HomeMy WebLinkAbout2010-0208 Documents Submitted 202010 4:03 PM
Additional water rights are necessary as a backup water supply source during low water years when
Reeder Reservoir is depleted. The BOR and TID system has provided additional water resources to
supplement existing water to meet peak periods of summer use. In addition to serving as a back up
water supply source, the additional water rights will become an important component of the "Right
Additional Water Rights (TID /BOR system, Water For Right Use" strategy. Staff continues negotiations with the Bureau of Reclamation for
etc) additional Talent Irrigation water.
Water Plant
In 2006, hydraulic modeling showed that the plant will have a significant problem treating the design
flow capacity of the plant (10 MGD) because of lack of pressure (head). The greatest head losses were
found to be the filter media, associated control valves, and venturi flow meter. The meter has been
Water Treatment Plant Construct New replaced and the next most cost effective step toward increasing capacity is to install new fi lters in the
Filters 7 8 two remaining empty filter bays.
The potential benefits from installation of an ozonation system include improved taste and odor,
improved flocculation and filtration, reduced chlorine usage, algae control, and the potential to receive
credit for cryptosporidium removal, as well as elimination of the potassium permanganate feed system.
UV and combined systems show similar potentials. Since New ozone and UV systems have become
more energy efficient and smaller and as the economics of operating these systems have improved
dramatically in the last 15 years, there is an increasing likelihood that installation of one of these
Ozone UV analysis and installation systems will reduce life cycle operating costs.
Water Distribution
Two areas in the southern sections of the City are served by operational pumps with multiple pump
staging to meet fire flow demands. To better meet fire flow more efficiently, a 150,000 gallon reservoir
is proposed near Loop Road. This project will further evaluate the pumping needs vs separate reservoir
requirements and provide the optimal solution for residential fire flows.
Loop Road Reservoir (Proj 12)
Iowa St between Wightman and Mountain Av is due to be upgraded from a 6" cast iron main to a 12"
main. It will connect to the 12" mainline on Wightman which will give considerable increases to the
Waterline Upsizing AHS Iowa Street; S. fire flows in the area. Garfield, California and Lincoln St would also be upgraded once the Iowa St
Mt to Wightman (Proj 2B) main is completed. The High School will also have increased fire flows.
This project would replace the aging 10 to 12 inch steel water line in Granite Street. A new 12 inch
ductile iron water line will be constructed from Nutley Street southerly to Pioneer Street. This project
Waterline Replacement; Granite Street was originally planned to be completed in conjunction with the street repaving project but awaits
Nutley to Strawberry to Pioneer funding.
Waterline Replacement; B Street Oak to This 1800 foot section is an old steel line that is pitted and in need of replacement to insure the integrity
5th of the system. There have been several repairs over time.
Waterline Replacement; Terrace Street This project is also intended to replace a primary steel main nearing the end of its life cycle. The line
Iowa to TID Ditch serves a significant proportion of the City's largest service zone.
Waterline Replacement; Euclid Avenue, Three pipe replacements are proposed to improve fire flows:
Holly St Morton (Proj 3,4,5)
Wastewater Treatment Plant
The latest capacity study for the wastewater treatment plant was completed in August 2005. This study
concluded that the maximum monthly flows and loads closely resemble the WWTP design values for
the year 2025, and that the plant should have capacity beyond its original design year of 2015.
However, the tertiary membranes will reach their capacity before the 2025 date. It has been
Treatment Plant Capacity Evaluation recommended that we perform future capacity studies every five years.
With the Department of Environmental Quality (DEQ) recent issuance of the final Bear Creek
Watershed Total Maximum Daily Loads (TMDL) and Water Quality Management Plan (WQMP), the
City anticipates the need to fully meet the TMDL based Waste Load Allocation (WLA) limitations,
specifically temperature, with the renewal of the wastewater permit (DEQ National Pollution Discharge
Treatment Plant Thermal Improvements Elimination System —NPDES #101609, May 2004) to receive, treat and discharge highly treated
(DEQ TMDL) effluent.
