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AGENDA FOR THE REGULAR MEETING
ASHLAND CITY COUNCIL
AUGUST 4, 1987
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I. PLEDGE OF ALLEGIANCE: 7:30 P.M" Civic Center Council Chambers
II. ROLL CALL,
III. APPROVAL OF MINUTES:
Regular meeting of July 21, 1987
IV. ELECTION OF COUNCIL MEMBER
V. ELECTION OF'PARKS & RECREATION COMMISSIONER
VI. PUBLIC HEARINGS:
1. Proposed vacat~on of an alley located between High, Street and an
alley running northerly from Manzanita Street. (Robert Sposato,
et aI, Applicants).
2. Proposed election on bond issue for the construction of a 500,000
gallon water reservoir, associated pipelines, a pump station, and
acquisition of the necessary rights-of~ay, in Northwest Ashland.
VII. NEW & MISCELLANEOUS BUSINESS:
J.
Memo from Municipal Judge requesting ordinance providing that only
lawyers admitted to the Oregon State Bar may represent others in
Municipal Court.
}2.
Request by Planning Director to submit grant request to Jackson
County Economic Development Council for lottery funds for downtown
parking acquisition and improvement.
3.
Liquor license request for La Burrita Restaurant, 397 E. Main Street.
4.
Memo from Councillor Arnold concerning amendment to Land Use Ordinance
relative to antennas and towers in residential districts.
5.,
Report by Councillor Acklin on the Disposition of the old Southern
Pacific Depot Building.
VIII. PUBLIC FORUM: Business from the audience not included on the agenda,
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XI.
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ORDINANCES, RESOLUTIONS & CONTRACTS: i
Second reading by title only of an ordinance authorizing and ordering(~
the improvement of Hersey Street between Water and Oak Streets. :SG ~J
a.l.~
Second reading by title only of an ordinance authorizing and ordering1~~ ~
the improvement of Wrights Creek Drive from Grandview Drive to Orchard ~'
Street. __,,' ~
Resolution authorizing funds and accounting methods for 1987-88 > ~; ~
fiscal year. , c;.....r ~ "" ?- ] (}/'
Resolution calling a special election to authorize a bond issue f&~ ~
for the construction of a 500,000 gallon reservoir and associate 0Lb'
pipelines in Northwest Ashland.
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Resolution amending electric rate schedules 25 and 30..~~
Renewal of lease for office space at 27~ N. Main Street 4' / / .;.. ~
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OTHER BUSINESS FROM COUNCIL MEMBERS
ADJOURNMENT
Attachments:
1. Minutes of Boards,Cnmmi~~inus & Committees
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ROLL CALL
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SWEARING IN OF
POLICE OFFICERS
PRESENTATION OF
PLAQUE
APPROVAL OF MINUTES
PUBLIC HEARING:
Appeal of approval of
Planning Action 87-051,
PNB microwave-antenna
at 6th & E. Main
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MINUTES OF THE REGULAR MEETING
ASHLAND CITY
COUNCIL
July 21, 1987
Mayor L. Gordon Medaris led the Pledge of Allegiance
and called the meeting to order at 7:30 P.M. on the
above date in the Council Chambers. Elerath,
Bennett, Reid, Acklin, Laws and Arnold were present.
Randall Pryor and Loren Deffenbaugh were sworn in as
Police Officers of the City of Ashland by Mayor
Medaris.
Councillor Beverly Bennett was presented a plaque for
two and one half years of dedicated service on the
Ashland City Council. '
Elerath asked for clarification on page one, fourth
paragraph regarding the project being "more expensive
to the City with the addition of the bridge over
Ashland Creek. City Administrator Almquist stated
that there would be no additional cost to the
residents, it would be borne by the City using
Federal, State and prObably some local funds. Elerath
requested an amendment to say "the additional cost
will be paid for by City". Bennett moved to approve
the Minutes as amended and Acklin seconded the motion
which passed unanimously on voice vote.
City Administrator Almquist read into the record a
letter from appellants (the Ad Hoc Committee of
Concerned Citizens dated 5/28/87 (Exhibit A); a
memo from the Economic Development Commission
endorsing the PNB Microwave Dish (Exhibit B); a
letter from Marjorie O'Hara aSking for denial of the
PNB Microwave Dish (Exhibit C). He further reviewed
all the attachments pertaining to the Public Hearing.
Councillor Reid referred to a letter from the
Appellant dated July 21 that was received after the
agenda went out and not included in the list of
attachments (Exhibit D). Associated Planner, Steve
Jannusch, then presented the Staff Report and gave a
brief history of the application. He stated that this
was reviewed twice by the Planning Commission and was
first denied based on the lack of aesthetic appeal and
impact on the Historic District. The Planning
Commission then received correspondence from the legal
counsel of PNB which prompted a letter from the City
Attorney regarding the outright permitted use of the
dish. Both times the Historic Commission reviewed this
application, it was denied. The Mayor then opened the
Public Hearing.
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7/21/87 P. 1
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'\ PUBi;IC HEARING
~. PNB Appeal
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Warren Goines, 123 6th Street, spoke on behalf o~~he
Ad Hoc Committee of Concerned Citizens and summarized
their grounds for appeal (Exhibit D). He stated that
589 citizens signed the petition, 318 in the Historic
district and 271 outside. The following concerns
were raised: that the approval of the microwave
antenna would set a dangerous precedent; that the
citizen's views would not be heard; approval would
lead to proliferation of these devices.
Correspondence from Jackson County Federal Savings &
Loan Association, Southern Oregon State COllege and
Pacific Northwest Bell, and a zoning clearance sheet
are included in the Minutes for the record.
Zelfa Hutton, 59 Sixth Street, also spoke against the
microwave dish discussing disadvantages such as
health hazards (low level radiation), and the
degradation of property values and salability. Her
testimony is included for the, record.
Bill Emerson, 90 5th Street, felt the City was
ignoring the guidelines of the ~istoric District and
that E. Main Street was designated as the Gateway to
this district. Accepting the microwave dish would be
going backwards to the times of ornate neon signs.
Teresa Thomas, 692 B Street, made an official request
for the record that the Commissioners or Councillors
meet with Dr. Frederick Bell, who is a noted
scientist, when he is in town next Tuesday, regarding
the health aspects of the microwave dish.
Tom McGill, Grants Pass, Community Affairs Rep-
resentativeand Spokesperson for PNB referenced
all the materials submitted to the Council which
demonstrate PNB's concern about the issues of health,
property values and the appearance of the
neighborhood. PNB plans to utilize landscaping to
enhance ,the visual effect of the dish. The Mayor
raised the issue of state of the art equipment in
comparison to OIT and the College. McGill felt it
was a matter of capacity (presently 98.6%) and if by
next year they did not increase the communications,
they would fall behind and would not have enough
facilities to allow the traffic that goes in and out
of the Klamath Basin. Council discussed the
alternatives such as using fiber optics and running
them out to Eagle Mill. McGill assured Council that
after thoroughly researching the project, this was
the least expensive way to add new equipment. Arnold
asked if there were any other plans to put additions
dishes on the PNB building and McGill said absolutely
not. 'Reid brought up the issue of PNB leasing
equipment from AT&T and McGill said they have seven
years to separate and that would preclude them from
sharing facilities with them.. Reid asked if there
would be further expansion of' the building and McGill
said PNB was through expanding that building.
Allen Adams, 1029 Timberline Terrace, felt PNB made a
fair presentation and that the dish was needed in
,Ashland to increase the quality of communications.
He urged that the appeal be denied.
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7/21/87 P. 2
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Ben Tyrart, 1120 Prospect, Chairman of the Ashlan~~
Economic Development Commission, recommended the
permit be allowed as endorsed by the EDC. He felt
Council has little choice but to live up to the
spirit and letter of the ordinance.
Tom Reed, 918 Walker, felt the appellant overlooked
the fact the PNB has been a good neighbor in Ashland
for many years. They exemplified their commitment to
have a good looking building with landscaping and
maintenance. They provide tax dollars and jobs here
and have taken an unfair beating through the permit
process.
Lois Wenker, 317 N. Main Street, member of the
Economic Development Commission, felt the PNB
delivered a straight-forward presentation and the
Council should consider it.
The Mayor then closed the Public Hearing. A resident
of 107 Alida Street made a comment that Council's
decision- should not only be based on the economic
impact of the dish, but how the community will live
with it once it is built.
Reid commented that in the Planning Staff Report of
February 11, 1987, Jannusch stated there were no
previous planning actions of record for this location
which contradicts the testimony of the Ad Hoc Com-
mittee. Jannusch stated that the Planning Department
retires files to the vault that are 6 years or older
and when-the Staff Report was prepared, only the
active files were referenced. - Elerath brought up the
fact that we can't change the law because of people's
fears, L e., the hazards of microwave pollution. The
Mayor ~sked the City Attorney to review the ordinance
pertaining to this matter to assist Council in making
their decision. Ron Salter said that Ordinance
18.68.120 states that the dish is a permitted use in
this district which leaves us with no legal grounds to
deny it. Arnold questioned the maximum height of
structures in the R-2 zone and Jannusch replied 35
feet. Arnold then said he spent a vast amount of time
reviewing this application and is having a hard time
trying to find a reason why PNB can't have an antenna.
The Council then reviewed the application by PNB in
1978. Laws said it's obvious: we don't want the
building to look like Medford's building. Perhaps the
ordinance should be changed to not allow multiple
dishes in that district. He added that he was sorry
about the way the Planning Commission handled the
initial application so abruptly. Bennett commended
Mr. Goines and Mrs. Hutton for doing their homework
and being concerned citizens. Acklin agreed and
stressed the importance of protecting the flavor of
Ashland.
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'P~IC HEARING
PNB Appeal
(Continued)
7/21/87 P. 3
i>UB~' HEARING
",,- p~m Appeal
J. (Continued)
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PUBLIC HEARING
Wrights Creek Dr.
Proposed Paving
Acklin then moved to deny the appeal from the Ad~
Committee of Concerned Citizens, et al Appellants, and
adopt the findings of the Planning Commission.
Bennett seconded and Arnold commented that he would
work to see the ordinance modified to place any more
antennas on the building. Reid voted no and the rest
of the Council voted yes to deny the appeal on a roll
call vote.
Brian Almquist referenced the attached letter
to Mrs. Tatlow regarding tax lot 700. He stated
that the City would get an agreement that she would
dedicate the necessary right-of-way to make this
project possible if the City picked up the cost. He
stated that the street is well covered by a street
paving agreement representing 67% of the total street
frontage. The street will be 22 feet, 24 feet in some
places with movement of utilities and a portion 36
feet total width. It is recommended that a 22-24 foot
section be posted for no parking on the west side.
