HomeMy WebLinkAbout1987-0707 Regular Meeting
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AllY :>.Ui_zc.n' a:tl:c."di,l1.g COW1CU' meetA.ng~ mill) ~peak on any .i:te.m on :the age.nda, W'I.te.B
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p.tea2>e tU.6e mId aQ-tc.Jl YOIL have. been Jte.c.ogJ'u_zed by :the ChcUlt, g-Lve YOM name WId
addlt1!-66. The Chai-It w.i.il :thr_n allow you to ~peak and ai.60 .in6o!tm you a2> :to :the
amount 06 .ti-mr_ oJ'i.o.tted :to you. The _we gJum.ted W-LU be dependent :to ~ orne exte.nt
on :the natlUle ,06 _the. .{.tern wldelt cl.{..;c.uM-LOn, :the. nwnbelt 06 pe.opte. who w.wh :to be.
heMd, and the. f.e.l1g,th 06 :the agenda. ,.
AGENDA'FOR THE REGULAR MEETING
ASHLAND CITY ~OUNCIL
JULY 7, 1987
_ ,) I. 'PLEDGE OF ALLEGIANCE: 7:30 P.M., Civic Center Council Chambers
>4 II.' ROLL CALL
LII. APPROVAL OF }UNUTES: Regular meeting of June 16, 1987,
IV. PUBLIC HEARINGS:
1. Proposed improvement of Hersey Street between Water and Oak Streets with
curb, gutter and paving under the F.A.U.S. program.
V. COMMUNICATIONS, PETITIONS & REMONSTRANCES:
1. Presentation by Dr. Ralph Wehinger of the Oregon Comeback Committee on ,
Jackson County's Oregon Comeback strategy.
2. Request to cut newly paved street on Winburn Way at Granite Street for sewer
line and manhole.
3. Petition from Robert Sposato, 334 High Street, requesting that the Council
set a public hearing on the proposed vacation of an alley off High Street at
Susan Lane.
4. Letter from Ashland Park and Recreation Commission concerning replacement
process for vacancy on Commission.
VI. UNFINISHED BUSINESS:
1. Report by Director of Public Works regarding chip sealing program.
VII. NEW & MISCELLANEOUS BUSINESS:
1. Financial commentary by Director of Finance for period ending May 31, 1987.
2. Memo from Planning Commission proposing certain amendments to the Land-use
Ordinance (set public hearing for August 4, 1987 at 7:30 P.M.).
3. Memo from Director of Public Works forwarding paving petitions for Wrights
Creek Drive between Grandview Drive and Orchard Street (Resolution setting
public hearing later on agenda).
4. Notification by Water Department regarding emergency cut of new paving at
600 Ashland Street for water leak.
5. Recommendation from City Administrator concerning purchase of hangars at
Ashland Municipal Airport.
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VIII. PUBLIC FORUM: Business from the audience not included on the agenda.
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IX. ORDINANCES. RESOLUTIONS & CONTRACTS:
1. First reading of an ordinance levying property taxes for 1987-88 fiscal year.
2. Resolution setting a public hearing on the paving of Wrights Creek Drive
between Grandview Drive and Orchard Street.
3. Resolution accepting grant offer from F.A.A. for improvements at Ashland
Municipal Airport.
4. Resolution requesting the Governor to designate Jackson and Josephine' Counties
as an Economic Development District.
5. Abstract of the vote and Mayor's proclamation for special election held
on June 30, 1987 concerning serial levies for police and fire services.
X. OTHER BUSINESS FROM COUNCIL MEMBERS:
XI.' ADJOURNMENT
Attachments:
1. Minutes of Boards, Commissions & Committees
P'-- -1
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_ROLL CALL
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APPROVAL OF MINUTES
PUBLIC HEARINGS:
Appeal - Planning
Action 87-058
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
June 16, 1987
Mayor L. Gordon Medaris led the Pledge of Allegiance
and called the meeting to order at 7:30 P.M. on the
above date in the Council Chambers. Elerath, Bennett,
Acklin, Laws and Arnold were present. Reid was absent.
Arnold moved to approve the minutes of the regular
meeting of June 2, 1987; Bennett seconded the motion
which passed unanimously on voice vote.
Planning Director John Fregonese reviewed thej
ordinance concerning requirements for the width of
access to a flag lot, which include a 15' drive with
12' paving for one unit; 20' drive with 15' paving
for two units and 20'paving for three or more units.
The appeal involves using a storage shed for a studio
cottage to be rented out. The Planning Commission
approved Planning Action #87-058 on the condition that
four parking spaces be provided, the development be
limited to one single-family unit on each parcel of
the proposed land partition, and the access be paved
to the maximum width feasible and screened. Morjig
said the subject cottage is 13 x 18 feet and would
only have one occupant. On question from Arnold,
Morjig said he agreed with the conditions of not
expanding the cottage and developing only one unit on
the partitioned lot. Laws moved to grant the appeal
with the conditions of the Planning Commission, that
the cottage not be expanded and only one unit be
developed on the partitioned lot; and adopt the
findings and conditions of the Planning Commission.
Elerath seconded the motion which passed unanimously
on voice vote.
COMMUNICATIONS, PETITIONS & REMONSTRANCES:
Future Plans - Ken Mickelsen, Director of Parks and Recreation, gave
Greenway Property a short history of the Greenway property and the plans
for developing these properties which include the
Bryant-Jones Property, the Senior Investment Property
and the Wade Property. The key elements in the Green-
way Plan are to provide an area along Bear Creek which
people can enjoy, while also protecting and enhancing
the natural habitat; and to put in a trail system
which would connect the cities along Bear Creek.
Mickelsen briefly explained the proposed plans for
each of these properties and felt the developments
would be a major asset to the City of Ashland. Karen
Smith, Greenway Coordinator, noted there are only two
small properties left to acquire, and thanked the
Parks and Recreation Commission for their enthusiasm
in the Greenway project.
6/16/87 P. 1
Reqular Meetinq
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Ashland City Council
6/16/87 P. 2
_COMMUNICATIONS, PETITIONS & REMONSTRANCES: (Continued)
A.B. Wilson Land Director of Public Works Alsing remarked on the
Donation, Ditch Rd. location and size of the property and explained the
City's interest in it as a future right of way for a
water line to the Strawberry Lane area. On a question
from Laws, Alsing said a small cabin would have to be
removed. Laws moved to accept the deeded property,
Acklin seconded the motion which passed unanimously on
voice vote.
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~ UNFINISHED BUSINESS:
i' Hersey Street
F.A.U.S. Proj.
Sidewalk Seating
for Restaurants
NEW & MISCELLANEOUS
Mt. Ashland Ski
Area Expansion
Public Works Director Alsing explained that Mr. & Mrs.
Vogel have signed in favor of the project on Hersey
between Water and Oak Streets. Their portion of the
project is 56%, and signing in favor would be 57% with
the City's 1% included. He suggested a public hearing
be held on this section only and that it be a local
improvement district separate from the rest of Hersey.
Bennett moved to set a public hearing for the next
meeting of July 7, Acklin seconded the motion which
passed unanimously on voice vote.
Planning Director Fregonese explained the research
which had been done and the desire of the ad-hoc
committee, comprised of the Planning Commission and
the Ashland Downtown Association, to implement an
experimental program this summer using guidelines they
have established. The program would be terminated on
October 1st and evaluated at that time; or the City
Administrator could revoke a permit if problems arose.
Bennett moved to permit an experimental program until
October 15, 1987, and Laws seconded the motion.
Arnold expressed concern about the lack of guidelines
and that the program be controlled and not done in an
arbitrary way. On voice vote, the motion passed
unanimously.
BUSINESS:
Public Works Director Alsing noted the comments from
our Consultant on the E.I.S. had not yet been received
but he had discussed it with same, who agreed with
Alsing that issues such as erosion, parking lots and
the proposed septic tank had not been fully addressed
in the draft E.I.S. Arnold noted deadline for
comments to Forest Service was June 29th, and
requested a chance to read the consultant's comments
prior to that deadline.
Fred Bennewies, 1009 Oneida Circle, member of the
Natural Resources Committee of the League of Women
Voters, expressed concern regarding the impact of the
expansion on the watershed, and requested Council to
ask the Forest Service to delay approval until a
proper E.I;S. had been prepared.