Wastewater Collection System
This project was recommended in the collection system master plan to replace 260 feet of 6 -inch line
that extends through back yards and is difficult to access with a new 8 -inch pipe. The potential for
Wastewater Line Replacement; Oak Street sanitary sewer overflows would then be greatly reduced, which is also critical due to its proximity to
Lithia Way to B Street Ashland Creek.
Wastewater Line Realignment; N. This project was identified by the Sewer System Master Plan to replace 630 feet of line with
Mountain Ave Hersey to Bear Creek inadequate capacity in N Mountain Avenue by re- routing the flow into a new 12 -inch line to connect
Trunk directly to the Bear Ck trunk line in order to gain adequate slope for the flow.
This project was recommended in the collection system master plan to replace 1,983 feet of 12 -inch
line with 15 -inch piping along Bear Creek. Costs are anticipated to be impacted by the presence of
shallow bedrock. Access will be limited by the adjacent wetland constraints. As part of the project, the
Bear Creek Interceptor Trunk Line easement will also be upgraded for future required inspection and maintenance activities.
Upsizing Wightman to Tolman Creek Road
The current 10 -inch concrete line was installed in 1935. It was installed across an open field to
maintain gravity flow for the sewage. Since that time, the field has been subdivided into numerous
building lots. The existing line has deteriorated and is located very close to a number of homes,
Wastewater Line Realignment Hersey. making it impossible to excavate. This project will take into account potential line relocation routes, or
Street; Patterson to Water St in -place construction upgrades.
Collection System upgrades /improvements
(per master plan)
Storm Drain
Storm Drain Relocation Intersection of Relocate a 300 -foot section of 24 -inch storm drain from private property onto adjacent public right of
Woodland Indiana way
Early on in the Storm Drainage Master Planning update process, the Hersey Street Wetlands were
identified as a potential source of excess runoff and groundwater. This project would intercept existing
high flows at Hersey Street and direct them westerly through a new pipe system to Ashland Creek.
Hersey Wetlands 18" high flow bypass
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2/812010 4:03 PM
In order to meet current standards for maintenance yard storm drainage that is receiving greater
attention from DEQ as a result of new NPDES Phase 11 permitting, a pollution control facility and line
Mountain Creek Water Quality are being constructed downstream of the Yard. Monitoring of flows leaving the site will initially be
Improvements B St Yard outfall included as required by DEQ.
In order to eliminate standing water in the crosswalk at 2 Street and East Main that was aggravated by
ODOT repaving of E Main Street a few years ago, a small scale drainage modification was made that
created a maintenance issue and potential trip hazard. Two alternative solutions are now being
compared. If an existing currently inaccessible storm drain line in East Main Street can be verified to
have adequate capacity; the existing "bubbler" basin can be tied into that line. If not, a new line will
2nd Street Storm Drain south of E. Main need to be installed in 2 Street from East Main to Lithia Way.
These projects consist of several urban creek riparian restoration projects that were proposed in the
2000 Storm Drainage Master Plan but not included in the proposed CIP project list at the time. Since
then, their importance has risen because NPDES Phase 11 permitting imperatives highlight the potential
for erosion that flooding would bring unless improvements are made to their drainage capacity.
Open Drainage Improvements; O &M Plan; Prioritization of the location listed is currently underway as part of the Storm Water Master Plan
Cemetery Ck, Clay Ck, RR Park update.
Beach Mountain Creek; N. Mountain Ave This project was initiated in the 2000 Storm Water Master Plan as alternative #5 for the Beach and
from C to RR Tracks Mountain Creek basins.
This project was not in the 2000 Storm Water Master Plan, but it became clear during recent storms
that it was needed to relieve pressure on the backyard open drainage way that extends between Idaho,
Beach Mountain Creek; Idaho from Iowa Harrison, Iowa, and Holly. This project consists of 1000 LF of 24" Storm Drainage Pipe, Manholes,
to Holly Inlets, and associated resurfacing.
