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HomeMy WebLinkAbout2010-033 Contract - Rogue Valley Electric CiTY RECORDER Page 1/1 ~~, CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 ~DATE~('i'!l',! 4/6/2010 ~p.o1NOMBERil'IM. 09490 VENDOR: 001699 ROGUE VALLEY ELECTRIC PO BOX 475 PHOENIX, OR 97535 SHIP TO: Ashland Electric Department (541) 488-5354 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speclallnst: Req. No.: Dept.: Contact: Dave Tygerson Confirming? No F~Quanti ~ !funit~ ~~~~!-i1~~~~~t&Jl~Jf~gu3'~fbescrr~'iiOii1E,'f'~~'~~,f~~j~~r~~~~~&~-iir~t~;lr~,!f ~n~;Uiiif~~ ~Ext~P.rice~ Electrical contractor to provide services on an on-call as needed basis. Hourly rate: $61.50/Per hour, See contract and proposal for additional information. 5,000.00 Contract for Services Beginning date: April 5, 2010 Completion date: May 31,2010 Insurance required/On file BILL TO: Account Payable 20 EAST MAIN ST 541-552-2028 SUBTOTAL TAX FREIGHT TOTAL 5 000.00 0.00 0.00 5,000.00 ASHLAND, OR 97520 _Accouiii1Niiiiioer - ~j~" ~Amount_ _A'ccountlNum~eiBI ~p.rojectlNiiiii~er_ E690.11.18.00.60410 5000.00 ~ ..,:l.-. .e""g- ?7:~ Au orlzed Signature VENDOR COPY I FORM #10 I f~~~-:-~~.-::'""~i'-:-;7"-r""7-:-;''t.,~-:~,"",,-~ --;-'~~':7-'-';-~-~- '-,-'-.-',," -'--1 CONTRACT APPRO"AL ftEQl!JEST.i;oRM t ".;, -',:,_,' -.--'--,.il' .' .~. _n.-. ., _. ;::"::;:'.- . _ ' - '':': . '. .'_.J CITY OF ASHLAND Description of GOODS & SERVICES or PERSONAL SERVICES Contractor/Consultant: / /7 . /C' /' ~/? __ . :. ~ tl~ V d--C (l{.../ Y cz. CCA' <!..-r;-r " e....../ G"Per attached contract q ~ c? 0 PUBLIC CONTRACTING RE UIREMENTS - Solicitation Process D Exemot from Comoetitlve Blddina D Invitation to Bid (Copies on file) D Emeraencv Reason for exemption: D Written findings attache<! D Quote or Proposal attached Cooperative Procurement D State of Oregon Contract # D State of Washington Contract # D Other govemment agency contract Agency Contract # D Interagency Contract Agency Contract # D Small Procurement & Personal Services Less than $5.000 Note: Total contract amount, including any amendrilents may not excee<! $6,000 D Reauestlor Prooosal (Copies on file) Please check one: D Goods & Services D Personal Services Intermediate Procurement GOODS SERVtCES 500 75000 3 Written Quotes PERSONAL SERVICES $5.000 to $75.000 D (3) Written Proposals D Sole Source D Written findings attached D Quote or Proposal attached D D D Soeciat Procurement Written findings attached Quote or Proposal attached Have all public contracting requirements been satisfied? YES If "NO", CDuncil approval is required. Council approval received on v----- Total Amount NO (Date) Have funds been budgeted for the purpose of this contract? YES NO If "NO", Council approval is required. CDuncil apprDval received on ~ (Date) Please provide: Account Number - - - - Is the amount of the contract less than $25,0~0~ - - - - - - - - Y~~ - ~ NO If "NO", Legal review Is required. CDntract was "Approved as to form" by the Legal Department on Is the amount of the contract less than $75,000 for Goods & Services or $50,000 for Personal Services? YES If "NO", CDuncil approval is required. Council approval received on ~ IDate) NO (Date) NO Is the contract for a period of 24-months or less? YES If "NO", Council approval is required. Council approval received Dn .---- Start date: Completion date: (Date) Please provide terms: Can the contract be terminated for convenience thirty (30) or fewer days following delivery of written notice to the contractor? YES ~ NO If "NO", Council approval is required. C "cil approval received on (Date) Prepared by: ~ &---/ ~Please~ I Not Approved Department: ~~~ /{ /L";; .-t:. ~ J... r--~ If / j) Lee Tuneberg Date: (j C '/ - eg. /8 Date: ~/~d Form #10 - Contract Approval Request Form, Page 1 of 1, 4/812010 t - , CITY OF CONTRACTOR: Rogue Valley Electric ASHLAND CONTACT: Jonathan Robertson 20 East Main Street Ashland, Oregon 97520 ADDRESS: PO Box 475, Phoenix, OR 97535 Telephone: 541/488-6002 Fax: 541/488-5311 TELEPHONE: 541-488-1937 DATE AGREEMENT PREPARED: 04/02/2010 FAX: 541-512-0530 BEGINNING DATE: 04/05/2010 COMPLETION DATE: Mav 31,2010 COMPENSATION: Licensed Journeyman Electrician; $61.50 per hour, Overtime $92.25 per hour. Regular business hours: 7:00am to 5:00pm Mondav throuoh Fridav. See attached proDosal dated March 31, 2010. GOODS AND SERVICES TO BE PROVIDED: Electrical contractor to provide services on an on-call as needed basis for a period of 30-60 davs. ADDITIONAL TERMS: If more than one Journeyman Electrician is required for the job, prior approval must be obtained from the Electric DeDartment-Dave Tvaerson, Desk 541-552-2389, Cell 541-951-0387. NOW THEREFORE, pursuant to AMC 2.50.090 and after