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Home My WebLink About1987-0818 Regular Meeting r-MIT' Any citizen a.t.tending COW'lcU mee.ting~ may ~pea.k onany,Uem on .the agenda., u.n..t:eM il ill .the ~ubjec,t on a pu.blic. heiVU.ng wlU.c.h hat> been cto~ed. r n you. w.i.6h :to ~pea.k, ple.tt6e we and aMeJL you. have been Itec.ognized by ,.the CfuLUc., glve yoWL name and a.ddlteh~. The CfuLUc. wUt then aUow you. ;to ~peakand a.t60 lnnoltm you. at> ;to .the amou.n.t On me' aUo.tted ;to you.. The:time gJza.n:ted w-i.U be dependent. ;to ~ome: ertent. on ;the natWLe 0 n .the ilem W'ldelt cU6 c.u.Mlon, ;the numbelt 0 n people who w.i.6 h ;to be heiVtd,and ;the length On the agenda. 't4-~ ) I AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL AUGUST 18. 1987 I. PLEDGE OF ALLEGIANCE: 7:30 P.M., Council Chambers II. ROLL CALL III. APPROVAL OF MINUTES: Regular meeting of August 4, 1987 IV. PUBLIC HEARINGS: 1. Proposed amendment to Chapter 18 of the Ashland Municipal Code. the Land-use Ordinance. concerning variances. site reviews and lot depth standards for the R-1 (Single Family Residential) District. V. COMMUNICATIONS, PETITIONS & REMONSTRANCES: 1. Letter from Croman Corporation concerning purchase of property on Mistletoe Road. East of Hwy. 99 South. 2. Liquor license request from Scott R. Bushnell, dba The Bushes (formerly Campus Drive-In) at 1474 Siskiyou Boulevard. 3. Request to cut new paving on Lit Way at 1716 Parker Street (paved in 1983). VI. UNFINISHED BUSINESS: 1. Request by Municipal Judge for reconsideration by the Council of request for ordinance prohibiting non-lawyers from representing defendants in Municipal Court. ,.' , , - r', VII. NEW & MISCELLANEOUS BUSINESS: I \ 1. Monthly financial commentary for period ending June 30. 1987. 2. Oral report by City Administrator on status of B.P.A. wholesale rate increase. 3. Report::and recommendation by City Administrator on water bond repayment options. 4. Recommendation from Historic Commission on naming of alley off Nursery Street. VIII. PUBLIC FORUM: Business from the audience not included on the agenda. IX. ORDINANCES, RESOLUTIONS & CONTRACTS: 1. First reading of an ordinance vacating aii:',a11ey off High Street near Susan Lane. 2. Purchase agreement with Southern Oregon Skyways for hangars at Ashland Municipal Airport. X. OTHER BUSINESS FROM COUNCIL ME}ffiERS XI. ADJOURNMENT Attachments: 1. Minutes of Boards. Commissions & Committees. 2. Monthly Departmental Reports. / ", f . , ''4j~.....~;j ~. ~ . . {" .t J ROLL,CALL APPROVAL OF MINUTES ELECTION OF COUNCIL MEMBER '])iJl-UJ[ 7nprr/sotU ELECTION OF PARKS & REC. COMM. PUBLIC HEARING: vacation of Alley on High Street, MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL 1I.UGUST 4, 1987 Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Elerath, Reid, Acklin, Laws and Arnold were present. Acklin moved to approve the Minutes from July 21, 1987 as written and Arnold seconded. The motion passed unanimously on a voice vote. The Mayor gave the names of the four people up for nomination for Position No. 3 of the City Council: Tom Lavagnino, Doug Morrison, Paul Fisher and Greg Williams. Arnold nominated Paul ~r and Laws nominated Greg Williams. Elerath moved to close the nomin- ation and Acklin seconded. The vote was unanimous to elect Greg Williams who then took the oath of office. Almquist read the letter from the Parks Commission Chairman recommending Julie Reynolds for appointment. There were no other nominations from the floor and Reid moved to close the nomination. Acklin seconded and the vote was unanimous to appoint Reynolds. At 7:42 P.M., the Mayor turned over the meeting to Chairman Laws. A petition was presented dated June 15, 1987 of those neighbors in favor of vacating the alley and a memo dated June 19, 1987 from Jim Olson was read. A Public Notice was published and the property owners were sent a copy of that notice. Robert Sposato, 334 High Street, illustrated the danger of traffic on the alley to pedestrians. He explained the petition and recommended a pedestrian walkway, suggesting it be called the Jane Pollard Walkway (who was the previous owner of his house and is now deceased). Elerath brought up the issue of the hedge on Sposato's property and felt this was an effort to keep the hedge. Alsing agreed that the hedge was not legal now but they were waiting to see if the vacation of the alley was approved before doing anything about it. Sandra Shea Slate, 342 High, expressed a fear for children playing in the alley when a car would turn down on the loose granite. She also indicated there were no signs or speed limits set for that alley. 8/4/87 P. 1 J:<egu.l.ar l'lee".l.nq ;J~, to Publ.ic Hearing vacation of Alley on High Street (continued) PUBLIC HEARING: Proposed Election - Water Bond Issue ~sn~anQ ~~cy ~ounClL O/Ij/Ol ~.~ Larry Cooper, 346 High, is only interested in the issue of safety. He himself uses that alley for a shortcut even though it is dangerous, with or without the hedge, and felt there would be a small impact on the number of vehicles using that alley. The PUblic Hearing was closed. Reid asked if the alley was closed, would the City reserve the right to a utility easement and would Ashland be responsible for the maintenance. Alsing said the City should keep the utility easement and the issue of maintenance should be addressed. Salter'explained the definition of vacation of an alley stating that the vacated property of the alley would be split among the adjacent property owners but the City could ' reserve part for a utility easement. Acklin asked if this alley was on the City's transportation plan and Fregonese responded no. The issue was before Planning Commission but no actions was taken. It was also never brought up at any Traffic Safety Commission meeting. Arnold felt the "right thing to do" is rely on what Sposato is presenting, rededicate the alley and turn it into a walkway, and definitely reserve the right to a utility easement. Acklin moved to vacate the alley and allow for the walkway reserving the right to an easement. Arnold suggested that the property owners be responsible for the walkway and make the vacation effective upon the development of the walkway. Reid reminded the property owners 'that once the alley was dedicated to them, their property would be reassessed and their' taxes would be increased. Laws felt the City should return the property to the neighborhood and give them the responsi- bility of it but the City should reserve the right to set the standards and define the nature of improvements before rededication. Reid amended the motion as such and Acklin seconded. Elerath voted no and the rest of the Council voted yes to vacate the alley with the added conditions. Almquist reviewed his memo to Council dated July 16, 1987 reminding them they must act at this meeting. Alsing went over the specifics of the improvements referencing the Comprehensive Water Plan. Half of the projected major projects were completed and illustrated in red (over $IOO,OOO). The minor projects (19 completed out of 45, all under $100,000) come out of the gen- ' eral budget. Alsing stressed two reasons for the 8/4/87 P. 2 , r i' r Reqular Meetinq ,i. . . PUBLIC HEARING: Water Bond Moratorium MEMO FROM MUNI- cIpAL JUDGE REQUESTING ORDINANCE REQUEST TO SUBMIT GRANT REQUEST FOR LU'J."J:JSKY FUNDS Ashland City Council 8/4/87 P. 3 bonds: 1) since the area is under moratorium, a reservoir would be necessary to take care of future development; nothing should be developed until this line is built from Crowson Road to Ashland; 2) the line from Terrace thru the park and up Nutley is 60 years old and needs to be replaced. Elerath asked if all the land was within the city and Alsing confirmed. Reid stressed the importance of having adequate water for fire protection. Alsing stated that the City received a dedication of a piece of property which would negate the need for an easement and allow for a pedestrian walkway. Salter made it clear that if Council did not act now, they would have to come up with an alternate plan. The Public Hearing was opened and closed with no response. Almquist read the resolution and Arnold moved to adopt it. Acklin seconded and the motion was carried unani- mously on a roll call vote. (Ref. Reso. #87-38) Reid wanted to know how this would affect the hearing impaired or ethnic groups and Laws said it would not affect them. Arnold agreed saying that would fall under assistance and not representation. Laws said he would like to see the City stay out of this and that we should not get into enforcing/not enforcing monopoly. Arnold moved to request staff to bring ordinance to implement the Municipal Judge's request and Acklin seconded. Acklin and ,Arnold voted yes and the rest voted no on a roll call 'vote. Fregonese stated that this was an informal request at this time and would apply formally for lottery funds for downtown parking acquisition and improvement when the downtown plan was adopted. Right now he was asking for Council support to send letter for future proposal. He sees a direct relationship between infrastructure and jObs downtown. Elerath asked how many projects were being asked for and would they be confused. Fregonese stated two projects were currently requested which gave them a better chance of at least getting one. Laws doesn't know how this fits in with the downtown plan. Arnold supports the request and moved to authorize it. Elerath seconded and the motion was carried unanimously on a voice vote. It was further requested by Reid that staff follow-up on the possible use of the, Elks Lodge for parking and the issue of "Love Notes" from Police Patrol when checking parking violations. 8/4/87 P. 3 Reqular Meetinq !. . ;. REQUEST FOR LIQUOR LICENSE BY LA BURRITA MEMO FROM COUNCILLOR ARNOLD CONCERNING AMENDMENT TO LAND USE ORDINANCE 18.68.120 REPORT BY COUNCILLOR ACKLIN RE: S.P. DEPOT Ashland City Council 8/4/87 P. 4 Arnold moved to approve the request and Elerath seconded. The motion was carried unanimously on a voice vote. Arnold's memo was read along with the suggested amendments. Elerath said the City could get involved in a trap regarding the definition of poles/towers/antennas. Acklin said you can't limit the height in one part of the ordinance and then state no restriction in another (18.68.120). Laws clarified that we aren't looking to take action tonight but to get ideas and suggestions. Zelfa Hutton, 69 6th St., stated that she had been in the office to get copies of Minutes from Council Meetings on January 3 and 17, 1984 (attached as Exhibit A & B), regarding mechanical equipment and satellite dishes. She pointed out that the ordinance allows as an outright permitted use parabolic antennas under 3 feet in diameter, not 6 as was the case with PNB. She felt Council was trying to "fix" something that happened in the past. Acklin stated they weren't here to "rehash" what happened two weeks ago but to correct the ordinance so that it wouldn't happen again. Arnold suggested that Planning guide Council along the way and Laws recommended it be turned over to the Planning Commission, have them review the ordinance, and reword it in such a way to alleviate a future problem. Gene Marigan, North Main St., is a ham radio operator and has a 34' wooden mast that in no. way could be defined as a tower. An antenna is supported by some type of structure and a tower can support an antenna but they are all different. He suggested that the nomenclature be selected carefully when rewriting the ordinance. Acklin reported that Southern Pacific was consolidating and getting rid of some of their assets, one of which is the railroad depot. They are offering it to the City for $1.00 if we move it within one year. The Historic Commission was not interested but would get involved if it were made into a museum. Acklin suggested that we write to S.P. to express our interest, and then have a public meeting to see who else might be interested. Fregonese said he felt it was an offer hard to pass up but the City should keep in mind of the liability and monetary obligation of moving or demolishing it if we could not sell it. 8/4/87 P. 4 Reqular Meetinq ... ' . S.P. Depot PUBLIC FORUM SECOND READING BY TITLE OF ORDINANCE AUTHORIZING IMPROVE- MENT OF HERSEY ST. SECOND READING BY TITLE OF ORDINANCE AUTHORIZING IMPROVE- MENTS ON WRIGHTS CREEK RESOLUTION AUTHOR- IZING FUNDS & ACCTG. METHODS FOR 1987-88 RESOLUTION AMENDING ELECTRIC RATE SCHEDULES 25 & 30 LEASE RENEWAL 27 1/2 N. MAIN U"J:t1&< BUSINESS Ashland City Council 8/4/87 P. 5 Elerath suggested exploring the possibility of a land purchase along with the depot. It was recommended that staff begin negotiations with S.P. and Acklin continue research for interested parties. No response. Arnold moved to adopt the ordinance and Elerath seconded. Williams abstained be- cause he was not at the last public hearing and the motion was carried unanimously on a roll call vote. (Ref. Ord. #2423) Acklin moved to adopt the ordinance and Arnold seconded. Williams abstained be- cause he was not at the last pUblic hearing and the motion was carried unanimously on a roll call vote. (Ref. Ord. #2422) Almquist read the resolution and Elerath suggested amending Exhibit "A", #2, by deleting "human resources development or other" so that it would read, "...transferred for pur- poses designated...". Acklin moved to adopt the resolution as amended and Arnold seconded. The motion was carried unanimously on a roll call vote. (Ref. Reso. #87-36) Almquist reviewed his memo and read the resolution. Arnold moved to adopt it and Acklin seconded. The motion was carried unani- mously on a roll call vote. (Ref. Reso. #87-37) Arnold moved to approve the new lease and Elerath seconded. The motion was carried unanimously on a voice vote. It was brought up that Spud Corliss questioned items being brought up and action taken during this time that might violate the open meeting law. There was discussion about moving "Other Business" to the middle of the agenda but that people in the audience might have to wait longer. Arnold said it was put at the end of the meeting for that reason and it allows Council to take their time. Laws suggested that this time be used for information only and that no items requiring action, i.e., policy or money, be discussed. It was recommended that the Open Meeting Law be reviewed again. Elerath received a letter from Guanajuato requesting fire equipment and felt it should be answered as soon as possible. Suggested asking local service clUbs to get , involved and letters be written asking for their participation. Reid referenced the P & R Minutes to the June 29th meeting and would like to find out the cost of adding orthodontia to their insurance. 