HomeMy WebLinkAbout2010-119 IGA - City of Medford Police Dept
I,
CITY OF MEDFORD
AGREEMENT PROCESSING CONTR01,..RECORD
INITIATING DEPARTMENT: COMPLETE SECTIONS I & II
~
INITIATING DEPARTMENT Pollee Department
APCR PREPARED BY Randv Sparacino
NAME
Deoutv Chief
TITLE
DAT~ ~
DEPT HEA ~
. SIGNA E
AGREEMENT OR CONTRACT TITLE After Hour Records Services with the City of Ashland (Police Deoartment)
AGREEMENT OR CONT~ACT PURPOSE The Duroose of this aareement is to establish Guidelines for the City of Medford (Police
Deoartment. Records Division) to orovida records services to the Ashland Police for after hours records actions.
CONTRACT PARTIES City of Ashland (Police Department)
CONTRACT TERM BEGIN: 07/01/1 0 END:06/30/11
(PROJECTIONS ARE ACCEPTABLE)
J J
DATEOFCOUNCILACTION "1ill\O .
OPTIONS TO RENEW
01 YEAR 0 2 YEAR 0 MORE THAN 2 YEARS
OTHER GOVERNMENT(S) AFFECTED
WHO PREPARED THE AGREEMENT OR CONTRACT
FINANCIAL IMPACT $20 000 revenue
BUDGET ACCOUNT NUMBER:
BUDGET PROJECT NUMBER (il applicable):
BOll: YES
NO_
II, CHECK 'YES' TO ALL APPLICABLE SECTIONS BEFORE ROUTING TO RECORDER'S OFFICE FOR FURTHER PROCESSING
('NO' ACCEPTABLE FOR AGREEMENTS WITH OTHER GOVERNMENTAL ENTlTlE~)
YES
NO
W&
FUNDING IS AVAILABLE
(DEPARTMENTS MUST CERTIFY UNENCUMBERED RESOURCES ARE AVAIlABLE TO FUllY FUND THE CONTRACT)
x
COMPETITVEL Y SOLICITED
x
OTHER PARTY HAS EXECUTED
t-::- - ~
PERFORMANCE BOND OR OTHER SECURITY IS ATTACHED
INSURANCE CERTIFICATE(S) ATTACHED
I,EGAI, DESCRIPTIONS BEEN RECEIVED AND CHECKED
x
-----"---
-----"---
'OTHER COMMENTS
III.
PROVIDE lWO (2) COPIES OF COMPLETED APCR AND ATTACH lWO (2) COPIES OF AGREEMENT TO BE SIGNED
CITY RECORDER:
DATE RECEIVED ~ APCR No.
;:;.uS-IO
DATE ROUTED
LAW DEPT
DATE
G
IV.
V.
"--
DATE
?/ v;:;-/ I c:;/
CITY MANAGER
ETURN TO CITY RECORDER
VI. ACTION RECORD:
CITY COUNCIL ACTION DATE
illlto
ORDINANCE NO,
ll10
I
o
d...o \0 -Ilfl-
MAYOR/CITY MANAGERlDEPT HEAD EXECUTION DATE
CITY RECORDER COMPLETION DATE
DISTRIBUTION: ORIGINAL: Citv Recorder's Office
p..JI'\r.h,l="nrrn~\.6.Pr.R rii'V'
j
:Records Management System -
Agreement
Between
THE CITY OF MEDFORD
An Oregon Municipal Corporation,
Provider
And
THE CITY OF ASHLAND
, An Oregon Municipal Corporation,
. Subscriber
1. PURPOSE
By this Agreement, the Provider shall furnish RMS/ ARS systems, warrant confirmation
, and clearance from LEDS/NCIC and after hour entries into LEDS/NCIC of Missing
Persons, Runaway, Stolen Vehicles, and Stolen/Lost Guns as described in Schedule A.
2. DEFINITIONS
As.usedin.this.Agreement
APD is an acronym for Ashland.Police Department
ARS is an acronym for Automated Reporting System
DMVis an acronym for the Oregon State Department of Motor Vehicles
LEDS is an acronym for the Law Enforcement Data System,
MPD is an acronym for Medford Police Department
Manager means the Medford Police Records Manager
NCIC is an acronym for the National Crime Information Center
RMS is an acronym for Records Management System
System Delivery and Services means the shared RMS/ ARS System intended to serve the
parties as referenced in this agreement.
