HomeMy WebLinkAbout2010-014 Contract - Southern OR Tree Care Contract for GOODS AND SERVICES Less than $25,000
CITY O F CONTRACTOR: SOclr" R vellif�jC•✓ Ce% (,U
AS HLAN D CONTACT: L-J, /be 0 014 4
20 East Main Street nigfit D 01 l i n o/t
Ashland, Oregon 97520 ADDRESS: 1 1 5 1 0 CP
Telephone: 541/488-6002
Fax: 541/488 -5311 TELEPHONE: °V
DATE AGREEMENT PREPARED: FAX:
BEGINNING DATE: t "yr COMPLETION DATE: �.XLS'I (0
COMPENSATION:
GOODS AND SERVICES TO BE PROVIDED:
ADDITIONAL TERMS:
NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the
CITY AND CONTRACTOR AGREE as follows:
1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and
expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and
materials required for the proper performance of such work.
2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel
assigned to the work required under this contract are fully qualified to perform the work to which they will be assigned
in a skilled and worker -like manner and, if required to be registered, licensed or bonded by the State of Oregon, are
so registered, licensed and bonded. Contractor must also maintain a current City business license.
3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later
than the date indicated above and start performing the work under this contract by the beginning date indicated
above and complete the work by the completion date indicated above.
4. Compensation: City shall pay Contractor for the specified goods and for any work performed, including costs and
expenses, the sum specified above. Goods shall be paid for within 30 days of an invoice after delivery of goods
conforming to the standards and specifications. Once work commences, invoices shall be prepared and submitted by
the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of
the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted
to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to
$25,000.00, unless•a separate written contract is entered into by the City.
5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of
City.
6. Statutory Requirements: ORS 279B.220, 279B.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are
made part of this contract.
7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract
is $18,088 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a
living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor
who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached
hereto as Exhibit B predominantly in areas where it will be seen by all employees.
8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and a9ents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from
injury to any person (including injury resulting in death), or damage (including loss or destruction) to property, of
whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited
to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this
contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs,
judgments, or other damages, directly, solely, and proximately caused by the negligence of City.
9. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. City's Convenience. This contract may be terminated at any time by City upon 30 days' notice in' writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Contractor, or at such later date as may be established by City under any of the following
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 1 of 9
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no longer allowable or appropriate for purchase under this contract or are
no longer eligible for the funding proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or regulation to be held by Contractor to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Contractor may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving. the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Contractor's performance of each and every obligation and duty under
this contract. City by written notice to Contractor of default or breach, may at any time terminate
the whole or any part of this contract if Contractor fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii.. The rights and remedies of City provided in this subsection (d) are not.exclusive and are -in
addition to any other rights and remedies provided by law or under this contract.
e. Obligation /Liability of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Contractor shall deliver to City all contract documents, information, works -in- progress and other property that are
or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to
the termination date if such work was performed in accordance with the Contract.
10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City.
Contractor shall have the complete responsibility for the performance of this contract.
11. Non discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated
against minority, women or emerging small businesses enterprises in obtaining any required subcontracts.
Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor
understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to
City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any
requirement of ORS 279A.110 or the administrative rules implementing the Statute.
12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an
asbestos abatement license.
13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractual relation between the assignee or subcontractor and City.
14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible
in the performance of the contract work set forth in this document.
15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of
any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to
the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a
QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has
instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing
business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in,
or delegate duties under, the Contract.
16. Insurance. Contractor shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. General Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, $2,000,000 or Not Applicable for each occurrence for Bodily Injury and Property
Damage. It shall include contractual liability coverage for the indemnity provided under this contract.
c. Automobile Liability insurance with a combined single limit, or the equivalent, of not less than Enter one:
$200,000, $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage,
including coverage for owned, hired or non -owned vehicles, as applicable.
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 2 of 9
d.• Notice of cancellation or change. There shall be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to
the City.
e. Additional Insured /Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only
with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages
required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work
under this contract. The contractor's insurance is primary and non contributory. The certificate will specify all of the
parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The
Contractor shall be financially responsible for all pertinent deductibles, self- insured retentions and /or self
insurance.
