revision and present it to the next meeting of the City
Council. Approved unanimously.
Sign Ordinance
Kramer said he had not had time to make the requested changes in
the sign ordinance, but would do so soon and request the Planning
Commission to make the desired changes.
NEW BUSINESS
Lincoln Statue
Fregonese presented photographs of the original Lincoln statue in
Lithia Park. He said it had been purchased in 1915 at the same
time as the Perrozzi Fountain and had been mounted west of the
fountain by Gwen Butler who dedicated it to his step-father,
pioneer Jacob Thompson. The statue was sculpted of high quality
cararra marable by the same person who worked on the fountain.
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Ashland Historic Commission
September 2, 1987
Page 4
The statue was vandalized about 20 years ago and its head
removed. Fregonese said Sculptor Jeffrey has said he would sculpt
a new head for $8,850. He presented a letter from the Parks and
Recreation Commission requesting that the Historic Commission
undertake the restoration of the statue as a project. Grant said
it would be appropriate for the Historic Commission to recommend
undertaking the project, but that it should be a separate
committee. Colwell, Hudson and Lewis volunteered to serve on such
a committee.
Histioric Area Markers
Grant suggested that it might be appropriate to help the public
understand the boundaries of the Historic District by placing
markers on street signs as Albany has done. Kramer said he has
been in contact with a manufacturer of silk-screened signs which
might be satisfactory. Grant volunteered to develop an
appropriate logo.
District Mailing
Kramer presented a form letter developed by Oregon City and
mailed to property owners within the Historic District to give
guidance in property preservation. He proposed a similar letter
be sent to Ashland owners. Several Commissioners said such action
is premature and would only arouse antagonsim. Instead, it was
suggested that property owners on the Landmarks List be sent a
questionnaire to help document their properties and that copies
of the Landmarks List be filed at the public library and
Swedenburg House. By motion of Cloer and second by Colwell, it
was voted to request the Planning Staff to ask SHPO to photocopy
two copies of the Landmarks List if it can be done for under
$150.
City Data Base
Cloer moved and Dode seconded a motion that $100 be allocated to
enter data on the 661 structures on the Landmarks List in the
city data base. Passed unanimously.
Historic Markers
The Historic Commission has received a request from Al Alsing to
develop a list of small historic markers around the city similar
to that on the water fountain at Nutley and Granite Streets in
order that city departments be aware of such markers and try to
preserve them.
Nominatio
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Ashland Historic Commission
September 2, 1987
Page 5
Nomination to National Register
The Commission received a request to approve an application for
the National Register by the Ashland Railroad Addition Twin
Builder's Houses at 59 and 77 6th Street. McLaughlin will call a
meeting of the Commission within several days to review the
application.
Subcommittee Meetings
At the request of the Commission, McLaughlin will convene as many
members as possible the third Wednesday of each month to review
permits requiring action.
Dr. Susan Reynolds
Cloer introduced Dr. Susan Reynolds, assistant professor of
geography at Southern Oregon State College who has had experience
with National Register nominations. She has offered to make
available a senior student intern to help research the Historic
District.
Chairperson Resigns
Chairperson Kramer said he will resign the chair but continue as
a Commission member until the end of the year. He will enter
graduate stuidy at the University of Oregon later this month. The
Commission thanked him for his service and wished him well in his
new venture.
ADJOURNMENT
The meeting was adjourned at 11:00 p.m.
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CITY OF ASHIAND
PARKS AND RECREATION Cot+1ISSION
REGULAR MEETING
August 25, 1987
Chairman Crawford called the meeting to order at
7:30 P.M. at 340 S. Pioneer Street.
~TTENDANCE :
Present:
Absent:
Adams, Crawford, Johnson, Pyle, Reynolds, Mickelsen,
Reid
None
An item to review the proposed agreement with the
Ashland School District for the Lincoln School
conmuni ty playground s1 te was added under Old
Business.
I . ADDITIONS OR DELETIONS
Commissioner Johnson made a motion to approve the
minutes of the Regular Meeting of July 28, 1987 as
written. Canmissioner Pyle seconded.
The vote was: 5 yes - 0 no
I I. APPROVAL OF MINUTES
Conmissioner Johnson made a motion to approve the
disbursements of the previous month as follows:
Payables checks #10140 - #10244 in the amount of
$39,332.22 and Payroll checks #6130 - #6228 in the
amount of $26,805. 59 . Coomissioner Adams seconded.
