HomeMy WebLinkAboutHelman_705 (PA-2009-00322)
CITY OF
ASHLAND
May 1, 2009
Ashland School District
885 Siskiyou Blvd
Ashland, OR 97520
Notice of Final Decision
On May 1, 2009, the Staff Advisor for the AsWand Planning Division administratively approved the
following:
PLANNING ACTION #2009-00322 is a request for a Conditional Use Pennit for sign installation at
Helman School, including a dragon wali graphic on the new gymnasium and two existing student-designed
and ~installed tile murals for the property located at 705 Helman Street. COMPREHENSNE PLAN
DESIGNATION: Single Family Residential; ZONING: R~1-5; ASSESSOR'S MAP #: 39 IE 04 Be; TAX
LOTS #: 200, 600, 700 and 800
The Staff Advisor's decision becomes final and is effective on the 13lh day after the Notice of Final
Decision is mailed.
Prior to that date, anyone who was mailed this Notice Of Final Decision may request a reconsideration of
the action by the Staff Advisor as set forth in the Ashland Land Use Ordinance (ALUO)
18.1 08.070(B)(2)(b) and/or file an appeal to the Ashland Planning Commission as provided in the ALUO
18.108.070(B)(2)(c).
An appeal may not be made directly to the Land Use Board of Appeals. Oregon law states that failure to
raise an objection concerning this application, by letter, or failure to provide sufficient specificity to afford
the decision maker an opportunity to respond to the issue, precludes your right of appeal to LUBA on that
issue. Failure to specify which ordinance criterion the objection is based on also precludes your right of
appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to
proposed conditions of approval with sufficient specificity to allow this Department to respond to the
issue precludes an action for damages in circuit court.
The application, all associated documents and evidence submitted, and the applicable criteria are available
for review at no cost at the Ashland Community Development Department, located at 51 Winburn Way.
Copies of file documents can be requested and are charged based on the City of Ashland copy fee
schedule.
If you have any questions regarding this decision, please contact April Lucas, Administrative Assistant in
the Department of Community Development between the hours of 8:00 am and 4:30 pm, Monday through
Friday at (541) 488-5305.
cc: Parties of Record
DEPT. OF COMMUNITY DEVELOPMENT
20 E. Main Street
Ashland, OI'l!9011 97520
WYr'W.ashland.or.us
Tel; 541488-5305
Fax; 541-552-2050
TTY; 800-735-2900
r~'
ASHLAND PLANNING COMMISSION
FINDINGS & ORDERS
PLANNING ACTIONS #2009-00322 is a request for a Conditional Use Permit for sign installation at
Helman School, including a dragon wall graphic on the new gymnasium and two existing student-designed
and -installed tile murals for the property located at 705 Helman Street.
COMPREHENSIVE PLAN DESIGNATION: Single Family Residential; ZONING: R-I-5;
ASSESSOR'S MAP #: 39 IE 04 BC; TAX LOTS #: 200, 600, 700 and 800
APPLICANT: Ashland School District
SUBMITTAL DATE:
DEEMED COMPLETE DATE:
STAFF APPROVAL DATE:
FINAL DECISION DATE:
APPROVAL EXPIRATION DATE:
March 13, 2009
March 25, 2009
May 1, 2009
May 14, 2009
May 14, 2010
DECISION
The subject property, the Helman School site, consists of four tax lots located between Laurel and Helman
Streets, immediately to the south of the Randy Street right-of-way and the Benner Subdivision, and north of
the Laurel Street P.U.D. and the undeveloped Re)1101ds property. In total, the Helman campus consists of
roughly ten acres with street frontages along Helman, Randy and Laurel Streets. Campus buildings and
parking lots are clustered on northern portion of the site, athletic facilities including basketball and tennis
courts are located on the central portion of the site, and the southern portion contains athletic fields.
Site Review approval to construct an approximately 6,400 square foot gymnasium addition and a 5,010
square foot library addition on the northwest portion of the Helman School campus, near Randy Street, was
granted by the Planning Commission in December of 2007. Because the subject property is located in a
residential zoning district and identified some conceptual signage in initial submittals, the Site Review
approval included a condition that required:
#2) That Conditional Use Permit approval shall be obtained prior to the installation of
any new signage. including but not limited to the proposed dragon mascot
mural/wall graphic on the new gymnasium building, or modification of any existing
signage.
This condition was reiterated on the building permit issued, however with construction of the new
gymnasium a dragon mascot wall graphic was installed without prior Conditional Use Permit approval.
Upon being made aware of the sign installation by a concerned neighbor, Planning Staff contacted the
School District project team and made them aware of the need to obtain Conditional Use Pennit approval or
relocate the sign so that it would not be visible from adjacent public right-of-way before final occupancy
permits could be issued for the new buildings. The current application requests Conditional Use Permit
approval for sign installation at Helman School, including the dragon mascot wall graphic on the new
gymnasium and two other existing student-designed and -installed tile murals located on the northeast and
southeast comers of the existing multi-purpose building facing Helman Street (see applicant's Site Plan
P A #2009-00322
705 Helman Streetldds
Page 1
submittal C 1.2). According to the applicants, the tile murals have been in place since 1992. (Staff would
note here that there are a number of other existing murals in place around the Helman School campus, as
well as a tile mosaic bench installation currently being plannedfor the outdoor storytelling area located at
the southwest corner of the new library, however as these items are not visible from adjacent rights-of-way,
they are not subject to sign regulations. The current application is limited to formalizing the approval of
three signs which are in place and visible from the adjacent rights-aI-way.)
The "Sir Henry" dragon mascot wall graphic is located on the eastern wall of the new gymnasium and has a
primary orientation toward the interior of the Helman School campus. The sign itself consists of six ~~inch
thick aluminum panels cut and finished in three colors (green and red with a bronze outline). The total size
is I O~feet 2-inches wide by] 5-feet tall and the placement has a small portion of the dragon's tail extending
above the roofline by less than one-foot. This sign had initially been shown in conceptual drawings for
placement on the north wall of the gym oriented toward Randy Street, however after hearing concerns from
planning staff and neighbors the applicants chose to install the sign in a location that better addressed the
interior of the campus while limiting visibility from adjacent rights-of-way. The application notes that the
placement gives the appearance that Sir Henry is walking on the roof of the new library, and places him high
enough to be visible from within the campus while remaining out of reach of students who might be tempted
to climb onto a lower installation. As installed, this sign is visible from a narrow section of Helman Street
right-of-way approximately 400-feet away.
