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Home My WebLink About1987-0519 Regular Meeting 'I IMPORT Alii', -.'" ~ All'l c.'J:.i.:C.11 ~tC.'Ic'''{'119 COW1cd'. mcet-i.119~ ma1}~peaQ 011 any -Ltem 011 .tI,e a9c.nda, wlLv..~ -Lt- .L~' the.;u.bject 06 a pu.blic. he.afLln9 wluc.h hail bc.en ctMed. I6 /f0u. wi.;h .to .6pc.ak, plc.aile wc. and a6.te,~ "~OU. have been fLec.ogl1.Lzed by .the ChMfL, g.i.ve youJt name and add-~cM. The CI1M'~ lu.U.t .then aLLow /f0u. .ta .6pea.k and wo .{1160fLm you. a~ to .the amowu: 06 time aLLotted to you.. The t.<.me gJumted ,.u.U be dependelU: to Mme extelU: 011 .tIle natuJte ,06 .the. .{;te.m ul1de!l d-i..6 c.uM.i.on, .the l1umbe!l 06 peopLe who w.i..6h to be. he.Md, and the length 06 the agenda. - '\ --,'" -~. '. . ,]":" AGENDA FOR THE REGULAR IlEETING ASHLAND CITY .COUNCIL MAY 19, 1987 I. EXECUTlVE'SESSION: 7:0Q P,M., Civic Center Conference Room to discuss labor negotiationsQ 'II. PLEDGE OF ALLEGIANCE: 7:30 P,M., Civic Center Council Chambers III . ROLL CALL IV. APPROVAL OF MINUTES: Regular meeting of Imy 5, 1987 and adjourned meeting of May 12, 1987, V. PUBLIC HEARING: 1. Proposed improvement of "A" Street between 7th and 8th Streets with curbs, gutters and paving. VI. COMMUNICATIONS, PETITIONS & REtIDNSTRANCES: 1. Letter from Winter Organization Oregon requesting Council endorsement of bringing the Winter Olympic Games to Oregon. 2. Letter from Gerry Mandell requesting permission to place tables and chairs on City property. VII. UNFINISHED BUSINESS: 1. Letter from Robert Sposato requesting waiver of filing fees for alley vacation on High Street at Susan Lane. VIII. NEW & MISCELLANEOUS BUSINESS: 1. Request by Director of Public Works for appointment of joint Council/Parks Commission committee to discuss joint use of settling pond on Greenway property. IX. PUBLIC FORUM: Business from the audience not included on the agenda. X. ORDINANCES, RESOLL7IONS & CONTRACTS: 1. Second reading by title only of an ordinance revls1ng the physical and environ- mental contraints chapter of the Land-Use ordinance a 2. First reading of an ordinance ordering the improvement of "A" Street from 7th to 8th Street. 3. Resolution establishing stop signs at Morton and Forest Streets. 4. Resolution prohibiting parking 'on the North side of Sheridan Street between .N. Main and Grover Streets. 5. Resolution transferring appropriations within funds, XI. OTHER BUSINESS FRON COUNCIL HEMBERS XII. ADJOURNI1ENT: (Reminder: Public Hearing on Budget, May 26 at 7:30 P.M.) Attachments: 1, Minutes of Boards, Commissions and Committees 2, Monthly Departmental Reports - April 1987 ., , ~ ;J ROLL CALL APPROVAL OF MINUTES MAYOR'S PRESENTA- TIONS, PUBLIC HEARING Proposed Electric Rate Schedules MINUTES OF THE REGULAR MEETING ASHLAND CITY COUNCIL May 5, 1987 Mayor L. Gordon Medaris led the Pledge of Allegiance and called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Reid, Bennett, Laws and Arnold were present. Elerath and Acklin were absent. Arnold moved to approve the minutes of the regular meeting of April 21, 1987; Reid seconded the motion which passed unanimously on voice vote. Mayor Medaris introduced Betty Lou Dunlop and Don Greene and presented each with a Certificate of Appreciation for 3 1/2 and 7 years service, respectively, on the Ashland Planning Commission. Mayor Medaris opened the public hearing on the adoption of the proposed electric rate schedules to be effective with meter readings on or after June 1, 1987. The staff report, in memo form, was read and explained by City Administrator Almquist, who also showed charts illustrating the impact of the rate increases on different classes of customers. Mayor Medaris then opened the meeting for comments from the audience. Don Rist, 310 Bridge Street, requested that a decision on the rates be postponed until the public had a chance to review them. Bob Gruber, 635 Wrights Creek Drive, also felt the pUblic had not been given enough time to review the proposed rates. On ques- tioning from Gruber, Almquist explained the estimated increase from BPA would be $260,000 and the rate increase would be spread out over 12 months instead of nine months. Gruber asked that the decision be postponed for two weeks. He also expressed concern that the City purchase the cheapest power available and asked if same had participated in BPA's firm power sale in 1986. Almquist said the firm power sale was not available to residential customers in Ashland, and Ashland is a preference customer of' BPA receiving the least expensive power available. Mayor Medaris closed the public hearing. Laws noted there is a time problem in that the Finance Department needs time to program the increases into their billing system. Arnold felt Council should be receptive to a delay, giving pUblic more time to review increases. Bennett noted "the rates would have to be raised anyway and adoption shouldn't be delayed. Almquist and Finance Director Nelson agreed that staff could wait one week for a decision but not two. 5-5-87 P. 1 Reqular Meeting Ashland City Council 5/5/87 P. 2 PUBLIC HEARING (Continued) Proposed Electric Arnold moved to postpone adoption of the electric rate Rate Schedules increases for one week; Reid seconded and the motion passed unanimously on voice vote. , ~ COMMUNICATIONS, PETITIONS & REMONSTRANCES: Alley vacation - 'High & Susan Ln. UNFINISHED BUSINESS: Physical & Environ- mental Constraints Arts Council/State Ballet Grant Police & Fire Serial Levies Request from Robert Sposato concerning waiving of filing fees for vacation of alley at High Street and Susan Lane was postponed until Mr. Sposato could be present. Arnold asked that staff convey all informa- tion to sposato. No action necessary. Planning Director Fregonese explained the changes in the revised Physical and Environmental Constraints Ordinance and said the purpose is to protect hillside developments from erosion and to protect free-flowing creeks. Reid questioned if the maps included in the Ordinance would be updated and Fregonese said they would, but the existing maps identify areas of critical concern. The Ordinance was read, Bennett moved to second reading, and Arnold seconded the motion passed unanimously on roll call vote. A letter from the Arts Council of Southern Oregon requesting redesignation of a $2500 grant to the Arts Council instead of the Oregon State Ballet was read. Judy Howard, of the Arts Council, read a letter from the State Ballet Board authorizing the redesignation with the stipulation it be a one-time occurrence and not affect their line item in the budget. Rob Winthrop of the Ballet Board reiterated the Ballet's position. Councilor Arnold thanked Howard for her efforts, and moved to approve the reallocation of the grant to the Arts Council of S.O. Bennett seconded the motion which passed unanimously on voice vote. " Almquist reviewed a proposal previously submitted by Laws and Acklin which, if adopted, would negate the need to place a serial levy for replacement of the two fire fighter positions on the June 30 ballot. Laws felt the Council was in an awkward position, having to decide the issue prior to the Budget Hearing, and recommended submitting the two serial levies to the voters, deleting the fire fighter replacement provision. The Resolution was then read as amended, and Arnold moved approval of same. Laws seconded the motion which passed on roll call vote as follows: Bennett, Laws, and Arnold, YES; Reid, NO. 5-5-87 P. 2 'Regular Meetinq Public Access Television , NEW & MISCELLANEOUS BUSINESS: Mayor's Appt. Monthly Financial Commentary "A" St. Paving Traffic Safety Recommendations Archeological Survey Grant Ashland City Council 5/5/87 P. 3 Planning Dir. Fregonese gave overview of the request noting it would be a joint effort between S.O.S.C., the City and McCaw Cablevision; with S.O.S.C. contri- buting $400, and the City and McCaw contributing $350 each. The money will be used to fund a study to implement the public access provisions of the contract with McCaw. Tim Shrove, S.O.S.C., explained that most people get information about local government from television. He asked the Mayor to appoint a four- person committee to develop the type of programming and a plan for broadcasting. Bennett moved to contri- bute $350 to the study; Reid seconded the motion which passed unanimously on voice vote. A memo from the Mayor was read requesting approval of his appointment of Larry Browning to the Bikeway Committee to replace Robert Thomson. Laws moved to approve the appointment; Reid seconded, all AYES on voice vote. Laws moved to accept and place on file the Dir. of Finance's monthly financial commentary. Arnold seconded the motion which passed unanimously on voice vote. A memo from Dir. of Public Works Alsing was read requesting the Council consider the paving petition on a 2/3 remonstrance basis. Almquist said the abutting property owners would be notified by certified mail of the public hearing to be held on May 19. The Resolu- tion was then read and Arnold move to approve same; Bennett seconded, all AYES on roll call vote. (Ref. Reso. ~87-l6) Almquist read a memo from the Traffic Safety Commis- sion requesting that a stop sign be placed on Morton Street at the intersection of Forest Street; and that parking be prohibited on the north side of Sheridan Street between N. Main and Grover Streets to facilitate access by emergency vehicles. Five people in the audience were in support of the stop sign on Morton St. Reid moved to instruct staff to prepare a resolution for the next meeting; Bennett seconded, all AYES on voice vote. A memo from Dir. of Public Works Alsing was read which requested authorization for the Mayor and City Recorder to accept an archeological survey grant for the Winburn Site and Lithia Springs area. Bennett so moved; Arnold seconded, all AYES on voice vote. 5-5-87 P. 3 .,Reqular Meeting 'UBLIC FORUM: . , Ashland City Council 5/5/87 P. 4 Public Works Director Alsing gave an update of the Hosler Dam construction project which was completed the first of April. The dam is now 86% full and staff is preparing to apply for a sluicing permit for next year. He also told of a preliminary plan for the holding pond which would involve a joint effort between Parks Dept., Greenway