HomeMy WebLinkAbout2010-0601 Regular MIN
ASHLAND CITY COUNCIL MEETING
June I, 2010
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MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 1,2010
Council Chambers
1175 E. Main Street
CALL TO ORDER
Mayor Stromberg called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilor Voisin, Navickas, Lemhouse, Silbiger and Chapman were present. It was noted that Councilor
Jackson would be arriving late.
MAYOR'S ANNOUNCEMENTS
Mayor Stromberg announced vacancies on the Historic, Planning and Tree Commissions.
SHOULD THE COUNCIL APPROVE THE MINUTES OF THESE MEETINGS?
The Regular Meeting minutes of May 18, 20 I 0 were approved as presented.
SPECIAL PRESENTATIONS & A WARDS
Mayor Stromberg's Proclamation of Flag Day in Ashland was read aloud.
CONSENT AGENDA
1. Will Council approve the minutes of Boards, Commissions, and Committees?
2. Will Council approve a laboratory services agreement with the Oregon Department of
Environmental Quality for required testing under Senate Bill 737 for potential contaminants that
have been designated priority pollutants?
3. Does Council have any questions regarding the agreement between City and Parks approved for
FY2010 budget at the February 8, 2010 Joint Meeting or the updated agreement for FY2011?
4. Will Council, acting as the Local Contract Review Board, approve a public contract to procure a
new 2010 AItec 60' Bucket Truck ($195,495.00), and declare the intended trade-in, Vehicle # 301,
1997 Bucket Truck ($l1,OOO.OO).as surplus, for a total amount of $184,495.00?
5. Should Council approve continuance of First Reading of an ordinance setting the tax levy amount
for Fiscal Year 2010-2011 from the June 1 to June 15 agenda?
6. Will Council, acting as the Local Contract Review Board, approve a contract-specific Special
Procurement requesting approval to directly award a public contract for the specialized services of
a graphic designer to create and provide interpretive materials for visitor services throughout the
parks system?
7. Will Council approve an Intergovernmental Agreement with the Oregon Department of
Transportation to complete the Transportation System Plan update?
8. Will Council, acting as the Local Contract Review Board, declare the items listed on the attachment
as surplus property and will the City Council authorize a sealed bid auction be conducted to dispose
of the vehicles and equipment being declared surplus property?
9. Does Council wish to approve the Ambulance Operator's License renewal for Ashland Fire &
Rescue?
Councilor Chapman requested that Consent Agenda item #7 be pulled for discussion.
Councilor VoisinlNavickas mls to approve Consent Agenda items #1 through #6 and items #8 and #9.
Voice Vote: all AYES. Motion passed.
ASHLAND CITY COUNCIL MEETING
June I. 2010
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Community Development Director Bill Molnar explained redevelopment projects at Croman Mill and possibly
in the Bi-Mart and Shop-N-Kart site have renewed interest in looking at Tolman Creek Road and Ashland
Street as a transit oriented hub and the intersection would be included as part ofthe Pedestrian Node Analysis. '
Councilor Voisin/Chapman mls to approve Consent Agenda item #7. Voice Vote: Councilor Voisin,
Navickas, Lemhouse and Chapman, YES; Councilor Silbiger, NO. Motion passed 4-1.
PUBLIC HEARINGS (None)
PUBLIC FORUM (None)
UNFINISHED BUSINESS
1. Should Council approve Second Reading of three ordinances relating to the adoption of the SOU
Master Plan?
Councilor Voisin declared a conflict of interest and requested Council to recuse her from the discussion.
Councilor NavickaslLemhouse m/s to allow Councilor Voisin to be recused from this discussion due to a
conflict of interest. Roll Call Vote: Councilor Navickas, Lemhouse, Silbiger and Chapman, YES.
Motion passed.
Councilor Voisin left the meeting at 7:11 p.m.
Abstentions. Conflicts. Exoarte Contact
The Council and Mayor had no conflicts of interest or Exparte contacts to declare.