This project was not in the 2000 Storm Water Master Plan, but became important after a high flow
bypass was constructed by the developer of the Falcon Heights Subdivision to bypass high flows
around the Ashland Creek Estates Ponds and Wetlands on Larkspur. The existing line in Hersey Street
was not capable of carrying greater flows and needs to be upsized. This project consists of 200 LF of
Beach Mountain Creek; Hersey /Starflower Storm Drainage Pipe and associated resurfacing.
This project was initiated in the 2000 Storm Water Master Plan as alternative #5 for the Beach and
Mountain Creek basins. This segment was to be constructed in conjunction with several private
development projects previously proposed in 2008 thru 2010. This project consists of 1700 LF of Storm
Beach Mountain Creek; C Street Alleys Drainage Pipes, Manholes, and associated resurfacing.
Beach Mountain Creek; Energy Velocity This project was also initiated in the 2000 Storm Water Master Plan as alternative #5 for the Beach and
Disipator Mountain Creek basins.
This project was identified as part of the 2008 Stormwater Master Plan update as a recommendation
Liberty Street Iowa to Pracht Street Storm from maintenance personnel to mitigate potential damage to the street structure in an older part of the
Drain Line Installation City that has seen overflows in recent years.
This project on Ashland Creek was identified as part of the 2008 Stormwater Master Plan update as
necessary to prevent damage to the existing bridge foundation and avoid erosion due to undercutting.
Hersey Street Bridge Bottom replacement
Storm Drain Line Replacement Upsize, These piping projects are necessary throughout the city to replace pipes that either have been found to
etc per SWMP be undersized, have been damaged, or have reached the end of their useful life.
These piping projects are necessary throughout the city to replace pipes that either have been found to
Clay Creek Culvert E Main (JaCo) be undersized, have been damaged, or have reached the end of their useful life.
Cemetery Creek Culvert E Main Street These piping projects are necessary throughout the city to replace pipes that either have been found to
(JaCo) be undersized, have been damaged, or have reached the end of their useful life.
This project was identified in the 1997 Ashland Creek Flood Study as undersized but not included in
the proposed CIP project list at the time. Since then, its importance has risen because of permitting
imperatives that require us to address the potential for erosion that flooding would bring unless
improvements are made to their drainage capacity. Prioritization of the various locations listed is
Lithia Way Culvert (ODOT) currently underway as part of the current Storm Water Master Plan update.
AFN
Underground Machine
FINANCE
Financial Software Upgrades Upgrades to existing Eden software package, including additional license fees, advanced
budgeting module, online time sheet entry and training.
ADMINISTRATION City Facilities
Fire Department Public Safety training
Facility
The current 50 year old 2800 sq. ft. structure( station 2) needs to be replaced, this project began in
1983, but has lacked funding. The new facility would be 10,500 sq. ft. and capable of housing future
Fire Station No. 2 Reconstruction staff and apparatus requirements to maintain service delivery.
Remodel and expand the existing Police building. The remodel is to improve security and customer
service as well as adding space for training and evidence storage.
Police Department Building Improvements
Often during public meetings, the occupancy of the chambers exceds the limit of the fire code.
Additional area for the public is neded. Planned upgrades to the Council Chambers will be included in
Council Chamber's improvements the facilities master plan due to be adopted in the summer /fall of 2009.
This project is included in the facilities master plan which is scheduled to be completed/adopted in the
Archive Building Construction summer /fall of 2009.
Specific long term facilities replacement needs are identified in the draft facilities master plan which is
Long Term Facilities Replacement scheduled to be completed /adotped in the summer /fall of 2009.
City Facilities Upgrades based on a The specific upgrades will be based on the final version of the master plan which is scheduled to be
Facilities Plan completed /adopted in the summer /fall of 2009.