Committee and the City. They will bring a proposal back to Council at a later date. No action necessary. Public Forum closed. ORDINANCES, RESOLUTIONS & CONTRACTS: Improvement Dist. NO.,57 A Resolution authorizing issuance of Bancroft Bonds in City Improvement District No. 57 was read. Arnold moved to approve; Laws seconded the motion which passed unanimously on roll call vote. OTHER BUSINESS FROM COUNCIL MEMBERS: ADJOURNMENT Reid expressed concern about the hazardous situation caused by the hedge at 334 High Street and Laws said any action by City to alleviate the danger should wait until action is taken on the vacation of the alley. Reid gave short report on her trip to Idaho Falls for BPA conference and invited input from other Council members for future BPA meetings. The meeting adjourned at 9:10 P.M. to May 12, 1987 at 7:30 P.M. in the Council Chambers. Nan E. Franklin City Recorder L. Gordon Medaris Mayor 5-5-87 P. 4 ~ ~ - PUBLIC HEARING: ~ Electric Rate Schedules \DJOURNMENT MINUTES OF THE ADJOURNED MEETING ASHLAND CITY COUNCIL May 12, 1987 Council President Don Laws called the meeting to order at 7:30 P.M. on the above date in the Council Chambers. Bennett, Acklin and Arnold were present, Reid arrived at 7:32 P.M., Mayor Medaris and Elerath were absent. The public hearing on the proposed electric rate schedules was opened for comments from the audience. Robert Gruber, 635 Wrights Creek Dr, explained his background with electric rate schedules, and said he felt the City should not raise rates in June when BPA's rate increase will not go into effect until October. Gruber noted the City will receive $60,000 over the BPA increase in 1987-88, but will have deficit in 1988-89. Al Willstatter, 128 Central, said PP&L's rates should have no bearing on our rates, and agreed with Gruber that rates should not be raised until BPA raises go into effect. City Administrator Almquist explained that $64,000 of the additional funds from the increases would be used to change out PCB-contaminated transformers. Councilor Reid noted that heating season starts in October and electric customers would have to pay larger bills if the increase is not spread out. Councilor Acklin said she felt customers get a good return of services for their money and was prepared to vote for the increase. Councilor Laws said its more efficient to make rate increases now than to wait until October and adjust them again on July 1 for the next budget year. Acklin moved to adopt the rate schedules effective with meter readings on or after June 1, 1987; Arnold seconded the motion. On question from Laws, Almquist said the record of deviation has been within 1% of BPA's increase. The vote was taken, on roll call vote all AYES. Reid asked what the policy is for charging minimum water and sewer rates. Acklin asked that an explanation be included in the next agenda packet, and item would be placed on a later agenda. The meeting adjourned at 8:07 P.M. ~an E. Franklin :ity Recorder L. Gordon Medaris Mayor , 5-12-87 P. 1 , j ,J ~emorandum April 24, 1987 , ij! 0: Brian L. Almquist '~ .a Al Alsing .. Jf rom: ~ubjed: Improvement of "A" Street between 7th & 8th Streets Attached is a memo from Jim Olson concerning the improvement of "A" Street between 7th and 8th Streets. I concur with Jim that we cannot obtain over 50% signatures in favor because of S.P. ownership and therefore would recommend that we request the Council to consider this petition on a 2/3 remonstrance basis. If you agree, would you please forward to the Council at your earliest convenience? ') ~emnrandum April 21, 1987 'mo: Al Alsing ... JIf rom: Jim Olson ~ dV y ~uhjert: Improvement of "A" Street between 7th & 8th Streets "A" Street, 'between 6th and 7th Streets, was approved for paving by the Council on August 21, 1986 under Ordinance No. 2398. Since that time we have been attempting to extend the improvements through to 8th Street. Petitions were mailed to all property owners in February of this year and to date all have been returned except one. The attached sheet shows the results of the petition signatures. In addition to the petitions, two pre-paving agreements have been acquired. Although only 38.25% have been shown to be in favor, I feel that the Council would perhaps consider this section for improvement to complete the last of the unpaved streets in the Railroad District. As with the previously approved section, the Southern Pacific Railroad holds a 54.1% majority of the property frontage. It is impossible to ever gain a majority in favor vote without the railroad's vote and, of course, their vote is negative. In the unlikely proposition that both the railroad and the non-responding owner were to file a remonstrance, their percentage would only total 61.75%. Attached are the standard maps, data sheets, ownership lists, petitions and agreements pertaining to the proposed L.I.D. Due to the lateness of the season, we hope that this can be presented to the Council as quickly as possible. CITY OF ASHLAND , ENGINEERING DIVISION .. DATA SHEET FOR PROPOSED LOCAL IMPROVEMENT DISTRICT STREET "A" Street DATE 4-21-87 LIMIT OF PROJECT 7th to 8th Street LENGTH OF 354' PROJECT PAVEHENT 4 5" A C DESIGN . .. RIGHT OF WAY WIDTH 40' PAVEMENT WIDTH 30' Curb to Curb CONSTRUCTION DETAILS CHECKLIST Yes No x X X X X X X X Concrete curb and gutter Concrete curb type C or C-l Curb and/or curb and gutter both sides Curb and/or curb and gutter on one side only Typical section - center crown Typical section - offset crown Typical section - no crown Typical section - inverted crown PETITION RESULTS DATE PETITION WAS PREPARED DATE PETITION WAS RECEIVED TOTAL ASSESSABLE FRONTAGE - FRONT FOOTAGE REPRESENTED BY AGREEMENT FRONT FOOTAGE SIGNED ON PETITION TOTAL FRONT FOOTAGE REPRESENTED PERCENTAGE OF FRONTAGE REPRESENTED PRELIMINARY ESTIMATED COST OF PROJECT PRELIMINARY ESTIMATED COST PER FRONT FOOT 8-8-86 Aug,-Oct.86 653,50 ft. 150 ft. 100 ft, 250 ft. 38,25% $24,506,2~ $37,50 III l-l'tl (l) III 'tl0 I::P:: < :3 tJ (l)(l) .,.j Ul tJ.,.j . .... Ul (l) ,,.j ;> 'tl .,.j E-< W 1::-1-1 0-1-1 -1-1 I:: -1-1:> tJ U P:: III (l) l-l (l) :>'(l) Ill:>' l-l.-l III .... 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N M ~ lJ) \D " " PAGE -L- of ---.1 CITY OF ASHLAND DEPARTMENT OF PUBLIC WORKS - ENGINEERING DIVISION ESTIMATE FOR STREET OR ALLEY IMPROVEMENT , Street: A Street Estimate By: G.J,R, " Limits: 7th to 8th Streets Date: 6-12-86 GENERAL INFO~~~TION Length of Proj ect 354' Width of Street 30 Pavement Design 4.5" A. , ESTIMATED CONSTRUCTION 'COSTS' Total Estimate $20,162.00 B. OTHER (list) $ $ $ $ C. TOTAL D. ENGINEERING @ 20% E. PROJECT TOTAL $20,162.00 $ 4,032.40 '$24,194,40 F. TOTAL ASSESSABLE FRONT FOOTAGE OR UNIT OF ASSESSMENT 653,50' G. ASSESSABLE COST PER FRONT FOOT OR PER UNIT OF ASSESS~ffiNT $ 37,02 use 37.50 , , Engineers Estimate 'Street Improver.'~:1t Project Location A Street - 7th to 8th Page 2 of 2 ITEM, UNIT NO. ITEI-! PRICE AMOUNT si te \'/ork Lump Sum 1. For ,dollars for All --- 1,000,00 Excava tion & Subgrade Preparation 300 C.Y. 2, For "nll"~o no~ r Y 7.00 2 100.00 Class 'B' A.C. Paving 280 Tons 3. For dollars oer Ton 37.50 10 500.00 Watering 2 - 1000 gal. units 4. For dollars oer unit 50;00" 100.00 Adjust San. Sewer I-!anhole 1 Each 5. For dollars each 300.00 300,00 Adjust Water Valve Vault 3 Each 6. For dollars each 200.00 600.00 . Standard Curb Inlet, Type S-9, 10 1 Each 7, For "nllars oarh 600.00 60n,00 Cement Cone. Curb and Gutter 727 L.F. 8. For . dollars Der L.F. 6.00 4 362.00 18" Storm Drain Line 30 L.F. 9, For dollars oer L,F, 20.00 600,00 , , , TOTAL ~~OUNT OF BID $20,162.00 CmlP ANY : DATE: BY: 1-< Z ~ ...,. iJ > ~ - t:>.o 0 ;:;: Q 0 .... .... 1-< Z D ~ " ~ ~ ..: ~ .... 1-< en ~ ~ ..:l ..:l ~ <:: u Q en ~ en 0 t:>.o 0 ..: t:>.o s .'/ I I I / i I ; i : I , , . , I gvl~ <ll <ll CIJ CIJ I-< I-< <:: '<:: J"I5 u,.... C1Ju ....,'.... 'Ou I-<CIJ t:>.oll. -00>' C1J~ 0>0 0.... 0..:;- OCIJ 1-<1-< t:>.oll. t [ f ..,J 'V" >V(. . , u U CIJ ....,t: 00 1-<'.... ll.u .... 'Ou CIJCIJ o>ll. o 0..0> 0,.... I-<..c: ll.f-<, ' '~ / / / I ~ f , 81- o",""'g -'IV" . ,~, J.{ J. e ~R/ I ~ '::'~ ::s:: ::~~ ~:~ ~f.~ :::ifi, ~i:~ ::i:~ 'lil;:: :.:ff!: ~i~"#: ::~ . :::::: :i~~ "lL:;: , - -..! Ie '" , Ii') ------ '" --.: ~. - roJ --- .., '" , '" --.:. ----'" > - . -, - '" : o --___rv .; o . , Ol ----..::::....~ '~, ~ ~ H.J.N~~3S~ .0.: ~~8/ " ~' :::/! i / t/ llJ, / ~/ "'! I L..... , ~;> - '" , o C) IV: '- Ol ~ "'""'""- -:::. : .~, en - ..; "", o ....'~:~. -:" H .J. X I S 1/'/ - 's;:;.,~ ";" 10-: . .~, ~~I~ 0 ~ . j I...f'?! j;;; .., /If:I ___'" .{ , /' :---.f I X __ ~ I; fLr ;;~ ---- , ., :~ ~- .... '0 -- ~ 'l"l \ ~ ..,. ~ - -- iI1--- v -'- ,... . , A STREET - 7TH TO 8TH Local Improvement District Proposed Estimated Cost Per Lot ESTIMATED* LOT NO. FRONTAGE COST PER FOOT TOTAL 391E 9AB 1500 50' $37.50 $1,875.00 " " 1600** 100' " 3,750.00 " " 1700 50' " 1,875.00 " " 1800** 50' " 1,875.00 " " 1900 50' " 1,875.00 391E 9AB S.P.R.R. 353.50 $37.50 13 ,256.25 TOTAL 653.50' $24,506.25 *Estimated cost per foot is based upon preliminary engineering estimates. The actual cost per foot will vary and will be the final costs incurred in completing the improvement project. **Lots previously signed in favor of improvement per Doc. ~75-12980, 87-01634. o .... '" .. '" '" . 0 o .... '" .. '" '" o . '" W OZ z-" <.::l ... :rw VlW <(... '" W OZ ZX ~Q! :t:W VlW <(u.: ::! ~ o '" VI " ... VI , ,. w W a: i- VI .j <%l , ... e- :0 j Z IX i to- ~l~ x i a: u i ~ ~ I VI <%l g l'~ U"l i : "'I ~ I' ~ '" I.'" ~ i ~ ",I", 00 00 wo wo _a) -0'1 0'0' 0"0 ~O ""'0 ... '" " 'ri ,I " I , :0 .. ,. :>0 ..0 -... ~o "'0 I I I :1 .~ " , I <( ''' ~I 01 ~ I VI ...... ! w >( II: u ... ... .., .., I , . o Z <( ... w '" o 2: .. VI w X I : , , J , . , , , '" I '" '" ... 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"''' 0= 0= .... >- ... Z o o U Z o VI '" U .. .., ..... ou. 0'" u<: VI ... 0- Z -0 o -' o "-x U ..., U X" .. 1 , , I , " :! , I I ," > . ... ... a: ... W 0 "- X o a: ... ... <( W cr; w 2: .. Z CD '" a: .. w ... Z o :J: o CO ... '" '" .. o '" Z '" ... 0 '" ... Q .. 0 U VI ... U VI ... .. - ~^:1~"1'~' , 87':01(;34 Bob Munrof> AGREEMENT Address Address .- 1;:,3) ,1'- Y .' J Owner Owner Property Hfi4 "All ,tY'l?~t Twp. 3q 1F qAR T~. 