HomeMy WebLinkAbout1987-0602 Regular Meeting
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AGENDA FOR, THE REGULAR I1EETING
ASHLAND CITY COUNCIL
JUNE 2, 1987
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, I. ~LEDGE OF ALLEGIANCE: 7:30 P,M, Civic Center Council Chambers
II. ROLL CALL
III. APPROVAL OF MINUTES: 'Executive Session and Regular Meeting of May 19, 1987
J Special Meeting of May 26, 1987
IV. COMMUNICATIONS, PETITIONS & REMONSTRANCES:
S~~ ~RtoQ1. _Appeal on a decision of the Planning Commission, approving a Site Review for
"'<:> '-\Dc... ,::...,/ microwave facility at 6th and E, Main Streets. (Set date for public hearing)
c...ef'1\.J',...:HIIIl. ,I
~!- 2. Appeal of a decision of the Planning Commission, denying use of a guest house
(~-\)~ at 610 Chestnut. (Set date for public hearing for June 16, 1987)
V. NEW & MISCELLANEOUS BUSINESS:
PUBLIC FORUM:
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ORDIN~CES. RESOLUTIONS & CONTRACTS:
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f. ~econa reading by title only of an ordinance ordering the improvement of
"A" Street from 7th to 8th Streets.
,2~~solution listing services provided by the City for State Revenue Sharing
...J purposes.
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VI.
VII.
, 14.
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Memo regarding interest on deposits,
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Memo regarding minimum charges for partial month of utility services.
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UpdatF from Public Works Director on status of Hersey Street FAUS project.
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Authorization for Mayor and Recorder to sign deed for 2.5 acres of land on
strawbkity Lane in exchange for 5.0 acres on Hitt Road for Northwest Water
Reservoir.
Mayor1s\apPointment of Michael Bingham to Planning Commission for unexpired
term ending December 31, 1987.
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5.
Business from the audience not included on the agenda.
Resolution supporting the concept of bringing the 1998 Winter Olympic Games
to Oregon.
Resolution adopting a pay plan for Supervisory and Confidential employees for
1987-88.
Ratification of contract with Teamsters Local 223, representing Police
Department employees.
VIII. OTHER BUSINESS FROM COUNCIL I1EMBERS:
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l~ Presentation by Mayor - June 14 ,Flag Day Celebration
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IXrJ ADJOURNI1ENT
/ Attachments:
~. Minutes of
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Boards, Commissions and Committees.
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ft ROLL CALL
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APPROVAL OF MINUTES
PUBLIC HEARING:
Improvement of "A"
Street - 7th to
8th Streets
MINUTES OF THE REGULAR MEETING
ASHLAND CITY COUNCIL
May 19, 1987
Mayor L. Gordon Medaris led the Pledge of Allegiance
and called the meeting to order at 7:30 P.M. on the
above date in the Council Chambers. Reid, Bennett,
Acklin, Laws and Arnold were present. Elerath was
absent.
Arnold moved to approve the minutes of the regular
meeting of May 5, 1987, and the adjourned meeting
of May 12, 1987. Reid seconded the motion which
passed unanimously on voice vote.
City Administrator Almquist reviewed the memo from the
Asst. City Engineer which explained that the Section
of "A" Street between 6th and 7th Streets had been
approved for paving by the City Council in August of
1986. Petitions were mailed to abutting property
owners on "A" Street between 7th and 8th Streets in
February of 1987. The results showed 38.25% being in
favor of the paving project. Southern Pacific
Railroad owns 54.1% of the front footage and are
opposed to the paving. No response was received from
one owner whose front footage, together with
S.P.R.R.'s, would not be enough to file a remon-,
strance which takes a 2/3 percentage. Mayor Medaris
opened the public hearing.
Robert Munroe, owner of The Cabinet Works at 864 "A"
Street, told the Council he had been required to pave
the access to his parking area off "A" Street, which
cost $3400, as a condition of approval of his
conditional use permit. He further explained he was
contacted by the Planning Director some time later and
was asked to sign an agreement to participate in the
paving of this section of "A" Street, which had been
another condition of his conditional use permit.
Munroe said it would be a financial burden for his
small business and he didn't feel this section of the
street was used enough to necessitate paving.
There being no further testimony from the audience,
Mayor Medaris closed the public hearing. Acklin asked
if the storm drain would be adequate to handle runoff
at the intersection of "A" and 8th Streets and noted
Alan Adleman, who had been cleaning out the present
drain, was in the audience.
5/19/87 P. 1
PUBLIC HEARING: (Continued)
"A" Street Impr. Mr. Adleman, 886 "A" Street, asked when the paving was
scheduled to be done and Public Works Director Alsing
said in July or August when the section between 6th
and 7th Streets is done. He assured Mr. Adleman that
the storm drain would be large enough to handle the
runoff water.
Reqular Meetinq
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Ashland City Council
5/19/87 P. 2
Acklin noted that Mr. Munroe had been aware of the
condition to sign paving agreement and asked that the
Ordinance be moved up on the agenda. The Ordinance
was read, Acklin moved passage to second reading and
Bennett seconded the motion. Arnold felt this would
be a burden on a business the size of Mr. Munroe's and
because Munroe had already spent $3400 paving the
acess to his shop, he would vote against the project.
Reid said she is committed to paving streets in
Ashland because granitic soil is dangerous to health
and would vote in favor. On roll call vote, Reid,
Bennett, Acklin and Laws, AYES; Arnold, NAY.
COMMUNICATIONS, PETITIONS
AND REMONSTRANCES:
Winter Organization
Oregon
Request to Place
Tables/Chairs on
City property
JNFINISHED BUSINESS:
High Street Alley
Vacation
,EW & MISCELLANEOUS
Sediment Pond
Uses
'UBLI C FORUM:
First Amendment
Seminar
A letter from the Winter Organization Oregon was read
which requested support of their efforts to bring the
1998 Winter Olympic Games to Oregon. The Council
requested Staff to bring a resolution back to the next
meeting in response to the request for support.
Gerry Mandell requested this item be postponed until
the June 2nd meeting. Almquist suggested it be
referred to the Downtown Planning Committee for their
input. Bennett so moved, Acklin seconded the motion
which passed unanimously on voice vote.
The request for waiver of filing fees for vacation of
alley on High St. at Susan Lane was placed later on
the agenda to allow Mr. Sposato time to arrive.
BUSINESS:
On request from Dir. of Public Works Alsing, the Mayor
appointed Bennett and Reid to serve on a committee of
Council and Parks Commissioners to discuss joint use
of the settling pond on Greenway p~operty. Mayor
Medaris will contact Parks Department concerning
others who would be willing to serve.
Linda Ryan of the Ashland Bicentennial Committee
invited the Council to attend the First Amendment
seminar being held at S.O.S.C. on Thursday, May 21,
1987. The pUblic forum was closed.
5/19/87 P. 2
, ORDINANCES, RESOLUTIONS & CONTRACTS:
~ Physical & Environ. Second reading by title only of an Ordinance rev1s1ng
Constraints the Physical and Environmental Constraints chapter of
the Land-use Ordinance was held. Arnold moved to
adopt the Ordinance; Reid seconded the motion which
passed unanimously on roll call vote. (Ref. Ord. No.
2419)
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Reqular Meetinq
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Stop Signs - Morton
& Forest Streets
Sheridan Street
Parking
Transfer of
Appropriations
Ashland City Council
5/19/87 P. 3
A resolution was read concerning the placement of
stop signs on Morton Street at the intersection of
Forest Street. Bennett moved for adoption, Reid
seconded, all AYES on roll call vote. (Ref. Reso. No.
87-19)
A resolution prohibiting parking on the North side of
Sheridan Street between North Main and Grover Streets
was read. Laws moved to adopt, Bennett seconded, all
AYES on roll call vote. (Ref. Reso. No. 87-20)
A resolution requesting transfers of appropriations
within funds was reviewed by City Administrator
Almquist. Acklin made motion to adopt, Bennett
seconded, on roll call vote, all AYES. (Ref. Reso.
No. 87-21)
OTHER BUSINESS FROM COUNCIL MEMBERS:
Interest - Utility Council received a letter from a utility customer
Deposits concerning payment of interest on utility deposits.
Almquist will bring a report back to the next meeting.
'Greenway Comm.
Meeting
Monthly Financial
Commentary
High Street Hedge
\DJOURNMENT
Reid gave brief report on the Greenway Committee
meeting on May 19, and asked that Ken Mickelsen be
invited to the next Council meeting to preview his
ideas for the settling pond.
On request from City Administrator to place monthly
financial commentary on the agenda, Laws moved to do
so and Bennett seconded the motion. Laws made motion
to accept and place on file; Arnold seconded, all AYES
on voice vote.
Laws expressed concern about the hazardous situation
caused by the hedge at 334 High Street. City Attorney
Salter said there is some liability to the City if an
accident occurred, because the Ci~y is aware of the
dangerous condition. Laws moved to direct Salter to
send letter to Mr. Sposato advising of possible
liability if the hedge is not trimmed'immediately.
Bennett seconded the motion which passed unanimously
on voice vote.
The meeting adjourned at 8:07 P.M.
Nan E. Franklin
~ity Recorder
L. Gordon Medaris
Mayor
5/19/87 P. 3
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~ ROLL CALL
PUBLIC HEARING:
Federal Revenue
Sharing
State Revenue
Sharing
Remainder of
Budget
MINUTES OF THE SPECIAL MEETING
ASHLAND CITY COUNCIL
: May 26, 1987
Mayor L. Gordon Medaris called the meeting to order at
7:30 P.M. on the above date in the Council Chambers.
Reid, Bennett, Acklin, Laws and Arnold were present.
Elerath was absent.
Budget Officer Nelson said the budget reflects the
Federal Revenue Sharing Funds allocated to the General
Fund for Human Services support.
The pUblic hearing was opened, there being no response
from the audience the public hearing was closed.
Budget Officer Nelson reported that State Revenue
Sharing Funds must be designated for a certain purpose
by State law and staff recommends that it be allocated
to the Fire Department as in the past.
The public hearing was opened, there being no response
from the audience, the public hearing was closed.
Neison reviewed the revised budget deleting the Fire
Department staffing serial levY and funding as
proposed by Acklin and Laws, which was discussed in a
prior public hearing meeting, and deleting Golf Course
Fund revenues and appropriations: due to defeat of the
Hotel/Motel tax levy.
Nelson said the budget also reflects a minor change
due to the Cemetery Fund doing better than anticipated
and the Cemetery Fund beginning balance will be
approximately $7,000 more. Due to the increase Nelson
said he would recommend that the tax levy be reduced
by 2 cents. Nelson said if Council agreed it would be
appropriate for budget to be approved and
appropriations made before June 30; and if Police &
EMT serial levies fail, the Council would meet to take
appropriate action to delete funds from the budget.
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The pubiic hearing was opened, : there being no
response, the public hearing was ciosed.
The resolution adopting the 1987/88 budget was read.
Laws moved.-to adopt, Bennett seconded. On roll call
vote, all AYES. (Ref.' Reso. 1f87-22)
5/26/87 P. 1
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Remainder of
Budget: (Continued)
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ADJOURNMENT
Ashland City Council
5/26/87 P. 2
Councilor Laws distributed a memo to the Council for
review and said he knew the Budget Committee and
Council were not completely happy with this year's
budget, but action taken was necessary on a one-time
basis in order to avoid cuts in necessary services or
a major increase in taxes. Laws reviewed his proposal
to have a computer assisted technique, developed by a
former Salem, Oregon City Manager, identify all the
costs of those City services which go to special
individuals or groups, and which are frequently
subsidized by the general taxpayers. Laws said the
system would assign the full costs for special
services, and give a realistic level to set fees.
Laws noted that justifiable realistic fees would make
a big difference in our financial outlook.
Laws recommended that the Mayor appoint a committee to
research this approach, and bring back to Council
appropriate recommendations.
Acklin moved to place item on agenda, Arnold seconded;
on voice vote all AYES.
Reid said she liked the idea and: asked that committee
work with Budget Officer/Director of Finance Nelson so
comparisons could be made. '
Arnold moved to recommend Mayor appoint committee to
look into a study, Acklin seconded; all AYES on voice
vote.
Mayor Medaris appointed Councilor Laws, Chairman;
Councilor Acklin, Budget Member Golden and City
Administrator Almquist, ex-officio and asked that
Committee to work with City staff.
Meeting adjourned at 7:55 P.M.
Nan E. Franklin
City Recorder
L. Gordon Medaris
Mayor
5/26/87 P. 2
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THE AD HOC COMMITTEE OF CONCERNED CITIZENS
Warren Charles Goines, Chairman
Zelpha Hutton, Coordinator
Barbara Droscher, Secretary
Robin Guerin, Treasurer
Rita Wood, Support Services
May 28, 1987
Ashland City Council
City Hall
Ashland, OR 97520
Re: APPEAL OF PLANNING COMMISSION DECISION OF MAY 13, 1987 ON
PACIFIC NORTHWEST BELL MICROWAVE TOWER
This is a petition of' the Ad Hoc Committee to the Common Council to appeal
the May 13, 1987 decision of the Planning Commission. The Ad Hoc Committee
cites as the basis of appeal
1. Article IX, Section 1, of the Ashland City Charter.
2. Chapters 2.12, 2.14 and 2.24 of the Ashland Municipal Code.
3. Chapter 18.04, Sections 18.68.090, 18.68.120, 18.104.010, 18.104.040,
18.104.050, 18.108.050, 18.108.070, 18.108.080, 18.108.120,
18.108.150.
4. Ordinance No. 1553, dated February 20, 1968.
We assert:
That the erection and operation of the PNB antenna will adversely and
directly affect the liveability of our neighborhoods, the integrity and,
ambience of the Historic Distric;the aesthetics of the District, and
the health and welfare of the citizens of Ashland;
That the interpretation of the City Attorney's opinion,on the approval
or denial of thePNB site plan is flawed; and
That the Planning Commission'failed its duty to the Citizens of Ashland
to hear citizen concerns, and thereby ignored such concetns in its
decision.
(Page 1 of 2)
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We therefore request the Common Council of the City of Ashland to:
1. Deny the PNB application; and
2. Amend Section 18.68.120 of the Ashland Municipal Code; and further,
to amend the Ashland Municipal Code to require that permits
issued to Pacific Northwest Bell for antenna structures be
subject to all laws and regulations pertaining to "conditional
use".
