HomeMy WebLinkAbout2010-057 Agrmt - Jackson Cty Community Justice
CITY RECORDER
AMENDMENT NO 2
TO
Master Participating Agreement
BY AND BETWEEN
Jackson County Community Justice
AND
City of Ashland
NOW THEREFORE, the Agreement is hereby amended as follows:
IV. Term
As of July 1, 2010, term of agreement will be extended for 2 years, expiring June 30,
2012.
EFFECTIVE DATE: This amendment shall become effective upon signatures by both
parties. Except as expressly amended above, all other terms and conditions of original
agreement are still in full force and effect.
AGREED:
Jackson County
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Name
.--DANNY JORDAN
County Administrator
Title
Y/7 / 10
Date
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Date
Jackson County Transition
Center
JACKSON COUNTY
Community Justice
Linda Sawyer
Contract Representalive
5505 S. Pacific Highway
Phoenix, OR 97535
Phone: 541-774-6637
Fax: 541-774~28
sawyerlj@jacksoncounty.org
www.jacksoncounty.org
May 17, 2010
City of Ashland,
Attn: Karl Olsen
90 N Mountain Avenue
Ashland, Oregon 97520
Dear Ms. Olsen:
Please find enclosed your fully executed Amendment No.2 to Master Participating Agreement between
Jackson County Community and the City of Ashland.
Please accept my apology for mistakenly sending you the prior Amendment No. I in the first mailing.
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Jackson County Transition
Center
JACKSON COUNTY
Community Justice
Linda Sawyer
Contract Representalive
5505 S. Pacific Highway
Phoenix, OR 97535
Phone: 541.774-6637
Fax: 541-774-6628
sawyerlj@jacksoncounty.org
www.jacksoncounty.org
February 23, 2010
City of Ashland,
Attn: Karl Olsen
90 N Mountain Avenue
Ashland, Oregon 97520
Dear Ms. Olsen:
The Mater Participating Agreement between Jackson County Community Justice and City of Ashland
will expire on June 30, 2010. Enclosed please find Amendment No.2 which extends the agreement for
two more years, expiring June 30, 2012.
If you agree to the amendment, please have the city signatory sign all three enclosed originals and return
them to my attention before May 1,2010. Once all signatures are obtained, I will return one fully
executed original for your files.
We appreciate the work opportunities the City of Ashland has rewarded us with over the past 10 years
and hope to continue our partnership. Please contact me if you have any questions at 541-774-6637 or e-
mail at sawverli@iacksoncountv.org.
Enclosure(s): 3
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AMENDMENT NO 1
TO
Master Participating Agreement
2005-2006-09
BY AND BETWEEN
Jackson County Communitv Justice
hereinafter referred to as County
AND
. Citv of Ashland
hereinafter referred to as City
NOW THEREFORE, the Agreement is hereby amended as follows:
IV. Term
As of July 1, 2008, term of agreement will be extended for 2 years, expiring 6/30/10.
EFFECTIVE DATE. This amendment shall become effective upon signatures by both parties. Except
as expressly amended above, all other terms and conditions of original agreement are still in full force
and effect:
AGREED:
County
CL~~
Name
....... DANNY JORDAN
County Administrator
Title
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. Date
,
Title
31 \0., \)'15
Date
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CITY RECORDER
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MASTER PARTICIPATING AGREEMENT
2005-2006-09
Between
JACKSON COUNTY COMMUNITY JUSTICE
And
CITY OF ASHLAND
I. ORS 190 AGREEMENT WITH THE CITY OF ASHLAND
TIris Participation Agreement is hereby entered into by and between the Jackson County
Community Justice, hereinafter known as the County, and City of Ashland, hereinafter
known as the City. A unit oflocal government may enter into a written agreement with any
other unit or units of local government for the performance of any or all functions and
activities that party to the agreement, its officers or agencies have authority to perfonn.