17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon'without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim between the City (and /or any other or department of the State of Oregon) and
the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized
representative, hereby consents to•the in personam jurisdiction of said courts. In nonevent shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT.
CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE /SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further
liability to Contractor.
20. Prior Approval Required Provision. Approval by the City of Ashland Council or the Public Contracting Officer is
required before any work may begin under this contract.
21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by
reference.
CONTRACTOR CITY OF ASHLAND:
BY BY AS
Signature FINANCE DIR OR
thibe- G'W40
/J Print Name
TITLE I i DATE 2 A 97
CONTRACT AWARD AND FINDINGS DETERMINED BY:
DATE 1 O a4^ By:
City Department Head Date: /Zit y7rd+'
Federal ID# a4D- 3saig7s ACCOUNT# •11. 12.02. ob '604 w.(
(For City purposes only)
*Completed W9 form must be submitted with contract PURCHASE ORDER
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 3 of 9
EXHIBIT A
CERTIFICATIONS /REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W -9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and delivered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
Contractor (Date)
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 4 of 9
Far, W -9 Request for Taxpayer Give form to the
(Rev. October 2007) Identification Number and Certification requester. Do not
oepenment of tae Treassy send to the IRS.
Internal Revenue SnMCo
Name (as shown on your income tax reran)
n /77/SW ofecov lr e CIWe f C-
i
n Busness name, it different ban above
O
3 C k appropriate box: Individual/Sole proprietor Corporation Partn•rsHp
limited liability campony. Enter the tax dassficaban (Da Exempt
fisregarded entity, Cecaporation, Paparinerahip) payee
A Other (see instruccros)
z c dress(number. street, and apt. or suite no.) Requester's name and address (optimal)
a fin 3ck1 r ya
z
u
City, state, and ZIP e f ait �fil, N� l t 175'a—
1 Liet account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid Social wcwity dumber
backup withholding. For individuals, this is your social security number (SSN). However, for a resident
alien. sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities. it is
your employer identification number (EIN). If you do not have a number, see How to get a 77N on page 3. Or
Note. If the account is in more than me name, see the chart on page 4 for guidelines on whose Employer identification number
number to enter. 8 ta
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting fora number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withhdding as a result of a failure to report all interest or dividends. or (c) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I am a U.S. citizen or other U.S. person (defined below).
Certification Instructions. you must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup
withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply.
For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement
arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the Certification, but you must
provide your correct TIN. See the in on page 4.
Here e Signature rsson le t V bate 19--0-13-""°,
General Instructions Definition of a U.S. person. For federal tax purposes, you are
considered a U.S. person if you are:
Section references are to the Internal Revenue Code unless An individual who is a U.S. citizen or U.S. resident alien,
otherwise noted.
A partnership, corporation, company, or association created or
Purpose of Form organized in the United States or under the Taws of the United
A person who is required to file an information return with the States,
IRS must obtain your correct taxpayer identification number (TIN) An estate (other than a foreign estate), or
to report, for example. Income paid to you, real estate A domestic trust (as defined in Regulations section
transactions, mortgage interest you paid, acquisition or 301.7701 -7).
abandonment of secured property, cancellation of debt, or Special rules for partnerships. Partnerships that conduct a
contributions you made to an IRA, trade or business in the United States are generally required to
Use Form W -9 only if you are a U.S. person (including a pay a withholding tax on any foreign partners' share of income
resident alien). to provide your correct TIN to the person from such business. Further, in certain cases where a Form W -9
requesting it (the requester) and, when applicable, to: has not been received, a partnership is required to presume that
1. Certify that the TIN you are giving is correct (or you are a partner is a foreign person, and pay the withholding tax.
waiting for a number to be issued), Therefore, if you are a U.S. person that is a partner in a
2. Certify that you are not subject to backup withholding, or partnership conducting a trade or business in the United States,
provide Form W -9 to the partnership to establish your U.S.
