HomeMy WebLinkAbout2010-108 Contract - Valley Web Printing
Contract for PERSONAL SERVICES less than $25,000
CITY OF
ASHLAND
20 East Main Street
Ashland, Oregon 97520
Telephone: 541/488-6002
Fax: 541/488-5311
CONSULTANT: Valley Web PRinting
CONTACT: Todd Reichenbach
ADDRESS: 1299 Stowe Ave., Medford, OR 97501
TELEPHONE: 541-772-7039
DATE AGREEMENT PREPARED: 6/1/10 FAX: 541-772-1279
,
BEGINNING DATE: 7/1/10 COMPLETION DATE: 6/30/11
COMPENSATION: $995.69 per month for twelve months.
,
SERVICES TO BE PROVIDED: Print 10,700 copies of monthly newsletter, City Source, Dn 36# Catalyst Estar
80 newsprint. Provide digital proof, trim to 10.875 x 16.75, fold and letter fold to 8.375 x ,3.67. Deliver 10,600
copies to Northwest Mail Services and 100 copies to City of Ashland, provide final .pdf via e-mail, work with
graphic designer Laura Kav.
ADDITIONAL TERMS:
FINDINGS:
Pursuant to AMC 2.52.040E and AMC 2.52.060, after reasonable inquiry and evaluation, the undersigned Department
Head finds and determines that: (1) the services to be acquired are personal services; (2) the City does not have
adequate personnel nor resources to perform the services; (3) the statement of work represents the department's plan for
utilization of such personal services; (4) the undersigned consultant has specialized experience, education, training and
capability sufficient to perform the quality, quantity and type of work requested in the scope of work within the time and
financiai constraints provided; (5) the consultant's' proposal will best serve the needs of the City; and (6) the
compensation negotiated herein is fair and reasonable.
NOW THEREFORE, in consideration of the mutual covenants contained herein the CITY AND CONSULTANT AGREE as
follows:
1. Findings / Recitations. The findings and recitations set forth above are true and correct and are incorporated herein
by this reference.
2. All Costs by Consultant: Consultant shall, at its own risk and expense, perform the personal services described
above and, unless otherwise specified, furnish all labor, equipment and materials required for the proper performance
of such service.
3. Qualified Work: Consultant has represented, and by entering into this contract now represents, that all personnel
assigned to the work required under this contract are fully qualified to perform the service to which they will be
assigned in a skilled and worker-like manner and, if required to be registered, licensed or bonded by the State of
Oregon, are so registered, licensed and bonded.
4. Completion Date: Consultant shall start performing the service under this contract by the beginning date indicated
above and complete the service by the completion date indicated above.
5. Compensation: City shall pay Consultant for service performed, including costs and expenses, the sum specified
above. Payments shall be made within 30 days of the date of the invoice. Should the contract be prematurely .
terminated, payments will be made for work completed and accepted to date of termination.
6. Ownership of Documents: All documents prepared by Consultant pursuant to this contract shall be the property of
City.
7. Statutory Requirements: ORS 279C.505, 279C.515, 279C.520 and 279C.530 are made part of this contract.
8. Living Wage Requirements: If the amount of this contract is $18,088 or more, Consultant is required to comply with
chapter 3.12 of the Ashland Municipal Code by paying a living wage, as defined in this chapter, to all employees
performing work under this contract and to any Subcontractor who performs 50% or more of the service work under
this contract. Consultant is also required to post the notice attached hereto as Exhibit B predominantly in areas where
it will be seen by all employees.
9. Indemnification: Consultant agrees to defend, indemnify and save City, its officers, employees and agents harmless
from any and all losses, claims, actions, costs, expenses, judgments, subragations, or other damages resulting from
injury to any person (inciuding injury resulting in death), or damage (inciuding loss or destruction) to property, of
whatsoever nature arisin9 out of or incident to the performance of this contract by Consultant (including but not
limited to, Consultant's employees, agents, and others designated by Consultant to perform work or services
attendant to this contract). Consuitant shall not be held responsible for any losses, expenses, claims, subrogations,
actions, costs, iudqments, or other damaoes, directlv, solelv, and Droximatelv caused bv the neolioence of Citv.