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2/2/2010 3:44 PM
Prided F1'11
Dcscripl ion '1'1)'1':\1. Cosi
Transportation !RTo(eclTofall Street SDC Grants LIDs other fees rates
TSP Update 216,000 216,000
Jefferson Street Extension Project (Brammo OECDD) 1$x7.75(0001 400,000 375,000
Pavement plus; Plaza Avenue (CMAQ) 1$∎80 ?0001 80,000
Sidewalk Construction Laurel Street Hersey to Randy I$5280 ?0001 280,000
Railroad Crossing Improvements; Hersey Laurel 1$1 =450 ?0001 450,000
Railroad Crossing Improvements; Oak 1$133(0001 5,250 29,750
Miscellaneous Concrete Safety Repairs Ia100 10001 100,000
Misc New Sidewalk Improvements (based on prioritized list in TSP) I$180 ?0001 20,000 60,000
Slurry Seal Streets Per PMS 1$ ®100!0001 100,000
ISutitotnlVTransportntionl S 2,116,000; ISS2 41•501 1$W1,130;0001 ISM J$ 375;0001 151369;7501
Street Improvements /Overlays per Pavement Management System (Goal of 5350,000 /yr) URT iWili ofnll Street SDC Grants LIDs other fees rates
Will Dodge Way Overlay /Reconstruction I$∎75 ?0001 75,000
Overlay Allison Street Gresham to Sherman I$M=330 ?0001 329,000 21,000
Overlay N Mountain Avenue Hersey to 1 -5 I$S245r0001 275,000
s"ubtataRStrectl Improvements(OverIii ,1SMERb0101/0 ISM ISIIIIII600001 ISM IS- I$96;0001
Local Improvement Districts
Note: Costs shown are total project costs, City portion varies ®RrojeelTofall Street SDC Grants Prop Owner other fees rates
Pavement plus; Liberty Street Local improvement District 1$11275(0001 49,500 115,500 110,000
Pavement plus; Sheridan Street Schofield Street Local Improvement District 1$1367 66,060 i$aiY98 100011$ 1$202:940
SiibtotallLocallIm ravement Di38ict1 Sal ISM ISf2h3?5001 ISM IS13I2:94R1
TRANSPORTATION 11.11) 5 3.458311111 5 356, %10 5 1,734.11110 5 213.5011 5 375,111111 5 778,6911
Airport ERrojeFi1Tofall Grants mist other fees rates
Federal Aid to Municipalities (FAM)
Ai •ort lmprovements AIP FAA Grant Runwa Overla F$∎If800 1 730'00W Athiltal 1$590;00011$
A l RI'OR'R' 1,800,000. S 1710,000 5 S 90.000 S
WATER
Water Supply 111RTejeF Total! Water SDC Grants mist other fees rates
Water Supply Study (Right Water for the Right Use Program) 1$11370 10001 258,744 111,256
FERC Part 12 Hosier Dam Safety Analysis I$■125 1 ,0001
Water Curtailment 1 TID Pump Station Improvements I$122010001 .:4120!000
Hosier Dam Spillgate Upgrades I$550 ?0001 50,000
Reeder Res Improvements Silt Removal E/W Forks 1$11.120 ?0001 120,000
is6liI t IISunp17 alf5! J o F$ 258 }7441 F$ I VW561 IS_-i 1$1> i IS1 =515;0001
Water Plant �U Water SDC Grants misc other fees rates
1 SatimlalIRlant Ir••�alISIS ISM alrl IS 1 ISM
Water Distribution METolectlTomll Water SDC Grants misc other fees rates
New "Crowson fl" Reservoir (Prot 12) 1$12!40010001 720,000 1,680,000
Sri titot'allDistrib'utini Ern/kepi la. IS-. IS-. ISI) i IS!!