3. RECORDS PROCEDURES
3.1 Not later than 14 days prior to its effective date, Subscriber shall furnish Provider a
complete copy of any proposed new or revised procedure, which would affect Provider's
operations, Within 14 days afterreceipt, Provider shall notify Subscriber of any
Records Management System Agreement
Page I of 8
"
provision, which is incompatible with Provider's operating needs, Unless Provider gives
such notice, any new or revised procedure shall ,be accepted and implemented by
Provider no later than 15 days after its receipt.
3.2 Subscriber may designate a particular procedure change as critical, where that
change is required by court order or other exigent circumstances, Provider shall, to the
extent possible, implement immediate procedures, which accommodate the change. If
any such procedure is incompatible with Provider's operating needs, Provider shall notifY
Subscriber of the reasons, therefore, while still implementing the change to the greatest
extent possible.
3,3 If Subscriber and Provider cannot informally resolve any dispute under paragraph 4,1
or 4,2 as to records procedures, either party may request that the differences be reviewed
by the Medford Chief of Police as provide din paragraph 7.6,
4. ADMINISTRATIVE RESPONSIBILITY
4.1 Provider shali have full authority and responsibility over hiring, training, discipline,
scheduling, and assignment of personnel assigned to perform and to supervise services
provided under this Agreement. Providers shall have full discretion and authority to
assign priority service among conflicting service demands at any given time,
4.2 Provider may contract to provide services to other subscribers at its discretion,
however..P-rovider.shall.undertake.no.such.obligation-which.has.the.effectofdiminishinl!
or degrading the level of service provided to Subscriber.
5. SERVICE
The Medford Police Department Records Division shall provide services as listed in
Schedule A iri a manner consistent with LEDS/NCIC standards Monday - Thursday from
1700 hours until 0800 hours each day and from Friday 1700 hours until 0800 hours
Monday each week.
5,1 Warrant Confirmation and clearance from LEDS/NCIC:
It will be the responsibility of the Subscriber to enter their warrants according to
LEDS/NCIC guidelines, complete a warrant worksheet for each warrant, list all of the
pertinent warrant information and deliver the entered warrant to the Medford Police .
Department Records Division immediately after entry,
The original warrant, complete worksheet and pertinent teletypes, including a copy of the
LEDS/NCIC entry, will be filed in an 8.5" x II" manila envelope, A typed label will be
affixed to the top right hand corner of the envelope listing the last name, first name and
middle name ofthe wanted person, The label shall also contain either "APD" or
"Ashland PD".
Any warrant locate teletype information received by Subscriber will be relayed to the
Medford Police Department Records Division as SOOn as possible. Upon receipt of the
warrant envelope, the MPD Records Division shall enter the information into a database
for tracking and file the warrant alphabetically in APD warrant files.
Records Management System Agreement
Page 2 of 8
MPD will c.onfirm the warrants and clear the warrants fr.om LEDSINCIC.
MPD Rec.ords Divisi.on shall send cleared Circuit C.ourt warrants back t.o Circuit C.ourt .or
t.o the Jacks.on C.ounty Sheriffs Office t.o be' served up.on receipt .of the defendant.
Ashland Municipal warrants will be returned t.o Subscriber. All c.ompleted warrant
w.orksheets, teletypes, and empty Subscriber warrant envel.opes will be returned t.o
Subscriber via the Subscriber's c.ourier.
Subscriber will be resp.onsible f.or any LEDSINCIC m.onthly and yearly validati.ons .of the
warrant rec.ords. Subscriber will be resp.onsible f.or Circuit C.ourt and Ashland Municipal
C.ourt's yearly purged warrant lists, t.o include pulling the warrants fr.om file, clearing
fr.om LEDSINCIC and return .of the .original warrant t.o the appropriate c.ourt.