6/16/87 P. 2
Reqular Meeting
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-UNFINISHED BUSINESS:
Mt. Ashland Ski
Area Expansion
(Continued)
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Award of FBO Lease
Ashland City Council
6/16/87 P. 3
Dick Nesbitt, 809 Garden Way, was concerned with the
procedure which would be followed and who would
monitor the project.
Glenn Menzie, Area Manager of Ski Ashland, said the
E.I.S. is only an outline and Ski Ashland wants to
work with the City and Forest Service on this project.
He further explained that the facilities in existence
at Mt. Ashland were not adequate for the operation to
be financially sound without the expansion.
Richard Goff, 1974 Mohawk, also spoke of concern for
the watershed and the impact of the proposed projects.
Laws said the City cannot tell the Forest Service what
to do with the land, and the difficulty of voicing
concerns without benefit of knowing exactly what was
planned. Acklin explained that the National Environ-
mental Policy Act sets up the process of distributing
draft E.I.S.'s to agencies, which does not provide for
a public hearing.
Arnold expressed appreciation to the citizens who
spoke on the matter, and said the City cannot make
mistakes where the watershed is concerned and needs a
better procedure in place to comment on individual
matters.
Sue Rolle, 311 High Street, an employee of the Forest
Service, said,the E.I.S. is conceptual not site
specific and there would still be an opportunity for
site specific reviews. She, said NEPA would do an
environmental analysis or E.I.S. for each specific
project.
Acklin moved to contract with an attorney for comments
or future problems with the E.I.S., and to authorize
staff to submit comments to the Forest Service. Laws
seconded the motion which passed unanimously on voice
vote.
Dir. of Public Works Alsing explained the recruiting
process for a Fixed Base Operator, noting that the
present lease expires on August 8th of this year.
Bill Knowles, Chairman of the Airport Commission,
submitted a memo reviewing the qualifications and
experience of Laura Smith and Jeremy Scott dba Ashland
Air, Inc. Bennett moved to accept the recommendation
of the Airport Commission; Elerath seconded the motion
which passed unanimously on voice vote.
6/16/87 P. 3
Reqular Meetinq
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- PUBLIC FORUM:
Chip-Sealing on
Barbara & Diane
Streets
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High Street Hedge
Mountain Ave.
Hazards
Ashland City Council
6/16/87 P. 4
Mark Ahalt, 2970 Diane Street, said he felt the City
made a gross error by chip-sealing Diane and Barbara
Street; that the property owners paid for improvement
of these streets in 1979-80, and he would like Council
to investigate this new process being used on streets
which had been smooth and nice prior to the chip-
sealing. A petition was signed by 23 of the 32 people
living on these streets requesting they be returned to
their prior, smooth condition. Peter Messenger, 2959
Diane Street, expressed concern about the loose stones
in the street and felt the project was a waste of tax
money. Rick Cottle, 2958 Diane Street, would like
streets returned to prior condition.
Alsing explained the chip-sealing process, said it was
a learning process and finer rocks would be used in
the future except on steep streets. He said the loose
rock would come up in a very short time. On question
from Acklin as to what could be done, he said perhaps
a sand finish could be used. Arnold moved to postpone
action on the matter until the next meeting; Bennett
seconded the motion, which passed as follows:
Elerath, Bennett, Laws and Arnold, YES, Acklin, NO.
Robert Sposato, 334 High Street, said he cut the hedge
from 6 1/2 feet to 4 feet, which was maximum he could
trim it without ruining it, and felt it was now safer
than before. He wants to vacate the alley for safety
of children going to school. Laws pointed out that
the City could be liable for an accident because we
knew about the hedge but did not enforce our own
ordinance. City Attorney Salter pointed out that the
Council could close the alley for the next few months
until the question of vacation was settled. On
question from Arnold as to if he represented all the
property owners involved, Sposato said all of the
adjacent property owners had signed the petition.
Arnold moved to close the alley temporarily after
confirming that the property owners had signed the
petition. Bennett seconded the motion, which on voice
vote, passed unanimously.
Marie Morehead, 310 N. Mountain Ave., spoke of her
concerns about the condition and safety hazards of
Mountain Avenue. A discussion was held concerning the
new formula for distribution of gas taxes between
cities, counties and the State. The public forum was
closed.
6/16/87 P. 4
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Regular Meetinq
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Ashland City Council
6/16/87 P. 5
-ORDINANCES, RESOLUTIONS & CONTRACTS:
Transfer of Juris- A resolution was read accepting the transfer of juris-
diction, County diction over certain County Roads with the City Limits
Roads in exchange for certain County properties. Laws moved
to accept the resolution, Arnold seconded the motion.
On question from Elerath, Dir. of Public Works Alsing
explained that the City would not be accepting any
!J substandard streets. On roll call vote all AYES.
(Ref. Reso. #87-26)
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Hersey Street Impr.
Water to Oak Sts.
Interfund Loan
OTHER BUSINESS FROM
Council Vacancy
Selection of FBO
Resident Notifi-
cation of City Work
ADJOURNMENT
A resolution providing for the installation of curbs,
gutter and asphaltic paving on Hersey Street between
Water and Oak Streets was read. Acklin moved to adopt
the resolution, Bennett seconded the motion which
passed unanimously on roll call vote. (Ref. Reso.
#87-27)
A resolution authorizing an interfund loan to the
Street Fund was read. Arnold made a motion to adopt
the resolution, Acklin seconded the motion which
passed unanimously on roll call vote. (Ref. Reso.
#87-28)
COUNCIL MEMBERS:
A discussion was held concerning the Notice of Public
Hearing for Council Vacancy which had been prepared.
The Council agreed to hold oral interviews for
position #3 on July 28th, and an election on August
4th, to replace Beverley Bennett who is resigning from
the Council effective July 25, 1987.
Elerath complimented the Airport Commission on their
handing of the selection of the new Fixed Based
Operator at the Ashland Municipal Airport, and felt no
operator would be making money but they chose someone
who would be able to bring some action to the area.
Acklin suggested the City should have a policy of
notifying citizens when work would be done which would
affect them. Alsing said each department notifies
residence with door hangars. Acklin feel each
department should have a written policy.
The meeting adjourned at 9:45 P.M.
Nan E. Franklin
City Recorder
L. Gordon Medaris
Mayor
6/16/87 P. 5
~emnrandum
June 11, 1987
'aI 0:
Al Alsing
,1m 01,on yIiJ
Hersey Street
Ashland Creek
Improvement
to Oak Street Section
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JIf rom:
~ ~ubjed;
Listed below are the lots and frontages involved in the
proposed improvement of Hersey Street from Ashland Creek to Oak
Street. The original project incorporated properties to the
approximate west bank of Ashland Creek including 65 feet of lot
806 and 55 feet of lot 1202 leaving only a small portion of those
two City-owned lots outside the project boundaries.
The combined frontage from those two lots represents only
10.72 feet or 1% of the total.
With the two city parcels and the two parcels owned by Vogel
included as "in-favor", the total percentage would be 56.94%. The
Vogel property alone represents 55.93% of the total frontage on
this section.
ASHLAND CREED - OAK STREET SECTION
HERSEY STREET PROPOSED LOCAL IMPROVEMENT DISTRICT
% OF
MAP NO. TAX LOT FRONTAGE FRONTAGE OWNERS
391E 4CD 800 447.99' 42.23% Carl & Virginia Vogel
924 Bellview, Ashland
" " 804 145.29' 13.70% Carl & Virginia Vogel
924 Bellview, Ashland
" " 806 5.87' 0.55% City of Ashland
" " 1200 456.72' 43.06% Mollie Young
P.O. Box 445, Scappose,OR
" " 1202 4.85' 0.46% City of Ashland
1060.72' 100.00%
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l'ETITION
!.late:
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TO THE M;\YOR AND COMMON COUNCIL OF THE CITY OF ASHLAND. OREGON:,
WE, THE UNDERSIGNED owners -of property in the City of Ashland,Jackson
County, Oregon, do hereby petition your body to cause Hers'ey Street
from Ashland Creek
to Oak Street
to be improved with
curb, gutter, paving and drainage structures
the cost thereof to be a?sessed against the abutting property in proportion
t~ the respective benefits thereto. We request that said construction
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work be done by contract or by force account at an estimated cost of
$25.00
12
per front foot. This estimate is valid for a period not to exceed
months from the above date.