The "Dragon Tile" and "Personal Student Tile" murals on the Helman Street side of the existing
administration building consist of wall-mounted colored tiles. The "Dragon Tile" mural is 5 Y2 -feet tall and
I 9-feet wide. The "Personal Student Tile" mural is 4-feet 8-inches tall and 2 I-feet wide. The application
notes that these murals have been in place in their present locations since 1992, and a site plan identifying
their locations along with color photos of each have been provided with the application submittal.
During the comment period on the application, written comments on the proposed signs were received from
neighbors John Engelhardt of656 Helman Street, Sharon Bryson of 138 Cypress Circle, and Susan Vaughn
of 536 Parkside Drive. Both Engelhardt and Vaughn expressed support for the signs as proposed, however
Bryson's letter raised objections to the dragon wall graphic based on its scale, design and placement. She
notes that the dragon's placement and design have an adverse impact on the livability and value of the
impact area and that the dragon as placed is visible only to neighbors and cannot be seen by children in the
schoolyard. She urges that the sign be lowered to ground level or placed inside the gym to decrease the
neighborhood impact while allowing children to view the graphic while at school.
While there are no sign regulations specific to schools in Ashland's "Sign Regulations" Ordinance (AMC
18.96), the installation of signage in residential areas is generally restricted. However, the ordinance
includes provisions which allow governmental agencies such as schools to apply for Condition Use Permits
to place signage which does not confonn with the sign regulations when it is detennined that, in addition to
the criteria for a Conditional Use Permit, the signage is necessary to further that agency's public purpose.
These provisions have been used to allow signage at the Ashland Community Hospital as well as at other
Ashland Schools in the past. In this instance, the applicants assert that the signage being considered is
integral to the public purpose and mission of the Ashland School District. The findings provided note that
emerging research in the fields of environmental and psychological design indicates that learning
opportunities can be woven into the structure of a school so that the built environment becomes a teaching
tool in and of itself, rather than merely a passive instructional space. The application further notes that to
P A #2009..00322
705 Helman Streetldds
Page 2
maximize growth in intellectual development, the school should provide a rich, multi-sensory environment
with engaging stimuli which reinforce and stimulate the students' interests, and goes on to indicate that the
proposed signs are intended to achieve these goals while providing strong focal points, encouraging a sense
of identity for students within the campus, and reinforcing the school's role within the community.
In staffs view, the existing tile murals that have been in place since 1992 have become an accepted element
of the school's public fa~de. In terms of the applicable criteria. the primary applicable elements would have
to do with any adverse material effect on the livability of the impact area based on architectural compatibility
for the Conditional Use Permit as well as demonstrating that these murals are in keeping with the school's
public purpose. It seems that the murals are compatible with the neighborhood to a degree that they have
become accepted fixtures at the school, and even Ms. Bryson, who has concerns over the installation of the
dragon wall graphic, notes in her letter that these tile murals have no impact on the neighborhood. These
murals have been student-designed and -installed, and thus appear to directly serve the school's public
purpose not only in providing a direct and creative participatory educational experience but also in fostering
a sense of connectedness between the students, the built environment of the school, and their larger
community.
Staffhad some concern with the initial proposed placement of the dragon mascot wall graphic on the north
wall of the gym, when it was proposed for installation with an orientation toward Randy Street. As initially
proposed in conceptu'al drawings early in the planning process for the gymnasium and library buildings, staff
felt that the dragon mascot wall graphic had significant visual impacts to Randy Street neighbors while
having minimal visibility to students on campus. These concerns were raised to the applicants early in the
planning process, and were apparently taken to heart in the ultimate placement of the sign. In relocating the
dragon mascot to the east wall of the gym, it is no longer visible to neighbors on Randy Street and only
minimally visible to neighbors on Helman Street approximately 400 feet to the east. The sign's primary
orientation as installed is to the interior of the campus, most notably to the new courtyard created with the
placement of the new gym and library buildings. This is best illustrated in the attached "Staff Photo Exhibit
E". This placement serves to create a subtle connection between the newest additions to the campus and the
older classroom buildings through the newly created courtyard gathering space. The placement so far from
Helman Street, and with an orientation to the interior of the campus, effectively minimizes the visual impact
of the sign's placement and in staffs view, the applicable criteria for Conditional Use Pennit approval are
satisfied. In terms of the requirement that the sign be necessary to further the school's public purpose, it
seems to staff that a school's mascot plays a prominent role both in establishing the school's identity and the
students' ability to identify therewith, and as noted in the applicants' submittal the built environment of the
school can further serve to carry out primary educational functions by providing a rich, multi-sensory
learning environment with engaging stimuli to reinforce and stimulate the students' interests. Staffbelieve
that the present placement of "Sir Henry" effectively contributes to Helman School's rich, multi-sensory
learning environment, thus furthering the school's public purpose while minimizing impacts to the
surrounding neighborhood, and as such, staffbelieve that the proposal satisfies the applicable requirements
for approval.
The criteria for Government Signs are described in AMC Chapter 18.96.150, as foUows:
Governmental agencies may apply for a Cond~jonal Use to place a sign that does not conform to this Code when ~
is determined that, in addition to the criteria for a conditional use, the sign is necessary to further that agency's
public purpose. (ORD 2951, amended, 07/01/2008)
P A #2009-00322
705 Helman Streetldds
Page 3
The criteria for a Conditional Use Permit are described in AMC Chapter 18.104.050, as follows:
A condijional use permij shall be granted if the approval authority finds that the proposed use conforms, or can be
made to conform through the imposition of conditions, with the following approval criteria.
A. That the use would be in conformance with all standards wijhin the zoning district in which the use is proposed to
be located, and in conformance wijh relevant Comprehensive plan policies that are not implemented by any City,
State, or Federal law or program,
B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity,
urban storm drainage, and adequate transportation can and will be provided to and through the subject property.