The vote was: 5 yes - 0 no
III. BILLS AND FINANCES
IV. AUDIENCE PARTICIPATION ON THE AGENDA None
V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None
VI . OLD BUSINESS
A. NAMING OF LORD PROPERTY PARK SITE
The Comnission reviewed the letters which had been
received concerning the naming of the park located
at the corner of Glenwood and Ashland Streets. The
majori ty of the letters irrlicated that people
Cl
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ASHLAND PARKS AND RECREATION CCMvtISSION
Regular Meeting - August 25, 1987
PAGE 2
NAMING OF LORD PROPERTY PARK SITE - continued
would like to see the park named for its location or for some person
historically significant to the land. Conunissioner Johnson indicated that he
preferred the name "American Heartwood" for the reasons suggested by the letter
which offered it. Conmissioner Reynolds said that the people which she
talked to preferred a name with a neighborhood flavor versus the "Constitution
Park" theme which had also been offered. Conunissioners Pyle and Adams said
that they preferred "Glenwood Park" since it indicated the location of the
park and sounded like a neighborhood park. Conmissioner Pyle said that he
also liked the name because it fit the theme for the park which was to remain
mostly a "wxxied glen. 11
Harry Skerry, present in the audience and Chairman of the Mayor I s Bicentennial
Commi ttee, said that although the conmi ttee had subni tted the name
"Constitution Park", it was far more interested in the living legacy concept
developing than it was to push for a particular name of the park. eanmissioner
Crawford canmented that one of the letters had inciicated that the name
"Cansti tution Park" suggested a formalil ty which was not in keeping with
plans for the park.
tvDTION
After some general discussion, Conmissioner Pyle made a motion to name the park
located at the corner of Glenwocrl and Ashland Streets "Glenwocrl Park."
Canmissioner Adams seconded.
1be vote was: 5 yes - 0 no
Referring to a memorandlun on a similar topic, Director Mickelsen outlined a
plan which he had \<<>rked out with the Tree Conmission regarding the dedicating
of the newly named Glenwocrl Park as a living legacy to the U. S. Constitution.
Essentially, the plan suggested that the entire park be dedicated as a living
legacy to the Constitution and having a bronze plaque made to mount on a
boulder indicating the dedication. The plan also included the planting of
several trees with a special planting on September 17th when the park would
be dedicated.
IDl'ION
Mike Cady, Chainnan of the Tree Conmission, was present in the audience to
speak in suPtx>rt of the plan. He said that, as part of the living legacy
concept, the Tree Conunission would also like to \<<>rk with the Parks Commission
on an ongoing basis in relationship to Glenwocrl Park. He indicated that the
Tree Convnission would like to act as sponsors of the park in a similar way
that the Soroptimist Club sponsors Garden Way Park. In general discussion,
the Convnissioners concurred that the plan as stated in the memorandlDn was one
they could support.
Commissioner Pyle made a motion to dedicate Glenwood Park as a living legacy
to the U.s. Constitution. Commissioner Jolmson seconded.
The vote was: 5 yes - 0 no
The Canmissioners also agreed that having the Tree Canmission \'<<)rk with the
de);2rtment on an ongoing basis concerning Glenwood Park was appropriate.
Mr. Skerry suggested that the Canmission adopt a resolution to that effect so
that i t ~uld be a lasting arrangement and not forgotten at sane future date
by other persons who might happen to be serving on either Canmission. The
Canmissioners seemed agreeable to the idea but were not certain what it \'<<)uld
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ASHLAND PARKS AND RECREATION CCHUSSION
Regular Meeting - August 25, 1987
PAGE 3
"GLENWOOD PARK" - LIVING LEGACY DEDICATION - continued
entail. Mr. Skerry said that he would be happy to draw up a draft of a
resolution and the Conmissioners could either accept it or reject it as they
so chose. Comnissioner Pyle indicated that he would be interested in having
a resolution drawn up which the Conmission could approve. The Conmissioners
thanked Mr. Skerry for his offer and said that they WJuld consider such a
resolution when they saw his draft.
The ceremony for the dedication was set for 9:00A.M. on September 17th.