NOTE:
The estimated cost is based upon partial funding by the State
and Federal Governments. Final approval of this project will
be made by the Common Council and the Oregon State Highway
Division. '
NAHE STREET NO. J MAP NO. !TAX LOT IN FAVORIAGAINST
(JaA f. oJ~ I q~'J' ?-O\\I\IPI'') ~\\\(M -I 391E 4DC X
\ TL 800
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bi q~,-\ ~\\\l"",) ('lch\r,,~\ TL 804 ,\
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JJfIemnrctttdum
June 17, 1987
'QI 0:
Brian L. Almquist
,
Jlf rom: ;J{ Allen A. Alsing
.
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~uhjed:
Request to Cut Street Pavement
Attached is a request from Everett Swain on behalf of
Mr. C. W. Alleman requesting a permit to cut the street
pavement at Winburn and Granite for sanitary sewer
construction.
This street section was resurfaced August 27, 1986 and
will be under moratorium until August 27, 1991.
Would you please place this on the next Council agenda?
CONSUL<rING SURVEYOR
t ~ ",.;.;<lregon. Washington
Area Code 503
482-4318
"'.... -. ..
SWAIN SURVEYING, INC.
271h: North Main Street
Ashland, Oregon 97520
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it .:
June 15, 1987
Honorable Mayor and Council Members
City Hall
Ashland, Oregon 97520
Re: Proposed Sanitary Sewer Construction-
vicinity of Granite Street and Winburn Way
Dear Mayor 'and Council Members:
On behalf of my c1ient,Mr. C. W. Alleman, I am requesting a pennit to
allow for the cuttin9 of approximately 15 feet of pavement overlay on Winburn
Way at Granite Street to allow the installation of a sanitary sewer manhole
and an 8 inch sewer line bearing Westerly therefrom. Thank you for your
consideration in this matter.
Very truly YOu~S' // ...
---#~~&m~/.c
Everett L. Swain, P.L.S.
'~emorattdum
June 19, 1987
'(l[ 0:
Al Alsin~n
Fregonese
,
Jff rom: Jim Olson, Asst. City Engineer
~uhjed: Vacation of Alley Off High Street
..
On June 15, 1987, Mr. Robert Sposato presented the attached
petition calling for the vacation of the alley between High
Street and the next paralleling alley.
The basic requirements of O.R.S. 271.080 requiring
circulation within the affected area has been met.
adjacent properties 100% have signed the' petition,
affected area_71.8S% have signed.' -
No filing fee has been attached to this application. As you
know Mr. Sposato has requested a waiver of that fee.
petition
Of the
of the
Attachments:
Map
Lot Area
Petition
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,<.;,.
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6-18-87
AFFECTED AREA OF ALLEY VACATION
SIGNATURE
MAP TAX LOT NO. AREA ACQUIRED
39 IE SDD 2900 825 S.F. NO
, " 3000 12,350 S.F. ,NO
.' 3100 12,350 S.F. NO
3201 8,600 S.F. YES
3300 21,850 S.F. . YES
0, . 3400 16,500 S.F. YES
,;1 3500 4,250 S.F. NO
J 3800 1,025 S.F. NO
( 3900 6,750 S.F. YES
4000 6,830 S.F. YES
4100 5,710 S.F. YES
4200 5,320 S.F. YES
4300 9,110 S.F. YES
4301 10,450 S.F. NO
4500 "1,040 S.F. NO
6900 5,530 S.F. YES
7200 4,400 S.F. YES
7300 16,960 S.F. YES
7400 6,360 S.F. YES
" 7401 14,380 S.F. YES
" 7402 18,730 S.F. YES
" 7500 4,800 S.F. NO
" 7600 10,410 S.F. NO
" 7601 11,630 S.F. YES
" 7602 10,410 S.F. YES
" 7700 11,370 S.F. YES
" 7800 6,280 S.F. YES
11 8100 8,900 S.F. YES
39 IE SDD 8201 2,100 S.F. NO
39 1E SDDA 2,030 S.F. NO
39 1E SDDA 15,030 S.F. NO
TOTAL 272,280 S.F.
NO = 76,660 S.F., = 28.15%
YES = 195,620 S.F. = 71.85%
TOTAL = 272,280 S.F. 100%
_.~e..-
."-'
ASHLAND PARKS AND RECREATION COMMISSION
CITY HAll . ASHLAND, OREGON 97520 . 488-5340
PARK COMMISSIONERS:
KENNETH J. MICKELSEN
Director
PATRICIA ADAMS
JEAN M, CRAWFORD
DENNIS JOHNSON
GARY NELSON
TOM PYLE
.
,; ;
June 30, 1987
-,
Dear Mayor and Members of the City Council:
Ashland Parks and Recreation Commissioner Gary Nelson has
submitted his resignation from the Commission.
The Ashland Parks and Recreation Commission is requesting
that the Council allow the Commission to use the same format as
has been used previously when a vacancy occurred on the Commission.
Specifically, the Commission will advertise, take applications
and interview for a replacement to the vacant position and then
make a recommendation to the Council.
If the Council follows this format the Commission plans to
interview individuals who apply for the position in July and make
a recommendation to the Council in their first meeting in August.
~noc~~)lY,
J~r~irman
Ashland Parks and Recreation Commission
Home of Famous lithia Park
c:f1JfI em n r a ndum
July 1, 1987
'Q[ 0:
.'
Brian L;,Almquist
JIf rom: ci- Allen A. Alsing
.
~ubjed:
Chip Sealing Program
The City Council, at its meeting of June 15, 1987, received a
number of complaints from residents of Barbara Street concerning the
condition of that street subsequent to chip sealing operations. The
Council requested the Director of Public Works to investigate the
problem and report back. Barbara Street was the last street to be
sealed and it originally seemed that the asphalt had not cured. On
initial investigation it appeared that the asphalt used had been
contaminated in some way but the supplier's representative from
Redding, California looked at the job and feels that the asphalt was
applied at a higher rate than it should have been. He indicated that
a sand application such as we have applied should solve the problem.
If the sand does not solve the problem, he feels that it can be
solved by further application of rock. We will continue to monitor
this street and do whatever is necessary to complete the project in a
satiSfactory manner.
In regard to the chip sealing program in general, we have
reviewed the other streets treated this year to compare the quality
of work with those completed by Jackson County, City of Medford, and
City of Grants Pass. We feel that the quality of our work equals
that of work done by others.
It has been found that the size of rock used on our jobs is the
same as that used by Jackson County and the City of Medford. Grants
Pass has used both the same size we have used and also has done some
jobs with a smaller rock. They have found, however, that the smaller
rock is more expensive and only lasts one-half to one-third as long
as the larger rock.
While a Chip seal job seems a little rough upon completion, the
surface does begin to smooth out as soon as traffic begins to use it.
This can be easily seen on the job which was recently completed on
Laurel Street north of Otis. Another job which can be inspected is
on Oak Street between Nevada Street and Bear Creek. This project was
completed last year by Jackson County using the same sized rock that
the City is using. Another local project utilizing this size rock is
Tolman Road south of Siskiyou Boulevard. There are a number of
similar projects in Medford and Grants Pass which I would be happy to
show to the Council.
"i-
~ ~.
~
~
Chip Sealing Program
Page Two
We have found in completing the projects in Ashland this year
that we need to do a better jOb of notifying the property owners of
what to expect during and subsequent to the work concerning dust and
loose rock. We will be working on a new, more comprehensive
notification letter which we will, utilize in the future.
I am confident that the chip sealing will seal and protect the
pavement to the extent that its life will be extended over a long
periOd at an attractive cost. The asphalt supplier's representative
from Redding, California concurs with my feeling and has offered to
discuss the Barbara Street problem or the chip sealing program in
general with the Council.
I will be happy to discuss this further at your convenience.
~tmnrandum
June 19, 1987
'" ij!' 0:
Brian L. Almquist, City Administrator
Jf rom:
~ubjed: .MONTHLY FINANCIAL COMMENTARY - MAY 31, 1987
Robert D. Nelson, Director of Finance
,;
Electric Utility
There was no change in total anticipated electric utility revenues,
but on the expenditure side the outlook improved. As a result, this
entity should begin the new fiscal year with a fund balance slightly
higher than budgeted.