Although there is a great deal of time before actual
construction begins next summer, it is recommended
that Council act on this matter not so that a deed
might be acquired for the Tatlow property. Estimated
cost per front foot is $35.50. If bids are greater
than 10% more than estimated, The City would notify
the property owners and bring it to Council. The
Mayor then opened the Public Hearing.
~im Miller, 405 Wrights Creek Drive, was in favor but
had concerns about the width going from 30' to 36'
because of the creek. Alsing said they will fit the
street to the bank of the creek without fill and try
to get a 36' street which would: provide as much
parking as possible. Miller said because of the curve
and for visual reasons, he would like to see a
consistency in the width. Alsing said if you go less
that 36', you will have to take'some of the parking
off. Laws said the street should be built to
accommodate future development'.'
Scott Mills, 366 Wrights Creek, didn't think all that
parking would be needed. He further felt if the
street were 36' wide around the~curve, people would
tend to pick up speed which could be dangerous. He
questioned if there.would be curbs because he liked
the rural atmosphere. Laws said it is City policy to
have curbs when streets are paved. Arnold commented
that parking problems will go before the Traffic
Safety Commission. Reid would like the City to be
more involved with providing pedestrian paths within
the City. The Public Hearing was closed.
7/21/87 P. 4
\<; ~~UB~i HEARING
}\ Wrights Creek Drive
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COMMUNICATIONS PETITIONS
Renaming of Alley
off Nursery St.
Near N. Main St.
UNFINISHED BUSINESS:
Resolution urging
the Governor
to designate
Jackson & Josephine
Counties as Econ.
Dev. Districts
Elerath asked for the width of the easement and ~~9
varied width of the road. Alsing said it does vary
and there's more easement than we're using, the reason
being it goes over a steep bank down to the creek.
Almquist read the ordinance and Laws moved to
second reading. Bennett seconded and the
motion was passed unanimously on a roll call vote.
& REMONSTRANCES:
Brian Almquist referenced the letter from Mr.
Raymond Hanson and said he didn't know of any
formal ordinance for naming alleys but believed
they were not named for living persons but after
something or someone historic. Reid mentioned the
alley was there at one time to service the North
School. She felt historic names are more appropriate.
Almquist asked if Council wanted to make a formal
policy for naming alleys. Laws proposed the fOllowing:
"If there are businesses, or a significant number of
residences on an alley, or if there is an historic or
geographic place associated with an alley, then the
naming of that alley shall be left up to the Historic
Commission and shall not be named after living
persons." Elerath then moved to refer this request to
the Historic Commission and Bennett seconded. The
motion was passed unanimously on a voice vote.
The Mayor introduced Liz Shelby of the J.C. Economic
Development Council. Shelby said the Economic
Development Commission was approached by the
Planning Commissioners to work on developing
strategies for lottery funding. . That started the
process of strategic planning. In the meantime
the Council of Governments decided to pursue a
certain district. Shelby stress~d that in their
pursuit to organize more economic development there
will not be a duplication of efforts. She then
introduced Bob Johnson, a Medford City Councillor and
President of the Rogue Valley Council of Governments.
The COG has been involved in this activity since JUly
of last year. One of the things he regrets not doing
for their two-county area is make available the 10%
additional Federal matching funds for the district.
He said that a "Federal" Economic District, under the
U.S. Dept. of Commerce and the E~onomic Development
Administration, should be looked at from a completely
different perspective. Through the Ecohomic
Development District, we will be able to work with the
Oregon Comeback Plan, the Lottery Funds and any grants
that are made within the two~county area, could
perhaps be used for matching funds for a greater
Federal grant. Any grant that is granted would get an
.automatic 10% increase simply because we are an
Economic. Development District.
7/21/87 P. 5
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~ RESOLUTION - Economic Development Districts (continued)
The mission of the Rogue Valley council of
Governments District is to use all available
resources to assist local members, individually and
collectively, to obtain economic ability and
strength through coordinated and cooperative
planning which compliments but does not duplicate
efforts and services of other ,entities. They have
already received the resolutions from both Jackson
and Josephine Counties from 10 cities. Laws pro-
posed having an Executive Committee of the District
being made up of people jointly appointed by the
counties and the Council of Governments. One of
the Committee's job's would be to do the strategic
planning. Johnson thought that was a good idea and
could foresee a merger of the District and the
Council. Johnson read a letter of appreciation for
the work Bev Bennett had done for the Council.
Arnold moved to adopt the resolution as written and
Bennett seconded the motion which was carried
unanimously on a voice vote.
Oral Report by
Director of Public
Works on Barbara St.
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Al Alsing addressed'the Council by introducing Tom
Grey with TG Associates and a representative of
the Asphalt Paving Institute and Jim Townes, V.P.
and General Manager of Morgan Paving, the asphalt
supplier on the project. Grey presented his
credentials and said he reviewed the City's Chip
Sealing Program. He explained tne Chip Sealing
process and the importance of having a Paving
Management System, which is an inventory of the
condition of streets. Generally, a chip seal on a
residential street should last in the range from 8
to 12 years. On an arterial street it would be
somewhat less because of traffic. He then showed
slides. At this point, 10:25 p.m., Councillor
Acklin left the meeting. He made the following
observations: Laurel Street looked good; Williamson
Way has construction difficulties; Diane Street was
a good job, sands appear to be absorbing asphalt;
Barbara Street appears to have taken some stress.
The rock is totally embedded and the asphalt has
come to the surface. Can be' helped by putting more
chips on a hot day and roll on to embed into
street. Grey recommended that more attention be
given to Barbara Street, perhaps another
application of aggregate. Arnold asked if we would
need a new spreader to get a good job done and Grey
explained the different types of spreaders. Laws
questioned if the problem with Barbara was the
application as opposed to the material used and
Grey answered yes. ,After further discussion,
Almquist recommended that Staff come back to
Council with some modifications to the chip sealing
program.'
7/21/87 P. 6
Postponed to next meeting.
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~ ~Recoinmendation by
jt,City Administrator
on purchase of
Airport hangars
NEW & MISCELLANEOUS BUSINESS:
Memo from Judge Postponed to next meeting.
requesting ordinance
allowing only lawyers
admitted to State Bar
Request by Planning
Director to submit
grant request for
lottery funds
Memorandum from City
Administrator con-
cerning Bond issue
for West Side water
system
PUBLIC FORUM
Postponed to next meeting.
Reid moved that staff bring back the necessary
resolution to the next meeting and Bennett
seconded. The motion was carried unanimously
on a voice vote. Laws suggested to put a
notice in the paper to get public comment.
ORDINANCES, RESOLUTIONS & CONTRACTS
No response.
First reading
Improvement of Hersey
between Water & Oak
Second reading
by title only
Levying Property taxes
'Resolution
Selection process of
Administrator, ACH
Resolution
authorizing funds
& accounting methods
Resolution endorsing
application for State
Lottery Funds for APAC
0"J:t1&< BUSINESS
ADJOURNMENT
~.ek/ L Z~~~
Nan E. F'ranklin
City Recorder
Almquist read the ordinance. Laws moved to
second reading and Arnold seconded. The motion
was carried unanimously on a roll call vote.
Title read by Almquist. Bennett moved to adopt
ordinance and Reid seconded. Elerath voted no
and the rest of the Councillors voted yes on a
roll call vote.
Almquist read the resolution and, Arnold moved
for adoption. Reid seconded and the motion
carried unanimously on a roll call vote.
Postponed to next meeting
Almquist read the resolution, Arnold moved for
adoption and Bennett seconded. The motion was
carried unanimously on a rollcall vote.
The Mayor reminded the Council that there would be
a special meeting next Tuesday to interview the
candidates for the Council position.
The meeting was adjourned at 11:13 P.M.
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~. Gordon edaris
Mayor
7/21/87 P. 7
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~emorattdum
June 19, 1987
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Al Alsin~n
Fregonese
~ronn: Jim Olson, Asst. City Engineer
~ubjed: Vacation of Alley Off High Street
On June 15, 1987, Mr. Robert Sposato presented the attached
petition calling for the vacation of the alley between High
Street and the next paralleling alley.
The basic requirements of O.R.S. 271.080 requiring
circulation within the affected area has been met.
adjacent properties 100% have signeq the'petition,
affected area 71.85% have signed.'
petition
Of the
of the
No filing fee has been attached to this application. As you
know Mr. Sposato has requested a waiver of that fee.
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Attachments:
Map
Lot Area
Petition
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MANZANITA
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5800
2 I 3
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6-18-87
AFFECTED AREA OF ALLEY VACATION
SIGNATURE
MAP TAX LOT NO. AREA ACQUIRED
39 1E 5DD 2900 825 S.F. NO
" 3000 12,350 S.F. NO
" 3100 12,350 S.F. NO
" 3201 8,600 S.F. YES
" 3300 21,850 S.F. YES
" 3400 16,500 S.F. YES
" 3500 4,250 S.F. NO
It 3800 1,025 S.F. NO
" 3900 6,750 S.F. YES
" 4000 6,830 S.F. YES
" 4100 5,710 S.F. YES
" 4200 5,320 S.F. YES
" 4300 9,110 S.F. YES
" 4301 10,450 S.F. NO
" 4500 '1, 040 S.F. NO
" 6900 5,530 S.F. YES
" 7200 4,400 S.F. YES
" 7300 16,960 S.F. YES
" 7400 6,360 S.F. YES
" 7401 14,380 S.F. YES
" 7402 18,730 S.F. YES
" 7500 4,800 S.F. NO
7600 10,410 S.F. NO
7601 11,630 S.F. YES
7602 10,410 S.F. YES
7700 11,370 S.F. YES
7800 6,280 S.F. YES
8100 8,900 S.F. YES
39 1E 5DD 8201 2,100 S.F. NO
39 1E 5DDA 2,030 S.F. NO
39 1E 5DDA 15,030 S.F. NO
TOTAL 272,280 S.F.
NO = 76,660 S.F. = 28.15%
YES = 195,620 S.F. = 71. 85%
TOTAL = 272,280 S.F. 100%
I "_
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;'"Petition
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AnDRESS TAX LOT NO.
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Date filed: b-/5-f37
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PETITION
,'.'
