HomeMy WebLinkAbout1987-0915 Regular Meeting
O'
Any cUlzen 'cit:tenMng Counc.LI'. meetingl.> may I.>peak onanyilem on the agenda, un.l'.UI.>
il .U, the I.>ubjec.-t 06 a public. helVllng wh.i.c.h ha.6 been c.tol.>ed. I6 you w.i..6h :to I.>peak,
plea.6 e M.6 e and a6:tVl. you have been ltec.ogn.-i.zed by :the Cha.Ur., g.i.ve yoU/!. name and
addJr.ul.>. The ChiUlt w<.U :then aLl'.ow you :to I.>peak and a.Uo .i.n601tm you a.6 :to :the
amoun.t 06 time aLl'.o:t:te.d :to you. The.t.i.me gJr.an:ted w<.U be dependen:t :to I.>ome ex.t:en:t
on :the na.:tU/!.e 06 the ilem undelt d.i..6 c.u.6I.>.i.on, :the nwnbelt 06 people who w.i..6 h :to be
heaJr.d, and :the length 06 the agenda.
. IMPORTANT:
4~
'-"1-
- ,~l.
AGENDA FOR THE REGui?AR MEETING
ASHLAND CITY COUNCIL
SEPTEMBER 15, 1987
1. PLEDGE OF ALLEGIANCE: 7:30 P.M., Coundl,'Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: Regular ~eeting of September I, 1987
IV. PUBLIC HEARINGS:
1. Appeal from a decision of the Planning Commission approving a low-income
housing project for the elderly on Siskiyou Blvd. at Bellview Avenue. '
(Applicant: The CBM Group; Appellant: Bob Fredinburg)
V. COMMUNICATIONS. PETITIONS & REMONSTRANCES:
1. Report and recommendation from Planning Commission concerning annexation and
zone change for 2.75 acres at 245 Tolman Creek Road. (Set date for public
hearing for October 20, 1987 at 7:30 P.M.)
2. Letters urging City acquisition of S.P. Freight Depot for Teen Center purposes.
3. Liquor license applications:
a. China Station, 2425 Siskiyou Boulevard:
b. Ideal N. America, 1145 Siskiyou Boulevard.
VI. UNFINISHED BUSINESS:
1. Report from City Administrator on tax status of Ash1ander Apartment Complex.
VII. NEW & MISCELLANEOUS BUSINESS:
I. Monthly financial commentary by Director of Finance for period ending
July 31, 1987.
2. Memo from Committee to review Cost Control System.
3. Mayor's appointment of Thomas Lavagnino to Planning Commission for term
expiring December 31, 1989.
4. Recommendation from Historic Commission concerning nominations to National
Register of Historic Places.
5. Memo from Ashland Historic Commission concerning demolition of brick building
at Ashland Railroad Depot.
VIII. PUBLIC FORUM: Business from the audience not included on the agenda.
I
IX. ORDINANr.ES, RESOLUTIONS & CONTRACTS:
1.
,
Second reading by title only of an ordinance vacating an alley off High Street
near Susan Lane.
Second reading by title only of an ordinance amending the Land-use Ordinance
with respect to variances, site reviews, and lot depth requirements in
residential 'districts.
2.
....-
. .'If. ORDINANCES, RESOLUTIONS & CONTRACTS: (Continued)
3. First reading of an ordinance dispensing with an election and calling a public
hearing on a proposed annexation and withdrawal from Jackson County Fire
District No.5 of property located at 245 Tolman Creek Road (CBM Annexation).
,
4. Resolution increasing non-tax resources and authorizing the expenditure of a
portion of the electric utility fund for dam safety inspection report.
,;
o
X. OTHER BUSINESS FROM COUNCIL MEMBERS
XI. ADJOURNI4ENT
Attachments:
1. Minutes of Boards, Commissions and Committees.
2. Monthly Departmental Reports"; August 1987.
~....
~
,- "'!........!.
~ .~
-
"
-t
ROLL CALL
.
o
MOMENT OF SILENCE
APPROVAL OF MINUTES
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
September 1, 1987
Mayor L. Gordon Medaris was absent and Council
Chairman Don Laws led the Pledge of Allegiance
and called the meeting to order at 7:30 P.M. on the
above date in the Council Chambers. Reid, Williams,
Acklin, Laws and Arnold were present; Elerath was
absent.
Councilor Laws led in a moment of silence for Robert
Bailer, a former City Councilman, who recently passed
away.
Acklin moved to approve the minutes of the regular
meeting of August 18, 1987; Arnold seconded the motion
which passed unanimously on voice vote.
COMMUNICATIONS, PETITIONS & REMONSTRANCES:
Appeal of Planning A letter of appeal had been received from Robert
Action #87-090 Fredinburg, 2275 Siskiyou Blvd., of a Planning
Commission Action to allow a 62 unit apartment complex
at Siskiyou Blvd. and Bellview Avenue (P.A. #87-090).
A public hearing was set for September 15, 1987 at
7:30 P.M. in the Council Chambers.
Rent Increases -
Ashlander Apts.
A letter was received from the tenants of the
Ashlander Apartments concerning several recent rent
increases. Sandra Lilligren, 2234 Siskiyou Blvd.,
#26, gave a brief history of the initial funding and
building of the apartments and noted a 42% rent
increase over the last two years. Laurie Terrall, 885
Clay Street #132, told of the impacts on tenants and
asked that the Council be aware of the housing crisis
in Ashland. She also asked that a letter from the
tenants to the City Council and news clippings
concerning the owners loan from HUD be included in the
record. Rich Rohde, 124 Ohio, and representative from
Fair Share, spoke of Fair Share's concern for the
tenants and asked Council to take a stand in support
of them. Sharon Thormahlen, 80 Hargadine, told of, her
experiences as former owner of HUD housing and
suggested issuance of building permits require input
by City prior to owners opting out. The Council felt
this issue was out of their jurisdiction but agreed to
individually write letters of support for the tenants.
Staff was requested to check into the alleged non-
profit status of the owners of the Ashlander Apts. and
will respond to the tenants with their findings.
Acklin said the Planning Commission should be aware of
HUD conditions on projects like this. Arnold thanked
9/1/87 P. 1
Reqular Meetinq
J,r
Ashland City Council
9/1/87 P. 2
COMMUNICATIONS, PETITIONS &'REMONSTRANCES: (Continued)
Rent Increases the tenants for bringing this situation to Council's
~ (Continued) attention, and Laws said to contact Councilors indivi-
dually for letters of support.
Ii '.
v UNFINISHED BUSINESS:
Trolley Buses
A letter from Ron Salter stated if the City and
R.V.T.D. could not agree on types of vehicles which
could be used, an arbitrator could be appointed by the
Governor to resolve the issue. Dennis Perkins, owner
of Ashland Taxi Co., told of his concerns of the
safety of the trolley and of duplication of services
by the trolley and other R.V.T.D. buses. Acklin felt
these issues should be taken to the Board of Directors
of R.V.T.D. williams felt no action should be taken
by the Council, Acklin agreed. There was no further
comment.
NEW & MISCELLANEOUS BUSINESS:
Model Conservation City Administrator Almquist briefly reviewed a memo
Standards Sur- from Conservation Coordinator Dick Wanderscheid
charge Policy regarding BPA's Model Conservation Standards Surcharge
Policy. He explained that with the City's ongoing
Super Good Cents program we would have no trouble
meeting the conditions of the new surcharge policy.
For information only, no Council action required.
Appt. of Municipal
Judge Pro-Tern
PUBLIC FORUM
A memorandum from Mayor Medaris was read requesting
approval of his appointment of Pam Burkholder as
Municipal Judge Pro-Tern, replacing David Orf who
recently resigned. Reid moved to approve the
appointment, Arnold seconded the motion which passed
unanimously on voice vote.
No responseo
ORDINANCES I RESOLUTIONS & CONTRACTS:
Alley Vacation Councilor Laws 'explained that he and Councilor Williams
off High St. had met with the property owners concerning their
plans for a walkway in the alley. Sandra Slate, 342
High Street, told Council of she and Robert Sposato's
plans to remove the curb on High Street (which City's
concrete contractor will do) and hire a contractor to
replace it in hopes of solving the erosion problem.
The fence will be then be moved and a tree or
landscaping planted at the bottom of the alley. Mrs.
Slate said she had no objections to dedicating a 5-
foot easement in the middle of the alley for a
walkway. The Ordinance was read and Acklin moved to
second reading. Reid seconded the motion which passed
una~imously on roll call vote.
9/1/87 P. 2
Reqular Meetinq
Ashland City Council
9/1/87 P. 3
n"
.~
ORDINANCES, RESOLUTIONS & CONTRACTS: (Continued)
. Amendments to Ordinance was read amending the Land-use Ordinance
~ Land-use Ord. concerning variances, site reviews and lot depth
requirements in Residential Districts. Laws noted the
j language in Section 1, item C should have been changed
to read "That proposed benefits will be greater than
any negative impacts on the development of the
adjacent uses and will further ...", as was proposed
at the Aug. 18, 1987 council meeting. Acklin moved to
second reading, Arnold seconded the motion which
passed unanimously on roll call vote.
Alley Named
Woolen Way
Resolution was read naming an alley off Nursery St.
as Woolen Way, after early Ashland Pioneer Isaac
Woolen. Arnold moved to adopt the resolution, Reid
seconded the motion which passed unanimously on roll
call vote. (Ref. Reso. #87-39)
Protection of
Rogue River
A draft resolution from the Rogue Valley Council of
Governments was read, concerning the protection of
the Rogue River. The Council felt the wording was too
restrictive and had concerns of how the City's
sluicing program would be affected. Councilor
Williams will report the concerns to RVCOG. No
further action taken.
Electric Rate
Decrease
A Resolution was read which reduces Ashland electric
rates by 2% effective with meter readings taken on or
after September 30, 1987. Fred Wilken, 515 Maple Way,
asked why the rates had been raised four months ago
and said citizens should have a more detailed
explanation of this action. Councilor Laws said that,
as a result of the rate increase in July, residents
will be paying lower rates during winter months when
bills are usually higher. Arnold moved to adopt the
Resolution, Acklin seconded the motion which passed
unanimously on roll call vote. (Ref. Reso. #87-40)
lTl"t1&< BUSINESS FROM COUNCIL MEMBERS:
Stairway - Pioneer Councilor Reid reported that the Parks & Recreation
St. to Lithia Park Commission is looking into plans for a stairway from
Playground Pioneer Street to the playground in Lithia Park. It
was decided the issue should be referred to the
Traffic Safety Commission to discuss the possibility
of creating more traffic on Pioneer Street. Staff
will pass this on to Ken Mickelsen, Director of Parks
and Recreation.
Abe Lincoln
Statue Location
Councilor Reid also said the Parks Commission is
looking for input regarding the new location of the
Abe Lincoln statue when it is repaired.
9/1/87 P. 3
Reqular Meetinq
'<'..
JI'''Y
/
lTJ:t1&< BUSINESS FROM
. Change of Liaison
- Appointments
Energy Advisory
Committee Mtg.
ADJOURNMENT
Ashland City Council
9/1/87 P. 4
COUNCIL MEMBERS: (Continued)
Councilor Acklin requested a change in liaison
appointments because of her new 1/2 time teaching job
at Ashland Middle school. She has been working with
the Hospital Board on their search for a new admini-
strator and will no longer be able to attend noon
meetings. She also thanked everyone for attending the
Railroad Centennial Celebration.
Councilor Reid recently attended an Energy Advisory
Committee meeting and talked with Norma Paulus, who
she feels will be very helpful as Oregon's represen-
tative on the Public Power Planning Council.
The meeting adjourned at 8:50 P.M.
Nan E. Franklin
City Recorder
Don Laws, Council Chairman
Acting Mayor
9/1/87 P. 4
.