Mr. Skerry encouraged the Camnission to w:>rk on sane publ ici ty concernio..;} the
park and its dedication prior to the 17th. It was agreed that Director
Mickelsen w:>uld w:>rk with him on that aspect of the dedication.
B. AGREEMENT ON LINCOLN SCHOOL CGMJNITY PLAYGROUND
Canmissioner Ad.ams reported that she and Director
Mickelsen had met with the Lincoln School parents
group and the school district administration to
review a draft of an agreement concerning the developnent of the Lincoln
School cOlll1lU11i ty playground. The agreement which was presented to the school
administration was a modification of an earlier agreement written when the
Commission worked with the Briscoe School parents group on the developn.ent of
their playground. She indicated that the school administration felt that the
agreement as presented would be approved by the school board and recommended
that the Commission approve the draft at this time.
KYrION Commissioner Ad.ams made a motion to approve the draft of the Developnent and
Maintenance Agreement for the Lincoln School/Park Site. Commissioner Reynolds
seconded the motion. There was no discussion.
The vote was: 5 yes - 0 no
VI . NEW BUSINESS
A. REQUEST FOR ADDITIONAL DAYS FOR MARKETPIACE
Director Mickelsen reported that the department
had received a telephone call fran Judie BtUlCh
requesting tw:> addi tional days for the Marketplace
on Guanajuato Way. Those days are SUndays, September 6th and 27th. He
remirrled the Canmission that Saturday the 27th extends one day past the
contract which the department has with Mrs. Bunch. It ends on Saturday,
September 26, 1987.
Conmissioner Pyle said that this was about the third time this summer in
which additional days were requested. He asked whether or not there was arry
particular reason that the Commission in the past had limited the Marketplace
to just Saturdays and whether there had been any problems with the addi tlonal
days granted thus far this summer. Director Mickelsen said that adiUo..;} these
two addi t10nal days would give six extra days this sumrnerand that the
department had heard no negative comments concerning the additional days
added thus far.
ASHLAND PARKS AND RECREATION CCMvtISSION
RecJUlar Meeting - August 25, 1987
PAGE 4
OlD BUSINFSS - MARKE'l'PLACE - continued
MJ'l'ION Canmissioner Adams made a motion to grant the b-.o requested days to the
Marketplace. Canmissioner Johnson seconded.
The vote \'as: 5 yes - 0 no
VI I I . CORRESPONDENCE, CCMvtUNICATIONS, DIRECTOR I S REPORT
A. POOL CLOSURE SCHEDULE
Di rector Mickelsen presented a meroorarrlum to the
Conmission illustrating a proposed pool closure
schedule for this fall. He indicated that the
proposed schedule shut down the pool earlier than in previous years, how2ver,
experience in trying to keep the pool open during unpredictable September
weather had proven very costly due to increased heating costs and much
diminished attendance. After brief discussion, the Commission concurred with
the proposed schedule.
B. ABRAHAM LINCOLN STATUE
Director Mickelsen presented a memornadum to the
Ccmmission indicating that there has been sane
interest expressed to him about the possible
restoration of the Abraham Lincoln statue which historically had stood in
Lithia Park. John Fregonese, Director of Planning, had asked sculptor Jeff
Bernard to take a look at the statue to determine whether or not he felt it waf
restorable. Mr. Bernard, who has also done the restoration work on the
Perozzi Fountain, indicated that he felt it could be restored and that it
would cost around $8,850.
None of the Commissioners spoke very favorably about having the statue placed
back in Li thia Park. No one spoke against the restoration of the statue but
the general concensus was that the Conmission would prefer to have the statue
on display in a place other than the park. The Commissioners came up with
several ideas of places where the statue could be placed other than in the
park. Camnissioner Crawford said that she ~uld consider giving the statue
to a responsible group, such as the Southern Oregon Historical Society, if
they ~lld like to renovate it and place it in an appropriate place for
public display.
Commissioner Reynolds said that, she would not be opposed to having Abe replaceC
in the park if public opinion highly favored having him there. However, she
also indicated that she would be opposed to having it appear that the
Cot11l\ission supported having additional statuary placed in the park.
Comnissioner Adams said that she had graNll up wi th Abe in the park ard,
al though she was not highly in favor of having him replaced there, agreed
with conmissioner Reynolds that she would prefer to know the public's opinion
before making a finn decision to keep him from the park.
