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Home My WebLink About1987-0721 Regular Meeting IMP01?TANT: ~ '- Any cA;UZen tLttencUng CocmU.t mee.Ung6 may 6peak on any ,uem on -the agenda, wt.te66 ,u ,u, -the 6u.bjec.t 06 a pu.blic. hewng wlUc.h haLl been c..t06ed. 16 you. w<.6h -to 6peak p.teaLle we and a6.t;e.JL you. have been Itec.ogluzed by-the ChMIt, g-l.ve YOUA name and ' a.ddtteM. The ChaVr. w.i.U -then ctUow you. :to 6peak and a..t60 -l.n60Ju1l you. aLl -to -the amocm;t 06 time ctUo.t:ted -to you.. The.t.i.me gJu1.J1:ted w<.U be dependen-t -to 60me ex.:ten.t on -the natUAe ,06 -the ,uem cmdeJt d<.6c.u66-l.0n, -the I1wnbeJt 06 peop.te who w<.6h to be heCl/td, and the .teng.th 06 the agenda.. AGENDA FOR THE REGULAR MEETING ASHLAND CITY COUNCIL JULY 21, 1987 ~. PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers / II. /III. /IV. / / ROLL CALL APPROVAL OF MINUTES: Regular Meeting of July 7, 1987 PUBLIC HEARINGS: 1. Appeal from a decision of the Planning Commission approving Planning Action No. 87-051, a site review for a microwave antenna at 6th and E. Main Streets. ~ 2. Proposed paving of Wrights Creek Drive from Grandview Drive to Orchard Street. V. COMMUNICATIONS, PETITIONS'& REMONSTRANCES: 1. Petition from Raymond Hanson requesting naming of alley off Nursery Street near N. Main Street. VI. UNFINISHED BUSINESS: /1. Resolution urging the Governor to designate Jackson & Josephine Counties ~s an Economic Development District. ,,(Oral presentation by Liz Shelby, Jackson Co. Econ. Dev. Council clarifying organizations for economic development) ~ Oral report by Director of Public Works on status of Barbara street sealing and discussion with representative from Asphalt Paving Institute. ~ecommendation by City Administrator on purchase of hangars at Ashland Municipal Airport. VII. NEW & ~rrSCELLANEOUS BUSINESS: ~Memo from Municipal Judge requesting ordinance allowing only lawyers admitted - to the Oregon State Bar to represent others in Municipal Court. ~uest by Planning Director to submit grant request to Jackson County Econ. Dev. Council for lottery funds for downtown parking acquisition and improvements. ~u-morandum from'the City Administrator concerning Bond Issue for West Side ~:ter system for September 15, 1987 election ballot. VIII. PUBLIC FORUM: Business from the audience not included on the agenda. Gil 'ft; 0<"" , I IX. ORDINANCES. RESOLUTIONS & CONTRACTS: ~First reading of an ordinance authorizing and ordering the improvement of ~ Hersey Street between Water and Oak Streets under the F.A.U.S. program. ~irst reading of an ordinance authorizing and ordering the improvement of Wrights Creek Drive from Grandview Drive to Orchard Street. ~second reading by title only of an ordinance levying property taxes for the 1987-88 fiscal year. ~ Resolution concerning the selection process of the Administrator of the Ashland Community Hospital. ~Reso1ution authorizing funds and accounting methods for 1987-88 fiscal year. ~eso1ution endorsing an application for State lottery funds for the ~evelopment of the Ashland Performing Arts Center. X. OTHER BUSINESS FROM COUNCIL MEMBERS XI. ADJOURNMENT Attachments: 1. Minutes of Boards, Commissions and Committees 2. Departmental Monthly Reports - June 1987 :t).I.--- .p ROLL CALL PRESENTATION FROM ASHLAND TEEN CTR. APPROVAL OF MINUTES - PUBLIC HEARING: Hersey St. Impr. Water to Oak St. MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL July 7, 1987 Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Bennett, Acklin, Laws and Arnold were present. Elerath arrived seconds after the roll call. Reid was absent. Patti Busse, Ashland Teen Center, thanked the Council for their continuing support and presented a certifi- cate of appreciation to the City. Acklin moved to approve the minutes of the regular meeting of June 16, 1987. Bennett seconded the motion which passed unanimously on voice vote. City Administrator Almquist explained that a public hearing was held previously on the improvement of Hersey Street between North Main and Water Streets, but in order to receive F.A.U.S. funds the City will need to include the section from Water Street to Oak Street in the project. The property owners have signed 55% in favor, with a guaranteed assessment of $25.00 per front foot. The required bridge over Ashland Creek will make the project more expensive for the City. The public hearing was opened. Fred Roberts, 143 Nutley Street, asked if the extension of the project would affect his building on Hersey St. and Director of Public Works Alsing stated it would have an affect, and the City would work with him on this aspect. On a question from Mr. Roberts as to how the bridge construction would be funded, Almquist answered it may be possible to get gas tax monies. Bennett moved to instruct staff to bring back an ordinance ordering the improvements, Acklin seconded the motion which passed unanimously on voice vote. :OMMUNICATIONS, PETITIONS & REMONSTRANCES: Oregon Comeback Dr. Ralph Wehinger and Jim Massey, both of the Jackson Committee County Economic Development Counci~'s Technical Advisory Committee, explained that Committee's efforts in identifying a strategy for application for economic development monies, pursuant to House Bill 3011. Forensics Lab On a question from Mayor Medaris as to when the groundbreaking for the new Forensics Lab would take place, Dr. Wehinger said possibly the first part of September. 7/7/87 P. 1 Reqular Meeting '*1'" ,- Ashland City Council 7/7/87 P. 2 PETITIONS & REMONSTRANCES: (Continued) Everett Swain, Surveyor, spoke on behalf of his client, W.C. Alleman, requesting permission to cut pavement under moratorium on Winburn Way for sewer line and manhole installation. Acklin asked if the owner had been notified prior to the overlay of Winburn, and Alsing said possibly not because his property fronts on Granite Street. Laws moved to grant the request with condition that boring be done if possible; Acklin seconded the motion which passed on voice vote. Bennett, Acklin, Laws and Arnold, AYES, Elerath, NO. COMMUNICATIONS, Winburn Way Pavement Cut Request High St. Alley Vacation - Set P.H. Parks Commission Procedure to Fill Vacancy UNFINISHED BUSINESS: Chip Sealing (Diane & Barbara Streets) Robert Sposato, 334 High Street, was present and said August 4, 1987 was convenient for him, as a date on which to hold the public hearing. He briefly showed the Council a drawing of the proposed plans for the alley. Acklin moved to set the public hearing for August 4, Laws seconded the motion which passed unanimously on voice vote. A letter from the Ashland Parks & Recreation Commission was read concerning their procedure to fill a vacancy on the Commission, left by the resignation of Gary Nelson. Arnold moved to approve the procedure, Bennett seconded, all AYES on voice vote. A memo from Public Works Director Alsing was read concerning the chip-sealing program. Arnold said the problems on Barbara and Diane Streets should be dealt with now and a plan and deadline established. Arnold asked if quality of work on Laurel and Oak Streets was same as on Diane and Barbara Sts. Alsing said Diane is fine but Barbara needs traffic load to turn rock and work it into asphalt. Jerry Glossop, Street Division Foreman, explained that Diane needs traffic load and the oil needs to remain at constant tempera- ture for rock to settle in. Arnold asked if property owners present would like to speak. Jack James, 2999 Barbara St., said if the oil was bad the chip seal would never set up and suggested grading if off. Wilbur Hart, 2797 Diane St., reviewed his letter to Council of June 24, asking why a relatively new street was chip-sealed instead of one in worse condition, what the City was going to do about it, and what the time frame would be. Alsing explained the process works best when used on a seven-year old street, prior to the start of deterioration. Mark Ahalt, 2970 Diane St., said this street only serves 16 residences and age of the street should not be the only criteria. Peter Messenger, 2959 Diane St." felt property owners should have been made aware of the nature of the paving prior to being done, and agreed that a solution was necessary, especially on Barbara Street. Alsing said supplier's representative looked at streets and said oil had been applied too heavily; 7/7/87 P. 2 ~.-,'t Re;qular Meeting UNFINISHED BUSINESS: Chip Sealing (Cont'd. ) NEW & MISCELLANEOUS Monthly Financial Commentary Land-use Ordinance Amend., Set P.H. Wrights Creek Dr. Impr. - Set P.H. Emergency Pvmt. Cut Hangar Purchase Ashland Airport PUBLIC FORUM: Request for Letter Recommendation Ashland City Council 7/7/87 P. 3 (Continued) Council instructed staff to prepare report for next meeting concerning a reasonable time frame for the street to set up. City Attorney Salter suggested locating someone knowledgeable to decide if the oil was bad and how the street could be fixed. BUSINESS: Laws moved to accept seconded the motion, and place on file and Acklin all AYES on voice vote. Almquist recommended the public hearing be set for August 18, 1987 instead of August 4. Arnold so moved, Acklin seconded the motion which passed unanimously on voice vote. A Resolution setting a pUblic hearing for July 21, 1987 was moved up on the agenda and read. Laws made a motion to adopt same and Arnold seconded the motion. Elerath left room at 8:55 P.M. Remainder of Council voted YES on roll call vote. (Ref. Reso. No. 87-29) A letter from the Water Quality Division was read notifying Council of an emergency cut of new pavement made at 600 Ashland Street to repair water leak. No action necessary. Elerath returned at 8:58 P.M. This item was deferred to the next meeting. Lance Pugh, Ashland Performing Arts Center, told of matChing funds grant of $500,000 the Center had received,and the Center is now applying for $500,000 grant from the Regional Economic Development Council. He requested a formal letter of recommendation/support from the Council, who agreed to support the Center. A letter will be prepared over the Mayor's signature with a resolution to follow. ORDINANCES, RESOLUTIONS & CONTRACTS: Property Taxes First reading of an Ordinance levying property taxes from July 1, 1987 to and including June 30, 1988 was held. Bennett moved to second reading and Acklin seconded the motion. Elerath voiced objection to taxing people for police and fire services while providing money in budget for private organizations. Laws felt it was a matter of difference in priorities and the tax levies were for expansion of police and fire services, not funding basic services. Acklin said the levies provided approximately twice the funds as was given to private organizations. On roll call vote, Elerath, NO; Bennett, Acklin, Laws and Arnold, YES. 7/7/87 P. 3 Regular Meetinq .~'~ Ashland City Council 7/7/87 P. 4 ORDINANCES, RESOLUTIONS & CONTRACTS: (Continued) F.A.A. Grant Offer Almquist outlined the grant offer of $50,000 from the F.A.A. which was to be used to reconstruct the hangar taxiways and replace the airport beacon. This amount is 90% of the cost to do the project. The Resolution accepting the grant was read, Acklin moved to adopt and Elerath seconded the motion. All AYES on roll call vote. (Ref. Reso. No. 87-30) Economic Dev. Districts Abstract of Vote Police & Fire Serial Levies OTHER BUSINESS FROM Glenwood Drive Parking Request from Guanajuato Cable TV Rate Increase Ashland Community Hospital This item was deferred until Liz Shelby from the Jackson County Economic Development Council is able to attend meeting and further explain how the Oregon Comeback program and proposed Jackson-Josephine County Economic Development District will tie in. No action taken. A Resolution declaring the canvass of the vote at the special election for Police and Fire Serial Levies on June 30, 1987 was read. Laws moved to adopt same, Elerath seconded the motion which passed unanimously on roll call vote. (Ref. Reso. No. 87-31) COUNCIL MEMBERS: A memo from Public Works Director Alsing was read requesting amendment of Resolution No. 87-12 which prohibits parking on the South side of Glenwood Drive. Property owners requested the change. Acklin moved to place item on the agenda, Bennett seconded the motion which passed unanimously on voice vote. The Resolution, providing for the prohibition of parking on the North side and amending Resolution No. 87-12, was read. Laws made a motion to adopt; Bennett seconded the motion which passed unanimously on roll call vote. (Ref. Reso. No. 87-32) Almquist referred to a letter from the Volunteer Fire Department of Guanajuato, requesting assistance from Ashland in obtaining equipment and protective clothing, and reported that Lee Roy King, Fire Chief, is looking into it. Elerath and Mayor Medaris voiced support of this assistance. A letter from McCaw Cablevision was distributed to Council which is notification of a rate increase for their services. No action necessary, information only. A discussion was held on a resolution prepared by Councilor Arnold concerning the Council's responsi- bilities toward the administration of Ashland Community Hospital, with emphasis on Council's involvement in the selection of a new Hospital Administrator. The Mayor advised Council that a letter was forthcoming from Walt Hoffbuhr, President 7/7/87 P. 4 - Regular Meetinq ~""""f' . OTHER BUSINESS FROM A.C.H. (Cont'd.) S.O.J.I.C. Update Ashland Library Tidings Reporter ADJOURNMENT Ashland City Council 7/7/87 P. 5 COUNCIL MEMBERS: (Continued) of the Hospital Board of Directors, concerning the appointment of RObertStrowbridge as Interim Administrator until a replacement for Tom Mack, who recently resigned, could be found. It was agreed that the Hospital Board is doing a good job of running the Hospital and Council would like to show their interest and support. Acklin is ex-officio member of the Board representing the Council. City Attorney Salter said City Ordinance provides for the Council to confirm appointment of an administrator. Laws and Acklin felt No. 2 of the proposed resolution should be deleted. Staff will bring the resolution back to the next meeting with the deletion of item No.2. Arnold gave a brief report on the activities of the Southern Oregon Justice Information Council and told of a new program which will be set up on Jackson County's computers, and Charged on a cost basis. He further explained it should be an improvement in the system and in a year should make better information available at lesser cost. Elerath asked for a written report of the Council's activities. Arnold will provide same. Acklin relayed a message from Bob Wilson, Ashland Library, that the new Library Director would be on hand Thursday evening, at the Library, ,to get acquainted. Chris Frisella, reporter at the Ashland Daily Tidings, announced this as the last Council meeting he will be covering for Ashland. Chris is moving to Anchorage, Alaska to work on a newspaper there. The Council thanked Chris for his excellent coverage of their activities and the City in general, and wished him the best of luck in his new position. The meeting adjourned at 9:55 P.M. Nan E. Franklin C:ity Recorder L. Gordon Medaris Mayor 7/7/87 P. 5 "'. -.,. . _r-,.w"","" pg 37-051 THE AD HOC COMMITTEE OF CONCERNED CITIZENS Warren Charles Goines, Chairman Zelpha Hutton, Coordinator Barbara Droscher, Secretary Robin Guerin, Treasurer Rita Wood, Support Services May 28, 1987 Ashland City Council City Hall Ashland, OR 97520 I ~ Re: APPEAL OF PLANNING COMMISSION DECISION OF MAY 13, 1987 ON PACIFIC NORTHWEST BELL MICROWAVE TOWER This is a petition of the Ad Hoc Committee to the Common Council to appeal the May 13, 1987 decision of the Planning Commission. The Ad Hoc Committee cites as the basis of appeal 1. Article IX, Section 1, of the Ashland City Charter. 2. Chapters 2.12, 2.14 and 2.24 of the Ashland Municipal Code. 3. Chapter 18.04, Sections 18.68.090, 18.68.120, 18.104.010, 18.104.040, 18.104.050, 18.108.050, 18.108.070, 18.108.080, 18.108.120, 18.108.150. 4. Ordinance No. 1553, dated February 20, 1968. We assert: That the erection and operation of the PNB antenna will adversely and directly affect the liveability of our neighborhoods, the integrity and ambience of the Historic Distric, the aesthetics of the District, and the health and welfare of the citizens of Ashland; That the interpretation of the City Attorney's opinion on the approval or denial of the PNB site plan is flawed; and That the Planning Commission failed its duty' to the Citizens of Ashland to hear citizen concerns, and thereby ignored such concerns in its decision. (Page 1 of 2) 'C,)-, ... ~ ........ - . We therefore request the Common Council of the C~ty of Ashland to: 1. Deny the PNB application; and 2. Amend Section 18.68.120 of the Ashland M~nicipa1 Code; and further, to amend the Ashland Municipal Code to require that permits issued to Pacific Northwest Bell for antenna structures be subject to all laws and regulations pertaining to "conditional use". THE AD HOC COMMITTEE OF CONCERNED CITIZENS /1/ --C. b/'---=, Warren Charles Goines, Chairman 123 Sixth Street, Ashland, OR 97520 Enclosure: Check of $50 for the filing fee. cc: Ashland Planning Commission Ashland Historic Commission (Page 2 of 2) :.-....)... TO: Mayor and Members of the Common Council DATE: June 4, 1987 FROM: Ronald L. Salter City Attorney SUBJECT: Pacific Northwest Bell Tower ; Application Ladies and Gentlemen: I have had occasion to discuss the above application , with a Charles Best, one of the attorneys for Pacific Northwest Bell. He does realize that there is substantial opposition to their proposal, and greatly stressed the openness of the company to any suggestions so as to make the application more acceptable. He says that they have studied it 100 different ways, and the next best alternative is to run a fiber-optic cable at a cost of some $556,000. The Rate Commission will not allow them to add that cost to the rate paid by the consumer, and thus they are stuck with their present proposal. He stressed that Pacific Northwest Bell wants to always be a good corporate citizen of our town, as well as all towns, and wants to be on a friendly basis. I convey this to you so that you will be informed, and also, of course, so that if any of you come up with any ideas, please feel free to contact me, or Pacific Northwest Bell. Respectfully submitted, RONALD L. SALTER City Attorney RLS/pc cc Planning Department Brian Almquist /' RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 ~;.....'O \...-) u STAFF REPORT May 13, 1987 ~E ADDENDUM , On February II, 1987, the Planning Commission reviewed the application for the placement of a parabolic antenna on top of the phone building at the northeast corner;of sixth and East Main Street. After lengthy discussion, the Planning commission denied the application based on the findings that it did not comply with the Site Design Guidelines. A copy of those findings are attached in this report. ; Following the denial, Staff was contacted by the applicant, and at that time was informed that their plan was to install an alternate linking system in lieu of that originally proposed. Approximately a month passed after which time the applicants once again contacted Staff stating their intention to reapply, contending that the Planning commission did not have the authority to deny the application. Staff then consulted with the City's legal counsel for an opinion with the City attorney responded with a letter (enclosed) stating that based on the structure of the Ordinance (Section 18.68.120) the use is permitted outright in any zone, and that the Commission could not deny the;application but only has the power to amend the plan to be more closely compatible with the area to "minimize adverse effects on surrounding property owners or the general public". Based on this, the Commission is again reviewing the application. Changes proposed include a reduction to 15' of height above the roof line (the previous application was for a 20' high antenna) and the applicant is proposing two alternatives relative to the potential mitigation of the visual impact. These are, (I) to leave exposed the six foot antenna or (2) to enclose it in an architectural shield which would be painted in attempts to blend with the skyscape. Staff's position would be to support the enclosure"around the antenna, however, this may be better decided after the receipt of public testimony at the public hearing. To further reduce the visual impact on the adjacent uses, additional mature evergreen plantings should be placed around the perimeter of the building, and street trees placed in the park row, 8-10 feet in height, a minimum of one for every 30 feet of street frontage. I - , ...~~~ i"";'1 'C5I (01;-;'-.::\ '<!.:I STAFF REPOR;r' February II, 1987 " k :r;rf';V .