THE AD HOC COMMITTEE OF CONCERNED CITIZENS
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Warren Charles Goines, Chairman
123 Sixth Street, Ashland, OR 97520
Enclosure: Check of $50 for the filing fee.
cc: Ashland Planning Commission
Ashland Historic Commission
(Page 2 of 2)
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c:dlemnrandum
May 21, 1987
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Brian L. Almquist, City Administrator
~ro~:~obert D. Nelson, Director of Finance
~ubjed: NON-INTEREST-BEARING DEPOSITS
Following are some factors which support the Council policy of not
paying interest on customers' utility deposits:
1. It is a long-standing policy which probably has remained in
effect for several decades.
2. Any decision by ihe Council to pay interest on deposits would
tend to increase the utility bills of present customers who
already have foregone interest on their deposits. As a result
our long-term customers would not only be deprived of interest On
past deposits, but they also would be subsidizing new customers.
It would be unsound business policy, in my opinion, to offend
traditional, long-term customers to placate new arrivals.
3. In addition to the loss of interest income cited above, a
time.consuming administrative procedure would be laid upon
our own accounting people. True, it would not immediately
trigger a request for additional personnel, but it would
detract from more productive work.
4. The staffing problem mentioned above would be further compli-
cated by the need to include the interest income on Forms 1099,
in some cases. Thousands of customers deposit interest checks
would have to be compared with hundreds of 1099 returns. '
5. We are talking about very small interest amounts which a
customer would receive - typ1cally in the $3 to $4 range.
6. There would be a substantial one-time out-of-pocket cost
for the computer program.
I'd be glad to,discussthismattecatgreater length, 'if you so decide.
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May 26, 1987
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Robert D. Nelson, Director of Finance
Jf rom:
~ubjed:
Karen Huckins, Supervising Accountant ;t(cr
UTILITY BILLING PROCEDURE - MINIMUM CHARGES ON
PARTIAL MONTHS SERVICE
As you know, there is not a provision in the Utility Ordinance for
dealing with partial months service in regards to the minimum charges
set by the Council. However, a policy was set to facilitate R.V.D.P. 's
, computer program approximately 16 years ago. This policy was continued
during the past year on our own system to maintain consistency.
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Connect~ - A new service is not billed for any charges until
the utilities have been in t~customers name for 11 days.
(Errors were generated by R.V.D.P. 's system if connects were
sent in sooner.) After the 11 days, full minimum charges
plus any usage :charges are billed at the customers next regular
billing cycle. : '
Disconnects - A disconnected service is billed m~nimum charges
when the following occurs:
1. Electric - Basic charge of $5.00 is billed if there is any
usage.
2. Water - Basic charge of $5.50 with a $7.75 minimum (up to
346 cubic feet of water consumption is included in the
minimum). Minimum is billed if there is either consumption
of more than 30 cubic feet of water or service was for
11 days.
3. Sewer - $7.50 ~inimum. Directly tied to water minimum.
4. Street useifee - Bille4 on same basis as sewer.
The minimum and basic charges used here are for residential customers.
Commercial customers are billed based on the same criteria, with
different minimums.
Conclusion - Several Oregon cities plus P.P. & L.were polled as to
their policy on servic, connected for a partial billing period. _All
billed partial months service on a pro-rata basis of the minimum or
basic charge plus usage on electric and water.
Our utility computer program would have to be changed if this is
the way the Council: proceeded. Dan Struck estimated the cost of
the program change to be between $800 - $~.
,,1100
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~emnrandum
May 29, 1987
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Members of the City Council
':ill' ,f~
C'I rom: L.
Gordon Medaris, Mayor
~ubjed:
Appointment to Planning Commission,
Please consider the following applicant for an open position
on the Planning commission:
Michael S. Bingham
148 wimer Street
482-5691
This appointment should be made as soon as possible to
ensure a quorum at their meetings, which is often a problem
during the summer months.
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148 Wimer St.
Ashland, Or. 97520
May 20, 1987
20 E. Main St.
Ashland, Or. 97520
Dear Mayor Medaris,
I would like to express my interest in the current
vacancy on Ashland's Planning Commission.
As an eight year resident of Ashland, I relish the
opportunity to help guide the orderly growth of this unique
community. I intend to raise my family here, so I have a
vested interest in maintaining Ashlands' livability. However,
as a business owner, I recognize the need for a vibrant and
healthy local economy. I am confident that these two interests,
though occasionally at conflict, can be balanced through
careful planning and artful compromise.
At age 37 I am in good health and capable of providing
the requisite energy and creativity for this important
position.
Thank you for your consideration.
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Michael S. ~:~
work 482-2117
home 482-5691
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To: ,,Brian 1. Almquist, City Administrator
From:~Robert D. Nelson, Director', of Finance
The following Resolution is submitted for consideration by the City Council,
in conjunction with State Revenue Sharing.
May 27, 1987
RESOLUTION NO.
A RESOLUTION LISTING SERVICES PROVIDED BY THE CITY
WHEREAS, under:ORS 221.760 the officer responsible for
disbursing funds tb cities under ORS 323.455, 366.785 to
366.820 and 471.805 shall, in the case of a city located
within a county having-more than 100,000 inhabitants accord-
ing to the most recent federal decennial census, disburse
such funds only if the city provides four or more of the
following services:
(1) Police protection
(2) Fire protection
(3) Street construction, maintenance and lighting
(4) Sanitary sewer
(5) Storm sewers
(6) Planning, zoning and subdivision control
(7) One or more utility services
and
WHEREAS, city officials recognize the desirability of
assisting the state officer responsible for determining the
eligibility of cities to receive such funds in accordance
with ORS 221.760;
NOW, THEREFORE, BE IT RESOLVED, that the City of Ashland
hereby certifies that ,it provides all seven of the municipal
services enumerated in Section 1, ORS 221.760, plus other
services not mentioned therein.
The foregoing Resolution was READ and DULY ADOPTED at
a regular meeting of the Ashland City Council on the ___ day
of , 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
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RESOLUTION NO. 87~
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ASHLAND SUPPORTING THE CONCEPT OF BRINGING THE 1998
WINTER OLYMPIC GAMES TO OREGON.
WHEREAS, the United States Olympic Committee will select the site of
the 1998 Winter Olympic Games in 1990; and
WHEREAS, the State of Oregon offers sites, locations and facilities for
the Games that are equal to, or better than the best that are
available anywhere in the United States; and
WHEREAS, Oregon has the resources and assets including all three major
forms of transportation and all hotel and restaurant accommo-
dations necessary to support the Games; and
WHEREAS, Ashland's world-reknowned Shakespearean Festival, which draws
over 350,000 tourists, together with other cultural,
recreational, and scenic amenities, make Oregon a prime
candidate for the Games.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City
of Ashland, Oregon, as follows:
SECTION 1. The City of Ashland enthusiastically supports the proposal
to bring the 1998 Winter Olympic Games to Oregon.
SECTION 2. That copies of this resolution be forwarded to Winter
Organization Oregon and the U.S. Olympic Committee so they can be made
aware of Ashland's endorsement.
The foregoing Resolution was READ and DULY ADOPTED at a regular meeting
of the City Council of the City of Ashland on the
day of
, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor ,
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Winter
Organization
Oregon,
500 N,E, Multnomah St.
Suite 1203
Portland, Oregon 97232
(503) 239'9696
April 29, 1987
Mayor and Council Nembers
City 0 f As Hand
20 East Main Street
Ascland, Oregon 97520
Dear Mayor and Council Members:
Winter Organization Oregon is a non-profit - 501(c)3 - corporation formed
over three years ago with the sole purpose of bringing the Winter Olympic
Games to Oregon.
Trroughout the past trree years we hwe gained a great deal of enthusiasm
throughout Oregon, t~e nation, and tre world for staging trese 1998 Winter
Olympic Games in Oregon.
Now we need your relp. An official resolution passed by tre city of'
Asrland, endorsing t~is program would be of great value to uS as we continue
with our efforts to bring trese Winter Olympic Games to Oregon.
Staging tee Winter Olympic ,Games in Oregon will create thousands of
year,-round jobs in our sta'te and contribute millions upon millIons - even
billions of dollar" to our economy. And, while we arc doing this we will
totally protect all of the beauty and livability of Gregon.
Trere will be no tax dollars used for tre construc tion of the facilities and
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the staging of the Games. All of t~ese expenses will be privately financed
following the pattern successfully establisred by tI-e Los Angeles Summer
Olympic Games in 1984.
Bringing the Winter Olympic Games to Oregon is a project tC8t will benefit
~ areas of ~ state, and every business in each locality. Further, it is
a project trat all Oregonians can suppor~ regardless of our social,
political, or geograpr~cal groupings.
We look forward to receiving your official endorsement. Please do not
resitate to advise if T can::provide added information for you. ,We need your
support.
WORKING TOGETHER - WE CAK,~~KE IT HAPPEN!
;tJfl~
Sam G. Lackaff ~
Executive Director
SGL/ s11
~.,
"
.
~woo NEWS~
.
WINTER ORGANIZATION OREGON
The group dedicated to bringing the
Winter Olympic Games to Oregon
A MESSAGE FROM
OUR PRESIDENT
Decisions for 1998 Winter Games are made TODAY
- The time is NOW! ,
--- While watching'lhE' "80" and "84" Winter Games, we
ail thought how great it would feel to be there, By just
watching, you indicate thaI you have more than a pass-
ing interest.
In 1988, the Winter Games will be in Calgary - the
closest they've been to Oregon since 1960 at Squaw
Vailey, California, If you decide today to make reserva-
tions or start planning in earnest, you couid be one of
those spectators you last saw on TV. It takes a commit.
ment of one year in advance just to attend the Games
as a spectator. As an athlete, it's a commitment of your
youth - 18 to 20 years - and there's no guarantee, As
a host city the commitment must oemade now, , ,
TODAY.
The 1998 Winter Games are 10 years and 9 months
in the future, The International Olympic Committee's
siting of the "98" games will be in February of 1992,
The United States Olympic Committee wiil select its
representative city in 1990 - that is less than 43
months from today,
~ . . we have less than 43 months
to accomplish this huge tDsk."
_.._____n___ _
To be successful in 1990, we must be dedicated and
totally committed NOW. We, in turri, must convince peo.
pie from ail across that nation that it wouid be in their
best interest to site the 1998 Winter Games in Oregon,
and we have less than 43 months to accomplish this
huge task, We must substantiate with facts, figures,
slide shows and presentations that not only do we want
to host the Games, we offer the highest quality pro-
posal. We must create a tidal wave of emotion
throughout the state and ride the crest of that wave to
show that Oregon is ready to host the party that signals
the end to this millenium and we must do it in less than
43 months,
We have come a long way since the beginning of
WOO, yet we have a longer way 10 go, With business,
government and the people co'op~rating, we can
accomplish the first major step in bringing the 1998
Winter Olympics to Oregon, That first major step is
garnering the U,S, nomination in 1990, but we only have
a short time frame to do so , , , less than 43 months.
Together we can do it,
Jack Elder, President
1972 Winter Olympics
WE ARE THE BEST!
Oregon offers sites, locations, and facilities for the
Winter Olympic events that are equal to, or better
than the best that are available anywhere in the United
States or in the World,
MT. BACHELOR - Ideally suited for the Alpine skiing events, The
U.S. Winter Olympic ski team and the U.S. Ski team have both trained
at Mt. Bachelor since 1962.
When asked to compare Mt. Bachelor to the 1984 Winter Olympic ski-
ing at Sarajevo, Bill Johnson who won the gold mdeal in the downhill
replied, "There is no comparison - Mt. Bachelor is far superior."
Cross Country and Nordic events are also probable for selected ski
sites in the Mt. Bacheror area.
MT. HOOD - The home of an Oregon tradition. Mt. Hood echoes
experience from the past hosting of ski jumping events. Bobsled and
luge runs will be constructed in addition to building the new ski jump-
ing complex.
All of these new facilities will be of the latest engineering and con-
struction designs built to exceed all-known; and forseeable OlympIc
standards. Mt. Hood can also host some Alpine and Nordic Skiing
events, as deemed desirable.
EUGENE - A domed Autzen Stadium in Eugene would offer 54,000
seats, each with excellent sight lines. for Ihe ice hockey, ice dancing
and figure skating competitions.
With the existing parking".no other facility known in the world can pro-
vide accomodations equal to- these for the ice events.
PROPOSED SITES FOR SPEED SKATING - Klamath Falls Mt
Hood, Sisters, or Kah-Nee.=T"ah would each provide possible to~ati~ns
for the speed skating facility.
PORTLAND - Proposed stadium facilities in the tri-county area also
offer viable options for staging the opening and closing ceremonies.
and possibly some of the ice events if a stadium with more than
20,000 seats with good sightlines is constructed before 1998.
WILLAMETTE PASS & HOODOO SKI BOWL - 01ler excellent
alternative sites for Olympic skiing events and Exhibition Skiing during
the Olympics.
;~--
,
~ ;:. ..
Winter Organization Oregon
the non-profit corporation dedicated to bringing the Winter Olympic Games to' Oregon
Lloyd 500 Building, Suite 1203
500 N,E, MuItnomah Street
Portland, Oregon 97232 Telephone: 239-6696
THE TRAIL AHEAD
It has been almost three years since we started the movement to bring the Winter Olympic Games to Oregon,
During this 'time we have moved from public disbelief to the present position of general public recognition that
Oregon does offer beautiful sites, locations and facilities that are equal to, or better than the best offered in any other state
or nation for hosting the Winter Olympic Games, ,
The greatest public misconception of our mission to bring the Winter Olympic Games to Oregon is "1998 is eleven ye\lrs
away - I think your program is tremendous but I can't devote'time, money and energy to its success when it is so far in the
future, I've got today's problems to deal with, See me for support when we are closer to 1998."
NOTHING COULD BE fUllrnlllER fROM TillIE munn
To gain the United States Olympic Committee nomination in early 1990 and the International Olympic nomination in 1992
we must meet a very tight time schedule including:
1 continue to promote, support, 'and seek investment
in Oregon to host the Winter Olympic Games,
'It prepare film and printed material for presentation at
'&. the Winter Olympic Games in ,Calgary in February,
1988 - completion date absolutely necessary -
November, 1987 _ Commissioning deadline - May
1987,
'!]I have a technical study contracted and completed to
UP verify for Olympic Committee purposes the credi.
bility of our proposal and to identify the best areas and
the viable alternate sites for the Olympic Competitions,
Completion date necessary to accomplish ..:...
'November, 1987 - Commissioning deadline - May
1987, ,
AI lease suitable quarters in Calgary for the "Oregon
a.a- House" hospitality suite to promote Oregon as host
of the Winter Olympic Games in 1998, Completion date
absolutely necessary to accomplish- May 1987,
5 lease suitable quarters in Seoul for the "Oregon
House" hospitality suite, Completion date absolutely
necessary to accomplish - October 1987..