C. That the conditional use will have no greater adverse material effect on the livability of the impact area when
compared to the development of the subject lot with the target use of the zone. When evaluating the effect of the
proposed use on the impact area, the following factors of livability of the impact area shall be considered in relation
to the target use of the zone:
1. Similarity In scale, bulk, and coverage.
2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transij use
are considered beneficial regardless of capacity of facilities.
3. Architectural compatibility wijh the impact area.
4, Air quality, including the generation of dust, odors, or other environmental pollutants.
5. Generation of noise, light, and glare,
6, The development of adjacent properties as envisioned In the Comprehensive Plan.
7. Other factors found to be relevant by the Hearing Authority for review of the proposed use.
The application with the attached conditions complies with all applicable City ordinances. Planning Action
#2009-00322 is approved with the following conditions. Further, if anyone or more of the following
conditions are found to be invalid for any reason whatsoever, then Planning Actions #2009-00322 is denied.
The following are the conditions and they are attached to the approvals:
1)
2)
That all proposals of the applicant shall be conditions of approval unless otherwise modified herein.
That a sign permit shall be obtained for the new signage approved herein. The plans submitted for
the sign permit application shall be in substantial conformance with those approved as part of this
application. If the plans submitted for the sign permit are not in substantial conformance with those
approved as part of this application, an application to modify this Conditional Use Permit approval
shall be submitted and approved prior to issuance of a sign permit.
That the applicants shall obtain a special inspection from the Building Division prior to issuance of
the sign permit. This inspection shall include verification that the sign is mounted according to
architectural specifications and applicable building codes and does not impede Fire Department
ladder access to the rooftop.
3)
(/
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Date
PA #2009-00322
705 Helman Street/dds
Page 4
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Page 1 of 1
Derek Severson - Helman
From:
To:
Date:
Subject:
"Jason Zook" <jason@orwarch.com>
"Derek Severson" <dereks@ashland.or.us>
4/22/2009 3:03 PM
Helman
Derek,
I assume it would be too late to add another "sign" to the Helman CUP... right? Susan Hollandsworth,
the principal, just told me they would like to have a student project - installing a mosaic of 4"x4" art tiles
on the sides of the new concrete benches on the west (field side) of the new Library exterior storytelling
area. It is in excess of 200 feet from the sidewalk (public way), but would still likely be visible in the
distance.
If it is too late, I was also wondering if the new sign ordinance revisions might offer any consideration to
this project, or do I need to tell her a separate CUP is needed? (Or could this possibly not be a
"sign"???)
The benches are 24" high x 6'0" long - there are three. Two would be "visible" from the sidewalk.
Sorry...
Thanks for your help!
LEED accredited professional
associate AlA
SOAIA CES Program Chair
OgdenRoemerWilkerson Architecture AlA
2950 east barnett road
medford, oregon 97504
541 779.5237 x24 (I)
541 772.8472 (f)
'!fWW. ORWarchitecture. com
Waste equals food, whether it's food for the earth, or for a closed industrial cycle. We manufacture products that go from cradle to grave. We want to
manufacture them from cradle to cradle.
. William Mcdonough
..
\.1 please consider the environment before printing this email.
file://C:\Documents and Settings\seversod\Local Settings\Temp\GW} 0000 1.HTM
4/27/2009
PLANNING ACTION: 2009-00322
SUBJECT PROPERTY: 705 Helman Street Ashland, OR 97520
OWNER/APPLICANT: Ashland School District
From Sharon Bryson
138 Cypress Circle Ashland, OR 97520
Comment: to raise objection to application for a Conditional Use Permit for sign
installation at Helman School, including a dragon wall graphic on the new gymnasium
and two existing student-designed and installed tile murals for the property located at
705 Helman Street.
Important: This comment strictly addresses a dragon wall graphic on the new
gymnasium. It seems unnecessary to address the two existing student - designed and
installed tile murals. Those murals have no effect on livability of impact area.
The objections to the graphic: the scale, design and placement ofthe sign. The
cunently installed dragon is multitude in scale compared to the original design graphic
that was not approved as a part ofthe overall project. The design lacks artful character
and color. It adds greater adverse effect on the livability and value of the impact area
when included with the existing monstrous development.
This sign should be for the children to enjoy. The placement ofthe sign is only for the
neighbors. The children can not see the sign when they are in the school yard.
The objection to the process: The Ashland School District was directed, like any other
citizen or company to first make application for Conditional Use. The School District
neglected to fulfill their responsibility. Now, after the graphic is installed the Planning
Department asks for comment; this is a poor example of the school district choice of
process. It seems very much like the inconsiderate design of the school expansion. No
regard to the neighborhood.
GOVERNMENTAL SIGNS
18.96.150 Approval Criteria
Governmental agencies may apply for a Conditional Use to place a sign that does not
conform to this Code when it is determined that in addition to the criteria for a
conditional use, the sign is necessary to further that agency's public purpose.
This currently installed (without prior approval) dragon wall graphic is not necessary to
further the public purpose. It seems unfortunate if the school is allowed to justify such a
graphic is necessary to promote education.
SUGGESTION
Bring the sign installers back to the project, lower the graphic close to the library at
ground level. Or it could be placed inside the gym. This will decrease the neighborhood
impact and the children can see the graphic when they use the school. After all, tax payer
dollars have already been spent for the graphic.
GOVERNMENTAL SIGNS
18.96.150 Approval Criteria
Govemmental agencies may apply for a Conditional Use to place a sign that does not conform to this Code when it is determined
that, in addition to the criteria for a conditional use, the sign is necessary to further that agency's public purpose.
(ORD 2951, amended, 07/01/2008)
CONDITIONAL USE PERMITS
18.104.050 Approval Criteria
A conditional use permit shall be granted if the approval authority finds that the proposed use conforms, or can be made to conforrr
through the imposition of conditions, with the following approval criteria.
A. That the use would be in conformance with all standards within the zoning district in which the use is Proposed to be locat8l
and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law (
program.
S, That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban ston
drainage, and adequate transportation can and will be provided to and through the subject property.