5,2 Entry .ofmissing/endang~red pers.ons, runaways, st.olen vehicles and st.olen guns:
Pr.ovider will make the enln' and clearance .of missing/endangered pers.ons, runaways,
st.olen vehicles and st.olen gun rec.ords immediately up.on n.otificati.on fr.om the
Subscriber's .officers during the h.ours described ab.ove,
Entries will be mad~'using the inf.ormati.on verbally given by the Subscriber's .officer and
the inf.ormati.on available in the RMS name files as well as DMV files,
Subscriber's rec.ords divisi.on shall be resp.onsible f.or the LEDSINCIC required d.ouble
checkJ~fjhe_e.ntry and_m.odifiqti.on .ifnec.essary, w pepspmparegJ.o_tb.e_actua1.p.olice.
rep.ort.
Pr.ovider's rec.ords divisi.on shall date and initial the teletype entry and f.orward t.o the
Subscriber via the next available Subscriber c.ourier service .on all entries,
5,3 Provider .owns and administers shared RM;i/ARS system, pr.oviding c.onnectivity and
security measures t.o Subscriber (see Schedule B f.or ass.ociated c.osts), Subscriber shall
be directly resp.onsible f.or the purchase .of all specified equipment and installati.on
services at their l.ocati.on (such as desk t.op c.omputers, MDC equipment, fiber/TI
c.onnectivity t.o receiving p.oints, dc) Subscriber shall be resp.onsible f.or all maintenance,
upgrades, and replacement .of their .own equipment.
Pr.ovider manages RMS/ ARS licensing. In the event licenses ab.ove the available number
are required by Subscriber, Subscriber shall submit a request thr.ough Pr.ovider t.o .obtain
additi.onallicenses at an additi.onal c.ost t.o Subscriber.
6. MEETINGS
Once per year, .on.or ab.out N.ovember I, Provider will c.onduct a meeting with Subscriber
at a mutually agreed up.on l.ocati.on t.o acc.omm.odate budget planning pr.ocesses. A special
meeting may be requested by Provider.or Subscriber representatives at any time and will
be scheduled by the Rec.ords Manilger at the earliest c.onvenience .of all attendees.
6,1 MEETING RECORDS: MPD Rec.ords Manager shall keep the minutes .of all
meetings between Provider and Subscriber. A l.ocati.on shall be provided by MPD as a
permanent and accessible dep.osit.ory f.or all meeting minutes, All Pr.ovider/Subscriber
Rec.ords Management System Agreement
Page 3 .of 8
correspondence shall be in written form and copies maintained with the MPD Records
Manager's records, Subscriber shall be provided a copy of all meeting records.
6.2 ADVISORY POWERS; The MPD Records Manager is advisory to the Chief of
Police of the City of Medford. Consistent with laws, ordinances, and other agreements,
the MPD Records Manager shall comply with recommendations regarding service
delivery from the Provider and Subscriber upon approval by the Chief of Police of the
City of Medford,
7. DISPUTE RESOLUTION
The Subscriber, having a concern with regard to service provided, may go directly to the
MPD Records Manager to resolve the situation, If the issue is not resolved to the
satisfaction of the Subscriber, the Subscriber may then go to the Administrative and
Technical Bureau Deputy Chief of the Medford Police Department. If the issue is not
resolved to the satisfaction of the Subscriber by the Deputy Chief, the Subscriber may
bring the matter before the Chief of Police of the City of Medford, who shall investigate
and recommend a resolution. In the event the issue is not resolved by the Chief of Police
to the satisfaction of the Subscriber, the Subscriber may appeal to the City Manager of
the City of Medford,
7.1 Should Subscriber raise a concern that substantially affects other subscribers or the
overall functioning of the MPD Records Division, the Manager shall refer the concern to
the.governing.bodies.o [the. Provider.and.Subscriber.for.resolution,_N either. party_shall
initiate any action oflaw, nor resort to any other legally available remedy without first
having followed the procedure required by this section.