--- PLANNING ACTION: 87-010 APPLICANT: Pacific Northwest Bell LOCATION: Northeast Corner of 6th and East Main Streets ZONE DESIGNATION: C-I COMPREHENSIVE PLAN DESIGNATION: Commercial ORDINANCE REFERENCE: 18.24, 18.72 and 18.100 REQUEST: A Site Review to place a 6' parabolic antenna atop a 22' tall mast on the roof of the Pacific Northwest Bell office building I. Relevant Facts 1) Background - History of Appllcation: There are no planning actions of record for this site. 2) Detailed Description of the Site and proposal: Subject parcel is irregularly shaped abutting East Main Street-for approximately 177' with a frontage on 6th Street for 130' 4 ". The existing structure on site is a 6840 square feet building owned by Pacific Northwest Bell which serves as a central office building and equipment station. A small landscape strip abuts the structure adjacent to the East Main and Sixth Street right-of-ways. Parking is located on the north and east of the structure which is paved. Adjacent land uses include single and multi-family residential uses to the east, west and north while the Ashland Cemetery is located directly to the south across East Main Street. The proposal is to place a six foot parabolic antenna on a 22' tall mast which would be located oh top of the roof of the existing building. It would be located approximately 20' from the north building wall and approximately midway between the east and west walls of the structure. The dish would be mounted such that it would be facing east with an overall height frqm the East Main frontage of approximately 38 feet to the top of the mast, approximately 37' to the top of the dish while the north elevation would the tallest reaching approximately 42' 6" from finished grade to the top of the mast, and 4l' 6" to the top of the dish. No additional services would be required for the proposed use. - I - ~'.1r ..." ~.- '. -j '.: \..../ , \ V II. project Impact Staff recognizes the positive impact of the proposal as prepared. It would enable Pacific Northwest Bell to provide state of the art telecommunications to the customers of the Ashland area providing a link between Ashland and the South central Oregon area. The negative impact is how the structure will impact the area visually. Though it is located on a non-historic structure, it is, in fact, in the historic district with adjacent uses predominantly residential and a majority of the surrounding structures were constructed around the turn of the century. The claim by PNB is that the structure height is necessary in order to compensate for signal accuracy anticipating an additional three feet of growth by trees to the east of the dish. Their estimates are that three feet of tree growth would occur in about a 10 year period. Staff discussed the options of spreening this device early on with the developer. The initial plans involved the construction of a tower that would enclose on three sides of the structure. Staff felt the screen would be more intrusive than a single pole secured by guide wires. Staff believes that the excessive height of the subject structure will be intrusive to this predominantly historic area. We understand the concerns that the utility has relative to ample reception in transmitting, however, we feel that the height is to much for this specific location. Typically, this proposal would have been reviewed as a Staff Permit but due to the excessive height in question, Staff elected to make this a Site Review to be approved by the Planning Commission. The Planning Commission, according to Section 18.72.070, has the authority to "restrict heights of new buildings or additions over 35' and increase setbacks up to an additional 20'. We pelieve that though the applicant has sited concerns with a lower height for the tower, at this location it is not suitable. If it cannot be limited in overall height to 35', then in our opinion it is not proper for this location. III. Conclusions and Recommendations Should the Planning Commission choose to approve this application, Staff would make the following recommendations: I) That the overall height of the structure not exceed 35' from the existing grade on the site. 2) That the applicants install street trees along the East Main Street frontage, one for every 30' of street frontage, a minimum of 8-10' in height, and to be chosen from the Ashland street tree list. - 2 - {, ' , ~..'- .-......:..-. , ',,---, Ie.) BEFORE THE PLANNING COMMISSION CITY OF ASHLAND, OREGON MAY 13, 1987i IN THE MATTER OF PLANNING ACTION 87-0SI, A REQUEST) FOR A STAFF PERMIT AND SUBSEQUENT SITE REVIEW ) FINDINGS, TO CONSTRUCT A IS FOOT, 3 INCH MICROWAVE ANTENNA ) CONCLUSIONS ATOP THE PACIFIC NORTHWEST BELL STRUCTURE LOCATED ) AND ORDERS ON THE NORTHEAST CORNER OF SIXTH AND EAST MAIN ) STREETS. ) APPLICANT: PACIFIC NORTHWEST BELL ) RECITALS: ,,' 1) Tax Lot 9000, 9100, and 9200 of 39lE 9AC is the present location of a 6840 square foot structure owned by Pacific Northwest Bell and utilized for switching purposes. Zoning is R- 2, low density multi-family residential. I I 2) This application is a resubmittal of a previously denied proposal to construct a six foot diameter parabolic antenna to be used for the reception of microwaves utilized for telecommunication purposes. . 3) Section 18.68.120 states that for utilities, "The erection, construction, alteration or maintenance by public utility or municipal or other governmental agencie~ of underground or overhead gas, electrical, steam or water transmissionor distribution systems, collection, communications, supplier disposal systems, including poles, towers, wires, mains, drains, sewers, pipes, conduits, cables, fire alarm boxes, police equipment and accessories in connection1therewith, but not including buildings shall be permitted in any district. Utility transmission and distribution lines, poles and towers may exceed the height limits otherwise provided for this title except in the Airport Overlay District." Section, 18.72.030A under Staff Advisor Permits, provides that a Staff Advisor Permit is necessary for "Any addition less than 2500 square feet ,or ten percent of the building square footage, whichever is less, to a commercial or industrial building." Subsection D of the same section states that "Any Staff Advisor Permit may be processed as a Type I Permit at the discretion of the Staff Advisor", thus requiring a Site Review. It was the opinion of the Staff Advisor that due to the potential controversy inv4lved and the likelihood that this application would be called up for Public Hearing, that an initial review by the Planning Commission in a Public Hearing would be imost expedient and in the applicant's best interest. Whether as a Staff Advisor Permit or as a Site Review, in order for the appl~cation to be approved, it must meet the criteria of section 18.72.10S0 which state that, alA) All applicable City Ordinances have bee~ met or will be met by the proposed development. (B) All require~ents of the Site Review Chapter have been met. (C) The site design complies with the , " t' iJ~j ~\<. _ , L' u guidelines adopted by the City Council for implementation of this (the Site Review) Chapter. 4) The Planning Commission, after proper public notice, held a Public Hearing on February ll, 1987 at which time testimony was received and Exhibits were presented. At this hearing, the Planning Commission denied the application based on lack of compliance with the Site Design Guidelines. Subsequent consultation with the City Attorney revealed that in his opinion, the Planning Commission could not deny the application, based on Chapter 18.6B.120,previously referenced. The Planning Commission thus opened a new Public Hearing held May 13, 1987, at which time additional testimony was received and additional exhibits were presented. The Planning Commission approved the application for installation of the parabolic antenna subject to certain conditions to comply with the Site Design Guidelines. Now, therefore, The Planning Commission of the City of Ashland finds, concludes and recommends as follows: SECTION I FINDINGS I l.l The Planning Commission hereby incorporates by reference the attached Staff Report dated February II, 19B7 noted as "Exhibit A", the drawings prepared by the applicant 'showing the exposed parabolic antenna noted as "Exhibit B", the drawings prepared by the applicant showing the antenna enclosed by a frame structure, shielding it from view noted as "Exhibit C", the letter submitted by Patterson, Stewart and Associates, dated January 20, 1987 noted as "Exhibit D". The Commission further references the Addendum to the Staff Report dated /1ay 13, 19B7 noted as "Exhibit E", the petition signed by those in opposition to the proposal, pages I through 28, noted as "Exhibit F~, the Minutes from the Public Hearing on the proposal held of February II, 1987 noted as "Exhibit G", the Minutes of the Public Hearing held on May 13, 19B7 noted as "Exhibit H", the Minutes from the Historic Commission meeting held May 6, 1987 noted as "Exhibit I", the letter submitted April 9, 19B7 to the Ashland Planning Commission from Ronald L. Salter, Attorney noted as "Exhibit J", letters submitted by the Ad Hoc Committee of Concerned Citizens dated May 6, 19B7 and May 13, 1987 noted as "Exhibits K and L", a letter from Ms. Margery O'Harra, dated May 13, '1987 noted as "Exhibit M" and a letter from Ms. Kay Atwood, dated May 13, 19B7 noted as "Exhibit N", a letter dated April 24, 19B7 to Mr. Tom McGill from Dr. Gene E. Stringer, Chair Professor of the Physics Department noted as "Exhibit 0". A letter to Mr. tiave Fields from Larry J. Blake, President of the Oregon Institute of Technology noted as "Exhibit P" and a letter from Mr. Lawrence E. Brown and Associates to Mr. Tom McGill, dated May 11, 1987 ndted as "Exhibit Q", 8xl0 col~r p~o~os prepared and exhibited the Inight of the meeting noted as ExhlbltS R through Z and AA through FF, and the videotape prepared by the applicants shown the night of the Public Hearing noted as "Exhibit GG". !' , , t'; , ;; i. i \. -). - (....-:r- . ~..s;~ ;\~;:~) SECTION 2 CONCLUSORY FINDINGS 2.1 The Commission finds that is!has received all information necessary to make a decision based on the Staff Report, Public Hearing Testimony and the Exhibits received and reviewed. 2.2 The Commission finds that inasmuch as the use is permitted outright in any zone, Planning Commission authority exists only to conditionalize approval to insure compliance with the relevant Site Review Chapter criteria of Section 18.72.0S0. SECTION 3 DECISION 3.1 Based on the record of the Public Hearing on this matter, the Planning Commission concludes that the application is approved. , I Therefore, based on the overall conclusions and upon the ,proposal being subject to each of the following conditions, we approve Planning Action 87-0SI. Further, if anyone or more of the following conditions are found to be inya1id for any reason whatsoever, than Planning Action 87-051,is denied. The following are the conditions and they are attached to the approval: I) That a landscaping plan shall ,be provided for review and approval by the Staff Advisor to include site obscuring trees adjacent to the perimeter of the structure sufficient to screen the antenna from the adjacent uses. 2) That vegetative screening shall be provided along the north boundary of the parking facility to shield the adj~cent residential uses from the use on-site. 3) All proposed landscaping shall be installed prior to the final inspection of the dish. i ~ It'DI! :;- (Dat~ .I ." ,- - - ."'1:; .~4. y '--/ u ~~ 5!13!S7 COMMISSIONERS DISCUSSION AND MOTION Benson was concerned that a condition should be added that the garages be left open for parking, not storage. Stout said the parking and setbacks were his main concern. Greene said there would be fences throughout and that the old house that was on the property (dated 1905l would be restored and remain on the site. At this point, Stout pointed out that the, Comprehensive Plan ~las to be revised at the end of the summer and he encouraged people to show up for the hearings on the Comprehensive Plan so that they could have a say in how their neighborhoods were zoned. Thompson wanted to explore the parking on the street and wondered i~ the configuration of the units were changed, would there be more on- street parking. Greene said he tried every way possible and this was the best plan and that if the units were switched around, not that much parking would be gained. Shoberg moved to approve with the condition that there be garage door openers added to condition nine and that garages are required off-street parking and must be made available for parking of operable passenger vehicles of the residents. The motion was seconded and approved unanimously. PLANNING ACTION 87-0SI: SITE REVIEW FOR SUPPORTING STRUCTURE ATOP BLDG. SIXTH AND EAST MAIN APPLICANT: PACIFIC NORTHWEST BELD STAFF REPORT Fregonese stated that the City ~ermits the use of this type of structure. If the Planning Commission Idenies the site plan, the courts would look at the intent of the ,ordinance. Fregonese read seven letters into the record at this time. It was recommended by I ~ ..tF'.t.. ~;J "---' \ ; -/ the Historic Commission to deny this application. PUBLIC HEARING CHUCK BEST, 421 S. W. Oak, portland, Oregon, a representative from Pacific Northwest Bell explained that there was a need to construct a microwave station because this area is already operating at 98.7 percent of capacity for long distance calls in the south central valley and in a year that percentage will go up. This digital microwave station will add capacity. He went on to say that the Klamath Basin has no microwave and that they need to link up to it. PNB agreed to lower the height of the structure even though they were not required to and also agreed to screen the project. PNB could not justify spending the extra money it would take to put fiber optics between the transmitting points. PNB, the City Attorney and Staff do not agree as to what is required. PNB does not feel they are subject to Site Review Guidelines. PNB's proposal is for IS foot, 3 inch mono pole and a 6 foot dish. Best showed posters of what the screen would look like atop the building. PNB had used sky blue because they felt it was an inconspicuous color. Best showed a video tape of satellite dishes that PNB felt were comparable to the one they are proposing. This video was entered into the record. Best went on to say that PNB has no alternative but to put up this antenna and cannot ask the citizens of Oregon to bear the burden of the $556,000 it would cost them to do the next cheapest alternative. He expressed a desire not to alienate the neighbors in this area but said some things in the Historic District are unsightly and worse than what PNB proposes. He felt diminished property values were not a concern. DAVID WAND, radio operator answered stout's question about covering the screen with some sort of vegetative cover in saying that only three sides could be covered with vegetation. WARREN GOINES, -123 Sixth Street, representative for the Ad Hoc Citizens Committee read from the franchise granted to PNB to operate facilities in Ashland. He interpreted from"this that there would be nothing in this franchise that would exclude PNB from complying with site use requirements. The committee feels that the Commission has discretion to deny this application on the basis that it does not comply with the site use guidelines. Goines further stated that his group does not think that Ashland would remain in the "stone age" if this antenna were not erected and that it is not in Ashland's best interest to go ahead with this project. He stated that 632 people signed the. petition, 432 of which lived in the Historic District, opposing the erecting of the proposed antenna. He requested that this petition be entered into the record. At this point, Stout requested that all of the March proceedings be entered into the record. DAVID FEINSTEIN, 777 East Main Street, was in hopes that the Planning Commission will be tough and use theit strength with PNB. ,N .... ". ,.. '.....;-:,;...,u ~.I. '-.../ , U He said the health issues should be a consideration as the research is not all in. Some people feel nausea and headaches from being in a microwave area and the Feinstein's house is in an unprotected area. ZELPHA HUTTON, 65 Sixth Street, showed pictures of the dish and screen from different angles in the neighborhood and Medford's PNB building. She said PNB took the dish down before photographing the screen. She pointed out that the other things atop PNB's building had been added since the last Planning Commission meeting. She said PNB was refused this antenna nine years ago. She is afraid that Ashland's,building will soon look like Medford's building. TESS THOMAS, 692 B Street, questioned City Attorney's reasoning and the credentials of PNB representatives. Her major concern was the health hazard of the antenna. ,ERIC SETTER BERG , ISS Sixth Street, explained that he moved to the area because of the character of the neighborhood. It's been his goal to improve the area and the City has advocated these types of neighborhoods. He is opposed to the application to erect structures in any form. RITA WOODS, 775 East Main Street, stated that the comparisons in the video shown by PNB were not completely accurate. The Cedarwood Inn is not in the Historic District and the satellite dishes shown were not like the one PNB,is proposing. JILL GILBERT, 78 Sixth Street, said her worry was that this PNB building would be like Medford eventually. Commissioner Bridges interjected that citizens need to be at the meetings where the City Ordinance is looked at. STEVE BATTAGLIA, 774 C Street, said that the Historic Commission wants the buildings to be compatible with the neighborhood and would like to see this proposed antenna and structure fit in with the neighborhood. COMMISSIONERS DISCUSSION AND MOTION Fregonese stated that normally this type of application would be handled as a Staff Permit and a notice would not be needed, but he felt it should be noticed. Benson suggested that a tube-shaped structure could be built around the dish and would look better than the square screen that was now being proposed., He also felt that the health issue is an important concern. What is the balance -- public interest for better communications vs. cumulative health affects. Benson felt that this proposed structure did not fit into the area. Shoberg reiterated that the Planning Commission can make a recommendation to the City Council to,c~ange the Ordinance. Shoberg moved to approve but to ellmlnate a screen but to landscape on the north and south corners and along the alley for screening and for PNB to follow Staff's recommendation. The motion carried witp one dissenting vote. , ,":' .,/ ................................- ,_........~.._~~---- -). .. .:~.."lo May 6, 1987 Page 2 , ,., " 'c '<-_:- ("JC~ ~ ..:..:-:.:,' also, that Greene was entitled to build six feet from the side property line.' Cloer sympathized with the neighbor's concerns, but stated he could see no clear reason to recommend denial. Therefore, he , moved to recommend approval of the proposal and concept of the site Review. Dode seconded the motion and it passed unanimously. Jannusch then presented blueprints of It he proposed duplexes. After discussion, Cloer moved and Grant seconded that before the final approval of the design, the builder provide details of the design of the old house for comment by the Historic Commission. Motion passed unanimously. PA #87-050 Transfer of Ownership for Traveler's Accommodation 325 North Main Street Kathleen Smith Jannusch stated the original request to operate a Bed and Breakfast at this site was approved in March of,1986. The applicant now wishes to sell her property and the new applicant is required to get a Conditional Use Permit for transfer of ownership. She also plans to add a bathroom, but that wou+d be the only change. Whitten moved and Dode seconded to approve the application. Motion passed unanimously. PA #87-051 Site Review: 6th and East Main Street Pacific Northwest Bell ' , I Pacific Northwest Bell was not represented at the meeting. Jannusch reviewed the recent history of PNB applications. He stated it had applied for a Site Review to construct a six foot parabolic antenna to be placed on the roof of the building located on the corner of 6th and East Main Street in February of this year. The application was denied by both the Historic Commission and the Planning Commission. PNB then appealed the Planning Commission decision to the City Council, but subsequently withdrew the application and said it would accept the City's decision. Since that time, PNB decided to reapply based on the original application, but shortened the antenna five feet so it would comply with the Land Use Ordinance. City Attorney Ron Salter was consulted, who determined that by citing certain sections from the Land Use Ordinance, the antenna would be a permitted use. Jannusch read the letter from Salter, land stated in Salter's legal opinion, the Planning Commission could not deny the application, but may require it to comply with the site plan review process. t".......,.'