(ORS 190)
n. RECITALS
A. Jackson County is responsible for supervision and treatment of offenders. It desires
to place selected rninimwn-security offenders in appropriate work situations 10
perform work for public benefit while providing opportunities for participation
offenders to learn work skills and develop appropriate work habits. These training
activities will aid the clients in successfully re-entering society with practical skills
and a viable work ethic.
B. The City is responsible maintaining the land and serving the people within City of
Ashland. The parties have a mutual interest in maintenance of the aforementioned
maintaining the land and serving the people. The City and the County desire to
cooperate in a program of improving resources in the City and to do such work with
Community Justice Work Crews. Work will consist of maintaining the grounds of
city buildings, cemeteries and parks, trail maintenance, litter pick -up, cleaning
ditches, fuel reduction, chipping, breaking and emptying bags of leaves Wld similar
mWlual work.
C. City can facilitate and accomplish work projects for the City by hosting the Jackson
County Community 'Justice Work Crews, which provide work and training
opportunities for the crews.
m. AGREEMENT
A. RESPONSIBILITIES
In consideration of the above premises, the parties agree as follows:
(1) Mutual - County and City shall mutually agree upon a schedule for
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the performance of the County's services, allowing time for the City
Project Manager to review the work.
(2) City of Ashland -City
(a) City will supply a Work Order, in the general form provided
as Exhibit A, for each job with Project Work Specifications.
Each job will be unique.
(b) City will supply a person to inspect the work of the County.
City will not be on site supervising the County work crew.
(3)
COUNTY-CountY agrees to:
(a) PerfQrm directly the work under this Agreement as
described in work order referred to in subparagraph III
(2)(a).
(b) County agrees to provide all equipment, tools, labor and
materials required to carry out the specifications of the
projects. The work shall be performed using the County's
own equipment. The County shall furnish all supplies and
parts.
(c) County agrees to perform the work expeditiously in
conformance to specified Work Orders and in accordance
with relevant industry standards.
(d) County agrees to provide a Work Crew Supervisor on site
to directly supervise and lead clients on the crew.
B. CHANGES IN WORK
The County will perform no work beyond that described in the Work Order except
pursuant to written change orders submitted to the County by the City.
IV. TERM
The term of this agreement shall begin on the date all parties have signed the agreement
and terminate on June 30, 2008.
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v. CONSIDERATION
A. City shall be billed by the County, per eight hour day, the following rates:
Job Type Minimum # of Clients Price per crew or rental
Work Crew 6 400.00
Brusbing 6 450.00
Chipper Rental 127.50
Chipping Crew 2 450.00
B. Reimbursement for work performed shall not exceed a maximum as may be
specified in the Work Order without written consent of both County and City.
C. Consideration shall be paid only after completed work has been inspected and
approved by City Project Manager, upon submission of invoice. Invoices for all
work performed under this agieement sball be sent to City of Ashland, Attention:
Michael Morrison JR., 90 N Mountain Avenue, Ashland OR 97520. City agrees
to pay invoice within (30) days of receipt providing County has met all conditions
and requirements of the agreement. .
VI. TERMINATION
A. . This agreement may be terminated immediately at any time by mutual consent of
both parties, or by either party upon (10) days written notice, in writing, delivered
by certified mail. Either party may terminate this agreement effective
immediately upon delivery of written notice to the other under any of the
following conditions:
(I) If funding from federal state or other sources is not obtained and continued
at levels sufficient to allow for purchase of the indicated quantity of
services, the agreement may be modified to accommodate reduction in
funds. .
(2) Iffederal or state laws, rules, regulations, or guidelines are modified,
changed or interpreted in such a way that services are no longer allowable
or appropriate for purchase under this agreement or are no longer eligible
for the funding proposed for payment authorized by this agreement.
(3) If any license or certifications required by law or regulation to be held by
County to provide the services required by the agreement is for any reason
denied, revoked or not renewed.
B. Any termination of this agreement under paragraph A. of this section shall be
without prejudice to any obligations or liabilities of either party already accrued
prior to termination.