WATER 5 3.285,111111 5 258,744 5 111.256 S S S 515.110(1
WASTEWATER
Wastewater Treatment Plant ..RMFEF117511 Sewer SDC Grants mist other fees rates
Wastewater Treatment Plant Membrane Sections Replacement Planning l$11♦If600 262,500 ii i v$3,3311
SutitotallP ,land,)•41ia1i6J70;4U.01 I$a2645 001 15-I 15_-I ISM 1$[•1'337;5001
Wastewater Collection System lRrojecdTofalsl Sewer SDC Grants mist other fees rates
Master Plan Update 1$11300 1 ,0001 300,000
Wastewater Line Replacement; Miscellaneous In -House 1$150 10001 7,500 42,500
Wastewater Line Replacement; Ashland Creek Main Line l$5275 13,750 261,250
ita2 IS1307!5001 15W 15 ISM 1SM42rsool
WASTEWATER 5 2,225,01111 5 570.1100 5 5 5 5 1,380.1100
Storm Drain YRrojcelTofalsl Storm SDC Grants mist other fees rates
Iowa Street Sherman to Gresham Storm Drain Line Installation 1 =35 10 500 24 500
STO1231 DRAIN 5 35,1100 5 111,500 5 5 5 5 24,5011
ELECTRIC 1NRrojeciITofnll Grants mist other fees rates
Install New Services New Infrastructure I$11300 7 ,0001 300,000
Electric Utility Line Installation; In -house Various Locations 1$!1100 10001 100,000
SCADA System I$112111111t20 7 ,0001 20,000
FERC Part 12 Hosier Dam Safety Analysis 1$125(0001 125,000
Ashland Substation Upgrade I$150 ?0001 50,000
U.: ade Feeder Line- Morton Street 1$133:0001 35 000
ELECTRIC 5 631131011 5 5 5 5 5 6311.000
AFN TELECOMMUNICATIONS 141RF5jeclTolnls7 Grants mist other fees rates
Community Website Portal 22,000 22,000
Distribution and Cable Equipment Installation 6$1620 ?0001 120,000
Network Refresh 1 =6 5!0001 15,000
Fiber to the Premise (FTTP) 1$∎10 ?0001 10,000
Underground Telecommunication Lines Installation Various Locations 1$110,'0001 10,000
WiMax Deployment I$210 7 ,0001 10,000
Relocate Fiber with Development 15120 10001 20,000
O•tical Time Domain Reflectometer OTDR 15∎III 11 000
AISN /'i'1:LECONI)1 .218;000 5 5 5 5 218.11110
INFORMATION TECHNOLOGY ®1RrojeciTomll Grants mist other fees rates
Desktop and Laptop Planned Replacement (25% Annually) I$ 18010001 80,000
Server Planned Replacement .$∎65(0001 15,000
Printer Planned Replacement I$12010001 20,000
Major Software Purchases 1$160 ?0001 60,000
r. =fr7.5T00 )1 15.1[!7 I$ -j IS ■-i IS∎675 ;0001
GIS URFolecilTofall Grants misc other fees rates
te; h x: r, •_.a::x.. rSI Isis I$1 11$ -SI
FINANCE :Rt Grants misc other fees rates
Ise 15F ha!! 15F I
INFORMATION TECHNOLOGY /GIS 5 175,0011 5 5 5 5 175.1100
ADMINISTRATION City Facilities liP.'rnjeFfI nfnls Grants misc other fees rates
City Facility Upgrades Maintenance 1$inika2.50001 125,000
Equipment Shop Diesel Retrofit 1$•1100!0001 91,000 9,000
Service Center Roof Replacement 1$114180 ?0001 180,000
City Hall Adminstrative Services Facility Upgrade 1$®100 ?0001 100,000
Service Center Securi U. :codes 1$∎70 ?0001 70 000
ADAIIN•IS'fItAIIO,N- FACILITIES S 575.111111 5 91.0110 8 S 5 414,11110
PARKS RECREATION TIP. 6jecllTofall SDC Grants food /bey other fees rates
Lower Clay Street Purchase I$∎1300I0001 1,300,000
Ashland Creek Park Development F$Ii100 7 ,0001 50,000 S 50,000
Oak Knoll Irrigation Replacement Improvements 1$150 ?0001 12,500 12,500 25,000
Lithia Park Plan Evaluation 15 12.5 0001 25,000
Overlay Parking Lots 15■10 ?0001 10,000
Lithia Park Restrooms 1$∎73(0001 75,000
Tennis Courts Lighting Improvements 15 ∎7.5 0001 75,000
Sherwood Park Restrooms 1513510001 35,000
Enders Shelter 1512S(0001 S 25,000
O. n S.ace A 8 uisition Park Develo p ment a00 400 000
IS\RICS RECREATION 5 2.095.000 5 62.50(1 5 5 400,0110 5 12,51)1) 5 1.620.001)
IISTAT7AliferdaYlITI a 14,496,000 1,25)T55b] ITS} 3! G' 46} 25_4 IF$ TQ3750O1IFSti75 0O1IFS75R- WO:011
G:( pub-wrkstengladminlbudgeting1FY11 Budget Presentation \CIP FY10 -16 Full prep for FY11 budget 02-02-10.xls
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This ordinance is to be discussed at the continued meeting on February 8,2010
A couple of issues have been brought forward in email communications with staff. As we
are at the second reading stage - to move things along - I am sending you this summary:
/'
A few corrections were noted in emails:
Page 13, change subparagraph "D." to 2.13.040.