8. ANNUAL BUDGET RECOMMENDATIONS
The Provider and Scriber shall abide by the budget adopted by the Medford City Council
with respect to any and all fiscal matters affecting the financial responsibility of
subscribers to MPD. Any program or operational changes having expenditures requiring
a supplemental budget under Oregon Local Budget Law must go through all budget
preparation and review stages involving the Provider and Subscriber, as set forth herein,
9. FEES
Subscriber shall pay an annual fee for services under this Agreement. That fee shall be
computed as provided in Section B (Fee Schedule). Fees shall be due and payable in
advance in equal quarterly installments as set forth in Schedule B. Should Subscriber be
in arrears in payment of set fees hereunder, such default shall not be deemed a material
breach unless Subscriber's entire account balance is stiII unpaid more than 45 days after
written notice by Provider of intent to terminate,
10. RISK ALLOCATION
Neither party nor its officers and employees shall be considered the agents of the other
for any purpose. Each party agrees to indemnifY the other from claims which the
indemnitor would be legally liable to pay, excluding specifically claims arising from the
indemnitee's own negligent and/or intentional acts if a claim asserting the same loss or
injury were'made directly against the indemnitor, whether or not such a direct claim is
actually made. The loss or injury sustained by the complainant resulted from the acts,
Records Management -System Agreement
Page 4 of 8
errors or omissions of the indemnitor or those for whose actions the indemnitor is
responsible under the Oregon Tor.!: Claims Act.
This mutual right to indemnity is in addition to and not in lieu of any other right or
contribution or indemnity which may exist in favor of either party under Oregon Law,
and the right to indemnity extends to officers, employees, and agents of the indemnity
party for claims made against them because of their actions or capacity as such.
"Indemnify", as used herein, means to indemnify, depend and save harmless,
11. RENEWAL, TERM AND TERMINA nON
This Agreement shall be in effect commencing on the date of execution as set forth below
and ending June 30, 20 I I. This Agreement shall be automatically renewed after the
original term unless either party provides notice to the other as provided below,
Either party may terminate this Agreement at the end of the I-year term (June 30, 2011)
without penalty or cause, by written notice of intent to terminate delivered to the other
party no later than January I, 2011. If no such notice is given, the Agreement is
automatically extended and shall remain in effect between the parties unless terminated in
the following manner.
After the end of the original term, the Agreement may be terminated at the end of any
fiscal year, without penalty or cause, by written notice of intent to terminate delivered to
the_other.partv_no.later.than.6. months.prior.to_the.end.of.that. fiscal year, Payment.offees
shall be established pursuant to Schedule "B", attached.
11.1 NON-APPROPRIATION: Notwithstanding the termination provisions above,
termination may. occur for non-appropriation, Specifically, all Subscriber obligations to
spend money under this Agreement are contingent upon future appropriations as part of .
the Subscriber budget process and local budget law, and the failure ofthe Council and
Budget Committee to make the appropriation shall necessarily result in termination of
this Agreement. As such, in the event insufficient funds are appropriated for the
payments under this Agreement and the Subscriber has no other lawfully available funds,
then the Subscriber may terminate this Agreement at the. end of its current fiscal year,
with no further liability or penalty to the Subscriber. The Subscriber shall deliver written
notice to Provider of such termination no later thatm thirty (30) days from the
.determination by the Subscriber of the event of non-appropriation.
12. AMENDMENTS
The parties may, from time to time, agree to amend the provisions of any schedules
attached to this Agreement, provided, however, that the method used to compute
Subscriber's annual fee as set forth in Schedule B shall not be amended unless all other
subscribers agree to similar amendment. Costs associated with expansion of services, or
new (not replacement) equipment shall not be included in the calculation of the basic
service fee without the consent of all subscribers. All amendments shall be in writing,
and signed by he parties duly authorized representatives, As used in this section,
"replacement equipment" means equipment which replaces a function preciously
performed by other equipment owned or leased by Provider, and which must be replaced
because its repair or maintenance cost equals or exceeds its fair market value,
Records Management System Agreement
Page 5 of 8
13 COMPLETE AGREEMENT
13.1 Schedules A and B, referenced herein above, are hereby incorporated as part of this
Agreement as though fully reproduced herein.
13.2 This agreement represents the complete and integrated understanding of the parties
with respect to all particulars covered herein, All prior agreements, written and oral, are
hereby canceled. No prior written or oral representation, negotiation, or statement which
conflicts with the terms hereof shall be considered to in any way modifY abridge, or
invalidate any provision hereof, and no evidence of such .shall be admitted in any
proceeding in which the terms and application of this Agreement are at issue,.
14. NOTICE
. Any notice required to be given to Provider under this Agreement shall be given to
Provider's Chief of Police. Any notice required to be given to Subscriber under this
Agreement shall be given to Subscriber'.s Chief of Police.