Water Quality
Both Water Quality divisions should achieve their budgeted July 1
balances. The Water Division's actual expenditures likely will
be very close to the amounts budgeted for the current year, and
the Sanitation Division's will be underexpended by relatively small
amounts.
General Fund
As indicated last month, the General Fund should reach its targeted
July 1 fund balance.
All human resources development agencies scheduled for 1987-88
grants have indicated that their other sources of funding were
reasonably assured, and the level of service to be provided will
be substantially as indicated to the Budget Committee. Therefore,
we believe the first quarterly grants can be released in July.
Revenue Sharing
We have been wondering about the status of the lawsuit which
attempts to get the U. S. Treasury to release the dollars impounded
from the phased-out Revenue Sharing program, but we have no infor-
mation to report.
Cemetery Fund
The decision to slightly reduce 1987-88 cemetery property taxes
still appears to be a sound one, based upon recent trends in the
Cemetery Fund.
-,
.
.
.
.
Page 2
Street Fund
Recent "gas tax" checks have been larger than expected, so the
fiscal outlook for the Street Fund appears to be gradually
improving. Short-term cash flow probably will be a problem for
the foreseeable ~uture, however, because so much of that depart-
ment's annual workload occurs during the summer and early fall,
but revenues are, in many cases, received late in the fiscal year.
These micro-problems are easily manageable.
Respectfully submitted,
'oM-
Robert D. Nelson
Director of Finance
RDN/td
cc: Hon. Mayor and City Council
Nan Franklin, City Recorder
Mike McGraw, Hospital CFO
. '
~emnrandum
June 19, 1987
.
~n: Al Alsing, Dir. of Public Works
~rntn: Jim Olson, Asst. City Engineer
.
~
~uhjed:
Wrights Creek Drive - _,Proposed Paving Assessment
District
As outlined on the attached letter to Mrs. Tatlow, the acquisition of
the necessary right of way is based primarily on the passage of an
ordinance authorizing the improvement of Wrights Creek Drive from
Orchard Street to Grandview Drive with curb, gutter and paving.
The street is well covered by prepaving agreements, representing nearly
67% of the total frontage. In addition,'I have received several
inquiries over the past year requesting initiation of paving on the
street.
As shown on the attached data sheet, the street width will be 22 feet
(perhaps 24 feet with movement of some utilities) and 36 feet wide. It
is recommended that the 22-24 foot wide section be posted for no
parking on the west side since most of the residences are now
established on the east side.
Although we have a great deal of time before actual construction can
begin next summer, it would be well to act on this matter at the
Council level as soon as possible so that a deed might be acquired for
the Tatlow property.
Attachments:
Letter to Mrs. Tatlow
Map of Project
Estimated Cost Per Lot
Data Sheet
Estimate
L.I.D. Limits
OWnership List
Prepaving Agreements
C I T Y
o F
ASHLAND
C I T Y
HAL L
,.
'"
..
, ASHLAND, OREGON 97520
telephone (code 503) 482-3211
'.
June 18, 1987
'.
.
Mrs. Milda Tatlow
4015 N.E. 11th
Portland, OR 97212
RE: ACQUISITION OF RIGHT OF WAY
ON WRIGHTS CREEK DRIVE
Dear Mrs. Tatlow:
Please consider this letter as a ratification of our
conversation and agreement of June 15, 198;, wherein it was
mutually agreed that in return for a warranty deed for street
purposes for a thirty (30) foot wide strip of land across your
property commonly referred to as assessors account no. 39 1E SCD
700, the City of Ashland would in return assume all of your
upcoming street improvement assessments which would ordinarily be
due for construction of curb, gutter and paving on Wrights Creek
Drive.
The deed will be presented for your signature following the
issuance of an ordinance ordering the improvement of Wrights
Creek Drive, which ordinance will be created by the Ashland City
Council fOllowing the prescribed public hearings. If it is
impossible for the Council to pass the required improvement
ordinance, this agreement shall become null and void.
It shall be understood that the final assessment for street
improvements on Wrights Creek Drive shall constitute the full and
complete payment for the property. There shall be no additional
payment required of either the City or yourself.
It is anticipated that the street can be improved during the
summer of 1988 assuming an improvement ordinance is acquired.
The Wrights Creek Drive proposed improvement shall be placed on
the Council agenda as quickly as possible so that we might be
assured of its SCheduling.
If you are in agreement with the terms and conditions as
outlined above, please sign and return this letter as quickly as
possible.
" '
.
'.
.
..
Mrs. Milda Tatlow
June 18, 1987
Page Two
Please feel free to call if you have any questions.
Sincerely,
};::::~h--
Assistant City Engineer
Brian Almquist, City Administrator
Al Alsing, Dir. of Public Works
I hereby indicate my acceptance of the conditions of this letter.
cc:
~\9-.~~ \~~
Mi da Tatlow
~"~~ \~121-
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.-'
STREET OR ALLEY EXCAVATION PERMIT
City of Ashland, Oregon
DATE~ -27,,-5i'i
NUMBER
Contractor's Name
Address
Phone
en" tJF ASh'U4-NzJ - lVArpJ2 //C/'-r
Owner's Name
Address
Phone
LOCATION
,~...'^,\'"' ^A
~
I:urpose of work \"l::a.~ \r~(-'~ v-
Type of street surface \^..~ lo..c.-L~f'
, , ,I f
Width, depth, & length of trench* 3, b( ~ '\<' ~
Estimated cost of restoration
Nature & amount of security deposited
Time within which work will be completed
Backfill material ":::o.""d '
. I I" , \
Pavement replacement type & thlckness :::! c<=>~ \iIN\ Jl.
Other restrictions or requirements
- -
Inspections: Call 482-3211 1<25, or 488-5313 for insoections 24 hours in advance.
*Plowing of any utility lines within City street right of ways, alleys------ on
or easements is not permitted.
The undersigned is hereby granted permission to cut the surface of the
streets of the City of Ashland, Oregon, in locations shown above, in
accordance with Ordinance 1700 and the General Provisions Regulating
the Cutting or Excavating of Streets or Alleys and the City of Ashland
Standard Specifications for Public Works Construction.
Electric Dept.
Street Dept.
Water & Sanitation Dept.
V'
FEE 25-=
$25.00 fee required if pavement
is cut.
Approved by: ~L ~L5/A/~
City 71gineer ,
By: AJAf~'%~
CAll ONE NUMBER
779-6676
~,)R UTilITY LOCA TlONS
24 .'lOURS BEFORE YOU DIG
f\N.'t<e- ~~ ~
Signature of Applicant
..-
ORDINANCE NO.
.
AN ORDINANCE LEVYING TAXES FOR THE PERIOD OF JULY 1, 1987,
TO AND INCLUDING JUNE 30, 1988, SUCH TAXES IN THE SUM OF
$1,095,166 UPON ALL THE REAL AND PERSONAL PROPERTY SUBJECT TO
ASSESSMENT AND LEVY WITHIN THE CORPORATE LIMITS OF THE CITY
OF ASHLAND, JACKSON COUNTY, OREGON.
..
THE PEOPLE OF THE CITY OF ASHLAND, OREGON DO ORDAIN AS FOLLOWS:
.
SECTION 1. That the City Council hereby levies the taxes provided
for in the Budget in the aggregate amount of $1,095,166 and that
these taxes are levied and assessed prorata upon all taxable
property within the City of Ashland as of 1:00 A.M., July 1, 1987.
SECTION 2. That the City Council hereby declares that the taxes so
levied are applicable to the following funds:
General
$341,709
Cemetery
58,139
Band
26,395
565,108
15,443
73,256
15,116
Parks
Recreation Serial Levy
Police Department Serial Levy
Fire Department E.M.T. Serial Levy
SECTION 3: That the City Recorder is hereby directed to file, not
later than the 30th day of July, 1987, with the County Assessor of
Jackson County, Oregon, the tax levy approved by this Ordinance.
The foregoing Ordinance was first read on the day of July,
1987 and duly PASSED and ADOPTED this day of July, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of July, 1987.
L. Gordon Medaris
Mayor
_'?
.-;;
RESOLUTION NO. 87-
A RESOLUTION OF INTENTION TO PROVIDE FOR THE INSTAL-
LATION OF CURBS, GUTTERS AND ASPHALTIC PAVING ON
vJRIGHTS CREEK DRIVE BETWEEN GRANDVIEH DR. AND
ORCHARD ST.