'~
'~4fl
t
~
August 25, 1987
/U-c ~, f'/"].,(.( J' 7
/1: ua .47YI
City Council
Ci ty Mayor
~ity Administrator
Ashland, Oregon 97520
REI
Planning Action g87-090
62-unit apartment compl~
!lear Ci ty:
We are writing to the City Council requesting a hearing to appeal the
project presented to the Ashland Planning COlIllllission on August 12, 1987, on the
above-referenced matter. The City of Ashland Planning COlIllllission and Staff failed
in the following areasl
1.
Failed to give any written notice to adjoining property owners. Tax Lot
1000 has never been notified.
1I.
To protect the best interest of the surrounding property and property
owners. The City of Ashland Planning Staff was negligent in their duties
to point out, - the devaluation of adjoining property in allowing the develop-
ers to think their plans for construction of a three-story barracks-type
structure right next to my home would be acceptable.
Ill.
The proposal as submitted would also destroy the beauty of the community.
The huge redwood is to be saved but it is surrounded by pyrancanta, roses,
lilacs, a cherry tree, poplars and a family of silver maples, creating
a park-like setting. To demolish this would be foolish and wasteful since
the proposal did have a recreation area for the residents. A special plan
for this special 'si te needa to be drafted.
These matters need to be examined in detail. The City of Ashland ~lanning
Staff overlooked having notified us of this action in the first place. 1 can't take
the chance of any more serious oversights.
Please advise the time and date of the hearing. Thank you.
Respec tfully,
~J;
~~~{7
rg Ella Fredinburg
2275 Siskiyou Boulevard
Ashland, Oregon 97520
482-4447
Attached: Copy of the letter to the Planning Department dated August 6, 1987 and
three copies of pertinent maps.
'ffi 0:
.
~ rom:
~ubjed:
,.-<-"",-;.
~tmorattdum
September 10, 1987
Ashland City Council
Ashland Planning Commission
PA87-090
The CBM Group
Fredinburg Appeal
On August 12, 1987, the Ashland Planning Commission
held a public hearing in the matter of PA87-090,
a re-notice request for a conditional use permit for
a 62 unit, low-income, elderly housing complex to
be located on a 2,29 acre parcel at Siskiyou Boulevard
across from Bellview Street.
The Planning Commission voted in favor of approving
the application with the stipulation that a mirror
image of the footprint of the plan would be required
by the applicant. The vote was five to two in favor
of the application.
sh
,','n :-",':1'""'." ,'0'" ::...~ "_":""':;~.'...:.
.. '-",,:~.: :.~.;';:;'::~::;'; 'i;*:~,:'5?~" .;~- !:',... ~ .'r",;";:~'z.':':;":~ ::::~~;;-:. ~~-:l'\' ,..".:~,..-",!E_'}:i:_;"':.""~'""~P""~I;~:..-i.~";:.:"''!'",:,'''''''.;..~,,,,.,.,........:d;.~
,'-,..:;-~.~
..
o ~;
Notice is hereby given that a PUBLIC HEARING on'the following
request with respect to the ASHLAND LAND USE ORDINANCE will be
held before the ASHLAND PLANNING COMMISSION on the 12th day of
Auqust, 1987 at 7:30 p.m. at the ASHLAND CIVIC CENTER, 1175 East
Main Street, Ashland, Oregon. At such Public Hearing, any person
is entitled to be heard.
')
.
.
If you have any questions or comments concerning this request,
please feel free to contact the Ashland Planning Department, City
Hall, at 488-5305.
"
.. (:<.C:~l '_1-" ..1:' ,
!
1IlI-_.....,
:!:t1~'
"'<1'
"
, ,
-..-..,.,.---
"
1
\ ---.. \
, ~,
- --~.---.-.~+--.-~~--.~-~.-
. . . .
. -
. "
"
"
"
(
, ,
i
,
0,"
';~
',-
'\ Illill
' //111_-1
WII fll i tl)lll, \1\\JI~ci"~~:~rlc~J/7 ,.' ,
L- 1 1//.,>
I ''-
r-7-' ::t ,'....... i
"r'''' ',' "-I
I' r~~',,,./,,,,,, >, .,'-:-o....~ " ", '
, ,.,,-,.... , ...,' ,
<.> I, l"---'J~n: / ,,:
I-"'-L;r~ ' '. .~~ i!__.J ," '
1 ,", ' '-, r--:--
\:c.l~.~L}L" . . ( ~'.
, I
tW-Ir>C""<"'~~'"
, ,- -~ .....
. L ~ I ;
, /1;'
",..r.
'<1~i'
'I) ,
/ '
:.,
/
....../ u-.
~
~, f~.:.'
..,.~..r:~.~'~,
. .' ."
,.......;c...
,.,~(><
I):c'
1/1'
1;''>
I
,J..
$f .11 N
v
,,-'
of'
,~.. -
;...<j..I'-"_'
;'
"' --..,-
--' -
----- '
....-
I "
:;="1.--
f=~ ~~~~, . .~.~-~~!~~-~.
PfI'oj~--.~~ ~"I""
'~'.~"\'; ~~f;'"
f1
if\ '/9:~;'::~~1'/"'/
. . ('-/
...L":'" <ir<,"-
:1~__ /
.:Ii /' 7"ot...~~~ fl.,?
t,'/ j;"-_~-I""-
V d'? r~~
/1 / fJ'"
/~ I I;
.)' ,):.
./ ~,~',j' {---~- ,
/1 ~/"""l/ Vi01t--.! ITI iv1f'P
-.o~
: ~:>..~ -
:=-~~:.:::~~...
/'
,,'
srre..
PLANNING ACTION 87-090 is a re-notice request for a Conditional
Use Permit for a 62 unit, low-income, elderly housing complex to
be lo,?a ted on a 2.29 acre parcel t . .
Bel~v1ew Street. Comprehensive a SlsklYOU Boulevard across from
Zonlng: E-Il Assessor's Map #. Plan Designation: Employment-
APPLICANT: The CBM GrOt~? . 391El4Cl Tax Lot: 1701. '
.'.'. ;-..
. . '" ;..,' . . ' ': '." :. " ;.'" C.-,'- ;:~"'7" ,1 :-, ',', ,-
',v. ",r F\"'-'~'/;;
",,~"-'.- ~,.~- .........-......
~. .- ~.
, ;
YJtur11/0-/ (7
removed.
- .
.\
I
.
Spann reported that the final soils report has not yet been
completed. He also stated that the solar access adjustment was
made and everything is in order.
Spann explained that Ashland will no longer be eligible for this
type of project because of their population. There was a special
exemption given to Ashland.
Thompson inquired about trash collection and wondered if CBM would
be willing to set up a recycling area and Spann said this would
not be a problem.
TERI COPPEDGE, questioned Staff of the benefit of a project such
as this to the City. Fregonese responded by stating that it
addresses the need for housing in'this price range. Much of the
work force in the City make up the price range that make this type
of housing affordable. Coppedge had concerns about the widening
of Tolman Creek Road and Fregonese said that when CBM annexes,
they will be required sign in favor of future street improvements.
COMMISSIONERS DISCUSSION AND MOTION
Bingham was generally in favor of the project but shared Ms.
Coppedge's fear of the traffic impact on Tolman Creek Road.
Fregonese estimated that the improvements might take place in
about 10 years. Based on City projections, the size of the town
would have to be 18,OOO to 20,000 people before Tolman Creek Road
is widened and a signal installed at Highway 66 and Tolman Creek
Road. Thompson felt that there is no place around this property
for children to go. Kennedy moved to recommend annexation to the
City Council and approve the Site Review and Bingham seconded it.
The motion was carried with Thompson abstaining.
TYPE II PUBLIC HEARINGS
. ~
PLANNING,ACTION 87~090
RE-NOTICE, REQUEST. FOR ~CONi5ITIONAL'us1~:' PERMIT:FOR~~2:;:'UN~G".?'?
LOW-INCOME,' ELDERLY HOUSING"COMPLEX,'d':,'~"_"".",,,,~,,,,,, __
2~ 29' 'ACRE, PARCEL' AT SISKIYOU~,BOULEVARD':'ACROSS' FROM;BerllvieW1"'~-tJ
'. STREET APPLICANT: ' THECBM GROUP.;! -'.f
STAFF REPORT
This application is for an elderly three-story apartment complex
consisting of 62 units. The parcel is 2.2 acres. Rents will be
approximately $240 per month for each unit. This is a subsidized
housing project through FHA. Sixty six parking stalls have been
planned at this time. CBM modified their open space to include
open s?ace in the' front of the buildings and moving their parking
to a d~fferent area. Staff recommended modifications to the
par~ing by moving them to the other end and extend the landscaping
str~p to break up the pavement. CBM needs to show access on their
plat to the cu1~de-sac. Staff recommends approval of this
'\ .
.
'. .
application. McLaughlin noted that there was a letter included in
the packet from Ella Fredi~burg,.an adja?ent pro~ertr owner,
expressing concerns regard1ng th1s plann1ng appl1cat10n.
McLaughlin showed slides.
PUBLIC HEARING
ELVA KNIGHT, 2804 Lisonbee Lane, expressed concerns that the
parking lot would be next to her house. McLaughlin explained that
the Stor-A-While was adjacent to the proposed parcel with a vacant
lot behind the parcel and a row of houses along Barbara Street.
He said that the parking lot would be screened with a site-
obscuring fence.
ELLA FREDINBURG, 2275 Siskiyou Boulevard, after checking with
Jackson County found that the acreage was less than two acres.
The property had been surveyed by Charles H. Hurst. Fredinburg
stated that she thought the zoning is incorrect for this proposal.
She also said that Close Construction is planning on putting 55
units on a nearby parcel. with regard to the notice, Fredinburg
felt it was incomplete and deceptive and did not show the project
and how it 'would affect the adjoining property owners. McLaughlin
interjected that the peak of the structures would be 40 feet, the
actual building height would be about 33 feet. Staff also
explained, that even though there had been a slight error in
calculating the lot size, the applicant is still within the
allowable number of units (67 units allowed, 62 units requested).
Fredinburg felt the parcel was sloped and was concerned that the
parking would be on a slope. She also wanted to see the existing
trees remain, particularly the redwood. She stated that she was
totally against the project.
BOB FREDINBURG, 2275 Siskiyou Boulevard, objected to the
Conditional Use Permit. He would like to see the buildings put on
the other side of the lot. He felt it was against the solar
access to have the buildings situated as they presently are.
BILL SPANN, CBM Group, 1010 Racquet Club Drive, Auborn, CA, in
addressing the concerns expressed, said that CBM will adhere to
permitted density when the property has been surveyed. Regarding
the parking configuration, FHA has certain requirements, the City
has parking criteria as well as solar setbacks. Spann explained
that this particular location was chosen for this type of project
because it must be within walking distance of a pharmacy, grocery
store, etc., as required by FHA. Also, Spann offered to provide
the market research that was done on this project. This might be
the last opportunity for a project like this in Ashland. The FHA
515 program has ,an excess amount of money available, and if the
funds are not used by the end of September, the funds will go into
the general fund'. Spann said CBM is in full agreement with all of
the conditions.
Fregonese aSked'Spann what the possibility of
(approving a mirror image of that footprint).
flipping the project
Spann stated that
, '.,
. \,'
. .\
if FHA approved it, and if there is still time to make the change,
CBM would not oppose flipping the project.
Thompson argued that the site was not in c10~e proxim~ty to
shopping, restaurants, ,etc. He felt the proJect was lsolated.
DON BALLEW, 2315 Siskiyou Boulevard, does not object to the way
the project is now situated and felt it would be an appropriate
use of the site.
.
,
.
RICHARD ROBERTS, 2948 Barbara Street, objected to the height of
the project., He is concerned it will block his view. He also
wondered about the drop in the ground from one end to ~he other
and inquired as to whether this area was going to be leveled. In
answer to his question about whether this project would be
accessed to Jacquelyn Street, Fregonese stated that the applicant
was required to at least show a driveway accessing onto Jacquelyn
Street because some time in the future lt might be opened up.