6 operate "Oregon House",in Calgary, Date -'-- ,
February 1988, Estimated cost - $130,000,
7 operate "Oregon House" in Seoul. Date -
September 1988, Estimated Cost - $130,000,
8 keep an Oregon presence at all USOC
administrative staff and executivecommittee .
meetings to continually "sell Oregon" to these people,
Date - thrice yearly, starting in April of 1987,
9 keep an Oregon presence at alllOC official
meetings and major International winter sports
competitions to get aquainted and to continually tell the
"Oregon story" to these people, Date _ October 1987
and each winter thereafter, '
1 0 prepare for the official presentation of the
Oregon bid to the United States Olympic,
. Committee: Expected to'be as early as'October, 1989,
Remember. . .
the final selection of the 1998 Winter
Olympics site will be made by the inter-
national Olympic Committee in February
of 1992 .....,... less than five years away!
The cost of the program 'to ~ain the
nomination from the usoe and the loe
will approximate $300,000 per year dur-
ing the next five years,
, WE NEED
YOUR
HELP!
MAKE YOUR INVESTMENT
DlNI OREGON'S fUTURE
become a partner
in bringing the
Winter Olympic Games
to
OREGON!
..
.. " ill. ~ .;
1
WORKING TOGETHER
WE CAN MAKE IT HAPPEN!
..
0'
Based upon a Canadian Government Study in 1986 on the expected
financial impact of the 1988 Winter Olympic Games in Calgary and the
Province of Alberta, WIE CAN IEXPIEClf THE WINTER OLYMPiC
GAMES IN OREGON WILL CONTIIUBUTE:
* Mor~!h_aum. 219~.l.OJ~~~u _u.u ._u_____nm_
* Add more than 1.3 bUUoun dollars
iinto Oregolll's economy
In addition to the economic impact that will benefit every locality in Oregon and the Northwest,
the Winter Olympic Games are patterned to: '
.. Protect ALL of the beauty,
liveability and environment of our
beautiful state,
o Not overbuild anyone area and
create "white elephants" and
burdens on the Jaxpayers after the
Winter Olympic Games facilities are
no longer needed,
.. Require NO TAX MONEY for the
construction of the facilities, or the
staging of the Games, This is pat- 0 Permit usage of Oregon's .
terned after the Summer Olympic resources and assets including all
-~ -Games-in-los-Angeles-in ,1984.--- --- --- three'major-forms'of-transportation-~--
and all hotel and restaurant accom-
modations, without overloading any
one area or location,
.. Provide after.use ofthe facilities
for many years into the future for
recreational use, traihing purposes,
and competitive events, This feature
is patterned after Lake Placid, New '
York, where the Winter Olympic
Games have been held twice in the
past. This after-use assures con-
tinued economic impact into
Oregon's economy, : '
" ,
We Need Your Financial Support!
Join the WOO Organization
'IT@CGJlE'ITOOlElE
WE CAN MAKE IT HAPPEN!
WINTER ORGANIZATION OREGON
500 N,E, MULTNOMAH STREET 0 SUITE 1203
PORTLAND. OREGON 97232
Winter Organization Oregon is a group dedicated to bringing
the Winter Olympic Games to Oregon - \lie need your help!
TOGETHER WE CAN BRING
THE WINTER OLYMPIC GAMES
1'0 OREGON!
AN UPDATE:
We now have, as this issue goes to press, 16 corporate
members and more than 2,800 individual supporters,
You can help us reach our goals needed to fininance
our great opportunity to bring the Winter Olympic Games
to Oregon,
MAKE YOUR INVESTMENT
IN OREGON'S FUTURE!
WOO NEEDS YOU!
Individual
Members
Goal - 30,000 annual
Corporate
Members
- 200 annual
Present Level - 2800
-16
ANNUAL MEMBERSHIP COST
Individual
Corporation
Gold
Silver
Bronze
, Participating
$75 & more
$40 - $74
$15 - $39
$5,14
$10,000 & more
$5,000 - $9,999
$1,500 - $4,999
Gifts In Kind, etc,
YOUIl' Benefits As ~
A Member Include:
v' Possible ticket and seating priorities to
Winter Olympic events,
v' Promotional values for you and your
company,
v' Opportunities for YOU to be a working
part of the Winter Olympic Games,
v' Kriowing that YOU are a part of the
development of renewed "pride in
Oregon:'
v' Knowing that YOU are making IT
happen,
v' Q!-lalifying for an "inside track" for future
benefits that will ensue to members,
v' You will receive copies of our periodic
newsletter and other information,
v' Depending upon your level of invest-
ment, you will receive certain articles of
identification and valuable memorabilia
from decals to gold medallions and wall
plaques,
All MemQerships are valid for one year,
WOO is a 501 (e) 3 non-profit corporation with tax-exempt status,
PLEASE FILL OUT AND MAIL THE COUPON BELOW WITH YOUR MEMBERSHIP FEE,
I WOULD LIKE m SERVE ON ONE OR MORE OF THE FOLLOWING COMMmEES:
Fundraising D. Special Events 0 .' .' Newsletter 0
NAME
ADDRESS
CITY
TELEPHONE
, ZIP CODE
AMOUNT ENCLOSED $
Visa 0 MasterCard 0 ,
Name
Winter Organization Oregon
500 N,E, Multnomah, Suite 1203
Portland, Oregon 97232
(503) 239-6696
Card Number
Expiration Date
Corporate
o Gold $10,000
o Silver $5,000
o Bronze $1,500
Individual
o Gold $75
o Silver $40
o Bronze $15
_i;.-if-~'
"
"J
.
,
.
RESOLUTION NO., ",
-
A RESOLUTION ADOPTING A PAY PLAN FOR MANAGEMENT
AND CONFIDENTIAL EMPLOYEES FOR FISCAL YEAR 1987-88.
WHEREAS, it' is estimated that wage adjustments with four of the
City's labor unions will average approximately 3.5%; and
WHEREAS, it is the desire of the City to maintain its management
pay plan at' a level corrunensurate with its organized
employees.
NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council as
follows:
SECTION 1. The previous salary schedule in Resolution No. 86-27
_ shall be amended by 3.5% effective July 1, 1987 as set forth in
Exhibits "A" and "B".
SECTION 2. Certain positions shall be adjusted on January 1,
1988 pursuant to the performance evaluation plan as set forth in
Resolution No. 82-08.
The foregoing-Resolution was READ and DULY ADOPTED at a regular
" ,
)
meeting of the City Council of the City of Ashland on the ',-
day of
, 1987.
Nan E. Franklin
City Recorder
SIGNED and APPROVED this
day of
, 1987.
L. Gordon Medaris
Mayor
\
)
(~"emnrandum
May 29, 1987
.
'(IT 0: Mayor &' City Council
JIf rom: Brian L-. Almquist, City Administrator
~ubjed:
Salary Resolution for Supervisory and Confidential Employees
Attached are the proposed salary schedules for 1987-88 for Supervisory
and Confidential employees. As in the past, Exhibit "A" reflects
approximately the same 3.5% increase guaranteed to the unionized
employees through collective bargaining.
This year, I have also proposed Exhibit "B" to be effective on January
1, 1988 to provide a "catch-up" for certain salary scales, in order
that our department head level positions remain competitive. This will
be particularly important this year, with the retirements of our
Finance Director and Director of Public Works. For comparative'
purposes, you may be interested in the following data from a recent
ICMA survey of cities on the West Coast with a population of 10-25,000
as of July 1, 1986:
3rd % below
position Ouartile Average Ashland average
Dir. of Finance 3856 3415 3291 (3.6)
Dir. of Public Works 4234 3766 3598 (4.5)
Dir. of Planning 3794 3290 3083 ( 6 . 3 )
Police Chief 4179 3677 3491 ( 5 . 0 )
Fire Chief 4025 3482 3036 (12.8)
Personnel Dir. 3329 2869 2549 ( 11.1)
Exhibit "B" adds one new salary step and deletes the firs't step, in
order to keep our range near the average for these positions. Whether
the particular individual would actually move to that new step in
January, will depend solely on their performance under the management
evaluation pay plan adopted several years ago, by the Council.
.. .
~ Mayor & City Council
May 29, 1987
Page Two
.
In addition I have included a mid-year adjustment for a few middle
management positions in order to maintain the pay differential with
union emploYees. Fire Department Battalion Chiefs salaries may have to
be adjusted later depending on the settlement with the Firefighters
union.
RECOMMENDATION: It is recommended that
resolution implementing both Exhibits.
1987-88 under this proposal is 4.33%.
the Council adopt the
The total increased cost for
Attachments (3)
.
"
.
Communi tv Development
Director of Planning
Building Official (4)
Energy Conservation Coord.
SALARY SCHEDULE (1)
1987-1988
A(2)
6 mos.
2837
2505
2330
Electric
Dir. of Electric Utilities(6) 3838
Electric Line Supt. (7) 3656
Public Works
Dir. of Pub. Wks/City Engr.
Water Quality Supt.
Water Quality Foreman
Water Quality Plant Foreman
Street Superintendent
Street Foreman
Asst. City Engr./City Surv.
Finance & Utility Services
Dir. of Finance/Admin. Svcs.
Supervising Accountant
purch. Agt./Cemetery Supt.
Police
Police Chief
Police Captain
Lieutenant
Sergeant
Trng./Commun. Ctr. Spvsr.
Fire
~re Chief
Battalion Chief(5)
Other
City Administrator
senior Program Dir.
Asst. C.A./pers. Dir.
City Recorder
Treasurer
Municipal Judge (p/t)
City Attorney (p/t)
Confidential
Executive Secretary
Administrative Secretary
3377
2753
2249
2151
2427
2187
2473
3088
2345
1919
3212
2793
2366
2270
2270
2793
2230
4297
1372
2345
2468
234
1985
2244
1391
1219
B
12 mos.
2950
2605
2423
3512
2863
2339
2237
2524
2274
2572
3212
2439
1996
3340
2905
2460
2361
2361
2905
2320
4469
1426
2439
1460
1280
C
12 mos.
3068
2710
2520
3653
2978
2433
2327
2625
2365
2675
3340
2536
2076
3474
3021
2559
2456
2456
3021
2412
4648
1484
2536
1534
1344
EXHIBIT "A"
Effective 7-1-87
D
12 mos.
3191
2818
2621
3799
3097
2530
2420
2730
2460
2782
3474
2638
2159
3613
3142
2661
2554
2554
3142
2509
4834
1543
2638
1610
1411
MERIT(3)
(Max. )
3382
2987
2778
4068
3875
4026
3283
2682
2565
2894
2608
2949
3683
2796
2288
3830
3330
2821
2707
2707
3330
2660
5124
1636
2796
1690
1482
. ,
.
.
.
Community Development
. Director of Planning(8)
Building Official (4)
Energy Conservation Coord.
SALARY SCHEDULE (1)
1987-1988
A(2)
6 mos.
2950
2505
2330
Electric
Dir. of Electric Utilities(6) 3838
Electric Line Supt.(7) 3656
Public Works
Dir. of Pub. Wks/City Engr.
Water Quality Supt.
Water Quality Foreman
Water Quality Plant Foreman
Street Superintendent
Street Foreman
Asst. City Engr./City Surv.
Finance & Utility Services
Dir. of Finance/Admin. Svcs.
Supervising Accountant
Purch. Agt./Cemetery Supt.
Police
Police Chief
Police Captain
Lieutenant
Sergeant
Trng./Commun. Ctr. Spvsr.
Fire
~re Chief
Battalion Chief(5)
Other
City Administrator
Senior Program Dir.
Asst. C.A./Pers. Dir.
City Recorder
Treasurer
Municipal Judge (p/t)
City Attorney (p/t)
Confidential
Executive Secretary
Administrative Secretary
3512
2753
2249
2151
2427
2187
2572
3212
2345
1996
3340
2793
2425
2327
2327
2905
2230
4297
1426
2439
2490
236
1985
2244
1419
1243
B
12 mos.
3068
2605
2423
3653
2863
2339
2237
2524
2274
2675
3340
2439
2076
3474
2905
2522
2420
2420
3021
2320
4469
1484
2536
1490
1306
C
12 mos.
3191
2710
2520
3799
2978
2433
2327
2625
2365
2782
3474
2536
2159
3613
3021
2623
2517
2517
3142
2412
4648
1543
2638
1564
1371
EXHIBIT "B"
Effective 1-1-88
D
12 mos.
3319
2818
2621
3951
3097
2530
2420
2730
2460
2893
3613
2638
2245
3758
3142
2728
2617
2617
3268
2509
4834
1605
2744
1642
1439
MERIT(3)
(Max. )
3518
2987
2778
4068
3875
4188
3283
2682
2565
2894
2608
3066
3830
2796
2380
3983
3330
2892
2774
2774
3464
2660
5124
1701
2908
1724
1511
.. .
( 1')'
.
( 2)
<.3)
(4)
.
(5)
.( 6)
(7)
( 8)
.
Salary paid bi-weekly at hourly rate determined by dividing monthly rate
by 173.33. .
Advancement through Step D based on satisfactory work performance.
Compensation within Merit Step based on performance evaluation after
reaching Step D.
Includes $50 for certification as Building Official; $50 for Fire Safety
Plan Certification.
Includes $25 for E.M.T. certification. Plus $100 for Assistant Fire
Chief.
Step A shall be maintained at 5% above Electric Line Superintendent and
Merit Step adjusted accordingly.
Step A shall be maintained at 5% above Working Foreman (Union Scale), and
Merit Step adjusted accordingly.
Shall receive 10% additional compensation when assigned the duties of
data processing manager by the City Administrator.
(i.-.- -".
'"
CITY OF ASHLANV
PARKS ANV RECREATION COMMISSION
.
.
Aplld 28, 1987
ATTENVANCE:
PIlU e.nt:
Ab.6 e.nt:
I. AVVITIONS OR VELETIONS
TO THEAGENVA
II . APPROVAL OF MINUTES
Re.gu.tM Me.e.t.<,ng
MMc.h 18, 1987
III. BILLSANV FINANCES
A. AppllovaL 06 ptte.v.i.OU.6
month'.6 cii..6buMe.me.n:t.6
B. AppllovaL 06 QuafLte.Jt.ty
F .i.na.nc.i.a.t St~e.me.n:t -
MMc.h 31, 1987
IV. AUVIENCE PARTICIPATION
ON THE AGENVA
REGULAR MEETING
The. Cha.LfLman c.a..Ue.d the. me.e.ting to ollde.!l ~
340 S. P.i.one.e.!l St: ~ 7:00P.M.
Cllaw60fLd, Adam.6, John.6on, PyLe., M.i.c.Re..t.6e.n, Re..i.d
Ne..t.6on {M!L.i.ve.d Late. I
None.