We the undersigned property o~ners residing on or near
4iJh Sfrttt) brh,-e.tl'\ M.0\o\ICih+C\ c1V\~...bJ'n'l'\ddO hereby petition the City
Council to initiate proceedings to vacate the above mentioned public
right-of-way, being further described as follows:
\k So~frlt'tu"~ j.oohet of tke c.lltj \Ilc"fec{, betv-rU" \o+s 14 c."c{ 24 of
+~e a g~ 1'I1'ip at As.hlo,l1t{) 1tA(~.s~\\ C"^"~ I OV(j~Y\ 1 \~'IJ 6etwt'el'1 !+JJh ~1r-ee.t
c..~J No~ M~," Strtet .. (BeJ"V\"';"~ a.i If-;Jh rt(t'e t- ~11~ te(I\1.I"....+;"'~ 1\+ . ,
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We do further warrant that the signatures below represent 100%
of the properties abutting the proposed vacation, and at least 66 2/3% of
the affected area which lies within 200 feet on either side and 400 feet from
the ends of
proposed for vacation.
~~tjZ.J1 q
~nty of JaCkSOn~'
)
State of Oregon )
'- ,
I,-.1QbU+ Sro~cdo
ponents of the proposed vacation
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do hereby subscribe and swear that the above
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signatures were taken in my presence and are the signatures of the persons" "
owning property abutting or within the
,
vacation.
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'Not y Public
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Sign ture
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NOTAiU I)UBLlC - OREGON
MY COMMISSION Er~IRfL9 _ "'? _ c::y,
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~emorandum
July 16, 1987
'ffi 0:
Honorable Mayor and City cruncil
Jff rom:
~ubjed:
Brian L. Almquist, City Administra~o9' ~l,
I ,
, .
Water Bond Issue
One of the Council's principal goals for 1987 is the removal of
the water moratorium on the West side of Ashland, which has now been in
effect for over 3 years.
This week I received the recorded deeds on the reservoir site off
Hitt Road, ending a lengthy land trade transaction which we began last
November.
With the reservoir site now in hand, I believe it is time to
present a Bond Issue to the voters of Ashland. The project is based on
various elements contained in the R.W. Beck Water System Study and
capital improvement program, completed in 1980. This plan consists of
various elements which are set forth in the attached memo from Public
Works Director Al Alsing.
County Clerk Kathy Beckett has informed the cities in Jackson
County that she intends on conducting the County's first vote by mail
ballot at the September 15, 1987 election. In order for the City to
include its bond issue proposal on the ballot, it will be necessary for
the Council to adopt the Resolution setting the special election for
that date at your August 4 meeting. The Resolution must be at the
Clerk's office by August 12'.
RECOMMENDATION: It is recommended that the staff be authorized to
prepare the necessary resolution calling a special election, for
September 15, 1987, to request voter approval to issue General
Obligation Bonds in the sum of $1,700,000 to finance the completion of
the West side water reservoir and pipeline improvements.
Attachment (1)
JIlllemorandum
July 15, 1987
'ffi 0:
Brian L. Almquist
~
JIf rom: If. Allen A. Alsing
~ubjed: Water Facilities Cost Estimate
Following is a 1989 cost estimate
necessary to serve the area under water
Strawberry Lane area.
of water facilities
moratorium in the
Supply Line to West Side
(project 91-A-1)
$815,300
High System on West Side
(project 91-A-3)
Pipeline
Reservoir
Pump Station
130,974
500,000
146,097
Right of Way
10,000
)
$I,602,371
I would suggest that the estimate be rounded upward to
$1,700,000.
~emorattdum
'ffi 0:
Mayor and Council
~rom:
~ubjed:
Municipal Judge
Ordinance Request
Dear Mayor and Council:
Enclosed please find a copy of a letter dated June 17, 1987 from
the City Attorney and enclosure.
I request that an ordinance be adopted providing that only lawyers
admitted to the Oregon State Bar may represent others in the
Ashland }Iunicipal Court. Any non-lawyer may represent himself or
herself in the Municipal Court
Court appointed Counsel is available for anyone charged with a, crime
who cannot afford to hire a lawyer. Permitting non-lawyers to act
as counsel for defendants makes available to defendants a little bit
of help that could either be helpful or harmful.
}
I don't have a strong opinion, but r do have a general feeling that
defendants generally would not do any worse on their own than with
a non-lawyer advocate in most Municipal Court~cases. It is'
debatable whether the consumer is better served by allowing or
prohibiting non-lawyers from acting as counsel in ~Iunicipal Court,
but is is my general sense" and feeling that prohibiting non-lawyers
from doing so is the better and more prudent course.
s,nrut
ALLEN G. DRESCHER
Municipal Judge
:":; .,
, ~!,
.~
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRC STREET
ASHLAND. OREGON 97520
15031462-4215
June 17, 1987
)
Judge Allen Drescher
Ashland Municipal Court
City Hall
Ashland, Oregon 97520
Re: Layman Representation in Municipal Court
Dear Judge Drescher:
Enclosed is a photocopy of Donald Williams' letter to
me of June 12, 1987. By phone, he tells me that if the Charter
provides that a Municipal Court is to be governed by rules rela-
tive to the District Court, then laymen may appear ,and represent
others in the Municipal Court. Our Charter, Article XV, Section
1, provides in part that, "When not covered by Ordinances, or this
Charter, all proceedings in the Municipal Court for the violation
of a City Ordinance shall be governed by the applicable general
laws of the State governing District Court."
Thus, if it i~_:t:he opinion of t-hp ("nnrt.-.tha.t-it.-wonld
be best for only members of the Bar to represent ot-h~r~ in t-hp
COu..~t, it might _be uapprop:r:iat,e_.t9 _re,commend_such_an..Qxdinance . to.._
_~_J:e_,CitY__~OUJ1Q_il. After you have had a chance to consider this,
perhaps we should talk further.
Very truly yours,
~~,.
RONALD L. SALTER
City Attorney
RLS/pc
Enclosure
~.. ':~ '":;
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RECiO
Sf ATE
BAR
1'J.n
5200 S,W, Meadows Road
P,O, Box 1689
Lake Oswego, Oregon 97034-0889 June 12, 1987
Telephone: (503) 620-0222
WATS Line: 1-800-452-8260
Ronald L. Salter, Esq.
94 Third St.
Ashland, OR 97520
Re: James Hazel, Medford
Dear Ron:
Thank you for your recent inquiry. In Ore9on State Bar v.
Wriaht, 280 Or 693, 573 P2d 283 (1977l, the Supreme Court held
that non-lawyers can appear on behalf of another in civil and
criminal cases in justice court and in municipal courts where
permitted by the city charter or code.
It would
Judge Wickre
If not, it
stricken.
be appreciated if you would determine and advise
whether lay appearances are permitted in Ashland.
may be appropriate that appearances by Mr. Hazel be
Further,
questionable
consumer, you
Mr. Hazel's representations appear to be
business practices. If you learn of an injured
should report the matter to the Justice Department.
Your interest in this matter is appreciated.
Very truly yours,
x5"",,-
Donald L. Williams
Assistant General Counsel
DLW/lo
cc: Jerry K. Brown, Esq., Chairman
UPL Commi ttee
Emily Simon, Esq.
Oregon Dept. of Justice
Honorable James A. wickre
(each w/enclosurel
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Jackson County Economic Development Council
Technical Advisory Committee
229 N; Bartlett St.
Medford, OR 97501
Dear Committee Members:
*
The Ashland City Council would like to support the inclusion of
the Downtown Parking Project in your consideration of the overall
regional strategy. Our reasons for this are as follows:
Ashland's downtown has over 600,000 sq. ft. of business, and
almost 3,000 theatre seats. It provides employment to 1,043
persons in 178 businesses and offices.
*
The downtown is the tourist center for the Ashland area, with our
main attractions, the Oregon Shakespearean Festival, Lithia Park
and downtown shops and restaurants. The Ashland area has 934
hotel/motel or bed and breakfast rooms and accounts for $53
million in tourism related business.
*
The last major downtown improvements were in 1970 and 1971 and the
existing facilities are in need of repair. There is increasing
demand for better off-street parking facilities and more and
better appointed pedestrian areas, such as plazas and sidewalk
cafes.
*
Surveys of downtown parking in 1985 and 1986 indicate that from
June to September the downtown is over capacity in parking.
Parking is over 80% capacity from 10:00 a.m. to 11:00 p.m. daily,
exceeds 90% capacity at 2:00 p.m., and actually reaches 100% at
8:00 p.m.
*
In a survey of 1985 Shakespearean patrons, over 50% of those
expressing an opinion rated Ashland's parking "fair or poor".
*
In the same survey, 42% of the tourists visited Jacksonville, 20%
went shoppinq in Medford, and many other attractions as well,
indicatinq that tourism in Ashland is beneficial to the entire
county.
*
The estimated demand for parking by downtown is 2,350 spaces.
Only 1,630 spaces are available, of which only 1,000 are
publicly owned.
*
We are currently working on a project which will provide increased
pedestrian amenities and add 300 spaces to our inventory, as the
first step in a three step plan to correct the problem. The cost
of step one is $1.6 million.
~~
~~
~qackson County Economic ~evelopment Commission
Page Two
* Funding is proposed to be as follows:
Local Improvement District Bonds:
Donation of Land
State Lottery Grant
*
$I,080,000
200,000
350,000
Total.....................$1,630,000
We believe that this project should be considered for funding as
part of Jackson County's Regional Strategy. It is the number one
priority of the Ashland Economic Development commission, and one
which is necessary for the further development of this city's
largest industry.
Your consideration of our request is most appreciated. Please
inform our staff if you require any additional data or details of
the project.
Yours Sincerely,
L. Gordon Medaris
Mayor
City of Ashland
~
c:!Iemorandum
July 22. 1987
'ffi 0:
Mayor and Council
Jlfrom:
~ubjed:
, h
Vic Lively" Chief of Police cI~
Liquor License
Application for a liquor license has been received from Ray and
Patricia Miller, dba La Burrita Mexican Food Products Inc., 397 E.
Main St,
Our background investigation has been completed and I recommend
approval of this application.
VL:mm
~~".:~;~;".'if""-"':"-"''''_:
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l: ~;;':'>:f-~.7;l.:;:~7.fr~1f~~:-':h~t.~_\~ ~ ~~.