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VII. DEFAULT
A. City by written notice to County of default, including breach of agreement, may
terminate the whole or any part of this agreement:
(1) If County fails to provide services called for by this agreement, or any
extension thereof; or,
(2) If County fails to perform any of the other provisions of this agreement, or so
fails to pursue the work as to endanger the performance of this agreement in
accordance with its terms, and the receipt of written notice from City fails to
correct such failures within three days or such longer period as City may
authorize.
B. The rights and remedies of City provided in this section shall not be exclusive and
are in addition to any other rights and remedies provided by law or under this
agreement.
Vlll. GENERAL CONDITIONS
A. RECORD MAINTENANCE
County shall keep and maintain complete and accurate records concerning all
aspects of the work. County shall allow City representative to examine and copy
records which are pertinent to the agreement while the work is in progress and .
within six years after the completion of the work or termination of the agreement.
This includes a daily log of who worked at each site on each day.
B. ASSIGNMENT
County shall not assign or transfer interest in this agreement without the express
written consent of the City.
C. AMENDMENTS
Terms of this agreement shall not be waived, modified, supplemented or
amended, in any manner whatsoever except by written instrument and as signed
by both parties.
D. FORCE MAJEURE
County shall not be responsible for delay or default by fire, riot, acts of God and
war, which is beyond the County's reasonable control.
E. W AlVER
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The failure of City to enforce any provision of this agreement shall not constitute
a waiver by City of that or any other provision.
F. INDEMNITY
To extent permitted by the Oregon Tort Claims Act, County will indemnify and
defend City from any claim or liability resulting from error, omission, or act of
negligence on the part" of the County, its officers, employees, or agents in the
performance (or nonperformance) of work done pursuant to a Work Order
provided by City. Provided, however, that neither party shall be required to
indemnify the others for any claim, loss or liability arising solely out of the
wrongful act of the others officers, employees or agents.
G. INSURANCE
The County is self-insured and maintains adequate and appropriate types of
insurance coverage in amounts no less than state law requires for workers
compensation, comprehensive general liability covering both bodily injury and
property damage, and automobile liability covering both bodily injury and
property damage. Should other parties require that additional insurance coverage
beyond State of Oregon levels be maintained throughout the term of this
agreement, such parties agree to reimburse County for the additional cost as
determined by the County Risk Management Office.
H. COMPLIANCE WITH APPLICABLE LAW
County agrees to comply with all federal, state, county and local laws, ordinances
and regulations applicable to the agreement.
I. MERGER
This agreement constitutes the entire agreement between the parties. No waiver,
consent, modification or change of terms of this agreement shall bind either party
unless in writing and signed by both parties. Such waiver, consent, modification
or change, if made, shall be effective only in the specific instance and for the
specific purpose given. There are no understandings, agreements, or
representations, oral or written not specified in this agreement regarding this
agreement. County, by the signature of its authorized representative, hereby
acknowledges that it has read this agreement, understands it and agrees to be
bound by its terms and conditions.
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IN WITNESS WHEREOF, COUNTY and CITY OF ASHLAND have executed this agreement
as the date signature below.
COUNTY
'"'IA.NNYJORDAN
(ou."ty Administrator
(printed Name)
CITY OF ASHLAND
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. (printed Name)
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(Date)
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(fitle)
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(Signature)
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(Title)
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(Date)
APPROVED AS TO FORM:
G }te/}1~
Douglas M McGeary
Assistant County Counsel
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Project Work Order Form
Jackson County Community Justice
Scheduling - Frank Drake: 774-6638
Questions - Kayce Brown: 774-6637
Fax: 774-6629
Requesting Agency:
Contact Person:
Phone Nwnber:
Cell Nwnber:
Fax Nwnber:
Coordinating Project Manager in the field who will explain the project and specifications,' what
equipment needed, plan work schedules:
Project Manager and Phone Nwnber:
Description of project, equipment or tools requested, special consideration or restrictions:
Requested Date:
Ongoing:
Agency Representative:
Date:
CITC Representative:
Date:
Please fax request to 774-6629
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