consideration of the mutual covenants contained herein the CITY AND CONTRACTOR AGREE as follows: 1. All Costs by Contractor: Contractor shall, provide all goods as specified above and shall at its own risk and expense, perform any work described above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance of such work. 2. Qualified Work: Contractor has represented, and by entering into this contract now represents, that any personnel assigned to the work required under this contract are fuliy qualified to perform the work to which they will be assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of Oregon, are so registered, licensed and bonded. Contractor must also maintain a current City business license. 3. Completion Date: Contractor shall provide all goods in accordance with the standards and specifications, no later than the date indicated above and start performing the work under this contract by the beginning date indicated above and complete the work by the completion date indicated above. 4. Compensation: City shall pay Contractor for the specified goods and for any work performed, inciuding costs and expenses, the sum'specified above. Goods shall be paid for within 30 days of an invoice after delivery of goods conforming to the standards and specifications. Once work commences, invoices shall be prepared and submitted by the tenth of the month for work completed in the prior month. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely terminated, payments will be made for work completed and accepted to date of termination. Compensation under this contract, including all costs and expenses of Contractor, is limited to $25,000.00, unless a separate written contract is entered into by the City. 5. Ownership of Documents: All documents prepared by Contractor pursuant to this contract shall be the property of City. 6. Statutory Requirements: ORS 279B.220, 2796.225, 279B.230, 279B.235, ORS Chapter 244 and ORS 670.600 are made part of this contract. 7. Living Wage Requirements: If contractor is providing services under this contract and the amount of this contract is $18,088 or more, Contractor is required to comply with chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees performing work under this contract and to any subcontractor who performs 50% or more of the work under this contract. Contractor is also required to post the notice attached hereto as Exhibit B predominantly in areas where it will be seen by all employees. 8. Indemnification: Contractor agrees to defend, indemnify and save City, its officers, employees and agents harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogations, or other damages resulting from injury to any person (including injury resuiting in death), or damage (including loss or destruction) to property, of whatsoever nature arising out of or incident to the performance of this contract by Contractor (including but not limited to, Contractor's employees, agents, and others designated by Contractor to perform work or services attendant to this contract). Contractor shall not be held responsible for any losses, expenses, claims, subrogations, actions, costs, judgments, or other damages, directly, solely, and proximately caused by the negligence of City. 9. Termination: a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties. b. Citv's Convenience. This contract may be terminated at any time by City upon 30 days' notice in writing and delivered by certified mail or in person. c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of written notice to Contractor, or at such later date as mav be established bv Citv under anv of the followino Contract for GOODS AND SERVICES Contract for Goods and Services, Revised 06/30/2008, Page 1 of 9 , conditions: i. If City funding from federal, state, county or other sources is not obtained and continued at levels sufficient to allow for the purchase of the indicated quantity of services; ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way that the services are no longer allowable or appropriate for purchase under this contract or are no longer eligible for the funding proposed for payments authorized by this contract; or Hi. If any license or certificate required by law or regulation to be held by c'ontractor to provide the services required by this contract is for any reason denied, revoked, suspended, or not renewed. d. For Default or Breach. i. Either City or Contractor may terminate this contract in the event of a breach of the contract by the other. Prior to such termination the party seeking termination shall give to the other party written notice of the breach and intent to terminate. If the party committing the breach has not entirely cured the breach within 