!>.....: Historic commission Minutes May 6, 1987 Page 3 \-:.:.':./ (.~~:".. j '~:...:.-' Jannusch then ,showed a short non-narrated video PNB had produced which showed other satellite dishes if! Ashland and a "mock-up" design of the proposed antenna and structure. Jannusch stated the Staff recommends screening and street trees around the building if approved. Warren Charles Goines then read a prepared statement on behalf of the "Ad Hoc Committee of Concerned citizens of Ashland". (Statement on file.) He stated they are challenging the position of Pacific Northwest Bell and the City Attorney, and feel they have been misled. This application is PNB's third attempt to obtain approval for the erection of a microwave device. Each application has been basically the same - a tower on the roof of the building supporting a microwave antenna - and the previous ones have been denied, both by the Hi~toric Commission and the Planning Commission. The first application, filed in 1978, was denied approval because PNB failed to. consider alternatives to the device. The second application was d~nied by the Planning commission because, being an expansion of a non-conforming use, it would require a Conditional Use Permit and was not compatible with the surrounding area. In the statement, Mr. Goines also cited a list of eight negative results shouldl the application be approved and four relevant court decisions. Jannusch clarified the Planning Commission denial in February by stating denial was based on the fact that it did not comply with the Site Design Guidelines and read the Findings which were adopted at that meeting. Zelpha Hutton, a concerned neighbor, passed pictures around to the Commi ssion that she had taken on the day the "mock-up" dish and structure were erected. She stated the dish was taken down before the screen was put up; therefore, her pictures and the video did not accurately depict the proposed structure. I Kramer then asked for comments from the Historic Commission. It was the general opinion that the issue of whether or not the addition of an antenna was an appropriate extension of the use was not for the Historic Commission to dehide, but rather the aesthetic impact of the proposed antenna on the building. the information supplied by PNB, the members felt that the is not aesthetically pleasing in the Historic District and would constitute a negative impact inlthe neighborhood. Given antenna that it Grant moved and Whitten seconded to recommend denial to the Planning Commission because of the negative impact on the Historic' District. Motion passed unanimously.: ' PA #87-056 Conditional Use Permit 965 SiSkiyou Boulevard Dr. Richard Kelley and Site Review I Dr. Kelley stated he would 965 Siskiyou Boulevard for like to puJchase a dental office. I the house located at It has always been a -- .....-.. - . (:::0- ({;,) ''-'' f:~i ~ TO: Ashland Planning Commission DATE: April 9, 1987 FROM: Ronald L. Salter City Attorney SUBJECT: Pacific Northwest Bell Application for Antenna Ladies and Gentlemen: A question has been raised as to whether the City may deny Pacific Northwest Bell's application for an antenna in the historic district. The answer is that it may not deny such application, but may require it to comply with the site plan review process. AMC 18.68.120 deals with public utilities, and states that things of the nature under consideration, "shall be permitted in any district." The same section stqtes that towers such as this, "may exceed the height limits otherwise provided for in this Title, except in the airport overlay district." AMC 18.72.050 reads in part, "The following criteria shall be used to approve or deny a site plan" (emphasis added). A plan may be approved or denied, but this does not give the City the right to deny the use, and this is particularly true where we have a section such as AMC 18.68.120, stating that it is specifi- cally permitted. AMC 18.72.070, "Power to Amend Plans", does give the Planning Commission broad powers to amend plans, "if they find it necessary to meet the intent and purpose and criteria for approval of this Ordinance". Thus, we must look to the purpose of the Ordinance, which is found in AMC 18.72.010, which is to regulate the use of land, specifically, "to minimize adverse affects on surrounding property owners or the general public". Thus, any amendments to the plan have to be reasonably calculated to accomplish the purpose of the zoning ordinance, which has been stated. If the Planning Commission has any further questions, I will be glad to respond. RLS/pc , Respectfully submitted, '-;~. I~,', . _' 1,/ ___ . -//. ~- . V ",I .':(:: ~O~ALD' L. S~L;ER , RONALD L. SALTER ATTORNEY AT LAW 94 THIRO STREET ASHLANO. OREGON 97520 , 'e..~' ~ ~\\ < SOUTHERN OREGON STATE COLLEGE ASHLAND, OREGON 97520 DEPARTMENT OF PHYSICS (503) 482.6476 ,April 24, 1987 Mr. Tom McGill Community Affairs Manager 205 Northwest Fifth Grants Pass, Oregon 97526 Dear Mr. McGill: I have recently received calls from several citizens of Ashland and the SOSC community about the potential hazards associated with the planned construc- tion of the new microwave link from Ashland to Chinquopin Mountain. After study of various documents and resources relevant to this project I have found that there is absolutely no reason to be concerned about possible harmful side effects to humans. The hazardous 1 eve 1 s for mi crowaves have been defi ned by a pane 1 of about fifty recognized experts and written down in a document and published by The American National Standards Institute (ANSI) in 1982. The document is tit 1 ed Sa f ety Leve 1 s with Respect to Human Exposu re to Radi 0 Frequency ElectromagnetlC Flelds, 300 kHz to 100 GHz. Accordlng to the flndlngs of thlS panel there are no harmful effects associated with power density up to 5,000,000 nanowatts/cm2. I ha ve been a b 1 e to veri fy the data provi ded by the telephone company concerning the worst case levels of expected public exposure to microwave radiation as a power density of 76 nanowatts/cm2. This would occur for an individual standing on the ground 100 feet from the antenna and di rectly along the path it would be pointing. At any other location a person on the ground would be exposed to lower power density. It might be of interest to note that most mi crowave ovens produce 1 eve 1 sin the home that are far closer to the safe limit specified by ANSI with no ill effect to the home's inhabitants. As a matter of interest I further researched the levels of microwave radiation that one routinely encounters from other relatively unavoidable sources in our envi ronment. For example, the sun is known source of electromagnetic radiation which on any clear day bathes everyone in 140,000,000 nanowatts/cm2 of power density. ' But only a small fraction (.4 '-'-!Y' ~, ,.I~...: ...... Mr. Tom McGi 11 Page Two Apri I 24, 1987 nanowatts/cm2) of this is in the relatively safe microwave portion of the spectrum. Most of the energy from the sun is in a far more dangerous part of the spectrum., This is the kind of radiation that causes sunburn, a far more serious health hazard. The EPA has measured the typical background levels of radio frequency power densities in cities around the United States and finds that cities like Portland, Oregon have average levels of 20 nanowatts/cm2. Every warm or hot object naturally emits varlable amounts of electromagnetic radiation. The hotter it is, the more it emits. The closer you are to the object, the greater the power density. In the final analysis, the chief hazard associ~ted with microwave radiation is the heating effect it has on the tissues in the body. Microwaves are not energetic enough to alter the chemical structures in living tissue by di rect action on individual molecules. The only way they can cause any harm is if enough mi crowaves combi ne in a con cent rated regi on to cause the atoms to collectively become warm or hot. Then harm could result. But the human body has ways of telling when it is getting too hot. The safe levels defined in the ANSI standard are designed to keep the power density below the levels that the body could even feel. The levels expected from the proposed microwave relay in Ashland are almost a million times below the level of safety defined by ANSI. In my opinion, it is not reasonable for anyone to be concerned about possible health hazards from the low power dens i ty I eve 1 s of mi crowaves produced by the proposed installation. you rs , Dr. Gene A. Stringer, Chair Professor of Physics GAS: I s (,l.'?-- / ASH~D-K~TH FALLS DIGITAL RADIO G~ant8 P',,~, Ap~il 17, 1987 M&MOUANDUM FOR H. B. CONGDON, po~tland: On May 13, 1987, the Ashland City Planning Commission will ~e9pond to a PNB request for a site review resard'ing PND's propOllal to const~uct a digital ~adio antenna on the ~oof of ou~ Aehland cent..al Office. This effectively renews an appli~ation Which the commission ag~eed had been wrongfully denied on February II, 1987. Between now and the hea~ing, PNB will meet with various interested pa~ties to assure that everyone is aware of our plan and the reasons fOI:" it, and to express our willingness to include modificationll the I planning commission feels ere approp~iate. The Ashland planning staff, the mayor and the city manager endo..se our plan to educate the community beforehand. Here is what we plan to do. DurinR the Week of April 20. 1987 I I will meet with Zelpha Hutton, chairwoman of the coneo~ned neighbol:"s group, to fully explain our plan. I Althoush the Historic Commission recommended denial of our plan, I do not expect any organized opposition to this p~oposal. Monday. April 27. 1987. 11:00 a.~. PNB will erect full scale mock-ups of lhe various anlenna alternatives on the roof of our Central Office. A PNa video photographer will take pictures of lhem from various locations in the neighborhood. The footage will be available, if we wish to use il at the hearing on Hay 13, 1987. I One mock up is a monopole with a 6' dish that reaches 15' 3" above the roof. The second is a 15'3" X 10' X S' screlln. The sc..ecn would enclose the dish, if tl~l 1a the planning commissioners' choice. Both devices will be painlad sky blue al thll sugsaslion of the planning staff. I -f . [, tl ( ,/ 1'1, B. Congdon April 17, 1987 Pa&e 2 These mock-ups are being and on the advice of the , built in consultation I planning commission. with ou~ architect, Barlv Hav (~rior to hearin~) , I will deliver a news release lind/or a facl sheet to The Dally Tldim;s (Ashland) e"l'laining our position.' The AShland city Planning COlMlission will notify property ownera I within 200 feet of our Central Office property about the Kay 13 public hearing to consider our plan. I May 13. ~987 pUblic hearing. follows: I We wlll handle concerna about the project as Microwave Radiation -- Physicist GeneiStringar of locsl Southern Oregon state College faculty. lie is pl."eparlng s written analysis statement nOW. I Pl."operty & Resale Value -- Lawrence E; Brown, H.A.!. and Associates. Mr. Drown, a proCessional real estate appraiser, owns a duplex five blocks down East Main. He confessed in our inltial telephone conversation that he hadn't noticed our central office even though he had driven by it many times. Hr. Brown will be present on April 27 to form his opinions on value questions and give those in written form shortly thereafter. Need for OiKital Connectivitv -- Dr. Lal."ry Plake, president of Oregon Institute of Technolosy in Klamath Falls will bolster our position on the need for digital connectivity with the Klamath Basin. Dr. Blake already has writtenlPND a lettel." on the subject. The question oC PND's standing in the community is e valid one. Howevel.", I do not think it is at risk. These are the reasons' . 95~ of the citizens do not know whel."e, our Central Offiee is, in spite of the fact they have driven by: it repeatedly. Whyt Because it is not intrusive. Because'it is an attractivo, wol1 sited and landscaped building that fits the prope~ty. o A twenty unit, two story apartment complex sits catty-oorne~ from the building. A block lons cemetery with huge trees alts . h,~Q ~\, '~o,;n ,f!l\ ,., f__',.-- : . I tI. B. Conadon AprU 17 I 1987 page 3 uphill across the street. ThOBe trees block any view of the Central Office for those citizens whollive in the hills above. . A key offer to the c0ll\l1119s1oners is our willingness to plant trees 1n whatever configuration and frequency they deslre. Trees. over time. will make our project little noted nor long remembered. I Please call if there 19 any further information I can provide. TOM MCGILL cc: E. A. Nelson C. L. Best -1 I ,) ,\ ,.., r: .~ '? (,..oj" l=U' 1'(111 . / ,. BACKCROUND: Ashland Diaital Radio 10wer I April 20, 1987 June 19. 1986 I Fundamental rlan approved for Klamath Falls to Medford digital radio route via Ashlan~. PNB $ecu~ed tentetive agreement from the Ashland City Planning commission Staff and the Mayor to place a digital radio anlenna on PNB's Ashland Central Office, i , The plan included a six foot microwave dish atop a 22 fool tower, with a total heighl of 38 feet. (Source: ~ Daily Tidin~s, Ashland, 2/10/87) Fall, 1986 PNB's architect Phillip Patterson made application with the City of I Ashland for a building permit. The Ashland City Planning Commission considered the project routine and foresaw no problems. January. 1987 , , Patterson was notified by the planning commission staff that they had , second thoughts and felt the p~oposal should be reviewed by the H1.8to~ic Prese~vation Commission and the Planning Commission, January 13. 1987 the Histo~ic Commission said it would not accept any changes that were I not histo~ically compatible with the area and ~8commended denial of PND's p~oposal. The conunission can only recommend; it has no power to deny, Febru8~ 10. 1987 (~ DailY TidinRs) PNB announcad plan ~o lower height of antenna. to bdnll it under the cily limit of 35 feet, and to enclose the microwave dish and entenna. (This was done to address concerns expressad by the plenning commission,) "No approval ft"om the Planning and Histo~ic commissions is required since the antenna now will not exceed city height constraints, HcGill said," (Daily Tiding~) Februarv 11. 1987 (The Daily TidinRs) Ashland City plannl~g ofUcials said PNB's proposed tower would requit"e plannina commission approval. Associate (City) Planns~ steve Jannusch said planning staff approval was required for all appllcations involving a mechanical permit. , City Plenning Director John pregonese said that though the height of the antenna and dish were below 35 feet. the commission stl11 needed to app~ove placement, colo~ and architectural design, the newspaper reported. -more-: I I L _," "_ , l BACKGROUND: Ashland. paga 2 Februa~Y 11. 1987 A public hcaring wag hcld. After oon9ide~able debate about how it could deny PUD's plan, and despite Commis.ione~ Brent Thompson's assertion that as a public utility PUB could locate an ~ntenna in any dist~ict, the Ashland City Planning Commission ~ejected PNB's antenna plan because it was "incompatible with the historie natu~e of the neighborhood." (!h!. ~ Tidin~s, 2/12/67) Februa~Y 24, 1987 I !n a letter from Attorney Charles L, Best, PNB advised the Ashland city ?lanning Commission of its intent to appeal the February 11, 1987, deeision to deny the building of a microwave antenna on PNB's Cent~al Office, at Sixth end Hain Streets in Ash~an4. I PHB challenged seven sections of the city's Land Use Ordinance. One, SecHon 16.66.120, stated that "The erection, constl'Uction, altet'ation, or maintenance by public utility . . . of underground or overhead , communieation , , . systems, including poles [and) towers . , . and accessories in connection therewith . . .! shall be pennitl.ed in any district. Utility [towers) may exceed the height limits otherwise provided for this Title. . . . .. Ka~ch 9. 1987 I PHB notified the Ashland City Council. in a letter from PUB Attorney Charles L. Best, of its intent to withdraw its appeal of the Ashland City Planning Commission denial of PUB's tower construction request. I March 11. 1987 The story of PNB's withdrawal was ~epo~ted in ~ Daily Tidin~s. The story indicated that PNB was considering an alte~nate tiber-optic route ft'om Ashland to an existing micL'owaVe tower on Chestnut Hountain, which PUB's Tom HcGill said would be "considerably more expensive" than plen to construet an antenna and dish on PNB's ceht~al oftice. HcGill told the papet' PUB had not yel. determined the precise pt'oject cost. March 19. 1987 A draft planning statement tram D. 8. 80o~h, PNB director of network and access plannin&. presented tour options. The recommended end least cost alte~native to the original plan, still would have added $556,000 to the coat of the project. i I -1ll0rG- , ._" N .~.-, . . , , . ! .. BACKGROUND: Aghland, Pg~8 3 l Aoril 9. 1987 I PWD Attorney Charles L. Best and Jack Platt, PNB property mana8e~ant manager, met with the Ashland City attorney Ron Salter, Plenning Director John rregonese, and Asslstant Clty Planning Director Ilteve Jannusch. City leaders adnlitted that the planning commission denial of PNB'.. proposal was improper. They agreed that, the commission only could request changes in appearanoe. I ! Aoril 10. 1981 PWD Attorney Charles L. Best recommended that PNB file a new application for site review and work with the Ashland City Planning Commission to gain approval of a PND plan to build an antenna and microwave radio dish on our Ashland Central Office building, I Aoril .:'. 1987 PNB's Jack Piatt, manager real estate, filed an application with the City of Ashland for oonstruction of a "spedally designed 1S"" tall aesthetic supporting structure on the roof of PNB'~ equipment building located at 6th and Ilast Hain street in Ashland [to]' . . , provide state-of-the-art voice and deta communications between Ashland and the South Central Oregon area. It This effectively restarted the process. ,Although this time, the commission only will be considering the ~isual impact of the project. April 17. 1987 Legal and community Affairs departments were notified by Jack Piatt's office that the construction application, had been sent to the City of f,f.hland. i , ~ <<I I. '1.1 ';.r, .k.. ~ fl~, . / ';;_ PM ;'P'.' ~., . . )-.) I FAc~rlC r...::;.Trl'....L~l i.JLu. ~. rL,'r tor: ~~ '" ". ......".... u' .~..<O.. n.'''.... " .."." ~. .., ~" .,.. V r~tain the hi.toric iuenUty of th~ ASHLANU tH:iTLRIC UI~TRICT b...t are alar",.d A MI 5THH TS. ^StlL.^rtll I IN THr.. ~,c,iT(li Of ";H( Ar,PL1CATlmJ Gf RU Vt A~T[~N^ cTRUCTURl FACILITY AT SIXTH AND lAST MAIN HlllJF OF Ttll PA BELL &bout the dHnger to h~~lth (r~m microwave communicdticn devi~a wuuld entJil. l'adia~ion I I >hich thi. p~opo..d ~..~~') for reason. a. follow", ~ dud' ~o microweve ,sdiotion We protest against the approval of the Application Legitimate concerns abo'ut health ~azard8 would b9 raiet:!o: I 2. The antenna structure, if erected ea propo8ddl wDuld tlE! An anachronism on the Aohland skylino and 8 blight on the l.n(Jsc.l~ e; I J. Ashlend'. hiotoric .atting ""vld bel,poilod tor reuidonts and viBi~o~5 in ~hiB ar8~: I ,. 4. Proparty and regale vi!llues. particul~rly to nearby r88idl!lnL~. ~ould be imp~i,rAd. I further, we believe that thera are feasible altern~tivo. to the prcpoaed structure th~t would provide st~te_of_the~art teleccmmunic~tions to the custg~era gr the ^9hl~nd er8S. 1 t ia eetablished and well_documented thut the' r;enet.tltion gf micrawnvl! I'.dia- ticn by communicut.icn devices is a seriou8 men~ce to humun health. Tho growth encl application of ....eh devices to ""et the ~eed. of high-speed digital t ransmi 9sion 'Wi 11 as sured 1:; ~ onti nue. Decause of t t'e Be concerns we urge tha t this huud to health be acknowledged by the Planning Co";'i08ion ..ncl appropriate rsvisions to the Ashland Municipal laws pronibi t1n9 commercial micrQwave transmitting devices wi thin A.hland be submit;tecl to Council. We therefore petition tile Aohland Planning Commission to reCommend donial of the Applic..ti on of Pad fic Northwest eell. (N~~l printed) (S~)URll ~ (A~DAlS5) (PhD~e) , _" ~~. {f'c:./w.clL::~if{,. 7P.~4;rcY~ .I("5:~:..~~';<<?i: j1&:I'(yr C/7 '-('--T'I" ~ ,) /) CI-/l.:'i',:nIV ZAOO ,~(LHU . ./ - 2. 0/ I'~d>!': J : t../tt . :, ' " . I. . ','.,.,' ".1. . , . . .. . .--.---. . . '," . -J ,_~! r j:',...;r<-." " :'7~1-~.I..1r) t;1//~IJ.J.' .