HomeMy WebLinkAbout2010-107 Agrmt - Oregon Armored Car Service
/
i
, ".
OREGON ARMORED SERVICE, INC.
6645 N Ensign St. . Portland, Oregon 97217' (503) 289-8478 FAX (503) 289-2502
ARMORED TRANSPORT A nON AGREEMENT
1. This Agreement made this 4th Day of June, 2010, by and between OREGON, ARMORED SERVICE, INC. a corporation hereinafter
referred to as "OREGON ARMORED" and City of Ashland, hereinafter referred to as "CUSTOMER", located at 20 East Main Street,
Ashland, Oregon 97520 Telephone: (541) 488-5307
Billing Address: Same
2. OREGON ARMORED agrees to call for,' or deliver, at the CUSTOMER's place of business or designated points, anytime during
business hours (BANK HOLIDAYS EXCEPTED, unless special arrangements are made therefore), receipt for and receive sealed or
locked deposits or shipments consisting of money, negotiable instruments, or securities, or other valuables and to deliver the same in
like manner to any designated depository or consignee.
3. OREGON ARMORED's liability for the loss of any shipment or deposit shall not exceed the sum of Three Hundred Thousand Dollars
($300,000.00).
4. OREGON ARMORED represents that it is insured by a responsible insurance company, to the extent provided in Paragraph 3 hereof
and subject to the terms of Paragraph 14 shown on reverse side against loss occurring while the funds contained in said sealed
packages are in its care, and it is a condition of this Agreement that OREGON ARMORED will maintain said insurance, or insurance of .
the same character, at all times during the life of this contract.
5. The responsibility of OREGON ARMORED shall commence when said deposits or shipments have been delivered into its possession
and said responsibility shall terminate when said deposits or shipments have been delivered into the possession of the said designated
depository or consignee and further that the delivery of the deposits or shipments with lock or seal intact shall be evidence of safe
delivery and OREGON ARMORED shall have no liability for any claims for shortage of contents of any package or container, unless the
package or container has been broken into while in the custody of OREGON ARMORED; provided, however, that in case any deposit or
shipment is delivered to the said OREGON ARMORED not distinctly securely sealed or locked, said OREGON ARMORED shall in no
event, be liable or responsible for any shortage claimed in any such unsealed deposit or shipment.
6. OREGON ARMORED shall not be liable for nonperformance or delays not caused by its fault or neglect, nor for nonperformance or
delay caused by strikes, riots, war, insurrections, floods, fires or other acts of God or the Public Enemy, or other means beyond its
control.
7. OREGON ARMORED agrees to render service as follows:
A. DEI'OSIT SHIPMENTS: Deposits picked up and delivered to bank as scheduled. Change (coin and currency)
shipments picked up at bank specified by CUSTOMER and delivered at time and place of deposit pickup.
Location
Davs of Service
Chanae Deliverv
Monthlv Charae
City of Ashland
20 East Main Street
Ashland, Oregon 97520
Mon - Fri
Y
$295.00
Deposits to: Bank of America Ashland
B. OTHER SERVICES:
,. Ci:lin wrap: .05 cents per wrap. Currency sold: .60 cents per strap.
o Excess Time Charge: $1.00 for every minute in excess of 3 minutes spent on site waiting for customer.
o Item charge of .75 cents per item in excess of 5 items per pickup.
o Bag Weight Limit - Fifty (50) Pounds per Parcel.
8.
The CUSTOMER agrees to pay OREGON ARMORED within fifteen (15) days of presentation of periodic invoices, the charges stated in
the above schedule for the services stipulated therein and federal, state and local taxes, where applicable, shall be added to said
charges. CUSTOMER agrees that CUSTOMER shall have no right of offset against OREGON ARMORED's charges for services
rendered. OREGON ARMORED reserves the right to adjust the service charges stated in this agreement, after the first year of the
Agreement upon thirty (30) days advance written notice. Should the parties fail to reach an agreement after thirty (30) days, either party
shall have the right to terminate the agreement upon written notice.
9.