15 days of the date of the notice, or within such other period as the party giving the notice may authorize or require, then the contract may be terminated at any time thereafter by a written notice of termination by the party giving notice. ii. Time is of the essence for Contractor's performance of each and every obligation and duty under this contract. City by written notice to Contractor of default or breach, may at any time terminate the whole or any part of this contract if Contractor fails to provide services called for by this contract within the time specified herein or in any extension thereof. iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in addition to any other rights and remedies provided by law or under this contract. e. Oblioation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such termination or modification. However, upon receiving a notice of termination (regardless whether such notice is given pursuant to subsections a, b, c or d of this section, Contractor shall immediately cease all activities under this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination, Contractor shall deliver to City all contract documents, information, works-in-progress and other property that are or would be deliverables had the contract been completed. City shall pay Contractor for work performed prior to the termination date if such work was performed in accordance with the Contract. 10. Independent Contractor Status: Contractor is an independent Contractor and not an employee of the City. Contractor shall have the complete responsibility for the performance of this contract. 11. Non-discrimination Certification: The undersigned certifies that the undersigned Contractor has not discriminated against minority, women or emerging small businesses enterprises in obtaining any required subcontracts. Contractor further certifies that it shall not discriminate in the award of such subcontracts, if any. The Contractor understands and acknowledges that it may be disqualified from bidding on this contract, including but not limited to City discovery of a misrepresentation or sham regarding a subcontract or that the Bidder has violated any requirement of ORS 279A.11 0 or the administrative rules implementing the Statute. 12. Asbestos Abatement License: If required under ORS 468A.710, Contractor or Subcontractor shall possess an asbestos abatement license. 13. Assignment and Subcontracts: Contractor shall not assign this contract or subcontract any portion of the work without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be void. Contractor shall be fully responsible for the acts or omissions of any assigns or subcontractors and of all persons employed by them, and the approval by City of any assi9nment or subcontract shall not create any contractual relation between the assignee or subcontractor and City. 14. Use of Recyclable Products: Contractor shall use recyclable products to the maximum extent economically feasible in the performance of the contract work set forth in this document. 15. Default. The Contractor shall be in default of this agreement if Contractor: commits any material breach or default of any covenant, warranty, certification, or obligation it owes under the Contract; if it loses its QRF status pursuant to the QRF Rules or loses any license, certificate or certification that is required to perform the work or to qualify as a QRF if Contractor has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or delegate duties under, the Contract. 16. Insurance. Contractor shall at its own expense provide the following insurance: a. Worker's Comoensation insurance in compliance with ORS 656.017, which requires subject employers to provide Oregon workers' compensation coverage for all their subject workers b. General Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one: $200,000, $500,000, $1,000,000, =;mrnpr Not Applicable for each occurrence for Bodily Injury and Property Damage. It shall include contractual la iljty coverage for the indemnity provided under this contract. ~c Automobile Liabilitv insurance with a combined single limit, or the equivalent, of not less than Enter one: 200,000 $500,000, $1,000,000, or Not Applicable for each accident for Bodily Injury and Property Damage, inc u in coveraoe for owned, hired or non-owned vehicles, as aODlicable. Contract for Goods and Services, Revised 06/30/2008, Page 2 of 9 d. Notice of cancellation or chanae. There shall be no cancellation, material change, reduction of limits or intent not to renew the insurance coverage(s) without 30 days' written notice from the Contractor or its insurer(s) to the City. e. Additional Insured/Certificates of Insurance. Contractor shall name The City of Ashland, Oregon, and its elected officials, officers and employees as Additional Insureds on any insurance policies required herein but only with respect to Contractor's services to be provided under this Contract. As evidence of the insurance coverages required by this Contract, the Contractor shall furnish acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of the parties who are Additional Insureds. Insuring companies or entities are subject to the City's acceptance. If requested, complete copies of insurance policies, trust agreements, etc. shall be provided to the City. The Contractor shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-insurance. 17. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and the Contractor that arises from or relates to this contract shall be brought and conducted solely and exclusively within the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal forum, then it shall be brought and conducted solely and exclusively within the United States District Court for the District of Oregon filed in Jackson County, Oregon. Contractor, by the signature herein of its authorized representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United States Constitution, or otherwise, from any claim or from the jurisdiction. 18. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT, MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. CONTRACTOR, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. 19. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Contractor understands and agrees that City's payment of amounts under this contract attributable to work performed after the last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In the event City has insufficient appropriations, limitations or other expenditure authority, City may terminate this contract without penalty or liability to City, effective upon the delivery of written notice to Contractor, with no further liability to Contractor. 20. Prior Approval Required Provision. Approval by the City of Ashland Councilor the Public Contracting Officer is required before any work may begin under this contract. 21. Certification. Contractor shall sign the certification attached hereto as Exhibit A and herein incorporated by reference. CONTRACTOR CITY OF ASHLAND: BY beN= BY TITLE O\.U (\€J.f DATE DATE ~'I\ till 2Dlu CONT By: FederallD# C\"b- \'2"be2l"?) ACCOUNT # 'Completed W9 form must be submitted with contract FINANCE OR ..; / 7. ~/o ARD AND. FF~I ItN~ERMINED BY; ~~U.~ City Department Head Date: - 8 - dc:J (0 64'ell I ~ rfld 6t:'Nlr~-C) (For City purposes only) PURCHASE ORDER # o Cf-tJclO Contract for Goods and Services, Revised 06/30/2008, Page 3 of 9 EXHIBIT A CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS has notified it that it is no longer subject to backup withholding. Contractor further represents and warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms, (c) the work under the Contract shall be performed in accordance with the highest professional standards, and (d) Contractor is qualified, professionally competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on behalf of the entity designated above and authorized to do business in Oregon or is an independent Contractor as defined in the contract documents, and has checked four or more of the following criteria: .1- + (1) I carry out the labor or services at a location separate from my residence or is in a specific portion of my residence, set aside as the location of the business. (2) Commercial advertising or business cards or a trade association membership are purchased for the business. (3) Telephone listing is used for the business separate from the personal residence listing. (4) Labor or services are performed only pursuant to written contracts. (5) Labor or services are performed for two or more different persons within a period of one year. (6) I assume financial responsibility for defective workmanship or for service not provided as evidenced by the ownership of performance bonds, warranties, errors and omission insurance or liability insurance relating to the labor or services to be provided. ~H\ (2hJk Contr tor ~/~I/o ( ate) Contract for Goods and Services, Revised 06/30/2008, Page 4 of 9 po,," W-g (Rev. October 2007): "Dai;l;mmel1t of the T~'~. Intefi'lal Reven;eSefvlee Name (as. shown on-your income tax return) . ." . . Requ;est for Taxpay~r Identification Number and Certification ~k appropriate box:; 0 Individulll/Sole proprietor 0 ,Corporation 0 Partnerel'lp ~] Umited liability eompBriy. Enter the tax ClassifiCation (D=disregard8d entity. C=corporatfcin, P::partnership)..... hC~_ o Other(6eejn$lTuC~Ql&).... Add:r~-(numbar.