8/4/87 P. 5 ;. OTHER BUSINESS (Continued) ADJOURNMENT Nan E. Franklin Ci ty Recorder Regarding the drinking fountain on N. Main at Granite which was destroyed by a car and replaced with a new one, it was suggested that since it was the last of the historic fountains in the area, it be maintained and recognized as such with perhaps a plaque. The meeting adjourned at 10:00 P.M. Don Laws, Chaiman Acting Hayor 8/4/87 P. 6 .1 ~;~ '-.- ~ ~nd-use Ord. Aroendments Pu~lic hearing continued Quarries ~echariica1:Equipment: : Asnlanu L..:.ll 1 LUU:lL:l.J. 1-3-84 EXHIBIT A Laws agreed that the City should have to'take the same steps pre- scribed for others. Mayor Medaris opened the public hearing and no one spoke to the issue. The public hearing was closed and 1I00,ard moved that staff be instructed to bring bac)c ordinance with changes; Smith seconded the motion which passed unanimously on voice vote. Fregonese reported that several meetings had been held relative to 'satellites and staff wrote an ordinance prohibiting satellites to be erected in public view'and that there was a lot of comment from the public and from the industry. Fregonese' said they tried to comE up with a compromise on the issues of public safety and aesthetics. Fregonese reviewed the proposed amendments as submitted and the public hearing was opened. Bud Perry of Harvey's T.V. asked Dale if he was the Councilmember who instigated the criteria for satell- ite dishes and Dale said he has concern that neighbors rights had not been addressed and he feels strongly that they should not have to look at a satellite dish and suggested that dishes be placed on the backs lope of roofs and would like to see an amendment which waul keep sate11ites located where not visible from a public street. Perry asked where the neighbors are when there is a public hearing if they have strong feelings against the sate'l.1ite dishes. Dale said they may not be at the meeting but their desires have been communicated by mail and telephone messages. Dale said he is also concerned with economic development of the City and cautioned aI'lare- ness of aesthetics where the film industry is operating. Perry sa1, that if he had a home and yard and wanted a satellite, he should be able to have one. Jerry Walker, 115 California Street noted he work, for a company involving installation of a 12' Perclipse dish and that before he installed his he asked his neighbors for input and invited Council to look at his installation. Bob Reinholdt, 270 Skycrest Drive, spoke in opposition to the ordin- ance amendments saying that the wording affects his hobby as an amateur radip operator licensed since 1947 and added that his emerg- ency work through that media has rescued people from forest fires, floods etc. and the amendment will touch Ham Operators, Cn'ers also Reinho1dt said that the wording which causes a person to apply for a permit when a change is made in an antenna is too broad since mos radio operators spend a lifetime trying to improve reception and volume and the provisions would be unfair. Reinho1dt said the loca: opera tors should be encouraged because of their public service. Rae Peck noted it is required by FCC that satellites be used in cas, of an emergency free of charge to any individual and to handicapped people. Jack Morse, 588 N. Main Street, said he agrees with Reinholdt's comments and said that he is a member of Amateur Radio Service anc this amendment would put him out of business as far as 'his hobby is ,concerned because his antenna is 26' across and'that it doesn't take up much airspace. lie sa'd he u ld l'k k ~ wou ]. ~ to wor- with Fregones ..:-...-.... , . -~ 6 . ,,? . ""chanical Device Amend. public hearing continued o CONDITIONAL USES ,lEEWAY SIGNS :\Slll.~lr;;j l:J L)" CU~l,H':.I.1. 1Ih/Jl.4 1'. J in drafting specifications and would like to see it exclude all al1l3teur radio and emergency equipment. Elliott Reinert, Chamber of Commerce, said he agrees with the proposal generally and feels that although people should be able to have the sattilite dishes he feels they should be kept out of view. Reinert added that he feels the amendment should nol ask people to take their dishes already installed down. A man in the audience recommended that all amateur antennas and any structure used for commercial purposes be excluded. At this point the public hearing was closed and discussion turned back to Council. Acklin expressed concern over Dale's suggested recommendations and said she is not sure Council is ready to act on proposal. Reid agreed but said she hates to ask these people what have already gone to many meetings to corne back to hear a new proposal. Laws said that antennas used by amateur radio users should be excluded. Acklin said that in looking the sattelite situation over she found people to be sensitive to their neighbors and didn't think too much control by ordinance necessary. Fregonese said many complaints have come in and that is why the matter is being addressed this way. Council agreed that mor~ work needs to be done on the revision of the ordinance and Laws moved to direct staff to bring back an ordinance to impiement the proposals discussed including exemption of mast antenna; Smith seconded the motion. Dale moved to amend motion to change language of Sec. 18.68. 140(C) by adding "or visible from a public street" after the word "sideyard". The motion died for the lack of a second. On original motion by Laws no one voted in favor on voice'vote. Acklin then moved to instruct staff to bring back an ordinance taking into consid~' eration the concerns expressed; Howard seconded and Howard, Reid, i Acklin, Laws and Smith voted in favor on voice vote. Dale opposed. I The amendment relative to building heights in SO (College) Zone was reviewed by Fregonese and the public hearing was opened. There was no comment froni the audience and l1edaris closed the public hearing. Laws moved to ask staff to bring back ordinance as recommended. Howard seconded the motion and asked what would happen if SOSC built a multi-story Museum and Fre gonese said a CUP would be required. 0" voice vQte the motion passed unanimously. Fregonese reviewed the recommendation to allow one freeway sign for each lot in addition to the signs allowed by t8.96.090 of this Chapter and the public hearing was opened. Elliott Reinert supported the recommendation and was the only person commenting from the audience. The public hearing was closed and Laws moved to instruct staff to bring back an ordinance with recommendation; Acklin seconded the motion which passed unanimously on voice vote. ..........continued 1/3/84 P. 3 i I p , '-. ~ ~ ." JlIt ., ./' MECHANICAL EQUIP~mNT CORDINANCE' (Satte1ite Dishes) EXHIBIT B A quarterly report by Ashland Visitors & Convention Bureau was review- ed and former V & CB Director Brian O'Neil was on hand to answer questions. Councilwoman Smith said she has been attending the V &CB meetings and is pleased with the progress made. Councilwoman Reid said she had suggested a Marathon run but when events are scheduled she would recommend that the V & CB should offer assistance but not take over. Reid added that any facilities in the City which come unde' recreation should be in that brochure and recommended that the Airport facility be treated sensitively since any increase in size of facility and/or planes is controversial. Councilwoman Acklin urged that "fly- ins" be instigated with resultant stimulation to motel and restaurant use. Mayor Medaris commended the V & CB and Brian O'Neil for his part in the report and progress as it relates to tourist dollars in Ashland and recommended participation in events such as the annual Boat Show in San Francisco where he understood a booth sponsored by the Medford Chamber saw lots of action recently. Medaris suggested that Ashland might have a Festival medal or something similar since Medford's "Huggie Bear" was a recent success for a hand-out.at the Boat Show. The new draft of an ordinance amending Ordinance No. 2052 and Title 18 of the Municipal Code relative to mechanical equipment was reviewed. Almquist noted he had talked with the representative of the Ham Radio group and agreed to exempt private, noncommercial radio and television antennas not exceeding a height of seventy feet above grade or thirty feet above an existing structure, whichever height is greater. Alm- quisted noted that parabolic antennas under three feet in diameter would be exempt and that provision is made that every attempt sllall be made to place such equipment so that it is not visible from adjac- ent public streets. Reid asked Fregonese if she could have an antenna put between her house and the street if her house faces South and Freg- onese said that it would not have to be installed on the ground in front of her house but that every effort should be made to place it on top of the house. Fregonese said that in the case of a flat roof, it should be installed to the back as far as possible and in the case of a gable roof that would be the only place it could be put. Reid sug- gested that hand-outs be available to property owners so correct loca- ation of installation would be clear. Jack Morse, representing Ham Operators expressed appreciation for the work done on the ordinance and asked that "mast or tower" be included after the word "antenna" in' line 6 of section a., and that height be changed to fifty feet above grade rather than thirty. Council agreed and Almquist read the ordin- ance as amended and Smith moved to second reading; Acklin seconded the motion which passed unanimously on roll call vote. 1/17/84 P. 4 ~emorattdum 'ffi 0: City Counc i 1 @ .JIf rom: John Fregonese ~ubjed: Proposed Land Use Ordinance Amendments It is the Planning Commission's recommendation that the attached amendments be adopted. Please schedule a hearing at your earliest possible convenience. 6/25/87 tnF~ -;... . /' \:9 ~ ~emornndiim May 13, 1987 . ijl' 0: Ashland Planning Commission '~ rom: ~ubjed: Citizens Planning Advisory Committee Planning Actions, 87~065;~,f8'7-066, 87-068 -Land; Us~ Ordinance Changes There was a Public Hearing on May 12, 1987, regarding the above mentioned planning actions before the Citizens Planning Advisory Committee. Each planning action was approved unanimously, and the Committee recommends that the Planning Commission approve the ordinance changes as proposed by the Planning ,Staff. ~ u Is:;:J ~ ~LANNING ACTION 87-065 Public Hearing to review a proposed resolution to amend section 18.100 Variances, of tge Ashland Land Use Ordinance. APPLICANT: City of Ashland Revisions to Section 18.100 of the Ashland Land, Use Ordinance, Variances. Specifically, the changes are to 18.100.020 Current: A. That there are exceptional or extraordinary circumstances or conditions applying to the land, building, ,or use referred to in the application, which circumstances or conditions do not apply generally to land, buildings, or uses in the same district, Revised: A. That there are unique or unusual circumstances Which apply to this site which do not typically apply elsewhere, This modification is very similar in content to the original, except that it is more concise and clear, allowing easier and more uniform interpretation by the Staff, Planning Commission, and applicants. Current: B. That the granting of the application is necessary for the preservation and enjoyment of substantial property rights of the petitioner; Revised: B. That approval of the a~plication is necessary for the preservation of property r1ghts, This modification is also very similar to the current section, with the exception that the word substantial has been removed from the revised version. This allows for a clearer and more uniformly applicable section of the ordinance, and removes some implied discretion. Current: C. That the granting of such application will not, under the circumstances of the particular case, be outweighed by the adverse effects to the health or safety of persons residing or working in the neighborhood of the property of the applicant, and will not, under the circumstances 0 fthe particular case, be materially detrimental to the public welfare or injurious to property or .. ~ /~'~.].;:,'l. J;~~~.p, '""";" ~" improvements in said neighborhoodl Revised: C. That a lmpact on t the purpose Plan of the roval of the a lication will not create a ne ative e eve opment 0 tea Jacent uses an w urt er and intent of this ordinance and the Comprehensive CitYl This modification is a general clarification of the original ordinace, along with the addition of the section requiring that the proposed variance not be in conflict with the intent of the Land Use Ordinance or the Comprehensive Plan. This ensures more uniform application of this section by the Planning Commission and Staff and reduces discretionary errors. Overall, these three changes (A,B, & C) in the variance procedure primarily clarify, through more concise language, when variance request should be approved. They also allow variance requests to be reviewed in a more uniform manner by clarifying some areas which were somewhat discretionary in the original ordinance. ;;;::r.'.~ ".-~ .. . .. ,. '! /X::~)~ %7 ~~~:~\ .........->i ~\~?~) :PLANNING ACTION 87-066 Public Hearing to review a proposed 'resolution to amend Section 18.72 Site Reviews, of the Ashland Land Use Ordinance. APPLICANT: City of Ashland Revisions to Section 18.72 of the Ashland Land Use Ordinance, Site Design and Use Standards. Specifically, the changes are to 18.72.070 (N). Current: Require developments to provide improved access to City streets and, where possible, provide access to the lower order street rather than a major collector or arterial street. Revised: (modification underlined) Require developments to provide access to improved city Streets and, where, possible, provide access to the lower order street rather that a major collector ro arterial street. The modification is rather of the section relating to city streets. minor, but does clarify the true intent requiring access from developments to As stated in the current ordinance, the development need only have an improved access onto a city street, and the city street, if not already improved, would not need to be improved. However, the revision will clarify the requirement that the development must have access to an improved city street, and if the street is not already improved, it will need to be for the approval of the development. , . . ; . . ..... {'~31,",',c;.J'f;;1l ~ 8,';"; '"',"..' ".V PLANNING ACTION 87-068gPublic Hearing to review a proposed resolution to" amend Section 18. 