3. Claim exemption from backup withholding if you are a U.S. status and avoid withholding on your share of partnership
exempt payee. If applicable, you are also certifying that as a income.
U.S. person. your allocable share of any partnership income from The person who gives Form W -9 to the partnership for
a U.S. trade a business is not subject to the withholding tax on purposes of establishing Its U.S. status and avoiding withholding
foreign partners' share of effectively connected income. on its allocable share of net income from the partnership
Note. If a requester gives you a form other than Form W -9 to conducting a trade or business in the United States is in the
request your TIN, you must use the requester's form if it is following cases:
substantially similar to this Form W -9. The U.S. owner of a disregarded entity and not the entity,
Cat. No. 10231X Form W-9 (Rev. 10 -2007)
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 5 of 9
Fam W -O (Rev. 10 -2007) Page 2
The U.S. grantor or other owner of a grantor trust and not the 4. The IRS tells you that you are subject to backup
trust, and withholding because you did not report all your interest and
The U.S. trust (other than a grantor trust) and not the dividends on your tax return (for reportable interest and
beneficiaries of the trust.
dividends only), or
Foreign person. If you are a foreign person, do not use Form 5. You do not certify to the requester that you are not subject
W -9. Instead, use the appropriate Fam W -8 (see Publication to backup withholding under 4 above (for reportable interest and
515, Withholding of Tax on Nonresident Aliens and Foreign dividend accounts opened after 1983 only).
Entities). Certain payees and payments are exempt from backup
Nonresident alien who becomes a resident alien. Generaly, withholding. See the instructions below and the separate
only a nonresident alien individual may use the terms of a tax Instructions for the Requester of Form W -9.
treaty to reduce a eliminate U.S. tax on certain types of income. Also see Special riles for partnerships on page 1.
However, most tax treaties contain a provision known as a Penalties
"saving clause." Exceptions specified in the saving clause may
permit an exemption from tax to continue for certain types of Failure to furnish TIN. If you fail to furnish your correct TIN to a
income even after the payee has otherwise become a U.S. requester, you are subject to a penalty of $50 for each such
resident alien for tax purposes. failure unless your failure is due to reasonable cause and not to
If you are a U.S. resident alien who is relying on an exception willful neglect.
contained in the saving clause of a tax treaty to claim an Civil penalty for false Information with respect to
exemption from U.S. tax on certain types of income. you must withholding. If you make a false statement with no reasonable
attach a statement to Fam W -9 that specifies the following five basis that results in no backup withholding, you are subject to a
items: $500 penalty.
1. The treaty country. Generally, this must be the same treaty Criminal penalty for falsifying information. Willfully falsifying
under which you claimed exemption from tax as a nonresident certifications or affirmations may subject you to criminal
alien. penalties including fines and /or Imprisonment.
2. The treaty article addressing the income. Misuse of T1Ns. If the requester discloses or uses TINs in
3. The article number (or location) in the tax treaty that violation of federal law, the requester may be subject to civil and
contains the saving clause and its exceptions. criminal penalties.
4. The type and amount of income that qualifies fa the
exemption from tax. Specific Instructions
5. Sufficient facts to justify the exemption from tax under the Name
terms of the treaty article.
Example Article 20 of the U.S. -China income tax treaty allows If you are an individual, you must generaly enter the name
an exemption from tax for scholarship income received by a shown on your income tax return. However, if you have changed
your Iasi name. for instance.
Chinese student temporarily present in the United States. Under informing
Chinese
e
U.S. law, this student wit become a resident alien for tax the Social Security lmier nisi due to marriage without a shown the name
purposes if his or her stay in the United States exceeds 5 your first name, the la
st a e, ma shn on your r change, social al security
enter
e
calendar years. However, paragraph 2 of the first Protocol to the card, and your new last name.