C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to th
development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impa(
area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone:
1. Similarity in scale, bulk, and coverage.
2. Generation of traffic and effects on surrounding streets, Increases in pedestrian, bicycle, and mass transit use ar
considered beneficial regardless of capacity of facilities.
3. Architectural compatibility with the impact area.
4. Air quality, including the generation of dust, odors, or other environmental pollutants.
5, Generation of noise, light, and glare.
6. The development of adjacent properties as envisioned in the Comprehensive Plan.
7. Other factors found to be relevant by the Hearing Authority for review of the proposed use.
G:'conun-dev'planning'J%tices Maile<l\2009\2009-OO322.do,
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Page 1 of 1
Derek Severson - FW: more "Henry"
From:
To:
Date:
Subject:
"Susan Hollandsworth" <SusanHollandsworth@ashland.k12.or.us>
<dereks@ashland.or.us>
4/2/20094:48 PM
FW: more "Henry"
Derek,
Here is another letter of support for Sir Henry for the Helman CUP.
Thanks
Susan Hollandsworth
From: Susan Vaughn [mailto:lildeva@charter.net]
Sent: Thursday, April 02, 2009 2:33 PM
To: Susan Hollandsworth
Subject: more "Henry"
April 2, 2009
Dear Susan,
Thanks for letting me know the reasoning behind "Henry's" placement on the gymnasium wall.
Placing him high enough and centered so that the children would not be climbing him and
injuring themselves certainly makes sense. I hadn't thought about that risk. I have
purposely driven down Helman several times to evaluate "Henry's" impact. The idea of
visually perceiving him as "walking on the library roof' is fun, but, again, I had to make an effort
to even see "Henry." I don't know why all the fuss. One of my favorite sayings (and insights
when I finally really got it) is that "No two eyes see the world in the same way." I guess
that holds true for "Henry."
I encourage the keeping of whimsical "Henry" right where he is and getting on with the
business of supporting our students, teachers administration and school board in providing
excellent educational opportunities in the present economic challenges.
Thank you for all that you do!
Sincerely,
Susan Vaughn
file://C:\Documents and Settings\seversod\Local Settings\Temp\GW}OOOO1.HTM
4/2/2009
March 10, 2009
Susan Hollandsworth
Principal, Helman School
705 Helman St.
Ashland, OR 97520
Dear Susan,
John Engelhardt
656 Helman St.
Ashland, OR 97520
541-482-8222
I've enclosed a picture taken from my front yard of my view of the new buildings at Helman
School, focusing in particular on the dragon (Henry) affixed to the new gym. I find the artwork
very appropriate for an elementary school, and it helps enliven the view of the buildings. The
dragon has been Helman School's mascot for as long as I can remember, and it's fitting to have
some visual display of it. Far
from finding it unsightly, I find it
cute.
There are only a handful of
houses on Helman Street that
have a decent view of it from
their residence. From
conversations with three of my
neighbors directly south of me, I
found that Steve Haskell @ 622
Helman is fine with it, as are
Glenn and Barb Street @ 642
Helman. In fact, Glenn said that
it looked like the dragon was
walking on top of the library,
which was pretty cool. Sue, who lives next to Glenn, is neutral on it, but her kids love it.
I hope that the dragon can remain. For goodness sake, it's an elementary school fixture! It
complements the previous artwork on the other school buildings-both the student-created tiles
and the murals that adorn the courtyard.
Sincerely,
1~
~
John Engelhardt
Dragon Support
~.:a 1
Planning Department, 51 Wi' . Way, Ashland, Oregon 97520
541-488-5305 Fax: 541-552-<.voO www.ashland.or,us TTY: 1-800-735-2900
CITY OF
ASHLAND
NOTICE OF APPLICATION
PLANNING ACTION: 2009-00322
SUBJECT PROPERTY: 705 Helman Street
OWNER/APPLICANT: Ashland School District
DESCRIPTION: A request for a Conditional Use Permit for sign installation at Helman School, including a
dragon wall graphic on the new gymnasium and two existing student-designed and -installed tile murals for
the property located at 705 Helman Street. COMPREHENSIVE PLAN DESIGNA TION: Single Family
Residential; ZONING: R-1-5; ASSESSOR'S MAP#: 391E 04 BC; TAX LOTS #: 200,600, 700 and 800.
NOTICE OF COMPLETE APPLICATION: March 25,2009
DEADLINE FOR SUBMISSION OF WRITTEN COMMENTS: April 8, 2009
The Ashland Planning Department Staff has received a complete application for the property noted above,
Any affected property owner or resident has a right to submit written comments to the City of Ashland Planning Department, 61 Winburn Way,
Ashland, Oregon 97620 prior to 4:30 p,m. on the deadline date shown above.
Ashland Planning Division Staff detenmine if a Land Use application is complete within 30 days of submittal. Upon determination of completeness, a
notice is sent to surrounding properties within 200 feet of the property submitting application which allows for a 14 day comment period. After the
comment period and not more than 45 days from the application being deemed complete. the Planning Division Staff shall make a final decision on the
application. A notice of decision is mailed to the same properties within 5 days of decision. An appeal to the Planning Commission of the Planning
Division Staffs decision must be made in writing to the Ashland Planning Division within 12 days from the date of the mailing of final decision. (AMC
18.108.040)
The ordinance criteria applicable to this application are attached to this notice. Oregon law states that failure to raise an objection concerning this
application, by letter, or failure to provide sufficient specificity to afford the decision maker an opportunity to respond to the issue, precludes your right
of appeal to the Land Use Board of Appeals (LUBA) on that issue. Failure to specify which ordinance criterion the objection is based on also precludes
your right of appeal to LUBA on that criterion. Failure of the applicant to raise constitutional or other issues relating to proposed conditions of approval
with sufficient specificity to allow this Department to respond to the issue precludes an action for damages in circuit court.
A copy of the application, all documents and evidence relied upon by the applicant and applicable criteria are available for inspection at no cost and
will be provided at reasonable cost, if requested. All materials are available at the Ashland Planning Department, Community Development &
Engineering Services Building, 51 Winburn Way, Ashland, Oregon 97520.