20 R-I Single Family Residential District, of the Ashland Land Use Ordinance concerning maximum lot depth. APPLICANT: City of Ashland Revisions to Section 18.20 of the Ashland Land Use Ordinance, R-I Single-Family Residential District. Specifically, the changes are to 18.20.040 (C). Current: Lot Depth: All lots shall have a minimum depth of eighty feet and a maximum depth of one hundred fifty feet unless lot configuration prevents further development of the back of the lot. No lot shall have a width greater that its depth and no lot shall exceed one hundred fifty feet in width. Revised: (modifications underlined) Lot Depth: All lots shall have a minimum depth of eighty feet and a maximum depth of one hundred fifty feet unless lot configuration prevents further development of the back of the lot. Maximum lot depth requirements shall not apply to lots created by a minor land partition. No lot shall have a width greater that its depth and no lot shall exceed one hundred fifty feet in width. The modification will allow the minor partitioning of along lots", or "rifle-range lots" without a variance request. Most of the long lots were created well before the zoning ordinance was adopted, and many times the only way a minor land partition can be accomplished on them is through the creation of one or more lots exceeding the current 150 foot lot depth limit. The modification, however, does not apply to major land partitions, including subdivisions and planned unit developments. These types of partitions will have to comply with "150 foot lot depth requirement, or request a variance. '.J.~I....I..' ,~< "i~~n.,.1 . ;i., i . -:1,' . .~- 1'~'-1 ~ "';;.,-) ~ ASHLAND PLANNING COMMISSION MINUTES May 13, 1987 CALL TO ORDER The meeting was called to order at 7:35p.m. by Chairman Stout. Commissioners in attendance were Benson, Bernard, Kennedy, Bridges, Shoberg and Thompson. Staff members included Jannusch, Fregonese, McLaughlin and Honts. APPROVAL OF MINUTES The minutes for March II, April 8, and April 29, 1987 were approved. TYPE III PUBLIC HEARINGS ", (PLANNING:ACTION' 87-065_J;l" __ ' " " ,,-' ,--~.;:i''''-'? ~-ll 'PUBI;IC:,HBARING~TO'$REV"IEW"At PROPOSED:. RESOLUTION~_,TO.:~AMEND!; SECTION ~f.t8~rQOLVARIANCES OP~THB~ASHLANDLAND USE ORDINANCE: ij 'M'Pr:.rCANTI,' CITY OPASHLAND ( , STAFF REPORT Fregonese stated that the three changes in the variance procedure primarily clarify, through more concise language, when'variance requests should be approved. They also allow variance requests to be reviewed in a more uniform manner by clarifying some areas which were somewhat discretionary in the-original ordinance. COMMISSIONERS DISCUSSION AND MOTION Shoberg moved to accept this planning action. Benson seconded the motion. The motion was carried unanimously. PLANNING ACTION 87-066 PUBLIC HEARING TO REVIEW A PROPOSED RESOLUTION TO AMEND SECTION 18.72 SITE REVIEWS, OF THE ASHLAND LAND USE ORDINANCE. APPLICANT: CITY OF ASHLAND STAFF REPORT The modification is a housekeeping measure, but does clarify the true intent of the section relating to requiring access from developments to city streets. The revision will ciarify the requirement that the development must have access to an improved city street, and if the street is not already improved, it will need to be for the approval of the development. COMMISSIONERS DISCUSSION AND MOTION Benson questioned whether this included development on an alley. Benson felt the policy should include having alleys improved but ~ ^".< " ''!''', -". . .'''' .. . . _I'," ~" \ . ,,' ";7 there were instances where residents are not required to improve, but to at least provide access. Shoberg said included in the definition of street is alley. It was moved and seconded to approve the planning action. The vote was unanimous. PLANNING ACTION 87-068 PUBLIC HEARING TO REVIEW A PROPOSED RESOLUTION TO AMEND SECTION 18.20 R-I SINGLE FAMILY RESIDENTIAL DISTRICT, OF THE ASHLAND LAND USE ORDINANCE CONCERNING MAXIMUM LOT DEPTH. APPLICANT: CITY OF ASHLAND STAFF REPORT " Fregonese, said this amendment will allow the minor partitioning of long, narrow, "rifle range" lots without a variance request. Most of the long lots were created well before the zoning ordinance was adopted, and many times the only way a minor land partition can be accomplished on them is through the creation of one or more lots exceeding the current 150 foot lot depth limit. The modification, however, does not apply to major land partitions, including subdivisions and planned unit developments. These types of partitions will have to comply with 150 foot lot depth requirement, or request a variance. COMMISSIONERS DISCUSSION AND MOTION Benson moved to approve the planning action. It was seconded and the motion was carried. TYPE II PLANNING ACTIONS PLANNING ACTION 87-050 TRANSFER OF OWNERSHIP OF TRAVELER'S ACCOMMODATION 325 N. MAIN STREET APPLICANT: KATHLEEN SMITH STAFF REPORT Fregonese reported that there had been no problems with the existing traveler's accommodation subject to the conditions of the initial review in 1985 and stated that Staff recommended approval subject to the conditions of approval from the original review in 1980. Jannusch explained that a traveler's accommodation has to be owner occupied and Kathleen Smith is the applicant and Kathleen Niskanen is the property owner. Fregonese suggested that a copy of the lease be put in the file so the Planning Commission will know that Kathleen Smith is not being employed as a maid or caretaker. Jannusch showed ,slides of the property. COMMISSIONERS DISCUSSION AND APPROVAL Stout was in favor of requiring an executed copy of the lease and have Staff review it and if any questions have Ron Salter review it to make sure it is legal. Fregonese said the lease should state clearly that the dwelling is beirig leased free and clear and --.;,SlUIIF":~.;:: !Ir- ,~ r CORR 6. 97520 . (503) 482-1221 AUGUST 12, 1987 ASHLAND CITY COUNCIL CITY HALL ASHLAND, OREGON 97520 DEAR MEMBERS OF THE CITY COUNCIL: CROMAN CORPORATION IS INTERESTED IN PURCHASING THE MILL SITE PROPERTY ON MISTLETOE ROAD WHICH IS CURRENTLY LEASED FROM THE CITY OF ASHLAND. WE RESPECTFULLY REQUEST THAT THE CITY COUNCIL GIVE CONSIDERATION TO THE POSSIBILITY OF A PURCHASE AND ALLOW NEGOTIATIONS TO BEGIN BETWEEN THE CITY AND CRaMM, CORP. YOURS TRULY, 7 I.~a~/~~ 'U B. L. KAUFMA.N CC: MAYOR GORDON MEDARIS CITY ADMIN I STRATER BRIAN ALMQUIST ~emorattdum August 13, 1987 '(fi 0: Jlfrom: ~ubjed: Honorable Mayor & City Council Brian L. Almqui,t, City Admini'trato~ Liquor License - The Bushes, 1474 Siskiyou Attached is a report from the County Tax Collector indicating that the premises requested to be licensed are four (4) years delinquent on property taxes. RECOMMENDATION: That the Council table the request for liquor license under the authority of Ashland Municipal Code Sec. 6.32.060(D)(15) until a paid tax receipt is presented showing that all taxes are current. Attachments (3) POBOX 1185 A ~ T INQUIRY MENU (MAP SEQUENCE) 391 E15BA::-::=;..:.::::.~r4AQ'O~ CODE 5-01 . ~.I M.A. ~ BASE YR 84 YR BLT 40 APPR# 36 HMST APPL # 00 !)()OOO OQ 00000 00 00000 C-1 PROP CLS 201 FAC BK 520 SITUS 00001474 SISKIYOU BLVD OR 975~0 COML LND 9806 UNTS COUNT # 1 3536 9 OWNER ALLEN GERALD R AGE~H C/O i;SHLMJD I I I . . * * * INFORMATION MENU * * * * . I I * 1. ASSESSMENT INFORMATION JOURNAL VOUCHER INFORMATION 4. TAX INFORMATION 5. COMMERCIAL/SALES INFORMATION DF'T ION: CMD:.. 01-RecstMenu 02-Se3~chLst 12-Acct.Seq. ^D for ATtention. ^A to SWitch C3pture Off HELP kf2',' r'JLlmer i c A~COUNT M 1 8236 ~ D~~NER ALLE~~ GERALD S AGE~JT C/O , , . .'j"'j' " 11'IT ~:~ ~INFOF:MATI qrO _ __ _ .. (M~F;',-i?e:;()l!Er'jCE) ~Y?lE15B('l ,..'" 4400-:' CODE TF: UlAN FDF;CL[I~3. 1f 5-01 ~.;3HL.p,r'JD DC" C;'7520 AE:D: LD EY~t'.1 o SF<('~ AC 52890 TOT 52890 TOT .00 TX F~ATE: .00 92110 ;=' CJ SO)'~ 1125 Tel) ~ L_D :3(~)::::'O I t'1 Ir'1 -:" Q""-:, (', '-' .......... '.' C:-'2110 17.83 .00 1 ~ 5:::;. 05 1313.62 1185.99 I rHEF:EST TX Y;=: ~8;7'" , J~~ ,~S} ~~89Y ~~gf 0,,",_0, '-'- """'-' CQ[:'E -rC\-';' AE.:E:D {~D 1"IPIL T {:l;-( ~:,F'EC ASSMT ST F'AYMEN-r 5'::~ 1 :;:':11,) 1 :S.:J:2. :~~:~ . ':)~) .00 ~:Ol C:;'::::110 1~,.s8. ...:;:::: . 'M.!.' .00 e::;('1 :3::::.q::c, 1.q58~ C'5 . ~)O .00 r,::;M" ~ ...... '~' .j, 71S:40 1313.6: 11E::3. ~"::: .00 .00 TX VC:' ,icss=Pt =,ci!fo-b l.l!-'''''';.............. SOl F I :=:8T 65320 .0:)0 .00 5~17. 44 SEC01'JD ::'-1:~ . -'-1.'1 THIF:D 5,Q,'. 4~ FDUFTH se 82.12 5::::.39 5::=. ~:7' ~j=2. 87 .00 '266.67 C~1D: 04-AS':52==[;lnt I (!1-Reqstl'1enu 02-Sea~chL5t 05-IntDetail (!6-Dspl~rMSGs 03-Inqr~'Menll 12-Acct.Seq. 09-SIGNOFF AD for ATtention~ "~A to St0itch .1 HELP ke',' C3pture Off Numeric "~~~'~ ,',':7.7 r, -. . ,-, ,,'. .. ~.~".... . '-' ~ ..'-~.- -"'-:-' .,... --" . ~emorattdum July 30, 1987 'ffi 0: Mayor and Council Chief of Police ~ Jlf rom: ~ubjed: Vic Lively, Liquor License A request for Change of Ownership has been received from Scott R, Bushnell, dba The Bushes (formerly Campus Drive-in), The background investigation has been completed and approval of this license is recommended, VL:mm 'l--:~I.. ':'j r.'::.:.r.,:". '. -'". ~ .:'I .~. , . ',' ",I ".',(.~"...;r". ,;.:-';.~l~':f " T;'-:.';"';- ~ .~"1 ./ c'" ~ STATE OF OREGON OREGON L1QUOA CONTROL COMMISSION " " ...)' APPLICATION " Return To: GENERAL INFORMATION ThIs application lorm costs SS,OO. A non-relundable processing fee Is ossessed when you submit this completed form to the Commission (ucepttor Druggist and Health Care Facility Licenses). The liling of thi, application docs not commit the Commission to the granllng of the li~nse lor which you ere epp~ng nor does it permit you to operate the busin0s3 named belOW. i'1? -r..P- No, 16306 (THtS SPACE IS OR OLCC OFFICE USE) Appllcatiol"l is being made lor: o DISPENSER, CLASS A 0 Add Partner o DISPENSER, CLASS B 0 Additional Privilege o DISPENSER. CLASS C 0 Change location o PACKAGE STOAE ~ Change Ownership 'li1 RESTAURANT "?U:Ano:1 fl!g:QYf;gn~e 01 Privilege o RETAIL MALT BE~NT~ &PV!l9!~ilege o SEASONAL DISPENSER 0 lesser Privilege o WHOLESALE MALT. r ~ 2 G 4hl'f9w Oullet BEVERAGE & WI~.4'\ Lrt)ther o WINERY k>'.,;)o 0';' OTHER. l:ICENSE DMSION ~ _____ 7'--"7/#:/./7'1 E, . (THtS SPAce tS FOA CITY OR COUNTY USE) NOTICE TO CITIES AND COUNTIES: Do not conslderthl. applica- tion unless It hAS boen stamped and signed at lho leh by an OLCC representative. THE CITY COUNCIL, COUNTY COMMISSION, OR COUNTY COURT OF (Name 01' CIl)< Or County) RECOMMENDS THAT THIS UCENSe BE: GRANTEO DENIED DATE BY (S~"..) TITLE 1, Name 01 Corporation, Partnership, or Individual Applicants: mON: II your operation of this business depends on your receiving aliqUOT licensO, OlCC cautions you not to purchase, remodel, or start construction until your license is granted. 6) ~EJ<J:;H !'EASON USTEO AlIOVE MUST fILE AN lNOIVlOUAL HISTQAY N>M:! ~ fl/OlANClAL STATeMENl) 2. Pre$enlTradeName "=- 7J../F ,7.?rISItFC......) QAn1f7n; t.J.Z\Ve \tJN ""-\-\F ,.;,,<.}-\F<. /'f7f <;,,;;/,1<1(/11 ("'u_,S",,'.Rur~IRO<JI"1 5. Business mailing address .-;T.4n7;;= (P.o eo_, Numb<><, S""I. Rural RouMl 8 Was premises previously licensed by OLCe? YOs~ No_ ,lArk It..,; f',~0 110" \ 1) stoTT 1:^(/s~E/..'- BLlSflAlE/ / 3) 5) 3. New Trade Name <t. Premises address 7. II yes, to whom: 8. WiIlyouhaveemanager: Yes_ NO...k:::. Name 2) 4) 115M,"!.! (C'Iy) Yearliled ",i1~ Corporgllon Comm;""'....' t'J1Z "'115).(; ($tol_) (Z,p) ,JA<.JwYl (County) (City) (S_I 1"11'4 Q "'" Year '\'AP 21 Typeoflicenso: (Manage' must IIU oullndl~i<lual H'alOt)1 9. Will anyone else not signinQ JMS applicalion share in tho ownerShip or receive a percentage 01 profits or bonus trom the bUSiness? Yos_ No~ I' .1-'1 ,,-\, A ,<;\11\""0\ (rum. 01 Cot( or County) S~ NT R R,!<;tHIPJ I ,-, 4-'il2- 4-'iO..1 (1_1. No. _ nom.. bua,,:,"", me.,...~) 10. What is the local governing body whore your premises is located? t 1. OlCC representative making inVO'Stigation may contact: 1/1 IIp,iJiJC::0 "0-/1 AVI/1 (Md'."l CAUTION: The Administrator 01, me Oregon liquor Control Commission mus! be notllied il you are contacted by anybody orlorlng to inlluonce 1he Comm'sSlon on your bchllll. 217 /r-::;... .. " LATE WI A~:lJ'--;? f) '.J0 Applicant{s) Signature (In ca!l801 corpOralio'l,duly .,11hor;ledolficerlhereol) 21 3) 4) 51 -- --- 6) !e-~I ,. /...1 ,;' CBrolyn 1,.K. and David A.K. Salisbury l716 Parker st. Ashland, Or. 97520 Brain Almquist City Administrator 20 E. Main st. Ashland, Or. 97520 Re: Admission to docket for August l8, 1987 city council meeting We are requesting admission to city council docket for approval of a variance tO,allow a curb cut and utility hook-up on either Parker st. or Lit Way. for development of a lot facing Parker st. in Ashland, Or. (see enclosed map #1). When lot development plans were finalized in March 1987 we were aware of a moratorium on curb cuts into Parker st. because of recent paving until 1991. We were unaware of any moratorium on Lit Way and therefore made plans and had surveyed an easemen t through, the adjacent property for utility hook-ups on Lit Way. Since that survey was completed we have been made awa,re that there is also a moratorium for curb cuts on tit Way as well until Aug. 1988~ We are requesting a variance on one or the other of these moratoriums to allow for our development plans. We have discussed this variance possibility with all ad,iacent neighbors and affected parties (see peti tion and plot map),antl:h~ve received their approval concerning our plans. 'Ve appreciate your review of this item and its addition to the city council agenda for ^ugust 18, 1987. Sincerely, f/fl~ ~'.k, , ' -- ~ ^ ~~ ~ . , . I 0 g , () " ~ .. I 0 - e " ,I.' 0 - , f I V) 0 . I ~ I I1- 1-- ~ - , Q , 'VI ! :~ ' ' i , I "- , ..........-- , . , ") -:j-- ! - -',--,--- . .. , ~ ~ .~ I I - t"6 -- ~ ' J , . .... - ' ..... -- ' .. -- i_.J (D ?1f0?>p' ~ .. ~tI7l- ., ' . ~Sf)(/lTJr":'" - -- -- - - --- -- - - --- .... ~ CD to .~ '"" ~, ) (.j Q :~ ~ '0 - '" 1 '1 ~ ...,.. ~ " . ~ - .~ ~~ ~ '.' ...... 1 2 " ') Ij 5:~ (, 7 8 9 10 11 12 '. \'Ie the undersigned 8re 8ujOCCll t ['csiden ts of pr'oi'erty owned by DAvid emd r:iJrnlyn Knowle'3 ~',,.di,r,lll1ry, 1.71(, J'lrlrl<p.r St. Ashland, Or. We are aware and hilvR no objections to Lheir proposed lot development. 'fie underst'"nd that development DL)ns ore w:LLh:Ln current zoning regulations, include D curb cut "",d uU.lity ;'lookups on either 'Parker st. or Lit :V;~y, andt~~t ull st['ect repaj_rs will meet exJslin~ standerds. DA'T')<: NMlE ADD'));;,';,'; PHONE, ~~&~ .. --. -'---------_._--_.~--------- _.~. -- --- .._-----~. / '7 ~_2" ~_ , , ,!iSP ;k;pkJ~_~.(l -7'?' 3?_ ~-;:::b1JL~---;;:~~ - -'2 -~ Flt)IJ~).<)..f )f R~ -16~7 , </. 