V.i.Jte.ctoll M.i.c.lce..t.6e.n adde.d tltlle.e. -Lte.m.6 to the. age.nda:
A me.mOfLandum c.onc.e.!lMng pooL 1le.n.:l:lLt.6 unde.!l Aud.<.e.nc.e
PMtic-i.pation and Ne.w BU.6.i.ne.6.6j a me.mollandum c.onc.e.!lrt.i.ng
Ile.p~ng 06 the. .6te.p.6 :{,n L.{;t!Ua. PMR unde.!l NeJ<I
BU.6.i.ne.6.6j and, a me.mottandum c.onc.e.!lMng the. .6OlaJt pane..t.6
~ the. pooL unde.!l Old BU.6.i.ne.6.6.
Comm~.6.i.one.!l John.6on made. a mot.Lon to appllove. the.
m.i.nutu 06 the. MMc.h 18, 1987 Re.gulM Me.e.ting M
wlldte.n. Comm~.6.i.one.!l Adron.6 .6e.c.onde.d.
The., vote WM: 4 yu - 0 110
'..'
Comm~.6.i.one.!l John.6on made. a motion to appttove. the.
plle.v.i.OU.6 month'.6 fubuMe.me.n:t.6 M 60UoW.6:
PaYlloU c.he.c.11.<I #5837 - #5870 .i.n'the. amount 06
$16,389.20 and Payable.6 c.he.c.1c.6 #9798 - #9858 .i.n the.
amount 06 $27,008.77. Comm~.6.i.one.!l Adam.6 .6 e.c.onde.d.
The. vote. WM: 4 yu - 0 no
Comm~.6.i.one.!l PyLe. made. a mot.ion to appllOve. the.
QuM:teA1'.y F .{,na.flC.i.a..t St~eJlle.nt 601l the. pe!l.i.od e.nd.<.ng
MaJtc.h 31, 1987. Comm~.6.i.one.!l Johluon .6e.c.onde.d.
In fuc.u;.6.i.ol1, V.i.Jte.e:tott M.Lc.lce..t.6e.n c.omme.nte.d th~ the.
de.pMtme.nt WM .i.n good .6hape. he.a.d.<.ng .i.nto the. 60uJtth
quafLte.!l 06 the. 6~c.aL Ye.M.
The. vote. WM: 4 lje.6 - 0 no
Coune.Ltloll Re..i.d lle.poJt:te.d that the. Gtte.e.nway Me.e.ting
wlt.<.c.h WM go.i.ng to be. he.1'.d .i.n A.6h.tand had be.e.n
c.hange.d to the. 19th 06 May at Noon. She. .6a.id that
a neJ<l planne.!l had be.e.n It.<.Jte.d and e.nc.ouJtage.d the.
Comm~.6.i.onelL6 to a:t:te.nd .60 that the..ifL Op.i.MOn.6/plan.6
c.onc.e.!lMng the. de.ve.1'.opme.nt 06 the. Gtte.e.nway c.ou.td be.
he.Md.
..
.
,
.
MOTI ON
.
REGULAR MEETING - Apll.Lt 28, 1987
PAGE 2
V. AUDIENCE PARTICIPATION NOT
011 THE AGENDA
A. V.i.ane. Pudellbaugh V.i.ane Pudellbaugh M.Ld -that .6he. WM plle.-6e.nt -to
Be.Ue.vue. ELe.m. PTO an.6WeIl quu.t.i.On.6 the. Comm.LM.i.on m.i.gltt have. eOneellMng
the. Be.Ue.vue. SehooL PTO'.6 Ite.quut to Ile.nt the. Me.Yell
Pool nOIl a nund ftIlM,.i.ng e.ve.nt on S~uJtday, May 30th
61lOm applloUmlLtely 4:45PM - 8:00PM. She. e.xpwne.d tlta.:t
the. gila up wante.d to hoLd a lla66Le., .6 e.U 600d and
have. a dunk -tank. V.i.Jte.ctofL M.<.elce..t.6e.n had e.xpwne.d
to the. gllOup th~ the. pool had not be.e.n U.6e.d a..6 a 6und IlWeIl .i.n the. pa..6t and 6elt
ti,e. Comm.i.M.i.on would Uke. to eOn.6.i.de.!l .6 e.tting that plte.ee.de.nt.
In d-i..6 eU.6.6.i.o n, the. Comm~.6.i.o ne.M de.te.lLm-<.ne.d that
othell pMIc 6aeil.{;t,{.u .6ueh a..6 the. baLL6.i.eld.6 and the. Huntell PMIc Build.<.ng eould be.
U.6e.d 601l 6und-llw.i.ng e.ve.n..t.6 a..6 long a..6 the. e.ve.n..t.6 Welle. 1le.-6:tJUcted to the. 6acil.<..ty
iliel6 and Welle. not out .i.n the. ge.nellaL pMk Me.a. Thelle.601le.,.{;t .6e.e.me.d Log.i.eaL -th~
the. e.ncEo.6e.d Mea. 06 the. pooL 6acil.<..ty eouLd wo be. !le.nte.d 601l a 6und-ftIlM,.i.ng
activay a..6 Long a..6 -the. e.ve.nt Welle. eonta.Lne.d w.{;thi.n -the. 6e.nee.d Mea. 06 the. pooL.
Ge.ne.!lat eOllee.n.6U.6 Wa..6 th~ the. activ.LUu pltop0.6e.d by -the. PTO would be. appllopJt-i.ate.
e.xee.p.t 601t the. dunk tanlc whi.eh would be. too LMge. 601l the. pooL Me.a,and th~ the.
Comm~.6.i.on d.<.d not 6e.el a would be. .i.n aeeolldanee. wah poUey to aLLow the. tank on
ge.nellaL pafLk Land a..6 pM:t 06 a 6und-llw.i.ng e.ve.nt.
Some. ge.nellaL fueU.6.6.i.on Wa..6 held c.oneelln.i.ng the.
Il~e. wlueh .6IlOuLd be. ehMge.d. The Comm~.6.i.on ha..6 .6e.t a .6Ud.<.ng .6c.aLe. 60lL lle.ntaL 06
the. Huntell PMk Build.<.ng whi.c.h ~ de.te.fLm.i.ne.d by the. Q.Lnd 06 activ.{;ty whi.c.h .L6 to
be. held .i.n the. build.<.ng. (Example: pJt-i.vate. pMty, non~pIl06.{;t 6und!ta.L6.i.ng; pIlO6.{;t)
Comm~.6.i.onell Cltaw60ltd .i.nd.<.~e.d -that a Wa..6 hell
pe.MonaL 6e.e.ling tlta.:t the. Comm~.6.i.on .6hOlLtd be. c.afLe.6uL no-t to e.xpand 6und ftIlM,.i.ng
.i.n the. pMM. Comm.L6.6.i.Ol1e1l Pyte. .i.nd.<.c.~e.d th~ he. .6aw no d.<.66.{.euUy a..6 tong a..6
.the. e.ve.nt Welle. eonMne.d to the. e.ncEo.6 e.d pool 6acil.<..ty .i.n th~ .{;t would be. the. .6ame.
a..6 fLe.n.ung the. Huntell PMIc Build.<.ng.
Comm~.6.i.onell Pyle. made. a motion to fLe.nt the. Me.Yell
Pool 6acil.<..ty,to the. Be.Ue.vue. SehooL P.T.O. 601l the. pullpO.6e. 06 hoLd.<.ng a 6und-fLWeIl
at the. appllOpJt-i.ate. Il~e. .6c.he.duLe., dUJUng a time. 6JumJe. whi.eh would no-t c.on6Uct wah
lle.gu.tM pooL OP~On.6. Comm~.6.i.onell Johfuon .6e.c.onde.d.
Tile vote Wa..6: 4 yu - 1 ab.6te.n.uon (Ne..t.6on)
Cluwunan CIlaw60lld .i.nd.Le~e.d that pellhap.6 -the.y c.ouLd
Ite.v.i.e.w a .6Ud.<.ng .6 c.he.dule. 60ll Ile.n.ung the. pooL 6ac:J..Uty at .the. May me.e.ting.
VI. OLD BUSINESS
A. RuuJt6ac<.ng Hunte.!l V.i.Jte.C:tOIl M.i.c.lce..t.6e.n lte.poJtte.d that he. had held a
PafLk c.ouJt:t.6 plle.Um.i.llafLY me.e.ting w.Lth the. e.ng.i.ne.e.!l.i.ng 6.<.1Lm whi.c.h
had be.e.n lUIle.d to plan the. ltuuJt6awg pltoje.ct 601t
the. Huntell PMIc CouJt:t.6. In.tlta.:t me.e.ting .6e.ve.M.t
.tOp.i.C6 eame. up wh.i.eh would lle.qu.iAe. de.w.i.on.6 61l0m the. Comm.L6.6.i.on whi.eh will take.
Mme. .6e.!l.i.OU.6 eOn.6.i.dellat.i.on. Thelle.601le., Mil. M.i.eke..t.6e.n Ile.c.omme.nde.d .th~ -the. Comm.L6.6.i.ol1
move. -the. t.<.me. 61lame. 60ll the. plloje.ct 61lOm the. SpM.ng 06'87 -to the. FaLL 06 '87. He.
6e.U .that .{;t would be. adve.ntage.oU.6 not to have. that de.w.i.on pltoee.-6.6 ltU.6he.d.
Conc.e.n.6U.6 among the. Comm~.6.i.one.M Wa..6 to pO.6tpone. be.g.i.nMng wOllk on the. pllO j e.ct unt.U'.
a6:tell the. majolt U.6e. 06 the. c.ouJt:t.6 Wa..6' Mn.L6he.d 601l tw .6umme.!l.
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REGULAR MEETING - ApJt,{..t 28, 1987
PAGE 3
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OLD BUSINESS
B. Ve.n:t.<..tation .6Y.6te.m
Huntell PMIc Build.<.ng
.
V.L!lectoll M.i.c.lce..t.6en llepoJt:te.d th~ Sen.i.olldy
Un./'..Un.{;te.d hM c.h0.6en to don~e. $2,000 to help
.i.n .i.l1.6ta.U.Lng the. new ve.~on/a.LfL-c.ond.{;t,{.on.i.ng
.6Y.6.te.m ~ the. Huntell PMk Build.<.ng. The. gllOup d.<.d
e.Xplle..6.6 .6Ome. c.onc.eIln about the. .6Y.6.te.m .the. .6.ta66 pllOpo.6e.d bung a "c1.0.6e.d" .6Y.6te.m and
Mke.d th~ the. de.pMtme.nt c.ol1.6.i.dell a .6Y.6te.m wluc.h would C.Ol1.6ta.n:t.ty bJt.i.ng 6fLe..6h a.LfL
.i.nto the. build.<.ng fL~hell th~ 1le.-c.iJr.c.u~e. the. old a.LfL. The. .6.ta66 hM' looked .i.nto
a 61le..6h a.LfL .6y.6te.m and dete.fLm.i.ne.d th~ a would be. muc.h mOIle. c.0.6Uy to .<.l1.6taLL.
In d-l.6c.uM.i.on w.{;th Se.n.i.olldy Un.t.Lmae.d, the. .6ta66 e.xp.ta.-i.ne.d .that .{;t bwe.ve.d th~
kee,p,ing the. w.i.ndow.6 ope.n .6ugltily pLM the. ve.n:t.<..tation 6an .i.n .the. Wc.he.n would
help Ice.e.p 6ltuh a.LfL c.iJr.c.u.i'.a.Ung .<.n the. build.<.ng. Se.n.i.olldy Un.t{m.{;te.d .i.nd.<.c.a.:te.d th~
tw would be. .6lt6Mc<.e.nt.
C.
MuLti-PuIlpo.6e. Build.<.ng
YMCA Cay PMIc
MOTION
V.L!le.ctOIl M.<.c.lce..t.6 e.11 pllU e.nte.d a me.mollandum .to the.
Comm.LM.<.on outun.ing a .6ugge..6,te.d .6wap 06 .6e1lV,<,C.U
w.{;th Ron G!l.Lmu, Altc.lt.{;te.ct 60fL the. de..6.i.gn 06 the.
new muLti-puJtpoH build.<.ng to be. c.ol1.6tfLucte.d ~ the.
YMCA Cay PMIc. MIl. GJt.i.mu 1,M aglte.e.d PIle.v,i.ou6Iy to 1te.-.imbUM e. :the. de.palttme.nt 601l
.tabOfL t.<.me. .i.nvoLve.d .i.n the. lle.pMM ne.c.U.6MY 601l the. .6O.taJt .6Y.6te.m ~ the. Me.tjell PooL.
It WM bung pllopo.6e.d .to .6wap W Hltv.i.C.U M MC.It.{;te.ct 601l :the. YMCA build.<.ng 601l
th~ amount. V.L!le.ctoll M.i.c.lce..t.6 e.n .i.nd.<.c.~e.d th~ the. doUM amount.6 Welle. c.ompMabLe..
W.i.th .t.<..t.t.te. d.L6c.M.6.i.on, Comm.L6.6.i.onell Ne..t.6on made. a mo:t.i.on .to ac.c.ept the. pIlOpO.6a.t.
Comm.L6.6.i.onell Adam.6 .6e.c.onde.d.
The. vote. WM: 5 yu - 0 no
VII. NEW BUSINESS
A. Rogue. VaLLe.y MMtC!l.6 V.L!le.ctoll M.<.c.ke..t.6 e.n .6a.Ld that he. had be.e.n c.ontacte.d
Sw.im C.tub by the. Rogue. VaLLe.y MMtC!l.6 Sw.i.m CLub wah a
pItOpO.6a.t th~ :the.y be. a..t.towe.d to Ile..tt the. Me.Yell Pool
601l the. montlt.6 06 June., July, and AugMt 61l0m 5:30AM
to 6:30AM 601l the. Me. 06 thw c1.ub me.mbC!l.6. The.y 066e1le.d the. de.paM:me.nt $400 601l
the. Me. 06 the. pooL 601t the. .6ummell. In d.L6c.M.6.<.on .{;t WM dete.fLm.<.ne.d :th~ to aglle.e.
to the. 066e1l would be. a .taJtge. piUc.e. blte.ak 601t :tho.6e. .6w.immC!l.6 .i.n the. cEub who .6wam
e.veIlY day and would lle.gu.tM.ty -6w.i.m duJt.Lng lle.guLM .tap hoUM. Howe.v ell , 5: 30-6: 30AM
.L6 not an houll th~ the pooL would nOllma..t.tY be. Me.d, .60 .{;t c.ould Wo be. ,.6e.e.n M
add.{;t,{.ona.t Ile.ve.nue. 601l .the. pool.