U.S. -China treaty (dated April 30, 1984) allows the provisions of If the account is in joint names, list first, and then circle. the
Article 20 to continue to appy even after the Chinese student name of the person or entity whose number you entered in Part I
becomes a resident alien of the United States. A Chinese of the form.
student who qualifies for this exception (under paragraph 2 of sob proprietor. Enter your individual name as shown on your
the first protocol) and is relying on this exception to claim an income tax return on the "Name" line. You may enter your
exemption from tax on his or her scholarship or fellowship business, trade, or "doing business as (DBA)" name on the
income would attach to Fam W -9 a statement that includes the "Business name' line.
information described above to support that exemption.
If you are a nonresident alien or foreign entity a oreign not subject to Limited liability company (LLC). Check the "Limited liability
backup withholding, give the requester or the entity not company" box only and enter the appropriate code for the tax
1pt withholding, hho ld W -8. classification "D" fa disregarded entity, "C" for corporation, "P"
completed for partnership) in the space provided.
What Is backup withholding? Persons making certain payments For a single member LLC (including a foreign LLC with a
to you must under certain conditions withhold and pay to the domestic owner) that is disregarded as an entity separate from
IRS 28% of such payments. This is called "backup withholding." its owner under Regulations section 301.7701 -3, enter the
Payments that may be subject to backup withholding include owner's name on the "Name" line. Enter the LLC's name on the
interest, tax- exempt interest, dividends. broker and barter "Business name" line.
exchange transactions. rents, royalties, nonemployee pay, and
certain payments from fishing boat operators. Real estate For an LLC classified as a partnership or a corporation, enter
transactions are not subject to backup withholding. the LLC's name on the "Name" line and any business, trade. or
You will not be subject to backup withholding on payments DBA name on the "Business name" line.
you receive it you give the requester your correct TIN, make the Other entities. Enter your business name as shown on required
proper certifications, and report all your taxable interest and federal tax documents on the "Name" line. This name should
dividends on your tax return. match the name shown on the charter or other legal document
creating the entity. You may enter any business, trade, or DBA
Payments you receive will be subject to backup name on the "Business name" line.
withholding IF. Note. You are requested to check the appropriate box for your
1. You do not furnish your TIN to the requester, status (individuaVsole proprietor, corporation, etc.).
2. You do not certify your TIN when required (see the Part II Exempt Payee
instructions on page 3 for details),
3. The IRS tells the requester that you furnished an incorrect If you are exempt from backup withholding, enter your maitre as
TIN, described above and check the appropriate box for your status,
then check the "Exempt payee" box in the line following the
business name, sign and date the form.
Contract for Goods and Services Less than $25,000, Revised 06/30/2008, Page 6 of 9
06/20/2007 15:35 5417720804 SO OR TREE CARE PAGE 01/04
FAX
PO Box 5140 SOUTHERN
Central Point, OR 97502
T -541- 772 -0404 OREGON
F 541 772 -0804 T R E E
CAR
LLC
To: City of Ashland Floes Willie Gingg
Fa 541 -488 -5314 Page: 4 including cover
Phone: 541- 951 -9127 Date: December 21, 2009
Re Qualifications to bid ATTN: Ann Rich
06/20/2007 15:35 5417720804 SO OR TREE CARE PAGE 02/04
12/21/2009 13:35 5417767514 rAGC 01
Osten
CERTIFICATE OF LIABILITY INSURANCE 12/21/2009
Producer. This certificate is Issued as a matter of information only
James A Hatton insurance Agency and confers no rights upon the eorb holder. This
San Flatten certificate does not In any way emend, extend or alter
1200 Biddle Rd, Suite H the coverage provided by the policy listed below.
Medford, OR 97504 Companies Affording Coverage
541-773-3413
License: CA 806022 A Rcd Shield
Insured:
B
Southern Oregon Tree Cara LLC
c
PO Box 5493
Central Point, OR 97502 p
Coverages:
This Is to canny that the policy for the above named insured hes bean lame to the Insured named above for the policy period Indicated,
nohethata nding any requirement, tens or condition of any contrail or other document with respect to which thla cart/bete rney be lowed
or may pertain. The insurance afforded by the policy deathbed herein la subject to all the terms, exclusions and conditions of such polity,
Limbo shown may have been reduced by paid claims.