1 nt 16nn Range Section Assessor's Map ~ Tax Lot ~ (s) Street Address 864 "A" Street. Ashland; Oreaon 97520 ~ ~ Street Planning Action 82-84 I Type 12-B-8? Date # As the owner(s) of the property listed above, Ilwc hereby consent to the following improvements, dedications, or other actions as required by the City of Ashland, and agree to bear the proportionate p~yment of associated costs. This agreement is to be binding upon myself/ ourselves, my/our heir(s), executors, and assigns, and it is my/our express intention that this agreement shall run with the land, so that fulfillment of the items listed below shall be binding upon future owners of the property. This consent is in consideration of approval of a Site Review for construction of a Cabinet Shop. Improvement, Dedication or Other Action: 1) In favor of imDrovements to "A" Stref>t including curh, guttf'r, and paving and the sharing in costs for such improvements for that frontage abutting "A" Street. 'v~ \ -(~o- Or Date Signature Date STATE OF OREGON ) County of Jackson) ss. On this ,J.Jr!~day of '~J-""L<<'L d- a Notary Public in and for, aid courlty within named 'ft:-hLt Ui :nUi-:>'.,.IK-- who are known to me to be the identical individual(s) described in and wh~ executed the within instrument, and acknowledged to me that he/she/they executed the same freely and voluntarily. In testimony whereof, I have hereunto set my hand and seal the day and year last above written. it ' ,-,vI ,') / - W,L, r'. !(j-U~J N6tar , Public for Oregon ' ' My Commission Expires: t/-r:. -yO , 19JLl, before me, the undersigned, and state, personally appeared the' vi 1 I ' ,i ,filf.0::.~~ S' i'UA !" Al(mtMN I NOTA,('( PUBliC ~'EGON t , a - , My Comm:ssion Expires - ~.~ '-._- .... - _..._...._-~,... _._--- Jackson County, OrelJOl1 Recorded OFFICIAL RECORDS 11:?5 JAN 2 6198( It .M. lC: .tL<-->-. -I, L- .u-- . i\ -i2-L~,~L(.t.., , ~ n1C<<.~ .\,,{ ,.....'-<(1\ (Gu 9 7-'?; d,O KATHLEEN S,BECKETT CLERIC and RECORDER BIl~~~IL"lSPutY ;.. ." . --.--'--:.-,..--:'"':--...-.-----.------.-.-.........>--- '. 6 1 r.~ 13 i " /P;.L7, "..."t.~: ~ ~",.'. 00 .3 - , t,5"1.2~80 AGREEMENT . ' I am the owner of the following describ!"d land, which. land is bein'J granted Sitc Review approval for the co~struction of an autcmotive repair garage and shall be commonly known as Site Review 17, located in the City of Ashland, County of Jackson, State of, Oregon: Lots 9 and 10, Block "G", RAILROAD ADDITION, in the City 'of Ashland, Jackson County, Oregon., (Tax lot IBOO, asses sor I s map ,. 39 IE 9AB.) . As 'the olmerof such property, I hereby consent toth![l impr:o.)l.ement (as specified by the'Director of 'Public v.or:ks) of fi'A" "Otreet' abut- .- ting the lot of said Site Review request Ivhcll the City of Ashland desires to improve, said street. Further; as t,he owner of such !elt, I hereby,consent to t;he proportionat8 payme'lt of the costs, of such "imnr.nv"mpn1:~. This Aare<?.ment i.s to be bindina UCOI" 'nv<;elf _ mv helrs.' executors and assigns and it is my express intentiOil that this 1'.greement shall run with the land, so that'.consent to the improvement of the, street and the duty to pay for. such improvement sl~aJ,l be binding upon the future owners of the lot. 'rhe consideration for this Agreement is the consent of t,he City o[ Ashland for the approval of the Site Revie~l request for the con- struction of an automotive repair garage vlithout the inunediate installat'ion of street improvements in front of property owned by said owner on "A" Street i the City, of Ashland. ~ated this M..U day of , " , ~a4 ..LL)~) ,.,(. /1-"1 ,-",.-J Wa1:t~r L. Anders, Owner } , 1975. M . I, -uLf <'~ ,.t::>>:~L1.-d n~ce D. i\r.d~'is, Owner State of Oregon County of' Jackson ,. O~ this ,f).t.jd. day of JcnLZ:Zwid'i,{'L '! '1975, bef'Jre me, the under- 's~gned" a Notary Pl\bl~c ; 1 and f.or sa~d County and State, personally .: -?p!,~:I.rerJ tb~ .wi thih r\~.m~d ~." L.....-=_"'.~~lg.::.... ?~. J~~lic9 !). '_7\.!'!de!."~, ~.,?ho are known to me to be the identical individuals ciescribed in ane. who 'executed the~lithin instrument, and ackno~;ledged to me that they ,executed the, same freely and voluntarily. In testimony whereof, I have hereunto set my hand and seal the day, ,,,-andyear last above written. Ct,rtnm.i'JI) .. ..r:. k:; '4." t'E;":':/]"'" '. d J ,;~'t~\y..;;.~ ,.}---..d 1'/slter L. Anders //d~C(.?-:1./< ,,''ZUC'/l.-l-:'Y i' 0'" . .t'; . "7,~ 4 ""':'~t{-. __ - ---.-.:.... _ ,/ ~ :~,.',,~:*~~e~~e me 0" the 2 th ,,\,'" .\i;'~' ~'''fCy Pub11c for Oregon " = *r}1:~tlQ'i/lJ'.' t",\l-,or and signed thi a . _--' <i:>\::,-;'..~:::,,!:(J^ \ .: .' ~. t"';"'~' ~ t 1)1_ ~. . . ."...... ~ .. l~' .,-~:.t~~,'. v, -:. ./ . . . p"~;rr,"l1 " ,.. .tf'I - t..... ~ ....~....j~".._ I .",",v? ' ~ \,~ (/\\"!~V ," ~ l;:~' /7~/ ~n:':./~f,t~i'i!;.~'-6.'O~J1ljSSiOn expires &t3;/I}Z.!1 ' '-.vi'" * "I '/;.'" '/.,,//7,' - , :(I):o1A~cc.",,';;' :"-_ - - '....~~..~\\i:&t'.:v.- efa//L ~~~V..:f~l~:' f"-'f .. .....:lqltI~r;i ?ublio \ ;,. ~';" -::;,.<:>.. .......Iv c' , _. ty.., . .,,' 8 ~. ...,4-...' ,. '. ..'........ My...cbtucl,:cs1on expires 1-27-7 """ ,.,.~.,......,., (-; ~ .... X . "1 eJ.:) ~ " ~ ".,.'".1..'....-:-. !JfTvKAt T(): C l7'y I/EU/iPUi; C try, """'''I!, A 5#L4',H>, tJlf. '9 7~-;> 0 " Jackson County, Oregon Recorded OFFICIAL RECORDS /IJ:,1.f SE;P2 61975 CZ.M. HARRY CHIPMAN <g.mu~ an~ RECQIUJER ,BUG ((; ""tV; Dcput}'j '-:-;~l " ....!'. ..-,.-- , . .__...~----~----.-.-..--..~----.,.... __.._..___....,_,._...___~.v_~- -~'.7-=."". .-.. ".' :-':".~,". ".. .,..... I.' "'..,: , ".....,....' " '''tfl''1 , , .; . .:..~: ,)~,~\ ~: .J', ;.. ',. ...::. ..... 4) Winter Organization Oregon, 500 N,E, Multnomah 51. Suite 1203 Portland, Oregon 97232 (503) 239.6696 April 29. 1987 " Mayor and Council Members City of As Hand 20 East Main Street Aseland, Oregon 97520 Dear Mayor and Council Members: Winter Organiza tion Oregon is a non-profIt - 501 (c)3 - corpora tion formed over tlrree years ago with tee sole purpose of bringing the Winter Olympic Games to Oregon. Teroughout the past teree years we have gained a great deal of enthusiasm throughout Oregon, the nation, and the world for staging these 1998 Winter Olympic Games in Oregon. Now we need your help. An official resolution passed by the city of AsHand, endorsIng this program would be of great value to us as we contInue with our efforts to bring these Winter Olympic Games to Oregon. StagIng the Winter Olympic Games In Oregon will create thousands of year-round jobs in our state and contribute millIons upon millIons - even billions of dollars to our economy. And, while we are doing thIs we wIll totally protect all of the beauty and livabIlIty of Oregon. There will be no tax dollars used for the construction of the facilitIes and -- the stagIng of the Games. All of trese expenses will be privately fInanced following tee pattern successfully establIshed by the Los Angeles Summer Olympic Games in 1984. Bringing the Winter Olympic Games to Oregon is a project teat will benefIt all areas of our state, and every business in eac h locality. Further, i,t Is ;-Project- tra~ll Oregonians can support regardless of our social, political, or geograpt~cal groupings. We look forward to receiving your official endorsement. Please do not hesitate to advise if I can provide added Information for you. We need your support. WORKING TOGETHER - WE CAN MAKE IT HAPPEN! 1J1!:A Sam G. Lackaff ~ Executive DIrector SGL/ sll ,. . .))1 '" (J ~woo NEWS~ . WINTER ORGANIZATIO'N OREGON The group dedicated to bringing the Winter Olympic Games to Oregon A MESSAGE FROM OUR PRESIDENT Decisions for 1998 Winter Games are made TODAY - The time is NOW! --While watchingtlle"80" and "84" Winle(Games, we ali thought how great it would feel to be there, By just watching, you indicate that you have more than a pass- ing interest. In 1988, the Winter Games will be in Calgary - the closest they've been to Oregon since 1960 at Squaw Valiey, California, If you decide today to make reserva, tions or start planning in earnest, you could be one of those spectators you last saw on T.V, It takes a commit- ment of one year in advance just to attend the Games as a spectator, As an athlete, it's a commitment of your youth - 18 to 20 years - and there's no guarantee. As a host city the commitment must be made now, , , TODAY. The 1998 Winter Games are 10 years and 9 months in the future, The International Olympic Committee's siting of the "98" games will be in February of 1992, The United States Olympic Committee wili select its representative city in 1990 - that is less than 43 months from today, ': . . we have less than 43 months to accomplish this huge task.- To be successful in 1990, we must be dedicated and totaliy committed NOW. We, in turn, must convince peo. pte from ali across that nation that it would be in their best interest to site the 1998 Winter Games in Oregon, and we have less than 43 months to accomplish this huge task, We must substantiate with facts, figures, slide shows and presentations that not only do we want to host the Games, we offer the highest quality pro. posal. We must create a tidal wave of emotion throughout the state and ride the crest of that wave to show that Oregon is ready to host the party that signals the end to this milienium and we must do it in less than 43 months, We have come a long way since the beginning of WOO, yet we have a longer way to go, With business, government and the people co.operating, we can accomplish the first major step in bringing the 1998 Winter Olympics to Oregon, That first major step is garnering the U,S, nomination in 1990, but we only have a short time frame to do so , , , less than 43 months, Together we can do it. Jack Elder, President 1972 Winter Olympics WE ARE THE BEST! Oregon offers sites, locations, and facilities for the Winter Olympic events that are equal to, or better than the best that are available anywhere in the United States or in the World, MT. BACHELOR - Ideally suiled tor the Alpine skiing events, The U.S. Winter Olympic ski team and the U.S. Ski team have both trained at Mt. Bachelor since 1962. When asked to compare MI. Bachelor to the 1984 Winter Olympic ski. ing at Sarajevo. Bill Johnson who won the gold mdeal in the downhill replied. "There is no comparison - Mt. Bachelor is far superior," Cross Country and Nordic events are also probable for selected ski sites in the Mt. Bachelor area. MT. HOOD - The home of an Oregon tradition, Mt. Hood echoes experience from the past hosting of ski jumping events. Bobsled and luge runs will be constructed in addition to building the new ski jump- ing complex. All of these new facilities will be of the latest engineering and con- struction-designs-bullt to exceed"all-known, and forseeable'Olymplc- standards. Mt. Hood can also host some Alpine and Nordic Skiing events, as deemed desirable. EUGENE - A domed Autzen Stadium in Eugene would offer 54,000 seats, each with excellent sight lines, for the ice hockey, ice dancing and figure skating competitions. With the existing parking, no other facility known in the world can pro- vide accomodations equal to these for the ice events. PROPOSED SITES FOR SPEED SKATING - Klamath Falls, Mf. Hood, Sisters, or Kah-Nee-Tah would each provide possible locations for the speed skating facility. . PORTLAND - Proposed stadium facilities In the tri,county area also offer viable options for staging the opening and closing ceremonies, and possibly some of the ice events if a stadium with more than 20,000 seals wilh good sightlines is conslructed belore 1,998, WILLAMETTE PASS & HOODOO SKI BOWL - offer excellent alternative sites for Olympic skiing events and Exhibition Skiing during the Olympics, .. '''''- Winter Organization Oregon the non-profit corporation dedicated to bringing the Winter Olympic Games to Oregon Lloyd 500 Building, Suite 1203 500 N,E, Multnomah Street Portland, Oregon 97232 Telephone: 239-6696 " THE TRAIL AHEAD It has been almost three years since we started the movement to bring the Winter Olympic Games to Oregon, ! During this time we have moved from public disbelief to the present position of general public recognition that Oregon does otter beautiful sites, locations and facilities that are equal to, or better than the best offered in any other state or nation for hosting the Winter Olympic Games, The greatest public misconception of our mission to bring the Winter Olympic Games to Oregon is "1998 is eleven years away - I think your program is tremendous but I can't devote time, money and energy to its success when it is so far in the future, I've got today's problems to deal with, See me for support when we are closer to 1998." NOfHING COULD BE FURTHER FROM THE TRUTH! To gain the United States Olympic Committee nomination in early 1990 and the International Olympic nomination,in 1992 ~ we rTiust meet a very tight time schedule including: 1 continue to promote, support, and seek investment in Oregon to host the Winter Olympic Games, 2 prepare film and printed material for presentation at the Winter Olympic Games in Calgary in February, 1988 - completion date absolutely necessary - November, 1987 - Commissioning deadline - May 1987, 3 have a technical study contracted and completed to verify for Olympic Committee purposes the credi. bility of our proposal and to identify the best areas and the viable alternate sites for the Olympic Competitions, Completion date necessary to accomplish - November, 1987 - Commissioning deadline - May 1987, 4 lease suitable quarters in Calgary for the "Oregon House" hospitality suite to promote Oregon as host of the Winter Olympic Games in 1998, Completion date absolutely necessary to accomplish - May 1987, 5 lease suita~le quarters in Seoul for the "Oregon House" hospitality suite, Completion date absolutely necessary to accomplish - October 1987. 6 operate "Oregon House" in Calgary, Date - February 1988, Estimated cost - $130,000, 7 operate "Oregon House" in Seoul. Date - September 1988, Estimated Cost - $130,000, 8 keep an Oregon presence at all USOC administrative statt and executive committee meetings to continually "sell Oregon" to these people, Date - thrice yearly, starting in April of 1987, 9 keep an Oregon presence at all IOC otticial meetings and major International winter sports competitions to get aquainted and to continually tell the "Oregon story" to these people, Date - October 1987 ' and each winter thereafter, 1 0 prepare for the official presentation of the Oregon bid to the United States Olympic Committee, Expected to be as early as October, 1989, Remember. . . the final selection of the 1998 Winter Olympics site will be made by the Inter- national Olympic Committee in February of 1992 - less than five years away! The cost of the program to gain the nomination from the USOC and the IOC will approximate $300,000 per year dur- ing the next five years, WE NEED YOUR HELP! MAKE YOUR INVESTMENT IN OREGON'S FUTURE become a partner in bringing the Winter Olympic Games to OREGON! '.. ,.i ,-~ WORKING TOGETHER WE CAN MAKE IT HAPPEN! Based upon a Canadian Government Study in 1986 on the expected financial impact of the 1988 Winter Olympic Games in Calgary and the Province of Alberta, WE CAN EXPECT THE WINTER OLYMPIC GAMES IN OREGON WILL CONTRIBUTE: * More than 27,_400 jobs * Add more than 1.3 billion dollars into Oregon's economy ! In addition to the economic impact that will benefit every locality in Oregon and the Northwest, the Winter Olympic Games are patterned to: ' · Protect ALL of the beauty, liveability and environment of our beautiful state, . Require NO TAX MONEY for the construction of the facilities, or the staging of the Games, This is pat- terned after the Summer Olympic ---Games-in-l:Ds-Angeles-in-1984, · Provide after.use of the facilities for many years into the future for recreational use, training purposes, and competitive events, This feature is patterned after Lake Placid, New York, where the Winter Olympic Games have been held twice in the past. This after-use assures con- tinued economic impact into Oregon's economy, . Not overbuild anyone area and create "white elephants" and burdens on the taxpayers after the Winter Olympic Games facilities are no longer needed, · Permit usage of Oregon's , resources and assets including all three-major-forms-of-transportation and all hotel and restaurant accom- modations, without overloading any one area or location, We Need Your Financial Support! Join the WOO Organization 'IT@(GJlE'ITIHllElli WE CAN MAKE IT HAPPEN! WINTER ORGANIZATION OREGON 500 N.E, MULTNOMAH STREET' SUITE 1203 PORTLAND, OREGON 97232 Winter Organization Oregon is a group dedicated to bringing the Winter Olympic Games to Oregon - we need your. help! roGETHER WE CAN BRING. THE WINTER OLYMPIC GAMES 1'0 OREGON! AN UPDATE: We now have, as this issue goes to press, 16 corporate members and more than 2,800 individual supporters, You can heip us reach our goals needed to fininance ' our great opportunity to bring the Winter Olympic Games to Oregon, MAKE YOUR INVESTMENT IN OREGON'S FUTURE! WOO NEEDS YOU! Individual Members Goal - 30,000 annual Corporate Members - 200 annual Present Level - 2800 -16 ANNUAL MEMBERSHIP COST Individual Corporation Gold Silver Bronze Participating $75 & more $40. $74 $15. $39 $5,14 $10,000 & more $5,000. $9,999 $1,500 - $4,999 Gifts In Kind, etc, Your Benefits As A Member Inc:Bude: v' Possible ticket and seating priorities to ~ Winter Olympic events, v' Promotional values for you and your company, v' Opportunities for YOU to be a working part of the Winter Olympic Games, v' Knowing that YOU are a part of the development of renewed "pride in Oregon," v' Knowing that YOU are making IT happen, " v' Qualifying for an "inside track" for future benefits that will ensue to members, v' You will receive copies of our periodic newsletter and other information, v' Depending upon your level of invest- ment, you will receive certain articles of identification and valuable memorabilia from decals to gold medallions and wall plaques, All Memberships are valid for one year. WOO is a 501 (c) 3 non-profit corporation with tax-exempt status, PLEASE FILL OUT AND MAIL THE COUPON BELOW WITH YOUR MEMBERSHIP FEE, Fundraising 0 I WOULD LIKE 10 SERVE ON ONE OR MORE OF THE FOLLOWING COMMITTEES: , Newsletter 0 Special Events 0 NAME ADDRESS CITY TELEPHONE Visa 0 MasterCard 0 ZIP CODE AMOUNT ENCLOSED $ Card Number Name Winter Organization Oregon 500 N,E, Multnomah, Suite 1203 Portland, Oregon 97232 (503) 239-6696 Expiration Date Corporate o Gold $10,000 o Silver $5,000 o Bronze $1,500 IndIvidual o Gold $75 o Si Iver $40 o Bronze $15 April 22, 1987 ,r, - John Fregonese, Planning Director City Hall Ashland, OR 97520 Dear John: Lance Pugh has an idea that I endorse. He suggests putting a few small sidewalk tables and chairs in front of my store. Placed near the bicycle rack, they would be inviting to residents and visitors. They would enhance the relaxed atmospehre a plaza should engender. . Lance has offered to buy the maintain the area. I'd like chairs as soon as possible. the area. tables and to be able Below is a chairs to put sketch and I'm willing to out the tables and of how we envision I'll call you next week for a follow-up discussion. SiQZ~ ' Get;);. Mandell, 1ft] - '-1691 Gerry's Homemade lee Cream cc.:Lanc.e Pugh Cl--\\'"rf"'+ \. J c;, SII\b'wALV r (b p6secl ~t're Y\'IIJl+ bE'- 100<>\ ~.- rl-ree 'SY\-\"- If -I=. ble s cCf) c ( cG\, ~emnrandum April 28, 1987 , ~n: ~rnrn: :t Allen A. Alsing, Director, Public Works ~~ Brian L. Almquist, City Administrator J Enforcement of Vision Clearance Ordinance You will recall that last year the City became involved in the enforcement of the vision clearance ordinance at 334 High Street in relation to a hedge belonging to Marge Sommerville. This was prompted, I believe, by a request to the Council for vacation of the alley directly across High Street from Susan Lane. The outcome at that time was an order for,Ms. Sommerville to trim her hedge to comply with the ordinance. She requested that the trimming be delayed until Fall so as not to kill the hedge and the requested was granted. Before Fall came it was discovered that the property had been sold so staff notified the new owner of the requirement for hedge trimming. You can see by the attached letters that the new owner intended to again request vacation of the alley and staff requested that the application to Council be made within 30 days. The new owner, Mr. Sposato, has now made his request for vacation of the alley. Attached are copies of recent correspondence with Mr. Sposato and excerpts of Council Minutes which note that many of the neighborhood residents opposed the vacation proposal. The final action of the Council at that time was to table indefinitely and a request that staff take action to improve visibility. ',,,,,,,",~,' M'It,...., , \I~,; ~.