~~/C~ f 1.~/V. ! 7/.$-f1; . "'/0 & - ~ ~: . 1. .':;(.4~J!l L3t<.~,7.4~"{ . {~5. ~!lI,r . . .r:f.p.-7..// -- 5. 1/ {;t:M(r!J-r.'#!,. 'f;"; t 11 C,'ilfffi7$l. ,~ft? ~b:/ 0't.. ~1:>.L OF/C' 6. 12. . . . '1 . . . _.~ I . I . . , . . . , I , . . . '" . . . . . . . . . . . . . . . . . . . . , . . '. . . 7. . , . . . . . e, I . . . . . .. . " . . . . 9, . . . . . . . . . . , . . . . 10. . . 11. . . . . . , , 3. . . , . ,y;. _?,Q. J;.:.7 '~(~:'.: .;.'.3 'p.~;f } ..'~).f' ~.~. ::!'-i "'i~ ~ ':,'! ~ C'Av1Jt;c W/~~:i'," )C} t2 -- LAWRENCE E. BROWN AND ASSOCIATES LAWRENCE E. BROWN ..1["IIIU' ."I["'C.N IN!!IT'TUTI[ 0" "I["'~ IE!!IT"'TI!: ...pP.....'SI!:..s ."I["'C...N SOC'IETv 0" ..I!:.... tST...T" COuNSIE..O"S WALTER H, CHUDLEIGH, III ..1E"III[A ......CA'C..N 'N5T'TUTt 0,. At..... C5T...TE"PPA""SERS '032 EAST .JACKSON STF~EET MEDFORD, OREGON 97~04-7026 TELEPt-lONE (S03} 772-8566 TELECOPIER (503) 773-6314 GREGORY S. SCHULER ..JON D. KLINE MARGARET A. GARRINGTON WAYNE A. TURNER KEVIN L. FRITCH May 11, 1987 Mr. Tom McGill Community Affairs Manager PACIFIC NORTHWEST BELL 205 Northwest Fifth Grants Pass, Oregon 97526 Reference: , Property Value Imp~ct Resulting From the Installation of the Microwave Antenna at the Pacific Northwest Bell Facility at the Inter- section of Main and. Sixth Street, Ashland, Oregon. Our File No. 934 I Dear Mr. McGill: As requested, I have made a thorough investigation and analysis of the; potential impact of the proposed installation of the roof~op microwave antenna on the Pacific Northwest Bell facility located at the inter- section of Main and sixth Streets, Ashland, Oregon. My investigation included a review of the pattern , . of surrounding land use and exposure of the proposed improvements to surrounding properties. This neighborhood inspection revealed that many of the residential properties in the subject district are oriented to the side or away from the Pacific Northwest Bell facility. Exposure to the proposed improvement is minimal. 'It is further noted that non-residential properties (churches, cemetery, etc.) make up a relatively high ratio of the surrounding land use. On March 27, microwave antenna and the site. I refer to identification of the antenna. 1987, a mock-up of the proposed potential ~creening was erected on the attached photographs for visual surrounding area and the' proposed SAN F"RANCISCO AREA O,....ICE: 1301 SHOREWAV ROAO, SUITE 200 . BELMONT, CALl...ORNIA 94002 . (4IS) 594-0495 LOS ANGELES AREA OF"F"ICE: ,,6.cu e^~90N STI:l6:ET, SUITE .t!20 .rOl'mA~c.E, CALIl'"ORNIA 90503'6703 . (213) 540'47ee NORTHEAST OF"F"!"'C::l S LANDMARK ~'71UA~e, SUITI!: 400 . STft-~.H-ORD, ci:JNNECTI~:UT 0690"2704 . (203) 350-!5747 I " . , - .ti)... .."\, (::) ('..'<;:.1 '.' .~.., '--" Mr. Tom McGill May 11, 1987 Page 2 My observation of this ~roposed antenna revealed that because of its location in the center of the building, it was not visible at the immediate perimeter of the building. Proceeding some distance from the building, the antenna was visible, however, this1distance caused the size of the proposed structure to be diminished. Furthermore, in some cases, it was obscured by trees or structures. i In reaching my conclusion regarding the potential impact of the proposed microwave antenna, the primary basis for these conclusions is my experience as a real estate appraiser. A copy of my qualifications is attached. , After a thorough analysis of pattern of land use and potentiaL impact microwave antenna, the opinion h~,\S been negative influence is exerted on the surrounding properties. If there are any qu~stions regarding this conclusion, please call. the surrounding of the proposed formed that no values of the Respec~fully submitted, ~3n~ LEB:sv Attachments o .;.~ I I.i./ .' ." (8) view west on Main stre~t from the subject property .~. ,"--- . .' f:.:.;/,:/;~ ~.f'f ----; 'I l' .' ~....... .~..~. . ,I Vlew east on Maln street from the cemetery opposite the subject p~operty I i .. ,. l ': '-..- ' ;, ~ .....::~.>' .. -.. _.- -~_. l-:~~'~:':~::~;\:~'~,~t~~,: :?~~'?r?:t~:~- .. "";~~~:/.d~,,;~!~1 Alleyway on the north side of the facility :$ ~;., .- L.-..:. 1- ," ~j , .'~ .~ri::~~~:~;:rr~~j! ......~-~......,l't.;;"',.~'.,' '.-->'. J;::O'fi';1~':: .~, ;,,-:.~..l~if.~V,l''; :J .', ;'''''r.'"' :'~'l~::~" .~ , i .~,"'':P~~/~f',,~? ~/ _. _:~....}:..:'l:':: ~ .~.'!. ! .''':'-: structures on the north side of Main street east of the subject facility , . l , '-' ,.,"." .~~-~ &' I ~ t;i~~!f.~ff::~:~'~~~l{g:~:',::'::i'::~"#~~ ....... l1ain Cemetery on the street opposite I south side the subject of property - i --.,.-- --- -~ ' ~' .- structures on north of the the Pacific ; ':~~~;'~~~1;'~~" "'.e ,.~ ;"~ I ;. :::'~L, '}'~""'r~'1;: ~~'':;'~\ ... "> ". L - ?j';'l~" . '.:~.~~'t.(;r:...~'.Z-\~~:~f.'1t~_'~:, eas t'~-i~r: ;-:ix::-street I North,est Bell facility , ~, \., i <",...;../ , , I I \::;' ~ r"., ,""""7'0"'" I" .-.--...., r~. :\':~: -:- ~~' f?:~,j;~:r::;?~I~; l' , ~ ~.., ".."J;.. V"'~"!{I. i "," !'>:"':i:\'':~\f"J.\,., ': , , / ....J "-'. ~.i ::;:::~~~:;"J"':(:~(;l'i;~i~~~~'P ~"1. ~.,~ .. ~...:.~-::; :~,"':""'~;m\:t1c:t~ " 'i~~ -l' ;_: ".>' ", "..~ ,~,;,t~.,.. '.~~~~ =-:~"""''''j~:~:r;t l8;~;~~~ i west sidel of the of sixth street subject property " i:~::;~~i(~~:S~~_''''i; . . .-' Structures immediately on the northwest nT"-'--'--' ('F;~,' . , '-'-'-.,.---'~' ~,.__.-. / '.;,~,:;,~,?;' t~l~~::' - -- ._,~. I ....~....:.... , ' ~.<; .' " . I!; ;,~' . : ,~.;: ".1.- . ,~., . e", I I - ." ".~ " "": view north on Sixth Pacific Northwest street from the Dell facility \....j \~:..:"" c::--; - C;'='~ ! . -r;....,....J').t'"~J!::.H" - .- ,,-...'~ 1'!' : \ ~ <II'" jf'., - '. .....:r~..._. '''I'';~ "'I'n;''- '. '..... ;~.. . , . . '_'" .,i...~1t 1.$0"", ,,'i', -. ".}" . .'~,<<~ . I .,,",;'(, ~i"I~c~~J /~~%fl~ ~~rt ;i,f~.;-$j- Pf~~;t~~~); : , ." .1:1,', .'\r'\~'~" ," :'1.,. \" " '. 'Y', 'l",k-.~,~' ,-, ". ,:I',\"r4~..Il""~" , \ 'h,''-~ ~;:. ," _.j d" .',::~~~'~:'_" I South elevation of the Pacific Northwest Bell building showing the mock-up of the proposed microwave antenna ori the roof I -.,. '-'---. .~ ;\~ t ~ t~, u--- '--...) ".' , \.~.:..' ,"~. , ,- , ,. " :'1 I I , ! .. l"'~ ..,'.,:.r;"'-;~' ~ f '.0'"-,''' '","'," - ~.' , -" . t ~'l\':"l~~1~-:Vt.'tl"f.~r,tI';';~~~~~":'~~~~i'}~' :'i".~~~ 'l':'~.;".l)::{~._ ~~' . .&:e"~.:.W~.,~;r...~.\t%~;-: '.r.:,_~...,~":,,:?i,,,.:~~;;rJf~t,~' -.' ~. . . . -- "",,,'.,,,,,,UW"~""''''''''~'' rltl~J'~.r:~;.'I:m:~fN';JS~M'h,m~Jrt_n..-._~= ~,,- .,""",, i . South elevation of the Pacific Northwest Bell building showing the mock-up of the proposed microwave antenna ory the roof ~~......~ ";nt/I. ~.;,;~ ';;'-!l~~~K~ p ~:,t'Jr;r;:1 .,(~.,.... t..... ""~"""'''' - '--- '-::' .......~.;.." ".,.. ' ~.. -..-._-~..~_. I ". . ,"lliCr't:!';r~(tl:~ ,', \. ',':.j. ..:>j. ~.)., -: ",":;: l":;::~ ,':l>_""'1\.1...-r"r - ...,. -."' ..,'''~-'' . I . :r:::.----- .....-. . ~,... ..,..'.... L__h._~~_._...__.. _. I' view of the proposed microwa~e antennae on the top of the subject facility as seen from the southwest corner of the property I -_.::..._~'~~:~-,~J "".. ....---..--:- ~"--- 1";:- . ~. t". " i ! I ---" ---- .______--c ----- / ---- -~----- . " ~ ~ '. f~ :~'(\ I,'" , .-, , \, . .. '--' t view of the proposed microwave antenna as seen from the sixth s~reet frontage 1 Q;) {~1~) :' .'.j .'; ,:: );:" x; . ;2;:,.' . I view of the proposed microwave antenna from the alley on the north side of the property '" ....,..",.,.~y..".... ..-.~ - ,', ";.~~",'i:P_,, ,'~ :~.i~" 'J~'''''~:',:::I~_'.t1!,~~, 'cO< '~~~~"""~t~iL,'-- ',~ ri.:;::.;~.~~':::'.':'fI:.f'~~:J:3~~~t!!~~~t.~c';;i.::~~G~1~t.:.i~...:.r:.-- .~::; ," ~t ': view of the proposed microwave antenna with screening enclosure as seen from the south elevation of thk. property (i) .'-, r,-::'::)' , ',~'".,. ~ ._""'7.,-,......r~.~lr..,.. , \ , , , ---.......... -/ I .; l' . : 1",1 II:. l>t ,"' ". .~.t~{~. " -i~J r/..' Y' "':..)'\<-;-/~' ."1..,,'t., ~- .h'(!f.!S ~ "~~~J':~C"::"':,.l~ view of the proposed mic~owave antenna with screening enclosure a~ seen from the southwest corner of the property .. .. __,-.,~;-: ht .~~ . ,. /,." .'-,J. ....J F..' .;'i., ~ ,;J" . ", ,'.";rr:'- ~~. ...,j\...:.{ ..t;, ,\ . tii;~:Wi.~',,,, ,.:;;;[f.;:,~'~; ......,... ''''', ~"'_-f';ji;if1~;'" lt~A' i" I /,t .: "t' ...< '. I '. ~.:.:,"~~~..fl.,\"?'-..;.,..:.~:' ~~. ,;':,l"i . ~~_ "'t',' I~'~ ~ .'IlI.'J.:::~ -_....."~.'i..:....4.-". :1.$.~.';,...'r-~._' ~,.<.. 4 .;.l:....:1;~ ";'1<' J;!'''"''~' I', ,~~.~::.r":,"" ~~ .~; ~.~ ...,./.';.~; .....l:.~ .{'" ,;;':,',~.."'0-~;)1..4 l"'/, t',~~, '.;:(.' '\:" ..~.\;~:,),' ".".:'Il ,,,,:, o' .,,1<<,.' : ;';;;':, . ',' .' " .'. , fq;"" ,. ,!.'. "1.....'.\'.,.,' ", ", p.,. .~. ..;;,,;.,,":,....,,' '," ". . .,-.'.;i:' ...,,~ ""..: ". ,,,. ..,G"."";'~ '.....,''\I'...~':.-';.-;. \~,'.:..,""'.,",.....,:..., .":'; .:t;'''' ','; - .'. ' ,I: ...l,"" ~.)';""",.,'....;,..,fi':'.'."" ,) .,>l'-;"..';:"'{;" ".'.;.. . ,';;,,' ,,"'~';" t',.,::.~~.t::"."if"fiE:, l'l. ~",:",-",,;""""\}l"''',/ "'1'''~',:i~~':''~ :' :,;~~.>.' ,\:...~.:l. ',1 .,,:~""-,",.,t: ."".. ,'.', ';;"I"N""'<' .", ',,~.' .,.. , ,~ ",,', I~~~ '<, .<..:::--;:t:~.:./" '...,.;.,. '.,v, -,:\/,.,t,;--'I', ':"..' ':' V-t1;!1i:~~~>>:il;':~~~,fi;;~~~;S:j;1.~i:&':!,;".;,~:,<>:,i.i". ~ ''':'!2:-:::' .' ~Jr;;..~,"\,~;,,"S';~" r~1~g~t~tlti view of the proposed microwave antenna with screening enclosure as seen from the sixth street frdntage , , :~, ~ (":'.~) ~' ~~;: "j view of the proposed microwave antenna with screening enclosure as seen from the alley north of the sUbj,ect property I .-, , ',-r , .. Oregon Office: San Francisco Area Off ice: Los Angeles Area Office: ~astern U.s. Office: EDUCATION: EMPLOYMENT: PROFESSIONAL AFFILIATIONS: @ ~~i \i!9 QUALIFICATIONS IOF LAWRENCEE. BROWN, M.A.I. l032 East Jackson Street, Medford, Oregon 97504, (503) 772-8566 130l Shoreway Road, Suite 200, Belmont, California 94002, (415) 594-0495 3848 Carson I Street, suite 220, Torrance, California 90503, (213) 540-4788 I 6 Landmark 'square, Suite 400, Stamford, Connecticut 06901, (203) 359-5747 i Master of Business Administration, Real Estate and Finance, University o~ Southern California, 1972. Bachelor of Science in Business Administration, Real Estate and Urban ~and Economics, University of California at Los Angeles, 1965. Principal, Cascade Charter Corporation~ Real Estate Valuation, Investment Counseling, Development . , Management, Farm Management. Formerly Vice President, Coldwell Banker Management Corporation, Manager of Appraisal Services, Los Angeles Office, 1975-l979. I Formerly Vice President, Landauer Associates, Los Angeles (Shattuck Company), 1966-1975. , , Member, American Institute of Real Estate Appraisers of the National Association of Realtors. , Member, American Soci~ty of Real Estate Counselors of the National Association of Realtors. . I Licensed Real Estate Appraiser, State of Oregon. Member, Medford Board bf Realtors. " ' ~~, ....~."., -. _ _.- , ,,;I _..' _ '" :;.,:,:"".. ~..";'''''': '. >'''',,,-'''' _,,,,~: ....'::,i.'.. .. ,.r'....":' ,',c. '-_"_ ..' , . '~"" ,.', ',"" ,: , '~'-. - '_ .;' _,;.".~. ;. ""'..... _", J~'_:-: .". .. .. ..,; ':'-=-'-":~~--=- -: ..... ... l,., ACADEMIC AFFILIATIONS: .. ALLIED REAL ESTATE ACTIVITIES: (Z.~.I '\t;J e , Senior Lecturer, University of Southern California, School of Business Administration, Department of Finance and Business Economics, (l973-1976). Instructor, Real Estate Appraisal and Advanced Real Estate Appraisal, University of California at Los Angeles Extension, (l973-1978). Beta Gamma Sigma, Graduate School of Business Administration, university of Southern California, Academic Honorary. AmericJn Institute of Real Estate Instructor, Appraisers: I Course lB, Capitalization, 1976, 1978 Course lA, principles, 1977 Instructor, El Caminol College, Real Estate Appraisal and Real Estate Principles, (l971-l973). I Published article in the April 1976 issue of Appraisal Journal of the American Institute of Real Estate Appraisers, entitled "Specialty Shopping Center - The New Trend in Retailing."" Co-authored article in the December 1978 issue of The Real Estate Appraiser and Analyst of the Society of Real Estate Appraisers, entitled "Real Estate Investment Yield as Correlation to the Rate Shown in Money and Capital Markets." I Speaker at the Southwest Regional Coriference of the American Institute of Real Estate Appraisers, San Diego, California, October 1978. Speaker at the National Convention of the American Institute of Real E,state Appraisers, Honolulu, Hawaii, November 1978~ . Presented seminar :on Real Estate Investment Analysis, April 1974~ Extension Division, Univer- sity of Southern California. Participant, International Council on Shopping Centers, "Idea Exch~nge," Los Angeles, October 1974. Guest Lecturer, Uni~ersit; of California at Los Angeles, Graduate School of Management, (1973 and 1975) . ~' ~, .~.( '. i ,-=,1 -...:;;/ ~ I SCOPE OF SERVICES Absorption studies Assessment Appeals Depreciation Studies Development Counseling Estate Planning Fair Rental Analyses Feasibility studies Fractional Interest Valuations Real Estate Valuation Retail Demand Analysis Re-use Appraisals site Development Studies Market Demand Studies Marketing Strategy Formulation Mortgage Loan Appraisals Partition of Assets Physical Reproduction and/or IReplacement Cost Studies Probate Appraisals Pro Forma Income and Expense ,Analysis Highest and Best Use Studies Investment property Analyses Leasehold and Leased Fee Ivaluations I TYPES OF PROPERTIES APPRAISED Commercial I I Regional, convenience, and specialty shopping centers, retail store buildings, discount department stores, low and high-rise office buildings, restaurants, service stations, supermarkets, etc, I Eminent Domain Full and pa rt ial pipeline easements, takings, translission line rights-of-way, well sites, street widenings, air rights, etc. Industrial Ivarehouses, factories, loft buildings, industrial and business parks, research and development facilities, air frame manufac- tur ing plants, cold storage facilities, food processing plants, metal fabrication plants, truck terminals, fqundries, harbors, etc. Residential Furnished and unfurnished apartment buildings, single-family dwellings, mobile home parks, condominiums, townhouses. , Special Purpose Golf courses, miniature golf coJrses, walk-in and drive-in theaters, governmental structures, hotels, motels, boat marinas, recreational vehicle parks, churches, communication complexes. . I , ,,( .. o Vacant Land '-,~I '(ij Residential acreage, apartment sites, bulk residential lots, retail sites, industrial land, ranch and farm land, desert and . I mountaIn acreage, coastal property, etc. I REPRESENTATIVE LIST OF APPRAISAL AND CONSULTATION CENTERS Public Clients and Institutions City of Boise City of Burbank City of Glendale City of Los Angeles 'Federal Deposit Insurance Corp. Pacific Lighting Corporation Pepperdine College Pima County Assessor's Office Port of Long Beach Retail Clerks Union Regent's of University of California Attorneys and Accountants Adams, Duque & Hazeltine Albright & McGimsey Ball, Hunt, Hart, Brown & Baerwitz Brawerman & Kopple Cox, Castle & Nicholson Debevoise, Plimpton, Lyons & Gates Gibson, Dunn & Crutcher Graham & James Harris, Kerr, Forster & Company Latham & Watkins i Seventh Day Adventists Southern California Edison Company Southe~n California Gas Company Stanford University Upper Santa Clara Valley Water District . Truste~ of the Teamsters Union Pension Fund Trustee of the Las Vegas Bartenders and Culinary Worker's Pension Fund West Coast University Women's Auxiliary of the California Lutheran Hospital Munger, Tolles & Rickershauser O'Melveny & Myers Peat, Marwick, Mitchell & Co. pointdexter & Doutre Richards, Watson, Dreyfuss & I Gershon Robertson, Hilt & Huycke Rutan & Tucker Sullivan & Cromwell Thorpe) Sullivan, Workman, Thorpe, & O'Sullivan Real Estate Development Companies and Mortqaqe Bankers American Property Investors Associated Advisors, Inc. Barclay, Curci, Inc. Bixby Land Company Blackman, Garlock, Flynn & Co. Burnett-Ehline Company ..,...,....;....,;..,....... '. ""'-","'\' Kacor I Kaufman & Broad, Inc. Keystone Mortgage Company Don Knoll, Inc. Lincolri property Company I W.L. Marocco Development Company . ,'1 .. '\~ i ',,,,- ~:'.'.-. '~"';'::""t' ,.-_.:,.~..,., '.: . .......:. .-- -' < - .:Jll- ... ( ;,) CI Cabot, Cabot & Forbes Calmark Development Corporation Carson Estate Company Continental Real Equities Coldwell Banker Company Continental Illinois Properties DeMonet Industries Diversified Development Company Dunn Properties Getty Financial Corp. Hahn Devcorp Ernest W. Hahn Inc. Heitman Mortgage Co. The Hewson Company Hunt Organization ~.D.S. Realty Trust The Irvine Company Corporations Airco, Inc. Baxter-Travenol Laboratories Bechtel Corporation Bristol ~lyers Capital Metals Company Carnation Company Certified Grocers of California Coca-Cola Bottling Company Consolidated Foods Corporation Consolidated Freightways Container Corporation of America B. Dalton Bookseller Dayline, Inc. Exxon Company Ford Motor Company Frigid Coil Corporation General Electric General Host Corporation Genesco, Inc. Getty Oil Company W.R. Grace and Company Gulf Oil Company Hartfield-Zody's, Inc. Heublein Corp. Hi-Shear Corporation Hughes Aircraft Hunt Foods Hydr ill Company I.B.M. ~' ':.1.-- ~,. :5" McConnico-Capan McGranahan, Carlson & Company Newhall Land and Farming Company Newman Property Price Development Company The Rouse Company Santa Anita Consolidated Scudder Realty Advisors Sequoi~ Pacific Realco Sonnenblick-Goldman Corporation Stearns Company UMET Trust United 'California Mortgage Wallace Moir Corporation Watt Industries Wells iargo Realty Adviso~s I.M.L. ITruck Terminals Interstate Brands Company Johns Manville Corporation Mary Kay Cosmetics , H.S. Kress & Company Lawry's Foods Lear Siegler , t' LevI-S .rauss May stores, Inc. Mead Corporation Montgomery Ward & Company Norton Simon, Inc. Pacific Motor Trucking Company J.C. Penney Reliance Steel Company Rheem Manufacturing Roadway Express , S.T.P. Company Stauffer Chemical Company System ,99 3-M Business Products Time - 'D.C. Times Mirror Company Triang~e Steel Company Twentieth Century Fox Utah International Western Electric Company Westerti Gear Corporation Xerox Corporation Zody's pepartment store I . .4'. ,. "j \2' Financial Aetna Life and Casualty Company Aldrich, Eastman & Waltch, Inc. Bank of America The Bank of California Bankers Life of Des Moines The Boston Company Canadian Commercial Bank Central Savings Bank Chase Manhattan Bank Citizens and Southern National Bank Citizens Savings Coldwell Banker Capital " Management Group Connecticut General Life Insurance Company Country Life Insurance Company Crocker National Bank Eastdil Advisers Eastdil Realty, Inc. E.F. Hutton Real Estate Services Union Bank United California Bank ;.,.,,,,::,, t;f~.,." ~ Equitable Life Assurance Society Financial Federation First National Bank of St. Paul I . Home savings and Loan Insurance Company of North America Japan California Bank Lincoln National Life Insurance I Company Lloyds Bank Manufacturer's Hanover Trust Company, New York Massac~usetts Mutual Life. Insurance Company Morgan Guaranty Trust Occiderytial Life Insurance Company Pacific Mutual Lif~ Insurance Co. Security Pacific National Bank ShearsonjAmerican Express State Mutual Savings and Loan Sutro & Co. Teachers Insurance and Annuity Association Upper Avenue Bank of Chicago I ' . .- , ,',.. - ~ r' (::<; ~ PLANNING APPLICATION @\ TYPE: , Date received '-///1/R1 File No. ~1.-051 ~ilin~ Fee;5.so.ov Land Use: Zoning r ./ Comprehens~ve Plan des~gnat~on **~~**************************************************************************~ APPLICATION IS FOR I ( ) Land Parti ticfn ( ) ( ) Zone Variance ( ) ( ) Conditional Use Permit (x) ( ) Boundary Line Adjustment ( ) Application pertains to lB.72 chapter, i Subdivision # of units () Zone Change P.U.D. # of units () Compo Plan Chang I Site Review' ( ) Staff Permit Annexation of the Ashland Muncipal Code. section, subpart I APPLICANT Phone (503) 242-6865 Po r t 1 andl, orJgon 97204 Name Jack L. Piatt Address 421 SW Oak Street Rm 4N13 PROPERTY OWNER Name Pacific Northwest Bell Address 421 s. W. Oak Street, suite 4N13, I have notified the mortgage holder, which P~rtland, . I ~s Phone 242-8646 Oregon, 97204 SURVEYOR, ENGINEER,ARCHITECT (if appropriate) Name Patterson. Stewart & Assoc. (Philip C. Patterson, AIA1Jhone 772-5203 Address 45 Hawthorne, Medford~~39~ 97504 DESCRIPTION OF PROPERTY Street Address (attach legal description) I 9AC Tax Lot(s) - , acquired by owner 9000 9100 9200 ~ _ Assessor's Map No. ~ IE Above described property was on October 1959 month day year --. - ..-- --1---.....---...---.------ .--------.