Fregonese also explained that the project will remain a project
for the elderly for at least 20 years, but if it is ever changed,
they would have to come to the City to put in more parking or
reduce the number of units because they are receiving a variance
strictly because of the age category of the tenants that can live
there.
TERI COPPEDGE, 2927 Barbara Street, asked about how the
be leveled. Spann said the building pad will be level.
said the slope was consistent.
land would
Fregonese
ELLA FREDINBURG, 2275 Siskiyou Boulevard, was concerned that the
parking variance would mean more cars parked along Siskiyou
Boulevard as in the Ashlander Apartments.
COMMISSIONERS DISCUSSION AND MOTION
Kennedy was interested in the possibility of flipping the
footprint because Fregonese said that Fredinburg's is zoned
Residential and Ballew's property is zoned Employment. Also,
Fredinburg's property has a number of restrictions on it's
development. There is a creek running through it with a pond
making it a difficu~t parcel to develop.
Thompson commented that he is in favor of low-income elderly
housing but felt that since the Comprehensive plan was being
revised, the Commission should think about designating land which
will better suit the purposes of seniors than something like this
project that is so far from the hospital. He went on to say that
he could not favor a Conditional Use Permit for this particular
parcel because he thinks the use is inappropriate.
Winthrop felt there is a need for housing for the elderly at a
reasonable cost ,~- better to have a flawed location if there is
not a practical 'alternative.
Stout felt there was a tremendous need for this type of project,
= ~.,
~ '.\
but that the project was too far from town.
Spann explained that this is an apartment complex, not a
convalescent hospital or a retirement home. It is for those
individuals who are mobile and can take care of themselves.
-
.
Kennedy moved to approve this application with the stipulation
added that there will a mirror image of the footprint of the plan
that would be required. Winthrop seconded the motion and it was
carried. Commissioners Stout and Thompson voted "no".
,
PLANNING ACTION 87-102
REQUEST FOR A CONDITIONAL USE PERMIT TO EXPAND THE PRESENT STOR-A-
WHILE FACILITY
2315 SISKIYOU BOULEVARD
APPLICANT: DON BALLEW
STAFF REPORT
Staff addressed the issue of the notice. The notice requirement
for Conditional Uses is 200 feet. The Fredinburg's were the only
property owners that were not noticed that should have been
noticed and based on the Assessor's maps, a good faith attempt was
made to notice everyone within the 200 foot area. Stout also
concluded that even though the Fredinburg's did not receive
notice, they were in attendance at the meeting ,and available to
testify, therefore the hearing should continue. McLaughlin read
from Section 18.l30B Public Notice and Hearing substantiating
Fregonese's statements. '
Staff explained that this is an application to expand the present
Stor-A-While facility and to construct a new office/shop facility.
This project has been continually improving over time as Mr.
Ballew has made significant improvements to the property. This
site plan had been approved previously by the Commission'in 1985.
The office is a permitted use and subject only to site review.
The storage unit is a conditional use and the land is marginal E-I
land. Staff has tried to make sure that when storage units are on
the property that there are other uses on the property as well
that generate employment.
One problem that has occurred on the property is the development
and maintenance of landscaping. Because of very dry, sterile soil
nothing has grown, therefore, Staff is requiring a more intensive
attempt to get the street trees to grow. The ground covers are
all right. Staff, would recommend that it is time to bring the oil
mat surface into conformance and put in asphalt paving as a
commercial development of this size would require paving. Staff
recommended approval with the attached conditions. McLaughlin
showed slides.
PUBLIC HEARING
BOB FREDINBURG, 2275 Siskiyou Boulevard, said he was not the only
one who had not, notified of this hearing. He stated that his son
{) ( .'
BEFORE THE PLANNING COMMISSION
CITY OF ASHLAND, OREGON
August 12, 1987
IN THE MATTER OF-PLANNING ACTION 87-090, A
REQUEST FOR A CONDITIONAL USE PERMIT, SITE REVIEW
AND A VARIANCE FOR A 62 UNIT, LOW INCOME, ELDERLY
HOUSING DEVELOPMENT TO BE LOCATED ON A 1.96 ACRE
PARCEL ON SISKIYOU BOULEVARD ACROSS FROM BELLVIEW
STREET.
APPLICANT: THE CBM GROUP
)
) FINDINGS,
) CONCLUSIONS
) AND ORDERS
)
)
)
r-
't-
.
RECITALS:
1) Tax Lot 1701 of 391E14C comprises 1.96 acres of gently sloping
land abutting the north side of Siskiyou Boulevard across from its
intersection with Bellview Street-: The zoning on this parcel is
E-l, (Employment). This is a request for a Conditional
Use Permit and Site Review, and a Parking Variance request.
2) The criteria for approval of a Conditional Use Permit are in
18.104.040 of Ashland's Municipal Code and are as follows:
A. The proposal is in conformance with the Comprehensive
Plan.
B. The location, size, design and operating characteristics
of the proposed development are such that the develo~ment
will be reasonably compatible with and have minimal lmpact
on the livability and appropriate development of abutting
properties and the surrounding neighborhood.
C. In determining the above, consideration shall be given
to the following:
1) Harmony in scale, bulk, coverage and density.
2) The availability and capacity of public facilities
and utilities.
3) The generation of traffic and the capacity of
surrounding streets.
4) Public safety and protection.
5) Architectural and aesthetic compatibility with the
surrounding area.
Further, the cr iteriafor the granting of a var iance are found in
18.100.020 and are as follows:
A. That there are exceptional or extraordinary
circumstances or conditions applying to the land, building,
or use referred to tin the application, which circumstance
..'-.
...,>.;....,:., .".,.:',;:.;:: .C..'!..'
or conditions do not apply generally to land, buildings, or
uses in the same district.
.
B. That the granting of the application is necessary for
the preservation and enjoyment of substantial property
rights of the petitioner.
C. That the granting of such application will not, under
the circumstances of the particular case, be outweighed by
the adverse effects to the health or safety of person
residing or working in the neighborhood of the property of
the applicant, and will not, under the circumstances of the
particular case, be materially detrimental to the public
welfare or injurious to property or improvements in said
neighborhood.
D.,
.'
.
.
D. That the circumstances or conditions have not been
wilfully or purposely self-imposed.
The Commission found that the Applicant has submitted
supplemental findings adequate to meet the above Variance criteria.
Further, the Commission found that Applicant has submitted
adequate Site Plan and Findings to satisfy the requirements of
Chapter 18.72 on Site Design.
3) The Planning Commission, after proper public notice, held a
Public Hearing on August 12, 1987 at which time testimony was
received and Exhibits were presented. The Planning Commission
approved the application for the construction of a 62 unit low-
income, elderly apartment complex to be constructed on Siskiyou
Boulevard to the west of Stor-A-While and to the south of the
intersection of Bellview and Siskiyou Boulevard subject to certain
conditions which would guarantee the appropriate development of
this site.
Now, therefore,
The Planning Commission of the City of Ashland finds, concludes and
recommends as follows:
SECTION 1 FINDINGS
1.1 The Planning Commission hereby incorporates by
reference the attached Staff Report noted as "Exhibit A", the
Findings prepared by the applicant noted as "Exhibit B", the Site
Plan prepared by the applicant noted as "Exhibit r;" and the Minutes
from the Public Hearing on this proposal held on August 12, 1987
noted as "Exhibit D".
SECTION 2 CONCLUSORY FINDINGS
2.1 The Commission finds that is has received all
information nece'ssary to make a deci~iQn based on the Staft ReRort,
Public Hearing Testimony and the ExhlbltS received and reVlewea.
,\
" ~
.
" ,
. ,
"
2.2 The Commission finds that the proposed development, with
the attached conditions, will be in conformance with Ashland's
Comprehensive Plan. Such findings are referenced in the Staff
Report. Further, specific findings address some particular
concerns that were raised at the Public Hearing as follows:
1) that a house on the adjacent property to the west might be
impacted by the close proximity of a three story building proposed
near the west property line; 2) that an elderly housing
development might not be appropriate on the opposite side of
Ashland (4 miles) from medical services; 3) that FHA requirements
for the development's use as an elderly low income housing project
expire after 20 years. The question here is whether or not rental
costs would rise after expiration, excluding use by the elderly.
Planning Staff advised that the property to the west of this
parcel had certain environmental constraints connected with it,
such as a creek passing through it, that restricted the situation
of any structures on it, such that the house in question could not
easily be moved somewhere else on the lot. Given this, the
Commission found that the proposal as submitted would not meet the
above stated criteria for compatibility with the neighborhood and
minimal impact on surrounding uses. The Commission felt that if
the Site Plan was "flip-flopped" so that the proposed building
along the west property line that would tower over the adjacent
house was instead situated along the east property line, the
criteria could be met. As to the question of proximity to medical
services, the Commission made a distinction between "nursing
homes" and "apartments" to be specifically used by the elderly at
which renters are self sufficient and where no provision for
medical services are present. The Commission found that this was
the case and since other land closer to Ashland Community Hospital
which is zoned for such apartments is in short supply approval of
this proposal was appropriate. The Farmer's Home Administration
has agreed to provide a 50 year loan to the applicant for this
development under the 515 Rural Rental Housing Program and
requires that the use remain for the elderly for 20 years. At the
end of that time the applicant has the option to buyout the loan
and place the development in "free market" competition. The
Commission felt that since a variance would be granted for less
parking spaces because less elderly tenants would have cars, it
would be appropriate to require that, should the restriction on
elderly tenants be lifted, the number of spaces required for the
development be upgraded to meet the currant multi-family code or
the number of units be reduced to match the required parking on
site.
2.3 The Commission further adopts the applicant's findings
as submitted with certain conditions.
SECTION 3 DECISION
3.1 Based on the record of the Public Hearing on this
matter, the Planning Commission concludes that the proposal is an
appropriate use'of the site.
~
<
.
, ,
,~ .
.
Therefore based on the overall conclusions and upon the
proposal being ~ubject to each of the following conditions, we
recommend approval by the City Council of Planning Action 87-090.
The following are the conditions and they are attached to the
approval:
1. That the necessary dedication for cul-de-sac purposes from the
Jacquelyn Street right-of-way shall be provided to the
requirements of the City Public Works Department.
2. That the parking area shall be paved, striped and adequately
screened pursuant to the approved plan prior to issuance of a
Certificate of Occupancy for the use.
3. That any work within the public right-of-way shall require
issuance of a permit from the State Highway Division.
4. That color samples shall be provided for approval by the
Staff Adviser prior to the issuance of a Certificate of Occupancy.
5. That the drainage plan shall be approved by ,the City'Engineering
Division.
6. Sewer and water shall be installed to the standards
established by the City Engineering Division.
7. That electrical power shall be provided to the site to the
standards of the City Electric Department.
8. That the proposed landscaping plan be modified and be subject
to review by the Tree Commission and approval by the Staff
Advisor, and shall be installed prior to issuance of a, Certificate
of Occupancy on site.
9. That any change in tenancy from the proposed low- to moderate-
income elderly require the number of parking spaces to be
increased to meet the current multi-family parking requirements,
or the number of units reduced to match the number of required
spaces on site and that this requirement be included as a deed
covenant.
10. That the parking lot design be modified to move the two spaces
in the northwest corner nearest the cul-de-sac right-of-way to the
southern end of the westernmost parking area, and that the
landscaping strip between the double-loaded parking spaces on the
westernmost parking area be extended.
11. That the site plan be modified to show future access from the
northwestern portion of the parking lot onto the Jacquelyn Street
cUl-de-sac.
"
"
12. That the site plan be modified to show "mirror image"
building locations such that the structures are located along the
east rather than west property lines and that said site plan be
subject to Staff approval prior to issuance of a building permit.
.