IN WITNESS WHEREOF the parties heave caused this Agreement to be signed in their
respective names by their duly authorized representatives as the dates set forth below.
CITY )7\fEDFORD, OREGON
By ttlihBi=#4:i/:!-c
"Gary WJieeler
Mayor
";_.- / ~- 2-0 / 1J
, .
THE CITY OF ASHLAND
By~A_~~------
U John Stromberg
Mayor
Date 1/#0/201 ()
Date
Approved
~~~
Chief of Police
City of Medford
7~t/~
hief of Police
City of Ashland
~-1vJ11
0/
Records Management System Agreement
Page 6 of 8
SCHEDULE A
WARRANT CONFIRMATION AND
CLEARANCE FROM LEDS/NCIC
ENTRY OF DATA INTO LEDS/NCIC
1, House Subscriber's warrant files
2, Confirm Subscriber's warrants to inquiring agencies to include sending appropriate
teletype confirmation
3, Clear warrants from LEDSINCrC upon confirmation of service
4, Return Circuit Court warrants to either the Circuit Court or the Jackson County
Sheriff s Office for transport of the defendant.
~_~_~_~_5 -Return~Ashland~Municipa.1.C!l.u~rran1s.JQ.,Suhs.crib.r."
6 Return all warrant teletypes and worksheets to the Subscriber along with Subscriber's
manila envelope,
7, Enter missing/endangered persons, runaway, stolen vehicle and stolen gun entries
during the hours listed upon notification from Subscriber's officers into LEDSINCrc.,
8, Date and initial LEDSINCrC teletypes and forward to Subscriber via the next
available Subscriber provided courier.
Records Management System Agreement
. Page 7 of 8
SCHEDULE B
FEE SCHEDULE FOR
THE CITY OF ASHLAND
1, Subscriber's fee for services provide under this Agreement shall be the Basic Service
Fee plus negotiated fee for any extended services, The fees shall be reviewed on an
annual basis.' Subsequent contract annual base fees shall be calculated on a three year
average number of Ashland warrants confinned/cleared and the time that it takes the
Provider's records specialist to confinn and clear the warrant from LEDS/ /NCrC and an
average of the hourly rate of pay including benefits of the Provider's records specialists,
Fees will also include the Subscriber's percentage of usage of the RMS system
maintenance fees,
Number of Ashland warrants confinned/cleared;
2007 - 325 warrants
2008_ 3.\3_warrants
2009 - 294 warrants
For an average of 311 warrants per year
It takes a Medford Police Records Specialist on average IS minutes per warrant to
confinn each Ashland warrant and clear from LEDS/NCIC. Current rate of
$32,9349/hour x 311 warrants comes to $10,242.7539 a year,
Agreed upon fee of $20,000 total for the budget year 2010 ~ 2011. Fees to cover
RMS/ARS MaintenanceILicensing fees as well as the warrant confinnation/clearance and
enlIy of MissinglEndangered Persons, Runaway, Stolen Vehicle and Stolen Guns into
. LEDS /NCrC during the hours mentioned in section 6.
Quarterly Due Dates shall be as follows:
July IS, 2010
October 15,2010
January IS, 20 II
April 15, 2011
Records Management System Agreement
Page 8 of 8
CITY OF
ASHLAND
Council Communication
Meeting Date:
Department:
Secondary Dept.:
Approval:
Intergovernmental Agreement with the City of Medford to
Provide Police Records Assistance
June 15, 20 I 0 Primary Staff Contact:
Police Department E-Mail:
Legal Department Secondary Contact:
Martha Bennett Estimated Time:
Terry Holderness
holdernet@ashland.or.us
Richard Appicello
Consent
Question:
Does the Council wjsh to enter into an Intergovernmental Agreement wjth the City of Medford to
provide police records assistance?
Staff Recommendation:.
Staff recommends that the Council authorize entering into an Intergovernmental agreement with the
City of Medford to provide police records assistance
Background:
The Police Department presently contracts wjth the City of Medford for emergency dispatch services
and records assistance. All Jackson County emergency communications services including those
previouslv_provided.bythe.Ci!y'_of Medford.wjll.be.conSolidated.into the.new_Emergency.__._.___.~--_.--
Communications of Southern Oregon (ECSO). This consolidation wjll take place on July I, 2010.
