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Home My WebLink About2010-071 Contract - Altec Industries CITY OF ASHLAND CONTRACT FOR PURCHASE OF EQUIPMENT CONTRACT Contract made this 2nd day of ("City") and Altec Industries. Inc. June ,2010, between the City of Ashland ("Contractor"). City and Contractor agree: 1. Contract Documents: This contract is made as a result of an Invitation to Bid issued by City entitled "INVITATION TO BID" for a 60' Telescopina Articulatinq Non-Overcenter Material HandlinQ Aerial Device Bucket Truck, Bid No. #2010-101, Contractor was awarded the bid as the lowest responsible bidder on 06/02/2010 . In the event of any inconsistencies in the terms of this contract, the contract documents defined in the invitation to bid and Contractor's bid, this contract shall take precedence over the contract documents which shall take precedence over the bid. 2. Scope: Contractor shall produce and deliver the equipment described in the contract documents within the time prescribed in the contract documents. The following exceptions, alter- ations or modifications to the contract documents are incorporated into this contract: 3. Price and Pavment: City shall pay Contractor the sum of $184.495.00 for the new vehicle, including the trade-in vehicle as listed below: New vehicle: 2010 Altec 60' Bucket Truck $195,495.00 Trade-in: 1997 Bucket Truck ($11,000.00) Delivery shall be not to exceed 260 days after receipt of order. CORPORATE OFFICER BY /'Sj1~7? _ _ Signature ~ fr'~oJ~ rint Name CITY OF ASHLAND BY ~:J.- ~ Lee Tuneberg Finance Director Fed ID# "'""[,-o~bZ."'lUo ~\C': DeJlartment Head Date (., -q - oOff) ce) ?'~ o~ ,0 d'~ 7t:?g~d.O Coding~) 78~ #l~oSlO Purchase Order O'f '!? 83- (for city use only) Title: ~~ ~( Page I of I - ITB, GEN COND, SPECIFICA TrONS, SPECIAL PROVISIONS, BID FORM, CONTRACT ~Mec Altee Industries, Ine. CERTIFICATE OF SECRETARY AS TO CORPORATE RESOLUTION I, ,); Do/) Pi/; //''.4 rn5 , Secretary of Altec Industries, Inc., a corporation organized under the laws of the state of Alabama, do hereby certifY that the following resolution is a full, true and correct copy of a resolution of the Board of Directors in conformance with applicable law and the by-laws of said Corporation on the ~?7>-- day of /?$//Lmb At!. , 2006. Resolved that Matthew Bonneau - Inside Sales Supervisor David Payne - Western Division Operations Manager Are hereby severally authorized and directed to execute Invitations for Bids. and Awarded Contracts from these bids on behalf of and in the name of Altec Industries, Inc. Be it further resolved, that notwithstanding any change to or termination of the foregoing authority by operation of law or otherwise, any originator of such Invitation of Bids and Awarded Contracts shall be fully protected and held hannless in relaying and acting upon said authorization until they shall have received written notice from the Corporation of any such change or termination. I further certifY that said resolution has not been amended or revoked and is still in full force and effect. IN WITNESS WHEREOF, I have hereunto set my name as Secretary of the affIxed seal of said Corporation, the ,:tr-- day of ~t/L,mb,K'~ .2006. ~~ ::SUR.Elfil!.f . Federal Tax Number ,03 -():Y",.;<1J? 6 '. .,.J ,., torpo~e Seal Here . , ,. CITY RECORDER Page 1/1 ~~, CITY OF ASHLAND 20 E MAIN ST. ASHLAND, OR 97520 (541) 488-5300 I' "DATE j 6/9/2010 -'I , .::,po NUM8ER 09583 VENDOR: 000015 AL TEG INDUSTRIES, ING POBOX 11407 BIRMINGHAM, AL 35246-0414 SHIP TO: Ashland Fleet Maintenance (541) 488-5358 90 N MOUNTAIN ASHLAND, OR 97520 FOB Point: Terms: Net 30 days Req. Del. Date: Speciallnst: Req. No.: Dept.: Contact: Mike Morrison Confirming? No :'to'uantitv- .": ') h. ,. . ::,.;..' ",' , ,. ;.,..,: ,-.