Community Development Director Bill Molnar explained a correction to the maps marked "Exhibit A" and
"Exhibit B."
City Attorney Richard Appicello read aloud the ordinance title amending the Comprehensive Plan to adopt and
incorporate the SOU Master Plan.
Councilor NavickaslLemhouse mls to approve Ordinance #3014 amending Ashland Comprehensive
Plan and incorporate the updated SOU Master Plan as a support document Roll Call Vote: Councilor
Chapman, Silbiger, Lemhonse and Navickas, YES. Motion passed.
Mr. Appicello read aloud the ordinance title amending Chapter 18.64 to reference the SOU Master Plan.
Councilor SilbigerlLemhouse m/s to approve Ordinance #3015 amending AMC 18.64 and move for
adoption. Roll Call Vote: Councilor Chapman, Silbiger, Lemhouse and Navickas, YES. Motion passed.
Mr. Appicello read aloud the ordinance title amending the Ashland Zoning Map with corrections to two maps.
Conncilor Navickas/Chapman mls to approve Ordinance #3016 amending the City of Ashland Zoning
Map to be consistent with the City of Ashland Comprehensive Plan designation for SOU properties in
accordance with the 2010 Campus Master Plan. Roll Call Vote: Councilor Chapman, Silbiger,
Lemhouse and Navickas, YES. Motion passed.
2. Should Council approve First Reading of an ordinance titled, "An Ordinance Extending the City of
Ashland Detail Site Review Zone for Consistency with the 2010 SOU Campus Master Plan"?
. Community Development Director Bill Molnar explained one of the recommendations of the Planning
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June I, 2010
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Commission was a(1plythe Detailed Site Review Zone on SOU zoned property in the area between Walker and
Wightman along Ashland Street on the north side of High way 66. New development in the SOU zone in that
area will be subject to the same design standards as the commercial development on all.three sides of the
.property. In addition, the Planning Commission recommended this portion of the SOU property be exempt
from the maximum Floor Area Ratio (FAR) requirement of .5.
City Attorney Richard Appicello read the ordinance title aloud.
Councilor Navickas/Chapman m/s to approve first reading of ordinance and place on agenda for second
reading. DISCUSSION: Councilor Navickas supported the Planning Commission's recommendation it
would improve pedestrian zones, the commercial edge and require more site review. FAR would not apply due
to the size of the site. Roll Call Vote: Councilor Chapman, Silbiger, Navickas and Lemhouse, YES.
Motion passed.
Councilor Voisin returned to the meeting at 7:23 p.m.
NEW AND MISCELLANEOUS BUSINESS
1. Does the Council have questions about the status report on the Economic Development Strategy
process and the upcoming proposed citizen involvement plan? .
Project Manager Adam Hanks provided a presentation on the Economic Development Strategy Update that
included:
Project and Process Structure
. 2009-20 I 0 Council Goal- Develop and implement a comprehensive economic development strategy
for the purpose of:
o Diversirying the economic base ofthe community
o Supporting creation and growth of businesses that use and provide local and regional products
o Increasing the number of family-wage jobs in the community
o Leveraging the strengths of Ashland's tourism and repeat visitors
. November 2009 - Ad Hoc Economic Development Committee Appointed
. December.April 20 I 0 - Committee Meetings - Policy Group and Technical Advisory Groups each
met six times
. January 20 I 0 - Economic Opportunities Analysis Review & Update Presentation - E.D. Hovee & Co.