8 Typo of Insurance Policy Number effective Expiratren Limits
General Liability
A Comprehensive Form CNT015958 f Bodily Injury cop,
2/21/2009 01/13/Z011 Bodily in u
Premises/Operations 1 N Agg
Igret B H�E> lesions Property Dmg, Ooc
Products/Compieted Ops Property Dry. Agg,
Contractual Ell at PD CSL Oct. $1,000, 000
indep. Contractors BI 8 PD CSLAgg. 51,000, 000
Broad Form Prop Damage
Personal Injury Personal MI, Agg.
Auto Liability
Any Auto Bodily Injury/Ferran:
An pyr>ed (Pdv, Pass) Bodily Injury/0oe.
ri All Owned Autos
(met Ihnn Priv, Pala.) Property Damage
Hired Autos
Nan -Owned Single Limit Liability
Garage Liability
Cargo Congo Each von,
Cargo Earn Ott.
Workara Compensation
and Employers' Liability 990287AR 09/08/2009 09/08/2010 EL_NC 812040 0thr,
The propnemN partners/ EL each acddent
executive officers are: EL Dbeasa Limit
Included LIExcluded tL Lanese ea employe
carnation et alt orneone /LooatloneNehtges/Special Items.
Certificate Holder Cancellation:
Should any of the above policies be cancelled prior to the ewlratbn date,
the Iasulng company will endeavor to map 1 p days wrdten notice to
the certificate holder named to the left, but failure to melt suer notice
snail impose no obligation or liability of any kind upon the company, its
agents Orrepre
Ass Agency Bundor Fr Agency Business Systems
06/20/2007 15:35 5417720804 50 OR TREE CARE PAGE 03/04
'12/21/2009 14:08 FAX ®991 /uu2
INTERNATIONAL SOCIETY
OF ARBORICULTURE
CERTIFICATION PROGRAM
P.O. Box 3129 CA,mpmgn, IL 61 B26 -3129 12171355.9411 Fox (2171355 -9516
email: cert®Isa arboreom Internet, http:/ /wcwi.iso-arbor.com
12/21/09
Willie M. Gingg
Southem Oregon Tree Care LLC
Po Box 5140
Central Point, OR 97502
To whom it may concern,
I am sending this setter to confirm that Willie Gingg is currently an ISA Certified Arborist.
If you have any questions regarding this important matter please contact a member of
the ISA Certification Department either by phone 217 355 -9411 or by email at Ger/glee-
arbor.com.
Sincerely,
Meredith Fonger
ISA Certification Department
06/20/2007 15:35 5417720804 50 OR TREE CARE PAGE 04104
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ASHLAND PARKS AND RECREATION COMMISSION
340 SO. PIONEER STREET ASHLAND, OREGON 97520
COMMISSIONERS: A $S Don Robertson
JoAnne Eggers ;rQ Director
Michel Gardiner h
Jim Lewis "i r 4AA TEL (541) 488 -5340
Melody Noraas FAX: (541) 488 -5314
Rich Rosenthal
December 21, 2009
Willie Gingg
Southern Oregon Tree Care, LLC
P.O. Box 5140
Central Point, OR 97502
Dear Willie:
On behalf of Ashland Parks and Recreation, I am pleased to announce that the price quotation
presented by Southem Oregon Tree Care for tree pruning in Lithia Park has been accepted for the
amount submitted of $12,200 (twelve thousand two hundred dollars). Please complete the
enclosed contract and documentation as outlined in the price quotation packet and return them to
the Ashland Parks and Recreation office. We will send you a copy of the contract once it is fully
executed.
This letter also serves as notice to proceed with the project by January 2, 2010. If you have any
questions, please call Anne Rich at (541) 951 -2790.
Sincerely,
Don Robertson, Director
Ashland Parks and Recreation
Home of Famous Lithia Park