-.street, and t. or &Uite nO:1 o Entl;lr-your~IN'in the:app~oprtat~ bo?,. The 'TIN proVided must match th~ ~?lT!a,grven on Una 1 t~ avoid backup withholding. fOr indivlduals, this is your social security numbsr;(SSN). However; for's resident alieni sole proprietor, or sfisregarded"orrt1ty. see the Part llnstfuctJonsoti page 3. For other entities, It is your employer identifioation number (EIN). If.you do not have a number, seeHow to get a 17N oil,page 3, Note', If the accouirt!s in more tftill1' one n'ame, see the' chart on page. 4 for. guIdelines on whose mn:nQ~r to' enter. CertificatiOn Under penalties of perjury, I certify that 1. The number shown on this form is my c()(rect t~ayer Identification number (or I am Waiting_ for a:nuinber to be_issued to me), and 2-. I am n,()t.subje~'to backup' Withholding 'b'ecllus"e: (a) I ,_am ex"empt_ from backUp ,~ithholdhig, or (b) I have not been notified by the Internal A~ve_~ue Servi,c;:e (iA~) th'!!~ I :~m .subjf)ct ~<? b,~ck~p WithholdilJ_9 ~s a result of ,a fallu,ra'to report all,inter'est or- div!de'nds",~r (c) 'he !RS has notified me t!lat I am.no lorlge,r suoJec~.,to' backyp wlthlloldfng, and 3~ I ~m a U.S, citizen or other u.s. person ~deflned below),. _, . ,', . CertlflcatJon Instruc1lon~. You~ust cross:out)tem 2 above If )'ou have been notified by ,the IAS'.that you are' currently subject to backup . withholding-because you have failed to:report aU interest and dividends:onyour tax retum. For real estate transactions, item~2ldoes not-apply. For mortgage interest paid, acquisition or abandonment of secured property, caricellation of debt; contributions ta'-an individual retirement .arrangem'ent (IRA), and generally, paymen_t,s other than Interestand dividends, yOU are not required to sign ttie. C~fication, but you must p'rovid~ you~ ca-rect TJN.-Se~ the hl.s.tructlons on p~ge 4. ". Deflnltfon 01 a U.S" person. For federal taX p'urposes, y,oiJ are consIdered a U.S. person if y'ou are:' .' . , . . An In~:nvl<;t.ual who is ~. u.s. citizen C!r U:S. resident allen, . A partnership, corporation, company, or asspclatlon created or' organized In the United states or 'under the laws of the United states, . . An estate' (other tha.-~ ~ for,eign e'st~te), .or . A dornastlctrust (as defined In' Regulations section 301.7701-7). .. special rulosfor partners.hlps; Pa_rtnerships that conduct a trade or business-in the United states are generally re_quired to pay a withholding tax on.any .foreIgn partners' share of Income from such business, Further, In certain"cases wtiere a Form W-g has not been receIVed, ,a partnership Is required to preslJmethat a, partner Is II foreign person, and pay the withholding t~. .Theref9l",e.. if you Elr.e a U.R person'that Is a partner In' a partnership conducting a trade or busIness in the United states, provide Fbrm W-9.'to the partnership to establish your U.S. status and avoid withholding on your share of partnership Income. ' . The person who gives Form W-g 'to the partnership for purposes of establishIng ns U.S. status and avoiding withholding on .Its.allacable sh,are.of net Income from the partnership conducting 'a trade_ or busIness In the United States Is, in the f<,JlIowlng cases: . .' The U.S. owner Of a,dlsregarded entity and not the entity, Cat. No. 10Zl1X FOfITI W..9 (Rev. 10-2007) oj :~ '" m Q. :~ o .. l~ ~g .-~ ~~ ."<:- .. o ;: o ~ U; ~ ~ "' 0.15 oR., Taxpayer Identification Number IN Sign Here SignB~-,of 'U.8. ptlnilon" ~eneral h'lstructioris .Sectlon references are,fo the Ihternal Revenue Cooe unless _otharwise noted. .. . , , . I?urp.ose of FQrm A per:s-c:>:r who Is required to. file 'an InfOrmation return with the IRS must obtain your correct'taxpayer ldentifipation number (TIN) to. repart, for example, Jr:tGorna paid to. you, real estate transactions, mortgage interest you paId, acquIsition or abandonment of secured propi?rty, cancellation of debt, or contributions'you made to an IRA .Use Form W-9 only jf you are a u.s. person Qnciuding a resident alien), to. provide, your correct. TIN to the person requestIng It (the requester) and, when applicable, to.: '1. OertifY. that the TlN you are giving is' cOrreet (or you are waitIng. for a number to be lssue~); 2; Certify that you are f1~t s.ubject to backup with!ioldlfl9, or 3. Claim .exemptlon fr9rT1 ba9kuP withholding if you are a U.S. exempt payee. If applicable, you .ve also, C9_rtifylng that as a_ U.S. person, your allocable share of ariy partnerShip income from a U.S.' trade or business Is not subject to the withholdIng tax on foreign' partners' share of effectively ,connec~ed:income. Noto. If. a requester gives you a form other than Form W.9to request your TIN, you must uSa the req'l!6$t;er's form if it l!;i substahtfally sImilar to !his' Form W.g. " Contract for Goods and Services, Revised 06/30/2008, Page 5 of 9 Give form to'the ~-quester. 