~"7;' ~~*~... q,~:...... ~\;, " ., rti w !Ii, , ...': .,- "1'/0" " :~J-., , ...,.". ~" "'t,l ,," ..1:, p.';.~t.:.-,; ", " "j-,: )i~r". ,l;i-"" ~. , , ~~:'.'" f? -cr. ,~~',~; ~'" 'k .." '''':~,'.;' ,!I'll,. ", ~ ."'. M '. ........J " ,~. "C' ,_' ,'(~l-.. 'r~" .'t.~ i~, ,;.t.'t'." -.,"""," ;'.':'.<~:r,. :';~-~~," , ... . ~'t:'r~/ , ,'\;irr ""'''::~ ,;':-n, . ::u~: 4, -1 '1" "It:t" o Robed Sposato 334 High Str'eet Ashland, Oregon 97520 .. Ci ty Cour,c i I C it,' of As~,1 and .f ,t -}."'I Apr i I 14, 1987 Dear Counc iI, ] am beginning the process of asKing the city to vacate an ~lley adjacent to my property on High Street. The purpose of this letter is to asK thaI the fee for such a process be waived in this c~se for reasons J will here explain: ' "'I .o-l,' .": My r,eighbors (the Shea,s) and J, betvJeen whom the alley exists, are aware that the alley poses a great safety hazard to the many pedestrians who use it daily. The alley Is steep in grade, runs at an acute angle to High Street and is topped by loose granite. Vision and braking conditions being poor, the heavy foot traffic by school children create a potential hazard of great consequence. Since flw cars use the all.y,- tlosing the alley to vehicles is a minimal inconvenience to drivfrs. The She~s and I are not intending to vacate the alley in order to acquire more personal property. The purpose o,F the change i s ~o cr.ea te a s3-fer publ i c accE'SS for the many t.lJho alread;1 use the al1e/ (not unl il(e the Al ice Peal wall(way). Many of our Geighbors on High St~~et share our concerns for the safety of pede.trians and encourage Dur action ,concerning thl? 3.11~y"s \!~,cation. It is for this cOrTimunit~/ purpose that, '-\Ie a:-K the C\June i 1 to l,tJa i \)e the Tees. ';r , , understand the process I must follow to request the city's blessing on this pr-oject and 1 intend to do Sq">:":N'1f<~<".'" 'r"::'" promptly, The first step is to clear the way financially fqr> :/;J:;: " :~':, ',' the pr-DCISS to take place.. Since thiS matter IS one of ,'" ''''''.. "',' .- publ ic !;,afety and not of indi'lidual pr-operty, J hope the' , '" council s.?ls fit to keep this issue eXClusively ~"ithin the', pub 1 i c doma in. . '. , I<~t ,~~:lJ>:" :- 'A \ ' ~.<' ,..~:ur"., ., .\,.,',.,. , , ;;;t'I'~v\~'~~"!J;; 'i:~ ,'l-;,l ''''''~''i"! Sincere 1 'I yours ,',.,';:' "<::"0":,1; '''1,10 . f/f~rl;;'<':;:\, Rober-t Sposato ' " . BANNER ALLEY VACATION REQUEST E. OF, HIGH ST. AT SUSAN LN. .~ ~ ISTORIC COM!lISSION REPORT 7th Street Vacation) :EEMPLOYHENT AGREEI1ENT OSS-TRAINING STORIC CO~~ISSION REPORT TAX FREEZE Ashland City Council 6/17/86 p. 2 o The City Administrator read a letter from David Shaw of Britt Festival requesting waiver of banner policy calling for events being publicized by banner be local. Council discussed the , request and agreed that the impact of the Britt Festival is not only in Jacksonville but the entire Valley and should be supportedl since many of its patrons also attend OSFA and spend time in I Ashland. Bennett moved to approve request; Reid seconded the motion which passed unanimously on voice vote. ' A letter from Sandra Shea, 342 High Street, was read requesting vacation of an unimproved alley East of High Street at Susan Lane because the alley used by children walking to Briscoe School etc. creates a danger to them by vehicular t~affic using the alley as a short-cut to N, Main Street. Shea suggested closing the alley rather than vacating it and said she could not afford the $250 vacation fee and the proposal is not for her own benefit. The City Attorney said that the alley would have to be vacated and if the City acts on its own motion, the property owners abut- ting the alley would have to be agreeable. Alsing wondered if the alley could be closed and the right-of-way reserved for future street plans. Arnold said the vacation proceeding should be implemented with notification to abutting property owners. Acklin suggested owners be contacted by mail to see if they are interested in the proposal. Mayor Medaris and Council agreed to postpone until Staff receives input from neighborhood. A memo was read from the Historic Commission relative to street vacation (portion of 7th St.) in the Railroad District and sug- gesting that a policy should be implemented which would create a narrow rig~t-of-way to a uniform width to be no less than 47 feet. Also' recommended Was that vacation should be addressed on a street by street basis rather than by'individual parcel. No action necessary, Council will wait for policy before proceeding on such requests, i- Acklin moved to instruct staff to remove preemployment agree- ments signed by Fire/~'e~sbHhe'lefrom the file. Bennett seconded the motion which passed 'unanimouSly on voice vote. A letter from George Kramer, Chairman of the Historic Commiss- I ion was read relative to possible implications to the City because of requests for tax freezes on properties designated by the State Historic Preservation Office as eligible for the ".d.l """.eo' "d',. AI"".,,, ho,.d 11"" '",0 h,d b.... i asked to hold the Enders Building application at 25D-300' E,:'C'Ma:lnO-::-::;, ~, ~....~....; "".~"': I .. :i ST. ALLEY ~ CONSERVATION STANDARDS ',- PUBLIC FORUM 7/15/&6 , . The City Administrator reported the results of the survey taken regarding the proposed closure or vacation of the alley located East of High Street at Susan Lene saying that of the opinions received, 10 were in favor and 9 opposed. Almquist said that those in opposition were very strong in their objection and recommended that Council not proceed with the proposal but emphasized the need to either trim or remove abutting hedges for vision clearance. Laws moved that the proposal be tabled indefinitely and instructed staff to take action to improve visibility; Arnold seconded the mtoion which passed unanimously on voice vote. Energy Conservation Director Wonderscheid reviewed the proposal outlined in his memo to establish a criteria whereby new homes using electric utilities as their major source of heating would be required by ordinance to use the Model Conservation Standards to be qualified for a hookup to the City's electric utilities. Wanderscheid recommended that a public hearing be held to allow input by builders, BPA and other interested parties and possibly get an Attorney General's Opinion on the legality of the pro- posal. Wanderscheid said there is strong support in town and reviewed the statistics gathered from a survey taken in the City which showed 95% agreeing with need for energy efficient homes, etc. Wanderscheid said he really doesn't anticipate any formid- able opposition because of the fact that most homes are already being built with energy efficient options. Elerath noted that the Com~rehensive Plan supported the use of natural gas for heating and now electric is being pushed. Wanderscheid said the Comprehensive Plan was drawn up during the 'energy crunch in 1980 and since there is now a glut.of electric energy, the Comp Plan will be modified to reflect that situation when it is given its five year review. Wanderscheid noted that State Rep. Nancy Peterson was present and would represent the City in securing an Attorney General's opinion through the legislative process. The costs of anticipated litigation were discussed and Wanderschei reported that B.P.A. would be willing to pick up some costs. Acklin favored requesting the A.G.'s opinion and Laws disagreed saying that if the opinion turn out to be negative it would have a negative, reaction on the effort and it wouldn't be accepted in the event' of a court procedure anyhow. Elerath moved to table and the motion died for lack of a second. Laws moved to hold a public hearing and further pursue the question of early adopt- ion of the code as presented and" Benqett:seconded the motion. On roll call vote Bennett, Acklin, Laws and Arnold voted in favor. Elerath opposed. Arnold moved to get the Attorney General'a opinion and solicit Peterson's assistance; Bennett seconded the motion which passed with Elerath, Bennett, Acklin and Arnold voting YES and Laws opposing on roll call vote. Al Willstatter,noted there was no call for a second on the motion to table and Laws noted there waa time for a second and the motion died for lack of same. 'The Public Forum was closed. . '" , - 7/15/86 P. 3 .---" --:. -':'::~_~'_=:7.:-.-:--=-:--=~::.-::.:~;_-:...:=-;~:;-_.-::-..: ..~... . ... . /' ~emorattdum May 14, 1987 ~o: Brian L. Almquist ~ >, ~~ , ~Allen A. Alsing ~u~ut Sediment Pond It will soon be time to reapply to the State and Federal agencies for next year's sluicing of Reeder Reservoir. As part of the application we will need to address the use of the settling pond near the sewage treatment plant. The pond is located on Park/Greenway property and is presently on loan to the City for pond purposes until this coming Fall. It is my opinion that the State will strongly urge (or perhaps require) us to include a pond in future sluicing operations and as such I think we should take the initiative and note in our application that a pond will be included in our operation. I have discussed this need informally with Ken Michelson and Pat Adams and it is their feeling that the Park Commission would be open to discussions concerning the possibility of joint use of the Park property on which the present pond is located. We envision the property being developed to accommodate one or two ponds, Greenway, bikepath, recreational uses, and appropriate landscaping. I would like to suggest that the Council begin discussions with the Park Commission concerning the framework of joint use. If the concept becomes acceptable, the details for use, construction, finance, and maintenance could be worked out jointly by the City and Parks Department. Would you please place this item on the next Council agenda so that discussion can begin? ORDINANCE NO. AN ORDINANCE AUTHORIZING AND ORDERING THE IMPROVEMENT OF "A" STREET BETWEEN 7TH AND 8TH STREETS , BY CONSTRUCTING THEREON CURBS, GUTTER AND PAVING; AUTHOR- IZING THE ASSESSMENT OF COST OF SAID IMPROVEMENT AGAINST PROPERTY TO BE BENEFITTED THEREBY; AND PROVIDING THAT WARRANTS ISSUED FOR THE COST THEREOF BE GENERAL OBLIGATIONS OF THE CITY OF ASHLAND. .