. Project and Process Flow Chart
Committee Work & Accomplishments
. National, Regional & Local Trends
. Strengths, Weaknesses, Opportunities & Threats (SWOT Analysis)
. Economic Development Definition
. Economic Vision Statement
. Draft Strategies
. Draft 2030 Economic Vision Statement
. Draft Strategies - Business & Economic Growth
o Develop a set of target industry clusters/sectors to guide business cultivation, research and job
training strategies
o Ensure a wide range of income opportunities, with a focus on growing the total number of family
wage jobs in the private sector
o Provide a system or mechanism for private investment/capital in local businesses
o Increase the viability of the existing tourist based economy by increasing tourism in the fall,
winter and spring, as well as by diversifYing the types of events and activities for our visitors
o Develop a program for ongoing and coordinated efforts on local business retention and expansion
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June I, 2010
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. Draft Strategies - Civic Community/Collaboration
o Increase partnership/involvement with local and regional partners to leverage strengths where
mutually beneficial
o Leverage and connect/match up existing local business expertise with small business needs
o Create and define quantifiable community of "Quality of Life" indicators to measure economic
development strategy success
. Draft Strategies - DiversitylInclusion
o Ensure that all needed housing types are available across all income levels
o. Embrace and celebrate diversity so all people can succeed in Ashland, regardless of age, income,
race, ethnicity, religion, national origin, sexual orientation, physical ability or political beliefs
. Draft Strategies - Education/Workforce Development
o Provide local educational & technical skills development to match business workforce needs
. Draft Strategies - Transportation/Utility Infrastructure/Public Services
o Ensure efficient and quality infrastructure for public and private use with a variety of financing
options and opportunities while assuring adequate land supplies are available for needed business
growth/expansion
o Manage physical development in such a way that provides public services at the lowest
responsible cost, improves environmental quality, and enhances Ashland's quality of life
o Ensure Downtown/Plaza is a community hub & vibrant economic center
Upcoming Citizen Involvement
. Background Education 7 Context
. Explanation of Process
. Input on Draft Proposed Strategies
o Anything Missing?
o Understandable?
o Accurate Prioritization?
. Targeted Focus Groups (9 planned categories)
. Public Forum/Open Houses
. Community Group Presentations
. Online Questionnaire
Next Steps
. . Review Input Received
. Refine Draft Strategies
. Develop Implementing Actions for Each of the Final Strategies
. Compile all Components into Formal Strategy Document for Final Input, Review and Adoption
City Administrator Martha Bennett clarified the SWOT exercise addressed resources and provided examples of
strengt):is and weaknesses. Staff will hire a facilitator for the Citizen Involvement part of the project.
Council and staff discussed the viability of including students from SOU Student Government, second
homeowners, annual visitors, environmental groups and specialty food producers in the focus groups. Council
suggested an additional strategy for import replacement. Councilor Chapman voiced his frustration regarding
the proposed strategies and the process involved. He expected a sharp focus and general strategies, these
strategies were repeats many times over and not ready for action.
Councilor Chapman left the room at 8:16 p.m.
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ORDINANCES. RESOLUTIONS AND CONTRACTS
1. Should Council approve Second Reading of an ordinance titled, "An Ordinance Relating to Green
Burials at City Cemeteries and Amending AMC 2.64.160"?
City Attorney Richard Appicello read the ordinance title aloud.
Councilor VoisinlNavickas m/s to approve Ordinance #3017. Roll Call Vote: Councilor Navickas,
Silbiger, Voisin and Lemhouse, YES. Motion passed.
2. Should Council approve Second Reading of an ordinance titled, "An Ordinance Relating to the
Disposal of Surplus Property"?
City Attorney Richard Appicello read the ordinance title aloud,
Councilor LemhouseNoisin m/s to approve Ordinance #3018. Roll Call Vote: Councilor Navickas,
Lemhouse, Silbiger and Voisin, YES. Motion passed.
3. Should Council approve First Reading of an ordinance titled, "An Ordinance Establishing and
Implementing a Program to Charge User Fees for the Deployment of Public Safety Services
Rendered by the City of Ashland; Ashland Fire and Rescue"?
Fire Chief John Karns explained the fee schedule would reimburse the City for hazardous material spills and
motor vehicle accidents by non-residents within Ashland city limits and accidents caused by any motorist
driving under the influence (DUll). The fee schedule would cover costs of using a third party vendor
experienced in these types of accidents and would apply to non-residents with the exception of motor vehicle
crashes caused by DUll. Currently, the Fire Department charges a fee if they render medical care during a
motor vehicle accident depending on the length of the call.