L~,,~~~1,:;
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~-, ~:,,,~3\" -,.,
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fi_iilfiI~~
r". -'~4'"'->~'.~' ~ "'~"'-''''-'
~~~~~~:~~~~,;~;:;:::::",~~~ '.~l
7. II yes. tQ whom: <::"....""'nn I., ....; no n~ ".; "B T~oflicense; t;: DiS!!
8. Wilt you have a marnlg-er: Yes_ No-X..X- Name
~_1IIl0Ul_11COrJ'l
G. Will '"YOM else not signing this application 5harfl in thll owrlll~hjp or receive a pen:entaga of profits Of' bonus from the
btJlines5? Yes..JIL No~
10. Wl1at is In, local governing bQCty wl'lere your premises is located? ~ f'lilaJ1 Ii
c-...DfCnyOfCout>lyl
:1. OL.CC reprelOntative making investigation may contact: RR.v Mi 1191'
4775 Table RO~ld. Central Point. Or. 6(T6};;}1~~'-'1 -"'1~!rf.!tj-~~1~t~~'~~?fXi.~\:'
:.A.IJTION: The Administrator ollne Oregon liquor Control CommiSSion must be notified II you ere contaclad by anybody otterlng 10 J ::' ~,;,~~ :"!~<:':-:;~"::~~'l-~':;:' ,; :". .':-.-.
inlJuence the Commission on your behalf.
~
. APPLICATION
STATE OF OREGON
OREGON LIQUOR CONTROL COMMISSION
Return To:
.1....
GENERAL INFORMATION
.
This application lorm costs $5.00. A non-refundable processing fee is assessed when you submit this completed form 10 the Commiuion
lexeept tor Druggist and Health Care Facility Licenses). Thelihng 01 this application does not commit the Commission to the granting of
the h~nsa for wl1iCh you are applying nor d08'$ it permil you to operate the business named below.
No,
16352
(TH!8 SPAC2 18 FOR OLCC OFFICE ~
Application is being made lor:
o DISPENSEA, CLASS A 0 Add Partner
_ 0 DISPENSER, CLASS B ;Addllional priVil,"'.
CJ DISPENSEA. CLASS C "'lleA l~ocalion
~PACKAGE STORE ,,' :'l ~n~ip
':J RESTAURANT .... um enlinge of Privilege
:J RETAIL MALT BEVERAGE 0 Grealer Privilege
:J SEASONAL DISPENSER jUL!:l LeU,Bprivilege
.:J WHOLESALE MALT' ~ New Outlet
BEVERAGE & WINE 0 Other
o WINERY -:l IJt,:EJfS( ~
OTHER' '2 .&. -. 1A;O
"'ko- r-"-'
'--
(THIS SPAC! IS FOR ctTY OR COUNTY UU)
NOTICE TO cmES AND COU/IlTlES: Do not consif;ler thi, applica-
tion unless it has been stamped and aigned at the left by an OlCC
ropresentative.
THE CITY COUNCtL, OOUNTY OOMMISSION, OR COUNTY
COURT OF
(NamIoICOI)'otCounl)')
RECOMMENDS THAT THIS UCENSE BE: GRANTED _
DENIED
DATE
BY
ISlona"...)
TITLE
~
ON: II your operation 01 IhiS bUSiness depends on your receiving a liquor license, OleC cautions you not 10 pl.lrchase, remodel, or
lIan construction until your license is granted.
1. Name of Corporation, Pillnnership, or Individual Applicanls:
1) I,~ RlI........; tl'l M..v; "''''n Fnnrl 'P,..nr111,..t ~ Tn." 2)
3)
')
"
.J
lE.o\CH PERSON USTED o\SOVE MlJ5T AI.E ~ 1HOIV10U-'L HlSTORV AHO A flNAHClAl STATEMENT)
2. Presenl Trade Name
fA 1111,..,..it$>
M..v; "nn R..Cltll....Dnt Dnrl noli
Applicant(s) Signature
(In caw 01 corporallon, duly
ault>OrizMloH,cer'r..reol)
IfJfu
DATE n7_ n,_ P:7
rk-. -n~.s
1)
2)
3)
'J
"
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,-;"'.:'::-:'-,.
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"- Ap,PLlCATION
"'""'T....--
STATE OF OREGON
OREGON LIQUOR CONTROL COMMISSION
Return TQ:
~
GENERAL INFORMATION
..
This applicationlarm costs $5.00. A non-refundable processing fee is assessed when you aubmillhls completed larm 10 the Commission
(except for Druggist and Health Care Facilit)' LicenMS). The filing of Ihill application doP nol commit the Commission to the granting of
lne license for which you are applying nor does it per'!'lt you 10 operate tt'le business named below.
No, 16329
(JlCIS SPACe IS I'Ofl ern OR COUNTY ~
NOTlCE TO cmes AND COUNTIES: Do not consider this applica-
tion unless it nas been stamped and signed at thelen by en OlCC
representative.
('l1ttS PACE IS FOR OLee OFFICE USE)
Application is being made tor;
o DISPENSER. ClASS A
~Pe:NSEA. CLASS B
. cr ~PEN5ER. CLASS C
[St'PACKAGE STORE
o RESTAURANT
o RETAIL MALT BEVERAGE
o SEASONAL DISPENSER
o WHOLESALE MALT
BEVERAGE & WINE
::J WINERY
OTHEA'
0/
-
o Add Partner
o Additional Privilege
O..er;ange Location
r:r Change OwnullIhip
o Change 01 Privilege
o Gr~.nc[Ml)
o Lot__( COMMlSSl
o New Outlet
o Oth~r
"J.UL 1" 198~
't<-<- )" 7::>-
IJCIJtSE DMSDI
#F-'i(,~
THE CfTY COUNCIL, COUNTY COMMISSION, OR COUNTY
COURT OF
r-01 CIty Of Counl)')
AECOMMENDSTHATTHtS UCENSE BE: GRANTED _
DENIED
OATE
BY
(S'OneMel
TITLE
;~fJllON: l1 your operation 01 this business depend, on your receiving a liquor ticense, OLCC cautions you nOlto purchase, remodel, or
T atarl construCllon until your license '$ granted.
1, Name 01 Corporation, Partnership, or Individual Applicants:
1)
3)
')
La. Burri ta Mexiean Food Products Ine.
a_or J.H_. 14b~.l,.
2)
')
6)
IEACIi PERSON USTEO ABOVE MUST ALE _ 1NOMClUAl. IiISTORY ~"FD<WCIAL STA,tEMEKT)
le Burrita Me.rlcan Food Prod'Clcta Inc.
U JH.ll~~
2. Pru:ent Trade NatlMI
La Bttrr1ta Mexican Resturant And Deli
.. Prem,sesllddress 397 I. Main St. Ashland Jacmon
(Numt>e.. S""l. R".., RO.....1 CCtyl (Countyl
5. Businessmailingaddress u77S Table Rock Rd. Centra Point.
(P.09oll.Nu_.Sl_.Ru<aI_1 (Cory)
e. Was premises ~iously licensed by OlCC? Yes~ No_ Year 1987
7.1Iyes.towttom: SUI:III1S Fine DiPliPlt7 Type of license:
3. NewTradeNarM
Yearliled 198"
",J1h CorporIh.... Comm,_
Oregon 97"80
(sw.) (ZIIII
Ol"UOD 97';02
(sm.) (ZIIII
DiSl) C
a. Will you have. manager: Yes _ No.s... Name
1__....."'M""'_Ii~
lit Will anyone else not ligning this applicltion &hare in the owneratlip or receive . percentage of profits or bonus from the
business? Yes_ No S-.
O. Whet,s the local goveming body where your premises il located? tshland.. OreIl':ClIl
{NMwofClI\'OtCounly}
1. OLCe repr8S8ntative making investigation may contact:
Rar ""l1",p
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4775 Table Rock Rd. Central Point, Or.
lAed_l
503-664-3316
(T... No. - ......... --. ......,
-:.AUTlON: The Administrator 01 the Oregon Liquor CaMlrol Commission must be notilied if you are contacted by anybody off.ring to
inllU'ltnc. tn. Commission on your behalf.
Applicant(s) Signatu.e
(In case 01 corpotal'on. duly
'.ulhor,zedoll'ce'lr-..reol)
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MEMORANDUM
Members of The City Council
Mayor
Planning Department
City Administrator
City Attorney
Planning Advisory Committee
Planning Commission
Historic Commission
Director of Public Works
Chief of Police
Chief, Fire Department
Most of you are aware of the factual and legal issues which
arose concerning the PNB tower. My assessment was that antennas
and towers ought not be excluded under 18.68.120 but ought to be
treated the same way as buildings are under that provision. I
further felt that the issue with thePNB tower was an aesthetic
and visual one. That caused me to conclude that a parabolic
antenna, or other shaped antenna was the problem in itself,
rather than the function performed by that antenna. It,
therefore, seemed to me that even if we modified the law
concerning utilities in 18.68.120, that all antennas which
created the same visual problem ought to be dealt with in the
same manne r.
I would like to see the code modified to require requests
like the PNB request to have to meet all planning requirements
and to strenghten the requirements for antennas of every type
which will be visible from adjacent public streets. I am
including copies of relevant code provisions with some handmade
notes which are suggestive of the changes which seem appropriate
to me.
The best procedure is for the Planning Department to take
the lead in this, see that the necessary public hearings are held
within the appropriate times, and eventually guide this procedure
back to the Council. I would appreciate Planning doing that and
keeping me informed.
Many of you were involved in the passage of the ordinance
concerning satellite dish antennas. I was not. You may find my
thinking to be inappropriate, in light of your experience. I am
not wedded to any particular language in dealing with this
matter, and I would certainly welcome your criticism and ideas.
It seems to me that the standard which ought to be employed
is that these things should be treated in a like manner, no
matter what their purpose is. To single out a commercial
structure which has the same visual problems as a noncommercial
one seems arbitrary and unjustifiable to me.
.~
..',,\:
PAGE 2
Memorandum
I am certain that by the time this matter winds its way back
to the Council that the collective wisdom of all of you will have
worked out these issues.
Thanks.
Councillor Arnold
-, " '~
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Land Use
18.68.110--18.68.140
C.' The front yard may be reduced to ten feet on hillside lots
where the terrairrhas an average steepness equal to, or exceeding
a one foot rise or fall in two feet of horizontal distance within
the entire required yard; said vertical rise or fall to be measured
from the natural ground level at the property line.