~ WHEREAS, ~he Council has heretofore by Resolution declared its intention to construct the improvement hereinafter described in accor- dance with plans and specifications and to assess upon each lot or part thereof adjacent to and benefitted by such improvement its propor- tionate share of said cost of said improvement, as provided by the Charter of the City of Ashland; and WHEREAS, notice of such intention has been duly given and published as provided by the Charter, and a pUblic hearing held thereupon, and it appears to the Council that such improvement is of material benefit to said City and,that all property to be assessed therefor will be benefitted thereby to the extent of the probable amount of the respec- tive assessments to be levied for the costs thereof: NOW, THEREFORE, THE PEOPLE OF THE CITY OF ASHLAND DO ORDAIN AS FOLLOWS: SECTION 1. It is hereby ordered that "A" Street between 7th and 8th Streets be improved by the construction thereon of curbs, gutter and paving in accordance with the plans and specifications therefor heretofore adopted on file in the office of the Director of Public Works, and that the cost thereof be assessed upon each lot or part thereof adjacent to or benefitted by such improvement, as provided by the Charter of the City of Ashland. SECTION 2. That warrants for the construction of the aforementioned improvement shall bear interest at the prevailing rates and shall constitute general obligations of the City of AshLand, and said warrants shall be issued pursuant to and on the terms and conditions set forth in O.R.S. 287.502 to 287.510 inclusive. The foregoing May June ordinance was first read on the 19th day of , 1987, and duly PASSED and ADOPTED this 2nd , 1987. day of Nan E. Franklin City Recorder , SIGNED and APPROVED this day of June , 1987. L. Gordon Medaris Mayor RESOLUTION, NO. A RESOLUTION DESIGNATING THE INSTALLATION OF STOP SIGNS AT THE INTER- . SECTION OF MORTON STREET AND FOREST STREET, AND PROVIDING A PENALTY FOR VIOLATION OF THIS RESOLUTION. ~ BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: SECTION 1. It is hereby determined that Forest Street shall be a through street at its intersection with Morton Street, and that all vehicles entering this intersection from Morton Street are required to stop before entering the intersection. Accordingly, the Director of Public Works is directed and requested to have stop signs erected at the subject intersection, so as to require vehicles on Morton Street to stop before entering the intersection, and it shall be unlawful for the drivers of vehicles to enter this, intersection without stopping as set forth herein. SECTION 2. Violation of the foregoing Section of this Resolution shall be an infraction and shall subject the person involved to the penalty set forth in Section L08.020 of the Ashland Municipal Code. The foregoing Resolution was read regular meeting of the Ashland City couricil and duly adopted on this day at, a of May, 1987. APPROVED: MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 RESOLUTION NO. A RESOLUTION PROHIBITING PARKING AT A CERTAIN LOCATION ON SHERIDAN STREET. . BE IT RESOLVED BY THE CITY OF ASHLAND AS FOLLOWS: 'Ii) SECTION 1. parking is hereby prohibited at all times on the North side of Sheridan Street between North Main and Grover Streets. SECTION 2. It shall be rebuttably presumed that the regis- tered owner of a vehicle which is parked in violation of the provisions of this Resolution was parked by said registered owner. SECTION 3. The penalty for violation of this Resolution shall be as provided in Ashland Municipal Code Section 11.29.110. -The foregoing Resolution was read and duly adopted at a regular meeting of the Ashland City Council on this ~ day of May, 1987. APPROVED: . MAYOR ATTEST: CITY RECORDER Resolution No. RONALD L. SALTER ATTORNEY AT LAW 94 THIRD STREET ASHLAND. OREGON 97520 -, ~t tit n ran dum Maj' 13, 2.987 . ijf 0: Brian L; Almquist, City Administrator .~ Jff ro~: ";)\obert D. Nelson, Director of Finance j&uhjed: REQUEST FOR TRANSFERS OF APPROPRIATIONS WITHIN FUNDS Several transfers of appropriations within funds are needed: 1. The Chief building Inspector was injured when the City vehicle he was driving was struck from behind. He has been able to work only a few hours per week, so we need to temporarily compensate the Building Inspector for added responsibilities; and also to utilize some contracted inspection services, on a temporary basis. 2. The cost of the two elections will be about $2,800. 3. The cost of the joint study concerning the possible public access CATV channel is $350. The following proposed Resolution is needed to implement these changes: * * * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * RESOLUTION No. 87 A RESOLUTION TRANSFERRING APPROPRIATIONS WITHIN FUNDS WHEREAS, due to circumstances recorded above, the Mayor and City Council of Ashland hereby determine that it is necessary to transfer appropriations as follows: 1. From General Fund Operating Contingency to Community Development Personnel Services - $820 (Salaries $600, and Benefits $220), and to Materials & Services (Contract Services) - $1,000. 2. From Central Services Operating -Contingency to Central Services Operational Services Materials & Services (Elections) = $2,800. 3. From Central Services Operating Contingency to Central Services Operational Services Materials & Services (Miscellaneous, Expense - Mayor & Council) - $350. ,. .. ?" RESOLUTION No. 87 Page 2 The foregoing Resolution was READ and DULY ADOPTED at a ~ regular meeting of the City Council of the City of Ashland on the day of , 1987. Nan E. Fra~klin, City Recorder SIGNED and APPROVED this day of , 1987. L. Gordon Medaris, Mayor " ~ttitnrandum May 18, 1987 " ijf 0: Bri~n L~ Almquist . Jlfrooc j&uhject: Robert D. Nelson MONTHLY FINANCIAL COMMENTARY - APRIL 30, 1987 Electric Utility The electric Utility's April year-to-date results confirm that the budgeted July 1 fund balance is reasonable. The unseasonably warm weather may slightly reduce sales revenues, but non-sales revenues should approximately compensate for the slight decline. Water Quality Both Water Quality divisions should attain their budgeted July 1 balance. The warm weather might help Water slightly over-achieve its goal. General Fund April gave rise to slight improvments in many General Fund trends, including both revenues and expenditures. When the $214,000 July 1 fund balance was estimated several months ago, not all trends pointed in the direction of the $214,000, but with 10 months' actual results behind us, it is evident that the earlier optimism was justified. Cemetery Fund Due to improved revenues from services and interest earnings, plus excellent expenditures trends, the Cemetery should begin the new year with about $51,000, compared with $44,000 budgeted. As a result, the Council could safely reduce next year's property tax requriements by $7,000 or $0.02 per $1,000. -This coould be done on May 26. Hospital Fund The Hospital's financial results continue to be favorable, even though there nave been some very large write-offs attributable to indigent care. Repectfully submitted 1Xf- Robert D. Nelson Director of Finance i f" RDN/td cc: Hon. Mayor & City Council Nan Franklin, City Recorder Tom Mack, Hospital CEO ~~ .' "-. .... "" ....'- . ....r. .-- -.:~....,.....__...,---'-,-.-:..:':"_.___ __,__.~. ...v'._.___~________~~:-::;:~;--___. _"_ , ~.>~ .- ~-'" ~ , , ~ ASHLAND COMMUNITY HOSPITAL . MINUTES OF THE BOARD OF DIRECTORS; MEETING . April 17, 1987 The Soard of Directors of Ashland Community Hospital met at 12:30 p.m. on Friday, Apri I 17, 1987, in the Conference Room of the Hospital. RESENT: Those present were: Walt Hoffbuhr, presiding; B. Doyle Greene, Linda Jackson, Frank Bi I lovits, Jerry Coope~, Dr. Jean Keevi I, Stephen Lunt, and Frances Wi ley, board members; Mike McGraw, CFO; Tom Mack, CEO; and Sharlene Stephens, executive secretary. Others present were: Beth Bornet, Foundation president, and Carolyn Johnson, pub Ii c i nformat i on and project coord inator. BSENT: Those absent were: Soard member Michael Jewett, Medical Staff representative Dr. Allen Johnson, and City Counci I I iaison Pat Ackl in. ALL TO ORDER: Walt Hoffbuhr cal led the meeting to order at 12:32 p.m. PPROVAL OF OARD MINUTES: Linda 1987, /.,( Jackson moved and Doyle Greene seconded a motion approving the March 20, board meeting minutes as typed and mai.led. AI I approved. ~MMITTEE REPORTS ND MINUTES: Board Education/Orientation Committee Report Jerry Cooper reported that at this committee's last meeting the background of the JCAH was reviewed as wel I as the accreditation process. This committee also reviewed page by page the recommendations received by the JCAH in regards to their survey conducted in Apri I 1986. Cooper stated the the board had received two recommendations. One had to do with the fact that the board does not receive a summary report of employee performance, and the second had to do with the fact that the board needs to evaluate its own performance. Under Quality Assurance a recommendation was. given based on the fact that the board had not approved the written Qual ity Assurance plan. The JCAH standards for 1987 for the governing board were also reviewed at this committee's meeting. The Committee also heard a report from Jerry Cooper on the AHA seminar he attended in December 1986 on how to conduct hospital governing board se.'f-evaluations. Cooper told the board that the Committee is planning a self-evaluation retreat for the ful I board for this coming fal I; this wi I I al low for adequate time to prepare our five-year plan, arrange for a guest speaker, and to work on the first four steps of the evaluation process. Cooper then reported that the Committee had made the recommendation that Stephen Lunt be appointed to chair this committee. .r . "' .....yr:..r , Frank Bil lo~ts then moved and Dr. Jean Keevi I seconded a motion