Contract for Personal Services, Revised 06/19/2009, Page 1 of 5
10. Termination:
a. Mutual Consent. This contract may be terminated at any time by mutual consent of both parties.
b. ' Citv's Convenience, This contract may be terminated at any time by City upon 30 days' notice in writing
and delivered by certified mail or in person.
c. For Cause. City may terminate or modify this contract, in whole or in part, effective upon delivery of
written notice to Consultant, or at such later date as may be established by City under any of the following
conditions:
i. If City funding from federal, state, county or other sources is not obtained and continued at levels
sufficient to allow for the purchase of the indicated quantity of services;
ii. If federal or state regulations or guidelines are modified, changed, or interpreted in such a way
that the services are no ionger allowable or appropriate for purchase under this contract or are
no longer eligible for the fundin9 proposed for payments authorized by this contract; or
iii. If any license or certificate required by law or re9ulation to be held by Consultant to provide the
services required by this contract is for any reason denied, revoked, suspended, or not renewed.
d. For Default or Breach.
i. Either City or Consultant may terminate this contract in the event of a breach of the contract by
the other. Prior to such termination the party seeking termination shall give to the other party
written notice of the breach and intent to terminate. If the party committing the breach has not
entirely cured the breach within 15 days of the date of the notice, or within such other period as
the party giving the notice may authorize or require, then the contract may be terminated at any
time thereafter by a written notice of termination by the party giving notice.
ii. Time is of the essence for Consultant's performance of each and every obligation and duty under
this contract. City by written notice to Consultant of default or breach may at any time terminate
the whole or any part of this contract if Consultant fails to provide services called for by this
contract within the time specified herein or in any extension thereof.
iii. The rights and remedies of City provided in this subsection (d) are not exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
e. Oblioation/Liabilitv of Parties. Termination or modification of this contract pursuant to subsections a, b, or
c above shall be without prejudice to any obligations or liabilities of either party already accrued prior to such
termination or modification. However, upon receiving a notice of termination (regardless whether such notice is
given pursuant to subsections a, b, c or d of this section, Consultant shall immediately cease all activities under
this contract, unless expressly directed otherwise by City in the notice of termination. Further, upon termination,
Consultant shall deliver to City all contract documents, information, works-in-progress and other property that are
or would be deliverables had the contract been completed. City shali pay Consultant for work performed prior to
the termination date if such work was performed in accordance with the Contract.
11. Independent Contractor Status: Consultant is an' independent contractClr and not an empioyee of the City.
Consultant shall have the complete responsibility for the performance of this contract. Consultant shall provide
workers' compensation coverage as required in ORS Ch 656 for all persons employed to perform work pursuant to
this contract. Consultant is a subject employer that will comply with ORS 656.017.
12. Assignment and Subcontracts: Consultant shall not assign this contract or subcontract any portion of the work
without the written consent of City. Any attempted assignment or subcontract without written consent of City shall be
void. Consultant shall be fully responsible for the acts or omissions of any assigns or Subcontractors and of all
persons employed by them, and the approval by City of any assignment or subcontract shall not create any
contractuai relation between the assignee or subcontractor and City.
13. Default. The Consultant shall be in default of this agreement if Consultant: commits any material breach or default
of any covenant, warranty, certification, or obligation it owes under the Contract; its QRF status pursuant to the QRF
Rules or loses any license, certificate or, certification that is required to perform the Services or to qualify as a QRF if
consultant has qualified as a QRF for this agreement; institutes an action for relief in bankruptcy or has instituted
against it an action for insolvency; makes a general assignment for the benefit of creditors; or ceases doing business
on a regular basis of the type identified in its obligations under the Contract; or attempts to assign rights in, or
delegate duties under, the Contract.
14. Insurance. Consultant shall at its own expense provide the following insurance:
a. Worker's Compensation insurance in compliance with ORS 656.017, which requires subject employers to
provide Oregon workers' compensation coverage for all their subject workers
b. Professional Liabilitv insurance with a combined single limit, or the equivalent, of not less than Not
Applicable for each claim, incident or occurrence. This is to cover damages caused by error, omission or negligent
acts related to the professional services to be provided under this contract.
c.' General Liabilitv insurance with a combined single limit, or the equivalent, of not less than $1,000,000, for
each occurrence for Bodily Injury and Property Damage. It shall include contractual liability coverage for the
indemnity provided under this contract.
d. Automobile Liabilitv insurance with a combined single limit, or the equivalent, of not less than
$1,000,000, for each accident for Bodily Injury and Property Damage, including coverage for owned, hired or non-
owned vehicles, as applicable.