18.68.120 Utilities. The erection, construction, alteration,
or maintenance by public utility or municipal or other governmental
agencies of underground or overhead gas, electrical, steam, or
water transmission or distribution systems, collect'ion, communica-
tion, supply, or disposal systems, including poles, L~_~.~, wires,
mains, drains, sewers, pipes, conduits, cables, fire alarm boxes,
police equipment and accessories in connection therewith, but not
1ncluu1ng bU11d1ngsJ shall be permitted in any district. Utility fi
transmission and distribution lines, poles ~s:~maY exceed 'C,
the height limits otherwise provided for in this Title, except j:~
in the Airport Overlay District. ~v
18.68.130 Lot Size Requirements - General Exception. If a
lot or ,the aggregate of contiguous lots or land parcels held in
single ownership and recorded in the office of the County Clerk
at the time of passage of th~ ordinance codified herein, has ,an
area or dimension which does not meet the lot size requirements
of the district in which the property is located, the lot or
aggregate holdings may be occupied by a use permitted outright in
the district subject to all other ~equirements, provided it com-
plied with all ordinances when it was recorded.
j
I
I
18.68.140 Accessory Buildings and Structures. Accessory
buildings and structures shall comply with all requirements for
the principal use except where specifically modified by this
Title and shall comply with the fOllowing limitations:
A. A greenhouse or hothouse may be maintained accessory to a
dwelling in an R district.
B. A guest house may be maintained accessory to a single-family
dwelling provided there are no kitchen cooking facilities in the
guest house.
C. Mechanical equipment shall be subject to the provisions of
this Section. Such equipment shall not be located between the
main structure on the site and any street adjacent to a front or
~ sideyard and every attempt shall be made to place ch equipment
Pi~~ so at it is not V1S1 e rom a Jace u 1C streets. Any
,,~, ,. installation of mechanical equipment shall require a building
~ ~ permit. (Ord. 2289 S4, 1984)
O. ~'-onn n~~jV-<~ C~) ,
~~~D. Regardless of the side and rear yard requirements of the
: 0 o. /1- district, in a residential district, a side or rear yard may be
~ reduced to three feet for an accessory structure erected more
~ than fifty feet from any street, other than alleys, provided the
~ structure is detached and separated from other buildings and
.. . structures by ten feet or more, and is no more than, fifteen feet
o.~"Ud"" in height. (Ord. 2228, 1982; Ord. 2289 S3, 1984)
,~.. .
. l'~'" ....L
Q. . tN.~4I( 'lAA(-o.;~'
'336 Revised July, 1984
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(7Y) ~ <l"-A- ~
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18.0S.800
18.0S.810
18.08.820
18.0S.830
18.0S.840
18.08.850
18.08.860
.Temporary Use.
Use.
Vision Clearance Area.
Yard.
Yard, Front.
Yard, Side.
Yard, Rear.
,-,'
18.0S.010 Generally. As used in this Title, the masculine
'includes the feminine and the neuter and the singular includes
the plural.
18.08.020 Accessory Structure or Use. A structure or use
incidental and subordinate to the main use of the property, and
which is located on the same lot, with the main use. Private
garages and carports are accessory buildings when not attached to
the main building. This definition shall also apply to mechanical
equipment as defined in Section 18.08.045. (Ord. 2289 Sl, 19S4)
lS.OS.030 Agriculture or Agricultural Use. The use of the
land for crops and tree farming; the tilling,of the soil; the
raising of field and tree crops.
18.08.040 Agricultural Structures. Structures intended pri-
marily or exclusively for support of an agricultural function,
, and exemplified by, but not restricted to: barns, silos, water
towers, windmills, and greenhouses.
18.08.045 Mechanical Equipment. Equipment or devices
installed for a use appurtenant to the primary use. Such equip-
ment shall include heating and air conditioning equipment, solar
collectors, parabolic antennas, radio or TV receiving or trans-
mitting antennas, and any power generating devices. The follow-
ing equipment or devices are exempt: .
A. Private, noncommercial radio and television antennas not
exceeding a height of seventy (70) feet above grade or thirty (30)
feet above an existing structure, whichever height' is greater.
No part of such antenna shall be within the yards required by
this Chapter. A building permit shall be required for any antenna
mast, or tower over fifty (50) feet above grade or thirty (30)
feet above an existing structure when the same is constructed on
the roof of the structure.
B. Parabolic antennas under three (3) feet in diameter.
(Ord. 2289 S2, 1984)
18.08.050 Airspace obstruction. Any structure, tree, land
mass, or use of lan~ which penetrates a transitional, horizontal,
or conical surface of an airport, airport approach. or airport,
overlay as defined by this Title and/or regulations of the Federal
Aviation Administration.
......'
305
Revised July, 1984
,.
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$~"&
RESOLUTION NO. a7
A RESOLUTION AUTHORIZING FUNDS AND ACCOUNTING
METHODS TO BE USED IN THE FINANCIAL MANAGEMENT
OF THE CITY OF ASHLAND FOR THE 1987-88 FISCAL
YEAR
WHEREAS, there is a need for a summary of major resources,
a statement of purposes, and a description of the accounting basis
for each fund; and several changes, including the passage of two
serial levies, have occurred since Resolution No. 86-06 was adopted;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
1.
The funds listed on Exhibit "A" are to be established
and used as indicated thereon to record the financial
affairs of the City of Ashland, in accordance with
the applicable laws of the State of Oregon.
~2.
All funds may have other resources, such as beginning
fund balance and interest income, in addition to
those cited in Exhibit "A".
3. The Hospital fund will be on a full accrual basis and
all other funds will be on a modified accrual basis of
accounting.
4. This Resolution is to be liberally construed; it is
general and descriptive, and not restrictive.
5. The Resolution is for accounting transactions.
effective on July 1, 1987, and Resolution No. 86-06
is repealed as of that date.
The foregoing Resolution was READ and DULY ADOPTED at a
regular meeting of the City Council of the City of Ashland on the
____ day of , 1987.
Nan E. Frankl1n
Ci ty Recorder
SIGNED and APPROVED this ____ day of
, 1987.
L. Gordon Medaris
Mayor
'.~ <I
EXHIBIT "A'"
Page 1 of 3
1. General Fund - This fund shall be used to account for revenues
and expenditures that are not assigned to other funds.
2.
Revenue Sharin~ Fund - This fund shall be used to account for 0
resources rema~ning from the Federal Revenue Sharing program; ~JV
and which are to be expended or transferred for~
~v~loprncRt SF othc~ purposes designated by the Common Council.
(This fund may be terminated, if Congress does not restore the
program) .
3. Cemetery Fund - This special revenue fund shall be used to account
. for revenues received from Cemetery-related operations, plus
property taxes, interfund transfers, grants and other resources;
and which are to be expended for cemeteries, mausoleums, Boulevard
and other landscape maintenance, and interfund transfers.
4. Band Fund - This special revenue fund shall be used to account
for revenues received from property taxes; and which are to be
expended for the City Band and for Bandshell maintenance.
5. Hospital Fund - This fund shall be used to account for revenues
received trom hospital operations and other sources; and for
expenditures for purposes related to the hospital.
6. Central Services - This internal service fund consists of two
divisions - operational services and maintenance services.
The operational services division shall include expenditures
for the legislative, executive, administrative, legal, financial,
risk management, recording, engineering, and public works admin-
istrative operations of the City. The primary source of funding
shall be charges paid by City departments whi~h benefit from
these services.
The maintenance services division shall be utilized to cover
expenditures for maintenance, repairs, fueling, insuring,
domiciling and replacing heavy equipment and vehicles "leased"
to operating departments. "Lease" payments shall be the
primary source of revenue.
7.
Emer$enct 9-1-1 - This fund shall be used to account for revenues
ar~s~ng rom the State telephone tax; and which are to be ex-
pended for administration, operation, maintenance and capital
outlay for the emergency communications system.
Airport Fund - This special revenue fund shall be used to account
tor revenues from airport leases and other sources; and which
are to be expended for airport maintenance, administration, and
capital outlay.
Electric Utility Fund - This special revenue fund shall be used
to account for revenues generated by electric utility operations;
which are to be expended for wholesale power purchases, operating
expenses, capital outlay, debt service, interfund transfers,
8.
9.
'~'
10.
11.
12.
13.
14.
15.
16.
17.
18.
EXHIIT "A"
Page 2 of 3
Water Quality Fund - This special revenue fund shall be used
to account tor revenues generated by or applicable to the
water and sanitation (sewer) operations; which are to be
expended for operating expenses, capital outla~ debt service,
interfund transfers and related purposes.
Assessments Fund - This fund shall be used to account for rev-
enues from assessments for local improvements, and from the
sale of bonds secured by special assessments; which are to be
expended for engineering, advertising, accounting, legal, and
direct construction costs, redemption of warrants, interest,
interfund transfers and related purposes.
Street Fund - This fund shall be used to account for State
highway revenues, certain franchise taxes, street utility
revenues, and interfund charges; which are to be expended for
administration, operation, capital outlay, debt service and
other purposes related to streets and public works.
Cemetery Trust Fund - This fund shall be used to account for
interest ~ncome and sales of cemetery lots and services;
which are to be expended for repurchases of lots, plus inter-
fund transfers for care and maintenance of cemetery grounds,
facilities and mausoleums.
Bancroft Bond & Redemrtion Fund - This fund shall be used to
account tor revenues rom Bancroft bonded assessments; which
are to be disbursed for the retirement of each local improve-
ment district Bancroft bonded debt principal and interest until
each district's debts have been retired, at which time surpluses
may be transferred to the general fund.
Bonds & Interest Funds (Other) - This group of funds shall be
used to account for utility and hospital user charges; which
are to be disbursed for the retirement of bonded debt princi-
pal and interest.
Parks & Recreation Fund - This fund shall be used to account for
revenues received trom property taxes, user fees and other sources
and which are to be expended for parks, swim pool and recreation
purposes.
Recreation Serial Levy Fund - This fund shall be used to account
tor revenues received trom recreation property tax serial levies;
and which are to be expended for conducting swim pool programs
and for maintaining facilities on non-dedicated park properties.
Parks & Recreation Trust Fund - this fund shall be used to
account for funds received from Oregon Shakespearean Festival
and other sources on a trust or fiduciary basis. The funds
are to be held in trust and are to be expended only for pur-
poses stipulated by the donor or bequestor. The corpus of the
trust may not be expended unless authorized by the donor or
bequestor or by court order. The interest may be expended
according to the authorization of the donor or bequestor.
'...1 '.
:t'~'.'t'
EXHIBIT "A"
Page 3 of 3
19. Insurance Services Fund - This internal service fund shall
be used to account for revenues from workers compensation,
liability, collision and other self insurance, health
insurance charges from City departments, retrospective rating
adjustments and other sources; which are to to be expended
for payment of workers compensation, self-insurance claims,
health insurance expenses, and other charges related to risk
managemen t.