---------- Lis~ any covenants, conditions or restrictions, concerning use of property, of ~~provements contemplated; as well as yard set-back and area or height requ~rements that were placed on the property by subdivision tract developers Give date said restrictions expire. . ! . FINDINGS OF FACT Type your response to the appropriate zoning requirements on anothersheet(s) of paper and attach it to this form. Keep ~n mind that your responses must be in the form of factual statements or findings of fact and supported by evidenc' List the finding criteria and. then the evidence which supports it. . .. fi~~:;,",~) ~ ~ . , . ~~_......,... ~~ PACIFIC NORTHWEST BELL MICROWAVE TOWER ASHLAND. OREGON! SITE REVIEW ~ i ~ Pacific Northwest Bell is proposing to mount a specially ) /A.rrv . r7 'I I designed m tall aesthetic supporting structure on the roof of \~~,~ PNB's equipment building located at 6thiand East Main Street in . 6)c, ~f Ashland. This structure will support a 6' diameter dish-type ), ~J-V' antenna required for a new digital radio route between Ashland , '-Il~<V and Klamath Falls to provide state-of-the-art voice and data ~^ Vi) communications between Ashland and the South Central Oregon ~ area. I The existing obsolescent analog radio facilities no longer have capacity to meet the communication demands of the area. I As part of a larger undertaking which established Ashland as the communication hub of Southern Oregon, this new facility I will bring the very best in telecommunications to our customers in the area. ~oo . 01 ~emora~dum , June 19, +987 'ffi 0: Al Alsing, Dir. of Public Works JIf rom: ~uhjed: Jim Olson, Asst. City Engineer , I Wrights Creek Drive - _" Proposed District Paving Assessment As outlined on the attached letter to Mrs. Tatlow,_the acquisition of the necessary right of way is based primarily on the passage of an ordinance authorizing the improvement of Wrights Creek Drive from Orchard Street to Grandview Drive with curb, gutter and paving. The street is well covered by prepaving I: agreements, representing nearly 67% of the total frontage. In addition," I have received several inquiries over the.past year requesting. initiation of paving on the street. As shown on the attached data sheet, ~he street width will be 22 feet (perhaps 24 feet with movement of som~ utilities) and 36 feet wide. It is recommended that the 22-24 foot wide 'section be posted for no parking on the west side since most of the residences are now established on the east side. Although we have a great deal of time before actual construction can begin next summer, it would be well to act on this matter at the Council level as soon as possible so that a deed might be acquired for the Tatlow property. Attachments: Letter to Mrs. Tatlow Map of Project Estimated Cost Per Lot Data Sheet Estimate L.I.D. Limits OWnership List Prepaving Agreements C I T Y o F ASHLAND C I T Y HAL L ,. . .. ....... , I , June'18, 1987 . ASHLAND, OREGON 97520 telephono (code 5031482-3211 :"'. ." : ,i Mrs. Milda Tatlow 4015 N .E. 11th Portland, OR 97212 , I RE:ACQUISITION OF RIGHT OF WAY ON WRIGHTS CREEK DRIVE " Dear Mrs. Tatlow: Please consider this letter as a ratification of our conversation and agreement of June 15, 1987, wherein it was mutually agreed that in return for a ,warranty deed for street purposes for a thirty (30) foot wide Istrip of land across your property commonly referred to as assessors account no. 39 1E 5CD 700, the City of Ashland would in return assume all of your upcoming street improvement assessments which would ordinarily be due for construction of curb, gutter land paving on Wrights Creek Drive. . The deed will be presented for your signature following the issuance of an ordinance ordering the improvement of Wrights Creek Drive, which ordinance will be 'created by the Ashland City Counoil fOllowing the prescribed pUb]ic hearings. If it is impossible for the Council to pass the required improvement ordinance, this agreement shall become null and void. 'I ,i 1'1 It shall be understood that the ;final assessment for street improvements on Wrights Creek Drive shall constitute the full and complete payment for the property. There shall be no additional payment required of either the City or yourself. It is anticipated that the street can be improved during the summer of 1988 assuming an improvement ordinance is acquired. The Wrights Creek Drive proposed improvement shall be placed on the Council agenda as quickly as possible so that we might be assured of its scheduling. i in agreement with the' terms please sign and return this and conditions as letter as quickly as If you are outlined above, possible. .or : ... Mrs. Milda Tatlow June 18, 1987 Page Two cc: I Please feel free to call if YOUlhaVe any questions. I Sincerely, );.:r:-:~~ Assistant City Engineer . l' . Adm" i Br~an A mqu~st, C~ty ~n~strator Al Alsing, Dir. of Public Works I hereby indicate my acceptance of the conditions of this letter. MXb\~~~w \~~ ~"..~ \18:1- Da e .' I A'-J~G21 cB;g, , ':'1~'C, <h? ! /n~)w' .~~ ...l.,........ ...C".... -"'!oS .~\. I'''''' v I"tii.r~ is' ,,\~\\9. Q' t" i~ V'~~\t:~ v> >~ ~;::,~.\JCi .;..,j. !~ U\.tt;;...,."" tJ't) f~ t~a~i~~ ~ I?",' " \+wJ:('\ ~ ....", d.. t"'I\ ,--" I -. :;( [[ ?l \\ \J' " o ,u l{) IJ.J - 0') rt') ;~ . ~w ~ 0: C -..---. . L-- --_ ,::_ - - - - ~..:l.0I~a_ - - - ~~!.':' , , , . J ~\4.. 1'- '" ..,," ~ 0 ~ ."'0- //. l~g~<f. // . ..... I( ....~~, ~ . ".. ... . II ~.' (,,1 .~..... '-: .~ \10:': ~- / 'a-:.! ".I ..: I ~'-- .'. q,' N: ;. .. 0 I ::ot], o ..' ."' :010 1'-'; .'. _\ ~j::~@Ti:~~~:~~m@)':~II~~:f:: ~ .......:.1 .~ ,~ ~ ':l .>. . '- ~. '- -' . '- . 1 ~ ~ ;I", ,," '" ~ ~ " '..~ ~ . ~. ..:~(). .. ': .. ~ w\ > l~ :.....0 ~z ." <t 0: C> .~ '; o I'- ..., :l .. 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" "I '0. :I..i . ~ a) :Ij ", I .... - CD :1 ill. ~ ~l EZ'S'~ ~ :1 0 'So =ii l!i~~ a. 1:1: ~ :, u ~ a ", ,0: ...... .-, . '" : o. r-.. '=/ I """01 ~I J' ~ .. ',' :::s ",I. Ct) .11 .., r .Ct) ) ~''''' .... ,'. :'\' . CO o co. '~~~ 1'-' . o' CO OO'O?~ \ 'T~Q'iIIt....., >>--1 ~ ... I ~ I .. ( ~~ ! 0 I' I~'! .. , r.'" ..., '. Of:./ I~ .,~, , , ~ '" o o ... ~ " ~ " ~ ~ " ~ -;:.. .. ... ~ I ~ ~. . . " .; -. . . . ~r, ./6"J..r \ .. " ;;; ~ '"" ":. . "'" ~ ~ I \" -1 ~, 0; :/.. ::1 Ci . tn'J ,~. "::i' ~ -... r- ob ,,11.'...1:" .. ...." 7 ~Q6-o-;:::-.--1 .. . ....... C;:;I';1 '~/~) ..'.,.~ ~::';>)f""~< .~ ...J . 0- . o:{ . <0 '_"'.-r ~. -....-- . I 0 0 . 'E' . . ........ ~_........~'.....T . .~. . . . . ~.,. --::::s~ . . . 4 . .. . . .. . . . _.~ . . . ,. 4 III .cD " ILl ,- m I<) , .. , "- ... . ., ," 0,1\ "'" i~ .j ,,,, ,. ~ . <oil ,~I~t 1 . ~~ i .;::. . ~; -:::;-~I ~ ~I . "':i .11 2-2-B7 I PROPOSED WRIGHTS CREEK DRIVE L.I.D. ESTIMATED COST PER LOT ESTIMATED'" LOT NO. FRONTAGE COST PER FOOT TOTAL , , ! 1- 391E 5CD 400 130.00 Ft. $35.50 $4,615.00 2. " " 403 111. 655 Ft. " $3,963.75 3. " " 600 (#3) 169.37 Ft. " $6,012.64 4. " " 600 (#1) 104.00 Ft. " 0 $3,692.00 5. " " 606 150.03 Ft. " $5,326.06 6. " " 700 1B6.26 Ft. " $6,612.23 7. " " B03 110.29 Ft. " $3,915.30 B. " " B04 105.00 Ft. I " $3,727.50 9. " " B05 20.00 Ft. " $710.00 10. " " B06 105.00 Ft. " $3,727.50 11. 391E 5CD B07 100.B1 Ft. $3~.50 3,57B.75 TOTAL 1,292.415 Ft. I $45,BBO.73 I '"The estimated costs shown are estimates only. The actual cost will vary and will be computed based upon actual costs incurred. I I I I CITY OF ASHLAND . . . . I ENGINEERING DIVISION DATA SHEET FOR PROPOSED LOCAL IMPROVEMENT DISTRICT STREET WRIGHTS CREEK DRIVE DATE 2-2-87 I LIMIT OF PROJECT Orchard St. to Grandview Dr. LENGTH OF PAVD1ENT PROJECT 660 Feet DESIGN 4;';" full depth A,C. RIGHT OF WAY WIDTH 53.5 Feet ; PAVEMENT WIDTH 22' to 36' I CONSTRUCTION DETAILS CHECKLIST Yes No X X X only X X Concrete curb and gutter Concrete curb type C or C-l Curb and/or curb and gutter both sidesl Curb and/or curb and gutter on one side Typical section - center crown Typical section offset crown Typical section - no crown Typical section - inverted crown PETITION RESULTS: DATE PETITION WAS PREPARED DATE PETITION WAS RECEIVED TOTAL ASSESSABLE FRONTAGE FRONT FOOTAGE REPRESENTED BY AGREEMENTj FRONT FOOTAGE SIGNED ON PETITION ' TOTAL FRONT FOOTAGE REPRESENTED PERCENTAGE .OF FRONTAGE REPRESENTED PRELIMINARY ESTIMATED COST OF PROJECT PRELIMINARY ESTIMATED COST PER FRONT FPOT N/A N/A l292.4l5 Ft. 864.50 Ft. -0- 864.50 Ft. 65.89% $45,880.73 $35.50 t' Ab.t. ...:..L.. 0 t -L CITY OF ASHLAND I DEPARTMENT OF PUBLIC WORKS .. ENGINEERING DIVISION ESTIMATE FOR i STREET OR ALLEY IMPROVEMENT Street: IfRIGHTS CREEK DRIVE Estimdte By: J.H.O. Limits: Orchard St. to Grandview Dr.: Date: 2-2-87 GENERAL INFORMATION Length of Project 660 Fe. 36'. for 340 ft. Width of Street 22' for 320 ft. Pavement Design 4k;"full depth A.C. 'A. ESTIMATED CONSTRUCTION 'COSTS . Total Estimate $37,780.00 B. OTHER (list) $ $ $ $ . C. TOTAL $ 37,780.00 D. ENGINEERING @ 20% $ 7,556.00 _. E. PROJECT TOTAL $ 45,336.00 F. TOTAL ASSESSABLE FRONT FOOTAGE OR UNI~ OF ASSESSMENT I *'Q292,4l5 Ft, G. ASSESSABLE COST PER FRONT FOOT OR PER' UNIT OF ASSESSMENT . I $ 35,08 use $ 35.50jFt. *Assumes construction to presently 'avkilable widths without extensive . filling. **Assumes dedication of full right of way width on tax lot 700. I CIn OF ASHI.fu\o'D ENGINEERS ESTIMATE .Street Improvement Project Location WRIGHTS CREEK DRIVE Page ~ of ~ ITEM UNIT NO. ITEM PRICE AMOUlIT , 1. Site Work All iRequiredl Lump Sum $2,000.00 2, Excavation & Subgrade Prep. 315 c.y.I' S12.00/c.y.1 3,780.00 3. Class "B" A.C. Paving '480 Tonsl $35.00/Ton 16,800 :00 4. vlatering . 5 - 1000 Gal, Units $50. OO/Un it 250.00 , I 5, Adjust San, Sewer ,lanhole . 3 Each $300.00/ Ea. 900.00 6. Adjust Water Valve Vault 2 Each $lOO.OO/Ea. 200.00, , 7. Conc. Curb & Gutter 1350 L.F. $6.00/L.F, 8,100. 00 8, 10" Storm Drain .. 1230 L. F. $l5.00/L.F.1 .3.,450.00 9. Curb Inlet. 3 Ea'chll $600. OO/Ea. '1,800.00. 10. Curb Inlet on Exist. Base I 1 Eachl $500.00/Ea. .500..00 : " " I I I II . I I I, I II .. I , . I . I , I . TOL\I. AMOUlIT OF Estimate . . I $37,730.00 i COilllANY: , DATE: , BY: I : ~ 2-2-87 PROPOSED WRIGHTS CREEK DRIVE L.I.D. DISTRICT LIMITS MAP & TAX LOT NO. FRONTAGE SOURCE 1- 391E 5CD 400 130.00 Ft. R.S. 6543 2. " " 403 111.655 Ft. R.S. 6543 3. " " 600 (1I3) 169.37 Ft. R.S. 9586 4. " " 600 (U) 104.00 Ft. M.L.P. PA 1I86-103 5. " " 606 150.03 Ft. R.S. 9586 6. " " 700 186.26 Ft. Calculated 7. " " 803 110.29 Ft. Sunnyview Heights Sub. 8. . " " 804 105.00 Ft. " " " 9. " " 805 20.00 Ft. " " " 10. " " 806 105.00 Ft. " " " 11- 391E 5CD 807 100.81 Ft. " " " TOTAL 1,292.415 Ft. . - . \ ) " " " " " " " " " " .1 . M M N M M M 0 .a .a M .a .a, .a .... .... UJ UJ N III Cl"I ~I III .:: CO ,;: ,;: \!-l .... ,;: 0 ,;: (I) I '\:J = Cl"I M ~ N (I) .... . . I :E: .N ~' l-l N l-l l-l '\:J l-l (1)0 l-l U Q Q M Q ....0 Q' Q nl It) .... UJCl"I UJ .><: .><: Cl"I r-l ill .><: .><: .><: (I) (I) "" .a (I) . (I), (I) . (I) (I) UJ . (I) (I)';: (I) (I) ?1 l-l l-l ,;: .a l-l ::-U l-l l-l nlCl"l U U (I) .... U ,;: U U ~M ::- M . UJ' 00 UJ UJ ,;: '\:J M UJ ?1UJ UJ l-llt) .... .... = l-l .... (I) (I) .... .... (l)Cl"I .a .a M nl .a Mr-l .a .a .a UJ 01 01 nl .a riI 01 ?1(1) 01 01 .... UJ ..-1 ..-1 ?1 U . ..-1 nlO1 ..-1 ..-1 .::,;: riI l-l l-l 0 l-l Z l-l l.!l':: l-l l-l ;:lU I>: ~ ~ I>: 0 ~ ,;: ~ ~ l.!l Q lfl ""' ~ It) It) It) 0 M \D ,,",UJ N 0 0 .... \D N = M 0 \D 00 "", ""' 0 It) It) .... \D .... ""' MH ""' ""' .... ~ .... .:: l-l 0 .a 0 ..... 01 \!-l UJ UJ .:: E (I) (I) E-< ..-1 0 M .:: .:: U 01 .... 0 Ul .:: nl 01 .... 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I>: I U riI UJ E-Il.!l 0\0 E-I Z';: dP DID DID dP dP dP dP DID DID ~I dP ::r: rilE-1 \D .... M It) M M ""' N u'i N 0 l.!l UZ 0 \D r-l 0 \D .... It) ..... It) M 0 H 1>:0 ~ rill>: 0 00 CO") 00 M .... 00 00 .-j 00 0 illrx. M M M ..... 0 ..... .... .... E-I .... rx. .... .... .... .... .... .... .... .... .... rx. Z riI rx. rx. rx. rx. rx. rx. rx. rx. rx. rx.' ~ l.!l It) I It) ,;: 0 It) .... 0 ""' \D Cl"I 0 O' 0 ..... ..... E-I 0 \D CO") 0 0 N N 0 0 0 00 .... M Z I>: 0 0 ..... Cl"I .... 0 \D 0 It) 0 It) 0 N l.!l I>: ""' ..... \D 0 It) 00 ..... 0 N 0 0 Cl"I ,;: rx. ..... ..... ..... ..... ..... ..... ..... ..... ..... ..... N . >< ..... m ""' ..... r.: "" "" E-I ::iJ 0 0 I ~ H . 0 ""' 0 0 \D 0 ""' .... It) \D .... E-I 0 0 0 0 0 0 0 0 0 0 0 0 0 rx. ~Z .... .... \D \D \D .... 00 00 00 00 00 E-I Z E-I H dP Q Q Cl"I 0 U = = = = = = = = = U 00 Z It) It) \D ill riI riI ....\D ~ ..... = = = = = = = - - ..... .:: Cl"I Cl"I nl ""' ""' u .. nlM ;>E-I " 0 ..... N ""' .... It) \D .... 00 Cl"I 0 ..... " Z I ..... ..... 3'::: 5C-D_&OV (po4- (,.0'2. I. As the owners of suc,h' p.roperty; we hereby consent to the graq i ng (as spec If i ed by the Di rectl of Publ ic Works) of iWriqht'~-CreekDrive and ~randvie~ Drl~i abutting parcels No.2 and 3, and Parcel HI, respectively, of said minor land partition request. Wright's Creek Drive shal I be graded at the proper-ty owner's expense when Parcel #2 Is further divided, or at such time as the City of Ashland desires to extend Wright's Creek Drive, but not sooner than two years from the date of this agreement. Grandvlew Drive shal I be graded prior to occupancy of any dwel I ing unit constructed on Parcel #1. Further, as the owners of said parcels, we hereby consent to the ful I payment of the costs of such grading. This Agreement isto be binding upon ourselves, our heirs, executors and assigns and it is our epxress intention that this Agreement sha II run wi th the I and, so that consent to the improvement of .the street and the duty to pay for such improvement shal I be binding upon the future owners of the parcel. This consideration for this Agreement is the consent of the minor land partition request for the division .... i tt.c.l1t the 1 ;nr,i~d i otB 9rad i fig of the pr i vette road to 600, assessor's map 5DC in the City of Ashland. ---.I.. 5n- -r l..- ,I of the City of Ashland 'for the approval of sa i d tract of I and I nto three parce Is The south of and which serves tax lot 5<:"D- Dated this Tv (,/' / , 1978. day of ~ ,!/-;Y.~/ItJL rimA. Miller , , I 7~Z./1;/i. 'f Margar,'1 D. /I,i II er l D. /rtli1(. State of Oregon ss. :ounty 01 Jackson. 1~ )n this '7 day 01 Xi, , 1978, before me, the undersigned, a.Notary Public in md lor" said County and St-ite, personally appeared the within named Tim A. Miller and ~argaret D. Mi I ler, husband and wife, who are known to me to be the identical individuals lescribed in and who executed the within instrument, ~nd acknmtledged to me that they ,xecuted the same free I y and vo I untar i I y. ! . I n testimony whereof, I have hereunto set my hand and seal the day and year last above Irj tten. ~..-:;,lo''''', ." ""'" #"'. . .1 (., ", .' ,~., ..- . ..<~; "~ '.':;?\ ~ A n ~-.:.:~' \ ...: \'..'l :.. : . '....- .' ~ ,.;. .' ,C':. . .'....h'u,[.\.. ........ , --..... . ." . .....~. .." /.. I...... ~ '. '.: ;n- : L7~Z,' 'cL? . ~Nota'ry Pub I I c lor 'Oregon ~. ,..-' .-........ / MY CO~M,';:::ON [)(PIRE~ J~NE !.1. 1919 Daie: my commission expires. I , .....-t.. " . 'acbou CoUll'" n...._ "T' -"~on . '. Om Recorded /X'0 ClAt RECORDS ~'!1};;}~!}J8/l J\f. cr.muc ~ lIy2ii7.(;:.,7~~O~DEl< / '/_Depufy /, '("'" ~:x . ( .';.; . , "/ .",( ",{..J. ~ /: .. t., , r:':,..: f.., i !~ &.v #/~-/,;L/ ~ -:.--- I/:r. / 70(> ...J_ ',8 -1631'1 AGREE~lENT . I We are the owners of the fol lowing described land,lwhich land Is being minor land partitioned and ..;hal i he commonly known as Min:r Land Partition Number 3~7, 'Iocated in the City of Ashland, County of Jackson, State of Oregon: I leginnlng at a point on the South I ine of Section 5, Township 39 South, 'Range I East, 'i Ilamette Meridian, Jackson County, Oregon, which point is North 89048' ~Iest, 660.0 feet, rom-the South quarter corner of. said section; thence.~orth, 423.4 feet, to the Southeast .orner of premises described In deed becorded in Volume 599, Page 427, Jackson County, .regon, Oeed Records; thence North 89 48' West, along the South I inc thereof, 242.88 feet, o the South'.est corner of said premisos; thince North, along the \'Iest. I ine of said p,'emises lescribed in deed recorded in Volume 599, Page 427, said Deed Records, 279.24 feet, to the ,outheast corner of premises described in deed recorded in Volume 486, Page 141, said Deed ecords; thence North 89048'. West, along the South I inE! of said premises, 87.12 feet; thence ,outh, 702.64 feet, to the South I ine of said section; Ithence South l?9~48.' East, along said ine, 330.0 feet, to the point of beginning. As the miners of such property, we hereby consent to the improvement of{Wrr<itiPs Creek~Dr'i've"a'nd Grandview"Dr'ive~abutting parcels # 2 and 3, and parcel #1,. ., respectively, of said minor land partition request~ by the City of Ashland when the City desires to improve these streets; further', as' the owner of such lots, we do consent to the proportionate payment of the cost of such improvements. This Agreement is to be binding upon ourselves, our heirs, executors and assigns and it is our express intention that this Agreement sh~1 I run with the land, so that consent to the improvement. of the streets and the duty to pay for such improvements shal I be binding upon.the future owners of those I?ts. The consideration for this Agreement is the consen~ of the City of Ashland to the Minor Land Partition of the land without the immediate installation of str;eet . ill...,rl,Jvt.:rlI6nls ir) f,'ont of property o\..ned bl ou:-sefv~s on ~'rightfs Creek DrIve and Grandview Drive in the City of Ashland. ! Dated th i s 10 day of L /, 'U! c----- '~l /tLu! Timll. Mi l'ler -Tv. 1,- I , I , 1978, at. ASh,'and, Oregon. 7lJ/i .f/t,' "i' [) ,/ l/{(~ Margar,j't D. Mi Iler' . . STATE OF OREGON ) ss. County of Jackson) ..1. /' On this L day of, :.;:, , 19713, before; me, the undersigned, a Notary Publ ic in and for said/Couryty and State, personally appeared the within named Tim A. Mi I ler and Ma~qaret D. Mi I ler, husband and wife, known to me to be the identical individuals described in and who executed the within instrument and acknowledged to me that theyl executed the same freely and voluntari Iy. .... IN TESTI_DNY WHEREOF; I have h~r6unto set my hond the day and year last above written. and .afflxed my official seal I , .~~'!'" If' ~"""'" . ;.' ( . . " .... " . . ~ ...a'" ....<.5- ;..... ,(;"i A I~ ). \~' . : ,... . , :.... : . e'. .... .. . .' . : ,.\1:>; : . ....' U [l \.. ... ~ : .< .'. ....o.~ .~............:.. ,;' ...... . ....., '''\" . , , '-' ..... ....... ,,------. , /.J'.... i:/:< : ,for Oregon MY COtl.~~iSS'(lN WiF.;:; .:'-'~~E 14, 1919 Date my Co~"ission Expires ,~ '. llcbdnl' County, Oregon Rccordcd OFFI@AL RECORDS Pv JUL 201978# .M. . 4//(,-4/':::--<'""7,- . n9?M~/c~EORDDER / 1-<' <pUIy , ./ L\ . ./ il ' p...;? -.:( .;;,"'/ ~:. "Cf- b_ .. /~t...U_<..r' ."-- /.:1:37 3('c .- 78-2S&03 SUBDIVISION PAVING AGREEMENT We are the owners of the fol lowing described land, which land Is being subdivided and shal I be commonly known as Subdivision #19 (Sunnyview'Heights Subdivision) located in the City of Ashland, County of Jackson, State of Oregon: :ommencing at a 2 inch' iron pipe situated at the quarter corner common to Sections 5 and " Townsh i p 39 South, Range I East of the Wi lI'amette Ba~e and Mer i d i an, 'Jackson County, Iregon; thence North 89055'55" West along the section I)ne common to said sections, 07, 365 feet; thence leaving said section line, North 00021' 12" West along the Easterly 'ight of way of Wrights Creek Drive and the Southerly ektension thereof, 468.79 feet o a 6 inch diameter by 24 inch long concrete post withla 3 inch diameter bronze disk onumenting the Initial Point of SUNNYVIEW HEIGHTS SUBD,IVISION: thence leaving said 'ight of way, South 88016'16" East, 126.485 feet; thence South 23050'39" East, 52.265 eet; thence South 45014'30" East. 46.62 feet, thence Sputh 48027'1 I" East, 79.09 feet; 'hence South 22006' 54" East, 58. 125 feet; thence South 55025' 56" East, 107.53 feet; hence South 22017' 16' East, 133.'04 feet; thence South '12055'26" East, 72.735 feet to a .0 i nt in the Norther I y right of way of Orchard Street; thence North 89055' 55" West long sa i d right of way, 393. 