Council noted other ordinances where the fee schedule charges initiate if the call is more than two person-
hours.
City Attorney Richard Appicello clarified the ordinance in the packet was not the current draft and first reading
should be continued to the next meeting. '
Councilor Chapman returned to meeting at 8:24 p.m.
Councilor LemhouseN oisin m/s to continue first reading and direct staff to include a clear definition of
when charges are triggered. Roll Call Vote: Councilor Lemhonse, Chapman, Silbiger, Navickas, and
Voisin, YES. Motion passed.
UNFINISHED BUSINESS. PART 2
1. Does the Council approve the first reading of ordinances adopting Chapter 18.53 Croman MiD and
related ordinance, Ashland Comprehensive Plan, and Comprehensive Plan and Zoning Map
amendments?
Abstentions. Conflicts. Exparte Contact
Councilor Silbiger declared a conflict of interest and reques~ed Council to recuse him from the discussion.
The remaining Council and Mayor had no other conflicts of interest or Exparte contacts to declare.
Councilor Lemhouse/Chapman m/s to recuse Councilor Silbiger on this item. Voice Vote: all
A YES. Motion passed.
Councilor Silbiger left the meeting at 8:35 p.m.
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City Recorder Barbara Christensen announced that the filing periOd for City Offices began June 3, 20 I 0 and
ends August 20, 20 I O. Interested individuals can either contact the City Recorder's Office or go online to the
City website for further information.
Mayor Stromberg continued the discussion with Council from the Special Meeting May 26,20 I 0 regarding the
following items from the Croman Discussion Topics list: '
10. Parking & Open Space Plus Public Amenities and Private Use
Mayor Stromberg asked the Council whether they wanted to confirm the park in the middle of O-E zone and
the adjourning parking location but not specifY an underground parking structure at this time.
Councilor Jackson arrived at meeting at 8:54 p.m.
Council discussed moving the park location and parking structure to increase the light industrial zoning. Staff
explained the park location was deliberate by the property owners in an effort to have it surrounded by high
intensity office space and transition back to light industrial. It would also create a certain distance for the
Plexis Healthcare Systems Inc. proposed quadrant.
Abstentions. Conmcts. Exoarte Contact
Councilor Jackson had no conflicts of interest or Exparte contacts to declare.
Staff further explained moving the park would require notifYing the property owners and reopening part of the
record for a Public Hearing. Council expressed concern on making changes at this point in the project with
some inclined to preserve the current park plan and others interested in moving the location. Council did not
come to consensus but decided to leave it as originally planned for the time being. When it came time to
purchase the land for the park or have the owners donate the land, staff will inquire about relocation.
12. Green Requirements (vs. sustainability?)
Mayor Stromberg described that Croman was located at the end of the infrastructure and the idea was to use as
many green measures as possible to minimize its burden on the infrastructure and gave examples. For Energy,
he talked to staff and came up with the suggestion instead of using incentives for Leadership in Energy and
Environmental Design Green Building Rating System (LEED), require gold LEEDs, provide the additional
height it requires, and have incentives for Platinum LEEDs only. Rezoning and redoing the uses increased the
property value with improvements and this was a marketing opportunity in regards to offering sustainability.
Council had concerns that increasing the cost could discourage business and some were not in favor of using
incentives. Other comments supported the current ordinances and increasing the number of stories on a
building to create more energy efficiency. Building taller buildings on a smaller footprint increased energy
efficiency and would save money over the life of the building. There was a suggestion not to incentivize office
industrial, have a S-story Gold LEED requirement but retain the incentive-based increase for light industrial.
Mayor Stromberg, tabled the discussion and suggested leaving requirements the way they were originally
stated.
14. Design & Layont Issues
Mr. Molnar explained the Planning Commission's recommendation to have an east-west street alignment
would take advantage of solar opportunities and reduce overheating in the summertime. The downside was
lots would be smaller.