MOTION AMell .6Ome. ge.nella..t d.L6c.uM.i.on, Comm.L6.6.i.onell Ne..t.6on
made. a mo:t.i.on to appfLOve. the. pIlOpO.6a..t .6ugge..6te.d by the. Rogue. VaLLe.y Sw.im Club .to
Ile.nt the. MeYell Pool 61l0m 5: 30AM - 6: 30AM, Monday tMough FiUdatj, 601l the. montlill 06
June., July, and Augu.6t 1987, pllOv.i.d.<.ng thw awn U6e.gUMd 601l a 6e.e. 06 $400 601t
the. .6ummell. Comm.L6.6.i.onell Adam.6 .6 e.c.onded.
The. vo:te. WM: 5 Ye..6 - 0 no
AMell the. vote., Comm.L6.6.i.onell Ne..t.6on Mlce.d the.
V.L!le.ctOlt to Let the. cEub Icnow :th~, '<'6 the.y w.L6h to Ite.nt the. pool 601l 6utuJte.
.6ummC!l.6, the. Comm.L6.6.i.on w.LU e.xpe.ct to ne.go.t<.a:te. on the. 6e.e..
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REGULAR MEETING - Ap~ 28, 1987
PAGE 4
MOTI ON
NEW BUSINESS
B. Step!> in PMIz The Commv,&ion fueuMed fteplLiJUng the &:taAJwJay
whieh ~eade.h 6ftom the ~owe.Jt pond to the Shalze.hpeMean
Fe.hUval buM.cling due to ill deteM.OftaUng eoncUUon
whieh WM beeoming hazMdoM. The Commv,&ioneJLi> wo
fueM&e.d Mpha-tUng the nMltow path whieh ftutU 6ftom
a funcling on the &tabuvay down to neM the PfulfgftOund Mea. The.Jte we.Jte vMying
opi.uol1/.l amo.tg the Commv,&iolteJLi> whethe.Jt Oft not Mpha-tUng the path WM de.h.ur.ab~e.
V.iJtedoft Mielzwen MA-d thlLt a would be pfte6eftab~e to do the entUte pftojed ILt one
fue i6 the Commv,&ioneJr.4 wanted the path MphaUed.
Comm~&ione.Jt Adam& made a mouon to ftep~ the
&taJM in qUe.hUon and to MphaU the path wfueh /tU11/.I 6ftom the funcling down to
neM the pfuygftOund Mea whieh a joil1/.l the miUn walRway. Comm~&ione.Jt Johl1/.lon
&eeonded.
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The vote WM: 5 Ye.h .- 0 no
VIII.
CORRESPONVENCE, COMMUNICATIONS,
VIRECTOR'S REPORT
A. Le.Ue.Jt 6ftom AARP
A ~e.Ue.Jt 6ftom AARP WM ftead to the Commv,&ion
thank.-tng them 60ft thw wppoM: and eoopeJr.a,t.,ton in
developing the Wallze.Jtwe eOuMe {n Lahia PMI<.
B. VVtedoft' & ftepoM:
In fte.hpol1/.le to que.hUOI1/.l 6ftom the Commv,&ion,
V.iJtedoft Mielzwen inclieated thlLt the development
06 the Y PMIz WM pftOgfte.h,Iing welL The Cay
engineeM.ng &ta66 hM been woftlUng on the pM lUng
~OU and they Me expeded to be gftaveled in the
neM 6ut:Wte. Veve~opme.nt: WM e.h&e.n.UaUy pftogfte.h&ing
on &ehedule. Vevelopment 06 the LOftd PMIz would
begin tfUJ., coming 6all.
IX. ITEMS FROMCOMMISSIONERS
Commv,&ione.Jt Py~e Mlzed the V.iJtedOft to inve.hugate
the eo&t and ~ega..UUe.h invo~ved wah having a
&lzlLteboMd Mea deve~oped on pMIz fund po&&ibly being
/tun by a eonee.h&ionaAAe. He Mlzed 60ft &ome in60JunaUon
eonee.Jt.ung pMIz uabili;ty and -Ll1/.IuJtanee eMU Jte.Wed
to &ueh a 6acALUlf being ~oeated on pMlz fund. He
Mked that Mille -Ln60fUnaUon be ava..i.1.a.ble by the
May RegulM Meet.tng.
XII. NEXT MONTH'S AGENVA
The next RegulM Meet.tng Wa.6 &eheduled 60ft TUe.hday,
May 26, 1 987 ILt 7: 00 PM. At that meet.tng & e.tting a
pOMib~e & eale 60ft poo~ ftentw and pfteUm-Lna:tJty
in60fUnaUon eonee.Jt.ung the wbili;ty qUe.huon on
a M<ateboMd 6acALUy would be fuclLMed.
An Exeeut-Lve Studlf Se.h&-Lon lva& ,let 60ft Monday, May 11, 1987 ILt 7:00PM to fueM&
pftOeedWte.h 60ft &ahvLy negoUatiol1/.l wahin the depaJdment.
XI. AVJOURNMENT
Wah no 6WLthe.Jt bM-Lne.h&, the meeting Wa.6
adjoWtned.
Re.hped6uUy &ubm-Lfted, (J
Ann Beneclid, Management AMt. O~
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III.
ASHLAND TREE COMMISSION
MINUTES
April 16, 1987
I.
Meeting called to order at 7:35 p.m. at the Council Chambers.
II.
In attendance were Commission .members Mike Cady, Joe vasilik,
Charles Inman, Al Behrsin, Donn Todt and Serena Linde. Also
in attendance were liaison Sonja Akerman and guest Mike
Oxman, arborist from Grants Pass.
Minutes of the March 19, 1987 meeting were approved.
IV.
OLD BUSINESS
A. Site Reviews: Donn was consulted by the City about
the removal of a black walnut and a sycamore on Alida
Street. He stated the trees were in poor shape.
He also reported he had looked at the site plan for the
new National Guard Armory on East Main Street and had
made a few recommendations.
Al and Mike looked over the route for a house being moved
from Medford via Oak Street to Clay Street. They saw no
problems. Charles had questions regarding the house
moving procedures.
B. Education: Serena suggested having neighborhood meetings
dealing with tree planting projects and agreed to start a
pilot project before her term expired.
C. Arbor Week Wrap-up: Mike suggested possibilities for
next year, including fun runs, donated prizes, children's
prizes, children's plays, ceremonies in schools, launching
helium balloons with prizes for finding them, special
plantings, tree searches, tree I.D. hikes, tree dedica-
tions, neighborhood programs and trees to be given away.
D. "Cn Street proposal: Joe will wr i te a letter to the "c"
Street landowners affected by this project to get- their
input regarding the possibility of planting street trees.
He will personally contact the local landowners.
V. NEW BUSINESS
A. Financial Account: Sonja informed the.members that
money donated to the Tree Commission could be accumulated
as revenue marked for the Tree Commission, but that it
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Tree Commission Minutes
April 16, 1987
Page 2
would go back into the general fund if not spent by the
end.of the fiscal year. Special accounts cannot be opened.
B. 4th of July: We need to decide how much we will be
involved in the 4th of July activities - booth, float,
etc. This will be discussed at the next meeting.
VI. There being no further business, the meeting adjourned at
8:45 p.m.
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CALL TO ORDER
APPROVAL OF
CLAY STREET
SHERIDAN STREET
MINUTES
TRAFFIC SAFETY COMMISSION
April 22, 1987
The meeting was called to order at 4:05 P.M. in the
Council Chambers by Chairman pro tem Gary Cretan.
Commissioners in attendance were Walter Schraub,
Phil Gates, Gary Mallicoat and Bill Marschall.
The minutes of the March 1987 meeting were
approved as written.
The removal of parking on the east side was discussed.
Staff reported that the Planning Department confirmed
that the 52 unit proposed development was providing
five parking spaces over the required 85. Alsing
further mentioned that when ASH was built (1970-72),
the parking requirement was 1 parking space per unit.
Today, it is-1 3/4 parking spaces per 2 bedroom unit
and 2 parking spaces per 3 bedroom unit.
DON GRAVEN, Manager of ASH, said they.were developing
a new parking lot on the south side of Siskiyou, in
excess of 20 spaces which should be completed by
the end of the week. Graven said he could handle
a time zone situation just fine. After further dis-
cussion, Marschall moved to table the issue pending
development of the new complex and Gates seconded.
The vote was 2-2 and Cretan broke the tie to table
the issue suggesting that it be readdressed if the
problem continues.
Alsing referred to the map included in the addendum
to the packet which signified which property owners
preferred the north side to be designated "No Parking".
After a brief discussion, the Commission voted
unanimously. to recommend: to Council that the North
side of Sheridan Street be designated "No Parking"
from North Main to Grover Street,
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~;Miniite's;';.';TSC ;".-Apri122, '''1987,;;'':':(.::';''''':.' ..
" '. Page Two'"
.. du.. ,.."" ..,',. ....;,::.:.::.,...','"':..:,,,:,....'. ,,!.'
"':":.-.;.,: " '<~\"Y~~L.,:c<~ .'..' .... H !~
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SOUTH PIONEER
STU WATSON, 128 S. Pioneer, spoke of the hazards
on this street with people turning around once they
hit the dirt road. LEAH IRELAND, 130 S. Pioneer,
reiterated the dilemma and passed around a map
of where she would like signs and what they should
say~ Marschall said they didn't want to post a sign
that would require enforcement. Alsing asked what
would discourage people from driving on that road.
After further discussion, Gates move~ to accept
Ms. Ireland's recommendation to post a sign at the
beginning of the intersection of S. Pioneer and
Hargadine stating "Dirt Road Ahead" and another sign
where the dirt road starts saying "Thru Road".
Mallicoat seconded and the vote was 4-1 with Marschall
opposing. '
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GLENWOOD
Alsing stated that Council took the Commission's
recommendation to go ahead and post restricted
parking on the south side of Glenwood between
Beach Street and where Glenwood turns north.
MORTON & FOREST
Alsing reviewed the Minutes from the May 1985
meeting on this issue. The following people spoke at
the Public Hearing stressing the absolute need for a
stop sign at that intersection: ..
Michael Crowley, 566 Morton
Alan Armstrong, 720 Forest
vicki Sturtevant, 720 Forest
Rodney Badger, 610 Ashland
Judd Hotile, 575 Liberty
Bill Anderson, address unknown
They all agreed that the intersection was dangerous to
children playing, that it had become a high school sport
to speed through it, and that they'were open to other
ideas for slowing down. Cretan reviewed the criteria
for. Stop Signs. One of the Commission's concerns was
trying to stop while going down that steep hill on a
winter day when there was ice on the road. Neighbors
claimed there was an alternative route to take on those
few. days during the year:. and the City should be more
concerned about the majority of the year when there
isn't any ice. Alsing reminded the Commission to
consider the future development of that subdivision
which will enhance the problem. The Commission
discussed the problem in detail and compared it to
similar streets in the City. Marschall.then moved to
recommend to Council that a stop sign be placed on
Morton at Forest for both directions or at least one
northbound and that staff arrange for warning signs
saying "Steep Grade - Use Low Gear" and "Stop Ahead".
Gates seconded the motion and the vote was unanimous.
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Minutes - April 22, 1987
Page Three
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.,; OTHER BUSINESS
Al Alsing introduced and welcomed the new Commission
member Gary Mallicoat and Staff member Barbran Pirog.
ADJOURN
The meeting adjourned at 5:30 P.M.
8/h//O ,/ Y , ~-?<-A
Allen A. Alsing, Staff Advisor
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...:._;:'~,~': .'-:i":~;;:;:':::...,:>::.:':~~;:,~::..~f;t:'~i;.:::{'.':' ~,;.~,,\:~";it~:~L';~;: :-~.,,~~. "5~~:.>~~~;'::.
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CALL TO ORDER
MINUTES
FBO LEASE
PURCHASE OF
AIRPORT BLDGS.
AIRPORT RULES
AND REGULATIONS
4TH OF JULY
PARADE
CAP LEASE
OPA FLY-IN
NEW BUSINESS
ADJOURNMENT
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MINUTES
ASHLAND AIRPORT COMMISSION
May 6, 1987
The meeting was called to .order at 12:13 P.M. by
Chairman Bill Knowles. Other Commissioners in
attendance were Ken Jones, Leo Zupan, Jerry Lausmann,
and Merle Mills.
The minutes of the April 1, 1987 regular meeting
were approved as written. .
Bill Knowles reported that 44
out in response to inquiries.
9, 1987.
packets had been mailed
Packets are due by May
Bill Knowles reported that the City Council has
approved a letter to the FBO exercising the City's
options to purchase hangars at the airport.
Copies of current rules will be provided each member
of the Commission prior to the June meeting and
Commissioners should be prepared to discuss changes
and revisions at that meeting.
Entry.of a float with an aviation theme was
discussed. The possibility of using a pitts aircraft
on a trailer was considered worth investigating.
Action was continued until next meeting.
Minor changes to the CAP Lease were recommended.
Period of the lease should be 10 years. A provision
should be inserted for on-site inspections by the
City and the squadron should be required to notify
the City within 15 days if they become inactive.
Fly-in is scheduled for June 12-15, 1987 and 50-60
aircraft are expected to be on hand. Local pilots
are invited to attend seminars and programs.
None
The meeting adjourned at 1:00 P.M.
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L-krlen A. Alsing, Dir. of Pub' Works
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THE AD HOC COMHITTEE OF CONCERNED CITIZENS
Warren Charles Goines, Chairman
Zelpha Hutton, Coordinator
Barbara Droscher, Secretary
Robin Guerin, Treasurer
Rita Wood, Support Services
June 2, 1987
BEFORE THE COMMON COUNCIL OF THE CITY OF ASHLAND
Re: Request of the Ad Hoc Committee that the Appeal Hearing on the
Pacific Northwest Bell Antenna be held after July 6, 1987.
~~EREAS, the issues before Council concern contentious points of Law;
and
WHEREAS, the Planning Commission could not reconcile its interpretation
of the City Attorney's opinion of the Law with Citizen Concerns;
and
~~EREAS, we require sufficient time to obtain legal advice and to
prepare our submissions to Council;
WE, therefore, request Council to set the hearing of the appeal after
July 6, 1987.