Contract for Personal Services, Revised 06/19/2009, Page 2 of 5
e. Notice of cancellation or chanoe. There shali be no cancellation, material change, reduction of limits or
intent not to renew the insurance coverage(s) without 30 days' written notice from the Consultant or its insurer(s) to
the City.
,f. Additional Insured/Certificates of Insurance. Consultant shall name The City of Ashland, Oregon, and its
elected officials, officers and employees as Additional Insureds on any, insurance policies required herein but only
with respect to Consultant's services to be provided under this Contract. The consultant's insurance is primary and
non-contributory. As evidence of the insurance coverages required by this Contract, the Consultant shali furnish
acceptable insurance certificates prior to commencing work under this contract. The certificate will specify all of
the parties who are Additional Insureds, Insuring companies or entities are subject to the City's acceptance. If
requested, complete copies of insurance policies; trust agreements, etc. shall be provided to the City. The
Consultant shall be financially responsible for all pertinent deductibles, self-insured retentions and/or self-
insurance.
15. Governing Law; Jurisdiction; Venue: This contract shall be governed and construed in accordance with the laws
of the State of Oregon without resort to any jurisdiction's conflict of laws, rules or doctrines. Any claim, action, suit or
proceeding (collectively, "the claim") between the City (and/or any other or department of the State of Oregon) and
the Consultant that arises from or relates to this contract shall be brought and conducted solely and exclusively within
the Circuit Court of Jackson County for the State of Oregon. If, however, the claim must be brought in a federal
forum, then it shali be brought and conducted solely and exclusively within the United States District Court for the
District of Oregon filed in Jackson County, Oregon. Consultant, by the signature herein of its authorized
representative, hereby consents to the in personam jurisdiction of said courts. In no event shall this section be
construed as a waiver by City of any form of defense or immunity, based on the Eleventh Amendment to the United
States Constitution, or otherwise, from any claim or from the jurisdiction.
16. THIS CONTRACT AND ATTACHED EXHIBITS CONSTITUTE THE ENTIRE AGREEMENT BETWEEN THE
PARTIES. NO WAIVER, CONSENT, MODIFICATION OR CHANGE OF TERMS OF THIS CONTRACT SHALL
BIND EITHER PARTY UNLESS IN WRITING AND SIGNED BY BOTH PARTIES. SUCH WAIVER, CONSENT,
MODIFICATION OR CHANGE, IF MADE, SHALL BE EFFECTIVE ONLY IN THE SPECIFIC INSTANCE AND FOR
THE SPECIFIC PURPOSE GIVEN. THERE ARE NO UNDERSTANDINGS, AGREEMENTS, OR
REPRESENTATIONS, ORAL OR WRITTEN, NOT SPECIFIED HEREIN REGARDING THIS CONTRACT. .
CONSULTANT, BY SIGNATURE OF ITS AUTHORIZED REPRESENTATIVE, HEREBY ACKNOWLEDGES THAT
HE/SHE HAS READ THIS CONTRACT, UNDERSTANDS IT, AND AGREES TO BE BOUND BY ITS TERMS AND
CONDITIONS.
17. Nonappropriations Clause. Funds Available and Authorized: City has sufficient funds currently available and
authorized for expenditure to finance the costs of this contract within the City's fiscal year budget. Consultant
understands and agrees that City's payment of amounts under this contract attributable to work performed after the
last day of the current fiscal year is contingent on City appropriations, or other expenditure authority sufficient to allow
City in the exercise of its reasonable administrative discretion, to continue to make payments under this contract. In
the event City has insufficient appropriations, limitation's or other expenditure authority, City may terminate this
contract without penalty or liability to City, effective upon the delivery of written notice to Consultant, with no further
liability to Consultant.
Certification. Consultant shall sign the certification attached hereto as Exhibit A and herein incor
CONSULTANT CITY OF ASHLAND:
BY '*s:"./~r:-~
. ~nature
~dw~ 1'. l-2el ad...
Print Name
? ( L.5~ uli P-<-v-l:.