20. Capital Improvements Fund - This fund shall be used to account
for revenues from interfund transfers, bond proceeds, depre-
ciation charges, grants and other sources; which are to be
expended for construction, property and equipment acquisition
and replacement, improvements, sidewalks, interfund transfers
and related purposes.
21. Parks & Recreation Capital Improvements Fund - This fund shall
be used to account for revenues from grants, interfund transfers,
depreciation charges and other sources; and which are to be
expended for parks and recreation facilities improvements,
construction, equipment acquisition or replacement, and related
purposes.
24. Police Department Serial Levy Fund - This fund shall be used to
account for police department property tax serial levy; which
shall be expended for police salaries and employee benefits.
25. Fire Department E. M. T. Serial Levy Fund - This fund shall be
used to account for fire department e.m.t. property tax serial
levy; which shall be expended for fire department emergency
medical technician program.
. ..J;fi' ...
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.,.
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND, JACKSON COUNTY, OREGON, CALLING
A SPECIAL ELECTION TO SUBMIT TO THE VOTERS THE QUESTION OF CONTRACTING
A GENERAL CBLIGATION BONDED INDEBTEDNESS IN THE AMOUNT OF $1,700,000
TO FINANCE THE ACQUISITION OF LAND AND RIGHTS-OF-WAY Ai~D CONSTRUCTION
OF A NEW WATER RESERVOIR.AND WATER LINES, AND APPURTENANT IMPROVEMENTS
AND ALL COSTS RELATED THERETO.
WHEREAS, the City Couricil of the City of Ashland, Jackson
County, Oregon (the "City"), .has determined that there is a need to
acqu1re land and rights-of-way and for the construction of a new
reservoir and water lines for the City and appurtenant improvements;
and
WHEREAS, the costs are estimated to be $1,700,000; NOW
THEREFORE,
BE IT RESOLVED BY THE CITY OF ASHLAND as follows:
SECTION 1. A special election is hereby called for the pur-
pose of submitting to the qualified voters of the City the question of
contracting a general obligation bonded indebtedness in the name of the
City in a sum not to exceed $1,700,000. Bond proceeds will be used to
finance the acquisition of land and rights-of-way and the construction
of a new reservoir and water lines and appurtenant improvements for
the City and to pay all costs incidental thereto. The bonds shall
mature over a period of not more than twenty-five (25) years.
SECTION 2. The special election hereby called shall be held
within the City on the 15th day of september, 1987.
- .
SECTION 3. The City Recorder shall cause to be delivered to
the Elections Officer of Jackson County the attached Notice of Bond
Election, not sooner than twenty (20) days and not later than five (5)
days prior to the election: The Elections Officer is requested to
give the electorate of the City, not later than forty (40) days prior
to the election date, notice that the election shall be conducted by
mail in accordance with ORS Chapters 254 and 255, as amended.
SECTION 4. The Recorder shall give notice of the Special
Election by posting a copy of the. Notice in four' (4) public places in
the City of Ashland, and also at the City Hall. The Notice shall also
be published in one (1) issue of the Daily Tidings, a newspaper of
general circulation in the City, not less than ten (10) days prior to
the Election. No Voters' .pamphlet shall be published.
ADOPTED by the City Council of the City of Ashland, Jackson
County, Oregon on the' day of August, 1987.
MAYOR
ATTEST:
CITY RECORDER
RONALD L. SALTER
ATTORNEY AT LAW
84 THIRD STREET
ASHLAND. OREGON 97520
~.
'" .... .0,
NOTICE OF BOND ELECTION
CITY OF: ASHLAND
JACKSON COUNTY, OREGON
NOTICE IS HEREBY GIVEN that on Tuesday, september 15, 1987,
an election will be held within the City of Ashland, Jackson County,
Oregon. The election shall be conducted by mail. The following
questions will be submitted to the qualified voters thereof:
NO. 51 GENERAL OBLIGATION BOND AUTHORIZATION
QUESTION: Shall the City be authorized:to contract a general obliga-
tion bonded indebtedness in an amount not to exceed
$1,700,000.00?
EXPLANATION:
This measure, if approved, would authorize the City to
issue general obligation bonds in an' amount not to exceed
$1,700,000.00. Bond proceeds would be used to finance the
acquisition of land and rights-of-way for the construction
of a new reservoir and water lines, appurtenant improvements,
and to pay all costs incidental thereto. The bonds would
mature over a period not to exceed 25 years.
CITY RECORDER
RONALD L. SALTER
ATTORNEY'AT LAW
..... THIRD STREET
ASHLAND. OREGDN 97520
~tmnrandum
July 28, 1987
~o: Honorable Mayor and City Council
~rcnn: Brian L. Almqui,t, City Adm1ni'tr~
~ubjett Amendment to Electric Rate Schedules 25 and 30
In presenting the proposed electric rate schedules on
May 5 with respect to commercial electric rates, certain
assumptions were made on the last rate block of the above two
schedules. Experience with the first month of billings under
the new rates has not borne out our assumptions. As a
result, the rate structure actually reduces rates for our 22
largest customers which, when combined with the other 600
plus commercial customers, results in a zero increase for
the entire class of customers. You may recall that this
class of customers was to have increased an average of 7.9%
as reported in my memo to the Council dated April 29, 1987.
There is no problem with either Croman Corp. or SOSC since
they are on different rate schedules.
This can easily be rectified by changing this last rate
block on Schedules 25 and 30, as shown on the attached
resolution.
This rate change will affect only these 22 customers
and will still leave their billings about five percent (5%)
below those of Pacific Power & Light Company on the average,
whereas I had originally forecast a difference of about ten
percent (10%), including the Utility User Tax.
~ .
oj,
~~ . A:-f~
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 87-18
RELATIVE TO ELECTRIC RATE SCHEDULES 25 AND 30.
BE IT RESOLVED AS FOLLOWS:
SECTION 1: Resolution No. 87-18 is hereby amended by changing
Subsection A.2.c. of Schedule 25 from 2.760 to 3.381 cents per kwh
for all additional kwh over 20,000 kwh.
SECTION 2: Resolution No. 87-18 is hereby amended by changing
Subsection A.2.c. of Schedule 30 from 3.450 to 4.226 cents per kwh
for all additional kwh over 20,000 kwh.
SECTION 3: The foregoing amendment shall be effective with
electric meter readings taken on or after August 10, 1987 and
shall include energy consumption for a period of approximately
thirty (30) days prior to the meter reading date.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of
, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
r
.. (
... FORM No. lI_LEASE_lONG FORM.
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THIS INDENTURE OF LEASE, Made in duplicate at ._.__~!>~l~nd.t....2E~9:~n_._____...._ooo_ooo_.__,
... ................ ......... _.............. ....._ ._..., on this...~_I?,t:._...._.day of ....~~.:L y.__~._....._.....................__.,_...............__. 19J!.?,
by and between .....~~!?:g....~.~.:L.:L...~9.!?:g:...~.~.<;'!....~~~E~~..~.~!!~,!.._~~~!?,~,~~...~~~..~~.~.~...........................
hereinafter known and referred to as the lessor. (whether sinAular or plural) and....<;'.:!,!:Y.,.9.J...b.l?hJ.9,nQ,L...
.... ~._I~~'?:~_c:.~.P..~.1.._C::<:lr..!?~_r._~.~.~<:>~.._.......ooo ._..~._.................._..ooo_.._.........ooo... ......__._...~_.._.ooo_.__.__' hereinalter known
and referred to as the Jessee, (whether sinAular or plural);
WITNESSETH: That in consideration of the covenants, aAreements and stipufations herein contained
on the part of said lessee to be paid, kept and faithful1y performed by said lessee. the said lessor does hereby
lease, demise and let unto said lessee the premises known as ....l,lP.I?:t.~;!:.r..El....c:>.:t:.f:.~<;:.~....~.~.c:.e..f.......__._.............
Rooms #3 #4 #5 and #6 at 27 l/2 N. Main Street Ashland, Oregon
......__......__..__.........'--........f........__....ooo...............................ooo......_..__..........._000..........._..........--'-__..........._.................................._.....
..._.._...............____...........__..........................._._....nn.............n........._.............h...............-....................-..........................................--..--.
in the City of.........l.\.fiJ.1:l.~.!?:<;'!_..__...........ooo~............ State of...........2!~~<:l~.....................
TO HAVE AND TO HOLD said premises hereby leased for a period of.....!::~~...J.2)...;(-=~:.~.........__
.n....._____.nnn...uun........__......nunn....ou.un.....unu_n...uu.nn....n.____n.......nn___nn_n.n.....n...n......_.......__.nn....__.___n._____.___.._______.__
from the.......~~_~.....day oL.._..._>!.~~.Y.~____......._..............._.__.nn........' 19..8..1.., to and inc1udinA the....~.~.~.~:........day of
..............>!.~!1.~..................................:......................... 19..~.~.. said lessee payinA and yieldinA as rental therefor. durinA
. ($ 8, 40()) Eight ThQusand, Four llundred
sard term, the full sum of...............................:.............................................................................................................................
..un..............__......nn..unn......un.n..-...n.....nnn....-nn......----....-.--.-
.._........... Dol1ars,
lawful money of.the United State~. to.1Je paid as fol1ows:
""'-
The sum of $700.00, upon theexeciution ot thi,a le;J.se,
and the sum of $350..0-0. commencing or; the 1.5'':: day of Ju'ly,.l9B7
and continuing on the l.st day of. each month thereafter through
June 30, 1989, until the' full sum of $8, .400 sh.~ll have been
paid for the lease term.
That said lessee will make no unlawful, improper or offensive use of the premises; .that at the expiration of the
said term or upon any sooner- termint:tion 'of this lea'se, said lessee will 'quit and deliver up the premises, and all
future erections or additions to or upon the same, to the said lessor, or th9se havinA their estate therein, peace-
ably, quietly. in as Aoad order and condition (reasonable use and wearinA thereof, fire and other unavoidable
casualties ex""pted) as the same now are or may be put in by the lessor or those havinA their estate in the prem-
ises; that said lessee will not suRer nor commit any strip or waste thereof, nor make nor suRer to be made any
alterations or additions to or upon the same, nor assign this lease. nor underlet, or permit any other person or
persons to occupy the same, without the consent of the said lessor or those having their estata in the premises,
being first obtained in writing, and also that it shall be lawful for the said lessor and those having their estate
in the premises. at reasonable times, to enter into and upon the same, to namine the condition thereof.