THE CITY COUNCIL OF THE CITY OF ASHLAND DOES RESOLVE AS FOLLOWS:
.
SECTION 1. That it is the intention of the Council to cause curbs,
gutters, and asphaltic paving to be constructed by contract on
Hrights Creek Dr. between Grandview Dr. and Orchard St. .
Such improvements will be in accordance with costs estimated at $35.50
per front foot of benefited property, 100% of which will be paid by
special assessments.
.,
-
SECTION 2. That the Council will meet in the Council Chambers, Ashland
civic Center, 1175 E. Main Street on the 21st day of Julv ,1987
at 7:30 P.M., at which time and place the owners of said adjacent
benefited property are hereby called upon to appear before said Council
or to submit written comments, and show cause, if any, why said
improvement should not be constructed, and why said property should not
be assessed for the construction thereof.
SECTION 3. That warrants for the interim" financing of the afore-
mentioned improvement shall bear interest at the prevailing rates, and
shall constitute general obligations on the City of Ashland, and shall
be issued pursuant to and on the terms and conditions set forth in ORS
287.502 to 287.510 inclusive.
SECTION 4. The City Recorder is hereby directed to serve notice hereof
upon the property owners aforesaid by publishing a notice of public
hearing once in the Daily Tidings, not less than ten (10) days prior to
the hearing, and by mailing copies of the notice by registered or
certified mail to the owners of each lot benefited by the proposed
improvement as shown on the latest tax and assessment roll. The notice
shall be in the form set forth in Exhibit "A" attached hereto and made
a part hereof.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the '7th day of July,
1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of July, 1987.
L. Gordon Medaris
Mayor
Ili'!r"'
~~:~1-::' .
,.....
.'; "~~
Exhibit "A"
'"
NOTICE OF PUBLIC HEARING
"
NOTICE IS HEREBY GIVEN that the City Council of the City of Ashland
will meet on the 21st day of July ,1987, at 7:30 P.M. in the
Council Chambers, 1175 E. Main Street, to hold a public hearing to
consider the formation of a Local Improvement District as follows:
..
Nature of Improvement: Curb. gutter and paving
Benefited Property: Both sides of Wrights Creek Drive between
Grandview Drive and Orchard Street
Estimated Cost: $45 881 or $35.50 er front foot of benefitted
property, 100% 0 w ~c w~ e pa~ y spec~a assessment.
Additional Information: Preliminary project design information and
detailed estimates of project costs are available during business hours
at the office of the Engineering Division, 27 1/2 N. Main Street (above
the Dahlia Restaurant).
NOTICE IS FURTHER GIVEN that all affected property owners are hereby
called upon to appear at the hearing, or to submit written comments
prior to or at the hearing,a s,to why the aforementioned improvements
should not be constructed, or why the benefited properties should not
be assessed for. the construction thereof in the manner proposed herein.
By Order of the City Council
Nan E. Franklin
City Recorder/Treasurer
PUBLISH:
Daily Tidings
July 10, 1987
v
.
.
~J
.
,
RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND, OREGON ACCEPTING
A GRANT OFFER FROM THE FEDERAL AVIATION ADMINISTRATION
FOR IMPROVEMENTS AT THE ASHLAND MUNICIPAL AIRPORT/
SUMNER-PARKER FIELD.
WHEREAS, the City of Ashland requested financial assistance from the
F.A.A. for the reconstruction of hangar taxiways and to replace
the airport beacon; and
WHEREAS, the F.A.A. has offered such assistance of up to $50,000 for
said improvements.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of Ashland as follows:
SECTION 1: The Grant Offer for AIP Project No. 3-41-0002-03 is hereby
~ccepted in all respects.
SECTION 2: The Mayor and City Recorder are hereby authorized and
directed to execute the grant offer on behalf of the City.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the
day of
, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
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US Deportment
of Tronsportofion
Federal Aviation
Administration
So.Hi. Airports District Offico
7300 Perimeter Rood South
5eoftle, Washington 98108
JUN 1 5 1987
Mr. Brian Almquist
City of Ashland
20 E. Main Street
Ashland, OR 97520
Dear Mr. Almquist:
Grant Offer, AlP Project Number 3-41-0002-03
Enclosed are the original and three copies of the subject Grant Offer.
An authorized official of the sponsor must accept the Grant Offer not later
than the date shown in Standard Condition Number 6.
Please note that "Certification of Sponsor's Attorney" must be made after the
authorized official has accepted the grant.
If you have any questions with regard to acceptance of the Grant Offer, please
contact your project manager.
After execution has been completed, please return the original and two executed
copies of the Grant Agreement to this office.
Sincerely,
cr~
George L. uley
Manager, Seattle Airports
District Office
Enclosures
cc:
Mr. Paul Burket
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Page 1 of 4 pages
1'1
U.S. Department of Transportation
Federal Aviation Administration
Grant Agreement
Part 1 - Offer
Date of Offer:
JUN 1 5 1987
Ashland Municipal-Sumner Parker Field
Ashland, Oregon
Project Number: 3-41-0002-03
Contract Number: DOT-FA87NM-0038
To: The City of Ashland, Oregon (herein called the "Sponsor")
From: The United States of America (acting through the Federal Aviation
Administration, herein called the "FAA")
Whereas, the Sponsor has submitted to the FAA a Project Application dated May
26, 1987 for a grant of Federal funds for a project at or associated with the
Ashland Municipal-Sumner Parker Field which Project Application, as approved
by the FAA, is hereby incorporated herein. and made a part hereof; and
Whereas, the FAA has approved a project for the Airport or Planning Area
(herein called the "Project") consisting of the following:
Reconstruct hangar taxiways; replace airport beacon;
all as more particularly described in the Project Application.
FAA Form 5100-37 PG 1 (7-85)
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Page 2 of 4 pages
Row therefore, pursuant to and for the purpose of carrying out the provisions
of the Airport and AirWay Improvement Act of 1982, herein called the "Act,"
and/or the Aviation Safety and Noise Abatement Act of 1979, and in
consideration of (a) the Sponsor's adoption and ratification of the
representations and assurances contained in said Project Application and its
acceptance of this Offer as hereinafter provided, and (b) the benefits to
accrue to the United States and the public from the accomplishment of the
Project and compliance with the assurances and conditions as herein provided,
The Federal Aviation Administration, for and on behalf of the United States,
hereby offers and agrees to pay, as the United States share of the allowable
costs incurred in accomplishing the Project, ninety (90) percentum of all
allowable Project costs.
This Offer is made on and subject to the following terms and conditions:
Conditions
1. The maximum obligation of the United States payable under this offer
shall be $50,000.00. For the purposes of any future grant amendments
which may increase the foregoing maximum obligation of the United States
under the provisions of Section 512(b) of the Act, the following amounts
are being specified for this purpose:
$
$
$
-0-
-0-
50,000.00
for planning
for land acquisition
for airport development or noise program
implementation (other than land acquisition)
2. The allowable costs of the project shall not include any costs determined
by the FAA to be ineligible for consideration as to allowability under
the Act.
3. Payment of the United States share of the allowable project costs will be
made pursuant to and in accordance with the provisions of such
regulations and procedures as the Secretary shall prescribe. Unless
otherwise stated in this grant agreement, any program income earned by
the sponsor during the grant period shall be deducted from' the total
allowable project costs prior to making the final determination of the
United States share. Final determination of the United States share will
be based upon the final audit of the total amount of allowable project
costs and settlement will be made for any upward or downward adjustments
to the Federal share of costs.
4. The sponsor shall carry out and complete the Project without undue delay
and in accordance with the terms hereof, and such regulations and
procedures as the Secretary shall prescribe, and agrees to comply with
the assurances which were made part of the project application.
5. The FAA reserves the right to amend or withdraw this offer at any time
prior to its acceptance by the sponsor.
FAA Form 5100-37 PG 2 (7-85)
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Page 3 of 4 pages
6. This offer shall expire and the United states shall not be obligated to
pay any part of the costs of the project unless this offer has been
accepted by the sponsor on or before July 31, 1987 or such subsequent
date as may be prescribed in writing by the FAA.