06 not .send to' the IRS. o ~einpt ~ee Requester's nllme and address (optional) I Social 567 Nlmjr or Date.~ .=<. Rogue Valley ~~. - - /i~~, Electric 5enrldq all .,._r elllc.tJ'I~" aeed. March 31, 2010 City of Ashland Attn: Scott Johnson Electrical Superintendent 90 N. Mountain Avenue Ashland, OR 97520 Re: Proposal for On-Call Electrical Contractor Position Dear Scott, Attached is a proposal for the On-Call Electrical Contractor position for the City of Ashland. We are also attaching copies of licenses and insurance information needed to retain this position. As you are aware Rogue Valley electric is well qualified and will provide all needed services of an experienced Journeyman Electrician. Please feel free to call me if you require any additional information. Thank you for the opportunity to provide you with this proposal. It is our privilege to work with you. We look forward to a long and successful business relationship with the City of Ashland. Sincerely, ~~ Steve Rouse Attachments P.O. Box 475 Phoenix, OR 97535 (541) 488-1937 CCB# 51466 ...".. .Rogue Valley /'z~i;'~" [Iectrlc / . '--" - -.- - 5enrklD8 all }"IMI:r ellllcb'lcal Deed. City of Ashland Electrical Contract Proposal PROPOSAL: On-Call Electrical Contractor The following is a proposal to provide the service of On-Call Electrical Contractor for the City of Ashland. We are confident that you will find that Rogue Valley Electric will best serve the City of Ashland's need for a journeyman electrician, taking into account price as well as experience, expertise, product functionality, suitability for this purpose and contractor responsibility under the requirements of ORS 279B.110. This proposal contains an introduction to our company, our fees / rate schedule proposed and our qualifications for this position. Thank you for your time and you may contact us at the following: Jonathan Robertson Steve Rouse Rogue Valley Electric, LLC (541) 488-1937 - Office (541) 621-1734 - Cell (541) 512-0530 - Fax P.O. Box 475 Phoenix, OR 97530 irrve@aol.com CCB #51466 Company Overview: Rogue Valley Electric is a full-service electrical shop serving the commercial, industrial, residential and retail sectors. Our office is based in Talent, serving the entire Rogue Valley and a five minute drive to Ashland. Rogue Valley Electric has served the City of Ashland's commercial and residential electrical needs for over27 years. We work in all phases of electrical design, installation, service and maintenance. The Rogue Valley Electric work force consists of licensed, skilled employees dedicated to providing you with courteous and professional service. We have been a family owned business in the Rogue Valley for over 27 years. Our workforce has over 50 years of combined experience. Rogue Valley Electric is known for our quality of work, on-time delivery and staying within budget. We take great pride in our work and strive to communicate honestly and effectively with our clients. We work hard to establish and maintain long-term relationships. , .~. Rogue Valley ~""". . /z~~~, Ele~trl~ Sl!l:rwldJi.8 aU YO_I' electric" Illled. City of Ashland Electrical Contract Proposal Qualifications: Rogue Valley Electric's qualifications for this position are as follows: Rogue Valley Electric has available the appropriate financial, material, equipment, facility and personnel resources and expertise necessary to meet and exceed all contractual responsibilities per ORS 2798.110 (2) (a). The company has over fifty years of combined experience. Detailed resumes of our staff are available upon request. We have financial accounts in excellent standing and can provide financial references on request. Rogue Valley Electric has completed previous work for the City of Ashland such as the electrical installations for Ashland's 911 Emergency Response Center. We installed critical back-up power and other services while retaining the essential power needs of the police facility throughout this remodel work. RVE fulfills the requirements of ORS 2798.110 (2) (b), "Completed previous contracts of similar nature with a satisfactory record of service," Rogue Valley Electrical fulfills all needed licenses and insurance requirements. Rogue Valley Electric has a satisfactory record of integrity. We meet the requirements ofORS 2798.110 (2) (c). , ."".. Rogue Valley ,1~~~" Electric . /. , .. -. . Serwlc.f:D8..u...