~,
7/0/7
Date
~
, i
'[
'I
, ,":-'_ l..! ~ '
" '. ,'~' ~. ,"\: ~'.' ,~)"'''-'' "',.' . ,. .',';L.-:., ~,/.-;, .;:' ..\\'t'l':~~:';" '(.,' .":" . '-:;;"';,",;"'~:":-:' <~.:.: ;<"_. .-,'.: ':r'.;' '.".",' ';'",>,"_''-~':>"-'''t;.~'''~:"~(J:':,yt'
.:: ~,~r''''-~.'''''"", ,. '.. "".',_ ;:'~',~,::":~...",,, ~~ ,-,n
!~
!
~'~'~
~
@'
~-'~
-
Planning Action 87-010
Staff Report Addendum
August 12, 1987
,
~
. r
Since the original staff report was prepared, the Planning Staff
has re-noticed this planning action including the parking variance
request. Staff has also received the findings from the applicant
concerning the variance request. Also, the applicant has received
input from the Farmer's Home Administration on the site design,
and minor changes in the parking configuration and open space
layouts have been made. Staff sees no problems with the new
design and it meets the site ,design guidelines.
Concerning the parking variance, two other applications in the
recent past have been processed similar in nature to this
one, each requesting fewer parking spaces than normally required
by ordinance for multi-family dwellings. Staff feels that the
exceptional conditions in those requests, and with this
application, is the occupation of the complex exclusively by
elderly residents. The applicant has prepared findings for the
parking variance, and Staff recommends approval of the variance.
However, should the restriction on elderly tenants be lifted, the
number of parking spaces on site should be brought up to the
current multi-family code, or the number of units reduces to match
the required parking. The applicant has stated that the FmHA
funding criteria requires them to only offer the units to elderly
residents for at least 20 years, after which time the applicant
has the option of buying out the loan and changing the occupancy
requirements.
Staff recommends approval of the Conditional Use permit, Site
Review, and Parking variance with the following conditions in
addition to those of the original staff report:
(1) That the landscaping plan be modified and resubmitted for
Staff approval with the new site design considered.
(2) That any change in tenancy from the proposed low- to moderate-
income elderly require the number of parking spaces to be
increased to meet the current multi-family parking requirements,
and that-this requirement be included as a deed covenant.
(3) That the parking lot design be modified to move the two spaces
in the northwest corner nearest the cul-de-sac right-of-way to the
southern end of the westernmost parking area, and that the
landscaping strip between the double-loaded parking spaces on the
westernmost parking area be extended.
(4) That the site plan be modified to show future access from the
northwestern portion of the parking lot onto the Jaquelyn Street
cul-de-sac.
u
:0
I : I
I"
Ii,
STAFF REPORT
j.,
. .'
July 8, 1987
. ~'
PLANNING ACTION: 87-090
APPLICANT: CBM Group
LOCATION: Siskiyou Boulevard across from Bellview Street
ZONE DESIGNATION: E-l
COMPREHENSIVE PLAN DESIGNATION: Employment
ORDINANCE REFERENCE: 18.28, 18.40, 18.72 and 18.104
REQUEST: Application is made to construct a 62 unit low-income,
elderly apartment complex to be constructed on Siskiyou Boulevard
to the west of Stor-A-While and to the south of the intersection of
Bellview and Siskiyou Boulevard.
I. Relevant Facts
1) Background - History of Application: There are no
planning actions of record for the subject parcel.
2) Detailed Description of the Site and Proposal: The
parcel is irregularly shaped, comprising approximately 2.29 acres
of total area. The site is presently undeveloped with 'an
abandoned structure located close to the Siskiyou Boulevard right-
of-way. There is a good deal of existing mature foliage on the
site including conifers and deciduous trees, along with extensive
shrubbery which borders the western boundary of the parcel.
Slopes are in a northerly direction, ranging from to 5 to
6 percent. Adjacent land uses include the Stor-A-While and
Siskiyou Imports directly to the east, single family residential
uses to the west and north and multi-family and office uses
directly across Siskiyou Boulevard to the south.
The proposal is to construct a 62 unit apartment complex to be
used by low income elderly individuals. The apartments will be
constructed under a Farmer's Home Administration Rural Rental
Housing 515 program,. the same program used to construct the
Landura Project on Clay Street, but limited to elderly persons.
The monthly rental will be approximatly $240 a month. The
buildings will be three story in configuration and will be housed
in three distinct wings, an east, a north and south wing. Access
to parking is to be provided directly from Siskiyou Boulevard with
a limited amount of parking provided within approximately 60' of
Siskiyou. This lot will accomodate eight vehicles including two
handicapped stalls and be located within the "L" created by the
east and the south wing of the structure. Access to,: the rear of
the parcel will continue to the east of the easterly wing to
.." .
'. ,-,,' ".-., ",' "'.' '. , ';":','::-~~':-_i"':.:;....'[; ;,'::"
;",,'"
tv
()
. !
service the additional 58 parking stalls to the rear. The
structure proposed to be sided in T-lll siding and roofed in
composition shingles will house fifty-six 613 square,foot one-,
bedroom units four 613 square foot one-bedroom handlcapped unlts
and two 720 square foot two-bedroom units for a total of 62.
Utilizing the R-3 density, as required by the E-l zone,
potentially 79 units could be accommodated on the site provided
all of other conditions were in compliance. Additionally, a 45'
radius shall be required at the northwest corner of the parcel for
dedication for the Jacquelyn Street right-of-way, extending the
cul-de-sac required at this location. Structures are proposed to
be built to Super Good Cents standards. All services are presently
available to the site including sewer, water and electric and it
will be incumbent upon the applicant to install hydrants to the
standards of the City Fire Department.
II. Project Impact
Staff believes that the proposal should have little appreciable
negative impact, and should conversely have a positive impact on the
area and community as a whole. The Commission may recall recent
applications submitted by other applicants for senior housing, one
of which was prepared by the Rogue Valley Manor for 40 units
under a similar application as a conditional use in a commercial
zone, whereby subsidized housing would be provided for low income
ambulatory individuals. Even with the advent of these 40 units,
Staff had observed that quality rental housing is still necessary,
particularly for those on a fixed income. It should be noted that
the standard parking criteria would require 94 parking stalls for
an apartment use, and only 66 are provided, meeting the Farmer's
Home Administration requirements for elderly housing. However
based on data submitted by the applicant and the Commission's
previous review of similar applications, the parking demand for a
senior development such as this is not the same as a standard
apartment complex. This proposal will provide more parking per
unit than the approved Rogue Valley Manor proposal. There has
been a procedural error in the application and the notice, in that
no notice was given of the variance request for a variance to the
parking code, and no formal findings were filed. The Commission
will have to withold final approval for one month so the error can
be renoticed and the public hearing be held with proper notice.
Staff has received input from the State Highway Division
indicating that no conflicts exist with the new structure and only
that any work within the right-of-way will require permits from
the State Highway Division. There is a proposed landscape buffer
directly adjacent to the driveway accessing the Stor-A-While,
facility to the east and will provide screening from these
warehousing uses and a landscaping berm which is proposed adjacent
to the Siskiyou Boulevard right-of-way that will reduce the impact
of traffic and noise from Siskiyou Boulevard.
III. Procedural - Required Burden of Proof
Criteria for approval of an application for Site Review and
u
L::.-1
~
Conditional Use are found in Chapters 18.72.050 and 18;104.040,
respectively. Both sections are referenced and attached as a part
of this report. As mentioned the variance must be processed and
renoticed before approval can be given. Assuming that when the
variance is noticed, the facts contained in the applicants
application are sufficient to grant the variance for parking,
~ we would recommend approval to this application subject to the
following conditions:
1. That the necessary dedication for cul-de-sac purposes from the
Jacquelyn Street right-of-way shall be provided to the
requirements of the City Public Works Department.
2. That the parking area shall be paved, striped and adequately
screened pursuant to the approved plan prior to issuance of a
Certificate of Occupancy for the use.
3'. That any work within the public right-of-way shall require
issuance of a permit from the State Highway Division.
4. That color samples shall be provided for review by the
Planning Commission prior to the Public Hearing held on this
issue July 8, 1987.
5. The the drainage plan shall be approved by the City Engineering
Division.
6. Sewer and water shall be installed to the standards
established by the City Engineering Division.
7. That electrical power shall be provided to the site to the
standards of the City Electric Department.
8. That the proposed landscaping ,shall be subject to review by
the Tree Commission and approval by the Staff Advisor, and shall
be installed prior to issuance of a Certificate of Occupancy on
site.
".., ',: ..'.-.';-<.~- '.' '. .'
""""_"":":""..0<.,...,."",:"""",_,,;,:,',.'";"""""'.',.
.~,
~
( ..-..\
\.:.::;,J
C~,\
~
.'
,
'"'
. ~
.
The (BM Group, Inc.
3215 Fortune Court. 5uite A . Auburn. Colifornio 95603 . (916) 823.5206
CONDITIONAL USE PERMIT APPLICATION
The proposed Ashley Senior Center Apartments is a 62 unit, low-
income, elderly housing complex to be located in Ashland, Oregon.
The project will be funded by the United States Department of
Agriculture, Farmers Home Administration (FmHA), Rural Rental
Housing 515 program, This project will add 62 subsidized rental
housing units for the low income elderly and handicapped citizens
of Ashland, The CBM Group currently, operates over 1,000 units of
similarly financed apartments throughout several western states.
The CBM Group believes that this project will address many of the
issues included in the City of Ashland's Comprehensive Plan, The
plan encourages the "availability of adequate numbers of housing
units at price ranges and rent levels which commensurate with the
financial capabilities of Oregon Households," The City Director
of Community, John Fregonese, in a 07/16/86 letter, calculated at
that time, the current vacancy rate in Ashland to be 1.16%. This
clearly indicates a need for all types of rental housing in
Ashland. The proposed project would not only increase the number
of rental units in Ashland, but would also meet the housing needs
of many low income members of the community,
Figure 6-2 of the Comprehensive Plan indicates that 300 members
of the community will need subsidized housing by the year 2000.
It is indicated that a 16 unit HUD subsidized complex in Ashland
will withdraw from their housing assistance agreement in 1987,
Therefore, our project would help meet both current and long term
needs for subsidized housing in Ashland,
The proposed site for this project is a 2.29 acre parcel of land
located on Siskiyou Blvd. across from Bellview Street, The
proposed structure would be a three story, wood frame bUilding
with wood exterior. The apartment mix would consist of 60-one
bedroom apartments, and 2-two bedroom apartments. The building
would also contain a central laundry facility for the residents,
an activity room, and a community room which will include kitchen
facilities for special group activities and functions, We are
also planning to meet the requirements outlined in the City's
Good Cents program,
The site is enhanced by the close proximity of shopping, In
addition, there are several restaurants, buses, and other
community services within reasonable walking distance, The
project will have a positive effect on the livability and
development of surrounding properties.
Reol Estate. Development . Construction . Management
!J
,'---',
i ..,-1
\...d
('\
"@
, ,""
, I
I'
,
. i"
,
.
. ~
~
Typically, a FmHA, RRH 515 elderly project such as this is
occupied by tenants 62 years of age and older. The average age
in this type of complex is 72.5 years. The majority of the
residents are single females. The basic rental rate we proposed
is $240 per month, There are 297 senior households that are
income eligible for a $240 per month rental rate. The project
will also serve 3 to 4 handicapped residents,
The facility will be managed by the CBM Group, A resident
manager will be employed at the site to handle maintenance.
grounds keeping, and security duties, The facility will feature
an emergency pull cord system in each apartment which will be
.monitored 24 hours a day. An intercom system will be installed
to allow the residents to select the visitors they wish to enter
the building during non-business hours.
The entire program is closely reviewed by FmHA. All tenants are
carefully screened to determine their eligibility for this type
of subsidized housing, An Affirmative Fair Housing Plan is
closely followed by both the owner and managing agent of the
project in accordance with FmHA guidelines.