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7. The sponsor shall take all steps, including litigation if necessary, to
recover Federal funds spent fraudulently, wastefully, or in violation of
Federal antitrust statutes, or misused in any other manner in any project
upon which Federal funds have been expended. For the purposes 'of this
grant agreement the term "Federal funds" means funds however used or
disbursed by the sponsor that were originally paid pursuant to this or
any other Federal grant agreement. It shall obtain the approval of the
Secretary as to any determination of the amount of the Federal share of
such funds. It shall return the recovered Federal share, including funds
recovered by settlement, order or judgment, to the Secretary. It shall
furnish to the Secretary upon request, all documents and records
pertaining to the determination of the amount of the Federal share or to
any settlement, litigation, negotiation, or other efforts taken to
recover such funds. All set tlements or other final positions of the
sponsor, in court or otherwise, involving the recovery of such Federal
share shall be approved in advance by the Secretary.
8. The United States shall not be responsible or liable for damage to
property or injury to persons which may arise from, or be incident to,'
compliance with this grant agreement.
Special Conditions
9. It is understood and agreed by and between the parties hereto that the
Standard DOT Title VI Assurances executed by the Sponsor on June 2, 1987
are hereby incorporated herein and made a part hereof by reference.
10. The Sponsor shall provide for audit of the Project to be made in
accordance with the Office of Management and Budget Circular A-128.
FAA Form 5100-37 PG 3 (7-85)
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Page 4 of 4 pages
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The Sponsor's acceptance .of this Offer and ratification and adoption of the
Project Application incorporated herein shall be evidenced by execution of
this instrument by the Sponsor, as hereinafter provided, and this Offer and
Acceptance shall comprise a Grant Agreement, as provided by the Act,
constituting the contractual obligations and rights of the United States and
the Sponsor with respect to the accomplishment of the Project and compliance
with the assurances and conditions as provided herein. Such Grant Agreement
shall become effective upon the Sponsor's acceptance of this Offer.
,
United states ot America
Federal Aviation t1","inistration
By ..~.. ...~..........
Ge~y, Manager
Seattle Airports District ice
Part II - Acceptance
The Sponsor does hereby ratify and adopt all assurances, statements,
representations, warranties, covenants, and agreements contained in the
Project Application and incorporated materials referred to in the foregoing
Offer and does hereby accept this Offer and by such acceptance agrees to
comply with all of the terms and conditions in this Offer and in the Project
Application.
Executed this
day of
, 19
The City of Ashland, Oregon
(SEAL)
By....... ...... ............ ........
Sponsor's Representative
Attest:
.............................
Title. . . . . . . . . . . . . . . . . . . . .0". . . . . . . . . . .
Title:
CertUicate ot Sponsor's Attorney
I,
, acting as Attor~ey for the Sponsor do hereby certify:
That in my opinion the Sponsor is empowered to enter into the foregoing Grant
Agreement under the laws of the State of Oregon. Further, I have examined
the foregoing Grant Agreement and the actions taken by said Sponsor relating
thereto, and find that the acceptance thereof by said Sponsor and Sponsor's
official representative has been duly authorized and that the execution
thereof is in all respects due and proper and in accordance with the laws of'
the said State and the Act. In addition, for grants involving projects to be
carried out on property not owned by the Sponsor, there are no legal
impediments that will prevent full performance by the Sponsor. Further, it
is my opinion that the said Grant Agreement constitutes a legal binding
obligation of the Sponsor in accordance with the terms thereof.
Dated at
this
day of
19
.................................
Signature of Sponsor's Attorney
FAA Form 5100-37 PG 5 (7-85)
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RESOLUTION NO.
A RESOLUTION OF THE CITY OF ASHLAND URGING THE
GOVERNOR TO DESIGNATE JACKSON AND JOSEPHONE COUNTIES
AS AN ECONOMIC DEVELOPMENT DISTRICT.
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WHEREAS, the United States Congress has authorized the U.S. Department
of Commerce, Economic Development Administration (EDA) to
designate economic development districts pursuant to Public Law
89-136; and
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WHEREAS, during the past six months, local government representatives to
the Rogue Valley Council of Governments have investigated the
opportunity and benefits of economic development district
formation, and as a body has approved moving forward with
district formation; and
WHEREAS, the role of said economic development district would be to
gather and disseminate information and to coordinate and assist
efforts to diversify the local economy, to create new primary
jobs, to increase the local tax base, and to seek grants to aid
and assist these goals; and
WHEREAS, it has been determined by the local governments of the two-
county area that the functions of the economic development
district shall be carried out by Rogue Valley Council of
Governments under the policy guidance of a governing body
meeting EDA requirements.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
SECTION 1:
designation
district.
That Governor Neil Goldschmidt be requested to approve the
of Jackson and Josephine Counties as an economic development
SECTION 2: That the Governor be requested to initiate the required
steps for the U.S. Economic Development Administration to recognize the
two-county area of Jackson and Josephine Counties as an economic
development district and the Rogue Valley Council of Governments as the
agency responsible for performing the functions of the district.
SECTION 3: That the City Council pledges its support and cooperation in
the formation of said district.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the
day of
, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
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RESOLUTION NO.
,
A RESOLUTION DECLARING THE CANVASS OF THE VOTE AT THE SPECIAL ELECTION
HELD IN AND FOR THE CITY OF ASHLAND, OREGON ON JUNE 30, 1987.
WHEREAS, the City Council. of the City of Ashland met on the
day of July, 1987, at the Civic Center of said City and proceeded
to canvass the vote cast at the special election held in and for the
said City of Ashland on the 30th day of June, 1987, and
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WHEREAS, the said Council has canvassed the said vote and has
determined the number of votes for the two measures as. follows:
MEASURE NO. 51
Three-year operating tax rate
serial levy for police purposes.
Yes - 75l votes
No . 722 votes
MEASURE NO. 52
Three-year operating tax rate
for police department EMT's.
-fW.
Yes - 931
No
540
NOW, THEREFORE, be it resolved by the City Council of the
City of Ashland as follows:
SECTION 1. Measure No. 51, which provided for a three~year
operating tax rate serial' levy for police purposes, is hereby declared
.to have passed.
SECTION 2. Measure No. 52, which provided for a three~year
operating tax rate levy for fire department EMT'S, is hereby declared
to have passed.
The foregoing Resolution. was read and adopted at the regular
meeting of the City of Ashland Council on the day of July, 1987.
Dated this
day of July, 1987.
APPROVED:
MAYOR
ATTEST:
CITY RECORDER
-1- Resolution No.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON 97520
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PROCLAMATION
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I, L. GORDON MEDARIS, Mayor of the City of Ashland,
Oregon, do proclaim that at the special election held in and
for the City of Ashland, oregon on the 30th day of June, 1987,
there was submitted to the voters two measures, one being No.
51, entitled "Three-year Operating Tax Rate Serial Levy for
Police purposes", and the other being No. 52, entitled "Three-
year Operating Tax Rate for Police Department EMT'S", and both
are hereby declared to have passed.
Dated at Ashland, Oregon this day of July, 1987.
c.
L. GORDON MEDARIS, Mayor
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City of
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JACKSON i
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a.~;o~
June 30, 1987
PI<j1 1
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po","
~aIlOINumb.r
NI....or .....
No.<>f Pr.cinct
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5
6,10
B
11
12
13
107
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TOTAL C:;',,?/! fJ/) 15/ I 7.R_^ 931
I certify that the vote5 recorded on thi~ abstract cor.
redly summarize the tolly of votes cast at the election
indiclIted.
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S;g")',,. of CO'"J Cle. rk: \'\
'~d/:1' /, :Jf'P,)-)~) 1..-, 'UJrr
ABSTRACi OF V~f.E5 'AT PRIMARY ELECTIONS,
Separate sheets for Democratic, RepubliC4n, Nonpartisan, and other
candidates.
Separate sheots for candidates for City, County (induding precinct)
and St,:Jto office.
For additional instructions, see ORS 249.410.
Oete of Abstract
ABSTRACT OF VOTES AT GENERAL AND
SPECIAL ELECTIONS,
Votes <:list for Governor must be on separate
page or pages.
For edditional insrructions see ORS 250.810.