THE AD HOC COMMITTEE OF CONCERNED CITIZENS
h/ /,
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Warren Charles Goines, Chairman
123 Sixth Street
Ashland, OR 97520
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THE AD HOC COMMITTEE OF CONCERNED CITIZENS
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Warren Charles Goines, Chairman
Zelpha Hutton, Coordinator
Barbara Droscher, Secretary
Robin Guerin, Treasurer
Rita Wood, Support Services
May 28, 1987
Ashland City Council
City Hall
Ashland, OR 97520
Re: APPEAL OF PLANNING COMMISSION DECISION OF ~~y 13, 1987 ON
PACIFIC NORTHWEST. BELL MICROWAVE TOWER
This is a petition of the Ad Hoc Committee to the Common Council to appeal
the May 13, 1987 decision of the Planning Commission. The Ad Hoc Committee
cites as the basis of appeal
1. Article IX, Section 1, of the Ashland City Charter.
2. Chapters 2.12, 2.14 and 2.24 of the Ashland Municipal Code.
3. Chapter 18.04, Sections 18.68.090, 18.68.120, 18.104.010, 18.104.040,
18.104.050, 18.108.050, 18.108.070, 18.108.080, 18.108.120,
18.108.150.
4. Ordinance No. 1553, dated February 20, 1968.
We assert:
That the erection and operation of the PNB antenna will adversely and
directly affect the liveability of our neighborhoods, the, integrity and
ambience of the Historic Distric, the aesthetics of the District, and
the health and welfare of the citizens of Ashland;
That the interpretation of the City Attorney's opinion on the approval
or denial of the PNB site plan is flawed; and
That the Planning Commission failed its duty to the Citizens of Ashland
to hear citizen concerns, and thereby ignored such concerns in its
decision.
(Page 1 of 2)
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We therefore request the Common Council of the City of Ashland to:
1. Deny the PNB appli.cation; and
2. Amend Section 18.68.120 of the Ashland Municipal Code; and further,
to amend the Ashland Municipal Code to require that permits
issued to Pacific Northwest Bell for antenna structures be
subject to all laws and regulations pertaining to "conditional
use" .
TlfE AD HOC COMMITTEE OF CONCERNED CITIZENS
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Warren Charles Goines, Chairman
123 Sixth Street, Ashland, OR 97520
Enclosure: Check of $50 for the filing fee.
cc: Ashland Planning Commission
Ashland Historic Commission
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ASHLAND TREE COMMISSION
MINUTES
May 21, 1987
The meeting was called to order at 7:35 p.m. Members attending the
meeting were Abert Lee, Mike Cady, Serena Linde, Tom Murphy, Al
Behrsin and Charles Inman, liaison Sonja Akerman and Planning .
Director John Fregonese.
The minutes of the April 16, 1987 meeting were unanimously
approved.
Planning Director John Fregonese was the guest speaker. SOLAR
FRIENDLY TREES REPORT was passed out to all members and explained
by Fregonese, who expressed the wish that in the future, the Tree
Commission will help advise on landscape plans using information
on Solar Friendly Trees. Fregonese explained the report was
compiled by a number of professional people for the willamette
Valley climate. Funding for the project was through the
Bonneville Power Administration. Application is being made for
funding of a similar project for Southern Oregon (which would
include the Ashland area) and Eastern Oregon.
SITE REVIEWS Mike stated he had been requested to review the
landscape plan for a proposed dental office located at 965
Siskiyou Boulevard.
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He had also been contacted regarding a request from the City
Administrator's office regarding four dead walnut trebs on the
corner of Fourth and C Streets. It was not clear what help the
involved party wanted, however, Mike stated he had been to the
site. Discussion followed with concern about whether" future trees
would survive planted where walnuts had preceded. Abert expressed
the desire to assess the situation, including the aspbcts of soil
compaction and hydrology. He suggested that we establish if the
City is or should be involved in such situations. Mike will make
a recommendation on the removal and replacement of the dead trees
after getting the assessment from Abert.
"C" STREET PROJECT The project was passed by the City Council,
then given back to the Tree Commission to contact affected
property owners regarding the purchase of the trees. I It was
suggested the owners pay for the trees and the City plant and
maintain them for two years. Joe was to contact the owners, but
was not present to update information.
4th OF JULY Mike reported last year's efforts. He shggested that
we need someone to put forth energy to realize any goals for this
year. The general response was that we decline to pa~ticipate
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this year and plan early for next year's participation by making
our focus the North Ashland Interchange Beautification project.
OTHER Abert expressed concern about dead trees that he has
observed on Walker Avenue on SOSC property. It was discussed
whether or not it would be City or SOSC responsibility. Al
suggested the City write the college as an express concern of the
Tree Commission.
ELECTION OF NEW CHAIRPERSON Mike described the duties and
responsibilities of the Chairperson and called for nominations.
It was decided that Mike will be a nominee and Joe and Donn be
consulted to discern their interest. A vote will be taken at the
June meeting.
PLANTING A CONSTITUTION TREE Mike explained the purpose of
planting a Constitution tree(s) and read suggestions for projects
from a booklet entitled "plant a Living Legacy". Discussion
ensued on where we might initiate a Constitutional tree planting.
Suggestions included Iowa Street ballfield, the Lord's Park on
Ashland Street and the Plaza. The concept of future planning was
discussed in the sense that most all the trees we now see will be
gone in 40 years and that when we do a project, we can address
this. Tom suggested we consult Donn regarding City property and
Abert suggested we form a committee. It was decided that all
members of the Tree Commission who can make it meet at the Upper
Duck Pond in Lithia Park at 5:00 p.m. on Thursday, May 28th to
discuss areas for a Constitutional tree planting.
There being no further business, the meeting adjourned at 8:45
p.m.
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ASHLAND HISTORIC COMMISSION
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CALL TO ORDER j
The meeting W~\Called to order at 7:35 p.m. by Chairperson George
Kramer. Member~_fresent were Maxine Colwell, Hal Cloer, Bob
Edwards, Margaret Dode, Lorraine Whitten, George Kramer, Terry
Grant and Jim Lewis, Associate planner Steve Jannusch and
Secretary Sonja AKerman. Craig Hudson was absent.
I
APPROVAL OF MINUTES
Grant moved and ..~i tten
April I, 198_~eeting.
Minutes
May 6, 1987
seconded to approve the minutes
Motion passed unanimously.
of the
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STAFF REPORTS
PA #87-02~\
Re-Notice of~Previously Approved 9-Unit PUD
75 Wimer Street
Don Greene """l
Jannusch eXP1ai~~~this Planning Action was heard in March, but an
error was made in .the notification so it is being taken back for
public hearing. Mi: Greene proposes to build four duplexes and
retain an existing two-story residence, which will be renovated.
The duplexes will be built west and north of the existing
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structure. J
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Emmett Whitham, who owns property adjacent to the proposal, spoke
of his concerns, regarding the parking situation. He feels that
the suggested design for parking stalls is not realistic and
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stated there are no spaces left on the street.
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Jannusch explained that by law, Greene is required to provide I
3/4 parkin~spaces per unit. In his proposal, two spaces per unit
are provided. Whitham stated it just won't work.
Norm Giese, 1lsoa property owner in the area, stated he shared
the concerq~ of Mr. Whitham, but also wanted to know if the
constructidn would enhance the quality of the neighborhood or if
it would be "just another apartment building.
Jannusch ass&red the neighbors that Greene was not proposing
rental apartment units, but units that would actually be
purchased. Whitham then questioned the wording of the Land Use
Ordinance rega~drng setbacks and parking requirements. Jannusch
stated that legally~_more parking stalls could not be required and
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also, that Greeqe~was entitled to build six feet from the side
property line. ~
Cloer Sympathiz1~ with the neighbor's concerns, but stated he
could see no c~ear reason to recommend denial. Therefore, he
moved to recomm~nd approval of the proposal and concept of the
Site Review. Dode seconded the motion and it passed unanimously.
,/
Jannusch then\presented blueprints of the proposed duplexes.
After discussio~, Cloer moved and Grant seconded that before the
final approval dfl the design, the builder provide details of the
design of the ol~house for comment by the Historic Commission.
Motion passed unajimOUSlY.
PA #87-050 '
Transfer of Owner,ship for Traveler's Accommodation
325 North Main Str~et
Kathleen Smi 0/";-"
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Jannusch stated the orlglnal request to operate a Bed and Breakfast
at this si{e was approved in March of 1986. The applicant now
wishes to~sell her property and the new applicant is required to
get a Condi!ional Use Permit for transfer of ownership. She also
plans to add\a bathroom, but that would be the only change.
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Whitten moved and Dode seconded to approve the application.
Motion passed unadlmously.
PA #87-051 '
Site Review ~
6th and East Main Street
Pacific Northwest -Bell
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PaCl lC Nort west Bell was not represented at the meetlng.
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Jannusch reviewed the recent history of PNB applications. He
stated it had applied for a Site Review to construct a six foot
parabolic~,ntenna to be placed on the roof of the building located
on the c~rner of 6th and East Main Street in February of this
year. Th~application was denied by both the Historic Commission
and the Planning.Commission. PNB then appealed the Planning
Commission decision to the City Council, but subsequently withdrew
the applica0ion and said it would accept the City's decision.
Since that t1me, PNB decided to reapply based on the original
application~ but shortened the antenna five feet so it would
comply with,\the Land Use Ordinance. City Attorney Ron Salter was
consulted, wqo determined that by citing certain sections from the
Land Use Ordinance, the antenna would be a permitted use.
Jannusch read the letter from Salter, and stated in Salter's legal
opinion, the~planning Commission could not deny the application,
but may require_it to comply with the site plan review process.
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Historic.Commission Minute~~
May 6, 1987 L
Page 3
Jannusch then sh~ :da short non-narrated video PNB had produced
which showed othe.f satellite dishes in Ashland and a "mock-up"
design of the~ pQposed ~ntenna and structure. Jannusch s~at~d t~e
Staff recommend. screen1ng and street trees around the bU1ld1ng 1f
approved.
Warren Charles oines then read a prepared statement on behalf of
the "Ad Hoc Cqinmittee of Concerned citizens of Ashland".
(Statement on 'Bile.) He stated they are challenging the position
of Pacific Nort~west Bell and the City Attorney, and feel they
have been misled. This application is PNB's third attempt to
obtain approval f r the erection of a microwave device. Each
application has ~~en basically the same - a tower on the roof of
the building sUPPJrting a microwave antenna - and the previous
ones have been d~ied' both by the Historic Commission and the
Planning Commiss n. The first application, filed in 1978, was
denied approval be ause PNB failed to consider alternatives to the
device. The ~-' d application was denied by the Planning
Commission b~ause, being an expansion of a non-conforming use, it
would requi~4 a Conditional Use Permit and was not compatible with
the surrourtding area. In the statement, Mr. Goines also cited a
list of e~ht negative results should the application be approved
and four r~~vant court decisions. Jannusch clarified the
Planning ComrlV-ssion denial in February by stating denial was based
on the fact th~t it did not comply with the Site Design Guidelines
and read the Fin~ngs which were adopted at that meeting.
Zelpha Hutton, a ~nserned neighbor, passed pictures around to the
Commission ,that sh~ad taken on the day the "mock-up" dish and
structure were erected. She stated the dish was taken down before
the screen was put ~p; therefore, her pictures and the video did
not accurately d~~ct the proposed structure.
Kramer then as~~_ for comments from the Historic Commission. It
was the genera~ opinion that the issue of whether or not the
addition of an ~tenna was an appropriate extension of the use was
not for the Hjstdric Commission to decide, but rather the
aestheticj.uipa"et;Jof the proposed antenna on the building. Given
the information supplied by PNB, the members felt that the antenna
is not ae~thetically pleasing in the Historic District and that it
would cons~ute a negative impact in the neighborhood.
Grant moved)nd Whitten seconded to recommend denial to the
Planning Co~ission because of the negative impact on the Historic
District. . otion passed unanimously.
PA #87-056
Conditional se Permit and Site Review
965 Siskiyou Boulevard
Dr. Richard ell~y
Dr. Kelley sta~e would like to purchase the house located at
965 Siskiyou Boulevar a dental office. It has always been a
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rental and has ar~s looked "junky". He plans extensive
renovation on th20utside and minor changes on the inside. Kelley
emphasized thatJ e wants to do a good job on the renovation, as
this will be hrs business, thus the building will reflect on him.
Cloer stated SilkiYOU Boulevard is a very sensitive area in the
Historic Distt1;t and the Historic Commission would want security
that the chang ver from residential to a business would not
resemble a fast food chain. Kelley assured the Commission that
all the work wouI be done as aesthetically as possible. He wants
to make a positiv impact on the area and would also enhance the
property by lands~aping.
Jannusch then re~ewed the Staff Report, mainly in reference to
the landSCaPing.. ~The applicant intends to remove a portion of the
shed structure ~~~cent to the garage and replace it with
landscap~ng.~~ fence between the proposed office,and M~untain
Avenue wlll ge replaced by a new wood fence to provlde prlvacy for
patrons ofJ.t!ne use while the fence abutting the parking facility
will be r~oved adjacent to the Mountain Avenue right-of-way.
This area will in turn be landscaped with a seven foot landscape
buffer whi h~will include installation of street trees. New
landscaping will further be installed along the north property
line to provi"ae, a screen buffer. Access will be via a driveway
from Mountain Ave~ue, however the existing curb cut must be moved
to the north approximately 40 feet since driveways abutting
arterial streets mhst be at least 100 feet from an intersection.
Jannusch stated that~Staff perceives the potential impact of the
proposed use o~ the,a~jac7nt s~tes as being negligible and that
approval of thlS :ap'~llcatlon wlll only tend to upgrade the
neighborhood. ~ .
Grant moved an~~~de seconded to recommend approval of this
application to~he Planning Commission. Motion passed
unanimOUSlY.. '\
PA i87-06~
Conditioqal Use Permit
451 North~Main Street
K. Lynn Sa~ge arid Gail Orell
Jannusch s;'ed the applicants are applying for permanent approval
of the Hers y House traveler's accommodation. Reaction has been
positive a d no complaints have been received. Staff recommends
approval.)... . ,
Whitten move~ and Lewis seconded to approve this application.
Motion passe~imOUS1Y'
Historic commission
May 6, 1987
Page 4
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PA #87-055 ~
Conditional Use Permit
70 Coolidge Stre7~
Pamela and Jack ,Evans
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Historic Commission
May 6, 1987
Page 5
Jannusch present,d the Staff Report explaining the applicants
propose to exp~d the existing three-unit owner occupied
traveler's accommodation to a fourth unit available for transient
occupancy. The,applicants were granted permanent approval to
operate the Coach House in May of 1986. The proposal would entail
the conversion of} the existing carriage house on-site for
residential purposes for the owners. The main house would be
converted to acco~modate a fourth unit. Parking proposed for the
use will be provided to the west of the carriage house
incorporating twd parking stalls which would feature stacked
parking for the two vehicles. Four additional parking stalls
would be provided'directly to the north of the carriage house on a
paved parkin2fP~~ most of which is presently installed. It is
also the intent of the applicants to construct a new deck,
directly to/the south of the carriage house for their personal
use. Janntlsch stated there are maneuvering problems with the
parking as it is now, but it will be worked out by the applicants.