17 teet; ,thence a long the, arc of a 20.00 foot rad I us ;urve to,the right, the central angle is 89 degrees 24 ~inutes and 43 seconds (the 009 chord bears North 45013'33.5" West, 28.14 feet) 31.21 feet to a point in the :asterly ,right of way of Wrights Creek Drive; thence Nohh,00031' 12" West along said I :aster:ly,right of way, 425.495 feet to the initial poin;t. As owners of such property, we hereby consent to the improvement of; Orchard and 'ISunnyview Streets and Wriqhts Creek Drive ~f said ~inor land partition request by the City of, Ash I and when the City des i red to ,rinprove these streets. further I " as the owner of such lots, we do consent to the proportionate payment of the cost of such improvements. This Agreement is to b~ binding upon ourselves, our heirs, executors and assigns and it is our exp~ess intention that this Agreement shal I run with the land, so that consentlto the Improvement of the streets and the duty ,to pay for such improvements shal I be binding upon the future owners of those lots. I The consideration for this Agreement is the consent of the City of Ashland to the subdivision of the land wit,hout the immediate installation of street improvements in front of property owners by oursel~es on Orchard and Sunnyview Streets and Wriqhts Creek Drive in the City of Ashland. " Dated this Lday of ;;/~(./ , 197 Y-:at AShlandJ Oregon. ;Y:.. -/7 /t:,,~, / . STATE OF OREGON ) State ot .Or&~Gfl;-tellfliy of Jadlsun.,S$ Th~'thlfl I~strument received atd liled al / ;).'31 ' m. Ithe J ::t day 0 7t. -9'cjpck Recorded 'n A'." ,....c..4.ut 19--'Z.cl-.. Oregon, 01 ~ .I., '.. Records lor Jackson County By County Clerk. Deputy e und rsigned, a Notary appeared the within named .' ss. County of Jackson ) , P, J'7, /. ) On this 2:..day of ~_, 1978, before Publ ic in and for said County and State, personally , I William Henry Kneebone known to me to be the identical individualls) described in and who executed the within Instrumen~ and,acknowledged'to me that they executed the same freely and voluntarily. IN TESTIMONY WHEREOF, I have hereunto ,set my hand bnd affixed my official seal the day and year last above written. I ~.AJ):J. ..Ju~, :..' Notary Public for State of Oregon -~~~.~- ,WINONA G. S\VAIN NOTI\~Y Pl'~L!C - Gi\::'GON My Com:ni::.sion Expires 4_:~__,:,.R'~_ , Qu...U....:J~. /9J' ~ 15ate my' commi Ss i on exp ires. ~ . ... ~<' i",{../--e. ~// f/J c:iIIemnrandum July 13, 1987 '(i[ 0: Brian Almquist . Jff rom: (}i. Al Alsing ~ubjed: Request for Naming of Alley Attached is a request from Mr. Raymond Hanson to name a presently unnamed alley off of Nursery Street. This alley has several new apartment buildings and is scheduled to be paved this summer. I have no knowledge of other owners fronting on the alley who might wish to submit a name for consideration. Would you please pass this request on to the Council for its review and consideration? <'~.. :.;-.t- .. RAYMOND L. HANSON FIDUCIARY SERVICES July 7, 1987 Mr. Allen A. Alsing Director gf Public Works 20 East Main Street Ashland, OR 97520 Re: Access road to 67 Nursery Street Dear Allen: persuant to my discussions with you, I would like to request that the alleyway from Nursery Street to the interior cour~; now having only a rough painted wall with 67 on it, be named "Hanson Way". Visitors to my units and other units in the complex are very confused by the lack of a visible street name and number and the difficulties of seeing the interior of the complex from Nursery Street. In the court are several apartment houses, however, we have the largest parcel and the largest building. All my best regards, ~/"'-'--/ ";1;;'-';1" /r ,/' r,' ...-,- ,/'" /'" /' /' /~", /.?--bz'-1c.-~ ~ymOnd. so~/ RLHIl 2995 WOODSIDE ROAD. SUITE 400.316 .. WOODSIDE. CA 94062 .. 415-851-381 1 . ~ ~\.~,~.,1t COO LIOGE ;, \P-,/20 _ 9200 /10' 9100 ~ ~ 0 1Il : ~ I '0 ... ~ ,An.J GO'" --s I'~T.lO .7,:'"","~.:t. J, ~ asoo ~ 8SCD . -:- \ , .T ----- , ~ ' ~ - 8200 1 ,'" ... ~ &~ '"' .. .. r1) .. 8300 - - 0 (r'~ " a ~ 2 50' I ,,0' 10" roo ~ .... i".,.' ,-,ft _ o 'VI 0 '.. .. ( (~I ,~ , . ..t~ o ? '0 87000 ,Iii --- - : 1.2' s)' 81m <l " , 4 9S' 110' ,8(X)O .. " 3 , x o o G: ,:1' IIC' \\\\\\\\\\ 7 I~O. s.s' $' ,-,' ... " :::. 1.0000 .... I~ 9 I 50' 50' 1/:1',+7. ...-' , - 8800 ~ ;i .. " L ,.,., 1'7.2' " 2900 s'S. !: ~ 71.$' .. :i 3400 ....1, ---j , (r_4-$'Ir.) ~ " I ~ ,\ I A'.J. -' III - --- --- ~ 2 /130. 3 \'2. .. ,.t'_ \ ST. 5 IS' 5M' 1"00) I 5-1,5' 7800 100' , , !) fl> O. 5 , 60' (P-'''4()) ;l"tJ.J. ISO' 7600 68/1} c- - (p- 4 ,0. -. ~ ~-~ ~' 50' "I3.J' 1700 .. . "" liD 1 -S1RE~ ~ WEST LINE OLe 40 .... W 1&1 a:: l- f/) . \ I :r ::::--\ . ""' -" RESOLUTION NO. A RESOLUTION OF THE CITY OF ASHLAND URGING THE GOVERNOR TO DESIGNATE JACKSON AND JOSEPHONE COUNTIES AS AN ECONOMIC DEVELOPMENT DISTRICT. WHEREAS, the United States Congress has authorized the U.S. Department of Commerce, Economic Development Administration (EDA) to designate economic development districts pursuant to Public Law 89-136; and WHEREAS, during the past six months, local government representatives to the Rogue Valley Council of Governments have investigated the opportunity and benefits of economic development district formation, and as a body has approved moving forward with district formation; and WHEREAS, the role of said economic development district would be to gather and disseminate information and to coordinate and assist efforts to diversify the local economy, to create new primary jobs, to increase the local tax base, and to seek grants to aid and assist these goals; and WHEREAS, it has been determined by the local governments of the two- county area that the functions of the economic development district shall be carried out by Rogue Valley Council of Governments under the policy guidance of a governing body meeting EDA requirements. NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: SECTION 1: designation district. That Governor Neil Goldschmidt be requested to approve the of Jackson and Josephine Counties as an economic development SECTION 2: That the Governor be requested to initiate the required steps for the U.S. Economic Development Administration to recognize the two-county area of Jackson and Josephine Counties as an economic development district and the Rogue Valley Council of Governments as the agency responsible for performing the functions of the district. SECTION 3: That the City Council pledges its support and cooperation in the formation of said district. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of , 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris !>Iayor " ,< ..... ." ~emnrnndum · ijf 0: Mayor and Council : JIf rom: ~ubjed: Municipal Judge Ordinance Request Dear Mayor and Council: Enclosed please find a copy of a letter dated June 17, 1987 from the City Attorney and enclosure. I request that an ordinance be adopted providing that only lawyers admitted to the Oregon State Bar may represent others in the Ashland }\unicipal Court. Any non-lawyer may represent himself or herself in the Municipal Court Court appointed Counsel is available for anyone charged with a crime who cannot afford to hire a lawyer. Permitting non-lawyers to act as counsel for defendants makes available to defendants a little bit of help that could either be helpful or harmful. I don't have a strong opinion, but r do have a general feeling that defendants generally would not do any worse on their own than with a non-lawyer advocate in most Municipal Court~cases. It i~' debatable whether the consumer is better served by allowing or prohibiting non-lawyers from acting as counsel in Municipal Court, but is is my general sense. and feeling that prohibiting non-lawyers from doing so is the better and more prudent course. Sinrut ALLEN G. DRESCHER Municipal Judge - - ,.... <")" .j a RONALD L. SALTER ATTORNEY AT LAW 94 TI-lIRC STREET A5HLAND, OREGON 97520 (503) 482.4215 June 17, 1987 Judge Allen Drescher Ashland Municipal Court City Hall Ashland, Oregon 97520 Re: Layman Representation in Municipal Court Dear Judge Drescher: Enclosed is a photocopy of Donald Williams' letter to me of June 12, 1987. By phone, he tells me that if the Charter provides that a Municipal Court is to be governed by rules rela- tive to the District Court, then laymen may appear and represent others in the Municipal Court. Our Charter, Article XV, Section 1, provides in part that, "When not covered by Ordinances, or this Charter, all proceedings in the Municipal Court for the violation of a City Ordinance shall be governed by the applicable general laws of the State governing District Court." Thus, if it is the opiniQILnf thp ro",~,t;~would be best for only members of the Bar to represent nther.. in t-h" Cou!;:t , it might _ b!"approp:r:iat.El'dtO ,r.e.<::ommend ,such._,an,..Ordinance.,to._ the Cit~.GQ~A~il. After you have had a chance to consider this, -_.__.._~ .... .- perhaps we should talk further. Very truly yours, ~E~ RONALD L. SALTER City Attorney , RLS/pc Enclosure r .- - ~~,. '. ,. 5200 S.W, Meadows Road P,O, Box 1689 Lake Oswego, Oregon 97034-0889 June 12, 1987 Telephone: (503) 620-0222 WATS Line: 1-800-452-8260 Ronald L. Salter, Esq. 94 Third St. Ashland, OR 97520 Re: James Hazel, Medford Dear Ron: Thank you for your recent inquiry. In Oregon State Bar v. Wri9ht, 280 Or 693, 573 P2d 283 (1977), the Supreme Court held that non-lawyers can appear on behalf of another in civil and criminal cases in justice court and in municipal courts where permitted by the city charter or code. It would Judge Wickre If not, it stricken. be appreciated if you would determine and advise whether lay appearances are permitted in Ashland. may be appropriate that appearances by Mr. Hazel be Further, questionable consumer, you Mr. Hazel's representations appear to be business practices. If you learn of an injured should report the matter to the Justice Department. Your interest in this matter is appreciated. Very truly yours, O<T"Y'\... DonaldL. Williams Assistant General Counsel DLW/lo cc: Jerry K. Brown, Esq., Chairman UPL Corrimittee Emily Simon, Esq. Oregon Dept. of Justice Honorable James A. wickre (each w/enclosure) t','d.i~ ~ 1\ ) l' ~ ~ li_:(.r':$~' J'.O ~";--, ;~- Jackson County Economic Development Council Technical Advisory Committee 229 N. Bartlett St. Medford, OR 97501 Dear Committee Members: The Ashland City Council would like to support the inclusion of the Downtown Parking Project in your consideration of the overall regional strategy. Our reasons for this are as follows: * Ashland's downtown has over 600,000 sq. ft. of business, and almost 3,000 theatre seats. It provides employment to 1,043 persons in 178 businesses and offices. The downtown is the tourist center for the Ashland area, with our main attractions, the Oregon Shakespearean Festival, Lithia Park and downtown shops and restaurants. The Ashland area has 934 hotel/motel or bed and breakfast rooms and accounts for $53 million in tourism related business. * * The last major downtown improvements were in 1970 and 1971 and the existing facilities are in need of repair. There is increasing demand for better off-street parking facilities and more and better appointed pedestrian areas, such as plazas and sidewalk cafes. * Surveys of downtown parking in 1985 and 1986 indicate that from June to September the downtown is over capacity in parking. Parking is over 80% capacity from 10:00 a.m. to 11:00 p.m. daily, exceeds 90% capacity at 2:00 p.m., and actually reaches 100% at 8:00 p.m. * In a survey of 1985 Shakespearean patrons, over 50% of those expressing an opinion rated Ashland's parking "fair or poor". * In the same survey, 42% of the tourists visited Jacksonville, 20% went shoppinq in Medford, and many other attractions as well, indicatinq that tourism in Ashland is beneficial to the entire county. * The estimated demand for parking by downtown is 2,350 spaces. Only 1,630 spaces are available, of which only 1,000 are publicly owned. * We are currently working on a project which will provide increased pedestrian amenities and add 300 spaces to our inventory, as the first step in a three step plan to correct the problem. The cost of step one is $1.6 million. ~.~. ~ o Jackson County Economic Development Commission Page Two * Funding is proposed to be as follows: Local Improvement District Bonds: Donation of Land State Lottery Grant $1,080,000 200,000 350,000 * Tota1.....................$1,630,000 We believe that this project should be considered for funding as part of Jackson County's Regional Strategy. It is the number one priority of the Ashland Economic Development Commission, and one which is necessary for the further development of this city's largest industry. Your consideration of our request is most appreciated. Please , inform our staff if you require any additional data or details of the project. Yours Sincerely, L. Gordon Medaris Mayor City of Ashland ~emnrandum July 16, 1987 m~ Honorable Mayor and City Council ~~ Brian L. Almquist, City Administra;O~L / ,t// ~~ Water Bond Issue One of the Council's principal goals for 1987 is the removal of the water moratorium on the West side of Ashland, which has now been in effect for over 3 years. This week I received the recorded deeds on the reservoir site off Hitt Road, ending a lengthy land trade transaction which we began last November. With the reservoir site now in hand, I believe it is time to present a Bond Issue to the voters of Ashland. The 'project is based on various elements contained in the R.W. Beck Water System Study and capital improvement program, completed in 1980. This plan consists of various elements which are set forth in the attached memo from Public Works Director Al Alsing. County Clerk Kathy Beckett has informed the cities in Jackson County that she intends on conducting the County's first vote by mail ballot at the September 15, 1987 election. In order for the City to include its bond issue proposal on the ballot, it will be necessary for the Council to adopt the Resolution setting the special election for that date at your August 4 meeting. The Resolution must be at the Clerk's office by August 12. RECOMMENDATION: It is recommended that the staff be authorized to prepare the necessary resolution calling a special election for September 15, 1987, to request voter approval to issue General Obligation Bonds in the sum of $1,700,000 to finance the completion of the West side water reservoir and pipeline improvements. Attachment (1) ~emnrandum July 15, 1987 'mo: Brian L. Almquist JIf rom: rJ! Allen A. Alsing ~ubjed: Water Facilities Cost Estimate Following is a 1989 cost estimate necessary to serve the area under water Strawberry Lane area. of water facilities moratorium in the Supply Line to West Side (project 91-A-l) $815,300 High System on West Side (project 91-A-3) Pipeline Reservoir Pump Station Right of Way 130,974 500,000 146,097 10,000 $I, 60-2,371 I would suggest that the estimate be rounded upward to $1,700,000. /"', ORDINANCE NO. AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVEMENT OF HERSEY STREET BETIVEEN HATER AND OAK STREETS ,.' BY CONSTRUCTING THEREON CURBS, GUTTER AND PAVING; AUTHOR- IZING THE ASSESSMENT OF COST OF SAID IMPROVEMENT AGAINST PROPERTY TO BE BENEFITTED THEREBY; AND PROVIDING THAT WARRANTS ISSUED FOR THE COST THEREOF BE ,GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. WHEREAS, the Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accor- dance with plans and specifications and to assess upon each lot or part thereof adjacent to and benefitted by such improvement its propor- tionate share of said cost of said improvement, as provided by the Charter of the City of Ashland; and WHEREAS, notice of such intention has been duly given and published as provided by the Charter, and a public hearing held thereupon, and it appears to the Council that such improvement is of material benefit to said City and that all property to be assessed therefor will be benefitted thereby to the extent of the probable amount of the respec- tive assessments to be levied for the costs thereof: NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that lIersev Street between Water Street Ann Oak Street be improved by the construction thereon of curbs, gutter and paving in accordance with the plans and specifications therefor heretofore adopted on file in the office of the Director of Public, Works, and that the cost thereof be assessed upon each lot or part thereof adjacent to or benefitted by such improvement, as provided by the Charter of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned improvement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 to 287.510 inclusive. The foregoing July August ordinance was first read on the 21st day of , 1987, and duly PASSED and ADOPTED this , 1987. day of Nan E. Franklin City Recorder SIGNED and APPROVED this day of August , 1987. L. Gordon Medaris Mayor ORDINANCE NO. AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVEMENT OF WRIGHTS CREEK DRIVE FROM GRM,DVI~~ DRIVE TO ORCHARD STREET BY CONSTRUCTING THEREON CURBS, GUTTER AND PAVING; AUTHOR- IZING THE ASSESSMENT OF COST OF SAID IMPROVEMENT AGAINST PROPERTY TO BE BENEFITTED THEREBY; AND PROVIDING THAT WARRANTS ISSUED FOR THE COST THEREOF BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. WHEREAS, the Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accor- dance with plans and specifications and to assess upon each lot or part thereof adjacent to and benefitted by such improvement its propor- tionate share of said cost of said improvement, as provided by the Charter of the City of Ashland; and WHEREAS, notice of such intention has been duly given and published as provided by the Charter, and a pUblic hearing held thereupon, and it appears to the Council that such improvement is of material benefit to said City and that all property to be assessed therefor will be benefitted thereby to the extent of the probable amount of the respec- tive assessments to be levied for the costs thereof: NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that Wrights Creek Drive from Grandvipw Drivp ro Orchard Street be improved by the construction thereon of curbs, gutter and paving in accordance with the plans and specifications therefor heretofore adopted on file in the office of the Director of Public Works, and that the cost thereof be assessed upon each lot or part thereof adjacent to or benefitted by such improvement, as provided by the Charter of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned improvement shall bear interest at the prevailing rates and shall constitute general obligations of the City of Ashland, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 to 287.510 inclusive. The foregoing July August ordinance was first read on the 21st day of , 1987, and duly PASSED and ADOPTED this , 1987. day of Nan E. Franklin City Recorder SIGNED and APPROVED this day of August , 1987. L. Gordon Medaris Mayor RESOLUTION NO. A RESOLUTION CONCERNING THE SELECTION PROCESS OF THE ADMINISTRATOR OF ASHLAND COMMUNITY HOSPITAL WHEREAS, Article XVII, Section 1 of the Charter of the City of Ashland provides that Ashland Community Hospital shall be operated "under the authority and direction of the Council"; and WHEREAS, Chapter 2.20.050 of the Ashland Municipal Code provides that the Ashland, Community Hospital Board has the power to appoint a hospital administrator, "subject to confirmation by the common council"; and WHEREAS, the Ashland Community Hospital Board will soon begin the process of selecting an administrator; and WHEREAS, the Ashland City Council deems it necessary that it participate in the selection process in order to exercise its oversight responsibilities under the Charter and to be able to adequately perform its duties to confirm any administrator. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council as follows: SECTION 1. That the Ashland City Council requests that the Ashland Community Hospital Board include its member from the City Council in all aspects of the selection process, including membership on any committees involved in the process. SECTION 2. That the Ashland City Council requests that the Ashland Community Hospital Board keep the City Council fully advised as the process of selecting an administrator progresses. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the day of July, 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of July, 1987. L. Gordon Medaris Mayor h. - 4'" RESOLUTION NO. 87 A RESOLUTION AUTHORIZING FUNDS AND ACCOUNTING METHODS TO BE USED IN THE FINANCIAL MANAGEMENT OF THE CITY OF ASHLAND FOR THE 1987-88 FISCAL YEAR WHEREAS, there is a need for a summary of major resources, a statement of purposes, and a description of the accounting basis for each fund; and several changes, including the passage of two serial levies, have occurred since Resolution No. 86-06 was adopted; NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS: 1. The funds listed on Exhibit "A" are to be established and used as indicated thereon to record the financial affairs of the City of Ashland, in accordance with the applicable laws of the State of Oregon. 2. All funds may have other resources, such as beginning fund balance and interest income, in addition to those cited in Exhibit "A". 3. The Hospital fund will be on a full accrual basis and all other funds will be on a modified accrual basis of accounting. 4. This Resolution is to be liberally construed; it is general and descriptive, and not restrictive. 