9J}1-lJ0Cf /7Jkf f{f'U'nuI. ~-L /&'99 ~ J/;f'7J-f.u? f-1-i7 {/;/ri {lJ~Q) o-,<.!".Ne !If-. ~ ~17 LJ J 't1f)-o 1O'j '6~~- '01 _, _ __ ,,1G1J/L,/I/(J?V '1't;2.~D3.J'- ,--f-cf.-17 '-(7'{ L',--\- v0~r , '(<6'"2.-5[)-r A/8";:l -~.;;(OCJ 1-o-lrJS1 P)9I-..0..7-~--E.~r------:1.~?--6lCJ6JJj'i A!/fd- ~'IJ~ I .'./ ~ ~ c&- tI ~!6 I p~ 1-(31.0316 [~~:~.~~~;::~~:;~wJ 'If?.;J. - /'I :50 48J - 3'gy')" .' .'-,~".. ..-., "'.:' ....;t,'..:c.......~_......1..~: ,.,': '.'" .._,....... 'n" """..T_"_'_ ... _q__...____ '" , ,,~ " '" 1 '~ i N 1 ,~ ..", '" '- N .y..... .' , I " j " ; j v, tt1 I ,"/" I ''', fh'J /""- ,e>1 eJ I C ": I I I . ' I ~~: I i,;~ - ~ ~ ~ 1 o ~ ~-/ ~ - '0 00 III ~"" - If) ---,_.,-,.. .- 8 m '" I cL 8 R o ~ ~r !'- ~ ~ '" 8 F:: <D ._~ '" @ () ~~i I i~= \ -' ~'I r ' I I~~ I ..... I. - . I ~.d If) 110r<l - ~~-:-~ i I~'- I,L'_~J "L1 as ~~ -- \ I ,.,~c ~ ,4')0:;- : ,"'-" (0;1) I-~ -- C"~ IJJ ~ ~ -r- ... LLI ' R El 10 r,.; a::: @ If) IL- I"" II" _ ~// @.s~ (f) ~~~ '" m '" '-' I I 'K_ _ - I I I ~ ~: I ~- ~ .. - O~ o "" <t ,'-'.r; o r ~ 0'..:. / o , ~~O> ~ io~ "m<D r-/' L'- \..\.-\ 8'" !Il\...--.O : ~<D Lii 0> l.) :~If) \.."-- ~^ v, ',~ -: ; O<t cl 0 9l - (\J I (\,j '8 ~ ~ Ig] I II I I' OJ ,.. l/1 I rr I - '" N C\J (\.; I ON , 0 I 10 , , ~, I, I ~ $/" ~_'_ _----L~ A"IM @ ~; - j ~ ~ r I~ -~ 1 I------,J------- ~ 1 . !~ @: 1 ~g 0 0 .----~ 1 U) R (3 , '" ~, ~ 8 ~ --'--- ~ 1, , U) I '" l : ~~ L ~~ ~ ;, 8 j ~ J, < 1 i ' 1 ~ ~ 'n j ~ 8 U) 1 u:> 0) .8L/ ..-~' s. ~ ."...$1 dil.l v ~t a::: - , l!'JI LLJ ~ 0:::. ~~ 0.. ~N ~ 8 ~ - ~ ,os ,,,: ;,:--,:..... . ,', ,". .1:, ,.:' v _os ," - .' "..o'8LI ~ , .. '3nN:;J'" 1:'- om ~ Or-- o N " ,~r;' ..,,', '" ." " y, "~g 0 . ~ 0 Q , ,_ <1;~. . " 'Il I\) ~ J6/ .. 0016 '~ ':l 0 0 ~ Sl CD =: '" In '" '" ()' to .... 0 '0 '" o - ,#>~~ ~ ,""'1/ 0", Q <t .iJS ~ ~ ." <t ,..~~, ,; J. r ~~ - --... ~'.' ,.. , " I , 1 ;1 I I 10 ~ , A ,"I~ ':"-. '" " " " ~ ... ~ " ;q" I o . 0 I '" o '., ;.,.. " -- ,-"'... .. " .. '. ...g , . ~3)11~ ~emorandum II Wo: MAYOR and COUNCIL ~ rom: ~ubjed: ...... MUNICIPAL JUDGE Non-Lawyers in Municipal Court We have now had our first tTial by a non-lawyer since the Council decided not to adopt an ordinance prohibiting non-lawyers from r('presenting defendants in Municipal Court. Unfortunately, it was necessary for me to hold the non-lawyer in Summary Contempt twice because he refused to sign a document that required his signature and that he had been ordered to sign, and he disrupted another trial by sliouting afte1' the next t1'ial had commenced. This was truly un:fol'tunate, because I had to recess the other trial in order to deal with the non-lawyer who had disrupted the trial. The non-lawyer had te be 'removed from the ceurtroom in the custody of a police officer and ledged in the city jail until the necessary paperwork was completed and he was then released. The trial was disrupted :/'\11' approximately twenty minutes while police department personnel, the oailiff, the court clerks and f were occupied with resolving the problem created by the non-lawyer. During this time, the persons' in the courtroom who had been scheduled to appear had to wait. I am now convinced that permittingnon'lawyers to rep~~&ent defendants in the Municipal Court is dhTUpti've ,and should be prohibi'ted by ordinance. Please reconsidCl" your position in thO, a'tter. "- '" .~.- " IN THE lvIUNICIPAL COURT OF THE CITY OF ASHLAND COUNTY OF JACKSON, STATE OF OREGON ~ 1 CITY OF ASHLAND, ) PLAINTIFF ) 2 ) ) NO. 87-0-0348 3 V / ) ) 4 ) / IDEFENDANT ) 5 6 The DEFENDANT was ordered to sign a receipt acknowledging 7 that he had appeared in behalf of -,- -.. and had received 8 a disposition in behalf of to enable~the Court to have 9 a record of his appearance and receipt of the disposition. 10 The DEFENDANT refused to sign the receipt and argued with the Court about the Courts' authority. The Court asked the defendant 11 12 to sign the receipt and then ordered the defendant to do so, and 13 the defendant refused to do so. The Court then held the defendant ot Summary Contempt and placed the defendant in the custody of 14 15 the bailiff to remain in the Courtroom to be sentenced. The 16 defendant then demanded Counsel and the Court offered to appoint 17 an attorney for the defendant. The defendant declined to have 18 counsel appointed and demanded counsel of his choice immediately. 19 The Court then adyised the defendant that he had the right to be 20 21 represented by counsel of fiis choice, but that he would have to wait, and he could obtain counsel of his choice. The Court then 22 asked the defendant to have a seat and that the Court would get back to him as soon as the trial 't~at had commenced was concluded, 23 24 A witness, Buddy Grove, had been sworn and was about to testify. \ ~ The defendant disrupted the testimony of Mr. Grove by shouting 26 "I demand counsel immediately~" The Court told the defenrlant "">'" ,- , .IJ::> 21 22 23 24 2S 26 -I 1 that he was disrupting the trial and that he was again held ~ ,f Summary Contempt and placed in the custody of the Ashland City Police. 2 3 4 The defendant was sentenced to be held in the Ashland City 5 I' Jail until this order can Be prepared and signed and then discharged. 6 7 This order is entered pursuant to ORS 33.030. The defendant 8 was held in custody for approximately 20 minutes. 9 DATED: This 11th day of August, 1987. 10 11 12 13 ALLEN G. DRESCHER MUNICIPAL COURT JUDGE 14 15 16 17 18 19 20 ~-- --"-. JlHemorandum August 10, 1987 ~o: Brian L. Almquist, City Administrator Jlf rom: Robert D. Nelson, Director of Finance ~uhjed: MONTHLY FINANCIAL COMMENTARY - JUNE 30, 1987 As in . years past, this June commentary will emphasis historical results, including comparisons with budgeted July 1, 1987 fund balances. In the July commentary we shall resume the emphasis upon where we are going, rather than where we have been. As a reminder, the reader should note that (1) we do not review Ashland Parks & Recreation Commission performance, because under the Charter the Commission has this responsibility; and (2) the Hospital's financial reports are reviewed in general terms, but are subject to relatively minor adjustments in the subsequent audit report, due to Medicare and other factors. There were no unlawful over-expenditures of categorical or total fund appropriations among the entities which we monitor. There were no significant shortfalls of ending balances compared with budgeted July 1, 1987 fund balances. There were no ending fund balance deficits. Most of the remainder of this commentary will provide more de- tailed analyses by funds. Electric Utility The Electric Utility begins the new year with a balance of $1,141,225, compared with $1,047,000 budgeted. This over-realiza- tion was due primarily to a late surge of non-sales revenues, which in turn arose from the brisk rate of building in Ashland. At any rate, this favorable development equals about 1.4% of the utility's total budget. Prior to the July commentary, we expect to receive the details of Bonneville's new rate structure, so we should be able to provide updated forecast of the entire utility. , , '.'... Page 2 ,', r Water Quality Comparing actual ending balances with the amounts budgeted for July 1, 1987, Water Quality completed the year in more favorable position than any other major operating department, with the probable exception of the Hospital. Like the Electric Utility, the Water Division's cash position was greatly assisted by an unexpectedly large amount of non-sales revenue. There is a caveat - the responsibility to install numerous new facilities in 1987-88 - but future years sales revenues should be helped by the new customers. The hot, dry weather stimulated sales late in the fiscal year, and this also was beneficial. The division will start 1987-88 with $493l000 (about half of which is inventory and accounts receivable;, compared with $340,000 budgeted. This is a welcome development, especially with the proposed bond issue in view. On a smaller scale, Sanitation also will begin the new year in fine condition - $392,000 compared with $310,000 budgeted. General Fund Last year (1986-87), the General Fund began with a shortfall of about $30,000, and this phenomenon was one cause of the difficulty in balancing the 1987-88 budget. Conversely, this fund will begin 1987-88 with an over-realization of $58,000, or about 1.9% of its total budget. This does not imply that 1988-89 budget proceedings will be any less difficult than 1987-88, but at least the fund will begin the year in good snape. The fund started the year with $300,016 and ended with $272,591, which might cause some consternation. However, during 1986-87 the Emergency 9-1-1 Fund was spun off the General Fund and became an entity of its own. Therefore, the drawdown is not as serious as it might seem on first glance, with Emergency 9-1-1 gone from the General fund. Probably the largest single factor which gave rise to the improve- ment of the actual versus budgeted July 1 balance was the brisk pace of building activity, and the resulting permit fees generated. Our inspectors will "have their work cut out for them" during the next few months. Other than building permit revenues, there were no major surprises in either revenues or expenditures. . . . . ~ '. Page 3 Revenue Sharing The Revenue sharing Fund will begin with $10,081, compared with $10,200, and will cease to exist early in 1987-88. Ashland ~an be thankful for the Councils' priorities during the years of Federal Revenue Sharing. The demise of this program will be extremely painful for many cities, but Ashland is positioned with a nearly-new Civic Center.and Service Center, all of it debt- free, plus a modest level of human resources development services which are now incorporated in the General Fund. The past and present elected officials and Budget Committee members deserve the people's gratitude for the far-sighted manner in which Revenue Sharing was allocated. Cemetery Fund You may recall that prior to finalizing the 1987-88 budget, we recommended, and Council approved, a $0.02 cut in Cemetery property taxes for the year. This will not cause any problems, because the fund will begin the new year with $20,180 more than anticipated, due to improvements almost across-the-board, in both revenues and expenditures. Hospital Fund The preliminary financial statements of the Hospital indicate a July 1 balance of $996,720, compared wqith $125,000 budgeted. Most of the improvement was on the revenue side. For example, June was better than June, 1986 by $242,253, or 48.0%. In the context of problems endemic to the nealth care industry, this result is encouraging. Central Services The Central Services Fund commences the new year with $231,333, compared with $224,000 budgeted. Emergency 9-1-1 Due primarily to the fact that the State's last quarterly Emergency 9-1-1 payment was several weeks late, that fund will start with $26,459, compared with $35,000 budgeted. Short-term, this is no problem. But this fund will eventually require som2 General Fund subsidy, possibly as soon as 1988-89, if present trends continue. Street Fund Due largely to savings in personnel services expenditures, the Street Fund begins the new year with $98,894, compared with $61,000 budgeted, an over-realization equal to about 3.9% of that entity's total budget. ~ -- - ------ ---" .- '. ::~ Page 4 Insurance Services The Insurance Services Fund subsidized departments' workers compensation charges by about $20,000, and yet was able to grow by $59,106 during the year, due primarily to investment income and the success of most self-insurance programs. Actual beginning balance for 1987-88 is $991,106, compared with $1,000,000 budgeted, which presents no problem. Capital Improvements Capital Improvements begins the new year with $1,631,866, compared with $1,758,300. The difference, $126,434, stems primarily from the accounting treatment of the Hospital Construction portion of the fund at year-end, whereby the fund balance is temporarily considered a liability of the Capital Improvements Fund and an asset of the Hospital Fund. Upon reversal of this entry, the fund balance will be very close to the amount budgeted. No significant problems appear ip any of the projects. Other Funds All the other funds completed the year in satisfactory condition and no comments are warranted. Investment Income Interest earned on temporarily-idle funds yielded $723,560, including interest on funds held by the escrow agent pursuant to the advance refunding bonds agreement. This is an all-time record. However, only $19,679 was generated by the General Fund. Respectfully submitted, M Robert D. Nelson Director of Finance RDN/td cc: Hon. Mayor & City Council Nan Franklin, City Recorder Bob Strowbridge, Acting CEO -, " .\ ",' ... --- - - - --- ." ~.t ....- . WATER QUALITY UTILITIES Financial Forecast by Departments (In Thousands of Dollars) Description Water Sanitation Fund Balance, July l, 1986 392 Sales to Customers 1,180 201 1.773 Other Resources Total Resources Personnel Services 446 379 96 Materials and Services Capital Outlay Operating Contingency Other Charges (Credits) 1 358 1,280 To Other Funds Total Expenditures Fund Balances, June 30, 1987 Warehouse Stock Accounts Receivable Cash, Investments, Other 172 96 225 Total Requirements 1,773 Date of Summary J!.~ -.....,-- 271 744 56 1,071 336 260 28 55 679 43 349 1,071 8/8/87 Total 663 1,924 257 2.844 782 639 124 1 413 1,959 172 139 574 2,844 . " . ~.:. .~':...., '..~.' '",:...~~.....