ECSO does not provide records assistance. Ashland records system is currently hosted by the Medford
Police Department at a substantial savings to the City of Ashland. In addition Ashland does not have
staffmg required to run a 24 hour a day seven day a week records operation. This will require the
department to find another agency to handle after hours warrant verifications and entries into the state
emergency information system. The Jackson County Sheriffs Department presently handles those
functions for all of the police agencies in the County except for AsWand Police Department and
Medford Police Department. The Sheriffs office has advised that they do not presently have the
staffing to handle those services for the AsWand Police Department. Medford has agreed to continue
to provide those services at a cost of $20,000 a year. At this time Medford is the sole provider willing
to provide these services to AsWand. The Police Department was aware of this issue when the budget
was prepared and the funds are allocated in the 20 1O!20 II budget.
Related City Policies:
None.
Council Options:
Authorize entering into an Intergovernmental Agreement with the City of Medford to provide police
records assistance.
Direct staff to provide the council with additional information about options for supplying police
records assistance for the City of Ashland.
Page 1 of2
rtl'
. .
CITY OF
ASHLAND
,
Potential Motions:
Move approval of entering into an Intergovernmental Agreement with the City of Medford to provide
police records assistance,
Attachments:
Copy of the Intergovernmental Agreement with the City of Medford to provide police records
assistance,
Pagelof2
r.l'
~-
City of Ashland, Oregon - Agendas And Minutes
, .
Page 1 of6
. \
Cltv of A~hl"nd Omann / City {'...cuneil
City Council - Minutes
Tuesday, June 15, 2010
MINUTES FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
June IS, 2010
Council Chambers
1175 E. Main Street
CALI, TO ORDER
Mayor Stromberg called the meeting to order at 7:00 p.m. in the Civic Center Council Chambers.
ROLL CALL
Councilor Voisin, Navickas, Lemhouse, Ja::kson, Silbiger and Chapman were present
MA VOWS ANNOllNCEMENTS
Councilor Voisin announco;l the passing of Housing Commissioner Aaron Benjamin. Mayor Stromberg
held a moment of silence in his honor.
Mayor Stromberg noted vacancies on the Historic, Planning and Tree Commissions.
City Administrator Martha Bennett added an item to the Consent Agenda from the Fire Department
regarding the Title III Jackson County Funding Program fOf the Ashland Fire and Rescue as item #9. .
SRom.n THR COIINCII, APPROVE THR MINlITRS OF THESE MEETINGS?
The minutes of the Special Meeting of May 26, 2010, Executive Session of June I, 2010 and Regular
Meeting ofJune 1,2010 were approved as presented.
CONSRNT AGRNDA
1. Will Council approve the minutes of Boards, Commissions, and Committees?
2. Does tbe Counc:il wish to enter into an Intergovernmental Agreement with the City of Medford to
provide poUc:e rec:ords assistanc:e?
3. Should tbe Counc:il adopt a resolution to provide a recommendation to Oregon Housing and
Community Servic:es (OHCS) to aUocate more tban 50% of Oregon Homeowntrship Stabilization
Program funding to the hardest hit counties in tbe State of Oregon in ac:cordanc:e with the V.s.
Treasury Hardest Hit Housing Market?
4. Will the Council, ac:ting as the Local Contrad Review Board, approve the award of a public
conlract to Answer Page for a term of one year, with the option of two one-year extensions, for a
total of up to three years?
5. Does the City Council wish to c:onfirm the Mayor's re-appointment of Nick Frost to the Housing
Commission with a term to expire April 30, 2011?
6. Does Council wish to c:onfirm the Mayor's appointment of Melody Noraas as the Parks
Commission Liaison to the Forest Lands Commission with a term to expire April 30, 2011?
7. Will Counc:i1, ading as the Loul Contrad Review Board, approve a Spedal Procurement for the
dired award of Aluminum Sulfate 48.50/0 from Rhodia for a term of five years?
8. Should Council approve tbe reappointment of Steve Minor, Anne Golden and Carol Christlieb as
recommended by the Board of Directors for the Ashland Community Hospital?
9. Does the Council wish 10 approve a funding agreement between the Oty of Ashland and Jac:kson
County for the Ashland Firewise CODllDunities Recognition Program (Tille III)?