5. The Resolution is for accounting transactions- effective on July 1, 1987, and Resolution No. 86-06 is repealed as of that date. The foregoing Resolution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the ____ day of , 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this ____ day of , 1987. L. Gordon Medaris Mayor EXHIBIT "A" Page 1 of 3 1. General Fund - This fund shall be used to account for revenues and expenditures that are not assigned to other funds. 2. Revenue Sharin~ Fund - This fund shall be used to account for resources rema1n1ng from the Federal Revenue Sharing program; and which are to be expended or transferred for human resources development or other purposes designated by the Common Council. (This fund may be terminated, if Congress does not restore the program) . 3. Cemetery Fund - This special revenue fund shall be used to account for revenues received from Cemetery-related operations, plus property taxes, interfund transfers, grants and other resources; and which are to be expended for cemeteries, mausoleums, Boulevard and other landscape maintenance, and interfund transfers. 4. Band Fund - This special revenue fund shall be used to account for revenues received from property taxes; and which are to be expended for the City Band and for Bandshell maintenance. 5. Hospital Fund - This fund shall be used to account for revenues received from hospital operations and other sources; and for expenditures for purposes related to the hospital. 6. Central Services - This internal service fund consists of two divisions - operational services and maintenance services. The operational services division shall include expenditures for the legislative, executive, administrative, legal, financial, risk management, recording, engineering, and public works admin- istrative operations of the City. The primary source of funding shall be charges paid by City departments which benefit from these services. The maintenance services division shall be utilized to cover expenditures for maintenance, repairs, fueling, insuring, domiciling and replacing heavy equipment and vehicles "leased" to operating departments. "Lease" payments shall be the primary source of revenue. 7. Emergenc~ 9-1-1 - This fund shall be used to account for revenues aris1ng rom the State telephone tax; and which are to be ex- pended for administration, operation, maintenance and capital outlay for the emergency communications system. 8. Airport Fund - This special revenue fund shall be used to account tor revenues from airport leases and other sources; and which are to be expended for airport maintenance, administration, and capital outlay. Electric Utility Fund - This special revenue fund shall be used to account for revenues generated by electric utility operations; which are to be expended for wholesale power purchases, operating expenses, 'capital outlay, debt service, interfund transfers, franchise tax and related purposes. 9. ;. ., 11. 12. 13. 14. 15. 16. 17. 18. EXHIIT "A" Page 2 of 3 10. Water Quality Fund - This special revenue fund shall be used to account tor revenues generated by or applicable to the water and sanitation (sewer) operations; which are to be expended for operating expenses, capital outla~ debt service, interfund transfers and related purposes. Assessments Fund - This fund shall be used to account for rev- enues from assessments for local improvements, and from the sale of bonds secured by special assessments; which are to be expended for engineering, advertising, accounting, legal, and direct construction costs, redemption of warrants, interest, interfund transfers and related purposes. Street Fund - This fund shall be used to account for State highway revenues, certain franchise taxes, street utility revenues, and interfund charges; which are to be expended for administration, operation, capital outlay, debt service and other purposes related to streets and public works. Cemetery Trust Fund - This fund shall be used to account for 1nterest 1ncome and sales of cemetery lots and services; which are to be expended for repurchases of lots, plus inter- fund transfers for care and maintenance of cemetery grounds, facilities and mausoleums. Bancroft Bond & Redemrtion Fund - This fund shall be used to account tor revenues rom Bancroft bonded assessments; which are to be disbursed for the retirement of each local improve- ment district Bancroft bonded debt principal and interest until each district's debts have been retired, at which time surpluses may be transferred to the general fund. Bonds & Interest Funds (Other) - This group of funds shall be used to account for utility and hospital user charges; which are to be disbursed for the retirement of bonded debt princi- pal and interest. Parks & Recreation Fund - This fund shall be used to account for revenues received from property taxes, user fees and other sources and which are to be expended for parks, swim pool and recreation purposes. Recreation Serial Levy Fund - This fund shall be used to account ror revenues receivea rrom recreation property tax serial levies; and which are to be expended for conducting swim pool programs and for maintaining facilities on non-dedicated park properties. Parks & Recreation Trust Fund - this fund shall be used to account for funds received from Oregon Shakespearean Festival and other sources on a trust or fiduciary basis. The funds are to be held in trust and are to be expended only for pur- poses stipulated by the donor or bequestor. The corpus of the trust may not be expended unless authorized by the donor or bequestor or by court order. The interest may be expended according to the authorization of the donor or bequestor. r:' -'F ',', .. "-,~,,.., ,'-'-" ,"', ',. '."" EXHIBIT "A" Page 3 of 3 19. Insurance Services Fund - This internal service fund shall be used to account for revenues from workers compensation, liability, collision and other self insurance, health insurance charges from City departments, retrospective rating adjustments and other sources; which are to to be expended for payment of workers compensation, self-insurance claims, health insurance expenses, and other charges related to risk management. 20. Capital Improvements Fund - This fund shall be used to account for revenues from interfund transfers, bond proceeds, depre- ciation charges, grants and other sources; which are to be expendedofor construction, property and equipment acquisition and replacement, improvements, sidewalks, interfund transfers and related purposes. 21. Parks & Recreation Capital Improvements Fund - This fund shall be used to account for revenues from grants, interfund transfers, depreciation charges and other sources; and which are to be expended for parks and recreation facilities improvements, construction, equipment acquisition or replacement, and related purposes. 24. Police Department Serial Levy Fund - This fund shall be used to account for police department property tax serial levy; which shall be expended for police salaries and employee benefits. 25. Fire De artment E. M. T. Serial Lev Fund - This fund shall be used to account or 1re epartment e.m.t. property tax serial levy; which shall be expended for fire department emergency medical technician program. RESOLUTION NO. , A RESOLUTION ENDORSING AN APPLICATION FOR STATE LOTTERY FUNDS TO MATCH AN APPROPRIATION BY THE OREGON LEGISLATURE FOR THE DEVELOPMENT OF THE ASHLAND PERFORMING ARTS CENTER WHEREAS, the Oregon Legislature has appropriated $500,000 for the development of the Ashland Performing Arts Center on a matching grant basis; and WHEREAS, monies will soon be available for economic development projects from the Oregon Lottery Fund administered by the Regional Economic Development Council to be established by the Governor; and WHEREAS, this project will add over 100 new jobs and will have an economic impact of over $7.2 million on the economy of Southern Oregon. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Ashland as follows: SECTION 1: That the request for Oregon Lottery Funds to match the grant from the Oregon Legislature is hereby endorsed. SECTION 2: The Jackson County Economic Development Council and the Regional Economic Development Council to be designated by the Governor, are hereby urged to give this project high priority based on the imme- diate and positive economic benefits to the Southern Oregon Region. The foregoing Reso~ution was READ and DULY ADOPTED at a regular meeting of the City Council of the City of Ashland on the 21st day of July, 1987. Nan E. Franklin City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris Mayor ~emnrandum July 6, 1987 m~ Honorable Mayor and City Council ~ronni. Al Williams, Director of Electric Utilities ~ubjett: Electric Department Activities for June 1987 The following is a condensed report of the Electric Department activities for June 1987. The department installed 12 new underground services and 6 new overhead services. There were 10 temporary services installed and 6 removed. We responded to 42 requests for location of underground power lines and repaired 21 street lights. Six transformers were installed for a total of 200 KVA and 4 were removed for a total of 125 KVA; for a gain of 75 KVA on the system. We installed 3240'of conduit and 3,575' of wire this month. We installed new decorative light on Guanajuato Way., There were 493 delinquent account notices worked, and 86 delinquent accounts were disconnected. six new meters were installed. Continued testing meters with 42 single phase and 31 three-phase tested. Six meters were replaced. We had 343 connect orders and 368 disconnect orders for a total of 711 orders. One 55' power pole was set and four 45' poles were replaced. Employees attended monthly safety meeting. CALL TO ORDER APPROVAL OF MINUTES GLEN WOOD DRI VE MOHAWK INTERSECTION COMMITTEE ADJOURN MINUTES TRAFFIC SAFETY COMMISSION June 24, 1987 The meeting was called to order at 4:08 P.M. in the Council Chambers by Chairman Phil Arnold. Commissioners in attendance were Walter Schraub, Phil Gates, Bev Lamb and Gary Cretan. The minutes of the May 1987 meeting were approved with the corrections that Commissioner Lamb had also been present and that Morse Street, rather than Morton Street, had been considered concerning a request for private parking. Staff presented a no parking plan for Glenwood Drive which had been worked out with the neighbors. The plan was approved unanimously. The Chairman congratulated the Commission on meeting the problem while at the same time accommodating the neighbors involved. The request of Ms. Maxine Goff for a stop sign on Terra at Mohawk was discussed by the Commiss ion. No one appeared" in the audience to address the issue. No one on the Commission felt that a stop sign was the appropriate solution, but there was general agreement that the intersection warranted further study. No action was taken. The Commission noted that there are several intersections in town which are similar in nature to the Terra and Mohawk intersection. A committee of Commissioner Schraub and Commissioner Cretan was formed to study these intersections and to recommend to the Commission any action which they find appropriate. The meeting was 4':30 P.M. 'Ch'~ ...~-~- ,.... CITY OF ASHLAND PARKS AND RECREATION COMMISSION REGULAR MEETING May 26, 1981 Chairman Crawford called the meeting to order at 1:00PM at 340 S. Pioneer Street. ATTENDANCE: Present: Absent: Crawford, Johnson, Nelson, Pyle, Adams, Mickelsen None I.' ADDITIONS OR DELETIONS TO THE AGENDA None II. APPROVAL OF MINUTES Commissioner Adams made a motion to approve the minutes of the Regular Meeting of April 28, 1981. Commissioner Pyle seconded. The vote was: 5 yes - 0 no III. BILLS AND FINANCES Commissioner Adams made a motion to approve the previous month's disbursements as indicated by Payroll checks #5811 through #5921 in the amount of $16,504.11 and Payables checks #9859 through #9911 in the amount of $24,133.13. Commissioner Johnson seconded. The vote was: 5 yes - 0 no IV. AUDIENCE PARTICIPATION ON THE AGENDA A. Michael Johnson - Tiple Fish Arts Michael Johnson, representative for Tiple Fish Arts, was present to make a request for usage of the bandshell and waiver of the rental fees. He explained that Tiple Fish Arts was a group of local artists that would like to present a series of four performances as a community project. The performances would be based on a radio format and KSOR would be taping one of them as a pilot project to be aired. The format for the shows would include children's variety entertainment, general variety entertainment and an , open-mic segment in which persons from the audience could perform. Mr. Johnson indicated that anyone wanting to perform from the audience would have to sign up ahead of time and that their performances would be screened for suitability to the audience. tEGULAR MEETING - MAY 26, 1987 PAGE 2 AUDIENCE PARTICIPATION ON THE AGENDA Michael Johnson - Tiple Fish Arts The Commission reviewed the written proposal presented by Mr. Johnson. The commissioners inquired about specific formats for each of the segments. Commissioner Nelson inquired about the affiliation with KSOR. Mr. Johnson explained that tentatively KSOR was interested in recording the children's portion of the performances for later broadcast. If the programs were aired they would have been recorded live at the bandshell. Commissioner Adams inquired about the screening of persons from the audience for the open-mic segment. Mr. Johnson said that most people tended to be responsible to their audiences and that since Tiple Fish would have control of the stage it would see that the audience participation portion of the program would be appropriate. Commissioner Pyle asked what policy has been in the past for waiving the rental fee at the bandshell. Director Mickelsen responded that the fee had been waived in the past on occasion for community events although it was not done frequently. Commissioner Crawford asked whether or not Tiple Fish was an official organization. Mr. Johnson replied that he would not call it official but more a collective group of artists and technicians employed by various organizations such as KSOR and the Festival who liked to encourage local artists and provide places for them to perform. The group had been presenting a similar type activity at the Community Center on Winburn Way over the winter. He said that this program concept has been developing slowly and that the bandhsell performances would be another step. lOTION Commissioner Pyle made a motion to accept the request by Tip1e Fish Arts stipulating that the performances end no later that 8:30PM and waiving both the fee and deposit for use of the bandshell. The motion died for lack of a second. iOTION Commissioner Adams made a motion to accept Tiple Fish Arts' proposal and to waive the rental fee for the bandshell under the following stipulations: that the performances would be kept to a maximum of two hours in length, that the Commission reserves the right to cancel future performances if it believes that the first performance is not in accordance with its policies concerning community sponsored events, and that the $150 standard refundable deposit for all bandshell rentals be held by the department in accordance with its rental policy. Commissioner Johnson seconded. tEGULAR MEETING - MAY 26, 1987 PAGE 3 AUDIENCE PARTICIPATION ON THE AGENDA Michael Johnson lOTION AMENDMENT - Tiple Fish Arts In discussion, Commission Pyle made a motion to amend the motion on the floor to allow for a 2 1/2 hour performance rather than a two hour performance. Commissioner Adams seconded. The vote was: 5 yes - 0 no With no further discussion the amended motion was voted upon: The vote was: 4 yes - 1 no (Nelson) V. AUDIENCE PARTICIPATION NOT ON THE AGENDA None VI. OLD BUSINESS A. So. Oregon Swim Association - request for fee waiver The Southern Oregon Swim Association wrote a letter to the Commission proposing that the organization offer two all-comers swim meets to the general public and "have a cooperative working relationship with the Parks and Recreation summer program" in exchange for the department waiving the $100 fee for their June swim meet and the rental fee for the Meyer Pool for the club's early morning training hours. When discussion the letter the Commissioners in general felt that they were not certain what the organization meant by having a "cooperative working relationship" with the department and felt that they would need more information from SOSA to agree to such a proposal. It was determined that SOSA would be invited to the next meeting if they would like to discuss their proposal more fully. ~TION Chairman Crawford passed the chair to the Vice-Chairman then made a motion to waive the $100 fee for SOSA's June swim meet in exchange for the club offering two all-comers meets. Commissioner Adams seconded. The vote was: 4 yes - 1 no (Pyle) Director Mickelsen said that in speaking with the representatives of SOSA, they had requested that, if the Commission did not choose to waive the fee in 'consideration with a working relationship with the department, that the club's fee for the rental of the pool for their training lEGULAR MEETING - MAY 26, 1987 PAGE 4 OLD BUSINESS Southern Oregon Swim Association - fee waiver hours be made a flat fee of $500 for the summer rather than $25 per participant as it was in 1986. lOTION After brief discussion, Commissioner Nelson made a motion to set a flat fee of $500 for SOSA's pool rental for the summer of 1987 according to previously agreed upon hours. Commissioner Johnson seconded. In discussion Commissioner Pyle inquired of the director whether many or most departments charge a competitive swim team such, as SOSC for training time. Director Mickelsen replied that most do not. The vote was: 4 yes - 1 no (Pyle) B. Saturday Market - request for additional dates Director Mickelsen told the Commission that Judy Bunch, promoter of the Saturday Marketplace, has requested three additional dates for holding the marketplace: Friday, May 29th and Friday and Sunday, August 14th & 16th. There will be a city sidewalk sale on those days and Ms. Bunch would like to participate. lOTION Commissioner Nelson made a motion to approve the dates requested by the Marketplace. Commissioner Adams seconded. The vote was: 5 yes - 0 no VII. NEW BUSINESS A. Skateboard area - liabilities question Director Mickeslsen reported that he had written letters to both Ron Salter, the City Attorney, and to Bob Nelson. Finance Director and risk manager for the City, asking that they offer their opinions on risk liability for the department if it became involved in the development of a skateboard area within the parks system. A letter had been received from Mr. Salter who responded in very general terms indicating that since the idea was still very general, the responses had to be general. Mr. Nelson REGULAR MEETING - MAY 26, 1987 PAGE 5 NEW BUSINESS Skateboard area - liabilities question had not yet offered his opinion but indicated that he had written to the City's insurance carrier asking for a response on their part. Mr. Mickelsen said that in conversing with Mr. Nelson he had stated that it was very likely that the insurance carrier would carry that kind of facility now but that, in the event of a major suit, the City's insurance rates would increase dramatically in the future. Commissioner Pyle suggested that other cities might be contacted which have skateboard areas on public lands to find out how they handle the administration of the facility and the liability question. Mr. Mickelsen agreed to inquire of those cities. B. Meyer Pool rental rate In general discussion it was determined that. the pool rental rate would remain a flat rate regardless of the type of group renting the facility. It was also determined that only service organizations which served the general public would be permitted to rent the facility for fund raising events. No private groups would be allowed to rent the facility for the purpose of raising funds or making profit. MOTION Commissioner Pyle made a motion to prohibit the rental of the Meyer Pool for private profit. Commissioner Nelson seconded. The vote was: 5 yes - 0 no VIII. CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT A. City of Ashland, Planning Department - plaza plan Director Mickelsen indicated that the Planning Department was requesting a joint study session between the Commission and the Citizens Advisory Committee on the Ashland Downtown Plan. The meeting is scheduled for Tuesday, May 27th. Director Mickelsen indicated that in speaking with City staff they had expressed interest in learning what the Commission had planned for Guanajuato Way and for Bluebird Park so that the downtown plan could be coordinated with all affected ~~. ., . REGULAR MEETING - MAY 26, 1987 PAGE 6 CORRESPONDENCE, COMMUNICATIONS, DIRECTOR'S REPORT City of Ashland, Planninq Department - plaza plan parties. Commissioners Adams and Crawford indicated that they would represent the Commission at the meeting. IX. ITEMS FROM COMMISSIONERS A. Commissioner Adams - sediment ponds on Greenway Property Commissioner Adams reported that Al Alsing, Director of Public Works, has requested a meeting between representa- tives from the City Council and represent- tives from the Parks Commission to begin working out usage agreement for sediment ponds on Parks Greenway Property. After brief discussion, it was determined that Commissioners Adams and Crawford would represent the Commission at upcoming meetings with the Council representatives. X. NEXT MONTH'S AGENDA Further discussion of liability on a skateboard area will be discussed at the next Regular Meeting. XI. ADJOURNMENT With no further business the Chairman adjourned the meeting. R~~~bmitted' Ann Benedict Management Assistant o ~.. . . , .