-....,._,,.......,..., =-,-,- /' ,.JI. .,g. - Department of Energy Bonneville Power Administration Public Involvement P.O. Box 12999 Portland, Oregon 97212 In reply refer to: ALP July 31, 1987 To All BPA Customers: As you know, we hsve developed new wholesale electric power and transmission rates to be effective from October 1, 1987, through September 30, 1989. You will receive a copy of the final Record of Decision shortly.. Copies are expected to be available within a week for mailing. Part of our public process to develop these rates included keeping the many involved individual a (who sent us comments, attended our field hearings, or requested information) informed. To these individuals, we are sending the following general information on BPA's rates process in the form of a fourth and final summary letter. BPA's Priority Firm Power rate will rise, on the average, 7.7 percent. Utilities may increase retail rates depending on how much~r they purchase from BPA and their own system costs. The enclosed fact sheet describes the rate change in further detail. Previous summary letters described BPA's initial proposal to increase its rates and the issues surrounding the proposal. The letters captured the thorough examination and challenge of BPA's proposal by groups ("parties") granted legal status to participate in our formal rate development hearings. The parties represented various utility and public interest viewpoints. Public (non-party) participation and issues raised by public comment were also summarized. BPA subsequently lowered its rate proposal. This new proposal was again examined under the continuing rate development process. This summary letter discusses the final steps in the rate process. Parties' Initial Briefs and Oral Arguments After several months of testimony and examination regarding BPA's rate proposal, parties summarized their key issues and argued the merits of their positions in initial briefs. Parties also presented their position on issues through oral arguments to a panel of top BPA managers. BPA panel members, including the BPA Administrator who makes the final decision on BPA's rate proposal, then asked questions of the presenters to assure a clear understanding of each position. Major issues are described later in this summary and in the enclosed fact sheet. Public Comment The Administrator also considered over 7500 letters from the public received by BPA before May IS, the official deadline to receive comments ,in order that BPA might have time for evaluation. (BPA continued to receive many written comments after May 15.) BPA's preliminary analysis of public comments are contained in a docume~t called the Draft Record of Decision (ROD). =.=--~ " . BPA published the Draft ROD on June 15, 1987. It discussed the many issues which the parties and participants brought up during the rate development process. Each of the issues was examined in three steps. First, the issue was stated. Second, the issue was evaluated by stating all positions and discussing the merits of each argument. Finally, the Administrator presented a draft decision on the issue, based on the information in the Official Record. The draft decisions were not final. The parties had the opportunity to take issue with the draft decisions before a final ROD was prepared. Record of Decision The Administrator considered the entire rate case Official Record, comprised of thousands of pages, and made final decisions on the issues that determine what the rates should be. Those decisions were presented in the final Record of Decision, published July 31, 1987. The final Record of Decision covered issues in the same format described for the Draft ROD. Comments of a technical nature were evaluated in the chapters of the ROD that address technical issues; comments of a more general nature were addressed in a separate chapter. General comments by issue exerpted from the ROD include: o Does BPA need a rate increase? needs a rate increase and that rates. Many participants did not believe that BPA BPA should cut costs rather than raise o Should BPA reduce its rates to increase power sales? Some participants suggested that BPA should reduce its rates so consumers would use more power, thus improving BPA's revenue recovery. Others believed that rate reduction means more of BPA's surplus power could be sold, particularly outside the region. o Does BPA's proposed wholesale power rate increase punish ratepayers for conserving energy? Realizing that most of BPA's costs are fixed, these participants believed that BPA's programs to enable conservation have caused BPA's loads to decline, or to rise at a relatively slow rate, resulting in the necessity of rate increases to recover BPA's rising costs. o How does BPA's proposed rate increase reflect upon BPA, as a government agency,- and its responsibility to the public? Many participants--stated that BPA should avoid the increase to avoid adverse economic effects on the Northwest. o Does BPA's proposed rate increase cause health problems to' the people of the region from air pollution? Some participants claimed that a rate increase would encourage use of woodstoves and other sources of indoor and outdoor combustion air pollution. o Should BPA design its rates based on the results of the Marginal Cost Analysis? One participant questioned why BPA's rates should include demand charges, since BPA has surplus generating capability. Another stated that rates that are uniform over the year would be more equitable than seasonal rates. ..-..-.~ ~ A few of the major technical issues are summarized below and in the accompanying fact sheet. o The risk management strategy included in the final rate proposal responds to customers' concerns that the initial rate level should be kept as low as possible because of current adverse economic conditions and that funds should be retained by BPA when conditions are better. The following figures were, therefore, adjusted to support this concern. The Investment Service Coverage is reduced to a $45 million annual average from the initially proposed $60 million; the Cost Recovery Adjustment Clause lower threshold (that triggers a rate increase) is $45 million below planned funds from operations, with an upper threshold (for a rate decrease) of $80 million. Also, the Risk Assessment Analysis for the final proposal uses statistical probabilities to evaluate risks, as suggested by the parties. o Several features of the final rate proposal were aimed at enhancing BPA's efforts to market its surplus power, thus improving BPA's revenue recovery. The flexible Nonfirm Energy rate (one of the rates at which BPA sells surplus) was made more attractive to potential buyers. BPA proposes a 12-year cap to provide price certainty to purchasers and assist their resource planning. The level of the Nonfirm Energy rate will vary up to 120 percent of the cost to produce the energy, to allow BPA to recover its costs over time. In addition, BPA reduced the cost of nonfirm energy by' removing residential exchange costs. The Long Term Surplus Energy Power rate will be negotiated by BPA and each purchaser, but the rate schedule sets a ceiling and floor for the rate to assure that the costs of the power are recovered over the term of the contract. BPA will ask for long-term approval for this rate (from the Federal Energy Regulatory Commission). The Short Term Surplus Firm Power rate will be available for sales of up to 5 years, including sales under BPA's consumer marketing program. o Transmission rates in the final rate proposal included a market-based rate to apply to BPA's transactions under the 2-year Western Systems Power Pool (WSPp) Agreement. The WSPP Agreement encourages information exchange and pricing flexibility among participants to test whether this would encourage efficiency of use of generation and transmission facilities. Final Rate Proposal On July 31, BPA submitted its final rate proposal to the Federal Energy Regulatory Commission (FERC) with a request for approval of the rates by October 1, 1987. Upon approval, BPA's proposed rates will become effective on an interim basis. FERC then will schedule its own hearing on certain extraregiona1 issues. '---- , For Further Information BPA'a Public Involvement office has more information on BPA'a ratemaking process in general, what costs BPA is required to recover through rates, and how BPA's proposed rate increase was reduced by lowering amounts of planned spending for the next 2 fiscal years. Material is also available on the current rate case, including the first three summary letters and documents conaidered by parties to the rate case. Please contact the Public Involvement office at the numbers given below to receive a list of publications or to request a specific publication. If you have any further questions about the rate case, please contact your local BPA Area or District Office or call the Public Involvement office at 503-230-3478. Toll-free lines are 800-452-8429 in Oregon outside Portland; 800-547-6048 in other Western States. 'Enclosure ;;l:::':'~c/ 4 Donna L. Geiger Public Involvement Manager , ~ 9f83l !R8I~re F8IrC~ Shrara~ During the past year, a number of important issues have been raised by Northwest utilities and the region's consumers about BPA's rates. This fact sheet speaks to some of those issues and concerns. Stability Concern has been expressed about the stability of BPA's rates. -- Through agencywide cost cutting, BPA has reduced the average increase in the Priority Firm rate from the 13 percent originally proposed to 9.5 percent, and final- ly to 7.7 percent. . -- The 7.7 percent increase in BPA's Priority Firm rate keeps it below the rate of inflation from 1984 to 1989 (see chart). -- Bonneville's rates for electric energy remain among the very lowest in the nation. The wholesale cost of electricity in the Northwest remains less than one.half that of the national average. SPA Has Cut its Costs BPA has been called upon to cut its expenditures and lower its rate increase. We have done so. In response to regional comments BPA: -- Reduced spending. Our tOlal1987 spending is ex- peeled to be less than spending in 1986, This overall reduc'tion is despite some large cost increases in areas outside of BPA's control. -- Cut more than $1 billion from its planned spending forfiscal years 1987 through 1989. -. Is undergoing its first major reorganization in 20 years, to become more efficient. Comparison of Percent Increase 301 :: ] ,.J I 10 1 , " Bonneville Power Administration -- Will reduce its employment levels by 300 positions by 1989. Similar reductions will occur in support ser. vice contracting. . Meeting Treasury Obligations We have been strongly advised not to miss our pay, ments to the Treasury. In response we have: -- Reduced future program costs. -- Assured our customers, the region's ratepayers, and the U,S, taxpayer, with 90 percent probability, that the $600 million yearly payment on the Nation's $8 billion invesunent in the Columbia River Power System will be met in both 1988 and 1989. -- Paid nearly $2.9 billion in interest and amortization payments to the U, S, Treasury in the last 6 years, and have remained fully current with our Treasury obliga. tions. Dramatic Market Changes In 1987 Bonneville will collect about $430 million less reven~e than projected in the 1985 Rate Case. This unexpected decline in revenue has resulted from serious financial challenges. These include: Very Low Streamflows .. 1987 is the tenth worst water year on record, BPA has been forced to refill reservoirs and forego surplus sales of nearly 400 MW valued at $50.60 million. --The lack of surplus power has decreased power sales to California. Each day that we don't sell power to Cal. ifornia we fail to collect $1 million. Bonneville's Rate to Inflation Consumer Price Inde,- Data Research Inc. Consumer Price Inde,- President's Budget BP As Priority Firm IPF) Rate -_...- .- --- -- -- .- --_.........- i o .j- ----- ----'r---.--r--~-=--l r 1984 1985 1988 1987 Year This is an example of how BPA's Priority Finn (PF) rate has compared with cumulative inflation. From 1984 to 1989 DPA's PF rate will grow at an average of 1.4 percent per year. This compares with the forecast- ed Consumer Price Index growth rate during the same period of 3.3 percent estimated in the President's Budget, or 3.8 per~ cent estimated by a private con~ suiting finn. / / / / / / ~ 1988 1989 . , .1" . A Decline In 011 and Gas Prices -- Dramatically lower prices in 1986 and 1987 reduced BPA's revenue. - -- Oil prices collapsed from $30 to $10 a barrel in 1986. .. Natural gas prices, BPA's main competition in the Pacific Southwest, are currently equivalent to oil prices between $10 and $15 a barrel. The future outlook for oil and gas prices remains uncertain. Low Aluminum Prices -- In 1986 aluminum prices fell below 50 cents a pound and Nonhwest production fell. -- Power sales to aluminum smelters in 1987 were 400 megawatts less than were projected in the 1985 rate filing. -- Recently, prices have climbed to over 70 cents per pound, but BPA remains guarded on the future of alumi. num prices. Some predictions say the prices may return to 60 cents per pound or below. To help in stabilizing revenues, BP A is proposing, with assistance from its customers, "The BP A Partner- ship: This partne~hip is proposing new programs to market surplus electricity in the Pacific Northwest. Two Public Processes To assist us in keeping the rate increase to an abso- lute minimum, we have listened to and responded to comments through a fair and open public process. -- We have received over 20,000 written comments from custome~ and consumers since August 1986. -- Nine public meetings were held throughout the re, gion, and we also met with our custome~ on several occasions. -- Oral' arguments by more than forty parties in the fonnal rate hearings were presented before a panel com- prised of the BP A Administrator and Bonneville's top management. -- The 1987 rate hearings resulted in 23,000 pages of transcripts -- all of which have been considered in reach, ing our final decisions. In addition, BPA has sought comments from North- west utilities and ratepaye~ on our program support levels. .. In June 1986, BPA responded to falling revenue projections by announcing plans to cut over $600 mil- lion in planned spending from 1987 to 1989. -- Regionwide public meetings were held to discuss our proposed actions. .