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~emornttdum
July 6, 1987
mo:
Brian L. Almquist, City Administrator
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~ro~: ~ Allen A. Alsing, Director of Public Works
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~ubjed:
Recommendation from Traffic Safety Commission
Based upon the recommendation of the Traffic Safety
Commission, the Council at its meeting of April 21, 1987
passed a resolution prohibiting parking on the south side of
Glenwood Drive from Beach Street easterly.
Subsequent to this action, the residents of this section of
Glenwood have requested that the parking prohibition be
changed from the south side to the north side of the street.
The Traffic Commission at its meeting of June 24th concurred
with the residents and would recommend that the Council make
this change.
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RESOLUTION NO. 87-
A RESOLUTION AMENDING RESOLUTION NO. 87-12 RELATIVE
TO PARKING PROHIBITIONS ON GLENWOOD DRIVE.
SECTION 1.. Section 1 of Resolution No. 87-12 is hereby amended
to prohibit parking on the North side of Glenwood Drive from
Beach Street to a point four hundred thirty-seven feet (437')
Easterly from Beach Street.
The foregoing Resolution was READ and DULY ADOPTED at a regular
meeting of the City Council of the City of Ashland on the
day of
, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
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. MCCAW
CflBlEVISIOIt
~ July 2, 1987
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Mr. Brian Almquist
City Administrator
City of Ashland
20 East Main St.
Ashland. OR 97520
Dear Mr. Almquist:
Over the past few years, McCaw Cablevision has proudly delivered exclusive
entertainment to the residents of Ashland. Over this period of time, we
have successfully maintained our quality customer service while providing
a complete entertainment package at a value unmatched in the area..
We continually strive to keep expenses to a minimum; however. there are
costs in some areas which we have no control. To adequately absorb these
escalating costs and to assure the continuous delivery of our quality
service. a new rate schedule is being filed for August 1, 1987. A copy of
the new rate schedule is enclosed for your information.
Effective with the new rates is the elimination of government fees
previously charged as a separate item to customers. Eliminating the
government fee pass through will simplify our rate structure and reduce
customer concern regarding government charges.
We look forward to providing our
continued commitment to quality.
questions.
service into the future with the
Please contact me if there are any
S/~~r-L-
Kenneth P. Reske
District Manager
KPR:dr
Enclosure
926 S. GRAPE . P.O. BOX 399 . MEDFORD, OR 97501 . (503) 779.1814
.'Partners in communications wllh Affilialed Publications, Inc., Boslon, Massachusetts"
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RATE SCHEDULE
McCAW CABLEVISION
CITY OF ASHLAND
Rates Effective
August 1, 1987
Plan A:
A. One
1 )
2)
outlet, TV or FM
Monthly service charge
Connection charge (2)
(1)
$18.95
35.00
B. Extra outlet, TV or FM
1) Monthly service charge (1)
2) Connection charge (2)
3.50
15.00
20.00
C.Relocation of existing outlet
II. Plan B (This plan is not offered to
~ subscribers after September 1, 1982).
A. One Outlet, TV or FM
1) Monthly Service Charge
2) Connection charge
$19.95
None
III. Commercial/Business/Institutional:
Owner agrees to pay service and connection fees on all
units and agrees to continue service for a pertod of
not less than one year.
A. One outlet, TV or FM
1) Monthly service charge ( 1 ) Not to exceed 18.95 each
2) Connection charge (2) At cost
B. Each additional outlet in same building
1) Monthly service charge (1)
a. 2nd through 11 outlet Not to exceed 15.45 each
b. Any outlet in excess of 11-Not to exceed 11. 95 each
2) Connection charge (2) At cost
IV. Multiple Units (Apartments. Duplexes, Condominiums):
Owner-subscriber desires four or more units (multiple units such
as duplexes or fourplexes, etc.) served and agrees to pay service
and installation fees on all units, and agrees to continue service
for a period of not less than one year, all units connected.
A687-1
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McCaw Cablevision Rate Schedule
Effective August 1. 1987
A. Montly'service charge per unit (1)
1) 1-3 units Not to exceed 18.95
2) 4-8 units Not to exceed 13.80
C;. 3) 9-20 units Not to exceed 13.45
4) 21 or more units Not to exceed 12.05
~ B. Connection charge (2)
1) First unit At cost
2) Each additional unit At cost
v.
Optional equipment fees
A. Converter
1) Monthly rent (Primary outlet)
2) Monthly rent (Extra outlet)
B. Remote control monthly rent
No charge
2.00
3.00
Line Extension Policies
(1)
(2)
Where distance is greater than 100 feet from energized cable. any
charges occurring monthly resultant from (2) below shall be
additional to regular monthly rate at cost thereof. Same shall
also apply to increases in cost to Licensee for service contact
c~arges by Pacific Northwest Bell and Pacific Power & Light and
government legislated fees. including copyright.
Based on aerial footage of 100 feet from curb1ine along energized
feeder cable. Distances in excess of said 100 feet. underground
and distances necessitating additional poles shall be constructed
at cost. Extra outlets more than 25 feet distant from first outlet
shall be connected at cost. (McCaw Cab1evision will extend aerial
service where sufficient subscriber dwelling units have contracted
for service so as to yield an average of 32 subscribers per lineal
mile of plant added. Underground line extensions are made when
mutually agreed upon by the customer and McCaw Cablevision as to
service and easements. The excess of cost of underground extension
over costs of an equivalent overhead extension yielding 32 sub-
scribers per mile are shared by the ~ustomers.).
McCaw Cab1evision reserves the right to waive fees or to discount charges
for promotional purposes.
A587-2
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ASHLAND HISTORIC COMMISSION
Minutes
June 3, 1987
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CALL TO ORDER
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The meeting was called to order at 7:35 p.m. by Chairperson George
Kramer. Members present were Hal Cloer, Margaret Dode, Lorraine
Whitten, George Kramer, Terry Grant, Jim Lewis and Craig Hudson,
Associate planner Steve Jannusch and Secretary Sonja Akerman.
Members Maxine Colwell and Bob Edwards were absent.
APPROVAL OF MINUTES
. Cloer moved and Grant seconded to approve the minutes of the
May 6, 1987 meeting. Motion passed unanimously.
STAFF REPORTS
PA 87-074
Permanent Approval of a Travelers' Accommodation
333 North Main Street
Janice and Allan pinkul
Jannusch stated the applicants are requesting permanent approval
for the travelers' accommodation known as the woods House. The
Planning Department has received no complaints and Staff is
recommending approval.
Hudson moved and Dode seconded to approve this application.
Motion passed unanimously. ..
PA 87-079
Conditional Use Permit, Variance and Site Review
290 South Mountain
Richard Kelley
Jannusch prefaced the Staff Report by stating this property is
located north of the proposal we heard last month. This parcel is
located along the east side of South Mountain. There is an
existing residence on the site, with a cement driveway off
Mountain accessing a garage underneath the house and a granite
driveway located along the north property line, accessing the rear
yard. The lot is well landscaped with mature ash and cedar trees
in the rear yard.
Kelley's proposal involves the conversion of the residence to a
dental office. The only exterior remodeling anticipated at this
time is to replace. a window at the rear of the house and to
replace the rear entry with a deck. Existing landscaping will be
,
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Ashland Historic Commission
June 3, 1987
Page 2
retained, with the applicant supplying additional vegetation
especially in the rear yard parking area.
Jannusch explained a Variance is being requested to allow use of the
existing driveway (accessing the proposed rear yard parking area),
which will be improved to a width of l6 feet with the use of grass
pavers, rather than the standard width of 20 feet as required.
The location of the house prevents this from being possible.
Staff is recommending approval of this application.
Kelley was present and added he plans to paint the house, either
with the same colors or something similar. He then showed the
Commission slides of the site and existing residence.
Dode moved and Grant seconded to approve the application. Motion
passed unanimously.
PA 87-077
'Permanent Approval of Travelers' Accommodation
l7l Granite Street
Susan Reid
The applicant is proposing permanent approval of the travelers'
accommodation known as parkside Cottages. Jannusch stated there
has been no negative input and the Staff is recommending approval.
Kramer brought up the fact that at last year's request for
permanent approval request, there was a problem with the paving of
Montview Street. Jannusch stated the site is now in full
compliance.
Grant moved and Hudson seconded to approve the application.
Motion passed unanimously. "
PA 87-082
Site Review
574 East Main Street
English Antiques
Jannusch stated the applicants propose to convert 222 square feet
of their existing residence to accommodate a retail antique store.