At the close of discussion, it was decided to have Director Mickelsen contact
the various agencies or groups particularly concerned with the history of the
region to inquire, first, whether or not they N>uld be interested in restorinJ
the statue and, seconclly, if the statue were restored, where they felt an
appropriate location within the City of Ashland hOuld be to place the statue.
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ASHLAND PARKS AND RECREATION CCM-1ISSION
Regular Meeting - August 25, 1987
PAGE 5
CORRESPONDENCE - continued
C. LETTER FROM DAVID HAGERBAUMER
A letter was received from David Hagerbaumer, the
artist who had painted the mural which is now in
the Parks Department office and was used as a
backdrop for the exhibits when the building was used as a natural history
museum. In the letter he said that he would have no objection to having the
mural removed in order to remodel the office space and that it had "little,
if any value" since it was no longer being used as a backdrop for the displays.
MOTION Corrmissioner Adams made a motion to dismantle the mural and allow for the
office remodeling to take place. Commissioner Johnson seconded.
The vote was: 4 yes - 1 no ( Crawford)
In a related matter, Director Mickelsen suggested that the Ccmnission authorize
the department to spend funds to remodel the office space. Canmissioner
Johnson asked how much? Director Mickelsen said that he believed the entire
project could be completed for aoout $5,000.
MOTION
After brief discussion, Commissioner Johnson made a motion to authorize the
spending of $5,000 to remodel the department off ice. Commissioner Adams
seconded.
The vote was: 5 yes - 0 no
IX. ITEMS FR~ cavMISSIONERS
A. PICNIC TABLES AND RESERVATIONS - LITHIA PARK
Conmissioner Adams said that she had asked the
Director to take an inventory of the number,
location, and condition of the various picnic
tables in Lithia Park. She indicated that it seemed to her that, due to the
n\.Unbers of reservations taking place in the park, that it was beccming more
and more diff ieul t for the local residents and general public to just cane
down to the park on a weekend and find a nice place to picnic.
In discussion, Director Mickelsen concurred saying that over the years the
park has becane more and more active as far as reservations are concerned
wi th more and more areas being reserved on the weekends. Along wi th adding
some individual picnic tables in locations with easy access, he thought that
a modification of the department I s reservation policy could help smooth out
soroo of the problems. He felt that it was time to work out a manner to post
reservation signs at the sites which are reserved to better inform the public.
Conmissioner Adams requested that a list be made of this years reservations,
numbers and site locations, to gain a perspective on the kinds of locations
and areas which are being heavily used for reservations. Her feeling at this
time was that perhaps reservations should be restricted to a few, specific
locations in the park and that other areas should remain on a first came/first
serve basis. General concensus among Canmissioners was that it would review
its reservation policy regarding picnic sites and evaluate the numbers and
locations of picnic tables in Lithia Park sometime this winter.
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ASHLAND PARKS AND RECREATION CC1vMISSION
Regular Meeting - August 25, 1987
PAGE b
Next month I s Regular Meeting is scheduled for
Tuesday, September 29th at 7:00 P.M.
X. NEXT MJN1'H I S AGENDA
Scheduled agenda i terns are: a report by the
Director on construction and costs of skateboecru
areas; and suggestions from Commissioners on
projects for Taylor Trust funds.
XI. ADJOURNMENT
Wi th no further business, Chairman Crawford
adjourned the meeting.
Re9.pec~tlY SUbm", itted,
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Ann Benedict
Management Assistant
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ASHLAND COMMUNITY HOSPITAL
MINUTES OF THE
BOARD OF DIRECTORS' MEETING
August 28, 1987
The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday,
August 28, 1987, in the Conference Room of the Hospital.
PRESENT:
Those present were: Walt Hoffbuhr, presiding; B. Doyle Greene, Linda Jackson,
Michael Jewett, Frank Billovits, Jerry Cooper, Stephen Lunt, and Frances Wiley,
Board members; Allen Johnson,- M.D.,. Medical Staff representative; Pat Acklin,
City Council liaison; Michael McGraw, CFO; Robert Strowbridge, interim
administrator; and Carolyn Johnson, pro tern 'executive secretary.