SUBJECT TO TH~TERMS AND CONDITIONS ABOVE AND ON THE REVERSE SIDE HEREOF, service under this agreement shall
commence on 7J / ,2010, and shall continue for a period of Twelve (12) months and shall be automatically renewed after the
initial term for saccessive Twelve (12) month term(s) provided, however that either party may, by giving other party thirty (30) days'
written notice, terminate this agreement at the end of initial or subsequent terms.
10. No waiver by OREGON ARMORED of any breach of any provision herein shall constitute a waiver of any other breach or of such
provision. All prior agreements between the parties or their predecessors pertaining to the services specified in the schedule on the
reverse side hereof are superseded by this agreement.
11. The sole liability of OREGON ARMORED in the event of loss from whatever cause, except as hereinafter further limited, shall be
payment to the CUSTOMER of the declared value as appears on the shipping document which shall not exceed the maximum amount
set forth in paragraph 3 of this contract for the designated shipmenl.
The CUSTOMER agrees with OREGON ARMORED that in the event of loss, it will cooperate to the fullest extent to which it is capable
in reconstructing checks constituting a part of said loss and as to said checks, OREGON ARMORED's liability except as limited herein
above shall be the payment to the CUSTOMER of:
(a) Reasonable costs necessary to reconstruct the checks plus where the checks are reconstructed, any necessary costs because of
stop-payment procedures.
(b) The face value of checks which cannot be reconstructed.
It is understood and agreed by the parties to this agreement that the words" reconstruct", "reconstructed", and "reconstruction" shall
mean to identify the checks only to the extent of determining the face amount of said checks and the identity of the maker or the
endorser of each. It is further understood and agreed that the word "shipment" wherever used in this agreement shall mean a single
consignment of one or more items of property from one shipper at one time at one address to one consignee at one destination.
12. The CUSTOMER agrees to notify OREGON ARMORED in writing of any claim for loss within twenty-four (24) hours after loss is
discovered or should have been discovered in the exercise of due care and, in any event, within forty-five (45) days after deliver to
OREGON ARMORED of the Property in connection with which the claim is asserted, and unless such notice shall have been given,
such claim shall be deemed waived. OREGON ARMORED shall not be liable in any action brought to enforce a claim unless such
action is commenced within two (2) years after the date written notice is given to the claimant that OREGON ARMORED has disallowed
the claim in whole or in part. The CUSTOMER further agrees to furnish proof of loss in a form satisfactory to OREGON ARMORED or its
insurer and promptly assist OREGON ARMORED or its insurer in all ways pertaining to recovery of said loss. Upon payment of loss
hereunder, OREGON ARMORED or its insurance company shall be subrogated to all the CUSTOMER's rights and remedies or
recovery therefore.
13. OREGON ARMORED agrees to cover with insurance the liability assumed in Paragraph 3 and a certificate of such insurance will be
fumished to the CUSTOMER upon written request. For the protection of CUSTOMER in view of the liability assumed in Paragraph 3,
CUSTOMER or OREGON ARMORED may cancel and terminate this agreement upon one (1) day written notice in the event OREGON
ARMORED's cargo insurance shall be either cancelled or substantially altered or OREGON ARMORED's insurance underwriter shall
notify OREGON ARMO~ED of its intention to cancel or substantially alter OREGON ARMORED's cargo insurance.
14. It is agreed that OREGON ARMORED shall not be liable (nor shall the insurance they carry afford protection) for loss or damage
caused by or resulting from: ~
(a) Hostile or warlike action in time of peace or war, including action in hindering, combating or defending against an actual impeding or
expected attack, (1) by any government or sovereign power (de jure or de facto), or by any authority maintaining or using military,
naval or air forces; or (2) by military, naval or air forces; or (3) by an agent of any such government, power, authority or forces.
(b) 'aY weapon. of war employing atomic fission or radioactive force whether in time of peace or war, or due to nuclear reaction, nuclear
~iet~on or radioactive contamination, or to any act or condition incident to any of the foregoing.
(c) Insurrection, rebellion, revolution, civil war, usurped power, or action taken by governmental authority in hindering, combating or
defending against such an occurrence, seizure or destruction under quarantine or Customs regulations, confiscation by order of any
govemment or public authority, or risks of contraband or illegal transportation or trade.