- We met with our cuslOmers at three different phases during the development of our planned spending levels. . ,. ,.. -- In response 10 comments, and further declining mar- ket sales, BPA cut an additional $400 million in planned spending. More Issues In SPA's 1987 Rates In the course of the 1987 Rate Case, several impor- tant issues have been raised. The following is a brief discussion of these issues. A Split Rate, The Priority Firm (PF) power rate is a two-part rate. It is comprised of a PF Preference rate for BP A's publicly owned utility CUSlOme~ and a higher PF Exchange rate for loads of the residential and small farm custome~ of investor-owned and publicly owned utilities whose power is more expensive than BP A's. This split of the PF rates is due to the trigger- ing of the 7(b) (2) rate test which protects the rates of the preference custome~ from certain costs (primarily Residential Exchange costs) of the Northwest Power Act of 1980. The 7(b) (2) rate test has triggered primarily due to near- tenn depressed export marketing conditions and the fore, casted revenue deficiency. However, export market con- ditions to California utilities are forecasted to gradually improve and in future rate periods BP A expects that it will sell its surplus firm power at or near full cost in line with its marketing goals. Given this and assuming exchange costs are stable, the rate test may trigger to a lesser extent, or not at all, in future rate proposals. Cost Recovery Adjustment 'Clause. The pur- pose of the CRAC is to assure that BP A's obligation to the U.S. Treasury is met. The CRAC allows for an au. tomatic increase or decrease in rates during the second year of the two-year rate period if BP A's financial situa- tion deviates significantly from planned levels. Surplus Power Rates. To enhance BPA's mar- keting efforts to California and in the Pacific North- west, several flexible rates for sales of surplus rum and nonrum energy have been designed. These sales will help stabilize BP A's revenues over the long term. Irrigation Discount. The irrigation discount as- sists in stabilizing the electrical loads of irrigating farm- e~. In the 1987 rate f1ling, the discount is increased and the yearly period of the discount is also extended for two months to protect irrigating farme~' loads from the elimination of the seasonality of demand charges. c:fBIIemnrandum August 13, 1987 '<iT 0: Honorable Mayor and City Council ~rorn: Brian L. Almquist, City Administra~ ~ubjtd: Water Bond Repayment Options .In order to inform Ashland voters on water bond repayment details prior to the September 15 mail ballot election, we need to settle the question of which method, or combination of methods, the City Council wishes to utilize. I have asked Finance Director Bob Nelson to project the debt service on a 25 year bond retirement, which would result in the following annual payments: First year debt service Maximum in anyone year Minimum in anyone year $161,000 166,800(14th) 150,400(21st) If we were to rely solely on a water rate increase to meet debt service requirements, it would require a 12% increase in rates, or about $1.80-2.16 per month for the average residential customer. If the entire amount of debt service were to come from property taxes, the rate necessary would be 42~ per thousand dollars of assessed value, or an increase in the tax rate of about 17.3%. For reference, each 1~ increase in the tax rate produces about $3,830 in tax revenue. A third option would be to rely partially on present Water Quality Fund resources. As reported in the Director of Finance's June 30, 1987 Financial Commentary, the Water Division will begin the 1987-88 fiscal year with $493,000 compared with $340,000 budgeted (about half of this amount is in inventory and accounts receivable). This is due in part to high water sales late in the fiscal year due to the hot weather, and contractor payments for new services. Part of these additional resources will be needed in the current fiscal year to complete these service installations. RECOMMENDATION: I recommend that we utilize $81,000 of the June 30 fund balance surplus in the Water Quality Fund, and that rates be ,p .'"';) 7~'~ I,"~ Mayor and City Council August 13, 1987 Page Two adjusted by 6% to meet debt service requirements. This would result in an increase in the average residential water bill of about $.89- 1. 07 per month. The rationale for this recommendation is as follows: 1. Ashland's water rates are about average, and a 6% increase will not appreciably change our position in relation to other cities of our size. 2.' Utilizing part of the unanticipated fund balance softens the impact of the rate increase, and will not impair the Water Division's ability to complete the work which has been pre-paid by subdividers. 3. Additional monies in the form of systems development charges are yet to be collected on several large projects which can likewise be used in future years to partially meet debt service requirements. 4. The property tax should only be utilized as a last resort, since it does not have any direct relationship to water usage. J m~ ~ronr. ~~ ~tmorandum August 14, 1987 The Ashland City Council The Ashland Historic Commission Suggestions on names for the alley between Nursery and Wimer Streets; request from Mr.- Raymond Hansen Dear Council: Historic Commission member Maxine Colwell, a long-time resident of Ashland has researched the history of the portion of Ashland in which the above alley is located. After consulting with local historian Kay Atwood, we recommend to the Council any of the following as an appropriate name: 1. CONWAY ALLEY: Named for F.E. Conway, a contractor and early developer. Conway built most of the homes in this area and advertised them for sale in the Daily Tidings (circa 1910-1913) as "The Bungalow Blocks." 2. NORTH SCHOOL WAY: ( or some derivation on the North School theme) Concilor Reid was correct in' noting that this was the area of the "Old North School" which was built in 1886 "between Nursery and Coolidge Streets." It is possible that this was the first school in Oregon to provide secondary coursework. There is doubt as to whether Ashland, Baker or Astoria hold this position. 3. WOOLEN WAY Isaac Woolen came to the Ashland area about 1853. His home at 131 North Main Street (1880) is listed in the National Register of Historic Places. Scenic Ave. was originally named Woolen Street and is so identified on the 1879 map of Ashland. Naming this alley Woolen Way would restore his name to an area route. ..,," .i' . I hope this information will assist the Council in making its decision. The Historic Commission welcomes the opportunity to be of service. We look forward to similar requests in the future. Very truly yours, ~~ . George Kramer C.ha i rman Ashland Historic Commission cc: Maxine Colwell f}~ ,. ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF AN ALLEY BETWEEN HIGH STREET AND NORTH MAIN STREET IN THE CITY OF ASHLAND, OREGON. WHEREAS, notice of the Public Hearing and portion of the sUbject alley has the provisions of Chapter 271 of Statutes. the with proposed vacation of been given in accord the Oregon Revised NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is determined that the public interest will be best served by the vacation of the portion of the alley located between High Street and North Main Street in the City of Ashland, Jackson County, Oregon, this portion being the Southwesterly lOot feet of said alley all as more particularly described on Exhibit "A" which is attached to and incorporated herein. Said alley as described in Exhibit "A" is hereby vacated reserving however, to the City of Ashland in perpetuity an easement for the installation and maintenance of any and all municipal utilities, both present and future. The foregoing Ordinance was first read on the 18th day of August, 1987 and duly PASSED and ADOPTED this ____ day of , 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris Mayor ., 0 " " . ~ "() , EXHIBIT "A" A portion of that l6-foot wide alley situated between blocks 14 and 24 of the City of Ashland, Jackson County, Oregon, according to the official plat thereof adopted by the City Council on November 5, 1888, and extending from High Street on the West to an alley deeded to the City of Ashland, by that document recorded in Volume 52 Page 494 of the Deed Records of Jackson County, Oregon, on the East. ~emorandum . June 30, 1987 '<Uo: Brian L. Almquist, City Administrator Jff rom: ~ubjed: Robert D. Nelson, Director of Finance ALTERNATIVE PLAN FOR ACQUIRING AIRPORT HANGARS A~ The following prices have . buildings: Open tee hangar Closed tee hangar Maintenance hangar Total been discussed for certain airport $37,024 44,422 44,629 $126,075 B. The tee hangars should generate about $16,500 per year to the City, and the maintenance hangar should yield another $3,000, but insurance and maintenance will run about $1,500 per year, so the net available for debt service would be about $18,000. The rental income should increase about 3% per year, due to inflation. C. The Airport Project portion of the Capital Improvement Fund could pay $14,075, leaving $112,000 to be financed at 8%. - D. Assuming no problems with intrafund financing, the loan could be repaid as follows: Loan Rent Applied Rent Applied Net BY Outstanding to Interest To Principal Rental 87/88 $112,000 $ 8,960 $ 9,040 $ 18,000 88/89 102,960 8,237 10,3V3 18,540 89/90 92,657 7,413 11,683 19,096 90/91 80,974 6,478 13,191 19,669 91/92 67,783 5,423 14,836 20,259 92/93 52,947 4,236 16,631 20,867 93/94 36,316 2,905 18,588 21,493 94/95 17,728 1,413 17,728 19,141* TOTALS $45,065 $112,000 $157,065 * An additional. $2,997 should be available for other purposes. (Actual results would vary slightly, because both rental in- come debt service would be .received or accrued monthly, not annually, and interest income rates will fluctuate.) ,..... ~'. -. .. i.~ f I j~!~~; RDN/td 2 In conclusion, it would appear that the investment would be returned in less than eight years. Assuming the units have a 25-year economic life from today, they should generate more than $400,000 during their remaining economic lifespan. Possibly 50% of this could be utilized to support the air- port and 50% could be set aside in Capital Improvements for the structures'eventual replacement. E. <,-~ Respectfully submitted, 1>>4- Robert D. Nelson Director of Finance -. . . -- . ~".~ '"i""_ .;,.." -.--'-" -'.' ....-: ~. ~-ft. CITY OF ASHLAND PARKS AND RECREATION C<M1ISSION REGULAR MEETING July 28, 1987 Chairman Crawford called the meeting to order at 7:30 P.M. at 340 S. Pioneer Street. ATTENDANCE: Present: Absent: Adams, Pyle, Johnson, Crawford, Mickelsen None I. ADDITIONS OR DELETIONS There were no additions or deletions to the agenda. II. APPROVAL OF MINUTES Carranissioner Johnson made a motion to approve the minutes of the Regular Meeting of June 29, 1987. Corranissioner Pyle seconded. The vote was: 4 yes - 0 no ." Ccmunissioner Johnson made a 'motion to approve the previous months disbursements as indicated by Payables checks #10026 - 10139 in the amount of $51,969.50 and Payroll checks #6021 - 6129 in the amount of $27,666.14. Commissioner Pyle seconded. The vote was: 4 yes - 0 no III. BILLS AND FINANCES IV. AUDIENCE PARTICIPATION ON THE AGElIDA None V. AUDIENCE PARTICIPATION NOT ON THE AGENDA A. Ashland Tree Carranission - living legacy project Mike Cady, Chairman of the Tree Corranission, Linda Ryan and Harry Skerry were present in the audience to speak with the Corranission further concerning the dedication of the Lord property as a living legacy to commemorate the 200th anniversary of the signing of the U.S. Constitution. Mr. Cady said that he had read in the paper that a "portion of the Lord property" would be dedicated to the Cansti tution and he had understood that the entire park would be so dedicated. The Corranission indicated that in ~ ("'~ I ASHLAND PARKS AND RECREATION C<M1ISSION REGULAR MEETING - JULY 28, 1987 PAGE 2 Ashland Tree Commission - living legacy - continued their motion they had stipulated that "a portion of the park would be dedicated." Director Mickelsen said that it had been his understanding that thE, concept of planting some special trees as a living legacy within the park and then dedicating that planting as a living commemoration was the intent of the Commission. Corranissioner Crawford asked Mr. Cady whether or not it was necessary to dedicate the entire park to fit the national standards his corranittee was working with. He indicated that it was not. Mr. Skerry introduced himself and Linda Ryan as co-chairmen of the Mayor IS Committee on the bi-centennial. He indicated that there were no absolutes for the living legacy corranemoration. However, he encouraged the corranission to dedicate the entire park as "Constitution Park". He indicated that the Mayor I s Corrani ttee was very interested in developing some worthwhile projects of an ongoing basis to celebrate the bi-centennial. He spoke of the U.S. as being very unique in that our country was the first and is the longest lasting nation basing its foundation on a written constitution. He encouraged the Commission to reconsider naming the park Constitution Park and dedicating the entire park as a legacy to our heritage. The Corranittee wanted to establish something of permanency. In general discussion, the Corranissioners spoke in support of the general concept of a living legacy dedication to the Constitution. However, considering the previous input from residents in that area, the Commission also felt strongly about keeping the original plan for the park as a neighborhood park with only mcx:1erate development. As for naming the park, the Commission is seeking public input and will make a decision at the its August meeting. The Commission encouraged Mr. Cady to work with Director Mickelsen and the parkls staff to coordinate a means for the Tree Carranission and the Parks Corranission to come up with a way to fulfil the objectives of both groups. V. OLD BUSINESS A. Tennis court resurfacing project - Bob Blanton, Engineer Director Mickelsen introduced Bob Blanton, the engineer who has contracted to investigate and write plans and specifications for the tennis court resurfaCing project at Hunter Park. When initially planning to resurface the tennis courts, the Commission determined that they would try to come up wi th a means of resurfacing which would prevent cracks from occurring in the future. Mr. Blanton, over several months, has J'''' , ASHLAND PARKS AND RECREATION COM>1ISSION REGULAR MEETING - JULY 28, 1987 PAGE 3 Tennis Court resurfacing project - continued Mr. Blanton presented detailed information to support his findings including the fact that to resurface the courts along the lines he was proposing would be' a substantially more costly project. During discussion, the Commissioners inquired about other possible surfaces which might be used and about other less costly means of resurfacing which might be done more frequently but with less overall cost in the long run. Director Mickelsen indicated that in his experience in the profession, there were other types of playing surfaces that could be placed over the existing courts but that the quality of those surfaces for tennis is less than desirable. Also, it was determined that the color coating process was also costly and, if the courts had to be resurfaced frequently due to cracking, having to re-colorcoat each time would not be very cost effective in the long run. Director Mickelsen also indicated that the means which Mr. Blanton proposed to control the cracking was a "new" idea, as ,far as he knew, in construction or resurfacing of tennis courts. He indicated that he, personally, would prefer to hold off making this decision until both he and Mr. Blanton had the opportunity to investigate the idea further. Both Corranissioners Pyle and Adams indicated that they were inclined to have the project done properly even if it were more costly but also concurred that more time to examine the proposal was needed for them to make a decision. General consensus among all the Commissioners was that a decision would be made over the winter