Council thought it made the street layout awkward, the lots were big and there were plenty of options for
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building orientation without changing the street grid. The alignment would also make the street grid more
expensive to build. Some preferred using the original alignment noting there were no cost estimates for
engineering the streets and no information on construction costs for odd shaped lots. Others liked that
secondary streets were not defined and could be changed as needed. Staff explained the general grid was part
of the plan approval. Shifting a street up to 25 feet would be minor amendment and the removal of street
would be major amendment. Pedestrian and bike paths could substitute for a street to maintain connectivity to
a building. Streets tend to have a general block spacing and parameter but allow for irregular shaped grids.
A majority of the Council approved retaining the original street alignment.
15. Streamline process
Mayor Stromberg explained building size determined Type I or Type 2 buildings with the dividing line set at
10,000 square feet. Building standards used in the downtown are would apply to the Croman Mill Site.
Opposing comments from Council did not support applying building standards for the downtown area to the
Croman Mill Site. It would extend the processing time and make development more expensive. Supporting
comments thought the City needed to be consistent with planning throughout Ashland. Having developers
come to the Planning Commission regarding buildings over 10,000 square feet was reasonable and there were
appeals processes. The need for transparency was stressed. The Mayor suggested a compromise of changing
Type I buildings to 15,000 square feet instead of 10,000 square feet.
A Council majority approved the compromise of buildings up to 15,000 square feet as Type I and anything
over Type 2. .
17. Incremental Development - Mayor Stromberg thought this issue was already implied.
City Administrator Martha Bennett addressed Councilor Chapman's request during the May 26,20 I 0 meeting
requiring the lot next to the storage unit to remove fill that had accumulated over the years. It was unclear
whether the City could request that action. Council commented it would require massive grading and there
was no reason to mandate it at this point since the property owner will have to resolve the issue during design
development.
Council consensus was not to request the property owner to remove the fill.
Council discussed zone restrictions and agreed to prohibit E.O and C.I zones from being amended to M.U and
N.C zones, and allowing the Mistletoe Business Park property at M.I to re.zone at E-O or C.I only.
City Attorney Richard Appicello read aloud the ordinance title amending the Comprehensive Plan to add a new
Croman Mill District Designation.
Councilor Jackson/Lemhouse m/s to approve first reading of the referenced ordinance and move to
second reading. DISCUSSION: Mr. Appicello clarified the only change to the Comprehensive Plan Map
added Croman Mill Site to the Legend and did not change the designation of any property.
Roll Call Vote: Councilor Navickas, Lemhouse and Jackson, YES. Councilor Voisin and Chapman,
NO. Motion passed 3-2.
Mr. Appicello read aloud the ordinance title amending AMC 18.72.080.C Site Design Review Standards for
the Croman Mill District.
Councilor JacksonlNavickas m/s to approve first reading and move to second reading the ordinance
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containing Street Standards, Building Design Standards and Site Green Standards.
DISCUSSION: Ms. Bennett explained the changes regarding the Washington Street Connection and the
Mistletoe alignment noting two alternatives would reflect in the second reading. Roll Call Vote: Councilor
Lemhouse, Jackson and Navickas, YES. Councilor Voisin and Chapman, NO. Motion passed 3-2.
Mr. Appicello read aloud the ordinance title amending AMC Chapter 15 to create LEED, Certified Building
Priority. - ,
Councilor LemhouselJackson m/s to approve first reading of an ordinance amending AMC Chapter 15
to create LEED, Certified Building Priority and move to second reading. Roll Call Vote: Councilor
Jackson, Lemhouse and Navickas, YES. Councilor Chapman and Voisin, NO. Motion passed 3-2.
Councilor Jackson/Lemhouse m/s to continue first reading on Croman MiD Site Plan ordinances #2, #4
and #5 to the June 15,2010 meeting. Roll Call Vote: Councilor Voisin, Navickas, Lemhouse and
Jackson, YES. Councilor Chapman, NO. Motion passed 4-1.
ADJOURNMENT
Meeting was adjourned at ] 0:25 p.m.
~
arbara Christensen, City Recorder