~ electric." aeett.. City of Ashland Electrical Contract Proposal Fees / Rates: Electrical Repair jService Contract Rates: LICENSED JOURNEYMAN ELECTRICIAN - Hourly Cost $ LICENSED APPRENTICE ELECTRICIAN - Hourly Cost $ $61.50 $50.00 per hour per hour Hourly Rates - for OVERTIME or AFTER HOURS emergency calls: . LICENSED JOURNEYMAN ELECTRICIAN - OT Hourly Cost $ LICENSED APPRENTICE ELECTRICIAN - OT Hourly Cost $ $92.25 $75.00 per hour per hour Rogue Valley Electric is prepared to provide 24.hour "on call" emergency coverage. Any calls received outside of our regular business hours of 7:00 am - 5:00 pm Monday- Friday will be considered an emergency call and will be billed according to that rate. Overtime is calculated according to the requirements of ORS 2798.020-"Maximum hours ofIabor on public contracts; holidays; exceptions; liability to workers"; rules. The overtime rate will only be billed when the hours exceed the guidelines set in the above mentioned ORS 2798.020 rules. MATERIALS COST: Mark-up 15 % (expressed as percentage over cost) < State of Oregon License C-Electrical Contractor Building Codes Division PO Box 14470 Salem, OR 97309-0404 503-378-4133 .:FAX 503-378-2322 Licensee:' ROQUE VALLEY ELECTRIC LLC . . ...f . . . ".... ... License nUinber: 15-151C Expiration date: 07/01/20 II Address: . PO BOX 475 PHOENIX OR. 97535 ..~.lf 1 NON-TRANSFERABLE Cory Streisinger, Director Department of Consumer and Business ServiCC'S @ -4 STREET ADDRESS: CITY OF ASHLAND TAX REGISTRATION (FOR REVENUE PURPOSES ONLY) BUSINESS LOCATION INFORMATION 1007 S PACIFIC HWY PHONE: (541) 512-0530 OWNER It.iFORMATION ".,', ".", " ;,:.>:' :. C t]'7f~'O ff,; , .,'A;"Cc~;.TLJif'l( Jt.~Tdr~ :.' ~~Jr-l:'Li~J..,'~~,~:.LJ1 '," ,",;<C'~,;,,;,':: '; ,'/,i",::,;,;.','-",: :" REGISTRATION EXPIRES JUNE 30. REGISTRATION NO. BL-002990 NAME: STEVE ROUSE Barbara Christensen CITY RECORDERlTREASURER ROGUE VALLEY ELECTRIC LLC PO BOX 475 PHOENIX, OR 97535 2010 TO BE POSTED IN A CONSPICUOUS PLACE. .-, 1.- -....~: ".':t~: ~:.,:":. -:'/'<$", -<.t,\Ft:~~::i':"", >,&;=:t\ _4~ ". 0:f.'~~;~...:-"":"~, ,.d',j,,,,,, ~:> ~>:~r. _~~J~<"'> .-,-"_:_:,'_:;,;,,. "':':<:':,1 I 'f C> i#: :f:!~( .:,:)z:~:<~71~:::,_ ~:(;' ';;;1 STATE,C?>F'~~~~EGON:fv, :',< ,~, 'x>., r'S ;:~ );:'--"'-::~ ,~,3/?""_~~,:'1 ! ~I ..~ ~ ~';;S;~j ~:)!J ~,T:;! q2~~ ." '~;q~N p R A; ~ T: ,0 R ~,.~, 0 A R mi.'" ,'" .'";' I .." Iii';!. it; ;;;:;" jk UlIC'EN'SE cJ=RnrFfcA~T<E::: ;;1)';!' .i;l;;t\i;~:i".'!'~& I ;<F2:~:iS~kf~!t;~;~~~~::. %i~;;'J~~ ;'~0 ~;~{;\).A}:it ~n;~~t~;~,I.~~:~~E'NU'~~!:~i';514~g;~~';111 ,;(i; Rb'O'UEN'AttEY'ELECTRICj"LLC I ~i: ;;\gb ,~Q$;47R;:;;<;f. "ff ~;;: ,. I. i ':" 'i; .iPH0ENIX.OR 91535:1 tic; f. ! 0,~ ~<\f}(: ,rf,.":5? ;~h[ H: fA O?:!~;. i.:" is}tc:j;in!;~d iryJ;lcc;qrdan~ w!!~ Qregon Law as a Specialty Contractor/All Struct4res. '>:":~l "'<:::-'/ )0-:1J ..+,:> '-<?H~:j:'':;-' A:/ Jf .<i~:,/ v,::.;-" < 0' y- :. "..' _,:,__,__<:<::.\~::;:>.f~ '<< I' I. I I I " I ' I , ! License Details: EXPIRATION DATE' 021261~\61o ;\i;(1~\ ""V;dS:<!t;"/f,/, -"-<:1:> '::)/ \:) };f.. .:y ',~-'~ . >.,-.,:"- ENTITY TYPE: Lj'rtlited.Lia~nilY~oml!iinYl/i;f .~~~~ ~:~I~~t~~rto~~~'~::;~/~:'';i!!l)",\'j&r;*i; I M1NIMUM'INSiJRANCE AMOUIilT:'$1 ,000,000"" RMJiiSTEVENWARREN ROUSE :'b- }h .{?i, .'-'~'<,}. /'~', ::.-:;. <W '....;.,..vft...$.X .xy! " ;~> A:t' ''''F 'it, t!~ , Aj saifcorporation 400 High Street SE Salem, OR 97312-1000 Toll Free 1.80o-2~25 OREGON WORKERS COMPENSATION CERTIFICATE OF INSURANCE - . . -.-:... .. MAil TO: ROGUE VALLEY ELECTRIC LLC PO BOX 475 PHOENIX, OR 97535 The policy of insurance listed below has been issued to the insured named below for the policy period indicated. The insurance afforded by the policy described herein is subject to all the terms exclusions and conditions of such Dolicv. POLICY NO. 464166 INSURED: ROGUE VALLEY ELECTRIC LLC PO BOX 475 PHOENIX, OR 97535 POLICY PERIOD ISSUE DATE 10/01/2009 to 10/01/2010 10/22/2009 BROKER OF RECORD: LIMITS OF LIABILITY Bodily Injury by Accident $500,000 each accident Bodily Injury by Disease $500,000 each employee Bodily Injury by Disease $500,000 policy limit DESCRIPTION OF OPERATIONS/lOCATIONS/SPECIAlITEMS: All Operations IMPORTANT: The coverage described above is in effect as of the issue date of this certificate. It is subject to change at any time in the future. This,certificateis issued as.a matter-of.information:only and-confers no rights.to.tne.C6llificate holder. This certificate does not amend, extend or alter the coverage afforded by the policies above. AUTHORIZED REPRESENTATIVE ~r?J>' Jr l<c4d-iJ.