If you have questions or comments concerning this request, please feel free to contact the Ashland Planning Department at 541-488-5305.
G:\comm-dev\planning\Notices Mailed\2009\2009 -00322 .doc
GOVERNMENTAL SIGNS
18.96.150 Approval Criteria
Governmental agencies may apply for a Conditional Use to place a sign that does not conform to this Code when it is determined
that, in addition to the criteria for a conditional use, the sign is necessary to further that agency's public purpose.
(ORD 2951, amended, 07/01/2008)
CONDITIONAL USE PERMITS
18.104,050 Approval Criteria
A conditional use permit shall be granted if the approval authority finds that the proposed use conforms, or can be made to conform
through the imposition of conditions, with the following approval criteria.
A. That the use would be in conformance with all standards within the zoning district in which the use is proposed to be located,
and in conformance with relevant Comprehensive plan policies that are not implemented by any City, State, or Federal law or
program.
B. That adequate capacity of City facilities for water, sewer, paved access to and through the development, electricity, urban storm
drainage, and adequate transportation can and will be provided to and through the subject property.
C. That the conditional use will have no greater adverse material effect on the livability of the impact area when compared to the
development of the subject lot with the target use of the zone. When evaluating the effect of the proposed use on the impact
area, the following factors of livability of the impact area shall be considered in relation to the target use of the zone:
1. Similarity in scale, bulk, and coverage.
2. Generation of traffic and effects on surrounding streets. Increases in pedestrian, bicycle, and mass transit use are
considered beneficial regardless of capacity of facilities.
3. Architectural compatibility with the impact area.
4. Air quality, including the generation of dust, odors, or other environmental pollutants.
5, Generation of noise, light, and glare,
6. The development of adjacent properties as envisioned in the Comprehensive Plan.
7. Other factors found to be relevant by the Hearing Authority for review of the proposed use,
G:\comm-dev\planning\Notices Mailed\2009\2009-00322.doc
AFFIDAVIT OF MAILING
STATE OF OREGON )
County of Jackson )
The undersigned being first duly sworn states that:
1. I am employed by the City of Ashland, 20 East Main Street, Ashland,
Oregon 97520, in the Community Development Department.
2. On March 25,2009 I caused to be mailed, by regular mail, in a sealed
envelope with postage fully prepaid, a copy of the attached planning action notice to
each person listed on the attached mailing list at such addresses as set forth on this list
under each person's name for Planning Action #2009-00322, 705 Helman St.
/'15:: (~" ()
\", ;)' 0'7:- t~"-~~_/~
\ - ",'~
Signature of Employee
SIGNED AND SWORN TO before me this 25th day of March, 2009.
OFFICIAL SEAL
CAROLYN MARlENE SCHWBlDEHER
NOTARY PUaUC-0REGON
COMMISSION NO 436232
MY COMMISSION EXPIRES MAR. 20,2013
d)/J-~ 'I ~0:,
Notary 'ublic for State of Oregon
My Commission Expires: ,31 P.':? &- //1
Com m -Dev\Planning\ T em plates
This map is based on 8 dig;tal database .
compiIad by Jackson County From 8 variety
d sou"""'. Jackson County cannol8OO>pt
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wa_. exprasHd or imptiad.
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JACKSON COUNTY
INFORMATION TECHNOlOGY
Map Maker
Application
Front Counter Legend
Highlighted Fealure
lheBuffer
lheBufferTarget
Tax lot Outlines
Tax lot Numbers
City limits
Ashland
Butte Falls
Central Point
Eagle Point
GoldHii
Ja.cksonvit>c
Medford
PhoenIX
Rogue River
Shady Cove
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COUNTY
Oregon
Easy peelGD Labels
Use Avery~ Template 5160e
PA-2009.00322 391 E04BC 101
APENES ALBERTA D
142 W NEVADA
ASHLAND OR 97520
PA-2009.oo322 391E04BD 2010
BINGHAM MICHAEL S/ELlZABETH
50 W NEVADA ST
ASHLAND OR 97520
PA-2009-00322 391 E04BD 3300
COLLINS WILLIAM T/SUSAN J
3095 HWY 66
ASHLAND OR 97520
PA-2009-00322 391E04BD 2006
ENGELHARDT J/DIANE WILLIAMS
656 HELMAN ST
ASHLAND OR 97520
PA-2009-00322 391 E04BD 1501
FISHER-SMITH JOHN TRUSTEE
945 OAK ST
ASHLAND OR 97520
PA-2009-00322 391 E04BC 115
NUTTER GUY B
1037 PINECREST TER
ASHLAND OR 97520
PA-2009-00322 391 E04BC 120
SACHS JAMES D/EDITH S
130 CYPRESS CIR
ASHLAND OR 97520
PA-2009-00322 391E04BC 116
SMELCER MARY L
115 CYPRESS CIR
ASHLAND OR 97520
PA-2009-00322 391E04BD 2007
STREET GLENN/BARBARA C
642 HELMAN
ASHLAND OR 97520
PA-2009-00322 391E04BC 110
WILLIAMS JEFFREY A/JANET C
108 W NEVADA ST