BY
A#<
FINANCE D CTOR
W-9
One copy of a W-9 is to be submitted,
with the signed contract and it will be
kept on file in the Finance Department.
DATE
TITLE
DATE
0(,.1'.10
710.01.02.00.610800
ACCOUNT #
(For City purposes oniy)
PURCHASE ORDER #
tP?b~~
Contract for Personal Services, Revised 06/19/2009, Page 3 of 5
EXHIBIT A
CERTIFICATIONS/REPRESENTATIONS: Contractor, under penalty of perjury, certifies that (a) the
number shown on the attached W-9 form is its correct taxpayer ID (or is waiting for the number to be
issued to it and (b) Contractor is not subject to backup withholding because (i) it is exempt from
backup withholding or (ii) it has not been notified by the Internal Revenue Service (IRS) that it is
subject to backup withholding as a result of a failure to report all interest or dividends, or (iii) the IRS
has notified it that it is no longer subject to backup withholding. Contractor further represents and
warrants to City that (a) it has the power and authority to enter into and perform the work, (b) the
Contract, when executed and deliyered, shall be a valid and binding obligation of Contractor
enforceable in accordance with its terms, (c) the work under the Contract shall be performed in
accordance with the highest professional standards, and (d) Contractor is qualified, professionally
competent and duly licensed to perform the work. Contractor also certifies under penalty of perjury
that its business is not in violation of any Oregon tax laws, and it is a corporation authorized to act on
behalf of the entity designated above and authorized to do business in Oregon or is an independent
Contractor as defined in the contract documents, and has checked four or more of the following
criteria:
,/'
/
/"
./'"
/"
/
Contractor
(1) I carry out the labor or services at a location separate from my residence or is in a
specific portion of my residence, set aside as the location of the business.
(2) Commercial advertising or business cards or a trade association membership are
purchased for the business.
(3) Telephone listing is used for the business separate from the personal residence listing.
(4) Labor or services are performed only pursuant to written contracts.
(5) Labor.or services are performed for two or more different persons within a period of one
year.
(6) I assume financial responsibility for defective workmanship or for service not provided
as evidenced by the ownership of performance bonds, warranties, errors and omission
insurance or liability insurance relating to the labor or services to be provided.
-5 lad ~..
(,1/7('o-~
(Date)
Contract for Personal Services, Revised 06/19/2009, Page 4 of 5
~
-e-R CERTIFICATE OF LIABILITY INSURANCE I DATE (MMlDDNYVY)
OPIO .r:r 06/17/10
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATlVEL Y AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BE~OW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
llVl....Vn: .....'" I: II me C8umcal8 lIolder IS an I the poucy(leSJ must De enclorsed. IIVI~ IS , S~~ject to
the terms and conditions of the policy, certain policies may requJre an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsement(s).
PRODUCER NAME:
Insurance Marketp1ace, Inc. I r.zgN~o Ed1: I (AlC, No):
1998 Skypark Dr Suite 100 ADDRESS:
Meclford OR 97504 CUSTOMER 10 I: VALLE-6
Phone:541-779-0177 Fax:FAX 772-8235 INSUReR(S) AFFORDING COVERAGE NAJD'
INSURED INSURERA: American states ~ns. Co. 19704
Valley Web printing INSURER B :
Wendtco Web printing, Inc. DBA
1299 stowe Avenue INSURER C :
Meclford OR 97501 INSURER 0 :
INSURER E :
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING fJ.N( REQUIREMENT, TERM OR CONDITION OF AN'( CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
1'~i'R' TYPE OF INSURANCE INSR POL.ICY NUMBER (MMlDONYiY) (MMlDDIYYYY) L.IMrrs