ABSENT:
Those absent were: Jean Keevil, M.D., Board member; Beth Bornet, Foundation
president; and Jennie Dunbar, Auxiliary president.
GUESTS:
Peggy Cockrell, personnel director; Kendra Anderson and Wanda Wood, employee
recognition recipients; and Ron Salter, City attorney.
CALL TO ORDER:
The meeting was called to order by Chairperson Walt Hoffbuhr.
EMPLOYEE RECOGNITION:
Personnel Director Peggy Cockrell explained that our employee recognition
program, Excellence in Caring, was developed as a follow-up activity to our
C.A.R.E. program held last fall. An in-house committee has developed a
nomination form, a special recognition pin, and a quarterly review process to
recognize the. special contribution of our employees to the quality of' care
provided at ACH.
Cockrell then introduced the three candidates selected for recognition for the
past quarter. Licensed Practical Nurses Kendra Anderson, who has worked for ACH
for three years, and Wanda Wood, who has worked for ACH .for seventeen years, were
introduced and were presented pins by Walt Hoffbuhr and Bob Strowbridge. The
third candidate, Radiology receptionist Judy Wilbur, was unable to attend.
Cockrell read a brief message from Judy to the Board. The Board thanked the
candidates for their contributions to our reputation of providing "individualized
care."
APPROVAL OF
BOARD MINUTES:
Walt Hoffbuhr called for a motion for the approval of the minutes of the regular
Board meeting of July 17, 1987. Bob Strawbridge clarified a statement that had
been made in regard to the levying of taxes to cover the hospital's long-term
debt. Strowbridge said that when the bond measure was passed for hospital
construction, the voters were told that every attempt would be made to repay the
bonds out of operating revenues but that if that became unfeasible, voters would
be asked to repay the bonds through taxes. It was moved by B. Doyle Greene and
seconded by Frances Wiley that the minutes be approved as distributed. Motion
carried.
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BOARD OF DIRECTORS MEETING - August 28, 1987
Page 2
COMMITTEE REPORTS
AND MINUTES:
Strategic Planning Committee Report
Walt Hoffbuhr, chairman 'of the Strategic Planning Committee, reviewed the
highlights of the last meeting. B. Doyle Greene moved and Mike Jewett seconded a
motion that the Board accept the Strategic Planning Committee minutes from
A~gust 7, 1987, and approve the actions of this committee as reflected in these
minutes. Motion carried.
Marketing and Finance Committee Report
Jerry Cooper, chairman of the Marketing and Finance Committee, reviewed the
minutes of this meeting, elaborating on the committee's desire to select an
advertising agency. He specified that the Board should be aware of the study
recently completed by Southern Oregon State College students and of concerns that
have been voiced by Dr. Sager regarding our admission policy. Stephen Lunt
emphasized that the study showed a decreased desire to utilize our Emergency Room
and recommended that our advertising be directed toward emergency services. This
will be an agenda item for the next Marketing and Finance Committee meeting.
Linda Jackson moved and Frances Wiley seconded a motion that the Board accept the
Marketing and Finance Committee minutes from August 14, 1987, and approve the
actions of this committee as reflected in these minutes. Motion carried.
FINANCE REPORT:
Mike McGraw, chief financial officer, presented the July financial report. He
pointed out that the report reflected a 20 percent occupancy rate, down 18
percent from last July. Net operating revenues totaled $450,724 with an
additional $14,519 of nonoperating revenues. Expenses for the month totaled
$504,613, leaving a net loss of $39,370. All statistics showed a decline for the
month except newborns, which were up 8.3 percent over this month last year.
McGraw pointed out that at the present time about one-third of our revenue base
is from interest on the monies we have at the City of Ashland. He recommended
that careful consideration be given before any decision be made to spend these
monies.