for the board to accept the Soard Education/Orientation Committee minutes from March 27, 1987, and approve the actions of this committe~ as reflected in these minutes. AI I approved. " Marketing and Finance Committee Report Jerry Cooper reported that this committee had decided to continue with our current format for the 90-second news magazine spots, which feature our physi- cians, departments, and staff. We wi I I also be participating in both the KOBI and the Rogue Val ley Manor health fairs in June. The cost for staffing people at both fairs wi I I cost approximately $2,000. We wi I I feature hospital infor- mation and testing appropriate to seniors at one fair and perhaps our OB services and Sports Medicine at the other fair. We wi I I also have our first aid station in Lithia Park on the Fourth of July like .we did last year. Our Sports Medicine department wi I I have a booth at the end of the race to offer assistance; the Parks and Recreation department wi I I be contacted to see about sponsorship. Cooper stated that a runner named Don White might be a valuable resource for us as some point in the future; Cooper volunteered to be a contact if needed. In other committee business, Cooper reported that the theme for National Hospitai Week (May 10-16) wi II be "We Feel Good Helping You Feel Better." During this week we wi I I have different hospital departments' pictures in the local paper. Someth i ng spec i a I will be planned for each day of the week. . On Fr i day, May 15, which is the date of the next board meeting, a barbecue for the employees wi I I be held at t~e hospital. AI I board members should try to attend this barbecue. The board meeting wi I I fol low at 12:30 p.m. Walt Hoffbuhr and Tom Mack wi I I serve as chefs for the barbecue. Cooper then reported that our hospital wi I I be one of the 92 state faci I ities participating in a low-cost screening mammogram and education program sponsored by the Oregon Cancer Society during the month of May. We anticipate doing 200 screens at a reduced cost of $45 each. It was also reported that our new fitness testing programs are being pi loted and wi I I be ready to take participants by the end of Apri I. ' Cooper reported that at this committee's last meeting they also reviewed the results of a recent marketing survey done by the Dai Iy Tidings. In response to the question "When you need a .hospital, which of the following would your choose?", 66% chose ACH, 15% RVMC, and 3% .Providence. It was noted that 85% of the respon- dents were from the 97520 zip code. Cooper stated that it was suggested that when we do a study ourselves, we repeat the same study every two years. The committee also addressed a problem regarding a request fr9m an individual physician for the hospital to produce and run advertisements for surgical pro- cedures offered at the hospital and performed by the physician. It was the consensus of the Committee that the hospital wi II only produce institutional ads to avoid criticism from other physicians. The Board then discussed this . , Issue. Cooper then reported that the Marketing and Finance Committee had also discussed its marketing plans. -2- . ;....;......;. .:.. '.~ :;, ~ , Discussion ?~en fol lowed regarding our Health Quest ads. Stephen Lunt stated that he woulo I i.ke to have the opportunity to look at the ads we are working on. it was Lunt I s suggest i on that. we add the hosp i ta I 's emergency number to our current physician ads in the local paper. Carolyn Johnson stated that this number wi I I appear in the Yel low Pages in the telephone directory. It was then suggested that al lour ads rnclude our street address and phone number. After some discussion, it was felt that it would be confusing to have the hospital's emergency number in the physician ads because the ad is really focusing in on one physician. If any number should appear, it should be the physician's, and the physicians do not wish for their telephone numbers to appear. Further discussion continued on doing physician ads. It was again mentioned that the board supports institutional ads promoting a particular type of surgery or other programs. Carolyn Johnson then explained our marketing plan to promote our services. Mike McGraw then gave the financial report for the month of March. McGraw reported that our net operating revenues for the month were $539,599. Our excess revenue over expense was $2,260, which added to the capital pass through of $12,520 gave us $14,780 in net revenues over expenses for the month. McGraw commented that a detai led expense summary was included in the board's packets per the request made at the March board mee~ing. McGraw then reported that contractua I .adj ustments for Med i care and Med i ca i d were on the increase with no rei ief in sight. On Apri I 8, 1987, we had a loss of $17~~18.27 on an inpatient and $20,643.94 on another patient--both were outlyer situations. In March we lost $23,074.79 on a patient who had used up their days of Welfare care. In February we lost $47,949.01. McGraw stated that this .is making it difficult to make a good bottom I ine. He added that beginning on Marchi, 1987, we are now being paid 72 cents on the dollar by the government for outpatient Medicare patients. The operating statistics for March were then reviewed. McGraw pointed out that we had a record month in the total number of operations performed (151). The total number of outpatients (1,509) was u~ over last year by 9.8%. Of al I patients admitted in March, 41.7% were Medicare patients. The Budget Expense Summary was the reivewed. McGraw pointed out that we are in compl iance with budgetary law with the transfer of funds in Materials and Services. In reviewing the Balance Sheets, McGraw commented that Medicare is slowing up payments by 13 days. After a brief di~cussion on indigent care, Frances Wi ley moved and Frank Bi I lovits seconded a motion to accept the Marketing and Finance Committee's minutes from Apri I 10, 1987, and approve the actions of this committee as reflected in these minutes. AI I approved. lED I CAL :EPORT: STAFF In the absent of Dr. Allen Johnson, Sharlene Stephens reported that at the Medical Staff's Apri I meeting Wi I I iam S. 'Epstein, M.D., had been recredentialed for privi leges in ophthalmology. Dr. Keevi I moved and Doyle Greene then seconded a motion giving board approval for this recredential ing. AI I approved. -3- . ".Ji.'l , Dr. Keevi I t~en.reported that the Medical Staff's present concerns relate. to insurance problems and tort reform. She discussed the situation regarding a wet I-respected'physician in Medford who can no longer practice in Oregon because of his inabi I ity to obtain insurance coverage. Dr. Keevi I also discussed how our physicians are having to limit the number of OB cases they can accept. Keevi I stated that both Klamath Fal Is and Josephine counties are no longer taking indigent care OB cases. Keevi I encouraged board members to write to their legislatures and to the local papers as this situation is really hitting Ashland and Medford. , .EO'S REPORT: Tom Mack then gave a legislative update reporting on the tort reform bi I I that was on the floor right now. Mack explained the items the Oregon Association of Hospitals (OAHl is pushing for and what is happening with tort reform. Mack also reported that the sub-acute care issue appears to be dead. We wi I i receive no rei ief from this issue. He then reported on the House Bi I I 2722 regarding medical staff self-governance; this would. be where the medical staff becomes a co-equal self-governance group to the board. There would be no control mechanisms. The Oregon Medical Associa- tion (OMAl and the OHA are working on this. Mack then gave a brief update on the medical indigent and uncompensated care. issues. Turning to 1~ subject of CT scanning, the board discussed the physician relation- ships involved. . They then briefly discussed the feasibi I ity study done for ACH on CT scanning. Mack reported that Dr. Jones had appointed a committee made up of Doctors Jones, Barton, Allen Johnson, and Dunn; this committee wi I I work together and make a recommendation to the .board as to the.'"type of equipment we should get. Mack stated that each of these physicians wi I I be given a copy of the feasibi I ity study. Mike McGraw then explained a problem we were having with Rogue Val ley Physicians' Service (RVPSl in receiving ful I payment from them on patient accounts. He stated that we owe Board Member Mike Jewett a great deal of thanks as he helped to get this matter straightened out for us. ELECTION OF iOARO TREASURER: Walt Hoffbuhr reported that a letter had been. received from Mike Jewett in which he was resigning as board treasurer as of. today's date. Jewett stated in his letter that he just does not have the time to attend al I the meetings that the treasurer must attend. Hoffbuhr then asked Frank Bi I lovits if he would complete the~ 1987 year as treasurer, Bi I lovits agreed to do so. , PPROVAL OF XPENOITURES: Frances Wiley April bills. c moved and Frank Bi i lov,its seconded a motion approving payment of the All approved. HANGE IN YLAWS: AUXILiARY'S Sharlene Stephens reported from $2 to $5. This would and Lin~a Jackson seconded that the Auxi I iary would like to up their annual dues require a change in their bylaws. Dr. Keevi I moved a motion giving board approval for a change in the -4- -..,~... ,;/ ' ~'\. . , . Auxi I iary by~aws to increase the annual dues from $2 to $5. All approved. Sharlene Stephens then reported that the hospital was planning a special tea for the Auxi liary on Apri I 29 to honor t~em during National Volunteer Week. Stephens also reported that at the Auxi I iary's recent fashion show over $1,000 was netted. ITHER BUS I NESS: Caroiyn Johnson reported that of the I I chapters in our long-range plan, al I but 2 are completed. She then briefly explained the parts of the plan adding that the hosp i ta I' s i nterna.1 execut i ve comm i ttee was p I ann i ng a retreat next Monday to work on this plan. Walt Hoffbuhr stated that if Stephen Lunt was interested in the marketing of the hospital, then he should serve on the Marketing and Finance Committee. It was noted, however, that this would mean a change in the board's bylaws. It was decided to make this meeting the first reading for changing the bylaws to add one more board member to the membership of the Marketing and Finance Committee. Stephen Lunt then asked where we were on the information" booth for the hospital. Discussion then fol lowed about the possibi I ity of putting a bubble over the inside garden and using part of this area for an information area. Stephen Lunt asked if the board could have name tags to wear at the barbecue on May 15 so the employees would know whom they are. He added that he felt it was extremely iT8prtant that al I board members attend this event. Lunt also stated that he was taking advantage of the CPR class offered by the hospital on Apri I 18, 1987, and encouraged other board members to do the same. Frances Wi ley stated that she too was taking this class. Carolyn Johnson reported that during National Laboratory Week we offered free blood sugar testing and cholesterol testing on a Tuesday afternoon <Apri I 14) between the hours of 2 and 4. A total of 235 people showed up to take advantage of this free service. Respectfully submitted, ti. ejL!L-<.4 . L rd Secretary Approved: Walt Hoffbuhr, Board President -5- "". '~"'''. :J" ,.r, .' . '<' ,,";1""',",'" ',.,;.'