~ , ' ASHLAND COMMUNITY HOSPITAL MrNUTES OF THE BOARD OF DIRECTORS' MEETING June 19, 1987 The Board of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, June 19, 1987, in the Conference Room of the Hospital. ~ESENT: Those present were: Walt Hoffbuhr, presiding; B. Doyle Greene, Linda Jackson, Michael Jewett, Frank Bi I lovits, Jean Keevi I, M.D., Stephen Lunt, and Frances Wi ley, board members; Allen Johnson, M.D., Medical Staff representative; Beth Bornet, Foundation president; Jennie Dunbar, Auxi liary president; Mike McGraw, CFO; and Sharlene Stephens, executive secretary. Others present were: Polly Arnold, director of patient services, and Peggy Cockrel I, personnel director. aSENT: Those absent were: Board member Jerry Cooper and City Counci I I iaison Pat Ackl in. ALL TO ORDER: Walt Hoffbuhr cal led the meeting to order at 12:30 p.m. new Auxi I iary president, Jennie Dunbar, to the meeting. Peggy Cockrel I and Polly Arnold. He then welcomed our He also welcomed both PPROVAL OF OARD MINUTES: Linda Jackson then moved and Frank Bi I lovits seconded a motion approving the . May 15, 1987, and the June 16, 1987, board meeting minutes as typed and distri- buted. AI I approved with the exception of Mike Jewett, who voted against the approval of the June 16, 1987, minutes. Motion carried. ?PROVAL OF XECUTIVE SESSION INUTES: Frances Wi ley moved and Dr. Jean Keevi I seconded a motion to approve the May i5, 1987, the June 3, 1987, and the June 16, 1987, executive session minutes as typed and distributed. B. Doyle Greene questioned the May 15, 1987, minutes in which the rate .increase was discussed and the fact that we are higher in some areas of service than other local faci I ities. Mike McGraw stated that we are heavi Iy endowed with Medicare and that he would I ike to hold off raising rates at this time. AI I board members then approved the above motion with the exception of Mike Jewett, who voted against the motion because of the lack of substance in some minutes. Motion carried. (Stephen Lunt joined the meeting at this time.) INANCE REPORT: Mike McGraw reported that for the month of May 1987 we had net operating revenues of $445,300. McGraw then reviewed and explained the operating expenses. He pointed out that we had a loss of $69,355; this with the capital pass-through check from the government in the amount of $39,558, gave us a net loss of $29,797 for the month of May. Our net revenues over expenses on a year-to-date basis stands at $321,489. McGraw then provided the board with expense summary detai I. The operating statistics were then reviewed. In reviewing the Budget ,n .to.... Q Expense Summary it was noted that we are under budget for the year by $426,207. The Balance Sheets were then reviewed. McGraw reported that the Sports Medicine bui Iding project i.s now paid off. He also explained the Medicare settlements that are payable. McGraw added that this has'been a good fiscal year for the hospital. After a brief discussion on the financial report, Mike Jewett moved and Doyle Greene seconded a motion to approve this report as presented. Motion carried. :DICAL 2PORT: STAFF Dr. Allen Johnson reported that Dr. Bruce Johnson had been recredentialed for active staff privi leges in Fami Iy Practice and that Dr. CI ifford Hites had been recredentialed for active staff privi leges in Internal Medicine. The Medical Staff also approved John Apostol, M.D., for courtesy staff privi leges in Ophthal- mology and Beverly McCarthy, M.D., for courtesy staff privi leges in Fami Iy Practice/Emergency Medicine. McCarthy was approved pending her insurance. Her main practice wi" be in Emergency Medicine. Linda Jackson then moved and Doyle Greene seconded a motion that the board approve the recredentialing for both Drs. Bruce Johnson and CI ifford Hites and the credentialing for Dr. John Apostol. AI I approved. Approval was not given for Dr. McCarthy as her credential ing infor- mation is not complete at this time. UXILIARY'S LJARTERLY ~PORT: Jennie Dunbar reported that the Auxi I iary had held theirannual meeting/banquet in May. At this meeting the new officers were instal led; they are Jennie Dunbar, president; Plecie Evans, vice president; Ann McLain, secretary; and Jimmie Emmons, treasurer. Dunbar stated that the Auxi I iary would I ike to start a bridge marathon once a month during the months of September through May. They would ask for a donation of $1 or $2. The money wi I I go into the Auxi I iary's coffers. Linda Jackson then moved and Frances Wi ley seconded a motion giving board approval for this new event. AI I approve~. Jennie Dunbar also reported that the Auxi liary is hoping to publ ish a cookbook, which wi I I also include information on Ashland. This project is planned to be finished in the spring. This wil I be their main money maker. Other money makers wi I I be their bake sales and fashion show and possibly a garden tour. )UNDATION'S 'JARTERL Y EPORT: Beth Bornet reported that the Foundation was planning a fund raiser event for August or September. She stated that because of their commitment with McCoy Advertising, the Foundation wi I i be meeting through the summer months. Bornet stated that their planned event should be good for publ ic relations and is not expected to bring in lots of money. Bornet then reported that the Foundation does not have representation from the medical staff or the city counci I. She asked Dr. Allen Johnson if he would find out through the chief of staff if the appointed medical staff member is sti' I interested in serving on the Foundation. 'PROVAL OF (PENDITURES: Doyle Greene June bills. moved and Frank Bi I lovits seconded a motion approving payment of the A I I approved. 'O'S REPORT: CT Project Update Mike McGraw reported that the radiologists are pressing forward by wanting to contract to get CT in here at the earl iest possible date. McGraw stated that he -2- I~-:; '", ,. . would like to temporari Iy put this project on hold. Dr. Allen Johnson stated that he felt that the radiologists and the board should be brought together to discuss this project and the board's expectations and the issues they want worked on. The board agreed to put this project on hold for now. OB/GYN Recruitment Update McGraw reported that Dr. Wi I lard Brown had been in to see him. McGraw stated that he had told Brown that 'recruiting funds would not be released unti I July. It was agreed that Dr. Brown should be told that the board cannot approve activities that would benefit one'physician. Refund Checks McGraw reported that another person is needed to sign refund checks. At this time only he and Tom Mack can sign. McGraw.stated that he would like to have Peggy Cockrell as the third signature. (Two signatures per check are required.) Dr. Jean Keevi I moved and Linda Jackson seconded a motion givi.ng board approval for Peggy Cockrel I to sign the patient refund checks. AI I approved with the exception of Michael Jewett, who abstained due to attorney/cl lent relationships with Cockrel I. Motion carried. )NFLICT-OF-INTEREST .- A TEMENTS : In order to meet the annual requirement regarding Confl ict-of-Interest statements, the usual materials were distributed to al I board members. Walt Hoffbuhr asked that al I board members complete and turn in their Confl ict-of-Interest Question- naires to either Sharlene Stephens or himself. rHER BUS I NESS: None. )J OURNMENT : There being no further business to discuss at this time, the meeting was adjourned at I :05 p.m. Respectfully submitted, ,. - :......./: :5r ..!.,.{ tL-- Linda Jackson Board Secretary '-"'C:. I IU./(~:. 1\.. I I Approved: Walt Hoffbuhr Board President -3- - ... .- ~emnrattdum July 7, 19S7 " W'o: Mayor Medaris and Council ~rom: L.R.; King-Fire Chiefc::::..(.K'-/~, ~ubjed: MONTHLY REPORT-JUNE Ashland Fire past month. of 19S6. To Department responded to Sg alarms this This is compared to 77 alarms in June. date we have responded to 467 alarms. During June our annual weed abatement program is in full swing. This year we seem to be receiving a great deal of cooperation from the property owners as well as the general public. Hose Testing: In June of every year we test fire hose. Those tests are recommented by the NFPA and the testing guide lines are also set by NFPA. These tests went well and we found very few problems. A Student Firefighter exam was given this month to establish a list from which to fill two vacancies on ~he department. , -. '.'. ..', .~......~- , r? .iJ(.' To the Mayor and City Council City of Ashland, OR 97520 The following is a condensed report of the activities of the Public Works Department for the month of June 19'87. ENGINEERING: 1. Issued 18 street excavation permits. 2. Field checked 2 minor land partitions. 3. Made final inspection of Park Estates, Phase I and 2, and prepared "punch list" of remaining work. 4. Computed grades for storage yard paving at the service center. 5. Prepared and circulated petition for improvement of Hersey Street to Oak Street. 6. Performed the following work on the 1987 Street Improvement Project: a. Conducted bid opening b. Prepared bid comparison and awarded contract c. Notified state wage rate division d. Staked Tucker Street e. Staked "A" Street f. Staked Susan Lane 7. Staked and computed grades for sewer and water line extension on Susan Lane. 8. Performed the following work on the Airport Project # 3-41-0002-03: a. Prepared addendum No. 1 b. Prepared grant application c. Conducted bid opening, prepared bid comparison d. Awarded contract e. Staked pavement locations 9. Updated storm drain maps. 10. Performed the following work on the proposed hersey Street L.I.D.: a. Computed percentages "in favor" from N. Main to Oak Street. b. Prepared revised petition. c. Computed percentages "in favor" from Ashland Creek to Oak Street. d. Began design of street improvements. e. Completed topo survey of street. 11. Negotiated for dedication of right of way on Wrights Creek Drive. 12. Scheduled and attended pre-construction conferences at Weller Lane P.U.D. and Forrest Park P.U.D. 13. Prepared easement for electrical lines off Church Street. 14. Awarded contract for fence construction at the service center. 15. Reviewed and approved 3 P.U.D. plats. 16. Attended pre-construction conference on sewer line construction off Granite Street. 17. Acquired Jackson County Excavation permits on Tolman Creek Road for 4 sewer, 4 water services, and 1 electrical crossing. 18. Issued notice to proceed and inspected contract work on Weller Lane Subdivision, Phase II. 19. Inspected conduit installation on East Main Street. / .. '.1 Public Works Monthly Reports Page Two June 1987 20. Updated F.A.A. rules and regulations. 21. Prepared "as-built" drawings for the Hosler Dam Modifications. 22. Inspected contract work on Tolman Creek Meadows P.U.D. 23. Issued 6 road oiling permits. 24. Continued design and research on re-roofing .the mausoleum at Mountain View Cemetery. 25. Issued 3 petitions for change of address. 26. Performed the following work on the Miscellaneous Concrete Construction Project: a. Completed plans and specifications. b. Submitted project to bid. c. Distributed plans and specifications to prospective bidders. 27. petitioned PP&L to relocate power pole on E. Main St. near the airport. 28. Checked numerous vision clearance complaints. STREET DIVISION: 1. Swept 590 miles of streets and picked up 204 yards of debris. 2. Responded to 51 utility location requests and corrected 3 vision clearance problems. 3. Graded several streets and alleys. Also graded 7 streets for oiling. Hauled 110 yards of granite to and graded North Mountain Avenue from end of pavement to Hersey Street. 4. Patched potholes and sunken services. 5. Began chip sealing program. Chip sealed 4 streets thus far: a. Williamson Way: all b. Laurel Street: Otis to Randy c. Diane Street: all d. Barbara Street: 90% complete (also sand-sealed) 6. Repaired or replaced several street signs and/or posts. Installed 4 hour parking limit signs on Winburn Way and in the Hargadine parking lot (June 1st). Signs for contractors: Meridian Rock: 4 signs - "No parking this side" with double arrows mounted on posts YMCA P.U.D.: 5 signs - "No parking this side" 1 sign Bike symbol with "Begin" 1 sign Bike symbol with "End" 1 sign - "Stop" 1 street sign - "YMCA Way" and "Ashland St." (Signs and hardware only) ~ Public works Monthly Reports Page 3 June 1987 7. Flushed and/or rodded several storm drain systems. Completed airport storm drain project: (see May report for details) Repaired broken storm drain on Maple St. at No. Main 8. Continued painting project. 9. Began sub-grading new service center storage yard. 10. Miscellaneous: Hauled off 114 yards of debris from sweeper dump site. Pushed debris and leveled off dump site at Beagle's off of No. Mountain Avenue. Mowed the airport and pulled weeds from planters along side entrance road. Watered trees at the Granite Street pit and on Hersey St. Installed 6 bike racks in the downtown area and anchored 2 existing bike racks. Mowed and swept along bike paths between: a. California and Wightman along R.R. tracks. b. Wightman: R.R. tracks to Quincy c. Harmony Lane and Tolman Creek 'Rd. on Siskiyou Blvd. Moved chicken house off of Susan Lane Mowed section of Tudor St. at Cambridge. Saw-cut and removed a small section of asphalt on Tolman Creek Rd. above E. Main St. Removed bad areas from airport parking lot. Repaired trashers downtown. Held monthly safety meeting which included a training film on the use of a clamp type for back-hoes. FLEET MAINTENANCE DIVISION: Two mechanics completed work City equipment and vehicles. are as follows: on 72 repair orders for various types of The divisions and departments involved Street: 19 Police: 15 Senior Bus: 2 Cemetery: Electric: Building: 8 7 1 Water: 14 Fire: 4 Engineering: 2 The emergency generators at City Hall and the Civic Center were fueled manually and tested weekly. I & M Certificates issued for the month: City of Ashland: 2 Ashland School Dist. 19 ~ '.. Public Works Monthly Reports Page Four June 1987 WATER QUALITY DIVISION: Repaired 11 leaks in customer service lines, and 2 leaks in City owned mains and 18 leaks in Lithia water main. Repaired 4 fire hydrants. Repaired drinking fountain at Oak and "B" Streets. Installed 22 3/4" water services and one 1" irrigation service. Unplugged 2 irrigation services. Installed 14 3/4" water meters. On Susan Lane, extended water main 110' with 6" D.I.P. On Hersey St. between N. Main and Laurel St., chlorinated 12" water main, tied over water services, and put into service. 'Stubbed out a 6" water line for future use. Replaced one 4" sanitary sewer lateral. Rodded 11,643' of sanitary sewer mains and unplugged 1 stoppage in sanitary main. There were 150.4 million gallons of water treated at the Water Treatment Plant; and 51.21 million gallons of sewage treated at the Wastewater Treatment Plant. " If An~h A. h, ,'A Alsing, 'DJ.rector Works ,-- .. ---~------_._,....,..._--- ------ , ~ . ,f,i r -:..,. 1?'''' . ..-;>; To: Brian Almquist, City Administrator John Fregonese, Planning Director Chris Frisella, Daily Tidings Reporter Rada Jackson, Cashier Leroy King, Fire Chief Everett Murrell, Building Official ~ob Nelson, Finance Director vfDonna O'Connor, Executive Secretary Bob Reinholdt, Communications Center Consultant Lynda Trnka, Cashier ' Dick Wanderscheid, Energy Conservation Coordinator ." From: Barbara Droscher, Secretary Building Division " Date: July 21,,1987 Re: Building Activity Report (Month: June 1987) AnnualReport (July 1986-June 1987) ",:!-~ '~ :'.: BUILDING ACTIVITY REPORT , y DATE June 1987 i PROJECT 11 OF, VALUATION PERMITS I. Residential A. Sinale Familv Residence 10 783.450 B. Eightplex 1 270,000 C. Sixnlex 1 125.000 D. Duplex 1 70,000 E. Addition/Remodels 17 248 150 F. Deck 3 2,277 G. Garaae 1 7 800 H. Reroof 1 500 I. Swimmina Pool 1 10 700 J. Foundation 2 8,450 K. Hot Tub & Deck 1 1,750 L Retaining Wall (Driveway,footings) 2 11,800 M. Plumbina 7 7,637 N. Mechanical 9 19,224 II. Non Residential A. New Construction 1. Bottle Storaae Enclosure 1 5,500 2. Warehouse 1 56,42.1 ., ro~_... ,h 1 38,000 B. Addition/Remodels 2 .. 85,000 C. Interior Demolition 1 500 D. Plumbing :> 11,900 E. Reroof 1 23,145 III. Woodstove & Chimney Insoection (no valu- 2 --- TOTAL THIS MONTH 71 1,787,204 ""OTAL THIS MONTH LAST YEAR (June 1986) 41 1,485,065 "'OTAL THIS YEAR 1986 - 1987(July 86-June 87) 581 11,350,986 "'OTAL LAST YEAR 1985 - 1986(July 85-June 86) 566 10,424,913 TOTAL FEES THIS MONTH 20,524.38 TOTAL INSPECTIONS THIS MONT!' 231 NOTE: "This year" refers FISCAL THIS YEAR 132,079.71 (July 86-June ~/) THIS YEAR 2320 (July 86-June l)/) to the total so tar for the THIS MONTH LAST YEAR 12,802.44 (June 198b) THIS MONTH LAST YEAR 200 (June 86) current fiscal year. -*","H'_ _...... ~..q.nL_ ._~.~"......_ _~ .II.- ........ .' .. JUNE 1987 NEW CONSTRUCTION Single Family Residential ~65 W. Pebble Beach 122 Wightman 1111 Oak 123 Wightman 695 Tolman Creek Road 769 Lisa Lane 1045 N. Main 650 Monroe 735 Glenwood 170 Church Commercial 447 Williamson Way 345 Lithia Way 1281 Siskiyou Blvd. Contractor Jerry Toney Medinger Construction Darken Construction Medinger Construction Medinger Construction Dean Daviscourt John Dundas Christopher DeLorenzo Dale Hofer Bostwick Construction Contractor David Zarzycki Ken & Kay Anderson Southland Corporation Valuation 65,000 75,100 49,000 65,800 38,000 142,000 53,550 45,000 70,000 180,000 Valuation 56,421 38,000 5,500 ~. ; ,. I " 1'.,., CITY OF ASHLAND BUILDING DIVISION Annual Report (July 1986-June 1987) Month Permits Fees Valuation July 57 $ 17,522.58 $ 1,563,561. 00 August 58 10,554.39 836,575.00 September 54 12,513.15 1,102,275.00 October 66 18,162.40 1,928,765.00 November 28 3,389.06 233,280.00 December 34 5,346.22 391,073.00 January 37 3,389.86 263,020.00 February 39 6,086.03 499,224.00 March 44 11,116.22 861,190.00 April 44 15,616.66 1,315,616.00 May 49 7,858.76 569,203.00 June 71 20,524.38 1,787,204.00 Total 581 $ 132,079.71 $ 11,350,986.00 .. .CITY OF ASHLAND BUILDING DIVISION Annual Report (July 1986-June 1987) Totals by Area Work Area Single Family Residence Fourplex Sixplex Eightplex Duplex Remodel/Addition Mechanical Plumbing Masonry Wall Foundation Retaining Wall Demolition (Barracks) Demolition (Multifamily Apts) Demolition (Garage) Demolition (SFR) Move Construction Trailer Move rluplexjFdn. Move SFR Deck. Hot tub & deck Carport/Porch Porch Remodel Replace Porch (Apts) Bridge Reroof Swimming Pool RESIDENTIAL Total .permits 83 2 1 1 5 100 133 35 1 22 3 1 1 1 5 1 1 4 13 1 2 2 1 1 20 3 Total Valuations $ 5,804,387.00 188,000.00 125,000.00 270,000.00 434,000.00 1,116,383.00 113,286.00 35,262.00 600.00 67,400.00 13,000.00 3,100.00 6,000.00 8;679.00 1,750.00 10,500.00 8,000.00 5,600.00 1,500.00 35,980.00 29,800.00 .: ....' Work Area Fire Sprinkler Pro- tection System Sprinkler System Mobile Home Awnings (Mobile HOme) Add Window Stairs Solar Water Heater Build Fireplace Satellite Dish Storage Building Garage Bathhouse Woodshed Fence Art Studio Special Inspections Permits Voided Residential Subtotal Work Area New Construction Remodel/Additions Plumbing Mechanical Foundation Reroof Satellite Dish Retaining Wall Walkway Repair 2. Total Permits 1 1 10 1 1 3 5 1 1 1 5 1 1 2 1 5 6 Total Valuations 3,000.00 4,000.00 275,505.00 685.00 400.00 1,400.00 12,413.00 2,300.00 4,000.00 19,300.00 3,200.00 1,200.00 650.00 15,000.00 489 $ 8,621,280.00 NON-RESIDENTIAL Total Permits Total Valuations 9 41 17 7 1 9 1 1 1 805,166.00 1,523,800.00 30,602.00 31,005.00 27,000.00 267,625.00 1,800.00 880.00 2,600.00 . .... 3. Work Area Total Permits Covered Walkway 1 Demolition (Garage) 1 Demolition (Interior & O~nt) 2 Asphalt Parking Lot 1 Total Valuations 5,728.00 500.00 33,000.00 Non-Residential Subtotal 92 2,729,706.00 Totals Residential Subtotal 489 Non-Residential Subtotal 92 581 8,621,280.00 2,729,706.00 $ 11,350,986.00 - -