ASHLAND OR 97520
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PA-2009-00322 391 E04BD 2000
ASHLAND FLOWERSHOP AND
744 HELMAN ST
ASHLAND OR 97520
PA-2oo9-oo322 391E04BC 117
BODIN ANNE TRUSTEE ET AL
119 CYPRESS CIR
ASHLAND OR 97520
PA-2009-00322 391 E04BC 109
DE BRUNO TONY/LOIS
130 W NEVADA STREET
ASHLAND OR 97520
PA-2009-00322 391E04BC 121
ESPEY JOHN EBERLE TRUSTEE ET AL
61 BAY LN 2
PORT LUDLOW WA 98365
PA-2009-00322 391 E04BC 119
LATTY FREDRIC M/JOAN R
127 CYPRESS CIR
ASHLAND OR 97520
PA-2009-00322 391 E04BD 3000
PRINCE MAURICE III/KATHLEEN
101 RANDY ST
ASHLAND OR 97520
PA-2009-00322 391 E04BD 2003
SCHAFFER SUSAN L
700 HELMAN ST
ASHLAND OR 97520
PA-2009-00322 391 E04BD 2004
SPEARS LEIGH/BETH
686 HELMAN ST
ASHLAND OR 97520
PA-2009-00322 391 E04BD 2002
THOMAS MARY JANE
11462 PATOM DR
CULVER CITY CA 90230
PA-2009-00322 391 E04BC 114
WYSOCKI EDWARD J JRlANNA H
8290 WINDMILL FARMS DR
COTATI CA 94931
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PA-2009-00322 391 E04BD 1390
AUSTBO KIRK W/ANGELA BARBER
905 OAK ST
ASHLAND OR 97520
PA-2009-oo322 391 E04BC 122
BRYSON JAMES R1SHARON K
138 CYPRESS CIR
ASHLAND OR 97520
PA-2009-oo322 391 E04BD 2005
DEGROOT PETER B TRUSTEE ET AL
PO BOX 569763
DALLAS TX 75356
PA-2009-00322 391 E04BC 118
EUBANKS JAMES C/MARGARITT A
123 CYPRESS CIR
ASHLAND OR 97520
PA-2009-00322 391 E04BD 3200
NEVADA STREET CHURCH/CHRIST
1125 PARADISE LN
ASHLAND OR 97520
PA-2009-00322 391 E04BC 100
ROBERTSON BRUCE R1ROBIN
707 HELMAN ST
ASHLAND OR 97520
PA-2009-00322 391 E04BC 600
SCHOOL DISTRICT 5
885 SISKIYOU BLVD
ASHLAND OR 97520
PA-2009-00322 391E04BD 3100
STEVENS TERRI
608 COTTAGE ST
SUSANVILLE CA 96130
PA-2009-00322 391 E04BD 2001
WILLIAMS GREGORY DNALRI A
744 HELMAN
ASHLAND OR 97520
PA-2oo9-00322 391 E04BD 2009
ZIEMBA THOMAS DONALD
730 HELMAN ST
ASHLAND OR 97520
www.avery.com
1_ann_r.n.A\lI:QV
Contractor:
Address:
C
A Owner's Name: SCHOOL DIST #5 0 Phone:
p N State Lic No:
Customer #: 04729
p SCHOOL DIST #5 T City Lic No:
L Applicant: 885 SISKIYOU BLVD R
I Address: ASHLAND OR 97520 A
C C Sub-Contractor:
A Phone: T Address:
N Applied: 03/13/2009 0
T Issued: 03/13/2009 R
Expires: 09/09/2009 Phone:
State Lic No:
Maplot: 391 E04BC200 City Lic No:
DESCRIPTION: Jason will bring in the check for this action on Friday the 20th. Carolyn
CUP for exterior signage
VALUATION
Occupancy Type
Construction
Units
Rate Amt
Actual Amt Constuction Description
Total for Valuation:
II
I
II
I'
I
ELECTRICAL
'I
I
II
'I
I
MECHANICAL
STRUCTURAL
PERMIT FEE DETAIL
Fee Description
Amount Fee Description
Amount
Type I
917.00
II
CONDITIONS OF APPROVAL
II
COMMUNITY DEVELOPMENT
20 East Main 51.
Ashland, OR 97520
www.ashland.or.us
Tel: 541-488-5305
Fax: 541-488-5311
TTY: 800-735-2900
Inspection Request Line: 541-552-2080
CITY OF
ASHLAND
r.l 1 Pl,nning Dop,rtmont
51 Winburn Way, Ashland OR 97520
CITY OF
ASHLAND 541-488-5305 Fax 541-488-6006
ZONING PERMIT APPLICATION
FILE # cZ CJ09 .~ 0 (73 .;? ~
DESCRIPTION OF PROJECT
DESCRIPTION OF PROPERTY
Street Address
105 UEU1A1! STRE.ET
04 Be.. Tax Lot(s) 200 J CnOO J 100
Comp Plan Designation R.
Assessor's Map No. 39 1 E
Zoning R - I . 5
APPLICANT
Name A5l-\LANb SC.HOOl- DIS,... Phone
Address ~~5 S\SKl'lc)U BLV.D
E-Mail
Zip Cf752.0
PROPERTY OWNER
Name ASHLAND SCJ.ltJOL D.ST.
Address <6~'3, SISK\ 'IDU BLVD.
Phone ~ I - t..\~ 2. ~ 2 SS II E-Mail
City ASI-lLAN D
Zip CJ7520
SURVEYOR, ENGINEER. ARCHITECT, LANDSCAPE ARCHITECT, OTHER
Title~RC.J.I'TECT Name DAVIl) \rJ\U<EfSON Phone
Address 2'1'50 E. B~~t-J~ ~CAD
179..52..37 E-Mail J)AV1D@DR~A~C".COK
city~D Zip q15 04..
Title
Name
Phone
E-Mail
Address
City
Zip
I hereby certify that the statements and information contained in this application, including the enclosed drawings and the required findings of fact, are in all respects,
true and correct. I understand that all property pins must be shown on the drawings and visible upon the site inspection. In the event the pins are not shown or their
location found to be incorrect, the owner assumes full responsibility. I further understand that if this request is subsequently contested, the burden will be on me to
establish:
7) that I produced sufficient factual evidence at the hearing to support this request;
2) that the findings of fact furnished jusyfies the granting of the request;
3) that the findings of fact furnished by me are adequate; and further
4) that all structures or improvements are properly located on the ground.
Failure in this regard will result most likely in Iy the request being set aside, but also possibly in my structures being built in reliance thereon being required to
:J~ my ~e.../!.I 'ive any ub 7 am advised to seek competent professional advice and assistance.