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Cloer moved -0 approve the application. Whitten seconded the
motion and it'~ed unanimously. .
PA #87-057 ~'"\
Conditional Use Permit
99 North Main Street>
Barry Zubeck
)
Jannusch stated this application had been withdrawn.
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PA ~87-059 j
Var1ance ~
358 East Main St). eet
Lakota Designs .
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Jannusch (stated Manna Bakery is requesting to place a sign in the
gable of h~e west facing wall so it is visible to the traffic
moving east,\on East Main Street. Unfortunately, Jannusch went on,
Staff belie~es that this application does not meet the
requirement~of the Variance Section and no hardship or
extraordinafY circumstance has been presented to support this.
According to land use law, this business is no different than
others and"~e burden of proof lies upon the owners. In addition,
since the bu lding was recently remodeled, it is difficult to
argue that t e.condition requiring the Variance was not self
imposed. Th~y do have alternatives, for example, they have
sufficient rOom above the windows on Main Street to install a
sign, the~ COu~~ddition~IIY place a f:ee-s~anding,sign on the
frontage 1n questi~~ or 1nstall an awn1ng w1th a 51gn and an
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under marquee Sig~nder the awning. Therefore, Staff is
recommending denial of the Variance.
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Cloer moved and-Grant seconded to deny the application. Motion
passed unanimously.
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PA #87-064 1
Condi tional Use -lermi t
514 Siskiyou Boul-yvard
Roy and Alyce Levy
Jannusch eXPlaine2 the application is being made for permanent
approval for opei~tion of the Royal Carter House as a traveler's
accommodation. Tpe original application was approved in May of
1983 for a two-uni~ establishment. In May of 1985, an expansion
of the use t~1fr units and the replacement of a pre-existing
garage with, new one and second story addition for personal
occupancy of the applicant was approved. Staff is recommending
apprOval,(as negative input has not been received from affected
property owners and conditions have not changed.
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Whitten mov~ and Cloer seconded to approve the application.
Motion passed~~animOUSlY.
OLD BUSINESS ~
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Whitten passed out,~' report on the Certified Local Government (CLG)
conference 'she had'~ttended the previous week in San Francisco
(report on file). j5he informed the Commission that right now, it
seems to be a verYPconfused program. There is not much money
available for g~~nts and thorough documentation must be justified
for each Historic Commission member. It was implied Ashland would
have no proble~getting approved to be a CLG because it is so far
ahead of most ap~licants. The program is administered through the
State Historic Ppeservation Office (SHPO) in Salem and Oregon has
the most st~ibgerit requirement standards. Whitten is concerned that
Historic~ommission members would all have to be approved by an
office in~~n Francisco.
Discussion ensued regarding the CLG Goal for the Historic
Commission. I) It was the general consensus that it does not sound
like a realfgood idea at the present time, but Cloer added it
would be a(good idea to take a look at all the requirements and
move in the'~irection of being certified. This was agreed, and
Whitten explained SHPO is researching the revision of the
standards. framer will send for an application.
Kramer appointed a subcommittee to contact Pasadena, California
regarding its'Sigp Code Ordinance. The committee will consist of
Dode and Whitten~ l."
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Page 7
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Cloer reported on~Jistoric Preservation Week. A workshop will be
held on May 14, ,19B7 in the Crater Room at the Student Union
Building (Room J1?l at SOSC from 7:00 p.m. to 9:00 p.m. on
researching the~history of your house. Kay Atwood will give the
presentation and the Historic Commission will donate $25 from its
budget to her. )
Edwards report~ the judges for the Historic Preservation Award
will be historian and author Marge O'Harra, architect Jac Nichols,
and contractor~nd former Historic Commission member Larry
Medinger. The ~otice informing the public about the award was in
the Ashland Daily) Tidings three times. Winners will be announced
at the workshop op May 14th and the newspaper will be notified for
Photo sessions and articles.
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The Perozzi Fountain Marker subcommittee has not yet met.
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Jannusch
Southern
possibly
Ashland.
Heritage Sunday will be the last Sunday in June. Included in
activities:for the day in the Historic Railroad District will be
guided walking tours, an open house at the old Railway Cafe with
historic photographs from Terry Skibby, and reproductions of the
original announcement of the Golden Spike celebration in IB87 will
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be sold as posters and badges.
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informeaJthe Commission he has been approached by
Pacific in regard to the old depot. It is interested in
donating ~he building and/or property to the City of
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business, the meeting adjourned at 10:20
ADJOURNMENT
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LITIGATION REPORT - May 28, 1987
Cooper vs. City of Ashland:
This is the main case wherein Cooper is suing Ashland and
many others for millions of dollars, and as you may already have
learned, the trial court has granted our Motion for Summary Judgment,
which means that all of the defendants win. However, of course,
this is subject to appeal to the Nineth Circuit Court of Appeals and
Mr. Cooper has appealed to the Nineth Circuit before.
Cooper vs. Ashland, Brian .Almcjtiist.. vic. .Live1y, Mel Clements and Joe
Does 1 - 5:
This is a -Federal Court case wherein Cooper is suing for
false arrest. This case was dismissed once as it was filed by Mr.
Cooper in the wrong court in California. He has attempted to revive
the case in Oregon, and it is being defended by Jim Martin; the
attorney provided by the insurance company. There is a substantial
likelihood that the Federal Court in Oregon will dismiss the case
because the statute of limitations has run.
Ashland vs. Cooper & Lithia Homes:
This is Ashland's case to recover contract damages in the
sum of some $8,000 for work done by the City for the benefit of Lithia
Homes and Mr. Cooper. This case was filed in the Circuit Court in
Jackson County, and Mr. Cooper had it removed to the Federal Court in
Oregon. As part of that, Mr. Cooper re-al1eged all of the complaints
by him that were contained in the original case, which as we have
indicated above, has been dismissed. The Federal Court by its own
motion dismissed the case because Mr. Cooper had not followed the rules
and that dismissal has been appealed to the Nineth Circuit Court of
Appeals, the Federal Appellate Court. It is anticipated that the dis-
missal will be upheld by the Court of Appeals for Uie, Nineth Circuit,
and that will eventually return the case to the Circuit Court in
Jackson County. This is all of no great loss as by: statute we are
earning 9% interest on the money owed to the City, and that is greater
than we are making on our investments at this time.
RONALD L. SALTER
ATTORNEY AT LAW
94 THIRD STREET
ASHLAND. OREGON '37520
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Page 2
Steeck Electric Company vs. Ashland:
This is a case that has just been filed, as I have only
received the Summons and Complaint one day ago. Basically, Steeck
Electric claims that it is entitled to some additional $94,000 on
the contract between it and the City of Ashland for the installation
of the hydroelectric generator. As this is a contract claim, it is
not covered by insurance, and I will report to you further after I
have had an opportunity to investigate the matter further.
Respectfully submitted,
. ~ 5d~---
~NALD L. SALTER
City Attorney
RLS/pc
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To the Mayor and City Council
City of Ashland,- OR 97520
The following is
Works Department
a condenJed report of the activities
for the month of April 1987.
of the Public
ENGINEERING:
1. Issued 4 street excavation permits.
2. Field checked 4 minor land partition plats.
3. Performed the following work on the 1987 Street Improvement
Project:
a) .Prepared plan and profile at Tucker & Walnut Streets
b) Prepared plan and profile of Susan Lane
c) Prepared project cover sheet
d) Computed grades for curbs on Susan Lane
4. Performed the following work on the Campus Way/East Main
Street Improvement Project:
a) Completed design and plan & profile of E. Main Street
b) Revised plan at Campus Way
c) Prepared plan and profile of E. Main St. for the
National Guard Armory
d) Applied to Jackson County for road approach permits
5. Performed the following work on the Ashland Municipal Airport:
a) Computed grades for paving
b) Researched requirements for beacon pole and light
c) Began drafting improvement plans
6. Attended the first annual Traffic Safety Data Seminar at
Ashland Hills Inn.
7. Completed major land partitions for Harshman and Gentry.
8. Inspected contract work performed on the Mill Pond, Phase II
and Y.M.C.A. commercial P.U.D.s.
9. Assigned addresses to subdivision lots.
10. Reviewed proposed boundary line agreement near Terrace Street.
11. Surveyed and prepared diagram of the Wightman Street storm
drainage system.
12. Made final inspection on Tolman Creek Meadows and Oak Knoll
Meadows P.U.D.s.
13. Prepared data, maps and reports for proposed "A" Street L.I.D.
14. Revised improvement estimate on Wightman Street.
15. Surveyed, staked and computed grades for a storm drain
on Tucker Street.
16. Surveyed, staked and computed grades for a parking lot
off Tolman Creek Road.
17. Prepared permit and utility company and property owner
notification for the proposed improvement of Wimer Street.
18. Notified property owners of street improvements and
requested driveway location, etc.
19. Prepared boundary line agreement in relation to the Gentry
land partition.
20. Prepared deed for purchase of lot off Granite Street.
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Public Works Monthly Reports
Page 2 April 1987
'i
STREET DIVISION:
1. Swept 355 miles of streets and collected 123 yards of debris.
2. Responded to 52 utility location requests.
3. Graded several streets and alleys.
4. Patched potholes and sunken services. Patched for Water
Division:
a) N. Main at Water Street
b) E. Main at Wightman Street
c) Fordyce Street
5. Repaired or replaced several street signs and/or posts.
Installed 25 "sidewalk" signs below bike route signs on
bike paths on N. Main and Siskiyou Boulevard.
Installed handicap parking space on the west side of Palm
Street just north of Siskiyou Blvd. per Reso. 87-03.
Installed 5 "No Parking" signs on the south side of Glenwood
Drive east of Beach Street per Reso. 87-12.
6. Flushed and/or rodded several storm drain systems.
Cleaned debris from catch basins.
Completed Maple Street storm drain project (see March Report
for details).
Installed 10" concrete storm drain cross-over on Tucker St.
above Prim St.
Installed 18" concrete culvert for new driveway for Parks
Dept. at new park on Tolman Creek Road.
Repaired damaged storm drain on Iowa Street at Liberty Street
7. Began spring painting project: cross-walks, parking spaces, etc.
Also painted curb yellow on the west side of Laurel Street
from North Main to Central Avenue
Painted curb yellow on either side of driveway at 144 Garfield.
8. Miscellaneous:
Picked up from U.S. Forest Service Nursery and planted 250
Douglas Fir seedlings at the Granite Pit.
picked up 55 gals. of tack coat from Medford.
Cleaned up section of Water Street yard for delivery of Chip
seal rock ,
Began sub-grading parking lot on Tolman Creek Road for Parks Dept.
Saw cut and removed section of sidewalk for replacement in
front of Tommy's Restaurant on the Plaza.
Exposed services on Tucker above Prim and storm drain on
Tucker at Walnut for Engineering Dept.
Removed and prepared all snow removal equipment for summer
storage.
Hauled off 80 yards of debris from sweeper dump site.
Repaired trashets downtown.
Began grinding down raised sidewalks in the downtown area.
Began mowing grass at E. Main and Garfield and at the Airport.
Readied paint machine for Spring painting.
General clean-up on weekly basis.
Held monthly safety meeting which included 2 training films:
a) Chain Saw Safety
b) Asphalt Compaction
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Public Works Monthly Reports
Page 3 April 1987
FLEET MAINTENANCE DIVISION:
'1
Two mechanics completed work
City equipment and vehicles.
are as follows:
on 72 repair orders for various types of
The divisions and departments involved
Street: 14
Police: 19
Building: 1
Cemetery: 8
Electric: 11
Engineering: 3
Water: 12
Fire: 3
Warehouse: 1
The emergency generators at City Hall and_the civic Center were
fueled and manually tested weekly.
I .& M Certificates issued for the month: City of Ashland: 5
WATER QUALITY DIVISION:
Repaired five leaks in customer service lines, six leaks in City
owned mains.
Relocated 200' of two inch line between Scenic Drive and Almond
Street.
Cleaned Ashland Irrigation Ditch from Pinecrest Terrace to Oakwood
Drive. Also installed one 1" irrigation service.
At the Water Treatment Plant repaired eight inch elbow in wall of
tailrace and repoured section of wall.
Gave assistance to Waterman Representative in adjusting and
closing 60" slide gate at Hosler Dam.
Installed sixteen 3/4" and three 1 1/2" water services. Installed
one 8" tap to P.U.D. off Tolman Creek Road.
Installed seven 3/4" hand valves, five 3/4" meters, and repaired
one 4" meter.
Chlorinated new water mains to YMCA P.U.D., Millpond #2, and to
project off Granite St.
Installed one fire hydrant on Palm Avenue.
Cleared right of way over sanitary sewer trunk line between Bear
Creek and E. Main. '
Repaired six 4" sanitary sewer laterals damaged by contractors.
Repaired three sanitary mains and one manhole.
Installed two four inch sanitary sewer laterals.
Responded to fifty-four requests for location of underground
utilities.
Treated 85.64 million gallons of water at the Water Treatment
Plant; and 54.63 million gallons of sewage at the Wastewater _
Treatment Plant.
lic Works
PROJECT II OF VALUATION
PERMITS
I. Residential
A. Single Family Residence 4 305,208
B. Remodel/Additions 11 163 "I'll
C. Deck 1 200
D. Fence 2 ""0
E. Art Studio Building 1 15,000
F. Garaae 1 2 01'10
G. Carport and Porch 1 7,500
H. Reroof 1 2 ?OO
I. House Move 1 4,000
J. Plumbina (Solar water heater) 2 4 500
K. Mechanical (Gas line, gas furnace, elec. 8 19,104
heat numn etc.)
L. Foundation 2 5,000
M. Demolition SFR 1 ---
II. Non-Residential
A. Remodel 6 36,800
B Asnhalt narkinn lot & overlay on " 1 33 000
existing lot I
C. Plumbina (Remodel snrinkler system etc 3 2 540
,
TTT ,;-mTP Tn"npc;-inns Ino v"lll"tion) 3 --
TOTAL THIS MONTH 49 601 203
rOTAL THIS MONTH LAST YEAR ,
(Mav 1986) 48 I 1,573,540
rOTAL THIS YEAR 1986 - 1987 IJulv 86-Mav 87) 508 I 9,630,855
rOTAL LAST YEAR 1985 - 1986 (Julv 85-Mav 86) 524 I 8,083,848
TOTAL FEES FISCAL THIS MONTH
THIS MONTH 8,227.18 THIS YEAR 111,923.75 LAST YEAR 15,313.54
TOTAL INSPECTIONS (July 86-May 87) ~ ~!b6JTH
THIS HONT!' 164 THIS YEAR 2089 LAST YEAR 239
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DATE
Mav 1987
NOTE:
Th~s year
bd
BUILDING ACTIVITY REPORT
refers to the total so far for the
rurrent
I
f~scal year.