~..,. '::" . . . De:scriotion . . ,;-,.... . , .... . ,,'Unl{Prif;:e Ext: :P"rlce:'::. ;:~Unit . , 1.00 Each Invitation to Bid 2010-101 195,495.00 195,495.00 2010 Altec 60' Telescoping ArticulatinQ Non-overcenter Material Handling Aerial Device Bucket Truck, Lead time: Not to exceed 260 days ARO Truck 1.00 Each Less Trade-in: Vehicle #301 11,000.00 11,000.00 1997 Freightliner FL80 Bucket Truck I. . SUBTOTAL 184495.00 BILL TO: Account Payable TAX 0.00 20 EAST MAIN ST FREIGHT 0.00 541-552-2028 TOTAL 184,495.00 ASHLAND, OR 97520 ;. ::'::i'Account Numtier.'.1t;}'~ -\ Project Numbei);r:~::.l~. l.:'.'" :Amoiirrt:1i .. .. "". Acco"lirifNumber! ': ::. t..i.P,roJect:Numi>er:,'" :'<.:'. 'A-rno'u",t:':;:~{ ",. .. E 730.08.10.00.70300 195 495.00 R 730.480310 -1 1 000.00 ,dk;< ~~ 6~ - Auth~d Signature VENDOR COpy I FORM #10 I CONTRACT APPROVAL REQUEST FORM . - _.- CITY OF ASHLAND Description of GOODS & SERVICES or PERSONAL SERVICES Contractor/Consultant: ./7 /=.? /_ /2 ~ 7f ( tI u?c!.-- reCI' /~ <!-e::cA.,c. t/ r?< ~~r attached contract tJ c;? t1 t7 18 V PUBLIC CONTRACTING REQUIREMENTS - Solicitation Process Total Amount -f-;q ;"~q s, ~.::v /" /' cft-~.. ,?..C n,LL ~~ D Exempt from Competitive Biddina [f3' Invitation to Bid (Copies on file) D Emeraencv Reason for exemption: #;Z?J/t'J-/C? ( D Written findings attached D Quote or Proposal attached D Small Procurement & Personal Services D Reauest for Proposal (Copies on file) CooDerative Procurement Less than $5.000 Please check one: D State of Oregon Note: Total contract amount. including any D Goods & Services Contract # amendments may not exceed $6,000 D Personal Services D State of Washington Contract # Intermediate Procurement D Sole Source D Other government agency contract GOODS & SERVICES D Written findings attached Agency ,," $5.000 to $75.000 D Quote or Proposal attached Contract # D 13\ Written Quotes D Interagency Contract PERSONAL SERVICES D Special Procurement Agency $5.000 to $75.000 D Written findings attached Contract # D (3) Written Proposals D Quote or Proposal attached Have all public contracting requirements been satisfied? YES ....---- NO If "NO". Council approval is required. Council approval received on Have funds been budgeted for the purpose of this contract? (Date) YES ~ NO If "NO", Council approval is required. Council approval received on (Date) Please provide: Account Number . - - -- --- Is the amount of the contract less than $25,000? YES NO If "NO", Legal review is required. Contract was "Approved as to form" by the Legal Department onC G .. ei7 / .. /' fi?ate) Is the amount of the contract less than $75,000 for Goods & Services or $50,000 for Personal Services? YES If "NO", Council approval is required. Council approval received on Is the contract for a period of 24-months or less? YES If "NO", Council approval is required. Council approval received on Completion date~ -r (Date) Please provide terms: , Start date: :t"eJ u? X'~</u-~ , G26-~ ~?-; At!!fkJ/ Can the contract be terminated for convenience thirty (30) or fewer days following delivery of written notice to the contractor? YES NO r If "NO", Council approval is required. Council approval received on / tfl ~Pleasecircl~ /" ~ ~l--AA.~--1''' ~ $- -0 Lee Tuneberg ~ ;/z>~?) ~ . (Date) Department: Not Approved Prepared by: Date: 1/6 -10-10 Date: Form #10 - Contract Approval Request Form, Page 1 of 1,6/10/2010