GENERAL. L.IABIL.1TY EACH OCCLRRENCE 12000000
-
A COMMERCIAL GENEFW. LIABILITY 02-BP-,603670-1 PREMISES (Ea occurrence) 1100000
~p CLAIMS-.MADE 0 OCCUR MED EXP (Any one person) 110000
.!... BusJ.ness owners X 08/01/09 08/01/10 PERSONAL & I'DV INJURY 12000000
_ Errors & Omission GENERAL AGGREGATE 14000000
GEN'L AGGREGATE LIMIT p.pPLlES PER PRODUCTS - COMP/OP AGG 12000000
Xl nPRO- n 1
X POLICY JEeT LOC
AUTOMOBILE LIABILrTY COMBINED SINGLE LIMIT $1,000,000
- (Eailccldenl)
A -"- N-JYAlITO 02-CE-121579-2 01/30/10 01/30/11 BODILY IN.l.RY {Per person} 1
- ALL OWNED AlJTOS BODILY IN.l.RY (Per accident) 1
SCHEDULED AUTOS X PROPERTY DAMAGE
- 1
- HIRED AUTOS (Peraccldon:)
NON-OWl'EO AlJTOS 1
- 1
UMBRELLA LIAS H ~CCUR EACH OCCLRRENCE 1
-
EXCESSLIAB CLAIMS-MADE AGGREGATE 1
- DEDUCTIBLE 1
RETENTION 1 1
WORKERS COMPENSATION ITORY LIMITS I IU~R
AND EMPLOYERS' LIABILITY VIN
AN'( PROPRIETORIPAATNERlEXECUTIVE D E.L, EACHACCIOENT 1
OFFICERlt.iEMBER EXCLUDED? IA
(Mandatory In NH) EL DISEASE - EA EfVflLQYEE $
g~~2~1~5fi~~.r ~Fdd~ERATIONS below EL DISEASE. POLICY LIMIT 1
DESCRIPTION OF OPERATIONS' L.OCATlONS f VEHICLES (Attach ACORD 101, Additional Ramarila Schedule, If more space I. required)
541-488-5311
CERTIFICATE HOLDER
CANCELLATION
ASHLAND SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WIll BE DELrvERED IN
City of Ashland All officers ACCORDANCE WITH THE POUCY PROVISIONS.
and Employees
Ann Se1.tzer AUTHORIZED REPRESENTATIVE
20 E. Mian street
Ashland OR 97520 R. Scott Weaver, CIC
ACORD 25 (2009/09)
@1988-2009ACORDCORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
p-----7
saiFcof"poration
Carrier No: 20001
Information Page
. .
Policy No: . 480224
Employer Identification Number: 93-0709499
Item 1. The Insured:
WENDTCO WEB PRINTING INCORPORATED
Entity Type:
CORPORATION
Mailing address:
WENDTCO WEB PRINTiNG INCORPORATED
DBA: VALLEY WEB PRINTING
1299 STOWE AVENUE
MEDFORD, OR 97501-6612
.
Other workplaces not shown above:
WENDTCO WEB PRINTING.lNCORPORATED
1299 STOWE AVENUE, MEDFORD, OR 97501-6612
(
YALLEY WEB PRINTING
Item 2. The policy period is from 04"01-2010,12:01 A.M. to 04-01-2011,12:01 A.M. at the insured's mailing
address
Item 3. A.
Workers Compensation Insurance: Part One of the policy applies to the Workers
Compensation Law of the states listed here: OREGON
Employers Liability Insurance: Part Two of the policy applies to work In each state listed in
item 3.A. The limits of our liability under Part Two are:
B.
Bodily Injury by Accident
Bodily Injury by Disease
Bodily injury by Disease
$500,000 each accident
$500,000 each employee
$500,000 policy limit
C. Other States Insurance: Part Three of the policy applies to the states, if any, listed here:
NONE
D. This policy includes these endorsements and schedules:
WC360601 E Ore90n Cancellation Endorsement
WC000421C Catastrophe (other than Certified Acts of Terrorism) Premium End
WC000422A Terrorism Risk Insurance Prog Reauthorization Act Disclosure End
WC000414 Notification of Change in Ownership Endorsement
WC000406A Premium Discount Endorsement
WC360406 Premium Due Date Endorsement
WC990309B SAIFPlus Endorsement
WC990602 Subject Officer Payroll Requirement - Corporation
. WC360301 Oregon Unsafe Equipment Exclusion Endorsement
WC990616 Confidentiality Endorsement
Item 4. The premium for this policy will be determined by our Manuals of Rules, Classifications, Rates and Rating
Plans. The premium and rates and the experience rating modification factor, if any, may change on
your anniversary rating date of 04-01-2011. All information required below is subject to verification and
change by audit.
r~'
CITY RECORDER
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541)488-5300
Page 1/1
I' 7/1~~~~1~"'"1
"PO,NUMBER:' "
09655
VENDOR: 007433
VALLEY WEB PRINTING, WENDTCO WEB PRTNC
1299 STOWE AVENUE
MEDFORD, OR 97501 .