~I\ ~'1. ~- ''3- O~
Applicant's Signature Date
As owner of the property involved in this request, I have read and understood the complete application and its consequences to me as a property
ow'. ~
ignature (required)
Date
3 -- //--0 9
,
[To be comp"'led by City stmJ]
Date Received J - /.3.. 09
Zoning Permit Type
.J-
Filing Fee $
9/l Of'
Planning Action Type
OVER ~~
C:\DOCUME-I\h:mksa\LOCALS-1 IT<mp\Zonlng Pcmrit Application Form.doc
OgdenRoemerWilkerson
Archi tecturelA
COLLABORATIVE APPROACH - HONEST DESIGN
2950 east barnett road
medford oregon 97504
541 779.5237
541772.8472 f
www.ORWarchitecture.com
March 5, 2009
Derek Severson, Associate Planner
Ashland Community Development Department
51 Winburn Way
Ashland, Oregon 97520
Re: Helman Elementary School's "Henry the Dragon"
Application for a Conditional Use Permit for Exterior Signage by a governmental agency
Derek,
As requested in section 3.1-1 of the December 12, 2007 "Notice of Decision" regarding planning action
#2007-01756, the Ashland school district is respectfully submitting this application for a Conditional Use
Permit for signage, including but not limited to the proposed "Henry" dragon mascot wall graphic on the new
Helman Elementary gymnasium building.
The current proposed location for the school mascot wall graphic is the south wall of the gymnasium building
in the "alley" opposite the north wall of the new Helman library. This location is revised from the submitted
location as a result of community discussion. The location was chosen to best address the interior of the
campus while limiting visibility from the public right-of-way.
In addition to the new dragon graphic, the Ashland School District is requesting a Conditional Use Permit for
the existing" Student designed and installed tile murals (present since 1992).
The attached application addresses the requirements for a Conditional Use Permit and the specific
Conditional Use Requirements for Governmental Signage and includes the appropriate site plans, details and
elevations.
Thank you.
jO:~~~
David Wilkerson, AlA
ORW Architecture
Ogden RoemerWilkerson
Archi te cture'A
COLLABORATIVE APPROACH - HONEST DESIGN
2950 east barnett road
medford oregon 97504
541 779.5237
5417728472 f
www.ORWarchitecture.com
March 5, 2009
Application for Conditional Use Permit
Helman Elementary School - Exterior Signage
Proiect Description
The Ashland School District proposes to install a wall mounted 2 dimensional rendering of the Helman
Elementary School mascot, "Henry the Dragon" as shown on the attached plan and elevations as well as the
student installed tile murals on the Helman street side of the campus.
Proiect Location
705 Helman Street, Ashland Oregon 97520
Tax Lots 200, 600 & 700, Assessors Map Page 39-IE-04BC
Zonin2
R-I-5
Public Schools are a permitted use in the R-l zone. Two types of signs are permitted in residential zoning
districts - neighborhood identification signs and signs in conjunction with a conditional use permit. Chapter
18.96, Sign Regulations, of the Ashland Land Use Ordinance allows governmental agencies to apply for a
Conditional Use Permit to place a sign that does not conform to the ordinance when the Planning
Commission determines that, in addition to the criteria for a conditional use, the sign(s) is necessary to
further the agency's public purpose (18.96. I 50)
Narrative
With the construction of the new Helman Elementary School Gymnasium and Library, great strides have
been taken toward providing a stimulating, quality learning environment for the children of Ashland.
Already, there is great community pride and student excitement regarding the new facilities and the district
hopes to enhance this feeling of community with the installation of the much loved Helman School mascot,
"Henry the Dragon", in the form of a two dimensional color graphic on the South wall of the new
gymnasium building. Information supporting the need for this "sign" is included in the attached findings
under section 18.96.150. The district also requests a Conditional Use Permit for two "tile murals" that were
created and installed by students in 1992. As with the new dragon, these murals reinforce the sense of
community and school pride that is essential to creating an engaging campus. Infonnation supporting the
need for these "signs" is included in the attached [mdings under section 18.96.150.
Si2na2e Desi2n
The proposed "Sir Henry" graphic consists of six (6) y,," aluminum panels cut and finished in three (3) colors
as illustrated in the attached drawings. The colors represent the traditional colors of the school mascot (green
and red with bronze outline). Each offset panel section is shape-cut from 5'x5' aluminum panels that
produce a graphic measuring 10'-2" wide by 15'-0" tall including all trim and mounting hardware.
Ashland School District respectfully requests that the overall graphic be permitted to exceed the typical 5' -0"
maximum height limitation, be permitted to protrude less than 1'-0" above the south roofline and be
permitted to be seen from a narrow but unavoidable public right-of-way location outside of the campus site
on Helman Street.
Helman Elementary School 2008
The student designed "dragon tile mural" (existing since 1992) and "Personal tile" mural illustrate the
creative learning environment that is prevalent at the Helman school. The "tile dragon" consists of wall
mounted color tiles with an overall dimension of 5 W -0" tall by 19'-0" long and is present on the North wall
ofthe existing Helman school administration building.
The student designed "Personal Tile" mural is 21 '-0" long by 4'8" tall and positioned on the East wall of the
existing Helman Administration building.
Photographs and drawings of these installations are included with this application.
Contact Information
For questions or more information concerning this application, please contact David Wilkerson ofORW
Architecture at: 541-779-5237.
211'
Helman Elementary School 2008
Written Findin2s Addressin2 Criteria from 18.104 for the Conditional Use Permit
A. That the use would be in conformance with all standards within the zoning district in which the use
is proposed to be located, and in conformance with relevant comprehensive plan policies that are
not implemented by any City, State or Federal law or program.
Helman Elementary School provides a critical community service where identifiers and an
appropriate whimsical and spirited learning environment are essential to the goals of the school
district and the community at large. The district believes that section 18.96.150 applies to this
request, that the Helman dragon is ". ..necessary to further that agency's public purpose."
B. That adequate capacity of city facilities for water, sewer, paved access to and through the
development, electricity, urban storm drainage, and adequate transportation can be provided to and
through the subject property.
Water, sewer, paved access, storm drainage, electricity and transportation use are not affected by
"Henry" graphic. The graphic does not have any associated lighting.
C. That the conditional use will have no greater adverse material effect on the livability of the impact
area when compared to the development of the subject lot with the target use of the zone. When
evaluating the effect of the proposed use on the impact area, thefollowingfactors of livability of the
impact area shall be considered in relation to the target use of the zone:
I) Similarity in scale, bulk and coverage.