(d) Any other cause or occurrence excluded from coverage. under the customary and usual provisions of armored car cargo insurance,
as such exclusions may change from time to time.
(e) Nonperformance or delays; but OREGON ARMORED agrees to be liable for the safety of any Property received into its possession
at any time not to exceed the maximum amount stated in the schedule Paragraph 3 hereof. In addition, OREGON ARMORED shall
not be liable under any circumstances for consequential or incidental damages or losses.
(I) OREGON ARMORED shall not be liable to customer for failure to furnish any vehicle or render any service if prevented by wars,
fires, strikes, or other labor troubles, acts of God, or other causes beyond its control, or where during the existence of any strike or
labor disturbance, OREGON ARMORED determines that in its judgment the same may endanger the safety of CUSTOMER's cargo
or OREGON ARMORED's vehicles or employees.
(g) Breakage of statuary, marble, glassware, bric-a-brac, porcelains and similar fragile articles.
THE TERMS, CONDITIONS AND CHARGES ON THIS AGREEMENT, IN WITNESS WHEREOF, the parties hereto have executed this
contract as of the day and year first above written.
City of Ashland
OREGON ARMORED SERVICE, INC,
By:
~ ~~, < 6", J..-
/lM.~ .0/ ye..Jrv
By:
~
./
/l1c-Pi k,/ 41-tlA//1/Oh/C......
t;~3/;Lo /0
Title:
Title:
Date:
~/z.3/24/b
Date:
m;F
p/P.
&--9 ? ;;- a/
Page 1/1
~4.
.,-~
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
. 'DATE,'
7/15/2010
,~PO NUMBER'~ ,'. :
09653
VENDOR: 015323
OREGON ARMORED CAR SERVICE
6645 N ENSIGN STREET
PORTLAND, OR 97217
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req. No.:
Depl.:
Contact: Barbara Christensen
Confirming? No
~ Quarititv .; .Unlt. ~ . , -.' ~~ 0 Descrlotlon =': . . .. , ,Unit'Price.: "; Ext. Price '. ,
; ,
12~00 Mo Armored Car Service @ $295.00 per month 295.00 3,540.00
,
SUBTOTAL 3 540.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 3,540.00
ASHLAND, OR 97520
: ,~ccoimt.Number ~ .~_' ~~-Prolect Ni.m;ber ,"" ';;,: "'Amount : .' "AccOunt 'Number: :.,.. _,"-t'- 'p'roject Number-~':'; .t '.Ami)un't -;',.:',':
.~. .' .
E 710.04.00.00.60410 3 540.00
~~
e ;f~#d
Autiidrized Signatu're
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CITY Of
ASHLAND
THIS REQUEST IS A:
o change Order(existing PO #
Date of Request: I bk.5(/ ~
Required Date of Delivery/Service: I
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
Ol!efa/J AbtrllLO ~VIeL$-
SOLICITATION PROCESS
Small Procurement D Sole Source D Invitation to Bid
[!f Less than $5,000 D Written findings attached (Copies on file)
~ Quotes (Optional) D Quole or Prooosal attached
Coooerative Procurement D Reauest for Proaosat
D State of ORIWA contract (Copies on file)
Intermediate-Procurement D Other government agency contract D SDeciatl ExemDt
D (3) Written Quotes D Copy of contract attached D Written findings attached
(Copies attached) D Quote or Prooosal attached
D Contract # D Emeraencv
D Written findings attached
D Quote or ProDosal attached
$
Description of SERVICES
MWluP-ecf.. (bf Se.rV I eJZ
o Per attached PROPOSAL
Item #
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number ______. ___
Account Number1{Q. p_"-O!Jfr>.f:?_Qtf1PO
. Items end seNices must be charged to the appropriate account numbers for the financials to reflect the actual expenditures aceu fely.
o Per attached QUOTE
Employee Signature:
Supervisor/Dept. Head Si
By signing this requisition form, / certify that the information provided above meets the City of Ashla
and the documentation can be provided upon request.
G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc
Updated Dn: 6/23/2010