HomeMy WebLinkAbout2010-046 IGA - FBI COST REIM IJURSEM ENT AGREEMENT
BETWEEN
Till; FEDERAL BUREAU OF INVESTIGATION (FBI)
AND
ASIILAND POLICEDUARTIVIENT
TASK FORCE FILE C N7 jS5
Pursuant to Congressional appropriations.life HAI receive;authority to pay oveni nic I;ir police
offlicersassigned to file 11irmalizedRouthern Oregon I ligh-Tech Crimes Task Force as set forth
below Ibr expenses necessary for detection, investigatiOn.and prosecution of crimes against the
I)ailed States, it is hereby agreed between the FBI and the City DJ'Ashlnild Police Departincin
located at 1155 Fusi Main Simet. Ashland. Oregon 97520 Taxpayer Identification Number: 91-
0002117,13hone Nunibm (5-111-189-521 1 that:
rcyuired landing, rcimbune the agency Ibr ucertimc payment,made to affil rrs assigned lids-
time to the task force.
2. Requests for reinibursnnent will be madc on a monthly basis and should be ronvartled in
the ml ficld office its soon as practical after the firit of the month which IbIlows the month for
which reimbursernent is requested. Such requests should be lbruarded by a Supervisor ol'the
agency to the FBI Task Force Squad Supervisor and Special Agent in Charge lor their review.
approval,and processing for payment:
3. Overtime rchubunwinvnis will be made directly to the agency by the 1:111. All overiijoe
reimbursement payments are made by electronic fund transfer(ITT). An ACI I Vendor!
Miscellaneous Payment Enrollment Fonu must he on file with the 1:111 to lacilifale EFT.
4. Overtime reimbursements will he calculated at file usual rate for which the individual
officu's tinic would he compensated in the absence of1his agreement. I loweversaid
reinibursement,per ollicer, shall not exceed monthly and/or annual limits emablished annually
by the FBI. The limits.Calculated using t-ederul pay tables,will he in edict Air the Federal fiscal
year rLilloill" from OC10bef I't,11'01lc year 1hroughSeptembur-10"'oI*(hv following%ear, unle<s
changed during file period. The 1:111 resmes the right to change the reimbursement limits.
upward or dowimird• for subsequent periods based on fiscal priorities find appropriations limits.
The 1131 will notiry the agency of the applicable antitud limits prior to October I"of cull )ear.
5. I'lic number ol'agency officers assigned Full-time to the task force and entitled it)
overtime reimbursement h)� life 1:131 shall be approved by the 17111 in advance of each fiscal )car.
Bused on the needs of file task force, this number may change periodically.upward or
downward.as approved ianklvancc by the 17111.
Jt 2'0 CRA wmjdate? '.?,1)4
•
I ,
6. Prior to sihmissiun ofamy overtime rcinhurscntcnl rcyucsu,the agency nutst prepare an
official documem seuing forth the identity of each oiliccr assigned full-time to the utsk fi+rce,
along with the regular and overtime hourly rates for each officer. Should an officers chmtge
during the year,a similar suncnicnt must be Prepared regarding the Here uRiccrs prior to ;
submitting any overtime reimbursement requests for the oflicers. The ducunient should be sent
tithe field office fix 1:131 review and approval.
7. Bach request tar rrintbunenmm will include the n:une.rook: ill number. ovcnintn
compensation rile, nuniter of reimbursable hours claimed. and the dates of those hours for cacti
ollicer for whom reimhurxmew is sought. The request muse be accompanied by it certification.
signed by an appropriate Supervisor of the agency,that the request has been personally reviewed.
the inilmnmion described in this paragraph is accurate. and the p e somiel liar whom
reimbursement is claimed were assigned till-time to the task Ibrce.
S. Each request for reimbursement will include an invoice number, invoice date, taxpayer
identification number(TIN),and the correct banking information to complete the elcelronic fund
transfer. The ncc+saq•bunking inlarniatiou is the Depositor itor Account Title, Bank Account
Number,Routing 1\mmler.and'I ype of Account(either checking,savings,or lockbom. If the
banking infomation chances,a new ACH VendorAliscellancous Payment Enrollment Foml
must be submined to the 1:131.
9. Requests for reimbursement must be received by the I'M no.later than December 31"of
the nest fiscal year for which the reiniburwinent applies. For example,reinthurseniems for the
fiscal year ending Scpknibx r 30. 2005 must he received by the FBI by December 31.21105. Tlie
Ff31 is not ohligaied to reimburse any requests received alier that tine.
10. This agreement is elleciive upon signmure of the parties and will remain in effect for the
duration of the agency.s participation in the task force.comin;eat upon approvA of nec,•ssary
funding, and unless terminated in accc,rdance with the provisions herein. This aureement may he
modified at any lime by wriuen consent of the parties. It non be temtinnickkit any lime Mont
mutual consent of the parties, or unilaterally upon written notice from the tcrtninating party to
the other park•at least 30 days prior to the icrmination dine.
FOR TIIE AGENCY- FOR TIIE FBI:
Date Special Agent in rYl urge , )ate
C•ontr •tine Of rrcr 4mm l);de�
1111 eady ,rt rs
Maury V.Taylor
x rn rx 1st ,r,tru:s ±.ru Contracting officer
Federal Bureau of Investigation