Councilor VoisinlSilbiger mls to approve Consent Agenda items. Voice Vote: aU AYES. Motion
approved.
PUBLIC HRARTNGS
1. Will COtmcil adopt the Fiscal Year 2010-2011 Annual Budget as presented or with modifications?
Administrative Services Director Lee TW1eberg explained this was the third phase of the budget process
httn'//~.hhnn nr n.1 Ao"nnR. ~.n?Di.nhv=Minnt".&,A MTD=41 R'i
7!?1!?010
Page 1/1
r.,
CITY OF
ASHLAND
20 E MAIN ST.
ASHLAND, OR 97520
(541) 488-5300
CITY RECORDER
I" '7~~~~~~~": "I
;<1" .. PO NUMBER: '
09687
VENDOR: 002503
MEDFORD, CITY OF
411 WEST 8TH STREET, #358
MEDFORD, OR 97501
SHIP TO: City of Ashland - Police Dept.
1155 E MAIN STREET
ASHLAND, OR 97520
FOB Point:
Terms: Net
Req. Del. Date:
Speciallnst:
Req, No,:
Dept.:.
Contact: Gail Rosenbem
Confirming? No
. . Quantity.: . Unit .- Description .. Unit Price Ext. Price
After Hours Police Records Assistance 20,000,00
-
Intergovernmental Agreement - Approved
by the City Council on June 15, 2010.
Initial contract ends June 30, 2011,
but agreement shall be automatically
renewed unless either party provides
notice as required to the other party,
-. - ---- -. - . ---_..- - .- - -- -- .- -
'.
. .
\
-
SUBTOTAL 20 000.00
BILL TO: Account Payable TAX 0.00
20 EAST MAIN ST FREIGHT 0.00
541-552-2028 TOTAL 20,000.00
ASHLAND, OR 97520
_ ~_'~_AccouhtNurriber~: .. ." .projedNumlier ,. o Amount Accou'nt.Number .. : ):ProjectNuinhe~ . Amount-
E 110.06.09.00.60416( 20 000.00
~
h~ 0"
Autho d Signatur.
VENDOR COPY
A request for a Purchase Order
REQUISITION FORM
CITY OF
ASHLAND
Date of Request:
07/21/10
THIS REQUEST IS A:
o Change Order( existing PO #
Required Date of Delivery/Service:
Vendor Name
Address
City, State, Zip
Telephone Number
Fax Number
Contact Name
City nf Mj:Iortfnrrl
411 WRnh !';t
Medford OR 97501
Randv Soaradno, Deoutv Chief
Reauest lor Proposal
(Copies on fiie)
D Special I Exempt
D Written findings attached
D Quote or Pro sal attached
D Emeroency
D Wlitten findings attached
D Quote or Pro sal attached
SOLICITATION PROCESS
Small Procurement
D Less than $5,000
D Quotes (Optional)
Intermediate Procurement
D (3) Written Quotes
(Copies attached)
IZI Sole Source
D W' Ings attached
uote r Pro sal attached
Coo erativ Procurement
D State 0 RJWA contract
D Other government agency contract
D Copy of contract attached
D Contract #
Description of SERVICES
<:Jl::/L--~~r -t/d'-r-n hLL ~L-"t' d
a~CJ'C-I-~ "L"'+-- - _/,
~-r..-VcL-d!--, 67 r2 tfUtAl ~ 6;/<?(;uJ (
o Per attac,re;j~ROPOSAL After hours services
Total Cost
,
$20;000.00'
- .. .
,. "_L'
~
Item # Quantity
Unit
Description of MATERIALS
Unit Price
Total Cost
0 '~ ~.~ rr---+ ~. ,zYOTAL.COST "
Per attached QUOTE t'e. ~
~ -
Project Number ______. ___ 7/2--'J (;v :$,--, -
, Account Number 10.06,09,00,604160
"/lems and selVices musl be charged 10 Ihe appropriate account numbers for the financials to reflect the actual expenditures accurately,
Employee Signature.
e information provided above meets the City of Ashland public contracting requirements,
requ 't,
By signing this requisition ,
and the documentation n be p
Supervisor/Dept. Head Signature: 7~ I!~
G: Finance\Procedure\AP\Forms\8_Requisition form revised.doc
Updated on: 7/21/2010