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Home My WebLink About2010-065 CONT AMND #1 - Thornton Engineering ENGINEERING SERVICES CONTRACT AMENDMENT NO.1 Engineering services contract made on the date specified below in Recital A between the City and Engineer as follows: Recitals: A. The following information applies to this contract CITY: CITY OF ASHLAND ENGINEER: Thornton Engineering, Inc. City Hall PO Box 476 20 E. Main SI. Address: Jacksonville OR 97530 Ashland, Oregon 97520 (541) 488-5347 FAX: (541) 488-6006 Tele: 541/899-1489 Fax: 541/899-3419 Date of this agreement May 4, 2010 B: RFP Date: January 6, 2008 Proposal Date: February 10, 2008 112,3 City Contracting Officer: Michael R Faught, Director of Public Works 112.4. Project: Liberty Street Improvement 116.1. Engineer's Representative: Michael P. Thornton PE, President 118.3. Maximum Contract Amount $36,030.00 B. AMENDMENT NO.1 1. Modification to "Services to be provided" Add services per attached proposal and cost estimate dated April 16, 2010 and made a part of this amendment. 2. Modification to "Compensation" A Add cost of extra work = $10,780.00 B. Adjusted total contract amount = $46,780,00 CONSULTANT BY M/0,o~~ Fed,ID# 13-/~o95J1 CITY BY ~ ~ - .e.... GJ- .... Finance Director REVEIWED AS TO CONTENT BY ~......D \l.~ City Department Read Date: ~/(() / ';J.o/i> Coding: (for City use only) ~ THORNTON . fNGINffRING INL April 16,2010 Morgan Wayman, Project Manager City of Ashland, Public Works Engineering 51 Winburn Way, Ashland OR 97520 Email: waymanm@ashland.or.us Subject: Scope Revision - Contract for Engineering Services Liberty Street Improvements, Ashland, OR Dear Morgan: Please find attached a Revised Scope and Cost of Services fot the Liberty Street project The original contract amount was 36,030.00. TIle revised Scope includes additional services . , which cost $10,750.00 for a revised contract amount of$46,780.00. Please call me if you have any questions. Sincerely, Thornton Engineering, Inc. By:fl1~f'~ Michael P.Thornton, President Enclosures -~\---.......l\_.._:..:__l\_.":a.I.._..fll:l..._. ~'-~..... :___....__.._~ .,n'no\__..:~_..1 ..___ I_u_ A 1 ~ In ..I.... Office (541) 899-1489 Fax (541) 899.3419 P,O, Box 476, 260 N. 3rd Slreel, JackSOnVille, OR 97530 , , . EXHffiIT A Scope and Cost o/Services LIBERTY STREET IMPROVEMENTS CITY OF ASHLAND, OREGON ITEM ACTIVITY Sclzelnatic Design I Topographic and Boundary Survey 2 Civil Sitework Field and Record Research CONSULTANT Subcontract with Polaris Surveying Thornton En$ineering (fE) - Included 3 Attend Planning and Design Meetings (3 Meetings) TE~ Included Design DevelopmenVConstruction Documents 4 On Site Storm Drainage Design 5 On Site Street Design Plan & Profiie 6 All Pavement Section Design 7 Erosion & Sediment Controi Plan TE - Included TE - Included TE. Included TE - Included 8 DEQ Application - 1200C . 9 Respond to Agency Revisions, Redlines and Requests 10 Prepare Final Plans Not Included TE - Included TE - Included 1 I Civil Engineering Coordination and Administration TE - Included Construction 12 Permits Not Included 13 Civil Sitework Engineer's Const. Cost EstimateIBid Schedule TE - Included 14 A~end Pre-Construction Conference TE - Included 15 Respond to Bid Inquiries TE - Included 16 Respond to Construction Inquiries 17 Construction Observation TE - Included Owner's Representative - Not Included 18 On Site Record Drawings TE - Included FIXED FEE TOTAL: $36.030.00 'Revision /0 Scope - 4/16/20010 19 Prepare Alternate Alignments to Accommodate RlW TE. Included 20 Sanitary Sewer Design 21 Water System Design 22 Retaining Wall Design 23 Electrical Utility Design 24 . Driveway Modifications TE - Included TE ~ Included TE -Included TE - Included TE -Included 25 Plan and Profile Revised Alignment Design TE-Included 26 Additional Coordination & Administration TE - Included Subtotal Revisions: $10,750.00 REVISED CONTRACT TOTAL: $46,780.00 Z:IPROPOSALIMunicipallAshlandlUberty Street Improvements 20081Revlsed scope and cost 4-16-10 4/16/2010 '. CITY RECORDER Page 1/1 . "A' CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 ! ~',-::,-iOATE~Tg:~;~'~f~ 7/1/2009 i'liD'ip.01NlJMBERDf 08251 VENDOR: 003753 THORNTON ENGINEERING, INC PO BOX 476 JACKSONVILLE, OR 97530-0476 SHIP TO: Ashland Public Works (541) 488-5587 51 WINBURN WAY ASHLAND, OR 97520 FOB Point: Terms: Net Req. Del. Date: Speciallnst: Req. No.: Dept.: Contact: Jim Olson Confirming? No rl:cJuanti'iv,it,! _Juriii,~,;;, .