Parking and traffic flow are traditionally not a problem with
low-income elderly housing. At this 62 unit complex we will
provide 66 parking spaces as required by FmHA, This number of
spaces does not meet the requirements of the City of Ashland's R-
3 regulations, but it does exceed the number of spaces provided
in other elderly complexes similar to our proposal, In fact. the
City of Ashland has previously granted approval of two elderly
complexes that provided fewer spaces per unit than our proposal,
Those complexes are described as follows:
1.
Planning Action 86-100
Senior Retirement Facility
122 Units
95 Parking Spaces
2,
Planning Action 86-124
Rogue Valley Manor
40 Units
31 Parking Spaces
There is a third comparable complex in Medford called the Rogue
Valley Manor consisting of 90 units that provides 37 parking
spaces. We feel :that you will find that the parking lot will
generally be half filled because low-income elderly will usually
share rides or use public transportation and less than half will
have their own vehicles, Traffic flow consists of trips to the
doctor, store, volunteer site or town,
'IJ
1'--....1
'J
(;::1
\&!JI
.
.
~. .;~
We feel that there is clear justification for our requested
conditional use permit in a E-1 zone because of the following:
1. There is a lack of available multi-family zoned property in
Ashland. Especially property that is close to services that
are necessary for the elderly who choose, to walk rather than
depend on motorized transportation,
2. We feel that this type of use will not be detrimental to the
adjoining property because the current use or existing
zoning on those parcels are compatible to our proposed
development, For example:
Property to the east is developed into mini-storage.
which is uninhabited, Therefore, our project would not
create any health or safety problem to that property,
To the north. is vacant land that we understand is to
be developed into more mini-storage units. If so, the
previous comments would also apply to this property.
To the west. the property consists of a couple of
residences and a barn, I believe that this property is
zoned for multi-family use, therefore being compatible
to our proposed development,
To the south, the property across Siskiyou Blvd, is
also zoned for multi-family use, part of which is
already developed, Therefore, it is also compatible to
our proposed development,
3. We feel that our request is the only alternative to provide
decent, affordable rental housing for the elderly residents
of Ashland,
By using this E-1 zoned property. it will not materially
reduce the E-1 stock of property in Ashland, There are
other areas of town that are zoned E-1 and are undeveloped.
In researching the available stock of E-1 zoned property we
have discovered that there are 8 different parcels of
various sizes "that are currently being offered for sales
through various Real Estate Brokers, These parcels
represent a combined 21+ acres of E-1 zoned property in
addition to our project site of 2+ acres, There are
relatively no available sites in town that are zoned for
apartments that are close to shopping facilities to
accommodate the elderly and of sufficient size to
accommodate our proposed 62 unit complex, For example, the
following described parcels are the only parcels known to be
available for sale through local Real Estate Brokers:
.
,.~.:~') '-
~J)i,i';
~"
~,,::;."
,..... '
..
, ~
",..
:1, i'
~
. Parcel #1 consisting of 9,400 square feet
.
, Parcel #2 consisting of 10,890 feet
square
Parcel #3 consisting of 15,000 square feet
Parcel #4 consisting of 28,000 square feet
These parcels total 63,290 square feet, or 1,452 acres,
which combined would not accommodate our project,
This would indicate to us that the demand for property in Ashland
is higher for apartment projects and lower for employment
projects than perhaps originally determined when zoning
designations were placed in Ashland:' Nevertheless, I am unable
.. to foresee a hardship being placed on the City of Ashland by
permitting the development of this elderly apartment complex on
the subject E-1 zoned property.
4. With regards to our proposed building design and parking
layout, I offer the following response:
A, We have attempted to the best of our abilities to work
with the site dimensions, zoning set-backs, building
set-backs, solar set-backs, and the FmHA construction
cost containment requirements, This has not been an
easy task. We have created an attractive structure
that everyone can be proud of, It will be functional,
cost effective and appealing to the eye.
B. Most of the parking is in the rear, although we have
located a few spaces along the side of the site that
appears to be visible from the street, It is our
intention to create a mounded landscaping design for
the front of this complex that will remove the parking
from the view of passing traffic. It may be possible
to relocate the questionable parking spaces to the east
side of the site but we would prefer to keep it close
to the main entrance for easy access for handicapped
visitors.
PLEASE SEE ATTACHED ENVIRONMENTAL ASSESSMENT AND:CORRESPONDING
RESPONSE LETTERS.'
c:flI em n r,a ndum
September 9, 1987
'([0: Ashland City Council
, ..
JIf rom: , Planning Commission
~ubjed:
Proposed Annexation of 2.75 acres at 245 Tolman Creek
Road
The Ashland Planning Commission held a pUblic hearing on
August 12,1987 to consider an application for an annexation,
Zone Change and Site Review for a 54-unit low to moderate
income apartment complex to be located at 245 Tolman Creek
Road.
Following its deliberation, the Commission voted to recommend
approval of the application to the City Council, subject to
certain conditions which are included in the findings,
conclusions and orders. The City's Planning Advisory
Committee likewise recommended approval at its meeting on
August 4, 1987.
i
4:,- -I
,;
,
.
",
I' ..
'.
916 Iowa Street #1
Ashland, OR 97520
September 1, 1987
Ashland City Council
City Hall
Ashland, OR 97520
Dear Members,
As a teacher at the Middle School and Teen Center
80ard Member, I am well aware of the many needs of adolescents.
I am very pleased that the Teen Center has been he~e to help
so many of our young people. The center provides a place for
children who need support, supervised activities with good
role-models, and help with coping and solving problems.
Ashland Teen Center is in need of a permanent home.
I urge you to consider purchasing the Southern Pacific
Railroad's baggage building for use as a home for the Teen
Center. It would give us security and allow us to direct our
energies toward fixing up the building through grants and other
means.
I hope you will maKe this important move toward
helping Ashland's younger citizens. I hope that we will
continue to reach out so that our youth, especially those who
would otherwise get into trouble, have a place to grow into the
citizens we will be proud of in the future. I look to yoU, as
council members, to show us that our youth and our future is a
high priority. Thank you for your help.
Sincerly yours,
lJ!d 4tJ~lJ
Mel Ginsberg
~~.~~),
~..'~
Southern Pacific
Transportation Company
G. A. QREBLO
5UPI!;RINTENOENT
Room 251.N Union Station. 800 Northwest Sixth Avenue. Portland. Oregon 97209
September 7. 1987
IN REPLY PLEASE REFER TO
.
')
.,., ".
.
R, I, MELBO
""S$lST"'NT SUPERINTENDENT'
H, A, CARR
DIVISION MEC"'''NICAL M....N...GER
M, R, CHRISTENSEN
DIVISION ENGINEER
312
Mr. Brian Almquist
City Administrator
City of Ashland
Ci ty Hall
Ashland, OR 97520
Dear Mr. Almquist:
This will acknowledge receipt of your letter dated August 14,
1987, concerning your desire to acquire the depot in Ashland, Oregon.
I believe that our management would be agreeable to donating the
depot to the City of Ashland; however, the time limit outlined in your
letter is much too long. A similar circumstance has occurred at
Springfield, Oregon, in which the depot has stood for over three years
deteriorating while the city arranges to remove it. Having learned
this lesson with another city, feel that a period of four months is a
more reasonable situation. While the depot is standing it is an
attractive nuisance and can be subject to vandalism or other damage.
It attracts undesirable people to your city and allows them the
opportunity for shelter in its present condition. Two days after the
depot was closed and before the windows could be boarded up, two
windows were broken in that short period of time. Obviously the
longer it stands there the more opportunities there are for
destruction, which we are responsible to control.
Please advise if in a period of four months you can arrange for
removal of the depot.
In answer to' your other questions, we are not at this time
agreeable to sell the land the depot is located on because of its
close proximity to the main track. Regarding the portion of the brick
roundhouse that is opposite the depot building, we are certainly
agreeable to its removal and donation to the City of Ashland. Due to
its inaccessability to the public, it would be necessary for it to be
reconstructed at another location. Arrangements for its removal need
to be within the four month time frame.
We will work with you in any way that we can in order to expedite
the removal of these structures and are open to all suggestions that
you may have regarding the property in the vicinity of the Ashland
yard.
Yours trUly,
)J.O.~
2JIemnrandum
September 10, 1987
. .
.- 3 'fiO:
JIf rom:
Mayor and Council
Vic Lively, Police Chief ~
~ubjed:
Liquor License
An application for Change of Ownership has been received from
Loren Leslie Brooks and Vin Teen Juna Brooks dba China Station.
2425 Siskiyau Blvd. Formerly Dave's Mexican Restaurant,
A background check has been completed on the applicants and
approval of this license ,is recommended.
VL:mm
cc: file
'.rPLlCATlON
STATE OF OREGON
OREGON LIQUOR CONTROL COMMISSION
, , I
Return To:
",
GENERAtINFORMA~ON
This application form costs $500- A non-r<)!und(lbln procossing roc is nssosscd whon you Subnlillhis. completed I.or~ 10 tho Commi,sslon
(e~copl for Druggist and Hca,I~,C'-lre FacIlity Llconses), The tilmg 01 this application ?OOS not commit tho CommiSSion to lhogronlmg 01
the hcense lor which you 1lr'll apply'ng nOT docs It perm,l you 10 operate Iho bUSiness named below.
No. 14197
Application is being made lor:
o DISPENSER, CLASS A 0 Add Partner
,D DISPENSER, CLAS,~~e:~. ;Additional Privilege
p DISPENSER. CL.A~tll",1 fiE tl1ve?r,,;,.rt.'1 LOl;alion
'0 PACKAGE STOREtuu" COflTR ~~CJljwncrship
[] RESTAURANT 0 Chango Of Priviloge
o RETAIL MALT OlfV~~9E~ lCQ~rcOllcr Privilege
o SEASQtIAL DISPt::'N:.lf.Ff" J rr lesser PriVilege
Q WHOLESALE MALT 0 New Oullel
BEVERAGE & Wlt<<:ENS[ OMSilfOther ~
o WINERY ~. '7'.30 9~,j
OTHER . t'..<..- ~
;\/. . ~ _tf::'j,r#-'-tl<>j'
ik~~(' ~~
qAUTlON: II your operation 01 this business dependS on your receiving illiquot license. OlCe cilulions you '101 to purchaso, remodel. or
/ starl construction until your license is granted
t
(THIS SPACE IS FOR OLCC OFFICE USE)
~
1. Name 01 Corporation, Partnership. or Individual Applicants:
1) ~,-i.d:;.<;-'-JF K~~::"
t-" FDiu'-IuN--A-JJ&t;QKS
5)
(THIS SPACE IS FOR CITY OR COUNTY USE)
NOTICE TO CITIES AND COUNTIES: Do '101 consider lhls appllca-
lion unless it has been stampad and signed at tho lolt by an OlCC
represontative.
THE CITY COUNCil, COUNTY COMMISSION, OR COUNTY
COURT OF
lNamo 01 c.l~ Of Counl~)
RECOMMENDS THAT THIS LICENSE BE: GRANTED _
DENIED
DATE
BY
ISllInalufe)
TITLE
'"
Presenl Tradu N~me
n;f\(
6)
I[AO; PERSON LlSTEO AGOIIE MUST FILE AN INDIVIOIJAL HISTORY ANO A fiNANCIAL STATEMENT)
.,
3. NewTradcName _Ci'" /J\J/t
",',AT/I1M
~...L/l:'1E.A.LL4~~.11.B.n.vr
Yoarliled J<jg7
wllh C<>fp()(U1IonCommissiOnBf
<I PrcmisesMdress _2!L;>~- 5'/s'K--'-YQi.r ll..v/) ~4/1-"'"
(Num~,. SIf""'. RUfal Rl'ulU) lc.l~)
S 8usinessmailingaddrcss 2'12-5 5ISr;IY0I1 !?LYD
(P_O 80.. N"moo" $If....,. Ru,a' Roule)
6 Was premises pre~iol)Sly licensed by OlCC? Yes....x....- No_
I!ycs,lowhom:
"Y>A"',<
A.../'~
~L../lIDI'"
Wlllyouhavcamanager: Yes_ NO_A_ Name
7At'"K'\.,Af
(Coun'~l
o,t:!EC.oA,j
ISlal,,)
<J7fj'UJ
(Z'PI
97SZ<l
(Z,p)
/iSII"L.APD
lC,I~1
CiA'/3C..o"v
(s..",,)
Year /987
t1Pt../f.s.QU~~ Type vI license: '"RD,(,,) -+- U2.c:a.a...........