Frank Billovits asked about the increase in Accounts Receivable. McGraw
responded that this increase was the result of both increased outpatient
activity, explaining that outpatient accounts are more difficult to collect, and
Medicare policies which changed reimbursement from 15 days to 30 days. Billovits
also pointed out the increase in Dietary ,in spite of fewer patients and an
increase in Laundry and Linen Services. McGraw feels that the Dietary increase
is related to keeping the cafeteria open for employees and to providing for the
increased number of committees and meetings. The Laundry and Linen increase is
due to the fact that either the July 1986 figure is an error or that the July
bill from RVMC had not been received before the month was closed out. Stephen
Lunt asked for clarification on the zero expenditures for Officers and Directors
Liability Insurance. McGraw explained that we will pay quarterly and that the
invoice has not arrived to date. Dr. Allen Johnson asked about the increase in
costs in Surgery although there was a reduction of surgeries performed. McGraw
explained that the City has changed its capital expensing policy and increased
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BOARD OF DIRECTORS MEETING - August 28, 1987
Page 3
the limit to items over $1,000. Small equipment, instruments, etc. that were
once paid for out of capital funds are now paid for out of minor equipment funds.
There being no further questions, Mike Jewett moved and Frank Billovits seconded
a motion to accept the financial report as presented. Motion carried.
MEDICAL STAFF
REPORT: Allen Johnson, M.D., presented the report of the Credentials Committee for Board
approval. The report included the reappointment of Richard L. Morris, M.D., for
Active Staff privileges in Family Practice and the appointment of Philip Wu,
M.D., and Bruc~ Taylor, M.D., for Associate Staff privileges in Pediatrics.
Linda Jackson moved and Jerry Cooper seconded a motion to approve the privileges
as granted to Drs. Richard Morris, Philip Wu, and Bruce Taylor. Motion carried.
APPROVAL OF
EXPENDITURES:
Walt Hoffbuhr asked for amotion to approve the August expenditures. Doyle
Greene moved and Linda Jackson seconded a motion approving payment of the August.
bills. Motion carried.
FIRST READING ON
BYLAW CHANGE:
Carolyn Johnson read the proposed reV1S10n of the Board Bylaws, Article 5, Board
Meetin~s, which would change the meeting day from "the third Friday of each
month" to a more general "at least once each month." The second reading and vote
will be on the agenda for the September meeting.
OTHER BUSINESS:
City Council Resolution
Walt Hoffbuhr read City Council Resolution No. 87-34 concerning the selection
process of the administrator of Ashland Community Hospital. The resolution,
approved July 21, 1987, requested that the Board's liaison member from the City
Council be included in all committee process in choosing a new administrator and
that the Council be kept informed of the Search Committee's progress.
ReA
Mike Jewett informed the Board that the Affiliations Task Force has recommended
that the Hospital Corporation of America (HCA) be taken up on their offer to
conduct a free hospital-wide survey to identify management resources needed to
run this hospital. The task force feels 'that this survey is needed so that other
alternatives can be evaluated. Carolyn Johnson will contact RCA.
Thank You
Walt Hoffbuhr read a note from Keith and Sharlene Stephens thanking the Board for
their generous gift.
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BOARD OF DIRECTORS MEETING - August 28, 1987
Page 4
Estes Park Conference
Walt Hoffbuhr circulated two brochures about upcoming Estes Park conferences.
The members felt that the Search Committee will probably not have a new CEO on
board by November 8, 1987, so plans should be made to send our CEO, new Board
chairman, and new Chief of Medical Staff to Hawaii in January. It was moved by
Linda Jackson and seconded by Mike Jewett that three reservations be made
immediately to guarantee a space. Motion carried. Details will be werked out
later as to whom the Board will send.
Dining Room Carpet
Doyle Greene reported that he had reviewed the hospital's request for new paint
and carpet in the Dining Room. The carpet definitely does need to be replaced.
The staff is recommending a combination of vinyl and carpet at a cost of
$2,424.87. Frank Billovits asked if additional bids had been requeste~. Greene
and McGraw responded that additional bids had not been requested because w~ have
successfully used Fasaion Floors for many projects. Billovits declared t.hat he
had no particular problem with. Fashion Floors for this project but that he felt
the Board should adopt a policy for obtaining bids in the future. The policy
could simply state that on purchases over $5,000 three bids will be obtained.
Apparently there is a state law stipulating such a policy for municipalities. It
was decided that the state law will be reviewed and the subject will be addressed
at a future Board meeting.
ADJOURNMENT :
There being no further business to discuss at this time, the meeting was
adjourned at 1:30 p.m.
Respectfully submitted,
c~ Lh.~
Approved:
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ASHLAND COMMUNITY HOSPITAL
BOARD OF DIRECTORS' MEETING
SEPTEMBER 2, 1987
The Board of Directors of Ashland Community Hospital met
at 8:30 a.m. on Wednesday, September 2, 1987, in the
Education Classroom of the hospital.