- " ::'- ,', -- - .Des'crioticin ': ' . ..:. ' .', ,"ic ;'; i~;:,: (Hlitp.ri.te;~~. B'EXiYp.fi~lll. , , .. .. " .. .... THIS IS A REVISED PURCHASE ORDER Engineering design and construction 36,030.00 support services for the Liberty Street Local Improvement Project No. 2004-21 (See attached scope of services, Exhibit B and Exhibit C) Processed change order 05/14/2010 10,750.00 Change Order No. 1 Add services per attached 'proposal and cost estimate dated April 16, 2010. -- SUBTOTAL 46780.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 46,780,00 ASHLAND, OR 97520 ,,~cc_oul1tlNumberA;?~~:: : ,J :"Rroject,Numller.-- : \; ': ._..~AmQunt , ;,UTA.ccliili1~Nun\6.i;,~i1_p.roject'NiTriijjij. E 260.08.35.00.70420 E 260.08.41.00.70420 E 200421.100 E 200421.100 8420.40 38 359.60 70 ,cfl,<~. '~ ~~c) Au rized Signature VENDOR COPY I FORM #12'1 ~~''''7~~'''::'''-' ~ ; -_"-' '__0.'--_,_>:-,' PERS:ONAL. SERVICES .:"."",..', ,~':""':""<':""-o.,..' _,_' .- .;__ .....:.:..__ CHANGE ORDER/CONTRACT AMENDMENT APPROVAL REQUEST FORM 'CITY OF ASHLAND ~ attached contract amendment ~F"~'--:-:--'~"";'-" ".','","- "-;-r:- -"- ---, -:--:-~:-, corit'i'act,:AmEm'dihent fcirPERSONAL SERVICES $ -;3 6 CJ 3eJ . ~ , (0 Original contract amount r ~ .y;;; Total amount of previous contract amendments If "No", City Council apprDval is required. City Council approval was received on % of original contract /0 7'5>c:/ ~ ~E3 t' ' , ~ r % of original contract ..<>::J/'. '7/2.0.,:?1!tJ /'..., a 1'>. $ 'T b c ~ ( _---7. -% of originat contract , YES_NO ~tAPPlicable_ t9 ? - p ~ - /0 (Date) Amount of this contract amendment TOTAL AMOUNT OF CONTRACT 1< the total aggregate cost change for the Personal Services contract less than or equal to 25% of the original contract amount? Are there any applicable performance or payment bonds and insurance coverages V tola! need to be adjusted to account for the change in the contract amount? YES _ NO ~ Not Applicable_ Contract amendments for personal services are subject to the following conditions: The original contract imposes binding obligation on the parties covering the terms and conditions regarding changes in the work; or the amended contract does not substantially alter the soo?e or nature of the project. Has either of these conditions been met? YES /' NO_ N/A If "NO", Council approval is required. Council approval received on (Date) Was the original contract approved by the City Council, or is it exempt? YE$ (Approved by Council) NO (Exempt/Not Required) (Date) C O;;1ments 1 Additional Information: c?~~ c:J2.----r cLe.r ~a~ ;;CJ.n r L tC~ ~~ (j -- //) . t:f!? "7 - / c.r - '/0 . (Reason for exemption) aT'~p'~ cZtf('~y #-?t... ~ 6t~. J ::>--& ( c:) v r,,"ared by: Piease circle: ~ro~ Not Approved A'94-..':L-. - t?/~ Lee Tuneberg Date: ~j ~f 0 Department: C::!~9: Form #11- Contract Amendment Approval Request Form - PERSONAL SERVICES, Page 1 of 1,5/14/2010 CITY OF ASHLAND A request for a Purchase Order REQUISTION FORM Date of Request: THIS IS A REQUEST FOR A: , Required Date of Delivery/Service: I~I [X J Change Order (existing PO# 8251 Vendor Name: Address: City, State, Zip Phone: Project Title: Project Number: Thornton Engineering, Inc. POBox 476 Jacksonville OR 97530-0476 541-899-1489 Liberty Street Improvement 2004-21 Services Only Solicitation Process: II Exempt [] 3WriltenQuotes{coples attached) ( J Sole Source {XI Invitation to Bid (copies on file) [ J Less than $5000 ( I Request for Proposal (copies anti!e) Description Tolal Cost ~< ~. l~.]~j ~'~"'~,' ""'~',"' ,'. ~J ..' ~: ,~ It.t'J.i~' . ~ h. '-, ,/ ~:' ,\:.~. ", 'Il..- .:~ priorChangeordersl~~m Total Change Order Amount I'frtf:]1~1}~~~ Rev,'sed Contrac ~;r}!;ili;~:~;,.-~ i~JHf:m:t;" ' ,~,.46i7.80.00,\ Account Number 260.08.35,00,704200 (18%) "Please attach the Original signed contract and Insurance Certificates. Employee Signature: NOTE: By signing thO Account Number 260.08.41.00.704200 (82%) Supervlsorl Dept. Head Signature: ~ \ ~ ~ 0., 0 ~ ~ certify tha the above request meets with Cuy of Ashland Solicitiation Process requiremen s and can be provi ed when necessary. G:Pubwrks\Eng\DeptAdmin\EngineerV'roject\99-38 Schedule A Change Qrders\D4-21 Change order 4 21 to.xls Updated on: 10113103