(Manag.., muSllill OIJllnd'v.dual H'~IOf)I)
g Will anyone else not signIng this applic~tion share in (he ownerShip (lr recei~e a percenlage 01 prolils or bonus Irom lho
buslnt.'ss? Yes_ No-.X--
10 What IS the local governing bOdy where your premises;s loc.lled? -A:irI L-nIVD
11. OlCC representative mal<ing investigation may contact:~l' RlZAj
~'t'Z~
A YISt;IY'~{( l?....Vn 1l~11~Ii':oIJR
~feSS)
CAUTION: The Adm;nistrator of the Oregon liquor Control Commission must be notilied II you are conlacted by anybody ollorlng 10
In!luence Hle CommISSIon on your behalf.
ii7
lN~me o! Ci'~ 0' Co<Jnlyl
,'J'l. ::r:'AlA nt;1.c;OK"\:
(N,mG)
!2uSJ#cCj; f5'''::li 4lJ8.-tIJo/
lTel.NOI'lOm'.bu5"'",,,,,,~e)
~I -;;. L
cr
2,
,-
I:.
DATE
,/ e w,/',
Applicant(s) Signature
(I" ea~e of corpOlal'O", dLJI~
autr,o""",oll,eu' ,,".,,,,,,1)
"k,-
3)
.,
51
OMlllnOI_
L""olc;ov.mm.n.
61
fO'''' "'S.\S-~80 Ie.-B~j
c#JIIemnrandum
September 10. 1987
.
,
, '(i[ 0:
Jff rom:
Mayor and Council
Vic Lively, Chief of Police ~
~ubjed:
Liquor License
An application for a Wholesale Malt Beverage & Wine license has
been received from Carolis Deal and Gloria Thorpe dba IDEAL, NORTH
AMERICAN, INC,. 1145 Siskiyou Blvd.
The background investigation has been conducted and apprdval of
this license is recommended.
VL:mm
cc: file
~ft.)..
~~""L1CATION
STATE OF OREGON
OREGON LIQUOR CONTROL COMMISSION
ROlurn To:
GENERAL INFORMATION
This applicatIon form costs $500 A non-rlllundabh:: processing 'oe is ussc5wd when you submitlhis comple'ed form 10 tho Commission
((."'CCOltO' D,u90'S1 and tieallh Care Fadlil'f L,cl,ln"es). Tilt! !oIing 01 this application does not commltlhc Commission tothe granting 01
IhO hcenso 'or ....."'Ch 'fOU are apply,ng nor does ,t permit you 10 operate the bus,ness named below.
"
(THIS SPACE IS FOR OlCC OFFICE USEl
Applicalion is being m;Jde 'or'
o DISPENSER, CLASS A 0 Add Partner
o DISPENSER, CLASS B 0 Additional Privllella
'.0 DISPENSER. CLASS C 0 Change Location
'0 PACKAGE STORE 0 Change Ownership
[~ RESTAURANT ~L1CATIO;l RmlMnge 01 Privilege
~RET . MALT BE~w..iSeNTmIJ COtlMI I.ONvilege
o .SOI\lAL DISPENSER 0 o:e, Pnv,lege
[ WHOLESALE MAL,l... rtlfw Oullet
BEVERAGE & WINltP G 'b'ther /. .:/. 37,J-
o WINERY K..e.....-G ~
OTHER tfCENst ClMSlOftJ
1i'~' p!=--Y,03
0/ C ~___ 7
.
.,
No. 16382
CTlitS SPACE IS FOR CITY OR COUNTY USE)
NonCE TO C!TlES AND COUNTIES: Do nOI consider lhls applica-
lion uniess it has beon stamped and slgnod nt Ihe lell by an OlCC
representative.
THE CITY COUNCil, COUNTY COMMISSION, OR COUNTY
COURT OF
{N~"'" 01 CoI, or C"onlyJ
RECOMMENDSTHATTHISLlCENSEoe: GRANTED _
DENIED
DATE
BY
(Sog""lo'nJ
TITLE
CAUTION: II your operalion o! this business depends on your roceiving a liquor license, OleC cautions you not to purch:lse, romodel, or
start construction until your license isgr:lnted.
1 Name or CorpO':ltion, PartnerShip, or Individu~1 Applicants:
l)--I.uf'..A~CA--..----INC
J)
2)
')
~ 0)
IEAC" PERSON lIST[D AOOVE MUST FILE AN INOIVIDUAL HISTORY AND A FlNANCIAL STATEMENTJ
2 PrOSCnlTradeName IDEAL. NORTtl AMERICA. INC.
Nt!.... T,adeNam.! Yoar r;'ed
"",II, C<l'I><>'~I"'" COO'1>I'I\'...."'nOl
4 PrerMesaddrcss -;~,;~;,:-:;,:.~~~X~~~d_.......As~,~nn
Busmt'ssmailongadd'ess 1145 Siskiyou Olvd. Ashland,
!po lIo., Numt>o". SI"~". 1J,,'all'JouIU) IC,'Y)
1"c.ks.n~.1"7n
(CCKlnl,1 (Sial..)
fl'p)
OR
97520
(Slalol
(Z'pJ
7. Ilyes,towhom:
6 Was prom;Z<Js previously licensed by OLCe? Yes_ No--X-- Year
Type 01 licensc:_...
8 Will you h:IVC a manager Ycs-X_ No_ Name --Car:O-J...i-s-Do-a-l------
(M,n,ooo mosll," Oulln,l'vi<luol H'~IO'Y)
9 Will ..nyono else not signing Ihis application shmc in the ownership or receive a percentage of profits or bonus Irom the
business" Yes-X- No_
10 What is the 10<:011 governing body where your promises is located?
11. OLCe representative making invesligation may contact:Th:c.. I;}
II,/<; <,\t"" 6i,..f /hf,fl",-J
J (A~d'es'l
. r,;J:J.13R9 C'i r,X,.,.,C"mr~/d,..nl'l
1).......11 I!. "rI!:y;^ T/',,'i.1,'_
{) 1
'f,O - Z "t /
\Tel,,,,," _,bo...\ess.~.)
CAUTION; The Administrator 0'. tho Orogon Liquor Control Commission must be notified if you are contacted by anybody offering to
intluonce the CommIssion on your behal!,
'I
~(tM-L~ /Jz;]::,
Applic::m!(s) Signature
((nca'''OIC(l,po,ation.dory
aUlho'..eC: othe'" me'eof)
2)
3)
')
51
O<tglnel_
l<><:elCo..,nm.n'
61
F~,~ &<!><!.-,;;,~ (6-82,
C;"'rt- " 1QA7
~emorandum
September 8, 1987
t, .
~ '<U 0:
..
Jff rom:
Honorable Mayor and City Council
B,i.n L. Almqui,t, City Admini,t,,~
~ubjed:
Tax-exempt Status of Ashlander Apartment Complex
At the last Council meeting, the staff was requested to check
on the tax-exempt status of the Ashlander apartment complex.
According to the Jackson County Assessor's office, the
Ashlander apartment properties are currently paying about
$37,000 annually in property taxes. They were formally paying
about $5,200 annually in taxes.
-----
,"'''''', ' .,,' - '; " . ".,,::" ...... .":~..' ..,. ....'.. ',"', ,..' ..', ,",
HILLSBORO
9 TAX INFORMATION IACCOUNi S<< msg waiting >>>
HOUSING INC 391E14CB 100 CODE TR 5-01
LOAN 86 ~ RTS PWB 300290140do0092010
FORCLOS.# I AC 6.17
TCV:LD 403150 1M ,1653270 TOT 2056420
ASD:LD 403150 1M 1653270 TOT 2056420
EXM 0 SPA 37020:85 'TX RATE 17.83
,
ACl;lii',tJN1""'1f 1 12745
OWNER ADULT STUDENT
AGf21fT
-'C/O
.
~
~ ..
FLAGS
,
. TX YF:
86-87
85-86
84-85
83-84
82-83
TX YR
86-87
85-86
20285 N W CORNELL RD
OR 97124
F:LCORR
CODE TC',J / ASSD AD ',JAL TAX SPEC ASSt1T ST PAYMENT TOTAL TAX UNPAID TAX
501 2056420 36665.97 37020.85 .00 73686.82 .00
510 :':056420 6457.16 167.60 .00 6624.76 .00
,
510 1974160 5369.72 167.60 .00 C'C'"":!''7 '7'""1 . 00
..Jw'_o' ....;.~
510 1718000 5136.82 149.30 .00 5286.1:2 .00
510 1755550 5266.65 135.10 ~OO 5401.75 .00 +
FIF:ST SECOND TH I F:D FOUF:TH SC INTEREST TOTAL DUE
.00 .00 .00 .00 .00 .00
.00 .00 .00 .00 .00 .00 +
01-F:eqstMenu
05-IntDetai 1
02-Sear-chLst
06-DsplyMSGs
Il-Map Seq.
19-5pec.Asmt
.03- InqryMenu
09-SIGNOFF
CMD:
04-Assessmnt
HELP key
Numeric
^Q for ATtention, ^A to SWitch
Capture Off
~emorandum
Sepember 8, 1987
v .
- '<U 0:
jO
Brian L. Almquist, City Administrator
~
Jff rom:
~ubjed; MONTHLY FINANCIAL COMMENTARY
Robert D. Nelson, Director of Finance
JULY 31, 1987
Last month we reviewed the previous year's results; now once again
the commentaries will emphasize the forward look.
Electric Utility
Taking into consideration the reduction in the rate increase, it
is still safe to assume that the Electric Utility will complete
1987-88 with at least the budgeted $640,000 carryover on June 30, 1988.
Water Quality
Due largely to its excellent beginning fund balance, Water Quality
is capable of meeting its budgeted June 30, 1988 balance, even if
it is called upon to bear $81,000 of the cost of debt service on
the proposed new bonds.
General Fund
Resources of the General Fund should attain or slightly exceed
budgeted estimates, The reduction in the amount of the Electric
Utility rate increase will have an adverse effect upon this fund,
but this should be more than offset by the favorable beginning
balance (which was discussed in last month's commentary) plus
smaller over-realizations of building permit and hotel-motel tax
revenues.
Revenue Sharing
A Federal judge has ordered the release of Revenue Sharing dollars
which were sequestered under Gramm-Rudman. If this decision is not
reversed in an appeal process, the City could receive approximately
$12,000. If the cash actually is received, this fact will be re-
ported in a financial commentary.
" >.........{age 2
~\ \
,
Hospital Fund
The Hospital entered 1987-88 in very good financial condition, as
indicated in last month's commentary. However, July produced a
$39,370 deficit for that month, and preliminary August results
are not encouraging. Occupancy was only 20%. Part of this problem
is seasonal - due to physicians' vacations and the like - but the
most serious problem is the Medicare system itself. Hopefully,
revenues will improve during the last three quarters of the year
and the Hospital will at least break even by June 30,
"
.
Central Services
Both divisions of Central Services (Operations and Maintenance) are
adequately funded for the year, and should carryover into 1988-89
an amount approximately equal to the Operating Contingency. There
is little potential for over-realization of revenues, but it is
likely that during the year some additional savings on the expendit-
ure side will further enhance the carryover.