and construction would start as early as possible in the spring in order to have the courts ready for summer play in '1988. If the Ccmunission chose to use Mr. Blanton's proposal to alleviate the cracking, means of funding the project would have to be reconsidered. '" B. Skateboard facility proposal - Commissioner Pyle Lithia Mills site Commissioner Pyle reported that he and Cammissioner Adams had met with Councilors Reid and Arnold, Director Mickelsen and Brian Almquist to discuss the topic of including a skateboard facility in Ashland's parks system. He said that in the meeting it was generally felt that the question of insurance for such an area could be worked out between the city staff and park staff with the possible involvement of the City Council. It was also determined that the city desires to turn the Li thia Mills site over to the Parks Corranission reserving a small corner for construction of a fire station at some future time. In discussion, Commissioners Adams and Pyle indicated that they were in favor of having a park located on that site. The idea was expressed that the area could not only incorporate a skateboard facility, if the Commission chooses to pursue that idea, but also other facilities which would provide additional recreational opportunity in the community. Ccmunissioner Crawford expressed doubts about the location of the property for a park. .. ~ ASHLAND PARKS AND RECREATION CCM>1ISSION REGULAR MEETING - JULY 28, 1987 PAGE 4 Skateboard facility proposal - Lithia Mills site MOTION Commissioner Pyle made a motion to request that the City Council dedicate the Lithia Mills site 'as park property. Commissioner Johnson seconded. In discussion of the motion, Corranissioner Crawford expressed her opposition to taking on the property at this time indicating that as soon as the property is dedicated as park land, the department has to bear all costs associated wi th it irranediately. She indicated that at this time the department is currently committed to several large projects and that even if the land were dedicated that no kind of irranediate action could be taken. She recorranended waiting to ask for dedication of the land until the Corranission could reasonably see the need for dedication, i.e. development in the near future. The vote was: 2 yes - 2 no (Crawford, Adams) The motion died for lack of a majority. MOTION Carranissioner Adams made a motion to officially state the intention of the Commission to use the Lithia Mills site as a future city park and to ask the City Council to dedicate the land as park land at the appropriate time. Corranissioner Pyle seconded. The vote was: 4 yes - 0 no Skateboarding ,- Following the discussion of using the Lithia Mills site for a park per se, the Corranission discussed the desirability of including a skateboard facility within the parks system. Commissioner Pyle indicated that there were two questions which he w:luld like to see the Corranission pursue at this time: First, whether or not there is a need for such a facility in the corranunity should be answered; that is, whether or not skateboarding is a fad and, therefore, will not persist as an interest within the corranunity; and secondly, what would be the cost for construction of a facility. After some brief discussion with some varied opinions expressed, the Commission expressed a general consensus to continue investigating the desirability of constructing a skateboard facility within the parks system. The Corranission instructed the Director to continue to gather information from other communities with facilities regarding such aspects as ongoing interest within corranunities, pro's and con's of having such a facility in a park system, and general cost estimates associated with construction of a facility. ~ .,. . ASHLAND PARKS AND RECREATION COM>lISSION REGULAR MEETING - JULY 28, 1987 PAGE 5 VII. NEW BUSINESS A. Recommendation to City Council - Corranission Position #5 Having interviewed the persons who applied for appointment to Posi tion #5 on the Parks and Recreation Commission, the Commissioners briefly discussed the various candidates under consideration. MOTION Corranissioner Adams then made a motion to recommend Julie Reynolds to the City Council for appointment to Position #5 on the Ashland Parks and Recreation Commission. Commissioner Crawford seconded. The vote was: 4 yes - 0 no VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT A. Fred Taylor Memorial Trust Fund Director Mickelsen reported that he and Corranissioners Adams and Crawford met wi th the Board of Trustees for the Fred Taylor Memorial Trust Fund. In that meeting it was confirmed that monies from the trust could not be used for ongoing maintenance costs in Lithia Park. However, the trustees did feel that projects such as the renovation of the Corry Area which upgraded the system could be considered. The trustees reported <that, although it was not stated specifically in the will, Mr. Taylor had indicated that he did not choose to have the funds spent on Guanajuato Way although legally it is a part of Lithia Park. Mr. Taylor personally did not consider it a part of the park. It was indicated that perhaps some time in the future the trustees may not be opposed to allocating funds for improvements on Guanajuato Way, but, at this point in time, they chose to abide by Mr. Taylor's wishes. Each year the Commission chooses to apply for Taylor Trust funds it will need to apply for the funds in November. At that time the trustees will determine whether or not the funds will be approved for the purposes requested by the Commission. It was suggested that, for this year, the Commission make three or four suggestions for projects from which the trustees could choose. IX. NEXT MONTH'S AGElIDA The next Regular Meeting was scheduled for Tuesday, August 25, 1987 at 7:00 P.M. At that time the Corranission will choose a name for new park currently referred to as the Lord Property. ~~'" ~ ASHLAND PARKS AND RECREATION COMVIISSION REGULAR MEETING - JULY 28, 1987 PAGE 6 X. ADJOURNMENT Wi th no further business, Chairman Crawford adjourned the meeting. Respectfully sul:mitted, Ann Benedict Management Assistant .- ./~ ..- tr' . ASHLAND TREE COMMISSION MINUTES July 14, 1987 I. Meeting was called to order at 7:45 p.m. at the Upper Duck Pond. II. In attendance were Commission members Mike Cady, Al Behrsin, Donn Todt and staff liaison Robbin Smith. III. Due to the lack of a quorum the June 18 minutes were held for approval until the August 20th meeting. IV. OLD BUSINESS A. Site Reviews: 1) Central - the large Oak is alright 2) First & Main (C Street) - Liquidamber: probably it will have one year left. .It will color early this Fall then it will bud and die. The cost involved will be approximately $140 - $100 for the tree, $40 for the labor. It is a little smaller than the street trees on Main & Siskiyou. 3) Landscape plans - a) Hersey & C complex - approved. b) Ashley Senior Center - approved. The ques- tion was raised as to what are the street tree request and requirements &/or landscape & site review permit processes. c) 4th & C - the dead walnuts were removed before letters were mailed. The Tree Commission will let the Planning Department enforce the project. B. EDUCATION: No new business C. DC" Street Project: Joe Vasilik has the plan. An extra copy should be retained in the file. D. North Entrance Project: A message was left with Peter & Joshua in regards to a preliminary design &/or drawings they have. The medians contain kinnichkinnick, juniper, big leaf maple, blackberry and grasses. It is assumed it will be a tough job to clean them up. A possible plan is one year deal with the slope situation, the next year the actual medians. Possibly the project could be a joint venture between the City and the State. It would be nice if the lights could be turned on so as to more fully ap- preciate the aproject. Discussion included plantings to include a ground cover with possibly roses. Mike said he would contact Al Jacobsen, State Hiway Division. " . ., . . Ashland'Tree Commission Minutes July 14, 1987 IV. OLD BUSINESS con't E. Livi~g Legacy Project: Mike stated that LInda Ryan .. narry Skerry are involved with t:-.~ ,-VUIInJ.t:t:ee tor the Bi-Centenial of the Constitution. ~hey're function is to coordinate projects. Thier group is su~pDrt:J.ve of the park locale and this prvject and will help with publicity.' There will even be some special out-of-town dignitaries in Ashland on September 17. We need to decide what we want to do as a group on September 17. Donn stated the overall park plan is approved and Ken Michelson, Parks Department Director will be at the next meeting. Mike's suggestion was that there be a cleanup date. Don said he would organize a clenup group for late August or early September with Parks Department personnel &/or a volunteer group. Mike would then notify Mr. Skerry as of the date. Al wondered how many articles there are in the Constitution and maybe we could do something with that idea. If native American species are to be used and or maintained. Some suggestions were: Eastern Oak, American Ash, hickory, shellbark,(long-lived). It was decided that at the August meeting if there is a quorum, we would decide on a species. It was also decided to hold the August meeting on the park site (Ashland and Glenwood Streets), August 20th, 7:30 p.m. Mike Cady stated an application has been sent to the State Bicentenial of the Constitution Organization for recognition. A plaque qill be placed in the park aQd a certificate will be kept in-house. F. No Other Business V. NEW BUSINESS A. Mike Cady provided present of Ashland. Bruce and Donn pared it. members with a list of Trees of the Parks Department pre- B. Brian Almquist is interested in having the liquidamber trimmed this year. He would like the Tree Commission to corne up with bid specs. Donn provided a copy of "A Call for Bids in TRee Maintenance Contracts." This can be used as a guideline or a bases which the Tree Commission can modify as they see fit. * canopy reduction for building visibility * specs to be specific to nature of work to ve done ~ ~i -,,,:,;;,,, . ..:0'... ~ " ' " Ashland Tree Commission Minutes July 14," 1987 v. NEW BUSINESS can't *reference required - 3 jobs recently done. accept or reject bidder based on such before the bids are open. To be continued for discussion at the August meeting. VI. Meeting was Adjourned at 8:30 p.m. '~;b'~ . ,.~.," ..i; To the Mayor and City Council City of Ashland, OR 97520. The following is a condensed report of the activities of the Public Works Department for the month of July 1987. ENGINEERING: 1. Issued 3 street excavation permits. 2. Issued 3 road oiling permits. 3. Issued 2 petitions for change of address. 4. Field checked 2 minor land partitions plats. 5. Performed the fOllowing work on the 1987 Street Improvement Project: a. Computed grades for Tucker St., A St., and Susan Lane. b. Held pre-construction conference. c. Issued notice to proceed. 6. Performed the fOllowing work on the Airport Improvement Project: a. Staked and computed grades for asphalt paving. b. Prepared contract documents. c. Awarded contract. d. Held pre-construction conference. 7. Performed the following work on the Miscellaneous Concrete Construction Project: a. Conducted bid opening. b. Prepared bid summary and comparison. c. Prepared contract documents. d. Awarded contract. e. Staked and computed grades for parking lot construction on Tolman Creek Road. f. Staked and computed grades for curb placement at the Service Center, on Nezla Street, on B Street, Winburn Way, Walker Avenue, Faith Avenue and Park Street. 8. Performed the following work on the Hersey Street proposed improvement: a. Continued street design. b. Computed layout and grades for storm drain construction. c. Staked storm drain. d. Applied to S.P.R.R. for deviation in railroad crossing permit. 9. Researched, estimated and designed new roof for the Mt. View Mausoleum roof. 10. Leveled and checked miscellaneous sanitary sewer services. 11. Acquired Jackson County excavation permits on Tolman Creek Rd. 12. Inspected construction on Tolman Creek Meadows P.U.D. and on Weller Lane P.U.D. 13. Estimated cost of completion of Park Estates P.U.D. 14. Prepared estimate and data for the proposed paving of an alley off Morton St. . &.... ... ) Public Works Monthly Reports Page Two July 1987 ENGINEERING (continued) 15. Prepared subdivision agreements, service costs and development requirements for the Nursery Street P.U.D. 16. Performed the following work on the Campus Way Improvement Project. a. Revised improvement plans. b. Prepared project cost estimate. c. Prepared project specifications and contract documents iT. Performed the following work on the Helman Irrigation Ditch Project. a. Prepared map of the Helman and Smith-Meyer-Roper Ditches showing existing water rights areas. b. Prepared letter of meeting notification and sent to all affected parties. 18. Requested relocation of power pole on E. Main St. by Pacific Power & Light Co. 19. Surveyed Wrights Creek Drive centerline, cross-sectioned street and located utilities at intersections. 20. Re-set property corner on Ashland Loop Road. 21. Staked and computed grades for storm drain construction on Hersey Street. STREET DIVISION: 1. Swept 577 miles of streets and picked up 132 yards of debris. 2. Responded to 46 utility location requests. 3. Graded several streets and alleys. Also graded 4 streets for oiling. Completed sub-grading storage yard' adjacent to service center and began paving: .thus far 176.99 tons. Completed Phase I of sub-grading new parking lot for Parks Dept. on Tolman Creek Rd. Phase II will be placing 3 inches of 3/4 minus rock for paving base. 4. Patched pot holes and sunken services. Removed and patched several large areas in airport parking lot. Patched for Water Div: 3 services on Tolman Creek Road. 5. Repaired or replaced several street signs and/or posts. Moved no parking signs from the south side to the north side of Glenwood Drive east of Beach St. per Reso. 87-32. Installed stop ahead sign on the east side of Morton Street above Forrest. 6. Flushed and/or rodded several storm drain systems. Cleaned off catch basins. Installed 45.5 feet of 10" concrete storm drain at new Parks Dept. parking lot on Tolman Creek Road. Began storm drain project on Hersey St. Bored under R.R. tracks at Laurel St. . Installed 50 feet of steel casing and 70 feet of 12" plastic storm drain. (Water Div. did the boring for us.) ~"'" ~. -- " Public Works Monthly Reports Page 3 July 1987 STREET DIVISION (continued) Installed two 24.5 feet 10" concrete storm drain outlets at new storage yard at service center. Repaired broken storm drain on Randy near Willow. Made new wooden cover for catch basin at 1st and A Streets. Installed board for irrigation on Randy St. for John Billings. 