SHIP TO: City of Ashland
(541) 488-6002
20 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Special Inst:
Req. No.:
Depl.: .
Contact: Diana Shiplet
Confirming? No
Quantitv';:: t,Unit - , .. . ~.' . '.,' Descrintion ~. l_,,'" '.", .' . 'Unit Price-' '; ,:, . Ext 'Prlc8''-;:"
~ ~ . .
12.00 Mo Print 10,700 copies of City Source 995.69 11.948.28
monthly @ $995:69 per month, Per
attached Contract for Personal'
Services, Beginning date: July 1, .
2010, Completion date: June 30, 2011
.
.
~,
SUBTOTAL 11 948.28
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 11,948.28
ASHLAND, OR 97520
I'. -. -Account'Ni.iinbe'r, _'~ ,,;."'pj.:oject;Numbe-r' ~, Am'aunt' , Account!Number '. ,- .P"roject'Number '\. Amount\_" c
- .~
E 710.01.02.00.61080 11 948.28
#-- ~-
.t'. /' ~~
Auth~zed Signature
VENDOR COpy
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
THIS REQUEST IS A:
. 0 Change Order(existing PO #
Date of Request: Wi;.fili!/ID'" I
Required Date of Delivery/Service: ~~.,:ii~ '.:;1~;.:, ,.:
Yendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
.s:1(- T7 ;;2-703Cf
54, - ""(;X -I d."lCJ
SOLICITATION PROCESS
Small Procurement
D Less than $5,000
D Quotes (Optional)
S Ie Source
ritten findings attached--;:, 7
~Qj;ete-Gr-E[Q osalGttachedY Ce9~r:t'r-~_<?-
Coooerative Procurement
D State of ORfWA contract
D Other government agency contract
D Copy of contract attached
D Contract #
D Invitation to Bid
(Copies on file)
Intermediate Procurement
D (3) Written Quotes
(Copies attached)
D ReQuest for Prooosal
(Copies on file)
D Soeciall Exemot
D Written findings altached
D Quote or Pro sal attached
D EmerQencv
D Written findings attached
D Quote or Pro sal attached
Description of SERVICES
'fYi,."\-- IO/la) Cries q CiZrSnn.~ F MOl'lth)
1 CfqSJo'1 / Mo,q-h ~ {;<. Modis.
Total Cost
o Per attached I'ROI'OSAL
nem#
Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
Project Number ______. ___
o Per attached QUOTE
Account Number '1/0. 01. 02--QQ - tJ 1 Q B.CD
t./tems and services must be charged to the appropriate account numbers for the financials to reflect the actual expenditures accurately.
By signing this requisition fonn, I certify that the infonnation provided above meets the City of Ashland publiC contracting requirements,
and the documentation c provided request.
Employee Signature:
Supervisor/Dept. Head Signatu~e: ~-6
G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc
Updated on: 5/1812010
CITY OF
ASHLAND
Memo
TO: Kariann Olson
FROM: Diana Shipet
DATE: July 15, 2010
RE: Valley Web Sole Source Contract
These are the City's requirements for printing the City Source montWy newsletter.
The printer must work with our graphic designer, provide a digital pdf pToof and then a final pdf, via e-
mail to City of Ashland representative (currently that's me). 10,700 copies need to be printed on 36#
Catalyst Estar 80 newsprint. They must trim the newsprint to 10.875 x 16.75, fold and then letter fold to
8.375 x 3.67. They must deliver 10,600 copies to Northwest Mail Services and deliver 100 copies to
City of Ashland.
Printing on newsprint is critical since the weight of the final mailing (utility bill, envelope, return
envelope and insert) cannot exceed 1 ounce and the 36# newsprint brings our total weight to almost
exactly our mailing weight limit.
The City currently pays $995.69 per month (about 10 cents per piece) for these services. Thus far,
Valley Web Printing is the only company who has been able to provide all these specific services.
ADMINISTRATION
20 East Main Street
Ashland, Oregon 97520
www.ashland.or.us
Tel: 541488-8002
Fax: 541488-5311
TTY: 800-735-2900
rj.'