Emergency 9-1-1
Recent data from the League of Oregon Cities and elsewhere points
toward a resource shortfall of about $10,000 in the Emergency 9-1-1
Fund. In a separate memo, a suggested solution to this problem is
proposed. At any rate, it appears to be manageable without curtail-
ment of services, For 1988-89, however, this fund almost certainly
will need some General Fund support.
Street Fund
Total Street Fund resources will be very close to the $975,000
'budgeted, unless the "gas tax" increase approved by the Legislature
survives the November election.
Assuming no increase in revenues, nor any other unexpected revenue
changes, this fund should end 1987-88 with about $40,000, which is
the amount of its operating contingency. This would be a $21,000
"drawdown" in comparison to the $61,000 budgeted for July 1, 1987.
In summary, this fund is in solid financial condition for 1987-88,
but it is too early to be optimistic about 1988-89.
Respectfully submitted,
~
Robert D, Nelson
Director of Finance
RDN/td
cc: Honarable Mayor and City Council
Robert Strowbridge, Hospital CEO
Nan Franklin, City Recorder
~emorandum
September 9, 1987
(~\ .'
~
r '<nO: Honorable Mayor & City Council
Jffronn: Don Laws, Pat Acklin, Catherine Golden
~ubjed:
Cost Control System for the City of Ashland
The Committee appointed by Mayor Medaris has completed its
investigation of the proposal submitted by Councilor Don Laws for a
study of the actual costs of various special services performed by the
. City. City Administrator Brian Almquist and Finance Director Bob
Nelson also served as ex-officio members of the committee.
. Backqround, Councilor Don Laws proposed that the City of Ashland
undertake a comprehensive review of its fees and service charges to
insure that the City was recovering its total costs for special
services to insure equity in the financing of city services. The key
principle of the study is that services which do not benefit all the
taxpayers should not be paid for by all the taxpayers.
The City of Bend, Oregon recently completed such a study in which 97
fee-financed services were evaluated. The methodology used to evaluate
the cost of providing these services was based ona copyrighted
"Comprehensive Cost Control System" using the application of business
principles and definitions to government services. Nearly 50
California cities have also used this approach.
. The Comprehensive Cost Control System (CCCS). The CCCS was developed
in response to the California "Gann Appropriations Limit Initiative"
which in turn is based on the application of business principles and
definitions to local government services.
All data is compiled and analyzed on micro-computer and at the
completion of the work, the software can be purchased by the city, and
kept up to date by city staff.
Cities which have used the system report seven important results:
1. Developing comprehensive information about the elements' of cost and
the specific costs of individually identified services, such that
those elements are known and can be controlled.
2. Providing data for policy guidance as to the allocation of scarce
tax resources to those services whose beneficiaries are most needy
of general tax support.
, '
"".'
~\~
~ I
Cost Control System
September 9, 1987
Page Two
~. .
3. Increasing gross revenues without significant political
difficulties.
.
~ 4. Suggesting new and proved revenue sources for consideration as
alternatives to service reduction or deterioration, capital
replacement elimination, or general tax increases.
5. Discovering operational improvements and assisting in
institutionalizing business management cost control techniques.
6. Assuring cash flow and reserves for capital facility and equipment
replacement.
7, Securing greater understanding of and respect for local government
by local business persons. .
CCCS applies business costing and management principles to specific
local government services. The end result has been more reliable
and equitable in financing for the general services of police and
fire protection, libraries, residential street maintenance, and
parks; greater responsiveness to true need for those who are needy;
and a more acceptable and equitable balance between benefit from'
receiving government services and payment for those services.
.
Experience
contact at
first-hand
the study.
of Other Cities. The Committee requested the Staff to
least 3 cities in addition to the City of Bend, to secure
feedback on the benefits and/or problems encountered with
The general comments can be summarized as follows:
1. All four cities said they were very pleased with the quality and
thorough nature of the study.
2. All stated that the consultant's personnel were very compatible and
flexible in working with the city staff.
3. While all cities indicated that they had not implemented all
recommendations in the report, they stated they felt they now had a
better handle on costs for all services.
4. The study does require a large initial commitment of staff time.
5. One city was not interested in adjusting fees, but simply wanted a
reference point on costs to be able to compare their costs with
other cities,
6. Although costs are well documented, several cities said that
adjusting fees for special interests was just as pOlitically
difficult as without the study.
,,-" ).
\,.. .
~',Y
Cost Control
September 9,
Page Three
System
1987
.. . \
7. The software package is not particularly "user friendly" for city
staff to keep up to date. Some cities did not purchase the
software for this reason. The consulting firm is in the process of
modifying the software.
. Other Firms Performinq Similar Services. The Committee also requested
that contacts be made with the League and other cities to determine if
other consultants provide similar services. The only other firm
identified does not have a computer-based program for annual updates,
but will provide that service, which makes that service more costly in
the long run. Additionally, this firm is more accounting-oriented,
tending to use more charts and graphs, without the extensive narrative
and background data provided by CCCS.
.
. ~
. Cost. The costs vary from city to city, based on the complexity, and
. quality, of the accounting data and existing information base. The
proposal made by Moore Breithaupt & Assoc., the firm licensed to use
the CCCS system in Oregon, indicates a fee of $30,000 for the report.
The firm has also quoted the software at $10,000, or it will annually
update the report for $8,000. ~\DOO
, 10, b \:)1:>
. Budqet-related Questions. The study would be initially paid for by
apportioning the cost of the study to the operating contingencies of
the various funds and departments. The Committee is confident that the
fee enhancements resulting from the study would more than recover the
cost during the ensuing fiscal year.
RECOMMENDATION: The Committee recommends that the City Council
authorize Staff to enter into a contract with Moore Breithaupt & Assoc.
for components I and II of the Comprehensive Cost Control Study at a
cost of $30,000, and that the cost be apportioned among the various
Funds using the operating contingencies of those funds.
The decision of whether to purchase the software (Option III) or rely
on annual updates by the Consultant (Option IV) should be postponed.
Attachment: Proposal by Moore Breithaupt & Assoc.
JJIlemorandum
September 10, 1987
;; ~.'
.
'QI 0:
Members of the Ashland City Council
Jff rom:
Mayor L. Gordon Medaris kj;~,.,.
~ubjed:
Planning Commission Appointment
I respectfully request approval of Thomas W. Lavagnino to fill a
current vacancy on the Planning Commission. This is a replacement for
Michael Shoberg who resigned.
The appointment would be for a term ending December 31, 1989.
Mr. Lavagnino applied for the recent opening on the Council and was
interviewed by the Council along with Mr. Fisher and Councilor
Williams.
For your information, I've attached a copy of Mr. Lavagnino's
application for the Council vacancy, which I think shows that he is
well qualified to serve on this Commission.
I talked to Mr. Lavagnino about serving on the
he would appreciate the opportunity to do so.
with this recommendation.
Planning Commission and
John Fregonese concurs
Thanks for your approval.
Attachment (1)
10: Ashland City Council
.--
Date: July 1, 1987
LET T E R 0 F A P P L I CAT ION
.
I would appreciate your consideration of my application for the upcoming
vacancy on the Ashland City Council.
My name is Thomas W. Lavagnino (age 35), and I have been a resident and
property owner of this city for over 10 years. I feel that it is time that I
take an active and positive role in the future of this city. I support the
past work of the Council and feel that I could be a valuable asset with a
strong ambition and energy level to contribute to the Council's future
success.
.
As an employee of the USDA Forest Service, located in Ashland, I have gained
valuable experiences in many aspects of public involvement and meeting
facilitation. My emphasis has been in resource planning, coordinating many
different, and opposing, viewpoints in an interdiscliplinary meeting which
involves as many as 20 participants. Other major emphasis areas include:
District Logging and Transportation Planner, District Cultural Resource
Coordinator, and the Rogue River National Forest Civil Rights Advisory Group
Chairman.
Local corrmunity involvement activities have included:
Guest speaker at the Ashland Rotary Club addressing the role of the
Forest Service in all aspects of resource planning as it relates to the
local community. This involved a question period at the end of my
speech requiring quick and accurate answers to a broad range of topics.
Approximately 100 members were in attendance.
Participating in a fire prevention outreach program for the past 3
years, speaking (and sometimes dressing up as Smokey the Bear) to all of
the first grade classes of the Ashland School District about fire
safety.
Former member of the Society of American Foresters (SAF) national
professional organization, promoting increased productivity of private
fcrest lands.
My education background is as follows:
AA degree from the College of San Mateo, Calif. in Forestry.
BS degree from Humboldt State University, Arcata, Calif. in Forestry.
FEI certification (Forest Engineering Institute) in logging engineering
at Oregon State University, Corvallis, Or.
Hy p:esent address is:
642 Liberty Street
Ashland, Oregon
482-3613
<I
/j
--.I'
Thank You
Tom Lavagnino I
I 1 j/ ,
II l'fi"YA.d=.1 vi./ 2.;l..'.r......,...-~r/l./~.{)
''''-. I . po'
~j/g7
JlIIemorandum
September 9, 1987
.
Wo:
Ashland City Council
.
~rorn: George Kramer, Ashland Historic Commission
~ubjed:Recommendation on National Re9ister Nominations
After reviewing the applications for placement on the
National Register of Historic Places for the Lucas/S.A.
Parker House and Mary E. Rose House at 59 and 77 Sixth
Street respectively, we suggest to the Council the following:
Due to the integrity and significance of both of
these houses architecturally as examples of "spec" built
eclectic homes,
Due to the limited number of what the applicant calls
"twin" houses in Ashland, and their value for comparitive
study,
Due to the association with prominent individuals such
as Sumner A. Parker and Charles and Howard Rose of
Ashland's past,
That, as a result, both of these houses are sig-
nificant locally to the degree which merits a re-
commendation for approval of these appl ications to the
State Historic Advisory Board.
Thank you very much for your consideration of this matter.
- ..:..;',~, :'L:1 ~:
/ I 1/,' I'..
>' " -/~ J-j~/
'- '.-
George Kramer
Ashland Historic Commission
,
,
.
'<IT 0:
Jff rom:
~ubjed:
~emorandum
September 9, 1987
Ashland City Council
Ashland Historic Commission
Re: Southern Pacific Demolition Request
With regard to the request from the Southern Pacific
Transportation Corporation for a demolition permit for
the small brick structure located in the Ashland Depot
area off A Street, the Historic Commission has, pursuant
to Ashland Municipal Code 15.04.210 section C, requested
a delay of thirty days before the issue of the permit.
The building in question is the sole remaining brick
structure in the depot and, additionally, the only
remnant of the once imposing "roundhouse" that was such
an instrumental portion of Ashland's significance as a
division point in the Southern Pacific system. The
enclosed photo serves to illustrate how this small
building is advantageous for future interpretation of the
railroad history of Ashland in that it provides a
sense as to the size of the roundhouse itself.
Given the current status and uncertainty surrounding the
future of the depot itself, the Historic Commission
respectfully requests that the Council have the City
Administrator amend the current offer to Southern Pacific
so as to include the structure in question as well. In
this manner we may have the option of saving or removing
it pending the ultimate fate of the depot. --
Additionally, should this option not be acceptable to
either the City of Southern Pacific, the Historic Commission
suggests that Staff notify the Southern Oregon Historical
Society and seek documentation of the bui lding prior to its
demolition.
Very truly yours,
'I
(:~~,~,t f"[,:") L' !':~t~/,- v j,c'.>'" / {",I'L.
George Kramer
Ashland Hi.storic Commission
",
. ,
..
.
,
,
-.........
,).{ .... ,
.. ,'......,.
r""
.
,
" '...,
, ' .
....: ;
r~:r~.~?:
,~.'__ "o~;;,'""",.,
----
., ..~
.-:T'
ORDINANCE NO.
.