Page 27, Change "Conversation Commission" to "Conservation Commission" (this
mistake is in the existing code).
Page 40 [15.04.200 A.] change "subsection (2)" to "paragraph 8".
Page 41 [15.04.200.8.] change "subsection (1)" to "paragraph A"
No formal action is required as the City Recorder is authorized to make corrections of this
sort by Section 25 of the Ordinance.
A question was raised concerning the Historic Commission's comments on quorum
calculation. Ordinance Part II, Section 1 [2.10.040] page 3 currently reads, in pertinent part:
2.10.040 Quorum-and Effect of lack Thereof. A auorum shall be determined by
dividina the number of reaular members of the body by two and addina one or. in the
case of a fractional result. roundina UP to the next whole number. * * *
Amending is actually not necessary given the word [or] appears on line 2 above, so you do
not add one and round up it is add one or round up in the event of a fractional result ....
however here is an alternative if you prefer:
2.10.040 Quorum-and Effect of lack Thereof. A auorum shall be determined by
dividina the number of reaular members of the body by two and roundina UP to the
nearest whole number. or in the case of a whole number. addina one. * * *
Finally, in discussing the implementation of SB 915 (effective January 1,2010) Building
Department and Legal staff recommend we add some pared-down language from the LOC
model ordinance concerning what happens if you do not pay your civil penalty assessed by
the Building Official or Building Board of Appeals. [SB 915 prohibits citations to court and
requires a civil administrative appeal process from,a fine imposed by the Building Official]
In Section 22 on page 42, add the following new paragraph "15.04.260. D"
D. Unpaid Penalties
1. Failure to pay an administrative penaltv imposed pursuant to this code within
thirty QQ) days after the penalty becomes final shall constitute a Class A
violation of this code.
2. If an administrative civil penaltv is imposed on a responsible person because of
a violation of any provision of this code resultina from prohibited use oractivitv
on real property. and the penal tv remains unpaid 30 days after such penaltv
become final, the buildina official shall assess aaainst the property the full
amount of the unpaid fine and shall enter such an assessment as a lien in the
docket of City liens.
3. In addition. failure to pay an administrative civil penaltv imposed pursuant to
this code shall be arounds for withholdinQ issuance of reauested permits or
licenses. issuance of a stop work order. as well as revocation or suspension of
any issued permits or certificates of occupancy.
I (2/8/2010) Barbara christensen - historic commission as a certified local government committee
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Page 11
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From:
To:
CC:
Date:
Subject:
Kate Jackson <kate@counciLashland,or.us>
Richard Appicel <appicelr@ashland,or.us>
christeb <christeb@ashland,or.us>, Derek Severson <dereks@ashland,or.us>...
2/8/20104:09 PM
historic commission as a certified local government committee
Richard,
I posed this last week and got a reply from Derek Severson (Feb 2) that there is no state statute that
mandates the qualifications for the historic commission members, however, Derek did illuminate that the
commission is used to qualify for state grants as a Certified Local Government Commission,
I wonder whether it makes sense to add a sentence to the ordinance we are adopting to keep us aware of
this desire and function during the appointment process, The historic commission is on page 31, section
10, Chapter 2.24,
I would put something under membership like:
~~ ~2Jlence~ "To qualify the Historic Commission as a Certified Local Govemment (CLG) Commission
--~ 9!;Jhe members should meet the professional qualifications under State Historic
Preservation Office requirements,"
but am open to your suggestions, I'd try to word it so that any revisions to which Derek refers do not
conflict with our reference,
Thanks,
Kate