~'"
"I
'V
PROVIDED always, and these presents are upon this condition, that if the said rent shall be in arrears
for the space of ....,!iiJl::t:y.J.~OL.c:li3,y~ ..... ....................................................... ..............., or if the said lessee
......__.. .... .......__ ....... ......representatives or assigns, shall neglect or fail to do or perform, and observe any or
either of the covenants hereinbefore contained, which on said lessee's part are to be performed, then and in either
of. the said cases, the said lessor, or those having their estate in the said premises lawfully may, immediately or
at any time thereafter, and while said neglect or de/ault continues, and without further notice or demand, enter
into and upon the said premises, or any part thereof, in the name of the whole and repossess the same, of their
former estate, and expel the said lessee, and those claiming under said lessee, and remove.. . on .... ........ effects
(forcibly. if necessary), without being taken or deemed guilty in any manner of trespass, and without prejudice
to any remedies which might otherwise be used for arrears of rent, or preceding breach of covenants.
Any waiver of any breach of covenants herein contained to be kept and performed by the lessee shall not
be deemed or considered as a continuing waiver, and shall not operate to bar or prevent the lessor from decJar.
ing a forfeiture for any succeeding breach, either of the same condition or covenant or otherwise.
Any holding over by the lessee after the expiration of the term of this lease, or any extension thereof,
shall be as a tenancy from month to month and not otherwise.
In the event any suit or action is brought to collect any of said rents or to enforce any provision of
this lease or to repossess said premises, the losing party agrees to pay such sum as the trial court may adjudge
reasonable as attorney's fees to be alJowed the prevailing party in such suit or action and in the event any ap-
peal is taken from any judgment or decree in such suit or action, the losing party agrees to pay sud) sum as
the appellate court shalllldjudge reasonable as the prevailing party's attorney's fees on such appeal.
IN WITNESS WHEREOF, the respective parties have executed this instrunient the day and year first
hereinabove written, in duplicate.
This form is not suitable for leasing a .'dwelling unit".
as defined in Section 5(3), Chapter SSg, Oregon Lawi
1973 as follows: .. 'Dwelling unit' means a structure or
the part of a structure that is used as a home, residence
or sleeping place by one person who maintains a house-
hold or by two or more persons who maintain a common
bou8ehold.'~ (See forms NaB. 244. 166,818).
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BE IT REMEMBERED, That on this........................day of .........!:\~g:~~.t................._._._................., I9..~.?,
before me, the undersigned, a......Notary..P.ubli.c:.........................................................................................................
in and for said County and State, person;'lly appeared the within named......T.\!ng..J\g,:!.J,.....HQn.g.~.._.................
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IN TESTIMONY WHEREOF, I have hereunto set my hand and
official seal the day and year last above written.
.____....... .____.n..._..___ .__.._ _.____...._ _ _______. .u...______... .n._.n...___....____......
Notary Public for
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~I
ASHLAND HISTORIC COMMISSION
Minutes
July 1, 1987
CALL TO ORDER
The meetin9 was called to order at 7:35 p.m. by Chairperson George
Kramer. Members present were Hal Cloer, Maxine Colwell, Margaret
Dode, Bob Edwards, Terry Grant. Jim Lewis and Lorraine Whitten
and Associate Planner Steve Jannusch, Crai9 Hudson was absent.
Minutes were taken by Edwards,
APPROVAL OF MINUTES
Cloer moved and Whitten seconded to approve the minutes of the
June 3, 1987 meeting. Motion passed. unanimously.
STAFF REPORTS
PA 87-091
Parkin9 'Variance.
119 7th Street
Philip C. Lang/Ruth M. Miller
Jannusch commended the owners for the previous remodel of the ex-
isting structure and noted that the addition would create a two-
story apartment. He said providing a paved parking space for
two additional cars might endanger the life of a monumental blue
spruce at the rear of the lot, but that in his opinion two
compact stalls could be provided without endangering the tree.
Owner Lang was present and said he had requested a variance
because he felt there is already sufficient parking and that additional
paving would degrade the area. Asked if paving blocks had been
considered as an alternative to paving, Lang said. he feared the
deeper excavation required for blocks would damage the root system
of the ornamental spruce.
Kramer assigned Cloer, Grant and Whitten to inspect the property on
July 3.
PA 87-088
Conditional Use Permit, Variance, Site Review
269 "B" Street
Jacquelyn and Jim Sims
Jannusch presented plans showing how the owners wish to convert an
existing residence to a two-bedroom traveler's accommodation by
,\ ;;-'"
""
/
Ashland Historic Commissipn
July 1, 1987
Page 2
the addition would be incompativle with the historic nature of the
house and that the Commission also recommend denial of a parking
variance. Motion passed unanimously.
Staff Permits
Kramer requested that at future Commission meetings, Staff presen
a report of approved permits revie~edby subcommittee mid-month
that did not come before the Commission in order that a formal
list of actions be maintained.
OLD BUSINESS
Butler-Perozzi Marker
Grant reported that she had reconvened the original committee
on the Perozzi Fountain and, after talking with other principals
involved, determined that.work had progressed to the point where
it would be possible to rededicate the Fountain as part of the July
4 activities. A bronze plaque will be ordered commemorating the
restoration and the park crew wi 11 install the marker on a stone
below the fountain.
Sign Ordinance
Whitten delivered sing ordinances received from Pasadena, California.
Kramer said he would study them before proposing any action. .
NEW BUSINESS
Staff Permit Criteria
Kramer explained uneasiness with the wording of the ordinance creating
the Historic Commission in that decisions are often required within
seven days of plans submittal, thus requiring action by individual
Commission members rather than the full Commission. Jannusch ac-
knowledged the problem, adding that, whenever possible, major decisions
are held for review.of the full Commission. He said an amendment
to the ordinance would be required to change the timing. Pending
development of an appropriate amendement, it was proposed that a
Commission subcommittee might meet regularly on the third Wednesday
of each month to review major projects.
SHPO GRANT
Kramer reported that Al Alsing had received a $2750 from SHPO
to study the Jesse Winburn site on Ashland Creek.
..... :t
t" 4-
I.
"
Ashland Historic Commission
July 1, 1987
Page 3
WCTU Drinking Fountain
Kramer reported destruction in an auto accident of a drinking
fountain at laurel and North Main. The fountain had been installed
originally by the Women's. Christian Temperance Union and the only
remaining one in the community is nOl'i at Nutleyand Granite Streets.
He said a new fountain has been ordered, but noted the historic WCTU
connection has been lost. It was recommended that Kramer write
appropriate city officials expla'ining the loss and ask for future
attempts to save items of historic nature. Grant agreed to write
a letter to the editor of the Daily Tidings to bring to public
attention the fragility of our historic heritage.
ADJOURNr~ENT
The meeting was adjourned at 9:20 p.m.
~. :. ~I
.-'" ,.1
>--'~.
CALL TO ORDER
MINUTES
FBO INTERVIEWS
AIRPORT RULES
AND REGULATIONS
4TH OF JULY
PARADE FLOAT
RAY HASSELL
TREES
TREE TRIMMING
ADJOURNMENT
MINUTES
ASHLAND AIRPORT COMMISSION
June 3, 1987
The meeting was called to order at l2:10 P.M. by
Vice Chairman Ron Bartley. Other Commissioners in
attendance were Ev Elerath, Ken Jones, Jerry Lausmann,
Bill Porter and Merle Mills.
The minutes of the May 6, 1987 regular meeting
were approved as written. .
It was decided to hold the FBO interviews at 7:30
A.M., June 11, 1987, at the Copper Skillet Restaurant.
This item will be placed on the next regular agenda.
The Commission discussed the possibility of entering
a float in the 4th of July parade. Glen Ward indicated
that he could provide a trailer and Nick Broussard is
considering offering his Christian Eagle. Discussion
will continue on this subject.
Ken Jones indicated that he had discussed tree trimming
with Ray Hassell. Mr. Hassell indicated a prior problem
with the City and would be sending a letter outlining
the problem.
Discussion took place concerning trees in the 7:l slope
at the north end of the runway. It was noted that most
of the trees are not on City property. Staff was
requested to look into the possibility of Obtaining
easements to trim the trees.
The meeting adjourned at 1:00 P.M.
t/ g"" (~
- Allen A. Alsing,
,
r ;;k~-'1~
Dfi'. of p/!iC
Works
, ,~
...
.~
CITY OF ASHLAND
PARKS AND RECREATION CCMITSSION
REGULAR MEETING
June 29, 1987
As the Chairman and Vice-Chairman were absent,
the Finance Officer, Commissioner Adams, chaired
the meeting. The meeting was called to order
at 7:00 P.M.
A'ITENDANCE:
Present:
Absent:
Adams, Pyle, Johnson, Mickelsen, Reid
Crawford, Nelson
I. ADDITIONS OR DELETIONS
There were no additions or deletions to the
agenda.
Commissioner Johnson made a motion to approve
the minutes of the Regular Meeting of
May 26, 1987, Commissioner Pyle seconded.
The vote was: 3 yes - ci no
II . APPROVAL OF MINUTES
III, BILLS AND FINANCES
Commissioner Johnson made a motion to accept
the eJ<Pendi tures for the previous month indicated
by Payables checks #9912 through 10025 in the
amount of $54,678.19 and Payroll checks #5928
through 6020 in the amount of $27,613.74.
Commissioner Pyle seconded.
The vote was: 3 yes - 0 no
IV. AUDIENCE PARTICIPATION ON THE AGENDA
A. Lincoln School proposal for community/school playground
Rose Marie Davis, Principal of Lincoln Elementary
School, and several parents of the school's
P.T.A. made a presentation to the Commission
concerning their efforts to improve the play areas and landscaping of
the school. Planning, fundraising and improvements made due to P. T . A.
involvement began as early as 1984. In 1986 parents and school staff
both agreed that the major priority at this point in time Was to improve
the playground equipment. The group asked for assistance from the
,
., ..~
ASHLAND PARKS AND RECREATION COfIMISSION
Regular Meeting - July 29, 1987
PAGE 2
~.
Lincoln School P.T.A. - continued
Parks and Recreation Commission in funding the project on the rationale
that the school grounds were used by a larger population than just the
school age children during school hours. They explained that it was
their understanding that the Commission has set a policy concerning
using school grounds as community/school parks and felt that their
school's play area was appropriate for that kind of school/park project.