AN ORDINANCE DISPENSING WITH AN ELECTION WITHIN THE CITY OF
ASHLAND ON THE QUESTION OF A PROPOSED ANNEXATION AND SETTING THE
TIME AND PLACE FOR A PUBLIC HEARING THEREON: SETTING A PUBLIC
HEARING DATE ON THE WITHDRAWAL OF CERTAIN REAL PROPERTY FROM
JACKSON COUNTY FIRE DISTRICT NO.5; DIRECTING PUBLICATION OF
NOTICES AS DIRECTED BY ORS 222.524; AND DECLARING AN EMERGENCY.
(CBM ANNEXATION)
.
THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS:
SECTION 1. The City of Ashland finds that the owners of the property
described in Exhibit "A" attached hereto and by this reference incor-
porated herein have consented to, the annexation of said land to the
City of Ashland,
SECTION 2. The submitting of the question of the annexation is hereby
dispensed with and a Public Hearing is hereby called at the Council
Chambers, Civic Center, 1175 East Main Street, Ashland, Oregon, on the
20th day of October, 1987, at the hour of 7:30 P.M., at which time all
persons may appear and be heard on the proposed annexation.
SECTION 3. The City Staff is directed to cause notice of said hearing
to be given as required by ORS 222.120 so that public notices are
pUblished in a newspaper of general circulation appearing in the City
in issues of such newspaper on October 2 and 9, 1987 and that notices
be posted in four (4) public places in the City for a period of not
less than two (2) weeks prior to the date of the public hearing.
SECTION 4. Pursuant to ORS 222.524 a Public Hearing shall be held on
October 20, 1987, at 7:30 P.M. in the Council Chambers, Civic Center,
1175 E. Main Street, Ashland, Oregon, on the question of withdrawal of
certain real property from Jackson County Fire District No.5. All
persons may appear before the Ashland City Council and be heard on the
question. The real property above mentioned is situated in Jackson
County, Oregon, and more particularly described in Exhibit "A" attached
hereto and by this reference made a part hereof.
SECTION 5. The City Staff is directed to publish and post notices of
said hearing in the same manner and on the same dates relative to the
proposed annexation.
SECTION 6, In order to schedule a public hearing in a timely manner,
the public interest requires that an emergency be declared and this
Ordinance shall take effect on its passage and approval by the Mayor.
The foregoing Ordinance was first read on the
day of
,
1987 and duly PASSED and ADOPTED this
day of
, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
r
.... k~
..){'
(',
\<;]/
\~rJY
Exhibit "A"
MTC U16275-C
.
DESCRIPTION
.
A tract or parcel of land situated in the Southwest quarter of Section 11,
Township 39 South, Range 1 East, Willamette Meridian, Jackson County, Oregon,
being more fully described as follows:
Commencing at the corner common to Sections 11" 12, 13 and 14, Township 39
South, Range 1 East, Willamette ,Meridian, Jackson County, Oregon; thence North
78' 45' 23" West, 3435.60 feet, to a 5/8" iron rod situated in the Westerly
right of way of Tolman Creek Road, as said road has been resurveyed and monu-
mented; thence North 0' 04' 09" East, 236.52 feet, to a 5/8" iron rod, for the
true point of beginning; thence West, 194.99 feet, to a 5/8" iron rod; thence
North 0' 19' 18" East, 8.44 feet, to a 5/8" iron rod; thence North 88' 10' 59"
West, 137.42 feet, to a 5/8" iron rod; thence North OS' 54' 53" East, 415.56
feet, to a 5/8" iron rod; thence East, 285 feet, more or less, to a point in
the Ilesterly right of way of Tolman Creek Road; thence South, along said West-
erly right of way, to the true point of beginning.
EXCEPTING THEREFROM that parcel of land more particularly described in Deed
recorded in Volume 171, Page 81, Jackson County, Oregon, Deed Records.
(39-1E-l1C, TL 1200)
...p ,I; -
11
-
RESOLUTION NO. 87
A RESOLUTION INCREASING NON-TAX RESOURCES AND
AUTHORIZING THE EXPENDITURE OF A
PORTION OF THE ELECTRIC UTILITY FUND
.
,
~
..
WHEREAS, the City of Ashland has been notified by the
Federal Energy Regulatory Commission that a safety inspection
report concerning Hosler Dam must be submitted by May 14, 1988;
and
WHEREAS, ORS 294.326 authorizes the expenditure of public
utility funds when unforeseen occurrences arise; and
WHEREAS, the July 1 fund balance of the electric Utility
was more favorable than anticipated in the 1987-88 Budget;
NOW, THEREFORE, BE IT RESOLVED, that the Electric Utility's
1987-88 beginning balance estimate is hereby increased by $28,000,
and the Electric Department's Materials & Services (Maintenance
of Structures) appropriation is hereby increased by $28,000, the
cost of the safety inspection.
The foregoing Resolution was READ and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on
the day of , 1987.
Nan E. Franklin
City Recorder .
SIGNED and APPPROVED this
day of
, 1987
L. Gordon Medaris
Mayor
~emorandum
August 13, 1987
.
j
~ _ '(Un:
...,
Brian L. Almquist
;
Jff rom: r.L Allen A. Alsing
~ubjed;
Safety Inspection Report - Hosler Dam
As I mentioned to you previously, we have received a
letter from FERC noting that a Safety Inspection Report for
Hosler Dam must be submitted by May 14, 1988,
Since the last report was prepared by Morrison-Knudsen
Engineers and they have all the background information and
structural data, I requested a proposal from them for the
current project.
You can see from the proposal that their fee would be
about $28,000. While this seems high, I would be surprised
if another firm could beat the price.
We need to decide:
1. Where will the funding come from, and
2. Should we request proposals from other firms.
We need to discuss this so that we can move ahead and
meet the submission deadline.
.
,~
" -
~
I
FEDERAL ENERGY REGULATORY COMMISSION
, PORTLAND REGIONAL OFFICE
1120 SW. 5th AVENUE, SUITE 1340
PORTLAND, OREGON 97204
.:J
JU. I 4 1981
In reply refer to:
OHL-PRO-ll07-0R
'-,
,
,
Mr. Allen A. Alsing, P.E.
Director of Public Works
City Hall, City of Ashland
20 East Main Street
Ashland, Or~gon 97520
Dear Mr. Alsing:
This is.to advise you that the next Part 12 Safety
Inspectipn/Report for the Reeder Gulch Project, FERC No. 1107,
is d~e t6~be submitted to this office by May 14, 1988. Three
copies of the report are to be forwarded to this office on or
before the due date.
)
The safety inspection of the project structures and
subsequent report by an independent consultant should conform
t? the requirements stated in Subpart D of Part 12, Title 18,
Code of Federal Regulations. The inspection should be
,conducted at a time (or tlmes) when all significant project
)works can be examined. Your attention is directed to Section
)12.34 of the Regulations which requires that at least 60 days
prior to the inspection you must submit for approval to the
/ Director, Office of Hydropower Licensing, Federal Energy
Regulatory Commission, 825 North Capitol Street, NE.,
Washington, DC 20426, with a copy to this office, a detailed
resume describing the experience of the independent
consultant.
Enclosed for your information and attention is an outline
for contents of the report.
Your cooperation in this matter is appreciated.
have any questions, please contact Mr. Ken Neuburger,
office, at (503) 294-5842.
If you
of this
Sincerely,
~~s~
Regional Director
Enclosure
,
r
~emorandum
September 8, 1987
.
.:il-
r
,
...
'<Uo:
Honorable Mayor and City Council
Jff rom:
\ o.w
Al Williams, Director of Electric Utilities
~ubjed:
Electric Department Activities for August 1987
/
0'
" -//-'"
The following is a condensed report of the Electric Department
activities for August 1987.
)
The department installed 7 new underground services and 3 new
overhead services. One overhead service was replaced. There
~ere 4 temporary services installed and 1 removed.
/'
We responded to 44 requests for location of underground power lines
land repaired 19 street lights.
,
)
six transformers were installed for a total of 300 KVA and
2 were removed for a total of 217 KVA, for a gain of 83 KVA
on the system.
We installed 3,270' conduit and 2,240' of wire this month. Four
new street lights were installed.
There were 393 delinquent account notices worked, and 26
delinquent accounts were disconnected. Continued testing meters
with 15 single phase and 7 three-phase tested. Eight were
repaired or replaced.
We had 334 connect orders and 305 disconnect orders for a total of
639 orders. One 30', one 55' and two 45' power poles were set to
replace old poles Two new 30' poles were set at service center
for lighting.
Employees attended monthly safety meeting.
\
s/
,,( ,
~
/'
BUILDING ACTIVITY REPORT
DATE
A\1l)l1C:'t 1 QR7
.
11 OF VALUATION
PROJECT PERMITS
I. Residential
A. Single Family Resdential 10 570,848
B. Dllnlex , .,.,,, nnA
C. 7 '.unit complex 1 150,000
n' _L" 'i nn / ., 0 At; Ann
E. Plumbing 8 6,125
p .n; ",,1 , , ,. , ",
G. Foundation 2 2,475
H ,f ' , , aA"
I. Satelite Dish 1 795
.1 Rp~~i n; nn l.b" , Ann"
K. Deck 1 , 900
L <;wimminn ?nn1 , " nnn
M. Sprinkler System 1 1,200
N. Drivewav ' , , nnn
O. House Move 1 -0-
P. Woodstove Insnections ? -0
Q. Special Inspections 1 -0-
II.Non-Residential
A. New Construction
1. Concession & Restroom 1 74,880
B. Mechanical 3 4,00Q
C. Plumbing 1 3,000
D. Pave parkino Lot 1 II 577
E. Retaining Wall 1 3,200
F. Convert to Office 1 7.'inn
Continued on next page
rOTAL ThIS MONTH .,,, , 'IiQ ,Ii?
TOTAL THIS MONTH LAST YEAR "" ",,, 'i7'i
rrOTAL THIS YEAR 19R7 - 1988 (July 87 - June 88) 133 3,388,504
[OTAL LAST YEAR 1986 - 1987 (July 86 - June 87) 114 2,428,884
TOTAL FEES THIS MONTH
THIS ~IONTH 14 917.7') THIS YEAR 14 04'i Qn LAST YEAR 1 n 'i'ill ~Q
TOTAL INSPECTIONS THIS MONTH
THIS HONTl' ,n, THIS YEAR c:.1:7 LAST YEAR '- 217
NOTE: "This year" refers to the total so far for the current fiscal year.
..-"
BUILDING ACTIVITY REPROT
AUGUST 1987
NON-RESIDENTIAL CONSTRUCTION CONTINUED
jj~
't.. '
^
G. Interior Remodel
'H.' Stairway and Landing
I. Reroof
J. Foundation
K. Sprinkle System
L. Demolition
1
1
1
1
1
2
1,500
307
10,000
35,000
2,000
-0-
...
?
r
,." ,.'\0
iJ . "
"
"
~ .
<oJf"
~,
l
.,
.
AUGUST 1987
NEW CONSTRUCTION
RESIDENTIAL
Single Family Residential
Contractor
375 E. Nevada
83 N. Wight'rnan
149 Almeda ...
2990 Grizzly
1253 Tolman~Creek Rd.
760 Oak Knoll Dr.
1375 Tolman',Creek Rd.
1020 Oak Kndll Dr.
507 Walnut
.......
Marv Jeska
Medinger Const.
Eugene L. Modrich
Mt. Eagle Const. Co.
Bill Shreve
Buck Munson
Ray Webb
Jerry Toney
Hal Munson
Duplex
j
187 Garfield
90 & 92 Nursery
'80 & 82 Nursery
A.J. Bills
Greenwood Homes
Greenwood Homes
7 Units
678 Normal
George Cota
NON-RESIDENTIAL
315 Tolman Creek Rd.
City of Ashland
Parks Department
146 Mistletoe Rd.
Ben Dean
'-0..
,
~,
,
Valuation
46,655
65,000
52,533
40,000
104,000
53,340
70,000
65,000
65,000
90,000
68,000
68,000
150,000
74,880
35,000