7. Continued painting project. 8. Miscellaneous: Picked up 250 delineators and 100 cones from Cantel in Medford (for 4th of July) on July 2nd and returned them on July 6th. Picked up a load of chips (for 4th of July) from Cromans and delivered to Lithia Park. Sawcut, removed and patched back with 1/2 A.C. (hot asphalt), short section of curb and gutter on the west side of Walker below R.R.Tracks. Repaired brick planters downtown. relocated bike rack at 2nd and E. Main St. Cut weeks on City property at: Glenview and Vista, Garfield and E. main and at Clark and Garden Way. Also cut blackberries at numerous locations around the City. Dug several test holes on Hersey for engineers. Removed large tree limb from Blaine and Dewey. Sand-sealed Barbara St. (3rd time), Diane St. and Williamson Way (1st time). Watered trees on Hersey st. and at the granite pit. Saw cut undermined areas on 8 streets for future repair. Marked and saw cut all streets (14) on the resurface list for pre-patching, Readied paving equipment and trucks for paving and resurfacing season. Hauled 9.76 tons of cold mix from Rogue River Paving Co. in Central Point to Water St. Held monthly safety meeting. FLEET MAINTENANCE DIVISION: Two mechanics completed work City equipment and vehicles. are as follows: on 72 repair orders for various types of The divisions and departments involved Street: 20 Police: 21 Senior Bus: 1 City Hall: 1 Cemetery: 6 Electric: 4 Engineering: 2 Water: 10 Fire: 4 Warehouse: 3 The emergency generators at City Hall and the Civic Center were fueled manually and tested weekly. I & M Certificates issued for the month: City of Ashland: 2 Ashland School Dist. 3 .' i I .o."!'" ,t, .tfl.'-- Public Works Monthly Reports Page Four July 1987 WATER QUALITY DIVISION: Repaired 5 leaks in customer service lines, and 5 leaks in City owned mains and changed out one curb stop. Repaired 3 Lithia leaks and repaired the air valve. Repaired 2 TID leaks and blew 2 TID services. Installed six 3/4" water services, three 1" TID services, relocated ,2 fire hydrants and 2 water services for pre-paving. Relocated 9 water services in Tolman Creek Meadows Subdivision, also chlorinated the main line. Installed 8 new 3/4" water services and one 1 1/2" water service. Replaced one fountain and repaired one fountain. Repaired PRY at Ashland Airport. Installed seven 3/4" meters, one 1 1/2" all with handvalves, installed two handvalves and changed out 8 meters. Wrapped Wimer St. PRY for noise control. Cleared right of way for 30" in Canyon. SEWER: Repaired broken lamphole on Almond St. Unplugged sewer at Airport and installed clean-out. Located sewer main behind starlite for property owner. Rodded 30,535 feet of City owned sewer mains. Installed two new 15hp sewer pumps at the Ashland lift station. Installed six 4" sewer laterals for prepaving. Installed seven new 4" sewer laterals. Installed one manhole and 33' of 6" sewer main off Hersey St. Installed 50 feet of 16" steel casing and 70 feet of 12" plastic storm drain under R.R. tracks at Hersey and Laurel in conjunction with Street Dept. Installed power conduit across Tolman Creek for Electric Dept. Located drain line from Randy St. to Nevada off Cambridge for Engineering Division. Cleared road into Winburn Camp. Responded to 37 utility locates. There was 149.47 million gallons of water treated at the Water Treatment Plan and 55.25 million gallons treated at the Waste Water Treatment Plant. lic Works ~ BUILDING ACTIVITY REPORT DATE July 1987 PROJECT 4f OF VALUATION PERMITS I. Residential A. Single Family Residential 7 665,183 B. Dtmlex 1 40 000 C. Remodels/Additions 18 151,834 D Mechanical 5 8 180 E. Plumbing 4 2,180 F. Studio 1 10 000 G. Deck 3 5,205 H. Foundation 1 3 200 I. Mobile Home 1 25, 000 J. Garaae Conversion 1 5 000 K. Carport Cover & Drive 2 4,800 L. Demolition (Garaae) 1 -0- M. Woodstove Inspections 2 -O- Il. Non-Residential A. New Construction 1. New Storaqe Buildina 1 22 000 2. National Guard Armory 1 1,203,800 B. Remodels/Additions 5 46.850 C. Mechanical 2 4,860 D. Plumbina 4 11,050 E. Stairs 1 5,000 F. Microwave Dish & Tower 1 5,000 G. Special Inspection 1 0 TOTAL THIS MONTH 2,219,142 63 TOTAL THIS MONTH LAST YEAR (Julv 1986) 57 1,563,561 !rOTAL THIS YEAR 1987 - 1~8 (July 87-June 88) 63 2,219,142 IT'OTAL LAST YEAR 1986 - 1~7 (July 86-June 87) 57 1,563,561 TOTAL FEES TH l?S\jfAR THIS MONTH THIS HONTH 19,133.15 19,133.15 LAST YEAR 17,522.58 TOTAL INSPECTIONS (July 87-June 88) T'M-$' f?JJ.tH THIS MONT!' 234 THIS YEAR 234 LAST YEAR 207 NOTE: "This year" refers to (~U1Y 87-June ~llf for the (JU1~ 86) t e total so ar curr nt fiscal year. ,-.)ho " , Single Family Residential 950 Morton 138 N. Wightman 321 Granite 2014 Crestview 673 Tolman Creek Road 152 Alameda 864 Morton Duplex 192 Harrison Comnercial 2315 Siskiyou 1420 E. Main JULy 1987 NEW CONSTRUCTION RESIDENTIAL Contractor Valuation Harvey Davis 152,000 Medinger Construction 67,000 John Wellington 150,000 Sturlee Construction 111,000 Buck Munson 45,000 Modrich Constrction 63,000 77,183 Lewis Construction Harold Bilke 40,000 NON-RESIDENTIAL Contractor Valuation Pete Lovering 22,000 1,203,800 Todd Construction ~emnrandum August 14, 1987 ij[ 0: Honorable Mayor and City Council vi Al Williams ~ Director of Electric Utilities Jf rom: ~ubjed: Electric Department Activities for July 1987 The following is a condensed report of the Electric Department activities for July 1987. The department installed 7 new underground services and 3 new overhead services. Three overhead services were replaced. There were 4 temporary services installed and 3 removed. We responded to 28 requests for location of underground power lines and repaired 7 street lights. Eleven transformers were installed for a total of 345 KVA and 6 were removed for a total of 225 KVA, for a gain of 110 KVA on the system. We installed 2,520' conduit and 2,080' of wire this month. One new street light was installed. There were 254 delinquent account notices worked, and 29 delinquent accounts were disconnected. Five new meters were installed. Continued testing meters with 34 single phase and 20 three-phase tested. Two three-phase meters and 4 single-phase meeters were replaced. We had 260 connect orders and 189 disconnect orders for a total of 449 orders. One 45' power pole was set to replace old poles and one new 45' pole was set. Employees attended monthly safety meeting. 'ill 0: JIf rom: ~ubjed: c:!8fl em n r a ndum August 18, 1987 Honorable Mayor and Councillors Vic Lively, Chief of Police Monthly Reports Attached are the May, June and July monthly reports for the Police Department and Municipal Court. The monthly reports were not completed on schedule, due to the loss of key personnel and the responsibility of training new personnel in the Mqnicipal Court, as well as other pressing duties, vacitions and equipment malfunctions. Every effort will be made to get future reports done on schedule. " ......... -- &t.~ " ASHLAND POLICE DEPARTMENT Activities for July, 1987 ADMINISTRATION With the passage of the Police Levy the Uepartment has added 2 officers and a half time clerk and the concentration on drug enforcement has begun. PATROL The 4th of July parade and fireworks went well, though there were many instances of illegal fire works. We receIved a call from a woman that she had a pit bull at her front door and one at her back door holding her and her pets captive. Animal control was called to pick up the dogs. We have received a number of calls reporting fights in downtown bars and night spots, special attention is being given to these areas by Patrol. INVESTIGATIONS I After staking out a storage building, where a citizen has discovered drugs stored, investigators arrested a man for possession of marijuana. Subsequent follow up investigation and a search warrant led to a second arrest of the man, his wife and a Washington State man on charges of conspiracy. Also seized was a vehicle used in transporting the marijuana and approximately 6 pounds of processed marijuana. In another case, investigators served a search warrant and seized 9 marijuana plants. 4 to 6 feet tall, as well as some drying marijuana and made an arrest for cultivation of marijuana. Investigation is continuing into the.armed robbery of Klamath First Federal earlier this month by a lone gunman. The addition of a half time clerk in the Detective DivIsIon to assIst wIth reports and paper work allows the officers to spend more tIme out of the office. This DIvisIon has also been assigned a computer and the paper files are being computerized. This ~ilI provide a very valuable tool for this Division. EXPLORERS Explorer members contributed 149 volunteer hours in addition to their work as Park Patrol. The volunteer hours consIsted of assistIng wIth traffic control on the 4th of JUly. patrolling the bike paths and in training and ride along. COMMUNICATIONS/RECORDS Staffing in the center is again one person short since Randy Pryor was hired as a police officer. We hope to have that position filled by the end of July. This Uivision handled 785 8,060 radio log entries. fire/rescue calls. 9-1-1 emergency calls, 3,338 business calls and There were 654 police cases inItIated and 93 ~ ~~~ Activites for July, 1987 (page 2) MUNICIPAL COURT There were 1,245 case~ filed, consisting of 305 traffic citations. 58 formal complaints and 882 parking citations. Cases closed totaled 1.101 and consisted of 140 traffic violations, 36 formal complaints, 90 fines suspended, 70 cases dismissed, 5 cases transferred to District Court, 4 persons found not guilty, 1 person received a work detail of 1 1/2 days and 5 persons received jail sentences totaling 119 days. There were 420 parking citations paid. 270 fines suspended and 60 set aside. There were 337 appearances, 216 before the Violations Bureau and 121 before the Court. 11 trials were held, 41 persons were placed on diversion and 4 persons placed on probation. . ~.~ ASHLAND POLICE DEPARTMENT Monthly Activities for June 1987 PATROL June was a very busy month with both High School and College graduations with which Patrol assisted with traffic control and the usual 'end of school' parties. Officers have continued to give special attention to the Plaza area and the groups of young people who congregate there. There were 14 DUI arrests and officers cleared several burglaries with the arrest of a juvenile. Detectives also cleared a major burglary with the arrest of 2 men frum neighboring communities. Sgt. Given did physical layout and internal security reviews for 2 businesses and conducted seminars for their employees. Sgt. Van Blarcom participated, as an instructor, in the firearms training provided to police recruits at the Police Academy in Monmouth. Monthly meeting were started with Police and College personnel to provide guidance ilnd coordinate the handling of on-campus problems. EXPLORERS Members contributed 68.5 volunteer hours in June in addition to their Park Patrol duties. They are doing a, fine job in the park. Two of the Park Patrol officers chased a drug dealer 6 blocks until officers intercepted him and made the arrest. Explorers are patrolling the bike paths as part of their vuluIlteer duties. COMMUNICATIONS/RECORDS Activity in the Communications Center has increased this month with 549 9- 1-1 emergency calls, 3,083 business calls and 6,950 radio log entries, Police cases initiated were 639 and fire/rescue calls totaled 92. The new personnel in this Division are progressing well in their training. COMMUNITY SERVICE VOLUNTEERS There were 48 volunteers active this month, contributing 940 hours. Watershed Patrol started this month with 21 volunteers giving 166 hours of patrol time. MUNICIPAL COURT There were 930 cases filed, consisting of 239 traffic violations, 30 formal complaints and 661 parking citations. Cases closed totaled 1,519 and consisted of 180 traffic violations, 20 formal complaints, 100 fines were suspended, and 50 cases dismissed. 2 persons received work details totaling 28.5 days and 2 persons received jail sentences totaling 40 days. There were 804 parking citations paid, 308 dismissed and 53 set aside. Appearances totaled 317 with 167 appearing before the Violations Bureau and 150 appearing before the Court. There were 17 trials held, 47 persons placed un diversion and 3 persons' placed on probation. ~~' ~. .~, 1>. ADMINISTRATION ASHLAND POLICE DEPARTMENT Activities for May 1987 Capt. Barnard attended a 2 day training session for Chiefs and Sheriffs in Bend, There was excellent trainIng on officer involved shootings and the liability involved. The area of Risk Management was also covered. May 15th was Police Memorial Day and Capt. Barnard attended a memorial service in Medford. The 4th of July Committee has met and plans are being finalized for the big day. On May 23rd the Park Patrol began with members of the Police Explorer Post serving in this assignment. PATROL More and more requests are being received for Crime Prevention presentations, with 10 received in one week, for school classes, the general public and merchants. We also have several tours of the department by Kindergarden groups. The major case of the month was the armed robbery at suspect was apprehended within minutes of the call. vandalism (12). thefts (19), burglar.ies (11) and DUI McDonalds In which the Other calls included <lrrests (20). Officers particip<lted in a night partners fIrearms trainIng session. EXPLOIlERS There were 64 hours contributed in M~y, This number attributed to the end of school and other actIvities. will work Park Patrol during the summer months. is low but can be Members of the Post COMMUNICATIONS/RECORDS CommunicationS/Records personnel received 1,391 9-1-1 emergency calls, 3,238 business calls and there were 7,425 radio log entries in May, There were 696 police cases initiated and 74 fire/rescue calls. COMMUNITY SERVICE VOLUNTEERS There were 36 volunteers active in May, contributing 896 hours of service. MUNICIPAL COURT There were 1,184 cases filed this month. including 271 traffic citations. 64 formal complaints and 849 parking citations. There were 1,548 cases closed. These included 172 traffic violations. 25 formal complaints, there were 102 fines suspended. 273 dismissed, 1 transferred tO,District Court, 1 found not guilty, 3 persons given work details and 897 parking citations paid, I fine suspended, and 73 dismissed. 471 cases appeared before the Violations Bureau and 90 before the court for a total of 561 appe<lrances. There were 14 trials held <lnd 59 persons placed on Diversion.