Midge Maurer made a presentation concerning the neighborhood and
population which the school serves. Allison Laughlin made a presentation
concerning the P. T . A. 's current funds and fundraising efforts, The
group presented its overall plan for improvement of the playground area
and indicated that the district superintendent was supportive of the
plan al though it had not as yet been taken before the school board.
In discussion, Commissioner Adams asked what funding was currently
available for the project and exactly what the group was asking of the
Commission. Allison Laughlin responded that the P. T ,A. and school
district would be taking care of all the landscaping, smaller pieces of
playground equipment and maintenance. The Commission was being asked
to fund the large modular structure similar to the Natureville V placed
in Lithia Park and at Helman School. Commissioner Pyle confirmed that
the group was asking that the Commission fund the purchase of the
modular piece of equipment for an approximate cost of $12,216.
Commissioner Adams asked whether or not their were still funds available
to the P. T .A. which could be used to match a contribution from the
Commission for the purchase of the piece of equipment. Allison Laughlin
responded that it was their hopes to spend their funds on other aspects
of the project and felt it was simplest to ask the Commission to purchase
one specific piece of equipment rather than just donate to the project
in general.
Commissioner Pyle asked Mr. Mickelsen what funds might be available to
the Commission for this kind of project, Mr. Mickelsen responded that
currently Brinkworth Bequest funds were the only funds available to the
Commission for projects not located on dedicated park lands and that
currently there was about $50,000 in Brinkworth not yet committed to
other projects.
In general discussion of other projects in which the Commission has
shared costs with other agencies, it was determined that in the past the
Commission has cooperated with a wide range of amounts of financial
support and kinds of long-range agreements in developing ccmununity/school
parks in other areas. The one consistent element to all the agreements
is that there was shared funding among the various groups involved such
as the school district, the college, Little League, and two other
P.T.A. groups. Commissioner Pyle cormnented that he saw this request as
similar in that the Lincoln School P.T.A. has raised several thousand
,')
"
ASHL.l\ND PARKS AND RECREATION CCJMI1ISSION
Regular Meeting - June 29, 1987
PAGE 3
Lincoln School P.T.A. - continued
dollars for the project as a whole and also has the support of the school
district staff and personnel. He indicated that he believed the "match"
of funds was there even though the group was asking that the Cormnission
fund the whole cost of the one large piece of equipnent.
Commissioner Adams asked Director Mickelsen for his opinion on the
planning design presented by the group. He indicated that the plans
developed by the Lincoln P. T .A. were .very similar to those developed
for Li thia Park and for Helman School and that those plans .were the
ones which children seemed to like and use a lot. He said that he saw
no conflict with the straightforward purchase of the one piece of
equipnent by the department and that, if the P.T.A. group followed
through with their plans, the area would become a fine Community/school
park area.
Director Mickelsen said that, if the Commission chose to allocate the
funds being requested, 'he would like to see an agreement worked out
with the school district concerning two important elements: ongoing
maintenance of the equipment and guaranteed completion of the balance
of the proposed development of the area.
f'Ol'ION
Commissioner Pyle made a motion to allocate $12,216 from Brinkworth
Bequest funds to be spent for a modular piece of playground equipnent
similar to that in Lithia Park to be placed on the Lincoln Elementary
School grounds for the purpose of developing a community/school park
provided that a sui table agreement can be worked out with the Ashland
School District particularly regarding ongoing maintenance of the
equipnent and completion of the total concept of the project.
Commissioner Johnson seconded.
The vote was: 3 yes - 0 no
By general agreement it was determined that Commissioner Adams would
work with Director Mickelsen and the Lincoln School P.T.A. to work out
an acceptable agreement with the school district.
B. Betty Elerath - Southern Oregon SWim Association
Betty Elerath. Secretary for SOSA, was present
in the audience in response to a Commission
invitation to explain more about their
organization to the Commission regarding the program they offer for
young people. Mrs. Elerath explained that all fees charged to members
of the swim club go back into the club for medals, to pay for coaches,
and for purchasing swim time in pools. She said that no child who was
genuinely interested in competitive swimming would be turned away for
the lack of ability to pay. Everyone except the coach and lifeguards
who work the deck are volunteers. The group runs fund raising events
periodically to offset some of the expense.
,:) \,;
ASHLAND PARKS AND RECREATION CCM>1ISSION
Regular Meeting - June 29, 1987
PAGE 4
.
Betty Elerath - Southern Oregon Swim Association - continued
Commissioner Adams thanked Mrs. Elerath for coming to speak to the
Commission. Mrs. Elerath thanked the Commission for its support for
the recent Shakespeare Meet which was held at the Meyer Pool.
C. Mike Cady - Ashland Tree Commission
Mike Cady, Chairman of the Ashland Tree
Commission, made a presentation requesting that
the newly dedicated park =rently known as the
Lord Property be used to commemorate the bicentennial anniversary of
the Signing of U,S. Constitution. The concept would be to create a
living legacy to permanently commemorate the Constitution. The Tree
Commission suggested that a portion of the park could be planted using
native trees and shrubs. It was also suggested that the park could be
dedicated on September 17, 1987 as Constitution Park.
In discussion, the Commissioners responded in support of the idea but
had some hesitation about naming the park "Constitution Park."
Mr. Cady said that it was not necessary to use the name the "Constitution
Park" in order for the park to be used as a living legacy.
MJTION
Commissioner Johnson made a motion to set aside a portion of the park
commonly known as the Lord Property to create a living legacy in
commemoration of the 200th anniversary of the signing of the U.S.
Constitution. Commissioner Pyle seconded.
The vote was: 3 yes - 0 no
The Commission decided to seek public input for ideas for a name for
the new park but prior to September 17th when the park would be dedicated
as a living legacy in celebration of the U.S. Constitution.
D. Lance Pugh - Bluebird Park
Lance Pugh, a citizen who owns property adjacent
to Bluebird Park, was present to make a request
of the Commission that he and his associates be
given permission to build a stairway from the corner of Walker Street
and E. Main Street down into Bluebird Park. He indicated that the City
Planning Department has approved of the concept and has offered to
supply appropriate lighting and fixtures to open up Bluebird Park. He
said that he and his associates would bear the entire cost of the
improvement and that once the project was complete it would be owned by
the city and become just another part of the park.
\~:i:J ":'
ASHLAND PARKS AND RECREATION COM'1ISSION
Regular Meeting - June 29, 1987
PAGE 5
~
Lance Pugh - Bluebird Park
MJTION
After some brief discussion, Commissioner Johnson made a motion to
accept Mr. Pugh's proposal under the stipulation that the Parks and
Recreation Department staff have the opportunity to approve all plans
prior to beginning the project, have the opportunity to approve of the
finished product before it is accepted by the department as completed,
and that the department have to bear no cost in the construction.
Commissioner Pyle seconded.
The vote was: 3 yes - 0 no
In discussion on a separate topic, Mr. Pugh asked the Commission to
consider the possibility of exchanging the small triangular piece of
property in Bluebird Park on the far side of Ashland Creek for another
piece or property nearby. At this time the small piece of 'property is
not accessible and appears to' be of no practical and very little
aesthetic value to the community. Mr. Pugh's proposal was that that
small triangular piece of property be exchanged for another piece of
property which would act as a link between Bluebird Park and the Newberry
property which the City was possibly considering as a parking facility
in the downtown plan.
Both the Commissioners and Mr. Pugh agreed that it was very difficult
to visualize specifically which small piece of property he was proposing
to swap for the small triangular piece of Bluebird Park when not actually
on the site. Also, although many conditions and details were generally
discussed, consensus among the Commissioners was that it was not an
appropriate time to attempt to iron out details pertaining to a possible
land swap. However, the Commission assured Mr. Pugh that the concept
seemed favorable to all parties and it was willing to actively have the
proposal pursued as to details and legalities.
Commissioner Johnson was appointed to work with the Director and
Mr. Pugh to determine the exact location of the property to be swapped
and to follow the progress of the proposal.
V. AUDIENCE PARTICIPATION NOT ON TIlE AGENDA
None
VI . OLD BUSINESS
A. Information regarding skateboard facilities
The Commission reviewed information received on
various skateboard facilities throughout the
country. After reviewing the material the
Commission decided to continue to pursue the
concept and investigate various possible sites
.go!
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ASHLAND PARKS AND RECREATION CCMI'lISSION
Regular Meeting - June 29, 1987
PAGE 6
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Skateboard area - continued
.
and means of creating a facility which could best serve the CCJllll11tlI1i ty.
CDlmnissioner Pyle had several ideas which he wished to see investigated.
Commissioners Adams and Pyle were appointed as Commission representatives
to approach the City to try to find a means of developing a skateboard
area.
VII. NEW BUSINESS
A. Request for additional day for Saturday Market
Judy Bunch, manager of the Marketplace, mp.de a
request to the Commission to allow the
Marketplace to operate on July 5, 1987.
KlTION
Commissioner Pyle made a motion tO,grant the
request. Commission Johnson seconded.
The vote was: 3 yes - 0 no
X. CORRESPONDENCE, CQ!>IMUNICATIONS, DIRECTOR'S REPORT
IX. ITEMS FRCM THE CCJMIIISSIONERS
A. Letter of resignation - Commissioner Nelson
Gary Nelson, Commissioner holding Position #5,
submitted a letter of resignation to the
Commission indicating that he did not feel that
he could continue to serve on the Commission at this time due to a
possible conflict of interest. He regretted having to resign from the
Commission, but felt that to be technically legal he should do so.
The Commission accepted the resignation and decided to request of the
City Council that they be given permission to interview for a replacement
for the pesi tion and then make a reccmnendation to the Council for
appointment.
X. NEXT MONTH I S AGENDA
The next Regular Meeting was set for Tuesday,
July 28, 1987 at 7:30 P,M.
XI. EXECUTIVE SESSION
The Commission recessed to Executive Session to
discuss salary negotiation.
.' .
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ASHLAND PARKS AND RECREATION Ca-1MISSION
Regular Meeting - June 29, 1987
PAGE 7
.
u
XII. SALARY NEGOTIATIONS
rmION Commissioner Johnson made a motion to approve a
new salary scale and vacation schedule for
department employees and to add an orthodontic
plan to the department insurance program.
Commissioner Pyle seconded.
The vote was: 3 yes - 0 no
Wi th no further business, Conunissioner Adams
adjourned the meeting.
XIII. ADJOURNMENT
Respectfully submitted,
Arm Benedict
Management Assistant