Parking requirements have already been met. He further commented
the existing landscaping on-site is adequate but that the flower
beds should be weeded and a general grooming and maintenance of
the existing plantings would be required. Staff is recommending
approval of the application.
When application is made for a sign permit, it will be reviewed by
the Historic Commission.
Cloer moved and Hudson seconded to approve the application.
Motion passed unanimously.
i.
Ashland Historic commission
June 3, 1987
Page 3
Jannusch then presented plans for the remodel of the residence
located at 586 B Street. He stated there had been complaints
regarding the extensive work on the site. The house, now owned by
Crisis Intervention Services, had received a building permit for
interior remodeling, Jannusch explained, however, once they got
into the work, they found more needed to be done. Jannusch will
meet at the site the following day with the contractor, Whitten,
Lewis and Grant. .
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NEW BUSINESS
. Warren Goines then spoke on behalf of the Ad Hoc Committee of
Concerned Citizens, informing the Commission the Committee had
filed an appeal of the Planning Commission decision of May l3,
1987 on the PNB microwave tower to the Ashland City Council.
Also, he stated, petitions are now circulating. He came to the
meeting in order to get the Historic Commission and Planning
Commission to consider recommending an amendment to the Ashland
'Municipal Code regarding Site Reviews.
Discussion followed. Whitten and Cloer will explore the
possibilities of changing ordinances to meet current needs.
OLD BUSINESS
Whitten reported she had contacted Pasadena, California and should
be receiving two sets of two different ordinances soon regarding
the protection of neon signs.
Kramer informed the Commission he had received a packet of
information from the State regarding Certified Local Government.
Anyone interested can read over the data and discussion will be
held at a later date.
Grant said she will try to revive the original committee on the
Perozzi Fountain (Sharon Marler, Jim Ragland, Diane De Bey and John
Fregonese) to examine possibilities of rededication of the
Fountain on the 4th of July. .
Kramer then presented an award to Hudson, honoring his restoration
of the "Old Pink Church" (now the Oregon Cabaret Theatre) located
at First and Hargadine Streets, in observance of National Historic
Preservation Week. Kramer also noted that Susan DeMarinas was
awarded a certificate in the residential category for restoration
of her house at 386 B Street. Letters of commendation went to
Matt Frey for renovation of the Perrine Building on North Main
Street and also to Jim Lewis and Jay Treiger, who moved and
restored the Lord House, now located at 635 Siskiyou Boulevard.
Discussion ensued regarding an evaluation of the awards and
publicity involved. Cloer, Edwards, Colwell and Kramer will
further analyze the events of National Historic Preservation Week
in order to reach more people in future years.
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Ashland Historic Commission
June 3, 1987
Page 4
ADJOURNMENT
There being no further business, the meeting adjourned at 9:00
p.m.
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To the Mayor and City Council
City of Ashland, OR 97520
The following is a condensed report of the activities of the Public
Works Department for the month of May 1987.
ENGINEERING:
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Issued 4 street excavation permits.
Issued 2 petitions for change of address.
Field checked 4 minor land partitions.
Performed the following work on the Ashland Municipal Airport:
a) Requested federal wage rates
b) Completed plans and specifications
c) Computed grades for storm drain construction.
Issued 2 road oiling permits.
Performed the following work on the 1987 Street Improvement
Project:
a) Completed plan & profile of Susan Lane
b) Computed earthwork quantities on A Street, Tucker St.,
Susan Lane and the alley off Nursery St.
c) Completed specifications and contract documents
d) Prepared final notice of improvement to utility companies
e) Distributed advertisement for bids.
f) Distributed plans and specifications to prospective bidders.
Prepared notice to owners of intent to resurface streets.
Prepared plans for future shop addition.
Performed the following work on the 1987 Misc. Concrete Project.
a) Inventoried sidewalk in downtown area
b) Prepared plans for repair work
c) Prepared specifications and contract documents
Prepared the following easements:
a) Water-line easement off Scenic Drive
b) Utility easement off Helman St.
c) Utility easement off Beach St.
d) Utility easement off Palm Ave.
Acquired Jackson County utility permits as listed:
a) Tolman Creek Road at the parking lot
b) Tolman Creek Road north of Morada Lane
Prepared plans and specifications for fence construction at
the service center.
Prepared notice to owners and utility companies of intent to
chip seal streets.
Inspected work done by contractors on the following subdivisions:
a) Oak Knoll Meadows, Phase II
b) Mill Pond P.U.D., Phase II
c) Tolman Creek Meadows, Phase II
Researched deeds and documents pertaining to the Jackson Co.
maintenance yard.
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Public Works Monthly Reports
Page 2 May 1987
Began mapping maintenance yard.
Updated City water and sewer maps.
Performed the following work pertaining to the Forrest Park P.U.D.:
a) Field checked subdivision plat
b) Prepared subdivision agreements
c) Reviewed plat
d) Computed City service and connection fees
Conducted Hosler Dam deflection study including alignment and
elevation check.
Staked and computed grades for the service center lot paving.
Estimated cost of improvement and alternate methods of
assessment for streets in Oak Court Subdivision.
Updated City water and sewer maps.
STREET DIVISION:
l. Swept 278 miles of streets and collected 81 yards of debris.
2. Responded to 31 utility location requests and corrected 1
stop sign clearance problem.
3. Graded several streets and alleys. Also graded 5 streets
and 1 alley for oiling.
4. Patched potholes and sunken services.
a) N. Main at Water Street
b) E. Main at Wightman Street
c) Fordyce Street
5. Repaired or replaced several street signs and/or posts.
Made and installed "Mill Pond Road and N. Wightman Street"
street signs for contractor.
Relocated "no parking" sign at 1046 E. Main.
Installed stop signs on Morton St. at Forest St. per
Reso. 87-19.
Installed 8 "no parking" signs on the north side of Sheridan
from No. Main to Grover per Reso. 87-20.
6. Flushed and/orrodded several storm drain systems.
Cleaned debris from catch basins.
Repaired broken storm drain on Tucker St. below Prim St.
Began storm drain projection the north side of the parking lot
at the airport. Project consists of:
a) Lowering existing 8" storm drain 1 1/2 ft.
b) Removing existing catch basin and installing a
curb inlet catch basin.
c) Stubbing out a lO" storm drain
7. Continued spring painting project.
8. Began preparing several streets for Chip sealing.
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Public Works Monthly Reports
Page 3 May 1987
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9. Miscellaneous:
Completed mowing city properties.
Completed grinding sidewalks downtown.
Hauled off l50 yards of debris from sweeper dump site.
Watered trees on Hersey St. and at the Granite Pit several times
Repaired broken bench on the plaza.
Weeded Water Street parking lot planters.
Stripped sod from north side of property adjacent to City
yard for engineers.
Swept North Main bike path.
Saw cut bad areas in parking lot at the airport.
Removed 8" of dirt from S.W. corner of 3rd and Lithia Way
and replaced with top soil.
Held monthly safety meeting which included a training film on
seal coats, i.e., slurry seal, chip seal, etc.
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FLEET MAINTENANCE DIVISION:
Two mechanics completed work
City equipment and vehicles.
are as follows:
on 66 repair orders for various types of
The divisions and departments involved
Street: 17
Police: 15
Shop: 2
Cemetery: 7
Electric: 7
.Senior Bus: 2
Water:
Fire:
13
3
The emergency generators at City Hall and the civic Center were
fueled manually and tested weekly.
I & M Certificates issued for the month: City of Ashland: 2
WATER QUALITY DIVISION:
Installed 900+ feet of 12" ductile iron pipe and two fire hydrants
on Hersey St.
Repaired five leaks in customer service lines, and three leaks in City
owned mains.
Responded to four TID calls.
Set seven sets of meter boxes in Millpond Subdivision.
Installed seven meters and handvalves.
Installed two new water services.
Flushed dirty water from three mains.
Changed over from E&W forks to Big Dam.
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Public Works Monthly Reports
Page 4 May 1987
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SEWER:
Installed three new 4" sewer services.
Repaired three sewer laterals.
There were 36 utility locates called-in.
There was 123.177 million gallons of water treated at Water
Treatment Plant. There was 56.97 million gallons of sewage
treated at the Waste Plant.
ublic Works