-" ~'. , .....-,.. , "CALL TO ORDER APPROVAL OF CLAY STREET GLENWOOD DRIVE E. MAIN/3RD ST. ;- i t MINUTES , TRAFFIC SAFETY COMMISSION March 25, 1987 The meeting was called to order at 4:00 P.M. in the Council Chambers by Chairman Phil Arnold. Commissioners in attendance were Walter Schraub, Gary Cretan, Phil Gates, and.Bill Marschall. The minutes of the 'February 1987 meeting were approved as written. A letter from Will Hershman, 884 Clay Street, was read requesting traffic/parking control on the east side of Clay Street near Siskiyou Boulevard. Mr. Hershman indicated that the present parking was dangerous, produced trash in the drainage ditch, and would become worse on completion of the new, proposed 51 unit development on Siskiyou Boulevard adjacent to ASH. The Commission requested staff to check with the ASH management concerning impli- cations of removing parking on Clay. Staff will also check with Planning concerning parking require- ments at the new development. This item was continued to the next meeting. Fire Chief King requested that parking be prohibited on both sides of Glenwood near Beach Street. Sgt. Bob Given of the Police Department suggested that parking be prohibited on at least the south side of the street in that area. The Commission, after considerable discussion, voted unanimously to recommend to the Council that it restrict parking on the south side of Glenwood between Beach Street where Glenwood turns north. A request to re-sign or mark the pavement"at E. Main and 3rd Streets to assist merging traffic was reviewed. Staff noted that it could not find any history of traffic accidents at this location. Sgt. Given of the Police Department concurred. The Commission voted unanimously to take no further action on this request. . ., h..___ _~_ _ _ ... .. -' _. .._.. . :- ':.-.:' ---:-:-~.:::.::, -::.. . ...._-:.--==-;.==!-=-.=:~ ,'. . .' ,- Minutes - TSC - March. 25, 1987 Page Two . SIGNING ON S. Pioneer The Commission reviewed a letter from Leah Ireland for additional signing on S. Pioneer at Hargadine to discourage southbound traffic on S. Pioneer. The Commission reviewed various alternatives and could not identify a clear-cut designation to solve this problem. Th~ item was tabled. , ALNUTT/NUTLEY TRAFFIC CONTROL The Commission reviewed a request for traffic control at the intersection of Alnutt and Nutley. Public Works and Police Dept. staff could not find a history of any traffic accidents at this intersection. It was pointed out that the complaint indicated that traffic entering Nutley from Alnutt tended to cross over the center line as it proceeded around the turn and down Nutley. The Commission finding no clear cut hazard voted to deny the request and requested staff to notify the complaintant of the action and of continued study. ADJOURN The meeting adjourned at 5:01 P.M. &iMu fL. r1I~~ Allen A. Alsing, Stia f Advisor \ " , , . - .. . ~- .. - . - - - - '.. -:~-' ~::--=-~--:-.:,-::''':-==:-=-~:::'::'==-:-.:!:..:'-=::=--' " . CALL TO ORDER . MINUTES CAP LEASE FBO LEASE PURCHASE OF HANGARS RULES AND REGULATIONS FAA RADAR A.I.P. ADJOURN i , f. MINUTES ASHLAND AIRPORT COMMISSION April 1, 1987 The meeting was called to order at 12:05 p.m. by Chairman Bill Knowles. Other Commissioners in attendance were Ron Bartley, Bill Porter, Kenn Conger, Jerry Lausmann, Merle Mills and Leo Zupan. The minutes of the March 9, 1987 meeting were approved as written. It was pointed out that the CAP lease will expire in August of this year. Bill Knowles and Merle Mills were appointed to review the lease for possible changes. It was agreed that the building purchase option should be retained in the new lease. Staff reported that the proposal return date was moved back to May 9, 1987. Adds were placed in the San Francisco Chronicle. Portland Oregonian, Western-Flyer, and Wall Street Journal. Thirty-eight requests for the proposal packet have been received. Staff noted that if the City wished to exercise its option of purchasing the hangars it would need to notify Southern Oregon Skyways by May 8, 1987. Since Wadell Engineering recommended in the Airport Master Plan that ownership of the hangars is necessary for financial self-sufficiency of the airport, the Commission voted unanimously to recommend to the City Council that the City exercise the option for purchase. The Commission has been reviewing the Airport Rules and Regulations. Chairman Knowles requested that each Commissioner be prepared to suggest changes or revisions at the next meeting. Staff reported that letters had. been sent to various legislators supporting Jackson County's request for radar coverage for the Rogue Valley. Several replies had been received. Staff noted that a construction schedule had been approved by the FAA (copy distributed) and that the work should be completed by the end of August. The meeting adjourned at 12.45 p.m. . .-' .. '- ~- " < ~.~. ~. ~'"""~- _., "M '--.- .. . ~_ _ ...! __J..-..-__....____.~_.._.~___ '- - --;~:.:.-.:~:-::::--.:.-:,:..::.--:-:--=+,::::'Z.::.-;.~.-.i:i~.~-;~-"...:.....:...-~ ~_- . ,-..:, ~ ~tninrandum Hay 11, 1987 . ijfO: Mayor Meda'ris a Council Jffro~: L.R. King, Fire Chief "''/'IE' K. j&uhject: MONTHLY REPORT - APRIL During the month of April, Ashland Flre Department responded to 74 alarms. Firefighters also performed 122 commercial fire inspections abating 145 fire and life safety hazards. During April we began preparation of tools and equip- ment for the summer fire season. April is the month that the U.S. Forest Service, Oregon State Forestry and local Fire Departments provide to school children of Jackson County team teaching of the "Smoky the Bear" Fire Awareness Program. This program was presented to school children in all of the Ashland grammar schools with the aid of the Ashland Fire personnel participating. ~ttitnrandum May 6, 1987 . ijf 0: Honorable Mayor and City Council aiJ Williams, Director of Electric Utilities ~ . Jff ro~: Al j&uhject: Electric Department Activities for April 1987 The following is a condensed report of the Electric Department activities for April 1987. The department installed 9 new underground services and 1 new overhead service. One overhead service was replaced. There were 5 temporary services installed and 1 removed. We responded to 38 requests for location of underground power lines and repaired 9 street lights. Five transformers were installed for a total of 465 KVA and 4 were removed for a total of 262 KVA, for a gain of 203 KVA on the system. We installed 1800' of conduit and 3,629' of wire this month. Four new street lights were installed. There were 395 delinquent account notices worked, and 122 delinquent accounts were disconnected. Four new meters were installed. Continued testing meters with 30 single phase and 23 ~hree-phase tested. Five were repaired and 2 replaced. We had 216 connect orders and 152 disconnect orders for a total of 368 orders. Three 45' power poles were set to replace old poles. The service and transformer at Shakespeare Theatre was upgraded from 800 amp to 1,800 amp. At Bard's Inn, we completed changing a section of overhead primary to underground and replaced 3 transformers that were on the pole with a padmount transformer. Employees attended monthly safety meeting. "!; .~ . . ~.-r:.J,>:..... . ':.:. ~ \.. . . .'-:~~.t~v.: '~';e:~~.',~;,~~;.~!f~ I -- ---..._--_.::..::...:.::.:::..-!==.:...:::::- I BUILDING ACTIVITY REPORT .-j I_. 'r ,. .. . DATE April 1987 PROJECT If OF VALUATION PERMITS .I. Residential A. SFR 11 987,500 R la1 c ,^,,;Ht- innc a , 71 qnn C. Foundation 1 6,500 n ' ~,~~, 3 5 127 E. Plumbing 5 2,372 F. Fire Snrinkler Protection Svstem 1 3 000 G. Deck 1 202 H. vloodshed 1 1 200 II. Non Residential A. New Construction 2 150,000 B. Additions/Remodels 6 87,200 C. Mechanical 2 3,115 D. Plumbing 1 4,000 III. Woodstove Inspection (no valuation) 1 --- IV. Permits Voided 1 --- , , trOTAL THIS MONTH 44 1 -, 1'~ h '''' rr-OTAL THIS MONTH LAST YEAR (APril 1986) 56 1,031,189 [TOTAL THIS YEAR 19 86 - 19 87 (July 86 - Apr. 87) 459 9',,0:2,9;r65.'~ irOTAL LAST YEAR 19 85 - 19 86 (July 85 __ Apr. 86) 476 , .6,510,308 TOTAL FEES THIS HONTH 1 S 61'6'..6'61 TOTAL INSPECTIONS THIS ~jQNTf 222 NOTE "Th' "f : ~s year re ers THIS MONTH LAST YEAR 17,651.26 . (lW,r. 86) TH.L" MONTH LAST YEAR 225 cu~~fit8~lsca1 year. THI!;r~0.1t 103 ,696 .57 (July 86-Apr 871 THIS YEAR 1925 to(i~tYt%~a~P~b8f~r for the .._t., _--?' ,e . . -' Single Family Residential 677 -Tolman Creek Meadows 188 Scenic 2995 Grizzly Dr. 360 Scenic 847 Hillview Dr. 1086 Be-swick Way 177 Westwood St. 537 Prim St. 123 Ridge Road 670 Morton 633 Morton Commercial 800 N. Main 380 Williamson Way APRIL 1987 NEW CONSTRUCTION Contractor Robert Taylor North Pacific Const. Hal Nunson John Ross Wayne Lee Jerry Toney Hal Munson Adroit Construction Bob Frank Park Estates Const. Park Estates Const. Contractor Bob Kaufman Ken Drumdieck Valuation -44,500 153,000 45,000 115,000 80,000 80,000 68,000 70,000 140,000 96,000 96,000 Valuation 15,000 135,000 ,