The proposed graphic is 150 square feet, positioned on the South wall of the new
gymnasium building. The wall is a 1726 square foot wall surface that is situated in the
"alley" between the new library and new gymnasium buildings (less than 9%
coverage). It is the districts belief that the streetscape will be minimally effected by
the choice of this location as the graphic will be blocked from public view with the
exception of a small portion of Helman street. We feel the benefits to the spirit and
pride of the school will actually improve the livability of the area.
2) Generation of traffic and effects on surrounding streets. Increase in pedestrian,
bicycle and mass transit uses are considered benefiCial regardless of the capacity of
facilities.
The proposed signage will have no effect on traffic.
3) Architectural compatibility with the impact area.
The Helman school campus is a place of learning and exploration for young children
and "Henry" will undoubtedly compliment the friendly, welcoming atmosphere that
the staff and parents intend for the students. The colors used for "Henry" are
traditional colors used in the depiction of the Helman mascot and will serve to liven
and enhance the campus environment. A welcoming campus can have a similar effect
on the neighborhood itself, thus enforcing the architectural compatibility with the
impact area.
4) Air quality, including the generation of dust, odors or other environmental pollutants.
The proposed sign does not generate any dust, odors or other environmental pollutants.
5) Generation of noise, light and glare.
There is no noise, light or glare generated by the proposed sign.
31
Helman Elementary School 2008
6) The development of adjacent properties as envisioned in the comprehensive plan.
This proposal would not affect development of adjacent properties.
7) Other factors found to be relevant by the Hearing Authority for review of the proposed
use.
We know of no other adverse factors to address at this time.
SECTION 18.96.150 - Governmental signs
Governmental agencies may apply for a conditional use to place a sign that does not conform to this code
when it is determined that, in addition to the criteria for a conditional use, the sign is necesswy to further
that agency's public pwpose.
The district believes that the (3) "signage" items referred to in this application are integral to the public
purpose and mission of the School District. Research findings in the emerging environmental
psychological/design and behavior discipline during the past 25 years indicate that the inherent potential of
school environments are essential learning tools for students, not simply books and instructors. Learning
opportunities can be woven into the structure of a school so that the built environment becomes an active,
well-ordered work of art and a three dimensional teaching tool rather than a passive space for instruction. To
maximize growth in intellectual development, the school should be a rich, multi-sensory environment with
engaging stimuli, the design of which reinforces and stimulates the individual interests of the child. The
richer the environment, the greater the learning. All sensory modes need to be considered when creating a
learning environment that reinforces a sense of place. The Helman "tile dragon", "Personal student tile"
mural and the new "Henry" graphic are intended to achieve these goals. The location of the Dragon was
purposely selected so as to minimize the perceived impacts to the neighbors while providing a strong focal
point and sense of identity for the students within the campus. We also request that a small portion (the tip of
"Henry's" tail) be permitted to project less than one foot above the roofline ofthe gymnasium to achieve a
perceivable interaction with the structures from within the campus. This would allow the dragon to be more
dynamic and whimsical by appearing to be walking on top of the library. This projection would not be
visible from the other side of the gym or by the neighbors on Randy street. The very few neighbors that
would have a possible view of the dragon from Helman street have offered their support for its installation.
The selected location is in the perceived center of the campus between the new gymnasium and library
buildings, maximizing the ability to achieve its purpose while minimizing the visual impact to neighbors.
The mounting height ofthe dragon also ensures that it is safely out of reach of children who may be tempted
to climb "Henry".
The proposed (3) "signs" intent is to foster a sense of unity and identity among the student body and staff
while at the same time reinforcing the school's function as a focal point within the community. The district
is grateful for the consideration of this request.
41
March 10, 2009
Susan Hollandsworth
Principal, Helman School
705 Helman St.
Ashland, OR 97520
Dear Susan,
John Engelhardt
656 Helman St.
Ashland, OR 97520
541-482-8222
I've enclosed a picture taken from my front yard of my view of the new buildings at Helman
School, focusing in particular on the dragon (Henry) affixed to the new gym. I find the artwork
very appropriate for an elementary school, and it helps enliven the view of the buildings. The
dragon has been Helman School's mascot for as long as I can remember, and it's fitting to have
some visual display of it. Far
from finding it unsightly, I find it
cute.
There are only a handful of
houses on Helman Street that
have a decent view of it from
their residence. From
conversations with three of my
neighbors directly south of me, I
found that Steve Haskell @ 622
Helman is fine with it, as are
Glenn and Barb Street @ 642
Helman. In fact, Glenn said that
it looked like the dragon was
walking on top of the library,
which was pretty cool. Sue, who lives next to Glenn, is neutral on it, but her kids love it.
I hope that the dragon can remain. For goodness sake, it's an elementary school fixture! It
complements the previous artwork on the other school buildings-both the student-created tiles
and the murals that adorn the courtyard.
Sincerely,
~oP.- ; ~
John Engelhardt
Dragon Support
Findings of Fact and Conclusions .W
HELMAN ELEMENTARY SCHOVL LIBRARY & GYM ADDITION
October 26, 2007
Page 12 of 19
C.7 Sign Regulations (18.96)
18.96.040 Prohibited Signs.
L. No wall graphics shall be permitted.
Finding:
Based on the definition of 'mural' and 'wall graphic' in section 18.08 above, the
dragon motif shown on the attached Building Elevations constitutes a mural, or
wall graphic.
SECTION 18.96.150 Governmental Sims.
Governmental agencies may apply for a Conditional Use to place a sign that does not conform to
this Code when the Commission determines that, in addition to the criteria for a conditional use,
the sign is necessary to further that agency's public purpose. (Ord. 2557, 1985; Ord. 2440,
1988)
Finding:
Each of the Ashland public schools has a school mascot (e.g. Grizzly, Bobcat),
which plays a prominent role in the school's identity. The mascot of Helman
Elementary School is the DRAGON.
Finding:
The 'dragon motif' mural promotes the school's role as a learning environment,
fosters a sense of unity within the student body, reinforces the school's function
as a focal point in the community, all of which are public purposes of the school
district.
Conclusion: The applicant concludes that this mural meets the criteria for a conditional use,
and requests approval of a Conditional Use Permit to allow installation of the
mural on the building facade.
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