- ~ President and CEO -1- MELBUR ACORD. CERTIFICATE OF LIABILITY INSURANCE CSR DB I DATE (MM/DDlYYYYI, ROGUE10 03/31/10 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Insurance Marketplace, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 1998 Skypark Dr Suite 100 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. Medford OR 97504 phone: 541-779-017? Fax: FAX 772-8235 INSURERS AFFORDING COVERAGE NAIC# INSURED INSURER A: American States Ins. Co. 19704 INSURER B: Rogue Valley Electric, LLC INSURER c: Steven W Rouse PO Box 475 INSURER 0: phoenix OR 97535 , INSURER E: COVERAGES . THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONOmON OF ANY CONTRACT OR OTHEROOCUMENT WITH RESPECT TO WHICH THIS CERTlFlCATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POliCIES DESCRIBED HERBN IS SUBJECT TO ALL THE TERMS, EXClUSIONS AND CONDmONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. D~ LTR NSR TYPE OFIN5URANCE POLICY NUMBER DATE M DATE MMIODIYY'-- LIMITS ~NERAlllAElIUTY EACH OCCURRENCE $1,000,000 A X X COMMERCIALGENERAlLlABllITY 01-CI-325445-1 02/10/10 02/10/11 PREMISES Ea OCClJrllnce\ $200,000 - W CLAIMS MADE [!] OCCUR MED EX? (Anyone pamn) $10,000 - PERSONAL & ADV INJURY $1,000,000 - GENERAL AGGREGATE $2,000,000 ~~AGG~n~LIMIT APrlS :ER: PRODUCTS. COMPtOP AGO $2',000,000 POLICY ~~8r LOC ~OMOBILE UABIUTY COMBINED SINGLE LIMiT $ ANY AUTO (Eaaccldenl) ---1 ---' All OWNED AUTOS BOOD..Y INJURY $ SCHEDULED A1JTOS (Perpel1itMl) - - HIRED AUTOS 60DllYINJURY (Perllccldent) $ ----j NON-OWNED AUTOS PROPERTY DAMAGE $ (Peraccidanl) . ~~GE UABIUTY AUTO ONLY. EA ACCIDENT $ ANY AUTO OTI-lER THAN EA ACC $ AUTO ONLY: AGG $ pESSJUMBRELLA llABIUTY EACH OCCURRENCE $ OCCUR D CLAIMS MADE AGGREGATE $ $ =l DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND lroRlLI~lTS livER'" EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ Am PROPRlETORfPARTNERlEXECUT\VE OFFICERlMEt-I.BER EXCLUDED? E.L. DISEASE. EA EMPLOYEE $ ~~~8l'P"FMvl~foN5 below E.L.. DISEASE. POL.ICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCA.TIONS 1 VEHICLES I EXCLUSIONS ADDEO BY ENDORSEMENT' SPECIAL PROVISIONS Certificate holder is additional insured per the attached CG7635 02/07 CERTIFICATE HOLDER CANCELLATION ASHLAND SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, TKE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRmEN City of Ashland All Officers NOTICE TO THe CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO so SHAlL and Employees IMPOSE NO OBUGATION OR LIABIUlY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 90 N Mountain Ave. Ashland OR 97520 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE - --------------.------ -.- -.----- --- -.-... ----..-- -----.------------- ACORD 25 (2001/08) @ACORDCORPORATION 1988 nAlI..... A 'CERTIFICATE OF INSURANCE INSU.AN'\ SUCH INSURANCE AS RESPECTS THE INTEREST OF THE CERTIFICATE HOLDER NAMED BELOW WILL NOT BE CANCELED OR OTHERWISE TERMINATED WITHOUT GIVING 10 DAYS PRIOR WRITTEN NOTICE TO THE CERTIFICATE HOLDER, BUT IN NO EVENT SHALL THIS CERTIFICATE BE VALID MORE THAN 30 DAYS FROM THE DATE WRITTEN. THIS CERTIFICATE OF INSURANCE DOES NOT CHANGE THE COVERAGE PROVIDED BY ANY POLICY DESCRIBED BELOW. This certifies that: 12] STATE FARM MUTUAL AUTOMOBILE INSURANCE COMPANY of Bloomington, Illinois D STATE FARM FIRE AND CASUALTY COMPANY of Bloomington, Illinois D STATE FARM COUNTY MUTUAL INSURANCE COMPANY OF TEXAS of Dallas, Texas D STATE FARM INDEMNITY COMPANY of Bloomington, Illinois, or D STATE FARM GUARANTY INSURANCE COMPANY of Bloomington, Illinois has coverage in force for the following Named Insured as shown below: NAMED INSURED: ROGUE VALLEY ELECTRIC LLC ADDRESS OF NAMED INSURED: 1007 s PACIFIC HWY, TALENT, OR 97540 POLICY NUMBER 058 8869-E16-37B 008 4539-A19-37C 114 3148-Fl5-37 112 3265-D27-37A EFFECTIVE DATE OF POLICY 11/16/10-05/16/11 ~ 01/19/10-07/19/10 12/15/09-D6/15/10 10/27/09-04/27/10 DESCRIPTION OF VEHICLE (Including VIN) 95FORD VAN 96FORD VAN OOCHEVY VAN 89DODGE p/u LIABILITY COVERAGE 12] YES DNO 12] YES DNO 12] YES DNO 12] YES DNO LIMITS OF LIABILITY a. Bodily Injury 100 100 100 100 Each Person .- Each Accident 300 300 300 300 b. Property Damage Each Accident 50 25 25 50 c. Bodily Injury & Property Damage Single Limit Each Accident PHYSICAL DAMAGE 12] YES DNO 12] YES DNO 12] YES DNO 12] YES DNO COVERAGES a. ComDrehensive $ 100 Deductible $ 100 Deductible $ 100 Deductible $ 100 Deductible 12] YES DNO 12] YES DNO 12] YES DNO 12] YES DNO b. Collision $ 250 Deductible $ 250 Deductible $ 250 Deductible $ 250 Deductible EMPLOYERS NON-OWNED DYES 12] NO DYES 12] NO DYES i:8JNO DYES i:8JNO CAR LiABILITY-COVERAGE HIRED CAR LiABILITY DYES 12] NO DYES i:8JNO DYES 12] NO DYES 12] NO COVERAGE FLEET - COVERAGE FOR ALL OWNED AND LICENSED DYES i:8JNO DYES i:8JNO DYES i:8JNO DYES i:8JNO MOTOR VEHICLES Signature of Authorized Representative Name and Address of Certificate Holder CITY OF ASHLAND LTCP,AGENT 37-2155 03/31/10 Title Agent's Code Number. Date Name and Address of AQent INTERNAL STATE FARM USE ONLY: 0 Request permanent Certificate of Insurance for liability coverage. . 122429.3 Rev. 07-26-2005 0 Request Certificate Holder to be added as an Additional Insured.