'Those present were: Board President, Walt Hoffbuhr, presiding;
Linda Jackson, Michael Jewett, Francis Wiley, B.D. Greene,
Jerry Cooper, Stephen Lunt, Frank Billovits. Pat Acklin,
City Council liaison. Acting Secretary Peggy Cockrell.
Those absent were: Dr. Jean Keevil.
The meeting was called to order at 8:30a.m. by Board President
Walt Hoffbuhr.
The Board of Directors identified the candidates that-will be
asked to go thru the interview process. The Board asked Peggy
Cockrell, Personnel Director to verify with each candidate their
interest in the position prior to scheduling for the interview
process.
It was discussed and decided that interview would occur the
week of September 21, 1987. Discussion followed regarding
times for the interviews. It was decided that early morning
interview times would allow for more board members to be
present.
Discussion followed as to what additional interviews would take
place with each candidate. The concept of "open forum" was
discussed. This would allow for employees, medical staff and
other interested individuals to meet each of the candidates.
The Board was undecided about the concept.
Board members were reminded that spouses would be asked to
accompany the candidate on the interview trip. This was
decided at an earlier board meeting.
Walt Hoffbuhr, president, was asked to verify additional
information on two of the candidates that are being considered
for the interview process.
Peggy Cockrell, Personnel Director, was asked to prepare an
interview schedule for each candidate. Notification of the
scheduled interviews will be mailed to all board members
when arrangements have been finalized.
Board members were reminded of the confidentiality factor
involved in the interview process as a majority of the
candidates have indicated that they wish their involvement
in the process to remain confidential for the present time.
I I
i' .-
J
Ashland Community Hospital
Board of Directors' Meetinq
September 2, 1987
Paqe Two
There being no further business, a motion was made by Walt Hoffbuhr
and seconded by Jerry Cooper to adjourn the meeting. The meeting
was adjorned at 9:00 a.m.
Respectfully submitted,
~doJ ))ctL~
Linda Jackson
Secretary
Approved:
~CJ:t- ,
Walt Hoff
President
I I
..,;
.,
LITIGATION REPORT - September 18, 1987
Ashland vs. Lithia Homes & Cooper:
This case is a suit by Ashland to collect on delinquent
assessments. It is anticipated that trial will be scheduled for
some time in the next six to nine months. The suit covers four lots,
and as Mr. Cooper sells the lots, the liens are being paid in full
to the City of Ashland. For example, one lot was sold and the City
was paid $3,305.00.
Steeck Electric vs. AShland:
Steeck Electric is suing the City for some $90,000 as
being additional funds due to it in connection with its work on the
hydro-electric generator. We are in the process of preparing a
Motion for Summary Judgment on the basis that Steeck Electric did
not follow the technical requirements for making a further claim,
and we are optimistic that the Court will grant the motion.
Ashland vs. Cooper:
This case is one where the City is seeking to collect from
Mr. Cooper some $9,000 for money owed by him to it, for work done by
the City some years ago. Mr. Cooper has sought to have the case
removed to the Federal Court. The Trial Court has denied his request
and thus Mr. Cooper has appealed the matter to the Nineth Circuit
Court and we anticipate eventual success, but also that it may take
some time to get there.
Mark Cooper vs. Ashland, Almquist, Lively & Clements:
This is a case charging the City with false arrest. The
Federal Court has dismissed Mr. Cooper's complaint for failure to
comply with certain time requirements.
Respectfully (J~b~.- i.tted'
~ALi~ s~
City Attorney
RLS/pc
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
" '
MINUTES
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ASHLAND AIRPORT COMMISSION
September 2, 1987
The meeting was attended by Merle Mills, Ron Bartley, Leo
Zupan and Bill Knowles. Since a q~orum was not in
attendance, an official meeting was not held.
A general discussion was held concerning the following items:
1. Hangar purchase
2. Airport Safety Committee
3. Radio tower lighting
4. Non-uniform traffic patterns
5. FBO open house
6. Grass/weeds
7. Fire department inspection
8. Airport security
9. Reserved parking at tie-down apron
, /{L&$~ u2 '1:2/~~
Allen A. Alsing, Dir. of p~ Works