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MAY 1987
NEW CONSTRUCTION
Single Family Residential Contractor Valuation
102 N. Wightman Medinger Construction 67,000
353 Courtney Larry Vanderlind 104,000
107 N. Wightman Medinger Construction 58,208
555 Weller Lane Adroit Construction 76,000
~ttit nrandum
June 10, 1987
Wo: Mayor Medaris & City Council
Jffro~: L.R. King, Fire Chief veL::".
j&uhject: MONTHLY REPORT - IIAY
During the month of May, Ashland Fire Department responded
to 96 alarms or calls for service. In May of 1986, 62 alarms
were responded to, an increase of 33%.
The month of May saw the department begin our Hydrant
Program. During this program the hydrants are inspected,
cleaned and painted. A total of 600 hydrants within the
City limits will be inspected.
New radios for 8839 were installed. The radios have
16 channel scanning capability. Communication among the
area emergency agencies will benefit.
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~tmnrandum
June 5, 1987
ijf 0:
Honorable Mayor and City Council
. J '
Al Williams~Director of Electric
utilities
Jff ro~:
~uhject:
Electric Department Activities for May 1987
The following is a condensed report of the Electric Department
,activities for May 1987.
The department installed 3 new underground services and 2 new
overhead service. Ten services were replaced. There were
3 temporary services installed and 4 removed.
We responded to 32 requests for location of underground power lines
and repaired 11 street lights.
Four transformers were installed for a total of 175 KVA and
4 were removed for a total of 145 KVA, for a gain of 30 KVA
on the system.
We installed 1590' of conduit and 4,535' of wire this month.
There were 288 delinquent accou~t notices worked, and 58
delinquent acc04nts were disconnected. Eight new meters were
installed. Continued testing meters with 32 single phase and 15
three-phase tested" and 3 replaced.
We had 210 connect orders and 163 disconnect orders for a total of
373 orders.
Five 45' power poles were set to replace old poles.
Employees attended monthly safety meeting.
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ASHLAND COMMUNITY HOSPITAL
MINUTES OF THE
BOARD OF DIRECTORS' MEETING
May 15, - 1987
The Soard of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday,
May 15, 1987, in the Conference Room of the Hospital.
PRESENT:
Those present were: Walt Hoffbuhr, presiding; B. Doyle Greene, Linda Jackson,
Michael Jewett, Frank Bi I lovits, Jerry Cooper, Stephen Lunt, and Frances Wi ley,
board members; Pat Ackl in, city counci I I iaison; Mike McGraw, CFO; Tom Mack,
CEO; and .Sharlene Stephens, executive secretary.
Others present were: Carolyn Johnson, publ ic information and project coordinator,
and Patty Nicholson and Louissa Stewart, two SOSC students who were attending to
meet a requirement for their Smal I Group Communications class.
ABSENT:
Those absent were: Board member Jean Keevi I, M.D., and Medical Staff representa-
tive Allen Johnson, M.D.
CALL TO ORDER:
Walt Hoffbuhr cal led the meeting to order at 12:47 p.m. He then introduced the
two students from SOSC.
APPROVAL OF
BOARD MINUTES:
Linda Jackson moved and Frances Wi ley seconded a motion approving the Apri I 17,
1987, board meeting minutes as typed and mai led. AI I approved.
APPROVAL OF
EXECUTIVE SESSION
MINUTES: Mike Jewett moved and Frank Bi I lovits seconded a motion approving the Apri I 17,
1987, executive session minutes as typed and distributed. AI I approved.
COMMITTEE REPORTS
AND MINUTES:
Joint Advisory Committee Report
Doyle Greene reported that at this committee's Apri I 29, 1987, meeting the
Qual ity Assurance report for the first quarter of 1987 was reviewed. Minor
problems were identified and discussed. Greene stated that at this meeting
Walt Hoffbuhr gave a state-of-the-board report and Dr. David Jones gave a
state-of-the-medical-staff report. In the report given by Jones, the fact
that the hospital has switched insurance companies was reported. Jones also
had reported that a medical staff subcommittee was working on the CT project
and that a subcommittee had been formed for the purpose of interviewing al I
prospective E.R. physicians. Greene reported that at this meeting Tom Mack
had talked about the possibi lity of obtai~ing ski I led beds and that this
issue would be discussed further with the administrator at Linda Vista Care
Center.
Stephen Lunt then moved and Mike Jewett seconded a motion that the board accept
the Joint Advisory Committee minutes from Apri I 29, 1987, and approve the actions
of this committee as reflected in these minutes. AI I approved.
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Strategic Planning Committee Report
Walt Hoffbuhr reported that John Gi Imore, executive director of the Jackson
County Mental Health Services, would be making a presentation to the Strategic
Planning Committee at one of their future meetings.
Hoffbuhr stated that the Strategic Planning Committee was recommending to the
board that we start an active recruitment program to bring in a private practice
physician special izing in OB/GYN. Mack suggested al locating $1500 to start the
recruitment of an OB/GYN; this money to go toward the costs involved for travel
expense, advertising, etc. It was reported that the Medford Clinic is not able
to cover for us at this time. Mack stated that the OB Committee wi I I be involved
in the recruitment process. He added that we wi I I try to recruit one physician
at this time. Mack stated that Dr. Wi I lard Brown would like to be involved in
the recruitment process and has office space avai lable for such a physician.
Mack then recommended that the hospita.1 do the recruiting and only use Dr. Wi I lard
Brown as a resource person. Mack added that recruitment would be by word of
mouth and journals nationwide. We would ask for a complete curriculum vitae and
would contact references. Frank Bi I lovits then moved and Mike Jewett seconded a
motion to al locate $1500 to begin the recruitment program for a private practice
physician special izing in OB/GYN. AI I approved.
Walt Hoffbuhr then reported that Carolyn Johnson was working on the strategic plan.
Hoffbuhr stated that this committee wi I I need to plan a one day-long session to
review the recommendations for this plan and to set up a priority plan for imple-
mentation. Hoffbuhr stated that at this committee's last meeting the sections on
"Challenges for Change" and "Guidel ines for Planning" were reviewed. It was
decided that the board should make a special effort to establ ish a dialogue with
the city counci I and the mayor to help them understand the problems the hospital
is facing. It was also suggested that some city counci I members be included in
the proposed fai I conference.
Tom Mack then gave an update on the ski I led-care bed issue stating that he had
met with Mary Boles, administrator at Linda Vista Care Center. Boles has found
ski I led-care beds to be very expensive as Linda Vista wi I I either have to bring
in Physical Therapy, Pharmacy, and other services or contract for these services.
According to Boles, Linda Vista is planning to put in five ski I led beds. Mack
stated that Jerry Cooper had written a letter to the legislature regarding the
issue of sub-acute care. Mack added that Mary Boles would be extremely suppport-
ive if we could obtain a sub-acute category. This issue is sti I I being investiga-
ted.
Hoffbuhr then reported that a suggestion that came out of this committee's last
meeting was that we study the expansion of our Inn Care program to accommodate
respite care for fami I ies trying to get away for summer vacation. This program
might be an adjunct to a ski I led-bed program.
Frances Wi ley then moved and Jerry Cooper seconded a motion that the board accept
the Strategic Planning Committee minutes from May 1, 1987, and approve the actions
of this committee as reflected in these minutes. AI I approved.
Marketing and Finance Committee Report
Jerry Cooper reported that at this committee's last meeting Peter Jones, a market-
ing student at SOSC who has been working with Carolyn Johnson on developing a
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marketing plan for our new Personal Fitness Profi Ie and Cardiac Fitness Profi Ie
Health Quest programs, gave a presentation identifying two target markets for
these programs. They were males and females 25 to 39 years old with incomes
over $20,000 for the Personal Fitness Profi Ie and males and females 40 to 65
years old with simi lar income guidel ines for the Cardiac Fitness Profi Ie.
Cooper further explained other aspects of the presentation made by Jones.
Cooper added that Jones had recommended that the $3,000 budget for this
project's promotion be used on print and radio advertising over a one-month
period. ,Jones also recommended that a tagl ine be developed to tie the print
and radio advertising together.
Also at this committee's last meeting, Carol Penner from Passey Advertising pre-
sented six print ad comps varying from a bold and aggressive approach to a
gentler soft-sel I approach. The consensus of the committee was to go with a
bolder approach.
It was then reported that the Foundation had signed a contract with McCoy
Advertising Agency to use publ ic reiations to raise funds for their projects.
Kim Lewis, from McCoy, wi I I receive $1,000 a month for 6 months to work on
publ ic relations for the Foundation's fund-raising activities. Lewis is
currently talking about a campaign benefit. Lewis wi I I be educating individual
members of the Foundation. McCoy wi I I also be getting a percentage (25%) after
expenses. Lewis wi I I also work on human interest stories. Board members then
discussed al I the good comments they had heard about the advertising McCoy has
done for iocal companies.
Mike McGraw then gave the financial report for the month of Apri I. McGraw
reported that our net operating revenues for Apri I were $536,763. He pointed
out that our excess revenue over expenses was $25,386; this figure added to
$35,693, which is the total for the capital pass through and interest from
investments at the city, gave us a net revenue over expenses of $61,079.
McGraw reported that most categories of operating statistics showed a decrease
in comparison to the prior year. We did, however, have a record breaker month
for total operations performed; the total operations performed were 174--an
increase over last year at this time by 51.3%. The total number of outpatients
were also up by 5.2%. It was pointed out that for Apri I 48.4% admissions were
Medicare. In reviewing the Budget Expense Summary, McGraw pointed out that we
were in compl iance with budgetary .Iaw. In reviewing the Balance Sheet, McGraw
pointed out that we have one more payment to make on the Sports Medicine project.
He also pointed out that our cash at the City of Ashland totals $1,517,743,
which is the most we have ever had in the history of the hospital. In reviewing
the I iabi I ities, McGraw mentioned that the Physician PSRO Contribution of $1,007
was to be used at the discretion of the physicians.
Mike McGraw then read an article on how hospitals are fearing Medicare payment
changes may cut outpatient surgery reimbursement. According to this article,
under reform legislation passed last fal I, Medicare must implement such a
system by October I, 1989. The payment provision, which wi I I take effect
October I, 1987, is an interim step toward a prospective pricing system for
al I.outpatient surgeries. McGraw read that hospital advocates are most con-
cerned about a requirement,' scheduled to take effect July I, 1987, that
hospitals adopt a uniform system of coding outpatient procedures as a condition
of Medicare participation. That step is expected to be costly and time consuming.
McGraw added that the major funds we see come from government-paid not private-
pay patients.
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Pat Ackl in then reported that the firefighters' union had pinpointed the
hospital's bui Iding fund for a potential source of money. Ackl in stated
-th9t she just wanted us to be aware that the firefighters were eyeing our
account even if the counci I would not approve. Mike McGraw stated that we
would need this reserve for operating revenues should we lack on increasing
revenue. McGraw then added that we have $250,000 at the city in the SAIF
fund that we pay into along with the city. These funds are commingled with
city funds.
Frank Bi I lovits then moved and Frances Wi ley seconded a motion that the board
accept the Marketing and Finance Committee's minutes from May 8, 1987, and
approve the actions of this committee as reflected in these minutes. AI I
approved.
MEDICAL STAFF
REPORT: No report was given as the medical staff's May meeting had not yet been held.
APPROVAL OF
EXPENDITURES:
Mike Jewett
May bi I Is.
moved and Jerry Cooper seconded a motion approving payment of the
AI I approved.
CEO'S REPORT:
Directors' and Officers' Liabi I ity Coverage
Mike McGraw reported that our Directors' and Officers' I iabi I ity coverage has been
through St. Paul. St. Paul is giving us 90 days to find new coverage. (They wi I I
'no longer carry us because al lour other business is through another insurance
company.) McGraw reported that if we go with Health Futures, the premium per
year wi I I be $14,500. A $50,000 deductible is paid by the insurance through
the city. McGraw stated that we are already covered under the city's policy of
$300,000 providing nothing gets into.federal court. The question is do we stay
with th~ city or pay over $1,000 per month. After discussing board responsibi I i-
ties, credential ing, and other items, Frank Bi I lovits moved and Mike Jewett
seconded a motion that we remain covered under the city's pol icy of $300,000.
A rol I cal I vote fol lowed. AI I board members voted in approval. Motion carried.
CT Project
Tom Mack reported that he had received a letter from Dr. David Jones in which the
recommendation was made that we enlist the help of the Jannex Corporation to aid
us in choosing the CT equipment. Mack stated that his recommendation would be
that we hold up on Dr. Jones's recommendation for now. Mack added that each
member of the appointed medical subcommittee for this project has received a
copy of the CT feasibi I ity study. Mack would I ike to wait and see if the sub-
committee sti II feels the need for bringing in the Jannex Corporation after
reading the feasibi I ity study. Mack stated that he does not see the need for
Jannex at this time.
SECOND READING ON
BYLAW CHANGE:
Walt Hoffbuhr r~ad the second reading to change the membership of the Marketing
and Finance Committee in the bylaws. This change would add one more board member
to this committee giving it three board members plus the board treasurer instead
of two board members plus the board treasurer. Hoffbuhr stated that the reason
for this change was to add Stephen Lunt to the membership of this committee.
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Mike Jewett then moved
for this change in the
Lunt, who abstained.
and Doyle Greene seconded a motion giving board approval
board bylaws. AI I approved with the exception of Stephen
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IOTHER
BUSINESS:
Mammography Screening
Linda Jackson reported that our mammography screening program for May was booked
sol id. She added that we have had a tremendous response to this offering. Other
board members made positive remarks regarding the pictures and advertising in
the local newspaper during National Hospital Week.
Indigent Care
Stephen Lunt expressed his concern regarding the indigent care; he wondered if
we have any resource(s) to help cover some of these costs. Mike McGraw stated
that these accounts are subject to collections, I iens, etc., but that these
individuals have nothing, so this really doesn't help us that much. Tom Mack
stated that this issue wi I I have to be addressed at the federal level.
Continuing Education
Sharlene Stephens gave each member of the Board Education/Orientation Committee
a copy of the book Improving and Evaluating Board Performance. She also gave
the chairman of this committee, Stephen Lunt, a copy of the book Evaluation of
the Board and the Chief Executive Officer.
ADJOURNMENT:
There being no further business to discuss at this time, the meeting was adjourned
at 2 p.m.
Respectfully submitted,
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L i n a Jackson
Board Secretary
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',;,,;{( ( "-f./ (--~-(
Approved:
Walt Hoffbuhr
Board President
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